Samsung SCX-5312F User Manual

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P/N: JC68-00848A Rev. 2.00

About the User’s Guide

Your product comes with three user’s guide:

This Laser Facsimile User’s Guide

using this product as a fax machine. You will find how to send and receive a fax, and how to set fax-related options.

Laser MFP User’s Guide

this product and install the supplied software. And this guide provides all of the detailed instructions to use this product as a printer, scanner and copier. You will also find information to maintain and troubleshoot your product.

SmarThru 3 User’s Guide

the multi-function application. Samsung SmarThru allows you to scan and edit images, scan to copy, PC fax and send e-mail on your computer. You will also find a brief description on the automatic text recognition program, AnyPage.

provides information you will need to set

provides the basic description on using

provides information on

ONTENTS

Chapter 1:

Chapter 2:

ETTING

Control Panel Functions ....................................... 1.2

Setting System ID ............................................... 1.5

Entering Characters Using the Number Keypad ... 1.6

Setting Date and Time ......................................... 1.8

System Setup ..................................................... 1.9

Changing the System Setup Options ................ 1.10

Adjusting Ringer Volume ..................................... 1.11

Adjusting Speaker Volume ................................... 1.11

ENDING

Preparing Documents for Faxing ............................ 2.2

How to Send a Fax ............................................... 2.2

Adjusting Document Settings ................................ 2.4

Resolution ..................................................... 2.5

Contrast ........................................................ 2.6

Sending a Fax Automatically ................................. 2.6

Sending a Fax Manually ........................................ 2.7

Confirming Transmission ...................................... 2.8

TARTED

Chapter 3:

Chapter 4:

ECEIVING

About Receive Mode ............................................. 3.2

Loading Paper for Receiving Faxes ......................... 3.3

Receiving Automatically in FAX Mode ...................... 3.4

Receiving in TEL/FAX Mode ................................... 3.4

Receiving Automatically in ANS/FAX Mode ............... 3.5

Receiving Manually in TEL Mode ............................. 3.5

Receiving Manually Using an Extension Telephone .... 3.6

Receiving Fax in Memory ...................................... 3.6

UTOMATIC

One-Touch Dialling .............................................. 4.2

Storing a Number for One-Touch Dialling ........... 4.2

Sending a Fax using a One-Touch Number ......... 4.3

IALLING

Using the One-Touch Sheet .............................. 4.4

Speed Dialling ..................................................... 4.5

Storing a Number for Speed Dialling .................. 4.5

Sending a Fax using a Speed Number ................ 4.6

Group Dialling ..................................................... 4.7

Setting Group Dial .......................................... 4.7

Editing Group Dial Numbers ............................. 4.8

Sending a Fax Using Group Dialling

(Multi-Address Transmission) ........................... 4.9

Searching for a Number in the Memory .................. 4.10

Searching Sequentially through the Memory ...... 4.10

Searching with a Particular First Letter ............. 4.10

Chapter 5:

Chapter 6:

THER

Redial ................................................................ 5.2

Delayed Transmission .......................................... 5.2

Memory Transmission .......................................... 5.4

Priority Transmission ............................................ 5.6

Polling ................................................................ 5.7

What is Polling? .............................................. 5.7

TX Poll .......................................................... 5.7

Delay RX Poll ................................................. 5.9

Adding Documents To a Scheduled Operation ......... 5.11

Cancelling a Scheduled Operation ......................... 5.12

Monitoring a Dual Job Status ................................ 5.12

Sending a Flash/Recall/R ..................................... 5.13

DDITIONAL

Printing Reports .................................................. 6.2

Printing List ................................................... 6.3

System Data Settings ........................................... 6.4

Setting System Data Option ............................. 6.4

System Data Options ...................................... 6.5

Using Remote Control Panel .................................. 6.7

Settings Tab .................................................. 6.8

Advanced Tab ................................................ 6.8

Phonebook Tab ............................................... 6.9

Information Tab ............................................. 6.9

Firmware Update ........................................... 6.10

Clearing Memory ................................................ 6.11

AYS

EATURES

CONTENTS

ETTING

The following topics are included:

• Control Panel Functions

• Setting System ID

• Setting Date and Time

• System Setup

TARTED

• Adjusting Ringer Volume

• Adjusting Speaker Volume

1 .

Control Panel Functions

2 71

02220323042405

System Data

System ID Date & Time System Setup Memory Clear

062607270828092910

Delay TX Memory TX Priority TX Polling

113112321333143415

Group Dial

Maintenance

163617371838193920

System ListPhone Book Tx Journal Rx Journal

3 5 6

Use to store frequently dialled fax number and

dial them with a touch of the buttons. Also use

Add/Cancel

Schedule JobTx Confirm

in conjunction with the

Help List

Menu/Exit button to

access the corresponding menu functions.

