Ricoh rsc1fax FACSIMILE REFERENCE

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FAX Option Type 270

OPERATING INSTRUCTIONS

FACSIMILE REFERENCE (option)

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

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FAX Option Type 270 OPERATING INSTRUCTIONS

Printed in The Netherlands EE GB A895-8600

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Available Options

• Fax Function Upgrade Unit (Fax Function Upgrade Type 185)

• Expansion Memory (32MB: DIMM)

• ISDN Unit (ISDN Option Type 270)

• Extra G3 Interface Unit (G3 Interface Unit Type 270)

Supplies

• Marker Ink (Marker Type 30)

Page 4

Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage

Directive 73/23/EEC.”

Page 5

NOTICE

CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

CE 0682 X The equipment has been approved in accordance with Council Decision 98/

482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point. In the event of problems, you should contact your equipment supplier in the first instance.

98/482/EC: * Council Decision of 20 July 1998 on a common technical regulation for the re-

quirements for connection to the analogue public switched telephone networks (PSTNs) of terminal equipment (excluding terminal equipment supporting the voice telephony justified case service) in which network addressing, if provided, is by means of dual tone multi-frequency (DTMF) signaling.

Network compatibility declaration for the EU. This Fax Option is designed to work in all EU countries by changing software

switch settings. Please contact your service representative if an option is moved to other countries.

CE168X “The ISDN kit complies with the requirements of Commission Decision 94/797/

EC” 94/797/EC: Commission Decision of 18 November 1994 on a common technical regulation

for the pan-European integrated services digital network (ISDN) basic access.

Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

❒ Some illustrations may be slightly different from your machine. ❒ Certain options may not be available in some countries. For details, please

contact your local dealer.

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FUNCTION MAP

Page 7

iii

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TABLE OF CONTENTS

1.Getting Started

GUIDE TO COMPONENTS ........................................................................ 1

Front View..................................................................................................... 1

Rear View...................................................................................................... 3

OPERATION PANEL.................................................................................. 4

STARTING THE MACHINE........................................................................ 7

Turning On The Power.................................................................................. 7

Turning Off The Power.................................................................................. 7

SWITCHING BETWEEN COPY MODE AND FACSIMILE MODE............. 9

READING THE DISPLAY......................................................................... 10

Reading the Display Panel and Using Keys................................................ 10

Standby Display.......................................................................................... 11

Communication Display .................... .......................................................... 11

Display Prompts.......................................................................................... 11

USEFUL FUNCTIONS.............................................................................. 12

Auto Fax Reception Power-up.................................................................... 12

Dual Access......... ....................................................................................... 12

Personal Code Access.............................. .................. ................... ............. 12

Checking Settings (Check Modes).............................................................. 13

Transmission with Image Rotation.............................................................. 13

Simultaneous Broadcast .............. .................................... ................... ........ 13

Multi-port........................................................... .......................................... 14

ACCEPTABLE TYPES OF ORIGINALS.................................................. 15

Acceptable Original Sizes........................................................................... 15

Original Sizes Difficult to Detect.................................................................. 16

Paper Size and Scanned Area.................................................................... 16

HOW TO SET AN ORIGINAL................................................................... 19

Setting a Single Original on the Exposure Glass........................................ 20

Setting Originals in the Document Feeder (ARDF)..................................... 21

WHERE INCOMING MESSAGE ARE DELIVERED—OUTPUT TRAY ... 22

When the Selected Output Tray Becomes Full........................................... 22

When the Finisher Unit is Installed.............................................................. 22

Tray Shift..................................................................................................... 22

2.Sending a Fax Message

OVERVIEW............................................................................................... 23

Overview........................................ ............................................................. 23

MEMORY TRANSMISSION...................................................................... 24

Memory Storage Report.............................................................................. 28

Transmission Result Report (Memory Transmission)................................. 28

Communication Failure Report ................................................................... 29

Page 9

CANCELING A MEMORY TRANSMISSION............................................ 30

Canceling the Transmission Before the Original is Scanned In.................. 30

Canceling a Transmission While the Original is Being Scanned In ............ 30

Canceling a Transmission While the Message is Being Sent..................... 30

IMMEDIATE TRANSMISSION.................................................................. 32

Transmission Result Report (Immediate Transmission) ............................. 34

On-hook Dial............................................................................................... 34

Manual Dial ............................... .................................................................. 35

CANCELING AN IMMEDIATE TRANSMISSION..................................... 36

Canceling a Transmission Before You Have Pressed Start........................ 36

Canceling a Transmission After You Have Pressed the Start Key ............. 36

SCAN SETTINGS ..................................................................................... 37

Resolution................................................................................................... 37

Original Type............................................................................................... 38

Image Density (Contrast) .................................................................... ........ 38

Mixing Scan Settings in a Multiple Page Original........................................ 39

CHANGING THE LINE TYPE................................................................... 41

DIALING.................................................................................................... 43

Number Keys ........................................................................................... 44

Pause................................................ .......................................................... 45

Tone............................................................................................................ 45

Subaddress.................................................... ............................................. 46

Chain Dial.......................................... .......................................................... 46

Quick Dials.................................................................................................. 47

Speed Dials................................................................................................. 48

Groups ......................................... ............................................................... 50

Redial.......................................................................................................... 51

TRANSMISSION FEATURES................ ..... .... ............................ ..... ..... .... 52

Stamp................... .................................................................. ..................... 52

ID Transmission (Closed Network) ............................................................. 52

F Code (SUB).............................................................................................. 52

F Code (SID)............................................................................................... 53

JBIG Transmission.................................... .................................................. 54

3.Receiving a Fax Message

IMMEDIATE RECEPTION........................................................................ 55

MEMORY RECEPTION ............................................................................ 56

Substitute Reception............................................................................... 57

Screening Out Messages from Anonymous Senders ................................. 57

SELECTING THE RECEPTION MODE.................................................... 59

Facsimile Mode (Auto Reception Mode)..................................................... 59

Telephone Mode ......................................................................................... 59

RECEPTION FUNCTIONS........................................................................ 60

Transfer Station........................................................................................... 60

Page 10

Transfer Result Report................................................................................ 61

ID Reception (Closed Network)................................................................... 61

F Code (SEP)......................................... ..................................................... 61

F Code (PWD)............................................................................................. 63

JBIG Reception........................................... ................................................ 63

PRINTING FUNCTIONS ........................................................................... 64

Print Completion Beep................................................................................ 64

Checkered Mark........................... ............................................................... 64

Centre Mark ................................................................................................ 64

Reception Time............... ............................................................................ 64

Multi-copy Reception................................................................................... 65

2-Sided Printing........................................................................................... 65

180 Degree Rotation Printing...................................................................... 66

Image Rotation...................................................................................... ...... 66

Combine 2 originals ....................................... ............................................. 67

Page Separation and Length Reduction (not available in some countries)

Reverse Order Printing ............................................................................... 68

Page Reduction........................................................................................... 68

TSI Print............................... ....................................................................... 68

CIL/TID Print ..................................... .......................................................... 69

When There is No Paper of the Correct Size........................................ ...... 69

Having Incoming Messages Printed on Paper From the Bypass Tray........ 72

... 67

4.Advanced Transmission Features

OVERVIEW............................................................................................... 73

Overview........................................ ............................................................. 73

SEND LATER............................................................................................ 74

CONFIDENTIAL TRANSMISSION........................................................... 76

PERSONAL CODE TRANSMISSION....................................................... 78

SENDING AN AUTO DOCUMENT...................... ............................ ..... .... 79

2-SIDED TRANSMISSION (DOUBLE-SIDED TRANSMISSION) ............ 81

BOOK FAX................................................................................................ 83

CHOOSING THE AREA TO BE SCANNED YOURSELF

(IRREGULAR SCAN AREA)................................................................. 85

SEND FIRST............................................................................................. 87

POLLING TRANSMISSION...................................................................... 88

Polling Transmission Clear Report.............................................................. 90

POLLING RECEPTION............................................................................. 91

Polling Reserve Report............................................................................... 92

Polling Result Report .................................................................................. 92

TRANSFER REQUEST............................................................................. 93

Specifying an End Receiver........................................................................ 95

TRANSMISSION OPTIONS.......................................... ..... ....................... 96

Selecting Transmission Options for a Single Transmission........................ 97

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5.Communication Information

CHECKING AND CANCELING TRANSMISSION FILES ...................... 101

Canceling a Transmission......................................................................... 101

Printing a File............................................................................................ 102

Checking and Editing a File ...................................................................... 102

PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST)....... 106

CHECKING THE TRANSMISSION RESULT (TX FILE STATUS)......... 107

CHECKING THE RECEPTION RESULT (RX FILE STATUS)............... 108

PRINTING A CONFIDENTIAL MESSAGE............................................. 109

Confidential File Report............................................................................. 110

PRINTING A FILE RECEIVED WITH MEMORY LOCK......................... 111

PRINTING THE JOURNAL..................................................................... 113

DISPLAYING THE MEMORY STATUS.................................................. 114

6.Troubleshooting

WHEN TONER RUNS OUT.................................................................... 115

ERROR MESSAGES AND THEIR MEANINGS..................................... 116

SOLVING PROBLEMS........................................................................... 117

INDICATORS.......................................................................................... 118

When the Receive File Indicator is Lit....................................................... 118

When (the Confidential File Indicator) is Lit or Blinking............................ 118

When the Facsimile Error Indicator is Lit in Red....................................... 119

WHEN AN ERROR REPORT IS PRINTED............................................ 120

WHEN POWER IS TURNED OFF OR FAILS......................................... 121

7.Facsimile User Tools

ACCESSING THE USER TOOLS........................................................... 123

Exiting User Tool mode............................................................................. 124

Registering Quick Dials ............................................................................. 125

Deleting Quick Dials .................................................................................. 127

Quick Dial Key and Function Key Label (Dial label).................................. 128

Registering Groups................................................................................... 130

Registering End Receivers for Multi-step Transfer ................................... 133

Deleting Groups........................................................................................ 136

Registering Speed Dials............................................................................ 138

Deleting Speed Dials................................................................................. 140

Storing Keystroke Programs..................................................................... 142

Deleting a Keystroke Program.................................................................. 145

Registering an Auto Document................................................................. 146

Deleting an Auto Document...................................................................... 148

vii

Page 12

Printing an Auto Document....................................................................... 150

Registering an Irregular Area.................................................................... 150

Deleting an Irregular Area......................................................................... 152

REPORTS/LISTS.................................................................................... 154

INITIAL SETUP TX ................................................................................. 156

INITIAL SETUP RX................................................................................. 158

To Set the Bypass Paper Size.................................................................. 160

ASSIGNING USER FUNCTION KEYS................................................. .. 161

Storing/Editing the Contents of a User Function Key................................ 161

Using a User Function Key ....................................................................... 162

Functions You Can Store In User Function Keys...................................... 163

