Ricon D5510 Operating Instructions Manual

Operating Instructions

For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

Introduction......................................................................................................................................................... 6

How to Read This Manual................................................................................................................................. 7

Symbols...........................................................................................................................................................7

Disclaimer........................................................................................................................................................7

Notes...............................................................................................................................................................7

Terminology........................................................................................................................................................ 8

1. Overview

Things You Can Do with Interactive Whiteboard.............................................................................................9

Screen Configuration.......................................................................................................................................13

Icons Displayed on the Interactive Whiteboard............................................................................................ 15

Operating the Screen...................................................................................................................................... 21

Inserting a USB Flash Memory Device...........................................................................................................23

2. Using a Whiteboard

Basic Operations..............................................................................................................................................25

Writing on the Screen..................................................................................................................................26

Deleting Strokes........................................................................................................................................... 30

Enlarging, Reducing, or Moving the Strokes.............................................................................................34

Cutting, Copying, or Pasting Strokes......................................................................................................... 36

Changing the Display Magnification/Moving the Display Area............................................................38

Undoing Operations....................................................................................................................................41

Using Markers..............................................................................................................................................42

Operating a Page............................................................................................................................................ 43

Adding a Page.............................................................................................................................................43

Deleting a page........................................................................................................................................... 44

Turning Pages...............................................................................................................................................45

Operating a File............................................................................................................................................... 46

Saving Pages................................................................................................................................................46

Saving Pages Temporarily.......................................................................................................................... 49

Importing a File............................................................................................................................................ 50

Importing a Temporarily Saved File........................................................................................................... 53

Sending Pages by E-mail............................................................................................................................ 56

Specifying Destinations............................................................................................................................... 59

Printing.......................................................................................................................................................... 62

Linking with a Smart Device........................................................................................................................ 64

3. Connecting Devices

Devices That Can Be Connected to the Machine..........................................................................................67

Connecting a Computer or Tablet to the Machine........................................................................................72

Connecting a Video Conferencing Device to the Machine..........................................................................74

Sharing the Whiteboard Screen in a Video Conference..........................................................................76

Using a Projector to Project a Screen............................................................................................................. 77

4. Using the Web Page of the Machine

Things You Can Do on the Web Page........................................................................................................... 79

Displaying the Top Page............................................................................................................................. 79

Downloading Temporarily Saved Files.......................................................................................................... 81

Managing Temporarily Saved Files............................................................................................................... 83

Opening Administrator Settings...................................................................................................................... 85

5. Using the Machine to Perform Operations on a Computer Screen

IWB Remote Desktop Software Overview.....................................................................................................87

Downloading IWB Remote Desktop Software.............................................................................................. 88

Installing IWB Remote Desktop Software.......................................................................................................89

Uninstalling IWB Remote Desktop Software..................................................................................................91

Using IWB Remote Desktop Software to Perform Operations on a Computer Screen..............................92

6. Using a Remote Whiteboard to Share the Screen

Overview of Remote Whiteboard...................................................................................................................95

Opening a Remote Whiteboard Session....................................................................................................... 97

Opening a Remote Whiteboard Session in Compatible Mode.............................................................. 99

Closing a Remote Whiteboard Session....................................................................................................... 101

Participating in a Remote Whiteboard Session...........................................................................................102

Participating from the Interactive Whiteboard........................................................................................102

Participating from the Web Browser........................................................................................................105

Participating from Remote Viewer............................................................................................................106

Leaving a Remote Whiteboard Session.......................................................................................................109

Checking the Remote Whiteboard Information...........................................................................................110

7. Changing the Interactive Whiteboard Settings

Changing the Detailed Settings.................................................................................................................... 113

Displaying the Desktop..................................................................................................................................115

Icons on the Desktop.................................................................................................................................115

Opening General Settings............................................................................................................................ 116

General Settings Icons.............................................................................................................................. 116

Opening Administrator Settings....................................................................................................................117

Administrator Settings................................................................................................................................118

Adjusting Touch Sensor Positions................................................................................................................. 122

Adjusting the Touch Sensor Sensitivity......................................................................................................... 123

Configuring Network Settings.......................................................................................................................124

Configuring Wireless Network Settings.......................................................................................................126

Setting the Date and Time............................................................................................................................. 128

Configuring Region and Language Settings................................................................................................129

Adding or Deleting Your Remote License.................................................................................................... 130

Adding Your Remote License....................................................................................................................130

Deleting a Remote License........................................................................................................................130

Configuring SMTP Server Settings............................................................................................................... 132

Settings for Using the Mail to Print Function............................................................................................ 132

Managing a Remote Contact List................................................................................................................. 134

Creating a Remote Contact List................................................................................................................ 134

Adding a Remote Contact List.................................................................................................................. 136

Exporting a Remote Contact List...............................................................................................................137

Managing an Email Address Book.............................................................................................................. 138

Creating an Email Address Book............................................................................................................. 138

Adding an Email Address Book............................................................................................................... 140

Exporting an Email Address Book............................................................................................................141

Managing a Shared Folder List....................................................................................................................142

Creating a Shared Folder List...................................................................................................................142

Importing a Shared Folder List................................................................................................................. 145

Exporting a Shared Folder List................................................................................................................. 146

Collecting Logs...............................................................................................................................................147

Saving the Log to a USB Flash Memory Device..................................................................................... 147

Attaching the Log to E-mail.......................................................................................................................148

Updating Your System...................................................................................................................................149

Updating the System Using a USB Flash Memory Device.....................................................................149

Changing the System Settings.......................................................................................................................151

Changing the Security Settings.....................................................................................................................156

Changing the Print Settings........................................................................................................................... 158

Managing the Device Settings......................................................................................................................160

Performing a Configuration Settings Backup.......................................................................................... 161

Restoring Configuration Settings.............................................................................................................. 162

Synchronizing Settings on Multiple Whiteboards.................................................................................. 163

Restoring the Factory Default Settings..........................................................................................................164

8. Troubleshooting

If a Message is Displayed during Operation..............................................................................................165

If an Error Message is Displayed during Startup....................................................................................165

Message Related to Sensor Adjustment.................................................................................................. 166

Error Messages Related to Drawing/Editing/Erasing Strokes............................................................. 166

Error Messages Related to Remote Whiteboard....................................................................................167

Error Messages Related to PDF File Importing/Saving......................................................................... 169

Error Messages Related to Temporarily Saved Files..............................................................................177

Error Messages Related to the System.................................................................................................... 177

Error Messages Related to Configuration Settings.................................................................................178

Error Messages Related to Web Page.................................................................................................... 181

Other Error Messages...............................................................................................................................181

Error Massages Related to IWB Remote Desktop Software..................................................................183

When You Cannot Use the Interactive Whiteboard As You Want........................................................... 185

When Turning the System On/Off.......................................................................................................... 185

When Using the Interactive Pen............................................................................................................... 186

When Displaying an Image..................................................................................................................... 187

When Using the System as a Whiteboard.............................................................................................. 188

When Using the System as a Monitor..................................................................................................... 191

While Using Remote Whiteboard............................................................................................................192

When Using a USB Flash Memory Device............................................................................................. 192

When Accessing the Web Page.............................................................................................................. 192

When Printing............................................................................................................................................ 194

When Exporting or Importing Registration Data.................................................................................... 194

When Synchronizing Device Settings......................................................................................................196

9. Appendix

Using the Crestron Function.......................................................................................................................... 199

Using Remote Viewer.................................................................................................................................... 200

Installing Remote Viewer on a Computer................................................................................................201

Uninstalling Remote Viewer from the Computer..................................................................................... 202

Changing the Display Magnification of Remote Viewer........................................................................202

Configuring the Remote Viewer Settings................................................................................................. 203

Creating a Remote Contact List................................................................................................................ 204

Maintenance..................................................................................................................................................206

Replacing the Pen Nib.............................................................................................................................. 206

Replacing the Pen Bottom.........................................................................................................................207

Cleaning the Display.................................................................................................................................208

Adjusting the Display.....................................................................................................................................210

Adjusting the Image Quality of the Display.............................................................................................210

Adjusting the sound settings......................................................................................................................211

Adjusting the Position or Size of a Subwindow...................................................................................... 212

Changing the Menu Settings.................................................................................................................... 214

List of Video Input Signals Supported by the Machine...............................................................................216

Specifications................................................................................................................................................. 222

RICOH Interactive Whiteboard D5510..................................................................................................222

RICOH Interactive Whiteboard D6500..................................................................................................225

RICOH Interactive Whiteboard D8400..................................................................................................229

Trademarks.....................................................................................................................................................233

About Added or Changed Features.............................................................................................................235

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the software. Be sure to read these explanations.

Indicates supplementary information that you may find helpful, but not essential to completing a task.

[ ]

Indicates the names of screens, menus, settings, and buttons.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

Notes

Contents of this manual are subject to change without prior notice.

Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Terminology

This section explains the terms used in this manual.

Captured page

A page captured to the machine.

Interactive Pen

An electronic pen that requires a battery to operate, and is used to draw strokes on the whiteboard and operate the machine. All features of the whiteboard can be used when Interactive Pen is used.

Stroke

A line can be drawn with the Touch Pen, Interactive Pen, or your fingers. A stroke starts when you start drawing and ends when the tip of the Interactive Pen, Touch Pen or your finger is moved away from the surface of the screen.

Touch pen

A pen that is used to draw strokes on the whiteboard and operate the machine. Some features of the whiteboard cannot be used when the Touch Pen is used.

1. Overview

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This chapter provides an overview of the whiteboard function of RICOH Interactive Whiteboard products. It also explains how to view the screen.

Things You Can Do with Interactive Whiteboard

You can use the Interactive Whiteboard in a variety of ways to fit your needs.

Use a Whiteboard

This chapter provides an overview of the whiteboard function of Interactive Whiteboard products. It also explains how to view the screen.

In addition to drawing freehand lines, you also can convert freehand-written characters to text data, correct or align freehand-drawn circles and lines, and enter stamps and figures by selecting them from the list.

See page 26 "Writing on the Screen".

Operate pages

You can add or delete pages. You can switch between pages to write, draw, or edit text and figures. You also can change the display magnification of the displayed page.

See page 43 "Operating a Page".

Save pages

You can combine all the pages within a single PDF file. This file can be saved to a USB flash memory device or sent by e-mail. You also can temporarily save the page you are currently using on the solidstate drive of the machine.

See page 46 "Saving Pages".

See page 56 "Sending Pages by E-mail".

See page 49 "Saving Pages Temporarily".