Allows you to shift one-touch buttons to the locations 21 through 40.

Adjusts the resolution of the documents for the current fax job.

ETTING

TARTED

A X

Use to choose the receive mode. The selected mode is displayed in Standby mode.

Use to search for number in memory. Also use to delete digit in the edit mode.

Use to store frequently dialled fax number and dial them using the 2-digit speed number. Also use to display alternatively the currently active and pending jobs.

Redials the last number in Standby mode or insert a pause into a fax number in the edit mode.

Use to perform a switch-hook operation such as call waiting.

(status map)

1 .

When an error occurs, the lamp in the corresponding location on the Status map turns on as well as the error indicator, and the error message appears on the display so that you can locate the error. For details on the meaning of the error messages, refer to the product user’s guide.

ex) The paper is jammed in the exit area.

Turns on when a paper jam occurs. To clear the jam, refer to the product user’s guide.

Turns on when the toner or drum almost runs out. To replace the toner or drum cartridge, refer to the product user’s guide.

(Error indicators)

C O P Y

Turns on when the input tray you are using is empty. To load paper, refer to the product user’s guide.

Turns on when an error occurs on the system.

Displays the current status and prompts during operation. To use fax features, make sure that the LCD display is in the Fax mode displaying date, time, and the receive mode.

Mode/Enter

Use to adjust the contrast of the documents for the current copy or fax job.

Use to select the text type for the current copy job or fax job.

Use to specify the paper tray you want to use in the Fax or the Copy mode.

Use to set up special copy features such as AutoFit, Clone and Collation.

to switch to the Fax mode.

If not, press

Use to print the current copy job on both sides of paper.

ETTING

TARTED

1 .

S A V E

Use to dial a number or enter alphanumeric characters.

Allows you to save toner by using less toner to print a document.

Allows you to save power by reducing power consumption when not printing.

Allows you to save paper by printing 2 pages on a single sheet of paper (available in the Copy mode only).

Enters the menu functions in conjunction with the one-touch buttons. Also backs you up to the previous menu level or exits the menu.

Scrolls though the menu items. When you set the copy size or the copy page number, they can be used to change the number.

Scrolls though the option available for the selected menu item. In the Copy mode, allows you to change the zoom rate and to change the number of copies.

Navigation Key

Selects the mode to activate: FAX or COPY. Also, confirms the selection on the display.

Engages the telephone line.

Use to start a job.

Use to stop an operation at any time.

ETTING

TARTED

Setting System ID

In some countries you are required by law to indicate your fax number on any fax you send. The System ID, containing your telephone number and name (or company name), will be printed at the top of each page sent from your product.

Press Menu/Exit and then System ID on the one-touch dial keypad. The LCD display asks you to enter the fax number.

If there is a number already set, the number appears.

Enter your fax telephone number. You can include the + symbol in the phone number by pressing the button and insert a space by pressing the # button. You can also insert a space by pressing at the end of the number.

OTE

If you make a mistake while entering numbers, press at the end of the entries to delete the last digit or press Search/ Delete to delete all digits you entered.

When the cursor is in the first digit or in the middle of the number,

you can use or to move the cursor under the wrong digit to correct.

Press Mode/Enter when the number on the LCD display is correct. The LCD display asks you to enter the ID.

Enter your name or company name by using the number keypad.

You can enter alphanumeric characters using the number keypad, and include special symbols by pressing 0 repeatedly.

For details on how to use the number keypad to enter alphanumeric characters, see “Entering Characters Using the Number Keypad” on page 1.6.

ETTING STARTED

1.5

If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the cursor by pressing the

If you want to insert a space in the name, you can also use the

button to move the cursor to skip the position.

Press Mode/Enter when the name on the LCD display is correct.

Press Stop/Clear to return to Standby mode.

button, and enter the next digit.

Entering Characters Using the Number Keypad

As you perform various tasks, you’ll need to enter names and numbers. For example, when you set up your product, you enter your name (or your company’s name) and telephone number. When you store one-touch, speed dial or group dial number, you may also enter the corresponding names.

To enter alphanumeric characters:

When prompted to enter a letter, locate the button labelled with the character you want. Press the button repeatedly until the correct letter appears on the LCD display.

For example, to enter the letter O, press 6, (labelled MNO).

Each time you press 6, the LCD display shows a different letter, first M, then N and O, and finally 6.

You can enter special characters (space, plus sign, etc.). For details, see “Keypad Character Assignment” on page 1.7.

To enter additional letters, repeat Step 1.