KEY OPERATOR SETTINGS................................................................. 164

Personal Codes......................... ................................................................ 164

RTI/TTI...................................................................................................... 169

Memory Lock............................................................................................. 171

Counters.................................................................................................... 172

Monitor Volume......................................................................................... 173

Registering the Economy Transmission Time .......................................... 175

ID Code..................................................................................................... 176

Multistep Transfer ..................................................................................... 178

Special Senders to Treat Differently (Special RX Nos.)............................ 180

Authorized Reception................................................................................ 186

Forwarding................................................................................................ 190

ECM.......................................................................................................... 197

Transfer Report......................................................................................... 198

G3 Analog Line ......................................................................................... 200

G3 Digital Line........................................................................................... 201

G4 Digital Line........................................................................................... 203

Date/Time.................................................................................................. 205

Changing the User Parameters................................................................. 206

Summer Time............................................................................................ 213

Fax Auto Reset ......................................................................................... 213

Paper Feed Selection................................................................................ 214

RDS (Remote Diagnostic System)............................................................ 214

8.Entering Text

ENTERING AND MODIFYING TEXT...................................................... 215

Available Characters................................................................................. 215

Keys.......................................................................................................... 215

How To Enter Text.................................................................................... 216

9.Maintaining Your Machine

CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE

Connecting the Telephone Line ..................... .................. ......................... 219

Connecting the Machine to the ISDN ....................................................... 220

viii

... 219

Page 13

Selecting the Line Type............................................................................. 220

REPLACING THE STAMP CARTRIDGE............................................... 221

10.Appendix

OPTIONAL EQUIPMENT.............................................. ..... ..... .... ............ 223

Expansion Memory (32MB: DIMM)........................................................... 223

Fax Function Upgrade Unit....................................................................... 223

ISDN Unit (ISDN Option Type 270)........................................................... 224

Extra G3 Interface Unit (G3 Interface Unit Type 270)............................... 224

Duplex Unit (AD360)................................................................................. 224

PC-Fax Expander (PC-Fax Expander Type 185)...................................... 224

SPECIFICATIONS .................................................................................. 225

FUNCTION LIST..................................................................... .... ..... ..... .. 226

Advanced Transmission Features............................................................. 226

Communication Information...................................................................... 228

User Tools................................................................................................. 229

INDEX...................................................................................................... 233

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Page 15

1. Getting Started

GUIDE TO COMPONENTS

Front View

1. Document Feeder (ARDF)/Platen

Cover

Holds a document stack of up to 50 sheets which are fed automatically one at a time. Place documents face up here.

2. Exposure Glass

Place the original face down aligning its upper left corner with the reference mark at the upper left corner of the exposure glass. Close the platen cover when you set a document on the exposure glass.

3. Internal Tray

By default received fax messages are delivered here. Other trays can be selected for prints or copies.

See “Changing the Machine's Settings” in the System Settings manual.

4. Main Power Switch

Do not touch this switch. This switch should be only used by a service representative.

Page 16

Getting Started

Note

If the Operation switch is on and there

❒

is still no power, turn on the

Power

If you leave the

❒

off for more than about an hour, all files in memory are lost.

switch.

Main Power

Main

switch

5. Operation Switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the indicator goes off).⇒ P.7

Power” up” OFF OR FAILS”

, P.12

, P.121

“Auto Fax Reception Power-

“WHEN POWER IS TURNED

“Turning On The

6. Internal Tray 2 (option)

You can chose to have prints or copies delivered here.

Page 17

Rear View

GUIDE TO COMPONENTS

1. Bypass Tray

Select this tray for non-standard size paper.

See P.19 in the Copy Reference manual.

“HOW TO SET AN ORIGINAL”

2. Analog Line Connector

3. External Telephone Connector

4. Optional extra G3 Interface Unit

Connector

5. ISDN Line Connector ⇒ P.220

“Connecting the Machine to the ISDN”

Page 18

Getting Started

OPERATION PANEL

{

User Tools/Counter

Press to enter User Tools mode. These tools allow you to customize the default settings.

key

}

2. Communicating Indicator

Lights during transmission or reception.

3. Receive File Indicator

Lights to tell you a message has been received into memory.

Note that this indicator does not inform you of a Confidential reception.

4. User Function keys

Each of these can be programmed for rapid access to frequently used features.

❖

Features Programmed by Default

Key Standard With the

ISDN Unit or Extra G3 Unit options

F1 Start Manual RX F2 TEL Mode F3 Transmission

Result Display

F4 - Line Selection

← ← ←

5. Confidential File Indicator

Blinks when a Memory Lock file has been stored in memory.

Lights when a message has been received into memory with Confidential Reception. ⇒ P.109

TIAL MESSAGE”

“PRINTING A CONFIDEN-

6. Stamp key

Press this key before sending a fax to have a mark stamped on the scanned document.

7. Transmission Mode key

Press the key to toggle between Memory Transmission ( mediate Transmission (

Trans.

) modes.

Memory Trans.

) and Im-

Immediate

8. Resolution key

Press to switch between and

Super Fine

Memory required).

Standard, Detail

(optional Expansion

9. LCD display

This guides you through tasks and informs you of the machine status. Messages appear here.

10. 0 1 keys

Press to move the cursor or select functions.

Page 19

OPERATION PANEL

key

}

key

}

key

}

key

}

key

}

{

Start

11.

{

Check Modes

Press this key before pressing the key to check the settings selected for the fax about to be sent.

12.

{

Speed Dial

Press to select a Speed Dial.

13.

{

Program

This key is used in Copy operation mode.

14.

{

Clear Modes

Cancels the current settings and returns the machine to standby mode.

15.

{

Energy Saver

Hold down for more than a second to enter Energy Saver mode.

16.

{

Interrupt

Interrupts the current fax operation to start copying.

17. Quick Dial Flip Plate

Flip this plate down to access Quick Dial keys 01 through 28, flip up to access keys 29 through 56.

and

}

key

}

{

}

key

Darker

key

19.

{

Original Type

Use when sending a halftone image such

}

as a photograph or a color original.

20.

{

Lighter

{

Auto Image Density

Press this key to adjust the image density of the scanned image.

21.

{

On Hook Dial

Use to dial a number from the numeric keypad without having to lift the handset.

22.

{

Tone

Press to send tonal signals down a pulse dialing line.

23.

{

Pause/Redial

Pause: Inserts a pause when you are dialing or

storing a fax number. A pause cannot be inserted as the first digit.

Redial: Press to redial one of the last ten num-

bers.

key

}

keys and

}

18. Quick Dial keys

Use to dial numbers at a single touch or to enter letters and symbols. Also use for the Group Dial, Keystroke Program features.

24. Number keys

Use to dial fax numbers or enter the number of copies.

Page 20

Getting Started

key

}

key

}

key

25.

{

Clear/Stop

Clear: Deletes one character or digit. Stop: Interrupts the current operation (trans-

mission, scanning, copying or printing).

26.

{

Facsimile

P r e s s t o s w i t c h t o F a c s i m i l e m o d e .

27.

{

}

Start

Press to start all tasks.

Page 21

STARTING THE MACHINE

To start the machine, turn on the operation switch.

Note

❒ This machine automatically enters

Energy Saver mode or turns itself off if you do not use the machine for a while. See “08. Energy Saver Timer”, “09. Auto Off Timer” in the System Settings manual.

Power switches

This machine has two power switches: See P.1

NENTS”

❖

Operation switch

Turn on this switch to activate the machine. When the machine has warmed up, you can make copies or send faxes.

❖

Main power switch

Do not touch the Main Power switch. It should be used only by a service representative when the optional fax unit is installed.

“GUIDE TO COMPO-

B Turn on the operation switch. The

On indicator should light.

The panel display will turn on.

Note

❒ If nothing happens when you

turn on the operation switch, make sure the Main Power switch is turned on.

Turning Off The Power

Important

❒ If you leave the Main Power

switch off for more than one hour, all fax files in memory are lost. See “Turning Off The Power” below.

Turning On The Power

A Make sure that the power cord is

plugged into the wall outlet firmly and the Main Power switch is on.

A Turn off the operation switch.

The On indicator will go out.

Page 22

Getting Started

Important

❒ Before you unplug the power

cord, make sure that the display in Facsimile mode indicates that the remaining memory space is 100%.

❒ Fax files stored in memory will

be lost an hour after you turn the Main Power switch off or you unplug the power cord. ⇒ P.121

TURNED OFF OR FAILS”

“WHEN POWER IS

Page 23

SWITCHING BETWEEN COPY MODE AND FACSIMILE MODE

You can use this machine both as a fax machine and a copier. Ordinarily when you turn on the power switch, the copier screen is shown and you are ready to make copies. When you wish to use fax functions, press the the right of the operation panel.

Limitation

❒ You cannot switch modes under the following circumstances:

• While scanning in a fax

• During Immediate Transmission

• While editing the System Settings

• During Interrupt Copying

{

Facsimile

key on

}

• While using On-hook Dial

Page 24

Getting Started

READING THE DISPLAY

The display tells you the machine status and guides you through operations.

Note

❒ Functions that have been selected

are hilighted (e.g. ). Keys that you can not select are shown with a dashed outline (e.g. ).

❒ All procedures in this manual as-

sume you are in Facsimile mode. By default, when you turn the machine on it is in Copy mode. Press the

{

Facsimile

simile mode. You can have the machine start in Facsimile mode. See “Changing the Machine's Settings” i n t h e S y s t e m S e t t i n g s m a n u a l .

Reading the Display Panel and Using Keys

1. Display for the currently selected function.

2. Machine status and messages.

key change to Fac-

}

3. Press these keys to navigate menu screens and confirm or cancel selections.

4. Press to select an item from a selection. The currently selected item is hi-

lighted.

Note

Press 0 to select the item one place to the left.

❒

Press 1 to select the item one place to the right.

❒

Page 25

READING THE DISPLAY

Standby Display

While the machine is in standby mode (immediately after it is turned on or after the pressed), the following the display is shown.

❖

Memory Transmission

❖

Immediate Transmission

Note

❒ To return the machine to standby

mode, do one of the following:

• If you have set an original and are in the sending process, remove the original.

{

Clear Modes

key is

}

Note

❒ Even when the machine is sending

or receiving a fax message from/ into memory, you can still scan the next original into memory. ⇒ P.12

“Dual Access”

❖

Immediate Transmiss i on :

Display Prompts

Depending on the situation, the machine will show various prompts on the display.

❖

Instructions an d Requests

❖

Questions

• If you have not set an original and are in the sending process, press the

• If you are in User Tools mode, press the key.

{

Clear Modes

{

User Tools/Counter

key.

}

Communication Display

While the machine is communicating the status is displayed.

❖

Display during Memory Transmission or Memory Reception:

}

❖

Selections

❖

Status

Page 26

Getting Started

USEFUL FUNCTIONS

Auto Fax Reception Power-up

This machine can be set to shut down automatically if nobody has used the it for a while. In these situations, even through the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on.