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1. Overview

Print pages

You can print the currently displayed page or all pages.

See page 62 "Printing".

Import a file and write text or draw figures

You can import and display a PDF or PowerPoint file on the screen, and write text or draw figures on the displayed file.

See page 50 "Importing a File".

Display the screen of a computer and write text or draw figures

You can display an image from a computer, tablet, or document camera. You can also write text or draw figures on the image that is displayed.

See page 72 "Connecting a Computer or Tablet to the Machine".

Use Video/Audio devices

You can display an image from a video conferencing device or share the screen image of the machine with other devices at remote locations (RICOH UCS screen sharing). You also can use a projector to project the screen of the machine.

See page 74 "Connecting a Video Conferencing Device to the Machine".

See page 76 "Sharing the Whiteboard Screen in a Video Conference".

See page 77 "Using a Projector to Project a Screen".

Share a screen with other devices via remote

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whiteboard

You can share a screen with multiple devices connected via a network. You can also perform operations on the shared screen.

See page 95 "Using a Remote Whiteboard to Share the Screen".

See RICOH Interactive Whiteboard Client Start Guide.

View the screen of a remote whiteboard session

You can view the screen of a remote whiteboard session.

See page 105 "Participating from the Web Browser".

See page 106 "Participating from Remote Viewer".

Display the screen of a computer connected via a network

Things You Can Do with Interactive Whiteboard

You can use IWB Remote Desktop Software to display the screen of a computer connected via a network. You can also operate the computer from the machine.

See page 92 "Using IWB Remote Desktop Software to Perform Operations on a Computer Screen".

Link with a smart device to display or save files

By scanning the QR code that is displayed on the machine by a smart device, you can display the files shown on a smart device on the machine or save the pages displayed on the machine in the smart device.

See page 64 "Linking with a Smart Device".

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1. Overview

Control IWB from Crestron system

As a Crestron supported device, you can connect and control the machine from Crestron system.

See page 199 "Using the Crestron Function".

• Before using this machine, configure the time, date, network, and other settings. For details about these settings, see Opening Administrator Settings.

Screen Configuration

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Screen Configuration

1. Information display area

This area displays the following information:

• Date and time

This area displays the current date and time.

The date and time can be changed in Administrator Settings. For details about how to change the date and time, see page 128 "Setting the Date and Time".

• Host name

Indicates the host name of this machine. If no host name is specified, this area is blank. The host name is displayed only when information about this machine is registered in a reverse record on the DNS server.

• IP address

Indicates the IP address of this machine.

• Passcode

Indicates the passcode. The passcode is used to join in a remote whiteboard session. In the administrator settings, you can choose whether to manually enter or automatically set the passcode when the machine starts up. For details about changing the settings, see page 156 "Changing the Security Settings".

The host name, IP address, and passcode can be shown or hidden by pressing , the Information display icon. The information is automatically hidden one minute after it is displayed by selecting this icon. To continue displaying the information, change the security settings in Administrator Settings. For details about how to change the settings, see page 156 "Changing the Security Settings".

2. Main operation panel

The icons in this area are used to draw a stroke and perform various other operations on the screen. For details about the icons displayed, see page 15 "Icons Displayed on the Interactive Whiteboard".

The main operation panel can be shown or hidden by pressing / , the Show and Hide icons.

1. Overview

3. Page operation panel

The icons and thumbnails in this area are used to switch and edit pages. For details about the icons displayed, see page 15 "Icons Displayed on the Interactive Whiteboard".

While an externally input image is displayed, the Page operation panel will disappear automatically if no operations are performed for 10 seconds.

The page operation panel can be shown or hidden by pressing / , the Show and Hide icons.

4. Move the main operation panel icon

Moves the main operation panel to the opposite side. The IP address, passcode, and date and time also move together with the panel.

By default, this icon is located on the bottom-left corner of the screen. When the main operation panel is moved to the left, the icon moves to the bottom-right corner of the screen.

Icons Displayed on the Interactive Whiteboard

Main operation panel

Icon Description

• Used to host a remote whiteboard session.

• Used to participate in the hosted remote whiteboard session.

• The number of antenna bars that are displayed when connecting from a remote whiteboard may change depending on the communication status of the network.

• Used to share the whiteboard screen in a video conference. (RICOH UCS screen sharing)

Pen

Handwritten

Entry Mode

• See page 97 "Opening a Remote Whiteboard Session".

• See page 102 "Participating in a Remote Whiteboard Session".

• See page 110 "Checking the Remote Whiteboard Information".

• See page 76 "Sharing the Whiteboard Screen in a Video Conference".

• Used to draw strokes, text, or figures, or enter a stamp.

• This icon appears when handwritten entry mode is selected from the pen submenu.

• Used to change the colors and thickness of the drawing.

• Used to display a grid on the screen.

• The color of the icon changes according to the selected color. Also, the line width of the icon changes according to the selected line width.

• See page 26 "Writing on the Screen".

• See page 27 "Writing in handwritten entry mode".

1. Overview

Icon Description

• This icon appears when fair copy entry mode is selected from the pen submenu.

Fair Copy Entry

Mode

Line Entry Mode

Stamp Entry

Mode

• Used to write handwritten text and have the text recognized and converted to text data.

• The color of the icon changes according to the selected color.

• See page 26 "Writing on the Screen".

• See page 28 "Writing in fair copy entry mode".

• This icon appears when line entry mode is selected from the pen submenu.

• Used to draw lines, dotted lines, and arrows.

• The color of the icon changes according to the selected color. Also, the shape of the icon changes according to the selected line type.

• See page 26 "Writing on the Screen".

• See page 29 "Writing in line entry mode".

• This icon appears when stamp entry mode is selected from the pen submenu.

• Used to select and enter a stamp.

• The color of the icon changes according to the selected color. Also, the shape of the selected stamp is displayed. If the entered text is too long, an icon similar to the following appears:

• See page 26 "Writing on the Screen".

• See page 29 "Writing in stamp entry mode".

Icon Description

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• Used to select a stroke, text, figure, or stamp to edit.

• Used to delete a stroke, text, figure, or stamp.

Select and

Delete

• Used to draw strokes, text, figures, or cut/copy/paste stamps.

• Depending on the function that is selected on the select or delete submenu, one of the following icons appears:

1. Delete

2. Partially Delete

3. Select

4. Paste

Icons Displayed on the Interactive Whiteboard

Undo

Redo

Loupe

• See page 34 "Enlarging, Reducing, or Moving the Strokes".

• See page 30 "Deleting Strokes".

• See page 36 "Cutting, Copying, or Pasting Strokes".

Used to undo a drawn, edited, or deleted stroke, text, figure, or stamp.

• See page 41 "Undoing Operations".

Used to redo the operation that was undone.

• See page 41 "Undoing Operations".

• Used to change the display magnification.

• Used to move a displayed area.

• See page 40 "Changing the display magnification with the pen".

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1. Overview

Icon Description

• Displays a screen from a connected device in real time. You can switch the displayed screen by touching the icon.

Switch External

Input

• This icon appears when an image from any of the external input terminals is being displayed.

• The available icons are as follows:

1. When the image from the VGA Input is selected

2. When the image from the DisplayPort Input is selected

3. When the image from the HDMI Input is selected

4. When the image of the computer that is connected via Remote Desktop Software is being displayed

5. When an externally input image of the whiteboard that is shared by remote whiteboard is being displayed

6. If the handwritten entry is still displayed when the external input is disconnected

• See page 72 "Connecting a Computer or Tablet to the Machine".

Import to Page

• See page 87 "Using the Machine to Perform Operations on a Computer Screen".

• See page 95 "Using a Remote Whiteboard to Share the Screen".

• Captures a screen or an image of the connected device.

• This icon appears when an image from any of the external input terminals is being displayed.

• See page 72 "Connecting a Computer or Tablet to the Machine".

Icon Description

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• Used to operate a computer screen displayed on the screen of the machine.

• This icon appears when an image from any of the external input terminals is

Operate

being displayed.

Computer

• See page 92 "Using IWB Remote Desktop Software to Perform Operations on a Computer Screen".

• Used to load a file.

• Used to save pages.

Import and

Save

• Used to send pages by e-mail.

• Used to print pages.

• Used when using a QR code.

• See page 50 "Importing a File".

Icons Displayed on the Interactive Whiteboard

• See page 46 "Saving Pages".

• See page 56 "Sending Pages by E-mail".

• See page 62 "Printing".

• See page 64 "Linking with a Smart Device".

Used to put the machine into standby mode. You can temporarily save the page when you put the machine into standby mode.

• See page 49 "Saving Pages Temporarily".

Page operation panel

1. Overview

1. Captured the page operations icon

Appears when a page in the page list is selected. If no operations are performed for three seconds, the icon will disappear automatically. The following icons are included:

2. Insert Page icon

Adds a new page before the currently selected page. For details, see page 43 "Adding a new page".

3. Page Copy icon

Adds a page by making a copy of the page selected in the page list. For details, see page 44 "Copying a page".

4. Page Delete icon

Deletes the page selected in the page list. For details, see page 44 "Deleting a page".

5. Page List

Displays the thumbnails of pages. To operate a page, touch a thumbnail. Page information is displayed as "page number/total number of pages" at the lower right of the thumbnails.

Up to four pages are displayed. If five or more pages are to be displayed, use / , the Scroll icons, to move between pages.

6. New Page icon

Adds a new blank page at the end of the page list. For details, see page 43 "Adding a new page at the end of the page list".

Operating the Screen

You can use the pen or your fingers to operate the screen.

To select an icon or button, touch the item you want to use with the pen nib or your finger.

To execute the function of an icon on the desktop, touch the same spot twice quickly with the pen nib or your finger.

When operating a computer from the machine, you can perform a single-click by touching the screen once or a double-click by touching the same location twice.

Also, you can enter up to 4 strokes at one time when using the touch pen to perform handwritten entry.

Major Screen Operations

Input

Several methods of entering text and drawing strokes on the whiteboard such as the handwritten entry, fair copy entry, drawing figures, or stamps are available.

Delete

Drawings and texts drawn on the whiteboard can be erased.

Select

To select an item, enclose the item with a stroke.

Reduce/Enlarge

The selected item can be enlarged or reduced.

Move

The selected item can be moved to a different position.

Cut/Copy/Paste

The selected item can be cut, copied or pasted.

Marker

To draw a marker, touch the screen with your finger and slide it across the surface.

• For details about the screen operation, see page 25 "Basic Operations".