If the next letter is printed on the same button, move the cursor by pressing with the letter you want. The cursor moves right and the next letter appears in the LCD display.

and then press the button labelled

1.6

ETTING STARTED

When you finish entering letters, press Mode/Enter.

Keypad Character Assignment

Key Assigned numbers, letters or characters

Space 1

A B C 2

D E F 3

G H I 4

J K L 5

M N O 6

P Q R S 7

T U V 8

W X Y Z 9

+ - , . ‘ / * # & 0

Editing Numbers or Names

If you make a mistake while entering number or name, press at the end of the entries to delete the last digit or press Search/ Delete to delete all digits you entered. Then enter correct numbers or characters.

When the cursor is in the first digit or in the middle of the number, you can use or to move the cursor under the wrong digit to correct.

Inserting a Pause

With some telephone systems, you must dial an access code (9 for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up one-touch dial, or speed dial number.

To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A “–” will appear in the LCD display at the corresponding location.

ETTING STARTED

1.7

Setting Date and Time

The current time and date are shown on the LCD display when the product is on and ready for fax (Standby mode). The time and date are printed on all faxes you send.

Note: If power to the product is cut off for over 30 minutes, when power is restored, the product prompts you to reset time and date.

Press Menu/Exit and then Date & Time on the one-touch dial keypad.

Enter the correct time and date using the number keypad.

Day = 01 ~ 31 Month = 01 ~ 12 Year = requires the four digits Hour = 00 ~ 23(24-hour mode) 01 ~ 12(12-hour mode) Minute = 00 ~ 59

You can also use or to move the cursor under the digit you want to correct, and enter a new number.

To select AM or PM for 12-hour format, press or .

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see page 6.6.

Press Mode/Enter when the time and date on the LCD display is correct.

If you enter an invalid number, the product beeps and does not proceed to the next step. If this happens, just re-enter the correct number.

If you select USA, the time and date appears in the order of month, day, then year. The EUROPE format will be displayed in the order of day, month, year.

1.8

ETTING STARTED

The LCD display shows the time and date you have set, and returns to Standby mode.

Current date

Remaining memory

Fax receive mode. For details, see

Current time

Appears in 12-hour format.

page 3.2.

System Setup

Through the System Setup menu, you can change the following:

Option Description

You can set the prefix dial number up to 5 PREFIX DIAL NO.

RINGER VOLUME

ALARM SOUND

digits. This dial number is to dial first before

any autodial number is started. It is useful

to access PABX exchange.

You can set the desired ringer volume. For

details, see “Adjusting Ringer Volume” on

page 1.11.

With this option set to ON, alarm tone

sounds when an error occurs or fax

communication ends.

KEY SOUND

SPEAKER CONTROL

SELECT LANGUAGE

USB MODE

With this option set to ON, key tone sounds

each time any key is pressed.

You can turn on or off the speaker. With this

option set to COM, the speaker is on until

the remote machine answers.

You can select the display language from

English, German, French, Italian, Spanish,

Portuguese, and Dutch.

USB mode selections are FAST and SLOW.

FAST is the default mode. Some PC users

may experience poor USB implementation

in the default mode. If this occurs, select

the SLOW mode in order to achieve

successful results.

ETTING STARTED

1.9

Option Description

With this option enabled, you can print 2-

FAX DUPLEX

IMAGE QUALITY

SCAN SLEEP MODE

sided fax pages. You can select LONG EDGE

or SHORT EDGE according to the desired

binding orientation. Setting OFF turns the

feature off.

You can improve the print quality to 1200

dpi for copying. The TEXT setting refines

the print quality of characters by smoothing

out jagged edges that can occur on the

angles and curves of the characters. The

IMAGE setting refines the print quality of

photo image by smoothing the shades of

grey. The NORMAL setting will print the

received faxes with normal quality (600

dpi).

OTE

If you use the TEXT setting for document with photographs or IMAGE setting for text document, you may not get the desired print quality.

The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the lamp life. The lamp will automatically wake up after some warm-up time when you start scan. This option allows you to determine the length of time the scan lamp waits after a scan job is completed before it switches to sleep mode. Select from 4HOURS, 8HOURS and 12 HOURS. Setting OFF always turns the lamp on.

1.10

ETTING STARTED

Changing the System Setup Options

To display or change the default system setup options:

Press Menu/Exit and then System Setup on the onetouch dial keypad. You can see the first option, “PREFIX DIAL NO.” on the upper line of the LCD display.

Press or to scroll through the options. The current status for your selection will be displayed in the lower line of the LCD display.

Press or to display the desired status or use the number keypad to enter the desired value for the option you have selected.

Press Mode/Enter to save the selection. The next System Setup option appears.

