Ricoh rsc1scn OPERATING INSTRUCTIONS scnrtr.
OPERATING INSTRUCTIONS
(Type 270)
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
ScanRouter OPERATING INSTRUCTIONS (Type 270)
Printed in Japan
UE USA A844-8531
Introduction
To get maximum versa tility from this machin e all opera tors shoul d carefull y read and f ollow th e instructions in this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Informat ion in the “Operating Instructions” before usi ng this mac hine. It c ontains
important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Trademarks
Adobe, Acrobat are registered trademarks of Adobe Systems Incorporated.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
Other product names us ed herei n are for iden tifica tion purp oses on ly and migh t be tradem arks of th eir
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of Windows operating system are as follows:
®
•Microsoft
•Microsoft
Windows® 95 operating system
®
Windows® 98 operating system
•Microsoft® Windows NT® Server network operating system Version 4.0
•Microsoft® Windows NT® Workstation operating system Version 4.0
Copyright © 1999
TABLE OF CONTENTS
Introduction................................................................................................ 1
Overview................................... .................................................................... 1
Setup Orders................................................................................................. 2
Client Computer Operations.......................................................................... 2
1.ScanRouter Station Setup
System Requirements............................................................................... 3
Installing the ScanRouter Station Software............................................ 4
Uninstalling ScanRouter Station Software.................................................... 5
2.Station Management and Operation
Starting and Stopping ScanRouter Station............................................. 7
Starting as an application after Logging on to Windows ............................... 7
Starting as a Service when Windows is Started............................................ 8
Changing the Starting Option........................................................................ 8
Environment Settings ............................................................................... 9
Creating a Shared Folder as a Destination Folder........................................ 9
Environment Settings
[
]
Dialog Box................................................................... 9
User/Group............................................................................................... 11
Registering a User ...................................................................................... 11
Registering a Group.................................................................................... 15
Deleting a User/Group ................................................................................ 16
Changing the User/Group Order on the copier Panel Display .................... 17
Importing and Exporting User Information .................................................. 18
Daily Operation........................................................................................ 21
Checking the Error Log............................................................................... 21
Non-forwarding Documents ........................................................................ 22
Checking the Free Disk Space.................................................................... 22
ScanRouter Maintenance Tool............................................................... 24
3.User Tools
Delivery Scanner Setup.......................................................................... 25
Enabling Delivery Option................................ ..................................... ........ 25
Adjusting Delivery Settings ......................................................................... 26
Scanner Setup ........................................... ............................ .... ..... ..... .... 30
Items for Scanner Setup ............................................................................. 30
Resolutions and Original Sizes................................................................... 31
Registering Items for Scanner Setup.......................................................... 31
i
4.Delivering Originals
Delivery Settings..................................................................................... 35
Setting Originals...................................................................................... 39
Scanning 1-sided Originals......................................................................... 40
Scanning 2-sided Originals......................................................................... 41
Setting Originals on the Platen Glass ......................................................... 42
Setting Originals in the Document Feeder (ADF)........................................ 42
Setting the Direction of the Originals .................................................... 44
Changing the Scanner Settings Temporarily........................................ 45
5.Client Operation
Receiving Documents with Client Software.......................................... 47
System Requirements................................................................................. 47
Setting up the Reception Environment for Client Software......................... 48
Receiving Documents................................................................................. 51
Client Software Properties .......................................................................... 54
Displaying Documents in the Shared Folders...................................... 58
6.Appendix
Troubleshooting...................................................................................... 59
Copier...................... .................................................................................... 59
ScanRouter Client Software ........................................................................ 59
ScanRouter Station Error Log Messages.............................................. 60
The Copier Error Messages.................................................................... 61
File Formats............................................................................................. 64
INDEX........................................................................................................ 65
ii
Introduction
Overview
With ScanRouter, you can deliver scanned documents from the copier to folders
located on the station, or directly to file servers on the network.
❖
Summary of the copier Delivery Operations
The illustration below describes examples of document delivery with the
copier. After being delivered to ScanRouter Station, the documents are processed in various ways depending on the settings of ScanRouter Station.
C
SCN
SCN
A. ScanRouter Station
B. Client
C. User Folder
D. Delivered
E. File Server
F. Received using Client Software
A
F
SCN
SCN
SCN
D
E
G
B
B
TNSX140E
G. Browsed/Copied through the network
1
Documents sent from the copier to ScanRouter Station can be delivered and
saved to the folders as below.