Important

❒ Reception is not possible if both

the operation switch and Main Power switch are turned off.

Note

❒ By default, messages are printed as

soon as they are received (Immediate Reception). To change this, see P.206

ters”

“Changing the User Parame-

thorized people from sending fax messages and can be used to track fax machine use by giving a personal code to each user.

Note

❒ You can store up to 20 personal

codes (up to 50 with optional Fax Function Upgrade Unit installed).

❒ Register personal codes and turn

Personal Code Access on. The default setting is off. ⇒ P.164

tering Personal Codes” “Personal Code Access”

❒ Even if Restricted Access is ena-

bled, the machine can receive and print a fax message.

“Regis-

, P.167

A If Personal Code Access is turned

on, the following display appears:

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently.

Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

Personal Code Access

The machine can be set up so that nobody can use it without entering a personal code. This prevents unau-

B Enter a personal code (8 digit

number) using the number keys, and press

Note

❒ If a user enters a personal code

that is not registered, the machine returns to step A.

[#]

Page 27

USEFUL FUNCTIONS

Checking Settings (Check Modes)

Follow the steps below to view the destinations and functions selected so far.

A Press the

{

Check Modes

key.

}

B When you have finished check-

ing the settings, press the

key to return to the previ-

Modes

ous display.

}

Transmission with Image Rotation

For most purposes, set A4/LT originals in the lengthwise direction (L). If you set an A4/LT original in the sideways direction (K), the image will be sent rotated by 90°. Providing the receiver has A4/LT lengthwise paper (L), the message will be printed the same size as the original.

{

Check

Simultaneous Broadcast

The optional ISDN Unit or optional extra G3 Interface Unit is required.

The Standard Broadcast feature sends faxes one at a time to multiple destinations in the order that you specified the destination numbers.

The Simultaneous Broadcast feature, however, can send faxes two at a time to multiple destinations by transmitting simultaneously over different lines.

This results in a shorter overall transmission time.

Note

❒ This feature can use a maximum of

2 lines simultaneously.

❒ When using the optional extra G3

Interface Unit, if you set the line selection to “G3 Auto Select” beforehand, the machine will use whichever G3 line is not busy thereby increasing efficiency.

Limitation

❒ This feature is not available with

Parallel Memory Transmission or Immediate Transmission.

❒ When Image Rotation is used, all

messages are sent by normal Memory Transmission.

Page 28

Getting Started

Multi-port

When the optional ISDN Unit or optional extra G3 Interface Unit is installed, communications can take place simultaneously through two lines at once.

Option Available

Line Types

Without option

PSTN G3

Available Protocol Combinations

❒ If two fax messages are received si-

multaneously, they cannot be printed out at the same time.

❒ If two communications are in

progress, the display indicates the first communication that was initiated.

❒ You can choose to have messages

received on a specified line printed using paper from optional Internal Tray 2. See the System Settings manual for details.

Extra G3 Interface Unit

ISDN Unit

Extra G3 Interface Unit+ISDN Unit

PSTN+PSTN G3+G3

PSTN+ISDN G3+G4

G3 (IS-

DN)+G4

ISDN G3 (IS-

DN)+G4

PSTN+PSTN +ISDN

PSTN+ISDN G3+G4

G3+G3

G3+G4

G3 (IS-

DN)+G3

G3 (IS-

DN)+G4

Note

❒ A maximum of 2 communications

can take place simultaneously.

❒ You cannot perform 2 Immediate

Transmissions simultaneously.

Page 29

ACCEPTABLE TYPES OF ORIGINALS

Make sure your originals are completely dry before setting them in the machine. Originals containing wet

Acceptable Original Sizes

Where Original is Set

Exposure glass Maximum A3

Document Feeder (ARDF), single-sided document

Document Feeder (ARDF), doublesided document

Acceptable Original Size Maximum

(297×420mm), 11"×17" (279×432mm)

Fax transmission: A5 L to A3 L (up to 1,200mm long)

8"×5

/2" L to 11"×47" (DLT)

Fax transmission: A5 L to A3 L (up to 432mm long)

/2" L to 11"×17" (DLT)

8"×5

ink or correcting fluid will mark the exposure glass and resulting image will be affected.

Paper Thickness Number of Sheets

1 ----

50 sheets (80g/m

, 20lb)

40–128g/m

110kg, 11-34lb)

52–105g/m

90kg, 14–28lb)

(35–

(45–

Originals Unsuitable for the Document Feeder (ARDF)

Do not set the following types of originals in the Document Feeder (ARDF) because they may be damaged. Place them on the exposure glass instead.

• Originals of sizes other than those specified in the previous table

• Originals containing staples or clips

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with index tabs, tags, or other projecting parts

• Sticky originals, such as translucent paper

• Thin and soft originals

• Originals of inappropriate weight (see table above)

• Originals in bound form, such as books

• Transparent originals, such as OHP transparencies or translucent paper

Page 30

Getting Started

Original Sizes Difficult to Detect

The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size. ⇒ P.18

• Documents set on the exposure glass of sizes other than those listed in the table below

• Originals with index tabs, tags, or projecting parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with many characters or drawings

• Originals which partially contain solid printing

• Originals which have solid printing at their edges

The following paper sizes are automatically detected in Facsimile mode.

❖

Metric Version

“If the Machine Cannot Detect the Size of Your Original”

Paper size

Where original is placed

Exposure Glass Document Feeder (AR-

DF)

A3 L,

/2"×13"

8" (F4)

ΟΟΟΟ× ΟΟΟΟΟ

Paper Size and Scanned Area

❖

Exposure Glass

A4 K

B5 K

Page 31

ACCEPTABLE TYPES OF ORIGINALS

❖

Document Feeder (ARDF)

Limitation

❒ There may be a difference in the size of the image when it is printed at the des-

tination.

❒ If you set an original larger than DLT/A3 on the exposure glass, only the

DLT/A3 area is scanned.

Note

❒ Even if an original is correctly placed on the exposure glass or in the Docu-

ment Feeder (ARDF), a margin of 3mm around each edge of the original may not be sent.

❒ If the receiver uses paper narrower than the original, the image will be re-

duced to fit the paper width. ⇒ P.97

❒ The machine detects paper sizes in the following ways.

• When you set an original in the Document Feeder (ARDF), an original wid-

er than about 230mm is scanned as A4 size. An original narrower than about 263mm will be sent as B4 size wide or A3 size. Originals narrower than 190mm will be sent as A4 size. Originals up to 1,200mm in length can be scanned. Widths between 227 and 228mm cannot be identified correctly as widths of A4 or B4 size.

• Refer to the table below for the sizes the machine can detect when you set

an original on the exposure glass. Because the machine scans in non-standard size documents as one of the standard sizes, parts of the image may be truncated depending on the length of the document. For how to set nonstandard size documents, see ⇒ P.85

SCANNED YOURSELF (IRREGULAR SCAN AREA)”

“Auto Reduction”

“CHOOSING THE AREA TO BE

Page 32

Getting Started

Length

245mm not detect-

∼

width

245mm∼ 270mm

270mm

Maximum Scan Area

245mm 245mm

∼

270mm

not detect-ednot detect-ednot detect-

∼

270mm∼ 319mm

319mm∼ 344mm

/2"

13"

344mm

/2"

14"

Memory Transmission/Immediate Transmission

• From the Document Feeder (ARDF): 297×1,200mm (W×L)

• From the exposure glass: 297×432mm (W×L)

If the Machine Cannot Detect the Size of Your Original

If the machine cannot detect the original size, the following display is shown:

∼

If this happens, carry out the following steps.

A Press

[

Exit

]

B Remove the original and replace it on the exposure glass.

key to scan the original again.

}

Start

key again.

}

{

Start

C Press the

{

If the above display appears again, repeat step A to C.

Note

❒ If the machine still cannot detect the original size, the following display is

shown: If this happens, carry out the following steps.

• Press the 0 or 1 key to switch the scan size.

• Press the

Page 33

HOW TO SET AN ORIGINAL

In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ARDF) or on the exposure glass. Some types of originals are unsuitable for the Document Feeder (ARDF) so they must be set on the exposure glass. ⇒ P.15

“ACCEPTABLE TYPES OF ORIGINALS”

Which way you place your original depends on its size and whether you are using the Document Feeder (ARDF) or the exposure glass.

Limitation

❒ If you set A5 size documents on

the exposure glass, they will not be detected. Set A5 size documents in the ARDF.

Note

❒ When sending a fax, the image

output at the other end depends on the size and direction of paper used in the receiver's terminal. If the receiver does not use paper of the same size and direction as that of the original, the fax image may be output reduced, trimmed at the both edges, or divided into two or more sheets. When sending an important original, we recommend you to ask the receiver about the size and direction of the paper used in their terminal.

❒ When sending an original of an ir-

regular (i.e. non-standard) size or part of a large original, you can specify the scan area precisely. ⇒ P.85

“CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA)”

❒ You can scan non-standard sized

documents as standard sized documents with the Irregular Scan Area feature. When you turn on this feature, the area scanned will be in the specified range regardless of the actual document size. A blank margin will appear or the image will be truncated at the receiving end.

❒ Make sure that all ink, correcting

fluid etc., has completely dried before setting your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image.

❒ If you set an A4 size original in the

sideways direction, the machine rotates the image by 90 degrees before sending it. ⇒ P.13

sion with Image Rotation”

Reference

For how to set 2-sided documents, see P.83

“BOOK FAX”

“Transmis-

Page 34

Getting Started

How to set A4, B4, A3, LT, LG

and DLT size originals

How to set A4, A5 and B5 size

originals

A Lift the Document Feeder (ARDF)

by at least 30 degrees. Place the original face down and align its upper left corner with the reference mark at the upper left corner of the exposure glass.

1. Reference mark

2. Scale

Limitation

❒ A5 size on the exposure glass is not

detected. Set A5 size documents in the ARDF.

Setting a Single Original on the Exposure Glass

Set originals that cannot be placed in the Document Feeder (ARDF), such as a book, on the exposure glass one page at a time.

Note

❒ If you do not raise the Docu-

ment Feeder (ARDF) by at least 30 degrees, the original size will not be detected.

B Close the Document Feeder (AR-

DF).

Note

❒ When sending a bound original,

the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from rising.

Bound Original Page Order

When sending bound originals (books, magazines, etc.), you can choose to have either the left page or right page sent first.

Page 35

HOW TO SET AN ORIGINAL

Note

❒ The default setting is Send Left

Page first. ⇒ P.206

User Parameters”

“Changing the

Setting Originals in the Document Feeder (ARDF)

Use the Document Feeder (ARDF) to scan in a stack of originals in one operation. The Document Feeder (ARDF) can handle both single-sided and double-sided originals.

Limitation

❒ The maximum document length is

1,200mm.