Notes before operating

• If a shirt sleeve touches the display while you are operating the screen, text or figures may not be written or drawn on the display of the whiteboard correctly.

• You cannot perform operations such as scaling, moving, or using the marker with your fingers drawing on the screen with Interactive Pen, Touch Pen, or your fingers.

• While you are operating the screen with your fingers to scale or move an object, the touch may not be recognized accurately when the distance between your fingers touching the screen is too narrow.

1. Overview

• A touch on the top of the screen may not be recognized accurately.

Inserting a USB Flash Memory Device

You can save the pages, log files and various settings that are created or specified on the machine to a USB flash memory device. To use this feature, attach a USB flash memory device to the machine using the following procedure.

• Keep USB flash memory devices out of reach of children. If a child accidentally swallows a USB flash memory device, consult a doctor immediately.

• If a USB flash memory device is being accessed, do not disconnect it. Doing so can damage the USB flash memory device and corrupt its data.

• The video files stored on a USB flash memory device cannot be played back on the machine.

• Use a USB device that supports USB 2.0.

• Use a USB device that is formatted in FAT16, FAT32, or NTFS file system.

• A USB flash memory device protected by a password cannot be used.

1. Move the USB flash memory device in the correct direction, and then push it straight into a

vacant USB port.

1. Overview

2. Using a Whiteboard

This chapter explains the basic operations such as writing text or drawing figures on the display, operations of pages, and how to save displayed on the screen.

Basic Operations

You can use the Interactive Pen, Touch Pen, or your fingers to perform the following operations:

Operation by the Interactive Pen, Touch Pen, or Your Fingers

• Handwritten entry

• Fair copy entry

• Line entry

• Stamp entry

• Erase/Reduce/Enlarge/Move

• Cut/Copy/Paste

• Changing the display magnification/moving the display area

Operation by Your Fingers

• Marker operation

Operation by the Interactive Pen

• The operations by the pen bottom (erasing the drawn strokes or performing the action similar to right-clicking the mouse of a computer) can be performed.

In this manual, the Interactive Pen, Touch Pen, or your fingers are referred to as the "pen" if the operational procedure is the same for all those methods.

• To shut down the machine, press and immediately release the power button of the display. If one of the following actions is performed to turn off the machine instead of using the power button, the machine might become damaged:

• Turning off the main power

• Disconnecting the power cable

• For details about how to shut down the machine, see the provided manual. The procedure differs depending on the machine being used.

• The marker can be operated only when the Interactive Pen is used.

• When using the machine without the Interactive Pen, use the Touch Pen or your fingers to operate the marker, select the menu, manage dialog boxes, and operate the applications on the desktop.

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2. Using a Whiteboard

• Depending on the machine model you are using, you may be able to use the Touch Pen instead of the Interactive Pen if the electronic pen is lost or its battery runs out. If this is the case, enable [Handwritten Entry with Touch Pen] on the system settings. However, operating the marker and the operation by the pen bottom will not be possible.

Writing on the Screen

Write text or draw figures using your fingers, the Interactive Pen, or Touch Pen.

Lines, automatically-recognized figures, and fair copy entry text can be automatically aligned to the grid lines when entering, moving, reducing or enlarging the item. The Snap-to-grid function can be enabled or disabled under the Whiteboard Detailed Settings. For details, see page 113 "Changing the Detailed Settings".

1. Touch , the Pen icon.

The Pen icon submenu appears.

1. Line colors

Selects the color of drawn lines.

2. Line colors (semi-transparent)

Selects the color of drawn lines from the semi-transparent colors.

3. Thickness of the line

Selects the thickness of the drawn lines.

Basic Operations

4. Grid line

Switches between showing and hiding the grid line on the screen.

5. Entry mode

Selects the type of the item to draw.

• Writing in handwritten entry mode (page 27 "Writing in handwritten entry mode")

• Writing in fair copy entry mode (page 28 "Writing in fair copy entry mode")

• Writing in line entry mode (page 29 "Writing in line entry mode")

• Writing in stamp entry mode (page 29 "Writing in stamp entry mode")

6. Explanation of the various writing operations

Displays the explanation screen for various operations.

7. Whiteboard Detailed Settings icon

Displays the Whiteboard Detailed Settings. (page 113 "Changing the Detailed Settings")

• The selection buttons that correspond to each entry mode are displayed for the following entry modes: copy text entry, line entry, and stamp entry.

• To deepen the color of the grid line, select the [Darken the color of grid/guide line] check box in System Settings. For details, see page 151 "Changing the System Settings".

• 3,000 total strokes, fair copy entry text, figures, and stamps can be drawn on a single page. The maximum number of each item that can be entered on a single page is as follows:

• 3,000 strokes

• 1,000 characters (Japanese, Chinese), or 1,000 words (alphanumeric characters)

• 1,000 figures

• 500 stamps

• 90,000 total strokes, fair copy entry text, figures, and stamps can be drawn on all pages.

Writing in handwritten entry mode

Write freehand text or draw figures.

1. Touch , the Fair Copy Entry mode icon.

2. Select the color and thickness of the line you are drawing from the submenu.

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2. Using a Whiteboard

3. Move the pen on the screen.

• In handwritten entry mode with the Touch Pen, you can write up to 4 strokes at one time. To enter multiple strokes simultaneously, enable [Handwritten Entry with Touch Pen] in the System Settings, and then enable [Handwritten Entry with Multiple Touch Pens (Cannot operate whiteboard using fingers)] on the Detailed Settings screen of the whiteboard. For details, see page 151 "Changing the System Settings" and page 113 "Changing the Detailed Settings".

• Operations using your fingers (displaying the enlarged image, switching pages) cannot be performed while this function is used.

• The input mode cannot be switched to fair copy entry, line entry or stamp entry while an entry is being made.

Writing in fair copy entry mode

Write freehand characters and have them automatically recognized and converted to text data.

Horizontal and vertical lines, circles, and rectangles are also recognized and corrected automatically.

1. Touch , the Fair Copy Entry mode icon.

2. Select the color, size, and language of the characters to be entered.

A guideline that corresponds to the selected character size is displayed.

3. Write characters with the pen in the squares on the guideline.

Handwritten characters are recognized and converted automatically, and displayed as text data.

Basic Operations

• Japanese or Chinese characters are recognized and converted into text for each single character. Alphanumeric entries are recognized for each single word.

• If a hand-written Japanese or Chinese character is not recognized correctly, touch and hold the character until the list of candidates appears. Then, select the correct character from the list.

• The size of the character is not affected by changing the line width. An appropriate thickness is automatically applied to the character according to the size of the character.

• A line that protrudes greatly from the guideline is recognized as a separate stroke.

• To deepen the color of the guide line, select the [Darken the color of grid/guide line] check box in System Settings. For details, see page 151 "Changing the System Settings".

• If you change to remote whiteboard in compatible mode, the entered characters are converted to an image and cannot be edited anymore.

• If you want to enter a small figure that may be converted as a character in fair copy entry mode, you can configure the machine to perform figure recognition in the Whiteboard Detailed Settings. For details, see page 113 "Changing the Detailed Settings".

Writing in line entry mode

Write freehand lines and arrows.

1. Touch , the Line Entry mode icon.

2. Select the color, thickness, and type of the line you are drawing.

3. Touch the screen surface with the pen nib, and move the pen while keeping the pen on

the screen surface.

A line or arrow that connects the start and end points is drawn.

• You cannot draw a line that is less than 10 mm in length.

Writing in stamp entry mode

Select and write a figure or stamp you want to use from the list.

1. Touch

2. Select the color and type of the figure or stamp you want to use.

Touch

, the Stamp Entry mode icon.

/ to switch to a different figure or stamp list pages.

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2. Using a Whiteboard

3. Touch the screen in the position you want. The selected figure or stamp is drawn in the

position you touched with the pen nib.

To move the position of the figure or stamp, keep the pen nib in contact with the screen surface after touching the screen and drag the pen to the position you want.

4. Enlarge, reduce, or move the figure or stroke as desired.

For details, see page 34 "Enlarging, Reducing, or Moving the Strokes".

• You cannot select the thickness of the line when a stamp is being selected.

Deleting Strokes

This section explains how to delete written text and drawn figures. You can delete an individual stroke or delete only the specified portions of a stroke.

Deleting a portion of a stroke

1. Touch , the Select and Delete icon, and then touch , the Partially Delete icon.

2. Move the pen over the stroke.

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Only the portions of the stroke touched by the pen nib are deleted. The thickness of the deleted portions is equal to the one selected by , the Pen icon.

• You cannot partially delete fair copy entry text, figures, or stamps.

• You cannot use this function when using remote whiteboard in compatible mode.

Basic Operations

Deleting individual strokes

Deleting using the pen bottom

1. Move the pen bottom across a stroke to erase it.

• This operation can be performed only when the Interactive Pen is used.

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2. Using a Whiteboard

Deleting using the pen nib

1. Touch , the Select and Delete icon, and then touch , the Eraser icon.

2. Move the pen nib across a stroke to erase it.

Selecting and deleting multiple strokes

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1. Touch , the Select and Delete icon, and then touch , the Select icon.

Basic Operations

2. Circle a stroke with the pen nib to select the stroke.

You can select a single stroke by touching it.

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2. Using a Whiteboard

3. Touch anywhere in the selected area with the pen bottom or touch , the Select/Delete

icon with the pen nib, and then touch [Delete].

• Operations by the pen bottom is possible only when the Interactive Pen is used.

Deleting all strokes

You can erase all strokes on the screen.

1. Touch , the Select and Delete icon.

2. Touch [Erase All].

3. Touch [Delete].

Enlarging, Reducing, or Moving the Strokes

You can enlarge, reduce, or move the written text or drawn figures after selecting it.

Selecting a stroke

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1. Touch , the Select and Delete icon, and then touch , the Select icon.

Basic Operations

2. Enclose a stroke with the pen nib to select the stroke.

You can select a single stroke by touching it.

Touch [Select All] to select all strokes on the page.

Enlarging or reducing strokes

Place the pen nib on the corner or the center of a side, and then drag the pen nib so that the stroke can be enlarged or reduced to the size you want.

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2. Using a Whiteboard

Moving strokes

Drag the selected stroke to the area where you want to place the stroke.

Cutting, Copying, or Pasting Strokes

You can select, cut, copy, or paste a stroke already drawn on the screen.

Cutting or Copying Strokes

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1. Touch , the Select and Delete icon, and then touch , the Select icon.

Basic Operations

2. Circle a stroke with the pen nib to select the stroke you want to cut or copy.

You can select a single stroke by touching it.