A User folders located on ScanRouter Station
B Shared folders selected as destination folders
Note
❒
A destination folder can be selected from shared folders located on ScanRouter Station, or located on other file servers on the network.
Setup Orders
To deliver documents received from the copier with ScanRouter, ScanRouter
Station and the copier must be properly configured. First, configure the basic
settings to be used, and then make a delivery from the copier after the environment settings have been made.
In this manual, the main references are as follows:
A “ScanRouter Station Setup”
B “Station Management and Operation”
C “User Tools”
D “Delivering Originals”
⇒
P.25.
⇒
⇒
P.35.
P.3.
⇒
P.7.
Client Computer Operations
With the client computer, you can check the contents of the document by using
the appropriate application for that type of file. The following are examples of
client computer operations.
❖
When documents are saved in the user folder
If “Folder” has been selected in
[
Delivery Type
alog box, the documents are saved in the user folder located on ScanRouter
Station.
To open these documents from the client computer, use ScanRouter Client
Software to receive the documents and use the appropriate application for
that type of file.
Reference
“Receiving Documents with Client Software” ⇒ P.47.
in the
]
[
Environment Settings
di-
]
❖
When documents are delivered to the destination folder
If “Save to File” has been selected in
[
Delivery Type
in the
]
[
Environment Settings
]
dialog box, the documents are saved in the selected destination folder.
To open these documents from the client computer, access the destination
folder through the network and use the appropriate application for that type
of file.
Reference
“Displaying Documents in the Shared Folders” ⇒ P.58.
2
1. ScanRouter Station Setup
System Requirements
The computer used as ScanRouter Station must meet the following system requirements.
Limitation
❒
Do not install this application in a computer used as a mail server, Web server, database, and so on.
❖
CPU
Pentium 133MHz minimum (200MHz or faster recommended)
❖
RAM
32MB minimum (64MB or more recommended)
❖
Hard Disk Space
At least 10MB of disk space is required for installation.
The computer used as ScanRouter Station needs 300MB or more of free disk
space in the partition where the application is installed. This space is used for
saving documents.
❖
Operating Systems
• Microsoft Windows 95 (with Service Pack 1, or OSR2 or later)
• Microsoft Windows 98
• Microsoft Windows NT Server 4.0 (with Service Pack 3 or later)
• Microsoft Windows NT Workstation 4.0 (with Service Pack 3 or later)
Note
❒
If installing this application in a Windows NT Server, we recommend that
you install the application in a member server. Do not install this application in a primary domain controller or a backup domain controller.
❖
Protocols
TCP/IP protocol
Note
❒
To deliver documents to file servers on the network, additional protocols
may be required.
3
1
ScanRouter Station Setup
Installing the ScanRouter Station Software
There are two ways to start ScanRouter Station: as an application after logging
on to Windows, or as a Service when Windows is started.
Decide which option you want to select before beginning the installation, because this setting is made during the installation.
Note
❒
After installation, you can still change the way in which this application is
started.⇒ P.8 “Changing the Starting Option”
❒
To prevent others from using the station when installing this application in
Windows NT 4.0, we recommend that you start this application as a Service.
Comparing the sta rt in g op tio ns :
Starts as an application after logging on to Windows
User starts this application
manually when logging on
to Windows.
Status
Delivery to destination
folders in the file server on
the network
Note
❒
Quit all open applications before beginning the installation.
❒
When installing in a computer running Windows NT 4.0, log on as a member
of the Administrators group.
or
Starts automatically after a
shortcut to this application
is placed in the [
folder
Available Not available
StartUp
Starts as a Service
Starts automatically when
Windows is started (no
logon process is required)
]
A Start Windows on the computer that will be used to run ScanRouter Sta-
tion, and then insert the ScanRouter CD-ROM into the computer.
The language selection dialog box appears.
Note
❒
If the window doesn’t appear, double-click on “Setup.exe” located on the
root directory of the CD-ROM, to start the Installer.
B Select the language of the application to be installed, and click
4
C Click
[
ScanRouter Station
.
]
[
OK
.
]
Installing the ScanRouter Station Software
D When the
The license contract for this application is displayed.
E Click
F When the
nation if required, and then click
[
Welcome
.