❒ Place all the originals to be sent in

a single stack.

❒ You cannot set originals in the

Document Feeder (ARDF) one page at a time or in sheaves.

❒ Do not open the Document Feeder

(ARDF) while it is scanning the originals or your document could be jammed.

Note

❒ If you send the documents longer

than 1,200mm, select Long Document mode with the User Parameters. If a jam occurs, the document might be damaged because scanning will not stop.

❒ If an original jams, press the

key then remove the original

}

Stop

carefully.

{

Clear/

Reference

For information about the sizes and number of originals that can be placed in the Document Feeder (ARDF), see P.15

TYPES OF ORIGINALS”

“ACCEPTABLE

A Adjust the document guide to

match the size of your originals. Align the edges of your originals and stack them in the Document Feeder (ARDF) face up.

1. Limit mark

2. Document guide

Important

❒ To avoid documents being in-

correctly detected by the sensors (1 in the diagram below), do not place any foreign objects on the document feeder or cover it with your hand.

❒ If your original is bent or folded,

flatten it before you set it.

❒ Set thin originals on the exposure

glass.

Page 36

Getting Started

WHERE INCOMING MESSAGE ARE DELIVERED—OUTPUT TRAY

To change where incoming messages are delivered, adjust the Output Tray setting in the System Settings.

When the Selected Output Tray Becomes Full

If you install the optional Finisher Unit, the machine automatically detects when the selected Output Tray becomes full. When this happens, a warning will appear on the display and the message will be received using Substitute Reception.

When the Finisher Unit is Installed

You can use the optional Finisher Unit for large capacity paper delivery and sort delivery.

Limitation

❒ If you have selected the optional

Finisher Unit as the Output Tray and a copy document longer than

13.3” (340mm) is left in the Finisher Unit, incoming messages are automatically delivered to the Internal Tray.

Tray Shift

The optional Finisher Unit is Required.

When the optional Finisher Unit is selected for fax output, you can use the Tray Shift function to have the internal delivery exit move to the left or right whenever a fax or report is printed.

This is useful for separating faxes stacked in the finisher output tray, e.g. if the previous incoming fax was output to the left, the next incoming fax will be output to the right and vice-versa.

Note

❒ You can turn this feature on or off

with the User Parameters. When the machine is shipped, this feature is turned on by default. ⇒ P.206

ters”

“Changing the User Parame-

Note

❒ If you receive messages larger than

12.9” (330mm) on a regular basis, we recommend that you choose an Output Tray setting other than Internal Tray.

Page 37

2. Sending a Fax Message

OVERVIEW

Overview

The basic procedure to send a fax message is:

A Make sure the Facsimile indicator

is lit

B Set your original C Dial the number D Press the

The rest of this section describes these steps and the various features that are available in more detail.

There are two ways to send a fax message:

• Memory Transmission

• Immediate Transmission Check the indicators on the operation

panel to check which mode is currently active and press the Transmission Mode key to toggle between them.

{

Start

}

key

Page 38

Sending a Fax Message

MEMORY TRANSMISSION

In Memory Transmission mode, after you press the doesn't dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).

Memory Transmission is useful because:

• You can take your original away from the machine without having to wait too long

• While your message is being sent, other people can operate the machine

• You can send the same message to more than one place in a single operation (Broadcasting)

Important

❒ If there is a power failure (Main

Power switch is off) or the plug is

pulled out for more than 1 hour, all the files stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted files. If you turn just the operation switch off, files are not deleted. ⇒ P.121

TURNED OFF OR FAILS”

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

Note

❒ Maximum number of Memory

Transmission files: 200 (up to 1,000 files with optional Fax Function Upgrade Unit installed)

{

“WHEN POWER IS

key, the machine

}

Start

❒ Maximum number of destinations

per Memory Transmission: 256 (up to 500 destinations with optional Fax Function Upgrade Unit installed)

❒ Combined total number of desti-

nations that can be stored: 300 (up to 2,000 destinations with optional Fax Function Upgrade Unit installed)

❒ The theoretical maximum number

of destinations you can enter with the number keys is 100, but this will depend on the amount of memory currently available (1,000 destinations with optional Fax Function Upgrade Unit installed).

❒ The number of pages that you can

store in memory depends on the original images and the scan settings. You can store up to 160 standard pages (ITU-T #1 chart, Resolution: Standard, photo mode: OFF).

❒ As default, the machine will return

to the default transmission mode (Memory Transmission) after every transmission. You can change this so that the current mode is maintained. ⇒ P.206

User Parameters”

❒ The maximum total number of

documents that can be stored in memory is as follows:

• About 400 pages with only the optional Expansion Memory installed

• About 2,400 pages with both the optional Expansion Memory and Fax Function Upgrade Unit installed

“Changing the

Page 39

MEMORY TRANSMISSION

A Make sure that the Memory

Transmission indicator is lit.

If it isn't, press the

key.

}

Mode

{

Transmission

B Set the original.

Limitation

❒ You can send the first pages

from the exposure glass then the remaining pages from the Document Feeder (ARDF). After you place the last page on the exposure glass, you have 60 seconds to insert the remaining pages in the Document Feeder (ARDF).

❒ Note that you cannot set pages

on the exposure glass after you have started using the Document Feeder (ARDF).

❒ Do not open the Document

Feeder (ARDF) while it is scanning in originals.

Note

❒ Place the original you want to

store in memory on the exposure glass or the Document Feeder (ARDF). To store multiple page originals from the exposure glass, set them page by page.

❒ You can scan half the pages of

your original from the exposure glass and the remainder from the Document Feeder (ARDF). When you have finished scanning from the exposure glass, place the rest of the pages in the Document Feeder (ARDF) and press the

{

Start

key.

}

❒ The original can be placed at

any time up until you press the

key.

}

{

Start

Reference

P.19

“HOW TO SET AN ORIGI-

NAL”

C Select any scan settings you re-

quire. ⇒ P.37

“SCAN SETTINGS”

D Dial. If you wish to send the same

message to more than one destination, press er destination. Repeat this step for all destinations.

If you make a mistake, press the

key and enter the cor-

{

Clear/Stop

rect number again.

Note

❒ When specifying a destination

using a Quick Dial, Speed Dial or Group dial, the destination is added even if you did not press

[

Add

❒ When dialing with the number

keys or using Chain Dial (P.46

“Chain Dial”

line type (G3 or G4) before pressing

❒ If you do not set an original

within 30 seconds of entering a destination fax number, the transmission is cancelled.

Reference

P.43

}

]

[

Add

“DIALING”

and dial anoth-

[

]

Add

), you can select the

in step D.

]

Page 40

Sending a Fax Message

E Press the

The machine starts scanning the original.

The machine calls the destination. The name or fax number which is programmed as the RTI or CSI at the other end is shown on the display.

Reference

P.169

After transmission, the machine will return to standby mode.

{

“RTI/TTI”

Start

key.

}

D Set the next original on the ex-

posure glass within 60 seconds after the machine has finished scanning the first original.

Note

❒ Repeat steps C to D for all

pages.

E Set the last original then press

[#]

F Press the

The machine starts to call the destination.

Checking the Transmission

{

Start

key.

}

Result

• Turn the Transmission Result Report on if you want a report to be printed after every successful transmission. ⇒ P.24

TRANSMISSION”

If you leave the Transmission Result Report off, the report will not be printed after every transmission. However, should a transmission fail, a Communication Failure Report will be printed instead.

“MEMORY

Sending Originals from the Exposure Glass

A Set the first page of your origi-

nal on the exposure glass face down.

B Dial. C Press the

The machine starts scanning the original.

{

Start

key.

}

• If you turn the Transmission Result Report (Memory Transmission) off, the Error Report will be printed when the communication on fails.

• You can also check the transmission result by examining the Journal. ⇒ P.113

JOURNAL”

You can either print or scroll through the Journal on the display. ⇒ P.107

TRANSMISSION RESULT (TX FILE STATUS)”

“PRINTING THE

“CHECKING THE

Page 41

Sending a Fax Message

Immediately

To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broadcasting, Immediate Transmission will interrupt the current communication.

If there are files queued in addition to the file being currently sent, your original is not be sent until the queued files have been sent.

Automatic Redial

If a fax message could not be transmitted because the line was busy or an error occurred during transmission, redialing is done several times at certain intervals (these figures vary according to which country you are in).

If redialing fails after four redials, the machine cancels the transmission and prints the Transmission Result Report or Communication Failure Report. ⇒ P.28

(Memory Transmission)” munication Failure Report” “WHEN POWER IS TURNED OFF OR FAILS”

“Transmission Result Report

, P.29

“Com-

, P.121

MEMORY TRANSMISSION

specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. When the optional ISDN Unit or optional extra G3 Interface Unit is installed, you can broadcast simultaneously on multiple lines.

Checking the Transmission

Progress

To check which destinations the fax message has been sent to so far, print the TX file list. ⇒ P.106

LIST OF FILES IN MEMORY (PRINT TX FILE LIST)”

If Memory Runs Out While

“PRINTING A

Storing an Original

If you run out of memory while storing an original (free space reaches 0%),

“Memory full” is displayed.

Press es only.

to transmit the stored pag-

[

]

Exit

Broadcasting Sequence

If you dial several destinations for the same message (Broadcasting) the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting. For example, if you

Note

❒ By default, successfully scanned

pages are sent. If you wish to change this setting, please contact your service representative.

Page 42

Sending a Fax Message

Batch Transmission

If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your original. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce transmission time.

Fax messages for which the transmission time has been set in advance are sent by batch transmission when that time is reached.

Note

❒ By default Batch Transmission is

switched on. You can switch it on or off with the User Parameters. ⇒ P.206

ters”

“Changing the User Parame-

Memory Storage Report

This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored.

Note

❒ You can turn this report on and off.

By default it is not printed. ⇒ P.206

“Changing the User Parameters”

❒ You can choose whether to include

part of the original image on the report (part of the image is printed by default). ⇒ P.206

User Parameters”

“Changing the

Transmission Result Report (Memory Transmission)

ECM (Error Correction Mode)

This feature automatically resends data that wasn't transmitted successfully using a system that complies with international standards.

ECM requires that the destination machine has the same feature.

Note

❒ By default ECM is switched on.

You can change this with the Key Operator Settings. ⇒ P.164

OPERATOR SETTINGS”

“KEY

This report is printed when a Memory Transmission is completed so you can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed. ⇒ P.29

munication Failure Report”

Note

❒ By default this function is turned

on. You can turn it off with the User Parameters. ⇒ P.206

ing the User Parameters”

❒ You can choose whether to include

part of the original image on the report (by default, part of the image is printed).⇒ P.206

User Parameters”

“Changing the

“Com-

“Chang-

Page 43

❒ The “Page” column gives the total

number of pages. The “Not Sent” column gives the number of pages that could not be sent successfully.