Touch [Select All] to select all strokes on the page.

3. Touch [Cut] or [Copy].

Touching [Cut], you can erase the stroke.

Pasting Strokes

Pastes the content of the clipboard when it contains strokes that have been cut or copied.

2. Using a Whiteboard

1. Touch [Paste] and touch the place on the screen to paste the cut or copied stroke.

You can perform this operation successively. Also, dragging the pasted stroke continuously, you can move it.

2. Enlarge, reduce, or move the figure or stroke as you want.

For details, see page 34 "Enlarging, Reducing, or Moving the Strokes".

• The cut or copied strokes are saved temporarily until one of the following operations is performed:

• Another stroke is cut or copied.

• The machine is shut down.

• The machine enters standby mode.

• The whiteboard is closed.

• A remote whiteboard in compatible mode is opened.

Changing the Display Magnification/Moving the Display Area

There are two methods for changing the display magnification of a displayed page or moving the display area of an enlarged page. The first is to use your fingers, and the second is to use the pen.

• When hosting or participating in a remote whiteboard session, the result of the operation you perform is applied to all the devices.

Changing the display magnification using your fingers

When you change the display magnification or move the display area with your fingers, a zoom navigator appears in the top center of the screen. The zoom navigator shows the area displayed on the screen.

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Changing the display magnification

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Touch the screen with two fingers and spread or pinch them together.

Basic Operations

• When you spread your fingers apart, the screen is enlarged, centering on where you originally touched.

• When you pinch your fingers together, the screen is reduced, centering on where you originally touched.

Moving a displayed area

Touch the screen with two fingers, and while maintaining the same distance between them, move them up or down, or left or right.

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2. Using a Whiteboard

The display area moves with the movement of your fingers.

Changing the display magnification with the pen

Select , the Loupe icon, to change the display magnification, or to move a displayed area. The enlarged display area can be moved.

1. Touch , the Loupe icon.

2. Touch the display magnification, and then select the magnification.

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Basic Operations

3. To move the display area, touch and press down on the display area with the pen nib.

While pressing down with the pen, drag it across the area.

• If no operations are performed in the submenu of , the Loupe icon, for ten seconds, the submenu will disappear automatically. To hide the submenu manually, touch , the Loupe icon, again.

Undoing Operations

You can undo an operation in which a stroke is drawn, edited, or deleted. You can also redo operations that were undone.

1. Touch , the Undo icon.

To redo the undone operation, touch , the Redo icon.

• When participating in a remote whiteboard session, you can only undo or redo the strokes drawn, edited, or deleted on your machine.

• After capturing an externally input image, you cannot undo or redo any of the operations performed on the captured page.

• After copying a captured page, you cannot undo or redo any of the operations performed on the copied page.

• When participating in a remote whiteboard session in compatible mode, you cannot undo or redo any operations.

• When switching pages after writing text or drawing figures on a page and perform "Undo", the previous page on which you have written text or drawn figures will be undone. Displayed pages will not be switched although "Undo" is applied to a hidden page.

• You can undo up to 100 operations.

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2. Using a Whiteboard

Using Markers

A marker is a semi-transparent, thick line drawn with your finger. The drawn marker automatically disappears a few seconds after it is drawn.

A marker is useful when indicating an important portion of written text, drawn figures, or a displayed image to which you want to draw attention. This function can also be used while remote whiteboard is used.

• The marker function can be used only with the Interactive Pen.

• Depending on the machine model you are using, the marker function may become unavailable while lines, or stamps, or manipulating strokes are drawn.

1. Touch the screen with your finger and slide it across the surface.

The light blue (cyan) marker runs to the point where you lift your finger off the screen.

Drawing markers during a remote whiteboard session

A marker can be drawn in by all machines hosting or participating in remote whiteboard, and it is displayed on all the machines.

The colors of the markers used during a remote whiteboard session are as follows:

• Host whiteboard: Light blue (Cyan)

• First participating whiteboard: Pink (Magenta)

• Second participating whiteboard: Green

• Third participating whiteboard: Orange (Yellow)

• You cannot draw markers while you are using the pen.

• You cannot draw markers during a compatible mode for a remote whiteboard session.

• You cannot save, send by e-mail, or print markers.

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Operating a Page

This section explains the operation of a page such as adding or deleting a page.

Adding a Page

Adding a new page

1. On the page list, touch the thumbnail of the page that is right before the location where

you want to add a page.

The captured page operation panel appears.

2. Touch , the New Page icon.

A new blank page is created behind the selected page, and the newly created page is displayed.

Adding a new page at the end of the page list

1. To add a new page, touch , the Create New Page icon.

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2. Using a Whiteboard

A new blank page is created at the end of the captured pages list. The added page appears on the screen.

Copying a page

1. On the page list, touch the thumbnail of the page that you want to copy.

The captured page operation panel appears.

2. Touch , the Page Copy icon.

A copy of the selected page is added immediately after the displayed page. The added page appears on the screen.

• If there is a total of 90,000 strokes, fair copy entry text, figures, and stamps on all pages, you cannot use the New Page, the Create New Page icon and Page Copy icons.

• During a remote whiteboard session, the Insert New Page, Create New Page and Copy icons do not work.

Deleting a page

1. On the page list, touch the thumbnail of the page that you want to delete.

The captured page operation panel appears.

2. Touch , the Page Delete icon.

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3. Touch [Delete].

The displayed page is deleted.

The preceding page appears. If the deleted page is the top page, the next page appears.

Turning Pages

Operating a Page

You can turn the pages using your fingers.

1. Touch the screen with two fingers, and while maintaining the same distance between

them, move them to the left or right side of the page.

• Move your fingers all the way to the left to display the next page.

• Move your fingers all the way to the right to display the previous page.

2. When the page side comes into view, release your fingers from the screen.

2. Using a Whiteboard

Operating a File

This section explains how to save or print written text and drawn figures on the display or captured screens.

• Keep USB flash memory devices out of reach of children. If a child accidentally swallows a USB flash memory device, consult a doctor immediately.

Saving Pages

You can save written text and drawn figures or captured screens to the locations shown below.

• Shared folder on the network

• USB flash memory device

• Temporary save folder on the machine

All the existing pages are saved as a single PDF file.

You can load saved pages, edit or add strokes, figures, and text, or add strokes on the pages. For details about how to import saved files, see page 50 "Importing a File".

Blank pages are not saved.

• Before saving pages in a shared folder, register the folder. For details about how to register a shared folder, see page 142 "Managing a Shared Folder List".

1. To save pages in a USB flash memory device, insert the flash memory device into the USB

port on the side of the display.

Insert only one USB flash memory device.

For details about how to connect a USB flash memory device, see page 23 "Inserting a USB Flash Memory Device".

2. Touch , the Import and Save icon.

3. Touch [Save File].

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folder1 \\host01\appdata

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4. Specify the folder in which you want to save a file on the displayed screen.

Operating a File

• Select “USB Memory” to save the pages in the USB flash memory device attached to the machine.

2. Using a Whiteboard

• When you save a file in a USB flash memory device or shared folder, a sub directory up to 10 layers deep can be specified.

• When you touch the , the Move Up One Folder icon, you can move to the folder one level above.

5. To change the file name, specify a password to a PDF file or prohibit editing of a PDF file,

touch [Option Settings for Saved File].

• To change the file name, select [Specify the PDF file name], enter a new file name (up to 100 alphanumeric Unicode characters (UTF-8), excluding \, /, ?, :, *, ", >, <) using the touch keyboard, and then touch [Set].

• To specify a password for a PDF file, select the [Set the PDF security] checkbox, and then enter the [Permissions Password] and [Open Password] (up to 32 alphanumeric characters each) using the touch keyboard. When entering the password, you can choose whether to show or hide the password in the password box by touching [Display] or [Hide].

You must specify the [Permissions Password] to specify the [Open Password].

• A password-protected PDF file cannot be read again by the machine.

• To prohibit editing of the PDF file, select the [Prohibit editing] checkbox.

You must specify the [Permissions Password] to select the [Prohibit editing] checkbox.

• To reduce the file size when saving pages, select the [Compress background images to reduce file size] check box, and then select [High], [Medium] or [Low] in [Compression Ratio].

6. Touch [Set].

7. Touch [Save].

PDF files are saved as shown below.

Item Specifications

Operating a File

File name (when not changing the file name)

Page size 243.84 × 137.16 mm (9.6 × 5.4 inches)

• The stacking order of the fair copy entered texts in a PDF file may appear different from the order you specified on a Whiteboard when the file is opened in a PDF viewer application other than the machine's built-in function. They will appear in the correct order when the file is opened on the machine.

iwb-date-time.pdf

• The name of a file saved on January 23, 2014, at 4:56:07 is "iwb-20140123-045607.pdf".

• If a file of the same name already exists, a suffix number between "-001" to "-100" is added at the end of the file name to distinguish the newly created file from the existing file.

Saving Pages Temporarily

To prevent information leakage that may occur if you forget to delete written text and drawn figures, delete all information when the machine power is turned off and a specific period of time has passed. If you want to stop using the machine before you finish operations, or if there is no external storage available to save information, you can store the information in the machine for a limited period of time.

1. Touch , the Import and Save icon.

2. Touch [Save File].

3. Specify [Temporary Save Folder].

4. Enter the meeting code.

Any number can be specified for the "meeting code".

2. Using a Whiteboard

The meeting code is used to do the following:

• Import a temporarily saved file and resume from the last item of information you wrote

• Download a temporarily saved file from the Web page

5. Touch [Temporarily Save].

Temporary saved files can be stored for up to 30 days. You can change the storage period. For details about how to change the storage period, see page 151 "Changing the System Settings".

• You can enable or disable the temporary save function in System Settings. For details, see page 151 "Changing the System Settings".

• For details about how to load a temporarily saved file, see page 53 "Importing a Temporarily Saved File".

• You can download a temporarily saved file by accessing the Web page of the machine. For details, see page 81 "Downloading Temporarily Saved Files".

Importing a File

You can import and display a PDF or PowerPoint file on the screen of the machine and write text or draw figures on the displayed file.

You can also open a file saved in the machine and write text, draw figures, or edit the fair copy entered text.

The supported conditions of a file are as shown below.

PDF file

Item Condition

File size 100 MB or less

PDF version PDF 1.3–1.7 (including PDF/A)

Page size Postcards–A0

Document security No security setting

A password-protected PDF file cannot be read. Also, a print-prohibited PDF file cannot be read so as to

prevent the file from being printed.