If necessary, repeat Steps 2 to 4.

To return to Standby mode, press Stop/Clear.

Adjusting Ringer Volume

Press Menu/Exit and then System Setup on the one-touch dial keypad.

Press or until you see “RINGER VOLUME” on the upper line of the LCD display.

Press or until you see the desired loudness on the lower line of the LCD display. 10 levels are available.

You’ll hear the selected volume and the LCD display will show the level. Setting to the left end turns the ringer off. The product will work normally even if the ringer is set to off.

Press Mode/Enter to save the change.

To return to Standby mode, press Stop/Clear.

Adjusting Speaker Volume

Make sure that the LCD display shows date and time (Fax Standby mode). If not, press Mode/Enter to switch to the Fax mode.

Press On Hook Dial. You’ll hear dial tone.

Press or repeatedly until you find the desired loudness. The LCD display shows the current volume level.

Press On Hook Dial to save the change and return to Standby mode.

ETTING STARTED

1.11

OTE

1.12

ETTING STARTED

SENDING A FAX

The following topics are included:

• Preparing Documents for Faxing

• How to Send a Fax

• Adjusting Document Settings

• Sending a Fax Automatically

• Sending a Fax Manually

• Confirming Transmission

Preparing Documents for Faxing

Use the following guidelines to prepare your documents for faxing:

• Do not attempt to feed the following types of documents into the Automatic Document Feeder:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before feeding the document.

• Make sure any glue, ink or correction fluid on the paper is completely dry before loading the document.

• Do not load documents containing different sizes or weights of paper.

OTE

If your document falls into any of these categories, use the

document glass only.

2.2

ENDING A FAX

How to Send a Fax

To fax a document using the Automatic Document Feeder (ADF):

Adjust the document guide on the ADF to match the width of the document.

Document

guides

Slide the document face up into the ADF. You can insert up to 30 sheets at a time.

Place the document face up.

Make sure that the product is in the Fax mode. If necessary, press Mode/Enter to change the mode into the Fax mode. In the Fax mode, the LCD display shows:

You can adjust the following document settings to suit your fax needs (see page 2.4) :

•Resolution – to select resolution.

•Contrast – to adjust contrast.

Use the number keypad to dial the number of the remote fax machine.

Press Copy/Start or Mode/Enter.

To fax a document from the document glass:

Open the document cover.

Place the document face down on the document glass, and close the document cover.

ENDING A FAX

2.3

OTES

• If you are scanning a page from a book or magazine, close the document cover flat. The slanted cover may cause heavy exposure of the light when scanning.

• Make sure that no document is in the ADF. If any document is detected in the ADF, the document has a priority than the document on the glass.

Make sure that the product is in the Fax mode. If necessary, press Mode/Enter to change the mode into the Fax mode. In the Fax mode, the LCD display shows:

You can adjust the following document settings to suit your fax needs (see page 2.4) :

•Resolution – to select resolution.

•Contrast – to adjust contrast.

Use the number keypad to dial the number of the remote fax machine.

Press Copy/Start or Mode/Enter.

The document scans into memory. The LCD display asks if you want to send another page. Select “1.YES” to add more documents. When “2.NO” is selected, the fax is sent immediately.

Adjusting Document Settings

When setting typical text based documents, the default document settings produce good results.

However, if you send documents that are of poor quality, or contain photographs, you can adjust the following features to ensure a higher quality.

2.4

ENDING A FAX

Resolution

Press Resolution to increase sharpness and clarity.

By pressing Resolution repeatedly or using the navigation keys, you can choose between STANDARD, FINE, SUPER FINE, PHOTO, and COLOR.

When the desired mode is displayed, press Mode/Enter to save the selection.

The document types recommended for resolution settings are described in the table below.

Mode Recommended for:

STANDARD Documents with normal sized characters.

Documents containing small characters or

FINE

SUPER FINE

thin lines, or for sending documents printed using a dot-matrix printer.

Documents containing extremely fine detail. Super Fine mode is enabled only if the remote machine also supports Super Fine resolution. (See the Note below.)

PHOTO

COLOR

Note:

• The SUPERFINE resolution is not available if the Send from Memory option is set to ON. If the Send From Memory option is set to ON, the SUPERFINE resolution is automatically converted to the FINE resolution when the document is scanned into memory.

• If the product is set to the SUPERFINE resolution and the remote fax machine does not support the SUPERFINE resolution, your product will transmit using the highest resolution mode supported by the remote fax machine.

Documents containing shades of grey or photographs.

Documents with colours. Sending a colour fax is enabled only if the remote machine supports colour fax reception and you send the fax manually.

ENDING A FAX

2.5

+ 47 hidden pages