Communication Failure Rep ort

MEMORY TRANSMISSION

This report is only printed if the Transmission Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.

Note

❒ You can choose whether to include

part of the original image on the report (by default, part of the image is printed). ⇒ P.206

User Parameters”

❒ The “Page” column gives the total

number of pages. The “Not Sent” column gives the number of pages that could not be sent successfully.

“Changing the

Page 44

Sending a Fax Message

CANCELING A MEMORY TRANSMISSION

Canceling the Transmission Before the Origin al is Scanned In

A Press the

Note

❒ When you set the document in

the Document Feeder (ARDF), you can cancel the transmission by just removing it.

{

Clear Modes

key.

}

Canceling a Transmission While the Original is Being Scanned In

A Press the

{

Clear/Stop

key.

}

Canceling a Transmission While the Message is Being Sent

Use this procedure to cancel a transmission after the original has been scanned in.

Limitation

❒ If transmission finishes while you

are carrying out this procedure, it will not be canceled.

Note

❒ If you cancel a message while it is

being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent and will be received at the other end.

A Press

[

Info.

]

The machine will stop storing the original and the data will not be sent.

The Information menu is shown.

B Enter the “Check/Cancel TX

Files” function number with the number keys.

Note

❒ If “Check/Cancel TX Files” is

not shown, press

]

ext

↑

[

Prev.

]

↓

[

N-

Page 45

C Press the 0 or 1 key until the file

you wish to delete is shown and press

[

Delete

]

CANCELING A MEMORY TRANSMISSION

D Press

The file is erased.

E Press

Note

❒ To delete another file, repeat

steps C and D.

F Press

[

Yes

[

Exit

[

Exit

]

Page 46

Sending a Fax Message

IMMEDIATE TRANSMISSION

With Immediate Transmission, when you press the number is dialed straight away (i.e. immediately). The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans in all pages into memory before dialing the destination.

Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal's RTI or CSI on the operation panel during transmission).

Note

❒ You cannot send the same message

to multiple destinations (Broadcasting). Use Memory Transmission for this purpose.

❒ Place the original on the exposure

glass or in the Document Feeder (ARDF). To send two or more pages from the exposure glass, set them one page at a time.

❒ You can scan some pages of your

original from the exposure glass and the remainder from the Document Feeder (ARDF). When you have finished scanning from the exposure glass, place the remainder of the pages in the Document Feeder (ARDF) and press the

{

❒ By default, the transmission mode

selected when the machine is turned on or when modes are cleared (transmission mode home setting) is Memory Transmission. You can change this with the User Parameters. ⇒ P.206

User Parameters”

key within ten seconds.

}

Start

{

key, the fax

}

Start

“Changing the

A Check that the Immediate Trans-

mission indicator is lit.

If it is not lit, press the

key.

sion Mode

}

{

Transmis-

B Set your original.

Limitation

❒ Do not open the Document

Feeder (ARDF) while it is scanning the originals. This can cause originals to jam.

Note

❒ You can set the original any

time up until you press the

key.

}

{

Start

Reference

P.19

“HOW TO SET AN ORIGI-

NAL”

C Select any scan settings you re-

quire. ⇒ P.37

“SCAN SETTINGS”

D Dial.

If you make a mistake, press the

{

Clear/Stop

rect number again.

Note

❒ If you are dialing with the

number keys or Chain Dial, you can select the type of line you want (G3 or G4). ⇒ P.46

Dial”

key and enter the cor-

}

“Chain

Page 47

IMMEDIATE TRANSMISSION

Reference

P.43

“DIALING”

P.41

“CHANGING THE LINE

TYPE”

E Press the

The machine calls the destination. While it is dialing, the number or name which is programmed as the RTI or CSI in the machine of the other party is shown on the display. When connected, the machine starts scanning the original.

{

Start

key.

}

C Press the

The machine starts scanning the original.

D Set the next original on the ex-

posure glass within 10 seconds after the machine has finished scanning the first original.

Note

❒ Repeat steps C to D for all

originals.

E Set the last original then press

[#]

F Press the

The machine starts to call the destination.

If the Connection Could Not Be

{

Start

key.

}

key.

}

Made

The following display appears if the fax could not be sent:

Reference

P.169

“RTI/TTI”

After transmission the machine will return to standby mode.

Sending Originals from the Exposure Glass

A Set the first page face down on

the exposure glass.

B Dial.

Do one of the following:

• Press

This feature automatically sends data that wasn't transmitted successfully again using a technique called ECM, an internationally recognized protocol (requires that the destination machine has the same feature).

[

Cancel

[

Memory TX

chine scan in the document and then automatically redial the number.

ECM (Error Correction Mode)

and try again.

]

to have the ma-

]

Page 48

Sending a Fax Message

Note

❒ By default, ECM is on. You can

turn it off. ⇒ P.197

“ECM”

Transmission Result Repor t (Immediate Transmission)

If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is printed instead.

Note

❒ You can switch this report on or off

using the User Parameters. ⇒ P.206

ters”

❒ If the page was sent successfully,

the Page column gives the total number of pages that were sent successfully. The Not Sent column gives the number of pages that could not be sent successfully.

“Changing the User Parame-

❒ On-hook Dial does not work with

ISDN lines.

❒ This feature is not available for the

optional extra G3 Interface Unit.

Reference

P.173

“Monitor Volume”

A Set your original and select any

scan settings you require.

Reference

P.19

“HOW TO SET AN ORIGI-

NAL”

P.37

“SCAN SETTINGS”

B Press the

You will hear a low tone from the internal speaker. If you wish to cancel this operation, press the

Hook Dial

{

On Hook Dial

key again.

}

key.

}

{

On-hook Dial

This is just like using the external telephone, except you do not have to pick up the external telephone before dialing. Just press the key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.

Limitation

❒ This feature is not available in

some countries.

{

On Hook Dial

}

C Dial.

The machine immediately dials the destination. If you make a mistake, press the

key and return to step B.

}

Modes

{

On Hook Dial

}

{

Clear

Page 49

IMMEDIATE TRANSMISSION

D When the line is connected and

you hear a high-pitched tone, press the

• If you hear a voice, pick up the external telephone before you press the the destination that you want to send a fax message (ask them to switch to Facsimile mode).

• After transmission the machine will return to standby mode.

{

Manual Dial

The external telephone is required.

Start

{

key.

}

key and notify

}

Start

A Set your original and select any

scan settings you require.

Reference

P.19

“HOW TO SET AN ORIGI-

NAL”

P.37

“SCAN SETTINGS”

B Pick up the external telephone.

You will hear a tone.

C Dial.

If you make a mistake, replace the external telephone and try again from step B.

D When the line is connected and

you hear a high-pitched tone, press the fax message.

{

key to send your

}

Start

Pick up the handset of the external telephone and dial. When the line is connected and you hear a highpitched tone, press the send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone.

Limitation

❒ Manual Dial does not work with

ISDN lines.

❒ This feature is not available for the

optional extra G3 Interface Unit.

❒ The result of the transmission with

manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).

{

Start

key to

}

E Replace the handset of the exter-

nal telephone.

After transmission the machine will return to standby mode.

Page 50

Sending a Fax Message

CANCELING AN IMMEDIATE TRANSMISSION

Canceling a Transmission Before You Have Pressed Start

Use this procedure to cancel a transmission before you have pressed the

key.

}

{

Start

A Press the

Note

❒ When you have already set the

original, you can also cancel an Immediate Transmission by removing the original from the machine.

{

Clear Modes

key.

}

Canceling a Transmission

Note

❒ If the transmission finishes

while you are carrying out this procedure, it will not be canceled.

After You Have Pressed the Start Key

A Press the

move the original.

{

Clear/Stop

key then re-

}

Page 51

SCAN SETTINGS

You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

❖

Resolution:

Standard, Detail, Super Fine (option)

❖

Image density:

Auto Image Density, Manual Image Density (7 levels)

❖

Original type:

Text, Text·Photo, Photo

Resolution

Images and text are scanned into the machine by converting them to sequences of dots. The frequency of dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Super Fine) have high quality but transmission takes longer. Conversely, low resolution (Stand- ard) scanning results in less quality but your original is sent more quickly. Choose the setting that matches your needs based upon this trade off between speed and image clarity.

❖

Standard (8×3.85lines/mm, 200×100dpi)

Select for originals containing normal sized characters.

❖

Detail (8×7.7lines/mm, 200×200dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

❖

Super Fine (optional Expansion Memory required: 16×15.4lines/mm, 400×400dpi)

Select for originals with very fine details or when you require the best possible image clarity. This resolution is eight times as fine as Standard.

Limitation

❒ If the other party's machine does

not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported.

❒ Sending with Super Fine resolu-

tion requires that your machine has the optional Expansion Memory and the other party's machine has the capability to receive fax messages at Super Fine resolution.

❒ Note that even if the option is in-

stalled on your machine, transmission and reception may take place using Detail resolution if the other party's machine does not support this feature.

Note

❒ When the machine is turned on or

modes are cleared, the resolution is set to Standard by default. You can change this with the User Parameters. ⇒ P.206

Parameters”

❒ By default, the resolution returns

to the home setting after every transmission. You change this with the User Parameters. ⇒ P.206

“Changing the User Parameters”

“Changing the User

Page 52

Sending a Fax Message

A Press the

switch between resolutions. The indicators above the key show the current selection.

{

Resolution

key to

}

Original Type

If your original contains photographs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity.

❖

Text

Text is selected when the Photo and Text·Photo indicators are not lit. Select Text to send an original containing a high-contrast blackand-white image. Use this setting even if your original contains text and photographs if you only want to send clearer text.

Note

❒ If you select Text·Photo or Photo,

the transmission will take longer than when Text is selected.

❒ If you send a fax message with

Text·Photo or Photo and the back- ground of the received image is dirty, reduce the density setting and re-send the fax.

❒ When the machine is turned on or

modes are cleared, the Original Type is set to Text. You can change this with the Initial Setup TX settings. ⇒ P.156

TX”

❒ By default, the machine returns to

the Original Type home setting after every transmission. You can change this with the User Parameters. ⇒ P.206

Parameters”

A Press the

peatedly until the indicator matching the type you require is lit.

“INITIAL SETUP

“Changing the User

{

Original Type

}

key re-

❖

Text·Photo

Text·Photo is selected when the Text·Photo indicator is lit. Select Text·Photo to send an original con-

taining both a high-contrast blackand-white image, such as text, and a halftone image such as a photograph.

❖

Photo

Photo is selected when the Photo indicator is lit. Select Photo to send an original containing a halftone image such as a photograph or a color original.

Limitation

❒ If you select Text·Photo or Photo,

the Resolution is automatically set to Detail. Even if you select Stand- ard again, the image density will

not return to Standard.

When both indicators are not lit, the Original Type is Text.

Image Density (Contrast )

The text and diagrams in your original should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density.