PowerPoint files

• Microsoft Office PowerPoint 2007

• Microsoft Office PowerPoint 2003

• Microsoft PowerPoint 2002

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Operating a File

• Microsoft PowerPoint 2000

• Microsoft PowerPoint 97

1. To save pages in a USB flash memory device, insert the flash memory device into the USB

port on the side of the display.

Insert only one USB flash memory device.

For details about how to connect a USB flash memory device, see page 23 "Inserting a USB Flash Memory Device"

2. Touch

, the Import and Save icon.

3. Touch [Import File].

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2. Using a Whiteboard

4. Select the file that you want to import to the Interactive Whiteboard.

• Select “USB Memory” to display the files stored in the USB flash memory device that is attached to the machine.

• When you select "Temporary Save Folder", the temporarily saved files to the machine are displayed. For details about how to import a temporarily saved file, see page 53 "Importing a Temporarily Saved File".

• When you import a file that is stored in a USB flash memory device or a shared folder, a sub directory up to 10 layers deep can be specified.

• When you touch , the Move Up One Folder icon, you can move to the folder one level above.

5. Touch [Import].

The machine imports the PDF file from the first page. The imported pages are added in sequence to the end of the page list. When the PDF file has finished importing, the first page of the file is displayed.

• The drawn strokes in a file saved by the Interactive Whiteboard when it was running version

1.3.140.0 or earlier cannot be edited.

Operating a File

• If the contents or properties of a PDF file that was stored by the Interactive Whiteboard have been modified, the contained strokes, figures, and fair copy entry text may not be edited.

• On some machine models, PowerPoint files cannot be imported approximately 2 minutes after the whiteboard screen starts.

• Each page of a PowerPoint file is imported as an image. As a result, any videos or links on the pages of the PowerPoint file are also converted and incorporated into the images.

• If the imported PowerPoint file contains information associated with a font which is not supported by this machine, the information may not be displayed correctly.

• The selected PDF file can only be imported if its first page meets the page size condition. If the second or subsequent page of a PDF file does not meet the page size condition, only the preceding pages will be imported.

• The maximum number of pages that can be imported to the Interactive Whiteboard is 100. If the total number of existing captured pages and pages of temporarily saved files that are to be imported exceeds 100 pages, only the first 100 pages will be imported.

Importing a Temporarily Saved File

This section explains how to import a file that is temporarily saved to the Interactive Whiteboard.

The machine imports the PDF file from the first page.

• To import a temporarily saved file, the meeting code that was entered when the file was saved is required.

• You can enable or disable the temporary save function in System Settings. For details, see page 151 "Changing the System Settings".

• The maximum number of pages that can be imported to the machine is 100. If the total number of PDF file pages and all the existing pages exceeds 100 pages, only the first 100 pages will be imported.

• If you do not know the meeting code that was entered when the file was saved, you can find it on the Web page screen for managing temporarily saved files. For details about how to manage temporarily saved files, see page 83 "Managing Temporarily Saved Files".

Importing a temporarily saved file after the machine starts up

You can import a temporarily saved file and add it to the page list after the machine starts up.

1. Touch , the Import and Save icon.

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2. Using a Whiteboard

2. Touch [Import File].

3. Touch "Temporary Save Folder".

4. Enter the meeting code.

5. Touch [OK].

The saved files which correspond to the entered meeting code are listed.

6. Select the file you want to import.

7. Touch [Import].

The imported pages are added in sequence to the end of the page list. When the PDF file has finished importing, the first page of the file is displayed.

Operating a File

Importing a temporarily saved file when the machine starts up

You can import a temporarily saved file when the machine starts up or exits standby mode.

• Before using this function, you must specify the corresponding setting in System Settings. For details, see page 151 "Changing the System Settings".

1. Press the power button of the machine. The machine starts up or exits standby mode.

2. Touch [Import] in the message that appears.

3. Enter the meeting code.

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2. Using a Whiteboard

4. Touch [OK].

The saved files which correspond to the entered meeting code are listed.

5. Select the file you want to import.

6. Touch [Import].

The imported pages are added in sequence to the end of the page list. When the PDF file has finished importing, the first page of the file is displayed.

Sending Pages by E-mail

You can save pages and send them by e-mail. All the existing pages can be combined within a single PDF file.

• To send e-mail, it is necessary to configure the network and SMTP Server settings. For details about how to configure the Network Settings, see page 124 "Configuring Network Settings". For details about how to configure the SMTP Server Settings, see page 132 "Configuring SMTP Server Settings".

1. Touch

, the Import and Save icon.

2. Touch , [Email Sending].

Operating a File

3. To change the file name of a PDF file attached to an email, specify a password to the PDF

file, prevent editing of the PDF file from being changed, or reduce the size of the file to be saved, touch [Option Settings for Saved File].

• To change the file name, select [Specify the PDF file name], enter a new file name (up to 100 alpha-numeric Unicode characters (UTF-8), excluding \, /, ?, :, *, ", >, <) using the touch keyboard, and then touch [Set].

You must specify the [Permissions Password] to specify the [Open Password].

• A password-protected PDF file cannot be read again by the machine.

• To prohibit editing of the PDF file, select the [Prohibit editing] checkbox.

You must specify the [Permissions Password] to select the [Prohibit editing] checkbox.

• To reduce the file size when saving pages, select the [Compress background images to reduce file size] check box, and then select [High], [Medium] or [Low] in [Compression Ratio].

• To use the Mail to Print function, select the [Convert to Mail To Print format] checkbox.

When the Mail to Print function is used, a password cannot be specified to a PDF, and editing of a PDF file cannot be prohibited.

For details about the Mail to Print function, see page 58 "Printing pages by specifying the multifunction printer (Mail to Print function)".

4. Touch [Set].

5. Specify the destination.

For details about how to specify destinations, see page 59 "Specifying Destinations".

6. Touch [Send].

2. Using a Whiteboard

• The name of the file attached to an e-mail is "iwb-date-time.pdf" (when not changing the file name). For example, if there is a file that is sent by e-mail on 2014/1/23 4:56:07, iwb-20140123-045607.pdf" will be the name of the attachment file.

• The page that is sent by e-mail is saved temporarily without applying the meeting code. You can download the temporarily stored file with no meeting code applied from the Web page by entering the administrator password. For details, see page 83 "Managing Temporarily Saved Files".

• Automatic temporary saving is a supplemental feature, and a temporarily stored file may be lost when a forced termination of the machine occurs. To save pages, enter a meeting code for the pages and temporarily save them to the machine, or save them in a shared folder or to a USB flash memory device. For details, see page 46 "Saving Pages".

Printing pages by specifying the multifunction printer (Mail to Print function)

You can print a PDF file with a specified multifunction printer by specifying its e-mail address as the destination. You can register the e-mail address of the multifunction printer in Email Address Book in advance, or enter it manually when you are sending an e-mail.

The pages are printed under the following conditions:

• Printing color: Color (when a multifunction color printer is used)

• Paper size: A4

• To use this function, the multifunction printer must satisfy the following conditions:

• Support the Mail to Print function.

• Have a configured SMTP server and destination e-mail address.

• To use this function, configure the necessary Email Settings in Administrator Settings to allow a file to be sent in parts. For details about how to configure the settings, see page 132 "Configuring SMTP Server Settings".

• A PDF file cannot be printed if it is password-protected.

• You cannot print pages if user authentication is enabled on the multifunction printer.

• When you print on letter size (81/2 × 11 inches) paper, a few mm (inches) on the left and right of an image will not be printed. When printing on letter size paper, configure the following settings on the multifunction printer. For details about how to configure the multifunction printer settings, see the manual provided with the multifunction printer you are using.

• If there is a paper tray with the paper size set to A4, change the paper size or remove the A4 paper.

• Change the paper size setting of the paper tray to letter-size.

Operating a File

• Change the settings to automatically select paper size.

Specifying Destinations

There are following methods to specify e-mail destinations:

• Select a destination registered to the email address book of the machine

• Select a destination registered in a public address book (Active Directory / LDAP server address) that has been downloaded to the machine.

• Enter an e-mail address manually

• Select a destination from Email Address Entry History

• You can specify up to 30 e-mail addresses.

• You can add new entries to the email address book by selecting [Added Data Management] in Administrator Settings. See page 138 "Managing an Email Address Book".

• To use a public address book, select the [Use Public Address Book Function] check box in the "Network Settings" window, and configure the settings to access the public address book. See page 124 "Configuring Network Settings".

• To use the Mail to Print function, touch [Option Settings for Saved File:] to display the option settings, and then select the [Convert to Mail To Print format] checkbox.

Select from Email Address Book

1. Select the e-mail address of the destination to which you want to send the pages from

[Imported Address Book] tab.

• Touch keyboard appears when you touch , the Search icon or the input box.

An incremental search of a destination is performed as you enter characters in the input box. Also, you can perform AND search by entering multiple words separated by a space.

• When you select a group name in [Specify Group Name], you can display only the destinations of the selected group names.

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2. Using a Whiteboard

The selected e-mail address is added to the "Destination Email Address" list.

When you delete the selected e-mail address, touch the e-mail address you want to delete on the list.

Select from Public Address Book

1. Select the e-mail address of the destination to which you want to send the pages from

[Public Address Book] tab.

• Touch keyboard appears when you touch

An incremental search of a destination is performed as you enter characters in the input box. Also, you can perform AND search by entering multiple words separated by a space.

• When you select a group name in [Specify Group Name], you can display only the destinations of the selected group names.

, the Search icon or the input box.

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Operating a File

The selected e-mail address is added to the "Destination Email Address" list.

When you delete the selected e-mail address, touch the e-mail address you want to delete on the list.

• The [Public Address Book] tab appears only when the settings to use a public address book are configured.

• Even when the necessary settings are specified, the [Public Address Book] tab does not appear if no public address book exists.

• Even when the setting to use the public address book is selected, the destination address is not displayed if [Download Public Address Book and Search] in the Network Settings is not selected. Enter a keyword in the input box next to , the Search icon, to search for the destination.

Entering e-mail addresses manually

1. Enter the name of the destination in "Display Name" in [Manual Entry] tab.

2. Enter the e-mail address of the destination in "Email Address".

The touch keyboard appears when you touch the input field.

It may take approximately 2 seconds until the touch keyboard is displayed.

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2. Using a Whiteboard

3. Touch [Enter].

A confirmation message about adding the e-mail address to the history appears.

4. Touch [OK].

The name and e-mail address of the destination is added to the "Destination Email Address" list.