[
Yes
]
[
Choose Destination Location
G Select the starting option and click
H When selecting
this application in the
Note
❒
If placing a shortcut to this application in the
Station starts automatically after logging on.
When installation is complete, the
Important
❒
Do not use Windows Explorer or other applications to access the folder
where ScanRouter is installed, or problems could occur.
dialog box appears, click
]
dialog box appears, change the desti-
]
[
Next
[
Next
[
Launch after Log on
[
StartUp
, select the option to place a shortcut to
]
folder.
]
[
Setup Complete
.
[
Next
]
.
]
.
]
[
StartUp
dialog box appears.
]
folder, ScanRouter
]
Uninstalling ScanRouter Station Software
1
If you want to save the documents in the user folder, back up the documents
with ScanRouter Maintenance Tool before the uninstallation.⇒ P.24 “ScanRouter
Maintenance Tool”
A If ScanRouter Station is running, stop the station.
Reference
“Stopping the Station” ⇒ P.8.
B Delete ScanRouter from the computer using
trol Panel.
[
Add/Remove Programs
in Con-
]
C Delete the folder in which ScanRouter was installed.
If the location of the folder has not been changed, the path name for this folder
is “Program Files\ScanRouter”.
5
1
ScanRouter Station Setup
6
2. Station Management and
Operation
Starting and Stopping ScanRouter Station
There are two ways to start ScanRouter Station: as an application after logging
on to Windows, or as a Service when Windows is started.
The setting for starting ScanRouter Station should be made during the installation, however, you can change this setting after the installation. ⇒ P.8 “Changing
the Starting Option”
Limitation
❒
If the free disk space in the partition where this application is installed becomes less than 200MB, you will not be able to use the station until 200MB of
free disk space becomes available. ⇒ P.22 “Checking the Free Disk Space”
Starting as an application after Logging on to Windows
If delivering documents to file servers on the network, use the station user name
to log on.
If logging on with a different user name, a network drive mapping may change,
or delivery documents may not be available due to the access privileges of the
destination folder.
Starting the Station
A Click
ScanRouter Station
[
B When a message asks if you want to start ScanRouter Station, click
After the station starts, the icon of ScanRouter Client Manager is displayed on
the taskbar.
If clicking
Note
❒
ScanRouter Client Manager is the application to enable ScanRouter Client
Software to receive documents. Starting or stopping ScanRouter Station affects operations made with ScanRouter Client Manager.
❒
When right-clicking on the icon of ScanRouter Client Manager, the
command appears. However, do not use this command to exit from ScanRouter Client Manager, or you will not be able to receive documents with
ScanRouter Client Software.
[
Start
, point to
]
]
, click
No
]
[
.
[
Start
[
Programs
from the main dialog box.
]
, point to the
]
[
ScanRouter
folder and click
]
[
Yes
[
Exit
.
]
]
7
Station Management and Operation
Stopping the Station
2
A Click
ScanRouter Station
[
B Click
[
C When a message asks if you want to stop the station, click
Station Status
[
Client Manager.
[
Start
Stop
, point to
]
.
]
is switched to “Stopped” and you can exit from ScanRouter
]
.
]
[
Programs
, point to the
]
[
ScanRouter
folder and click
]
.
[
Yes
]
Starting as a Service when Windows is Started
You don’t have to do anything if this option is selected. ScanRouter Station starts
automatically when Windows is started.
Starting or stopping ScanRouter Station affects operations made with ScanRouter Client Manager. No icon is displayed on the taskbar when ScanRouter Station
is running as a Service.
Limitation
❒
If starting as a Service, delivery to file servers on the network is not possible.
Changing the Starting Option
To change the starting option, you must reinstall this application and select the
option you want to use during the installation (this overwrites the old option).
Follow the instructions to overwrite the application. ⇒ P.4 “Installing the Scan-
Router Station Software”
Important
❒
Do not uninstall ScanRouter Station Software before reinstalling. If you do, all
registered information will be deleted.
❒
Make sure that ScanRouter Station is not running before beginning the reinstallation procedure. ⇒ P.8 “Stopping the Station”
8
Environment Settings
Environment Settings
Creating a Shared Folder as a Destination Folder
To deliver a scanned document from the copier to a selected folder, you must
first create a folder in the destination computer and set it as a shared folder.
A destination folder can be selected from two kinds of folder.
• A shared folder in the computer where ScanRouter Station Software is installed.