By default, this machine will automatically select a density setting appropriate to the original (Auto Image Density). If you wish to set the density yourself, use Manual Image Density.

Page 53

SCAN SETTINGS

Auto Image Density

The machine automatically selects an image density which is the most appropriate for the original.

By default, Auto Image Density is selected when the machine is turned on or modes are cleared. You can change this with the User Parameters. ⇒ P.206

“Changing the User Parameters”

A If the Auto Image Density indica-

tor is not lit, press the l key to turn it on.

Manual Image Density

Use the Image Density keys to vary the image density within 7 levels.

A Make sure that the Auto Image

Density indicator is not lit. If it is lit press the l key to turn it off.

Mixing Scan Settings in a Multiple Page Original

When sending an original consisting of several pages, you can select different Image Density, Resolution and Original Type settings for each page.

Set your original, select the scan settings for the first page, dial and press the

{

ly. Then follow one of the following two procedures.

When Setting Originals on the Exposure Glass

While the machine is bleeping, you have about 60 seconds (10 for Immediate Transmission) to select density, resolution and original type. The remaining time is shown on the display.

key as you would normal-

}

Start

A Check which pages you wish to

scan in with different settings.

B Remove the previous page and set

the next page.

B Press the i or j key to change

the density. The indicators above the keys show the level.

C Select the Image Density, Resolu-

tion and Original Type.

Note

❒ Adjust settings for each page

before you press the

{

Start

key.

}

Page 54

Sending a Fax Message

When Setting Originals in t he Doc ument Feeder (ARDF)

A Check which pages you wish to

scan in with different settings.

B Select the Image Density, Resolu-

tion and Original Type before the next page is scanned.

Page 55

CHANGING THE LINE TYPE

The optional ISDN Unit or optional extra G3 Interface Unit is required.

When the optional ISDN Unit and optional extra G3 Interface Unit are installed, you can connect to up to a maximum of 3 lines.

This machine comes with a single Analog (PSTN) line connection for G3 communication as standard.

Press the type.

Note

❒ When you install the optional

ISDN Unit, you can select G3 or G4 as the home position. ⇒ P.206

“Changing the User Parameters”

❒ When you install the optional extra

G3 Interface Unit, you can select the line type home position. ⇒ P.206

ters”

❒ When sending a fax, you can select

the line type if dialing with the number keys or Chain Dial.

key to change the line

{

}

“Changing the User Parame-

Note

❒ When the

selected.

❒ G3 is selected after power up or

when the machine is reset.

❒ Whether the PSTN or ISDN line

is used depends on the settings explained later in this section.

Limitation

❒ If you select G4 mode, JBIG

compression is not available.

key is lit, G4 is

}

{

When the optional extra G3 Interface Unit is installed

A Press the

key.

}

{

When only the optional ISDN Unit is installed

A Press the

tween G3 and G4.

key to switch be-

}

{

B Press the 0 or 1 key to select the

line from the options displayed.

When both the optional extra G3 Interface Unit and optional ISDN Unit are installed, the following display is shown:

Page 56

Sending a Fax Message

Note

❒ If you choose “G3 Auto Select”,

the currently free G3 line is used resulting in increased efficiency.

❒ If you choose “G3-2 Dir.”, the

extra G3 line is used.

C Press

Which line is used for G3

[

]

transmissions?

ISDN lines can be used for G3 communication as well as G4 communications, however, this machine is set by default to use the ISDN line for G3 transmissions.

Auto Identification

This feature used when G4 is selected. The machine first tries a G4 communication and if it cannot connect because the receiver is not a G4 terminal, it automatically switches to G3 and redials.

Note

❒ If the G3 line at the destination is

connected to the ISDN via a TA (Terminal Adapter) or a PBX, since the called number is on ISDN, it is regarded as G4 and the Auto Identification feature may not automatically switch this machine to G3.

Limitation

❒ The optional extra G3 Interface

Unit does not support ISDN.

Note

❒ When you use G3 with ISDN, you

can set the subaddress.

❒ If you wish to use the Analog

(PSTN) line for G3 transmissions, please contact your service representative.

Page 57

DIALING

There are three main ways to dial a number:

❖

Number ke ys:

Enter numbers directly using the key pad on the right side of the operation panel.

❖

Quick Dials:

When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.

❖

Speed Dials:

If you store a number in a Speed Dial, when you want to dial it just press the

key followed by a 2 or 3 digit code. Like Quick Dials, you can

{

Speed Dial

store a name along with the number.

This section covers these features and others in more detail.

}

DIALING

Page 58

Sending a Fax Message

Number Keys

Enter numbers directly using the key pad on the right side of the operation panel.

Note

❒ Maximum length of a fax number:

254 digits.

❒ You can insert pauses and tones in

a fax number. ⇒ P.45

“Tone”

❒ If the optional ISDN Unit is in-

stalled, you may need to enter a subaddress. ⇒ P.46

“Pause”

“Subaddress”

, P.45

A Set your original and select any

scan settings you require.

Reference

P.19

“HOW TO SET AN ORIGI-

NAL”

P.37

“SCAN SETTINGS”

B Enter the fax number with the

number keys.

Note

❒ If you make a mistake, press the

key to erase the

{

Clear/Stop

wrong digits and try again.

❒ If you wish to send this message

to more than one destination, press destination.

❒ If the optional ISDN Unit is in-

stalled, select G3 or G4 before you go to the next step. ⇒ P.41

“CHANGING THE LINE TYPE”

C Press the

Restrictions When Dialing with

}

, then enter the next

[

]

Add

key.

}

{

Start

the number Keys

Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing original data). Therefore, you cannot program more than 100 numbers with the number keys for the following:

The digits appear on the display as you enter them.

• Destinations specified in a Memory Transmission (including Confidential Transmission and Polling Reception)

• Transfer Stations and End Receivers specified in a Transfer Request

• Destinations and Transfer Stations specified in a Group

For example, when 90 destinations are registered in a Group with the number keys, only 10 destinations can be dialed for Memory Transmission from the number keys.

Page 59

Number Keys

Note

❒ When this machine is requested to

transfer a call (i.e. becomes a Transfer Station), 2 fax numbers are automatically stored. Therefore, the number of destinations that can be dialed from the number keys decreases by two whenever this machine is requested to transfer a call.

❒ When a total of 100 fax numbers is

stored, only Immediate Transmission is allowed.

❒ If a memory file is awaiting trans-

mission and the

and you cannot enter with number keys”

played when dialing with the number keys, you cannot dial any more numbers. That is because the fax numbers have been dialed with the number keys for some of the files awaiting transmission. When these files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed.

❒ The display shows the percentage

of free memory space for storing originals. Since fax numbers are stored in separate memory, dialing fax numbers with the number keys does not change the percentage on the display.

“Memory is full

message is dis-

Pause

Press the aling or storing a number to insert about a two-second pause.

Limitation

❒ You cannot insert a pause before

the first digit of a fax number.

Note

❒ A pause is shown as a “-” on the

display.

❒ You can insert a pause in numbers

stored in Quick Dials and Speed Dials.

{

Pause/Redial

key when di-

}

Tone

This feature allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the key, the machine dials the number using tonal signals.

{

Tone

}

Page 60

Sending a Fax Message

Limitation

❒ You cannot place a tone before the

first digit of a fax number.

❒ Some services may not be available

when using the

Note

❒ A tone is shown as a “•” on the dis-

play.

Sending Tonal Signals by ISDN

(optional ISDN Unit Required)

You can still send tone signals to a G3 user even if the machine is only connected to an ISDN line.

Note

❒ This feature can only be used for

Memory or Immediate Transmission. You cannot dial through ISDN using On-hook Dial or Manual Dial.

{

Tone

key.

}

Note

❒ You need to program a User Func-

tion key with the Subaddress function. ⇒ P.161

FUNCTION KEYS”

❒ You can program a subaddress in a

Quick Dial or Speed Dial.

“ASSIGNING USER

A Set your original and select any

scan settings you require.

B Select either G4 or G3 (ISDN).

Note

❒ When the optional ISDN Unit is

installed, the line used for G3 is set to ISDN.

C Dial the fax number with the

number keys.

D Press the User Function key

(

{

}-{F3}

dress function has been registered.

) in which the subad-

Subaddress

The optional ISDN Unit is required.

ISDN allows two or more terminals (such as a fax machine and digital telephone) to be connected to a single line. These terminals are identified by their subaddress numbers. If the terminals connected to the line at a destination are assigned subaddresses, dialing a subaddress allows you to direct your fax message to a particular terminal at the destination.

Limitation

❒ Subaddresses can only be used

with ISDN.

“/” will appear on the display.

E Enter the destination subaddress

with the number keys.

F Press the

{

Chain Dial

This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.

Start

key.

}

Page 61

Number Keys

Limitation

❒ Maximum length of telephone or

fax number: 254 digits

Note

❒ For Memory Transmission and Im-

mediate Transmission, insert a pause between numbers. For Onhook Dial and Manual Dial, no pause is needed.

(Example) 01133-1-555333

Assume that 01133 is stored in Quick Dial 01 and that 1 is stored in Speed Dial 01.

A Place the original and select any

scan settings you require.

B Press the Quick Dial key C Press the D Press the

and the optional Fax Function Upgrade Unit is installed, three digits are reeded to specify a Speed Dial).

{

Pause/Redial

{

Speed Dial

using the number keys (if

}

{

key.

}

key and

}

{

{0}

Note

❒ To check the contents of the Quick

dial, print the list. ⇒ P.154

PORTS/LISTS”

❒ If a Quick Dial key is currently

used for another function, e.g. a Group Dial, you cannot store a number in it.

❒ Flip the Quick Dial plate over to

access Quick Dial keys 01-28 or 29-

56.

❒ You can have the label stored with

a Quick Dial printed on the first page received at the other end. ⇒ P.96

“Label Insertion”

Reference

P.43

“DIALING”

“RE-

A Set your original and select any

scan settings you require. ⇒ P.37

“SCAN SETTINGS”

B Press the Quick Dial key in which

the destination's number is programmed.

E Enter

with the number keys.

F Press the

}, {5}, {5}, {3}, {3} {3}

{

key.

}

{

Start

Quick Dials

When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key.

Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.

If the destination's name has been stored, the name is shown on the display. If it is not, the fax number is shown.

Page 62

Sending a Fax Message

Note

❒ If you make a mistake, press the

key and try again.

{

Start

}

key.

}

and dial an-

]

[

Add

{

Clear/Stop

❒ If you wish to dial another des-

tination, press other fax number.

C Press the

Speed Dials

If you store a number in a Speed Dial, when you want to dial it, just press the

{

Speed Dial

3 digit code. ⇒ P.138

Speed Dials”

Note

❒ To check the contents of registered

Speed Dials, print the Speed Dial list.

❒ As standard, you can use codes 00-

99 for Speed Dials. If the optional Fax Function Upgrade Unit is installed, codes 000 to 999 become available.