When you delete the entered e-mail address, touch the e-mail address you want to delete on the list.

Selecting e-mail addresses from Email Address Entry History

1. Touch the e-mail address of the destination in the "Email Address Entry History" list.

The selected e-mail address is added to the "Destination Email Address" list.

Printing

This section explains how to print pages.

• Before printing, configure the network and print settings. For details about how to configure the network settings, see page 124 "Configuring Network Settings". For details about how to configure the print settings, see page 158 "Changing the Print Settings".

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Operating a File

• To use a inkjet printer, install the inkjet printer driver. You can download the driver from RICOH website. Also, you can configure inkjet printer settings in [Printer Detailed Settings] on the "Print Settings" screen that can be displayed from Administrator Settings. For details about the administrator settings, see page 117 "Opening Administrator Settings".

• For details about supported inkjet printer, see RICOH website or consult your sales representative.

1. Touch , the Import and Save icon.

2. Touch [Print].

A window for specifying the printing conditions appears.

3. Specify the print conditions.

• When you select "This Page" in "Print Range", you can print only the displayed page.

• When multiple copies are selected, the pages are collated and the specified number of copies is printed.

4. Touch [Print].

Each page is printed with the images and information centered horizontally.

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2. Using a Whiteboard

• Depending on the model of the machine you are using, printing cannot be performed for approximately 2 minutes after the whiteboard screen starts.

• If the window for specifying printing conditions is open while the remote whiteboard is being used, no operations can be performed on the screens of the machines that are sharing the remote whiteboard.

• Use a printing device that supports Universal Print Driver. For details about models that support Universal Print Driver, see the driver download page on the RICOH website.

• You can print pages by sending them to a multifunction printer via e-mail. For details, see page 58 "Printing pages by specifying the multifunction printer (Mail to Print function)".

Linking with a Smart Device

By using RICOH Smart Device Connector, you can connect to the machine from smart devices.

To display the files shown on a smart device on the machine or to save the pages displayed on the machine to a smart device, scan the QR code from the machine that is displayed on the smart device.

1. Touch , the Import and Save icon.

2. Touch [Use QR Code].

3. Scan the QR code on a smart device.

When the page is finished saving, a message appears on the screen.

4. Touch [Close] on QR Code screen.

If you touch [Close] before the file is imported, a message is displayed to indicate that a file is being received. Touch [Close] again to cancel the importation of the file.

Operating a File

• The effective period of QR Code is 10 minutes from the time the code is displayed. The code cannot be used after the effective period expires. If this happens, scan the connecting code again.

• For details about how to scan QR Code, see the operating instructions of the external application.

• When multiple files are sent from the external application, the files are displayed in the order in which they are imported.

• The maximum number of pages that can be imported to the machine is 100. If the total number of captured pages and pages in the files to be imported from the smart device exceeds 100, only the first 100 pages are imported.

2. Using a Whiteboard

3. Connecting Devices

8 7

DHG551

This chapter explains how to display an image from an image output device, and write text or draw figures on the displayed screen.

Devices That Can Be Connected to the Machine

The input terminals, output terminals, and devices that can be connected to the machine are as follows:

RICOH Interactive Whiteboard D5510

1. DVI Output (DVI-D)

2. HDMI Input 1

3. VGA Input 1

4. DisplayPort Input

DisplayPort 1.1a compliant

5. HDMI Input 2

6. VGA Input 2

7. Audio Output 1

8. Audio Output 2

Terminal Devices Connection method

Projector See page 77 "Using a Projector to Project a

DVI Output (DVI-D)

Screen".

3. Connecting Devices

Terminal Devices Connection method

HDMI Input 1

VGA Input 1

DisplayPort Input

HDMI Input 2

• Computer

• Tablet

• Document camera

You cannot display copyright-protected content such as DVD and Blu-ray discs.

See page 72 "Connecting a Computer or Tablet to the Machine".

• Digital still camera

• Digital video camera

• Computer

• Tablet

See page 72 "Connecting a Computer or Tablet to the Machine".

• Document camera

• Computer

• Tablet

• Document camera

You cannot display copyright-protected content such as DVD and Blu-ray discs.

See page 72 "Connecting a Computer or Tablet to the Machine".

Audio Visual device Connects an audio-visual device to the

machine. You can display copyrightprotected content.

VGA Input 2

Audio Output 1

Audio Output 2

Video conferencing device

See page 74 "Connecting a Video Conferencing Device to the Machine".

Stereo speaker Use this terminal to connect external speakers

(10W+10W, 8 ohm).

Self-powered speaker or other audio device

Use this terminal to connect to the line input terminal of an amplifier.

DQP001

Devices That Can Be Connected to the Machine

RICOH Interactive Whiteboard D6500/D8400

The following are the input/output terminals on the Capture Board and Controller Unit and their descriptions. For the input/output terminals of the main unit and other parts of the machine, see "Read This First" of RICOH Interactive Whiteboard D6500/D8400.

1. HDMI Input

2. DisplayPort Input

DisplayPort 1.1a compliant

3. VGA Input

4. HDMI Output

5. Audio Output

6. VGA Input (D6500 is used as an example in the figure)

3. Connecting Devices

Terminal Devices Connection method

HDMI Input

DisplayPort Input

• Computer

• Tablet

• Document camera

• Digital still camera

• Digital video camera

• Computer

• Tablet

• Document camera

You cannot display copyright-protected content such as DVD and Blu-ray discs.

See page 72 "Connecting a Computer or Tablet to the Machine".

• To display a copyright-protected material, connect to the HDMI Input of the main unit. For the input/output terminals of the main unit and other parts of the machine, see "Read This First" of RICOH Interactive Whiteboard D6500/ D8400.

You cannot display copyright-protected content such as DVD and Blu-ray discs.

See page 72 "Connecting a Computer or Tablet to the Machine".

• To display a copyright-protected material, connect to the HDMI Input 1/2 of the main unit. For the input/output terminals of the main unit and other parts of the machine, see "Read This First" of RICOH Interactive Whiteboard D6500/ D8400.

VGA Input

HDMI Output

• Computer

• Tablet

• Document camera

• Audio Visual device

• External monitor

• Projector

See page 72 "Connecting a Computer or Tablet to the Machine".

Use this terminal to output the image and sounds being played on the whiteboard to an audio-visual device, external monitor or projector.

See page 77 "Using a Projector to Project a Screen".

Devices That Can Be Connected to the Machine

Terminal Devices Connection method

Audio Output

Self-powered speaker or other audio device

Video conferencing device.

Use this terminal to connect to the line input terminal of an amplifier.

See page 74 "Connecting a Video Conferencing Device to the Machine".

VGA Input

• A device that supports full-HD can be connected to DVI Output.

• For details about the input signals that are supported, see page 216 "List of Video Input Signals Supported by the Machine".

• The audio signals of the HDMI Input and DisplayPort Input are output to the audio output terminals:

• When more than one device is connected to the input terminals, priority is given to the terminals in the order of HDMI Input, DisplayPort Input, and VGA Input.

• To display an externally input still or video image on the machine in cases other than for citation, the material must be created by yourself and you must own the copyright, or you must be granted permission to use the material from the rightful owner of the copyright.

• A delay may occur when an image is displayed that is input from the HDMI, DisplayPort, or VGA input terminal due to various composite processing methods such as overlaying entries.

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3. Connecting Devices

Connecting a Computer or Tablet to the Machine

You can connect a computer, tablet, or document camera to the machine, and see its screen on the machine. You can also write text or draw figures on the displayed screen using a pen.

You can capture written text and drawn figures on an externally input image as a "Captured page".

A captured page is added to the page list. You can continue the operation such as writing.

When you touch the "Switch External Input" icon while operating a captured page, the screen of an image output device is displayed in real time.

When multiple devices are connected to the machine, you can switch the image of the device displayed on the screen to other images by touching the "Switch External Input" icon. You can check which image of the device is displayed from the letters displayed on the Switch External Input icon. For details about icons, see page 15 "Icons Displayed on the Interactive Whiteboard".

This section explains how to display the computer screen and write text or draw figures on it.

• Under the Whiteboard Detailed Settings, you can configure the machine to automatically display the computer screen when there is any change in the screen content. For details, see page 113 "Changing the Detailed Settings".

1. Connect the computer to any of the following input terminals on the side of the display:

For the input terminals to connect external devices, see page 67 "Devices That Can Be Connected to the Machine".

Connecting a Computer or Tablet to the Machine

2. Switch the video output on the computer to display the computer screen on the screen of

the machine.

To switch between image outputs on the computer, press the appropriate function key while holding down the [Fn] key.

The key combinations on computers from major computer manufacturers are as follows:

Examples of key combinations on computers from major computer manufacturers are as follows:

For details, see the manual of the computer that is being used.

Computer brand Key combination

MSI [Fn] + [F2]

Everex, Mitsubishi, NEC, Panasonic, Sotec [Fn] + [F3]

Gateway, HP [Fn] + [F4]

acer, SHARP, Sotec, Toshiba [Fn] + [F5]

Hitachi, IBM, lenovo, Sony [Fn] + [F7]

Asus, Dell, EPSON, Hitachi [Fn] + [F8]

Fujitsu [Fn] + [F10]

3. Write text or draw figures on the screen of the machine using a pen.

4. To capture the Whiteboard screen to a page, touch , the Import to Page icon.

The captured page is added at the end of the page list and displayed on the screen.

• When you start writing on the screen, a message prompting you to capture the screen appears. You can capture the screen by touching [Import to Page]. To continue operation without capturing the screen, close the message by touching [×]. You can choose whether to enable or disable the message. For details, see page 113 "Changing the Detailed Settings".

• You can also write text or draw figures after importing a screen by touching , the Import to Page icon.

• If there are already 100 captured pages, , the Import to Page icon, cannot be used.

• If there is a total of 90,000 strokes, fair copy entry text, figures, and stamps on all pages, you cannot use the Import to Page icon.

• The "NO SIGNAL" message may be displayed while switching to an externally input image.

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3. Connecting Devices

Connecting a Video Conferencing Device to the Machine

This machine can be used as a monitor for a video conference.

• You can connect a video conferencing device to the machine and share the screen of the machine in a video conference using the computer screen sharing the application software (RICOH UCS) of this machine.

• By using the remote whiteboard function, you can share the memo or document that is displayed on the screen with other devices connected via the network. For details about sharing screen on a remote whiteboard, see page 95 "Overview of Remote Whiteboard".