• A shared folder in file server located on the network.
Note
❒
The user who starts ScanRouter Station must have the following access
permission depending on the operating system in use where the share
folder is located.
2
• Windows 95/98:
• Windows NT 4.0:
Note
❒
To deliver documents to the file server, a network drive must be mapped to
the selected folder which is located in the file server.
[
Environment Settings] Dialog Box
You can change default settings such as the password for ScanRouter Station.
❖
Displaying the [Environment Settings] Dialog Box
A Click
ScanRouter Station
[
B When a message asks if you want to start the station, click
C Click
D Enter the administrator password and then click
Note
❒
When the installation is complete, just click
has been set.
, point to
[
Start
]
.
]
[
Environment Settin gs
access permission
[
Full
]
or
[
Full
]
[
Change
[
Programs
]
, point to the
]
.
access permission
]
[
ScanRouter
[
OK
]
because no password
[
OK
]
folder and click
]
.
[
OK
]
.
9
2
Station Management and Operation
1
2
3
4
5
Administrator
1.
Click [
Change Password
ministrator password. To prevent an inadvertent settings change, we
recommend that you use this password
function.
] to change the ad-
Note
The maximum length of the password
❒
is 8 characters.
This password is the same as the pass-
❒
word used in ScanRouter Maintenance Tool.
Non-forwarding Folder
2.
Select a folder to hold documents that
cannot be delivered to their destination
folders.
Note
The file format used for saved docu-
❒
ments is singlepage TIFF or JPEG.
Limitation
❒
You cannot select a folder in the
network as a non-forwarding folder. A non-forwarding folder must
be a folder in the computer where
ScanRouter Station Software is installed.
Delivery Type
3.
Select a document delivery type. This
setting appears as the default delivery
type when registering a user.
•Save to File
Documents are saved in the destination folder selected in [
tion
] in the [
You can set the default destination
folder by clicking [
•Folder
Documents are saved in the user folder located in the station. The saved
documents can be received by the client computer with ScanRouter Client
Software.
Format
4.
Select the file format to save documents.
This setting appears as the default file
format when registering a user.
User Settings
Delivery Destina-
] dialog box.
Properties
].
Reference
For more information about the
file formats, see P.64 “File For-
mats”.
Error Log
5.
Set the maximum number of error log
items to be saved. When the number of
items exceed this number, the oldest item
is deleted.
10
User/Group
User/Group
Registering a User
The way of delivered and saved documents depends on the user settings. To deliver documents from the copier, you need to register users with ScanRouter Station.
Note
❒
After registering a user with ScanRouter Station, a user folder is created on
the station. If “Folder” is selected in
in the user folder.
❒
It may be convenient for you to create a group if you want to deliver the same
document to multiple users.⇒ P.15 “Registering a Group”
Limitation
❒
The maximum number of users and groups that can be registered is 99.
[
Delivery Type
, documents will be saved
]
2
A Click
ScanRouter Station
[
[
Start
, point to
]
.
]
[
Programs
, point to the
]
[
ScanRouter
folder and click
]
B When a message asks if you want to start ScanRouter Station, click
C Click
[
User/Group
D Enter the administrator password and then click
Note
❒
When the installation is complete, just click
been set.
E Click to select the Short ID number (001-099), and then click
You can also double-click the Short ID number.
.
]
.
[
OK
]
because no password has
[
OK
]
[
Register
[
Yes
]
.
]
.
11
Station Management and Operation
Note
❒
The Short ID number can be used to select the delivery destination from
the copier. You can select the delivery destination with a simple process
with this number.
❒
The icon displayed in front of the user/group name represents : User
Group
2
F When the
then click
[
Registration Type Selection
.
[
OK
]
dialog box appears, click
]
G Enter the User name and make the appropriate settings.
Reference
For more information about user settings, see P.13 “
Box”.
H When the settings are complete, click
[
OK
.
]
[User Settings]
[
User
and
]
Dialog
12
[
8
User Settings] Dialog Box
1
2
3
4
5
6
7
User/Group
2
User Name
1.
Enter the name of the user. The maximum length of the User Name is 14 characters.
Limitation
❒
The following characters cannot be
used in the User Name:
+%#”&<>\:/
❒
Starting with a space, and ending
with a space or period (.) is not allowed in the User Name.
❒
A capital letter and a lower-case
letter are considered to be the
same.