❒ If a search letter is registered with

a Speed Dial, you can find this number quickly using the Telephone Directory feature. ⇒ P.48

“Telephone Directory”

❒ You can have the label stored with

a Speed Dial printed on the first page received at the other end. ⇒ P.96

“Label Insertion”

key followed by a 2 or

}

“Registering

B Press the

{

Speed Dial

key.

}

C Enter the two digit code (00 to 99)

or three digit code (000 to 999) for the destination with the number keys.

If the destination's name has been programmed, the name is shown on the display. Otherwise, the fax number is shown.

Note

❒ If you make a mistake, press the

key and try again.

{

Clear/Stop

❒ If you wish to dial another des-

tination, press other fax number.

}

and dial an-

]

[

Add

A Place your original and select any

scan settings you require. ⇒ P.37

“SCAN SETTINGS”

D Press the

{

Start

key.

}

Telephone Directory

This feature lets you find a stored Speed Dial quickly by just entering a single letter, e.g., the first letter of the name stored for that number.

Page 63

Number Keys

Preparation

To use the Telephone Directory feature, you need to register a search letter when you program Speed Dials. ⇒ P.138

Speed Dials”

Limitation

❒ Speed Dial codes cannot be

searched for by symbol or number.

❒ Names enclosed within brackets

are not searched for.

Note

❒ If you store the Telephone Directo-

ry function in a User Function key beforehand, you can bring up the Telephone Directory screen with a single key press. ⇒ P.161

SIGNING USER FUNCTION KEYS”

“Registering

“AS-

A Set your original and select any

scan settings you require.

D Enter the search letter by pressing

one of the Quick Dial keys (A to Z).

The names or fax numbers registered in Speed Dials are shown in numerical order on the display.

B Press the

C Press

[

Tel.Dir.

{

Speed Dial

]

key.

}

E Press the 0 or 1 key to select the

destination then press

Note

❒ If the list does not contain the

desired destination, press

↑

[

Prev.

❒ If you make a mistake, press the

{

Clear/Stop

❒ If you wish to dial another des-

tination, press other fax number.

F Press the

↓

]

[

key to try again.

}

{

Start

[

key.

}

]

Add

]

[

]

and dial an-

Page 64

Sending a Fax Message

Groups

If you frequently send the same message to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example, “Branch Offices”) which will be displayed before you press the key.

Preparation

You need to program the Groups. ⇒ P.130

Limitation

❒ A Quick Dial programmed with a

Group cannot be used for other functions.

❒ Groups can only be used for Mem-

ory Transmission; they cannot be used for Immediate Transmission.

“Registering Groups”

{

Start

❒ Groups can contain Transfer Sta-

tion codes, but note that these Groups cannot be used for normal transmission because the Transfer Station codes are not dialable numbers. ⇒ P.178

“Multistep Transfer”

A Set your original and select any

scan settings you require.

B Specify the Group in one of the

}

following ways:

• Press the Quick Dial key in

which the Group is programmed.

❒ If you do not assign Groups to a

Quick Dial key, you need to have stored the Group function in a User Function key beforehand in order to access them.

Note

❒ Groups are only available with

Memory Transmission.

❒ To check the contents of the

Groups, print the list.

❒ You can program up to 9 Groups . ❒ You can store up to 256 destina-

tions in a Group (up to 500 destinations with optional Fax Function Upgrade Unit installed). If a Quick Dial or Speed Dial is registered in two Groups, it takes up the space of one destination. If the total number of dials exceeds 256 (up to 500 destinations with optional Fax Function Upgrade Unit installed), you cannot specify anymore.

• Press the User Function key

{

}—{F4}

function, then enter the Group number with the number keys.

Note

❒ To see which Groups have

been programmed, press

[

GpD List

User Function ( key. ⇒ P.161

USER FUNCTION KEYS”

The Group number is shown on the display. If the Group Name is programmed, the name is also shown on the display.

assigned the Group

after you press the

]

}—{F4}

{

“ASSIGNING

)

Page 65

Number Keys

Note

❒ If you make a mistake, press the

key and start again.

{

Start

}

key.

}

and dial an-

]

[

Add

{

Clear/Stop

❒ If you wish to dial another des-

tination, press other fax number.

C Press the

Redial

The machine memorizes the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed to recently, the Redial feature saves you finding and entering the number again.

A Press the

{

Pause/Redial

key.

}

• Quick Dials

• Speed Dials

• Group Dials

• Destinations dialed by a Program

• Destinations dialed as End Receivers for Transfer Request

• Forwarding terminal of the substitute reception

• Destination of Memory File Transfer

• Destinations dialed using the external telephone keypad

• Destinations dialed by Redial (regarded as already memorized)

• Any destinations after the first number if multiple destinations were dialed

B A list of previously dialed num-

bers will flash up. If you cannot see the number you need use the

↑

[

through them. Then enter the code for the number you wish to redial e.g., “01”.

❒ The following kinds of destina-

and

]

Prev.

Limitation

tions are not memorized:

↓

[

keys to scroll

]

❒ Do not dial any digits before

you press the key. If you press the

key after entering digits us-

}

dial

ing the number keys, a pause will be entered instead.

Note

❒ If the receiver uses a fax ma-

chine of the same manufacturer that is capable of registering the RTI, that name may be shown on the display instead of the fax number.

{

Pause/Redial

{

Pause/Re-

}

Page 66

Sending a Fax Message

TRANSMISSION FEATURES

❒ By default, Stamp is turned off. If

Stamp

ARDF is required.

When sending a fax message using the Document Feeder (ARDF), the machine can stamp a circle mark at the bottom of the original. Double sided documents are stamped on the bottom of the front page and top of the rear page. This indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.

you use this feature often, you can adjust the User Parameters so that the home setting is on. In this case, Stamp can easily be turned off for any single transmission by pressing the

“Changing the User Parameters”

A Press the

The Stamp indicator will light. Pressing the will turn it off.

{

Stamp

{

Stamp

key. ⇒ P.206

}

key.

}

{

Stamp

key again

}

Limitation

❒ Stamp only works when scanning

from the Document Feeder (ARDF).

❒ You cannot turn the Stamp feature

on or off while a document is being scanned.

❒ Do not open the document feeder

(ARDF) while scanning the document. Document jam should occur.

Note

❒ When the stamp starts getting

lighter, replace the cartridge. ⇒ P.221

CARTRIDGE”

“REPLACING THE STAMP

ID Transmission (Closed Network)

This feature allows you to restrict transmission of messages only to machines of the same make, and only to those machines that have the same Polling ID. The transmission options let you switch ID transmission on and off for each separate transmission.

Note

❒ The default setting is off. Turn this

feature on with the User Parameters. ⇒ P.206

Parameters”

“Changing the User

F Code (SUB)

Normally you can only use Confidential Transmission to send to fax machines of the same make that have the Confidential Reception feature. However, if the other machine supports a similar feature called “F Code”, you can send fax messages to the other party using this method instead.

Page 67

TRANSMISSION FEATURES

Preparation

You need to assign the F Code feature to a User Function key beforehand. ⇒ P.161

FUNCTION KEYS”

You can only use this feature with G3 communications.

You cannot use Chain Dial with this feature.

You cannot select this function when carrying out standard Confidential Transmission

Note

❒ The ID can be up to 20 digits long

and consist of digits, spaces, * and # .

❒ Make sure the ID matches the

specification of the fax you are sending to.

❒ You can store IDs in Quick Dials,

Speed Dials, Groups and Programs.

❒ Messages you send using this fea-

ture are marked “SUB” on all reports.

“ASSIGNING USER

A Set your document and make any

changes to the scan settings if necessary.

D Enter the function number for

SUB(S) on the number keys.

E Enter the SUB code with the

number keys.

F Press the

Note

❒ If you use Immediate Transmis-

sion and the destination fax machine does not support the F Code feature, a message will appear on the display to inform you of this. In this case, press

[

{

to cancel the transmission.

]

F Code (SID)

Start

key.

}

B Dial the destination fax number

using the number keys.

C Press the User Function key as-

signed with the F Code feature.

There are times when you may wish to use a “SID” (Sender ID) when sending confidential faxes with the F Code “SUB” feature.

Limitation

❒ You can enter a SID up to 20 digits

long.

Note

❒ Messages you send using this fea-

ture are marked “SID” on all reports. ⇒ P.154

“REPORTS/LISTS”

Page 68

Sending a Fax Message

JBIG Transmission

The optional Fax Function Upgrade Unit is required.

If you use JBIG (Joint Bi-level Image Experts Group) compression you can send photographic originals faster than the other compression method.

Limitation

❒ This feature is not available in G4. ❒ If ECM is turned off, JBIG Trans-

mission is not available.

❒ This feature requires that the other

party's fax machine has both the JBIG function and ECM function (G3 communication only).

Note

❒ When the optional extra G3 Inter-

face Unit is installed, JBIG transmission from the optional extra G3 Interface Unit (G3-2) is available as standard.

Page 69

3. Receiving a Fax Message

IMMEDIATE RECEPTION

Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

Receiver (your machine)

Sender

ND1X00E2

Display During Reception

The sender's RTI or CSI appears on the first line.

Reception will not take place if there is not enough free memory left. If free memory reaches 0% during Immediate Reception, any further reception becomes impossible and the current communication is terminated.

Reception Resolution

This machine supports Standard, De- tail, Fine (optional Expansion Memo-

ry required) and Super Fine (optional Expansion Memory required) resolutions for reception. If you do not have the optional Expansion Memory, faxes sent at Fine or Super Fine resolution will be printed on your machine at Detail resolution. This may result in a slightly different from the sender's intention.

Page 70

Receiving a Fax Message

MEMORY RECEPTION

The machine waits until all pages of the message have been received into memory before printing the message.

Receiver (your machine)

Sender

ND1X00E3

This method is used with the following features:

• Combine 2 originals ⇒ P.67

bine 2 originals”

• Multi-copy when set to multiple

copies ⇒ P.65

tion”

• Reverse Order Printing ⇒ P.68

“Reverse Order Printing”

• Substitute Reception ⇒ P.57

stitute Reception”

• 2-sided Printing (optional Duplex

Unit required) ⇒ P.65

Printing”

“Multi-copy Recep-

“Com-

“Sub-

“2-Sided

Limitation

❒ The machine may not be able to re-

ceive fax messages when the free memory space is low.

Note

❒ If the memory free space reaches

0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.

Important

❒ All the messages stored in memory

are deleted if the power is switched off for about more than one hour.

❒ The machine may not be able to re-

ceive large numbers of messages or messages with a high data content. In such cases, we recommend you switch the above features off or add a memory card.

Page 71

Substitute Reception

If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• A cover is open

• A fax is received during a copy or print run

Limitation

❒ Reception may not take place if

there is not enough free memory left.