Connecting a Video Conferencing Device (RICOH UCS Screen Sharing)

The video conferencing device is connected as follows:

1. Turn off the video conferencing device.

2. Connect the video conferencing device to VGA Input on the side of the display.

For the input terminals to connect external devices, see page 67 "Devices That Can Be Connected to the Machine".

3. Turn on the video conferencing device.

The images from the video conferencing device can be displayed as follows:

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Connecting a Video Conferencing Device to the Machine

1. Subwindow display

You can operate the machine displaying the images from the video conferencing device on the subwindow located at the upper right of the screen.

You can display the image in a subwindow or hide the image by pressing the [PIP] button on the side of the display.

2. Full screen display

You can expand the image to full screen or hide the image by pressing the [Enter/Input] button on the side of the display.

• You cannot write to an image input from a video conferencing device.

• You cannot use an image input from a video conferencing device in the whiteboard application or recorded as a captured page.

• For details about how to use a video conferencing device, see the manual of the device you are using.

• If the main operation panel is hidden by the subwindow, touch , the Move Main Operation Panel icon, and move the main operation panel.

• You can move the displayed subwindow. For details about how to move the subwindow, see page 210 "Adjusting the Display".

• The machine will automatically adjust the display area of a video conferencing device image when it is expanded to full screen. For details about how to adjust the display position, see page 210 "Adjusting the Display".

3. Connecting Devices

Sharing the Whiteboard Screen in a Video Conference

The screen of the machine can be shared in a video conference using the computer screen sharing application software of the machine. (RICOH UCS screen sharing)

1. Connect the video conferencing device to the machine via USB.

2. Start a video conference.

A confirmation message for sharing the computer screen appears.

3. Touch [Start].

Sharing of the machine screen starts.

To cancel sharing of the machine screen, touch [Cancel].

You can start sharing the screen even after the video conference has started by touching Sharing icon.

• If you want to stop sharing the machine screen, touch , the sharing icon, and then touch [RICOH UCS screen sharing will be stopped].

• When compatible mode is active, the machine screen cannot be shared.

• The machine screen is shared at a resolution of 720p.

• The following video conferencing devices can be used to share the screen of the machine that is connected via USB during a video conference:

• Ricoh Unified Communication System S7000/P3500/P3000/P1000

• When multiple video conferencing devices are connected to the machine, the machine screen can only be displayed on the screen of the device that is connected first.

• When a Whiteboard screen in a Video Conference is shared, the sub-window display cannot be shared.

• If the machine does not support the language setting specified on the video conferencing device, the machine's screen cannot be shared.

, the

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Using a Projector to Project a Screen

You can connect a projector that supports full-HD to the machine to project its screens.

• The machine cannot be connected to an analog input terminal such the VGA input of a projector.

A Ricoh projector which supports full-HD is recommended for use with the machine. Supported models are as follows:

• PJ WX3231N/X3241N

• PJ WX3340N/WX3340/X3340N/X3340

• PJ WX4130N/WX4130

• PJ WX4240N/X4240N

• PJ WX4141/WX4141N/WX4141NI

• PJ WX5350N/X5360N

• PJ WX5361N/X5371N

• RICOH PJ X3351N/WX3351N

• RICOH PJ X4241N/WX4241N

1. Connect a projector to the output terminal on the side of the machine.

For the input terminals to connect external devices, see page 67 "Devices That Can Be Connected to the Machine".

3. Connecting Devices

2. Project the screen.

For details about how to use a projector to project screens, see the manual of the projector.

• If there is a cover on DVI Output, contact your service representative.

4. Using the Web Page of the Machine

This chapter explains what you can do on the Web page of the machine, and how to access the Web page.

Things You Can Do on the Web Page

View a remote whiteboard

You can view the contents of an open remote whiteboard session.

For details, see page 105 "Participating from the Web Browser".

Download temporarily saved files

You can download a temporarily saved file. For details, see page 81 "Downloading Temporarily Saved Files".

Manage the temporarily saved files

You can manage all the files temporarily saved on the machine. For details, see page 83 "Managing Temporarily Saved Files".

Download IWB Remote Desktop Software

After you install IWB Remote Desktop Software on your computer, you can display the screen of the computer on the machine via a network. You can also operate the computer from the screen of the machine.

For details about how to download the software, see page 88 "Downloading IWB Remote Desktop Software".

Downloading RICOH Interactive Whiteboard Client

After installing RICOH Interactive Whiteboard Client on your Windows PC or Android or iOS smart device, you can participate in a remote whiteboard (remote conference) that is hosted on the whiteboard. RICOH Interactive Whiteboard Client for Windows or Android OS can be downloaded from the menu on the Web page.

The procedure to download RICOH Interactive Whiteboard Client varies depending on the operating system you are using. For details, see "RICOH Interactive Whiteboard Client Startup Guide".

Open the Administrator Settings

You can configure the machine settings, such as the network settings, and adjust the system clock. For details, see page 117 "Opening Administrator Settings".

Displaying the Top Page

To access the Web page for the machine, one of the following web browsers is required:

4. Using the Web Page of the Machine

• Internet Explorer 8/9/10/11

• Firefox

• Safari for OS X

• Safari for iOS

• Chrome for Android

• Chrome for Windows

• Microsoft Edge

For iPad only. iPhone is not supported.

For tablet PC only. Smartphones are not supported.

1. Check the IP address displayed at the top of the machine screen.

If no IP address is displayed, use

, the Information display icon, to display the IP address.

2. Start your web browser.

3. Enter "http://(machine's IP address, host name, or fully qualified domain name)/" in your

web browser's URL bar.

The Web page for the machine is displayed.

• Up to 20 web browsers can access the machine at the same time.

• You cannot access the Web page when the power of the machine is off.

• If the administrator password is not changed from its initial setting, [Administrator Settings] is not displayed. Change the administrator password. For details about changing the administrator password, see page 118 "Administrator Settings".

DMT388

Downloading Temporarily Saved Files

• To download a temporarily saved file, the meeting code entered when saving the file is required. For more details about the meeting code, see page 49 "Saving Pages Temporarily".

1. Use your computer to access the Web page for the machine.

For details about how to access the Web page, see page 79 "Displaying the Top Page".

2. Click [Downloading Temporarily Saved File].

3. Enter the meeting code.

4. Click [OK].

DMT390

4. Using the Web Page of the Machine

5. Click [Download] for the file you want to download.

6. Rename the file, if necessary, and then click [Save].

• If you do not know the meeting code that was entered when the file was saved, you can find the meeting code on the Web page screen for managing temporarily saved files. For details about how to manage temporarily saved files, see page 83 "Managing Temporarily Saved Files".

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Managing Temporarily Saved Files

1. Click [Temporarily Saved File Management] on the top page of the Web page.

2. In the password input field, enter the administrator password.

3. Click [OK].

The Temporarily Saved File Management screen appears. Delete or download the necessary files.

• Temporarily saved files with no meeting code specified can be managed only on the Temporary Saved File Management screen.

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4. Using the Web Page of the Machine

Viewing the Temporarily Saved File Management screen

1. Free Space

Indicates the amount of free space and the maximum storage capacity of the space for temporarily saved files.

2. Number of Temporarily Saved Files

Indicates the number of temporarily saved files and the maximum number of files that can be temporarily saved.

3. File List

Displays a list of the temporarily saved files.

Opening Administrator Settings

• For security reasons, make sure to change the initial administrator password. If you do not change the password, the administrator settings cannot be browsed on the Web page.

• For details about changing the administrator password, see page 118 "Administrator Settings".

1. On the top page of the machine's Web page, click [Administrator Settings].

2. Enter the administrator password in the password entry field.

3. Click [OK].

The configuration screen for the administrator appears. Confirm and modify the device settings as required.

• If the administrator setting is configured on the machine's Web page, the setting becomes valid when the machine restarts.

• If no operations are performed for 10 minutes, the configuration screen for the administrator will disappear automatically.

• The administrator settings screen cannot be opened from the Web page while the administrator settings are being configured on the control panel of the machine.

• You cannot login to [Administrator Settings] for 10 minutes after the Web page has been closed.

• For details about the administrator settings, see page 118 "Administrator Settings".

• Some settings cannot be configured from the Web page. Also, some settings such as the network settings cannot be configured from the machine.

4. Using the Web Page of the Machine

5. Using the Machine to Perform

DAB029

Operations on a Computer Screen

This chapter explains how to perform operations on a computer screen displayed on the machine using IWB Remote Desktop Software.

IWB Remote Desktop Software Overview

After you install IWB Remote Desktop Software on your computer, you can display a computer screen via a wireless LAN. You can also perform operations on the computer screen from the display of the machine.

DQP401

5. Using the Machine to Perform Operations on a Computer Screen

Downloading IWB Remote Desktop Software

1. Start your web browser.

2. Enter "http://(machine's IP address or host name)/" in your web browser's URL bar and

display the Web page for the machine.

3. Click [Download Software].

4. Click [Download].

5. Click [Download] under IWB Remote Desktop Software.

6. Click [Save].

IWB Remote Desktop Software is downloaded.

Installing IWB Remote Desktop Software

• To install IWB Remote Desktop Software on a computer, log on as a user with administrator privileges.

Operating environment

Item Specifications

Operating system • Windows 7 Home Premium/Professional/Ultimate/Enterprise SP

1 or later (32 bit/64 bit)

• Windows 8/Pro/Enterprise (32 bit/64 bit)

• Windows 8.1/Pro/Enterprise (32 bit/64 bit)

• Windows10 Home/Pro/Enterprise (32bit/64bit)

CPU • Recommended: Intel® CoreTM 2 Duo 2 GHz or more

• Minimum: Intel Core Solo U1300

Memory • Windows 7 (32 bit): 1 GB or more

• Windows 7 (64 bit): 2 GB or more

• Windows 8 (32 bit): 1 GB or more

• Windows 8 (64 bit): 2 GB or more

• Windows 8.1 (32 bit): 1 GB or more

• Windows 8.1 (64 bit): 2 GB or more

• Windows 10 (32 bit): 1 GB or more

• Windows 10 (64 bit): 2 GB or more

HDD 100 MB or more free space

Network Line speed

• Minimum: 200 Kbps

* When not using network services other than IWB Remote Desktop Software

Wireless LAN IEEE802.11a/b/g/n

1. Double-click the downloaded file from the Web page of the machine to execute it.

For details about how to download IWB Remote Desktop Software, see page 88 "Downloading IWB Remote Desktop Software".

5. Using the Machine to Perform Operations on a Computer Screen

2. Specify the language you want to use during the installation process, and then click [OK].

3. If .NET Framework 4 is not installed on your computer, click [Install].

If .NET Framework 4 has already been installed, the message [Install] does not appear. Proceed to the next step.