Short ID
2.
The Short ID number can be used to select the delivery destination from the
copier and is displayed as a prefix to the
User Name.
Delivery Type
4.
From the drop-down menu, select a location where documents are delivered in
case a user is selected as the delivery destination.
•Save to File
Select this option if you want to deliver the documents to the destination
folder in the computer. The destination folder can be selected in [
Destination
•Folder
Select this option if you want to save
the documents in the user folder located on ScanRouter Station. The saved
documents can be received by the client computer with ScanRouter Client
Software.
Delivery Destination
5.
Select a destination folder if “Save to
File” is selected in [
A destination folder can be selected from
shared folders located on ScanRouter Station, or located on file servers on the network.
].
Delivery Type
Delivery
].
Disk Used Space
3.
The disk space used by the user folder.
Note
To deliver documents to the file serv-
❒
er, a network drive must be mapped
to the selected folder which is located
on the file server.
13
2
Station Management and Operation
Black & White Save Format
6.
Select the file format of a Black & White
image document from the drop-down
list.
A Black & White image is a document
whose document type is set as “Text”,
“Text/Photo”, or “Photo” when scanned
from the copier.
Reference
For more information about the
file formats, see P.64 “File For-
mats”.
Note
This option is available only when
❒
“Save to File” is selected in [
].
Type
Grayscale Save Format
7.
Select the file format of a Grayscale image
document from the drop-down list.
A Grayscale image is a document whose
document type is set as “Gray Scale”
when scanned from the copier.
Deliviry
Reference
For more information about file
formats, see P.64 “File Formats”.
Note
This option is available only when
❒
“Save to File” is selected in [
Type
].
[
Change Password
8.
The password for the user folder can be
changed.
]
Deliviry
14
User/Group
Registering a Group
You can register multiple users to a group. It may be convenient for you to create a group when delivering the same document to multiple users. If you select
a group for the delivery destination, documents are delivered to each of the users in the group. The delivery type varies depending on the settings of each user.
Limitation
❒
The maximum number of users and groups that can be registered is 99.
A Click
ScanRouter Station
[
[
Start
, point to
]
.
]
[
Programs
, point to the
]
[
ScanRouter
folder and click
]
B When a message asks if you want to start ScanRouter Station, click
C Click
[
User/Group
D Enter the administrator password and then click
E Click to select a Short ID number (001-099), and then click
You can also double-click the Short ID number.
Note
❒
The Short ID number can be used to select the delivery destination from
the copier. You can select the delivery destination with a simple process
with this number.
F When the
click
[
Register Type Selection
.
OK
]
[
G Enter a group name in the
.
]
.
[
OK
]
[
Register
dialog box appears, click
]
[
Group Name
box.
]
[
Group
and then
]
]
[
Yes
.
2
.
]
The maximum length of the group name is 14 characters.
Limitation
❒
The following characters cannot be used in the Group Name: +%#”&<>\:/
❒
Starting with a space, and ending with a space or period(.) is not allowed
in the Group Name.
❒
A capital letter and a lower-case letter are considered to be the same.
H Click to select the user you want to add to the group from the
list, and then click
You can select multiple members using the SHIFT key or the CTRL key.
Note
❒
To delete a member from the group, click to select the member you want
to delete from the
I When the group settings are complete, click
.
[←]
[
Group Member
list, and then click
]
.
[
OK
]
[→]
[
.
Non-member
]
15
2
Station Management and Operation
Deleting a User/Group
With this function, you can delete a user/group. If you delete a user, all saved
documents in that user’s folder will be deleted.
Note
❒
When “Save to File” is selected in
box, the destination folder and the documents in that folder will not be deleted even if the user is deleted.
❒
After deleting a user, the user is also automatically deleted from any groups
to which it belonged.
[
Delivery Type
in the
]
[
User Settings
dialog
]
A Click
ScanRouter Station
[
[
Start
, point to
]
.
]
[
Programs
, point to the
]
[
ScanRouter
folder and click
]
B When a message asks if you want to start ScanRouter Station, click
C Click
[
User/Group
D Enter the administrator password and then click
E Click to select the user/group you want to delete, and then click
You can select multiple users/groups using the SHIFT key or the CTRL key.
F After the confirmation message appears, click
.
]
.
[
OK
]
[
Delete
.
[
OK
]
[
Yes
.
]
.
]
16
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