4. Click [Next].

5. The software license agreement appears in the [License Agreement] dialog box. After

reading the agreement, click [I accept the terms in the license agreement], and then click [Next].

6. Specify the installation folder, and then click [Next].

7. Click [Install].

8. Click [Finish].

Uninstalling IWB Remote Desktop Software

• Log on to the computer as a user with administrator privileges to uninstall the software.

1. On the [Start] menu of the computer, select [Control Panel].

If you are using a computer that is running Windows 8/8.1, click [Search] on the Charm Bar, and then click [Control Panel].

When using Windows 10, right-click the [Start] menu and then click [Control Panel].

2. Select [Programs and Features].

3. Click [Uninstall a program].

4. Select "IWB Remote Desktop Software" and click [Uninstall].

5. Confirm the messages and click [OK].

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5. Using the Machine to Perform Operations on a Computer Screen

Using IWB Remote Desktop Software to Perform Operations on a Computer Screen

Open IWB Remote Desktop Software, and then connect the machine to a computer. When the machine is connected, the screen displayed on the computer appears on the screen of the machine.

• You cannot connect if the machine is in standby mode or the power is off.

• While the machine is connected to the computer, a message is displayed every 15 minutes which asks whether you want to maintain the connection. If one minute elapses without clicking [Continue] in the message, the connection is lost automatically. This message setting can be changed when the machine starts.

1. On the [Start] menu of the computer, select [All Programs].

If you are using a computer that is running Windows 8/8.1, right-click where tiles are not displayed on the Start screen, and then click [All apps].

If you are using a computer that is running Windows 10, click [All apps] on the [Start] menu.

2. Select [Ricoh], and then click [IWB Remote Desktop Software].

If you are using a computer that is running Windows 8/8.1, proceed to the next step.

3. Click [IWB Remote Desktop Software].

4. Enter the IP address and passcode displayed at the top of the machine screen.

If no IP address or passcode is displayed, use , the Information display icon, to display the IP address.

You can also enter the host name or fully qualified domain name of the machine.

If you have already entered the IP address, host name, or fully qualified domain name, you can select it from the pull-down menu.

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Using IWB Remote Desktop Software to Perform Operations on a Computer Screen

5. Change the [Image Quality/Speed] setting as required.

Select [Quality], [Standard Image Quality], or [Speed], according to the specified quality under the image transfer settings. The default is [Speed]. To give priority to speed over quality, select [Speed]. The print quality, however, may be degraded.

6. Change auto disconnection settings as needed.

To enable auto disconnection while the machine is connected to a computer, open the pull-down menu, and then select the length of time the auto disconnect message is displayed. When the setting is enabled, the auto disconnect message is displayed at specified intervals. If one minute elapses without clicking [Continue] in the message, the connection is lost automatically.

7. Click [Connect].

The screen of the computer appears on the machine screen.

8. When you operate the computer from the machine, touch , the Operate Computer icon.

A pen nib and pen bottom can be used to perform the following:

• Pen nib

A left-click or drag operation

• Pen bottom

A right-click operation

When you click the touch keyboard icon, you can enter text using the touch keyboard displayed on the computer. It may take approximately two seconds until the touch keyboard is displayed.

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5. Using the Machine to Perform Operations on a Computer Screen

• When Touch Pen is used, the operation by pen bottom cannot be performed.

9. When you close IWB Remote Desktop Software, click [Close] in the "Connected" window.

10. Click [Close].

IWB Remote Desktop Software closes.

• You can also close IWB Remote Desktop Software by operating the computer from the machine screen.

• In the Whiteboard Detailed settings, you can choose whether or not to automatically recognize a click and double-click during a handwritten entry. For details, see page 113 "Changing the Detailed Settings".

• You can connect to Whiteboard Version 1.3.X.X from IWB Remote Desktop Software Version

1.5.X.X or later. In such case, the machine operates in "Standard Image Quality" even if the [Image Quality/Speed] setting is specified.

• When a touch keyboard is used, the keyboard of the computer may become unresponsive. If this occurs, or if the touch keyboard does not respond, perform the following procedure on the computer:

1. Set "User Account Control Settings" to [Never Notify].

2. Configure the following settings to run IWB Remote Desktop Software as an administrator:

1. Right-click the shortcut icon of IWB Remote Desktop Software, and select [Properties].

2. Select the [Run this program as an administrator] checkbox under [Privilege Level] on the [Compatibility] tab.

6. Using a Remote Whiteboard to

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Share the Screen

This chapter explains how to share a screen or written text and drawn figures of the Interactive Whiteboard with other devices at remote locations.

Overview of Remote Whiteboard

You can share a screen with multiple devices connected via a network.

• To share a screen, you need to configure the network settings and add your Remote License. For details about how to configure the network settings, see page 124 "Configuring Network Settings". For details about how to add your Remote License, see page 130 "Adding or Deleting Your Remote License".

1. Hosting remote whiteboard

The host whiteboard hosts a remote whiteboard session that allows other devices to view and perform operations on the shared screen.

2. Participating remote whiteboards

The participating whiteboards connect to the host device and perform operations on the shared screen. The results of the operations performed are displayed simultaneously on the other devices.

You can use the following other than the whiteboard to participate in a remote whiteboard session:

• Web browser (Viewing only)

6. Using a Remote Whiteboard to Share the Screen

• Computer installed Remote Viewer (Viewing only)

• Projector with interactive functionality

• A smart device installed with RICOH Interactive Whiteboard Client

• When the network settings are configured accordingly and the remote whiteboard license is added, you can view the screen of the machine from a remote location using a Web browser application without hosting the whiteboard by changing the settings. For details about changing the settings, see page 156 "Changing the Security Settings".

• For details about how to open a remote whiteboard session, see page 97 "Opening a Remote Whiteboard Session".

• For details about how to participate in a remote whiteboard session, see page 102 "Participating in a Remote Whiteboard Session".

• For details about how to install Remote Viewer, see page 201 "Installing Remote Viewer on a Computer".

• For details about how to participate in a remote whiteboard session from a projector, see the manual of the projector or Interactive Kit.

• Smart devices that can connect to a remote whiteboard using RICOH Interactive Whiteboard Client are as follows:

• iPad, iPad mini 2, iPad mini 3, iPad Air, iPad Air2 (iOS7/8/9)

• Nexus7(2013), Nexus9(Android 4.1–6.0)

• Surface Pro2, Surface Pro3(Windows 7/8.1/10)

• To use RICOH Interactive Whiteboard Client, a network speed of 200 kbps or faster is required.

• For details about RICOH Interactive Whiteboard Client, see "RICOH Interactive Whiteboard Client Start Guide".

Opening a Remote Whiteboard Session

This section explains how to open a remote whiteboard session.

You may need to select Compatible mode according to the type of a participating device or its version. When you select Compatible mode, the functions available will be limited.

For details about how to check the system version, see page 116 "Opening General Settings".

Participating remote

whiteboards

System running version 1.6.0.0

Normal hosting (system running

version 1.6.0.0 or later)

Compatible mode

or later

System running version 1.5.X.X or earlier

Projector with interactive functionality

Computer installed with Remote Viewer

Web browser

RICOH Interactive Whiteboard Client (iPad, Android, or

Windows)

• : Can participate.

• ×: Cannot participate.

If a participating whiteboard running system version 1.6.0.0 or later participates in a remote whiteboard

session opened in compatible mode or by a machine running system version 1.1 or earlier, a message is displayed and the remote whiteboard enters compatible mode.

If a web browser is used instead of Remote Viewer, there are no restrictions on the functions that can be used

while viewing the remote whiteboard.

1. Touch

, the Share icon.

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6. Using a Remote Whiteboard to Share the Screen

2. Touch [Open].

• When a video conferencing device is connected to the machine via USB, a confirmation screen to start screen sharing is displayed upon starting a video conference using the device. Touch the [Start] button to share the image displayed on the machine screen. For details, see page 76 "Sharing the Whiteboard Screen in a Video Conference".

• When you activate compatible mode, the [Start] button is not displayed.

3. Touch "Options", and then specify the conditions for opening a remote whiteboard

session.

For details about the options, see "How to Use Options".

Ricon D5510 Operating Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

Introduction

How to Read This Manual

Symbols

Disclaimer

Notes

Terminology

1. Overview

Things You Can Do with Interactive Whiteboard

Screen Configuration

Icons Displayed on the Interactive Whiteboard

Operating the Screen

Inserting a USB Flash Memory Device

2. Using a Whiteboard

Basic Operations

Writing on the Screen

Writing in handwritten entry mode

Writing in fair copy entry mode

Writing in line entry mode

Writing in stamp entry mode

Deleting Strokes

Deleting a portion of a stroke

Deleting individual strokes

Selecting and deleting multiple strokes

Deleting all strokes

Enlarging, Reducing, or Moving the Strokes

Cutting, Copying, or Pasting Strokes

Changing the Display Magnification/Moving the Display Area

Changing the display magnification using your fingers

Changing the display magnification with the pen

Undoing Operations

Using Markers

Operating a Page

Adding a Page

Adding a new page

Adding a new page at the end of the page list

Copying a page

Deleting a page

Turning Pages

Operating a File

Saving Pages

Saving Pages Temporarily

Importing a File

Importing a Temporarily Saved File

Importing a temporarily saved file after the machine starts up

Importing a temporarily saved file when the machine starts up

Sending Pages by E-mail

Printing pages by specifying the multifunction printer (Mail to Print function)

Specifying Destinations

Select from Email Address Book

Select from Public Address Book

Entering e-mail addresses manually

Selecting e-mail addresses from Email Address Entry History

Printing

Linking with a Smart Device

3. Connecting Devices

Devices That Can Be Connected to the Machine

Connecting a Computer or Tablet to the Machine

Connecting a Video Conferencing Device to the Machine

Sharing the Whiteboard Screen in a Video Conference

Using a Projector to Project a Screen

4. Using the Web Page of the Machine

Things You Can Do on the Web Page

Displaying the Top Page

Downloading Temporarily Saved Files

Managing Temporarily Saved Files

Opening Administrator Settings

IWB Remote Desktop Software Overview

Downloading IWB Remote Desktop Software

Installing IWB Remote Desktop Software

Uninstalling IWB Remote Desktop Software

Using IWB Remote Desktop Software to Perform Operations on a Computer Screen

Overview of Remote Whiteboard

Opening a Remote Whiteboard Session