Note

❒ The Receive File indicator lights to

let you know when message(s) have been received using Substitute Reception.

❒ If free memory reaches 0% during

Substitute Reception, any further reception becomes impossible and the current communication is terminated.

Screening Out Messages from Anonymous Senders

ry, the machine can be programmed to only use Substitute Reception under the following conditions.

Four settings are available:

• “When RTI or CSI is received”

• “Free”

• “disable”

• “Polling ID”

Note

❒ The default setting is “When RTI

or CSI is received”, i.e. only store messages when the RTI/CSI is present. You can change this with the User Parameters. ⇒ P.206

“Changing the User Parameters”

❒ Even if the sender does not have an

RTI or CSI, the machine will still receive messages using Substitute Reception if:

• Paper becomes jammed while the power switch is on

• For some reason printing is not possible e.g., copy job is in progress

When RTI or CSI is Received

The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI. If the power is switched off for more than an hour, all the messages received into memory are deleted. In such a case, the Power Failure Report or the Journal can be used to identify which messages are lost so you can ask the senders to transmit them again.

To help you screen out unwanted messages that may fill up machine memo-

Page 72

Receiving a Fax Message

Important

❒ If a sender has not programmed

their RTI or CSI, the machine may reject an important fax message. We recommend that you ask important senders to register an RTI or CSI in advance.

Free

The machine switches to Substitute Reception regardless of whether or not the sender has programmed their RTI or CSI.

Polling ID

The machine switches to Substitute Reception only when you have received a message with the same Polling ID of your machine.

Page 73

SELECTING THE RECEPTION MODE

There are two ways you can set up your machine to handle incoming calls:

• Facsimile mode

• Telephone mode (external Telephone required)

The default setting is Facsimile mode. You can change this with the Initial Setup RX settings.⇒ P.158

SETUP RX”

Limitation

❒ When the optional extra G3 Inter-

face Unit is installed, the reception mode is automatically set to facsimile mode and cannot be changed.

“INITIAL

Receiving a Fax in Telephone

Mode

This feature needs a User Function key programmed as Start Manual RX. By default, signed this function. ⇒ P.161

SIGNING USER FUNCTION KEYS”

A When the machine rings, pick up

the handset.

B If you hear beeps, press the User

Function key ( has been programmed as the Start Manual RX key.

C Replace the handset. The machine

will start receiving.

key is already as-

}

{

}–{F4}

“AS-

) which

Facsimile Mode (Auto Reception Mode)

When a telephone call comes in, the machine receives it automatically as a fax message. Use this setting for a dedicated fax line.

Telephone Mode

When a call comes in, you have to pick up the handset or external telephone and decide whether the call is a fax message yourself. If you hear a voice, continue your conversation as you would using a normal telephone. If you hear high pitched beeps, instruct the machine to receive the fax by following the procedure below.

Use this setting if you wish to share the line between the fax machine and a telephone.

Changing from Facsimile

Mode to Telephone Mode

This function also requires the use of a User Function key. By default, key is assigned as the

To change the reception mode, press the User Function key which has been programmed as the Telephone Mode key. ⇒ P.161

FUNCTION KEYS”

{

TEL Mode

“ASSIGNING USER

{

key.

}

Page 74

Receiving a Fax Message

RECEPTION FUNCTIONS

Transfer Station

Transfer Stations allow you to expand the standard features of your fax machine to set up complex networks. Transfer Stations must be machines of the same make.

The diagram below may make the concept clearer.

Requesting party

The following terminology is used in this section.

❖

Requesting Party

The machine where the message originates from, i.e. the machine making a Transfer Request.

❖

Transfer Station

The machine that forwards the incoming message to another destination, i.e. the machine that receives the Transfer Request. In this section this refers to your machine.

❖

End Receiver

The final destination of the message, i.e. the machine that the Transfer Station sends to. End Receivers must be programmed into Quick Dials, Speed Dials or Groups in the Transfer Station (this machine).

Transfer station

Transfer result report

End Receiver

ND1X00E4

Limitation

❒ Polling ID's of the Requesting Par-

ty and Transfer Station must be identical for this feature to work.

❒ If the Transfer Report setting is not

programmed at the Transfer Station, reception will not take place.

❒ This machine will not receive a

Transfer Request unless it has enough free memory to store two or more destinations dialed from the number keys.

❒ If the Requesting Party specifies a

Group for the End Receivers and the total number of End Receivers exceeds 300, (500 with optional Fax Feature Expander installed) the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party.

Reference

P.93

“TRANSFER REQUEST”

Multistep Transfer

The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations. By programming the end receivers in a Transfer Station Group, you can enable this machine to transfer messages onto other Transfer Stations.

For more information, contact your service representative.

This feature can only be used if the machines are made by the same maker.

Reference

P.178

“Multistep Transfer”

Page 75

Sending the Transfer Result

Report

This machine compares the own fax number of the Requesting Party with the Requesting Party's number programmed in a Quick Dial or Speed Dial, and if the lower five digits of the two numbers match, it sends the Transfer Result report to the Requesting Party.

For example:

• Requesting Party's own dial number:

001813-11112222

• Transfer Station's Quick Dial:

RECEPTION FUNCTIONS

Note

❒ By default, a portion of the original

image is printed on this report. You can turn this off with the User Parameters. ⇒ P.206

User Parameters”

“Changing the

ID Reception (Cl osed Network)

If you wish to limit reception of messages to those from machines of the same make and with the same Polling ID, contact your service representative to turn this feature on.

F Code (SEP)

03-11112222

Transfer Result Report

This reports whether transmission to the End Receivers was successful or not.

Preparation

LINE TYPE”

When the Transfer Station has transferred the message to all End Receivers, it sends the Transfer Result Report back to the Requesting Party. The machine prints the report if it cannot be sent back to the Requesting Party. You must program the fax number of the requesting party in a Quick Dial or Speed Dial in the Transfer Station. ⇒ P.125

Dials”

, P.138

“CHANGING THE

“Registering Quick

“Registering Speed Dials”

Normally you can only use Polling Reception to receive faxes from machines that have the Polling Reception feature of the same make. However, if the other machine of another make supports a polling reception, you can receive fax messages from the other party using this method instead.

Preparation

You need to assign the F Code feature to a User Function key beforehand. ⇒ P.161

Contents of a User Function Key”

Limitation

❒ You can only use this feature with

a G3 line (not with G4).

❒ You cannot use Chain Dial with

this feature.

Note

❒ The ID can be up to 20 digits long

and consist of digits.

❒ Make sure the ID matches the

specification of the fax you are sending to.

“Storing/Editing the

Page 76

Receiving a Fax Message

❒ You can store IDs in Quick Dials,

Speed Dials, Groups and Programs with number keys, space, # and *.

❒ Messages you receive using this

feature are marked “SEP” on all reports.

A Make sure that the machine is in

Facsimile mode and the standby display is shown. Then enter the fax number.

B Press the User Function key as-

signed with the F Code feature.

F Enter the function number for

“Polling RX” on the number keys.

Note

❒ If you can't see the function

number, search for it using the

↑

[

Prev.

and

]

↓

[

arrow keys.

]

G Depending which method you

are using, choose one of the following procedures:

Default ID Polling Reception

C Enter the function number for

SEP(P) on the number keys.

D Enter the SEP code with the

number keys.

E Press

The Transmission Mode menu is displayed.

[

Mode

]

A Press the 0 or 1 key to change

the Default ID and press

ID Override Polling Reception

A Press the 0 or 1 key to change

the Override ID and press

B Enter a polling ID (4 charac-

ters) with the number keys and Quick Dial keys. The ID can contain digits 0–9 and letters A-F (0000 and FFFF are not available).

[

]

Page 77

RECEPTION FUNCTIONS

Note

❒ If you make a mistake, press

the

{

Clear/Stop

again.

H Press I Press

The display returns to the Transmission Mode menu and the Polling Reception function is now checked.

J Press the

[

Exit

]

{

Start

}

key and try

}

key.

F Code (PWD)

There are times when you may wish to use a password when receiving faxes by polling with the F Code “SEP” feature. ⇒ P.61

“F Code (SEP)”

❒ This feature is not available with

G4 lines.

Note

❒ When the optional extra G3 Inter-

face Unit is installed, JBIG reception from the optional extra G3 Interface Unit (G3-2) is available as standard.

Limitation

❒ You can enter a password up to 20

digits long.

Note

❒ Messages you send using this fea-

ture are marked "PWD" on all reports.

JBIG Reception

The optional Fax Function Upgrade Unit is required.

It allows you to receive messages sent in the JBIG format.

Limitation

❒ If ECM is turned off, JBIG Recep-

tion is not available.

Page 78

Receiving a Fax Message

PRINTING FUNCTIONS

Print Completion Beep

By default, the machine beeps to let you know when a received message has been printed.

Note

❒ You can alter the volume of the

beep or turn it off completely (set the volume to the minimum level). ⇒ P.173

“Monitor Volume”

Checkered Mark

By default, a checkered mark is printed on the first page of fax messages to help you separate them.

Centre Mark

By default, marks are printed halfway down the left side and at the top centre of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages.

ND1X00E6

Limitation

❒ The centre mark may deviate a lit-

tle from the exact centre of the edge.

Note

❒ You can turn this feature off with

the Initial Setup RX settings. ⇒ P.158

“INITIAL SETUP RX”

ND1X00E5

Note

❒ You can turn this feature off with

the Initial Setup RX settings. ⇒ P.158

“INITIAL SETUP RX”

Reception Time

You can have the date and time when a message was received printed at the bottom of the received image. This feature is turned off by default—turn it on with the Initial Setup RX settings. ⇒ P.158

Limitation

❒ When a received message is print-

ed on two or more sheets, the date and time is printed on the last page.

“INITIAL SETUP RX”

Page 79

PRINTING FUNCTIONS

Note

❒ The date and time when the mes-

sage was printed can also be recorded on the message. If you need this feature, please contact your service representative.

Multi-copy Reception

If you switch this feature on, multiple copies of each incoming fax message will be printed. You can also choose to have multiple copies made of messages from particular senders. ⇒ P.158

“INITIAL SETUP RX” “Special Senders to Treat Differently (Special RX Nos.)”

Limitation

❒ The maximum number of copies

that can be made of each message is 10. If you are using Multi-copy with Specified Senders, the maximum number is 10.

Note

❒ By default this feature is turned

off. Switch it on and set the number of copies with the Initial Setup RX settings. ⇒ P.158

TIAL SETUP RX”

❒ Note that the machine will use

Memory Reception for Multi-copy Reception.

, P.180

ND1X00E7

“INI-

2-Sided Printing

The optional Duplex Unit is required.

With this option installed, you can have a received message printed on both sides of the paper. By default, this feature is turned off. Switch it on with the Initial Setup RX settings and select lengthwise L copy paper. ⇒ P.158

❒ To use this function all pages of the

“INITIAL SETUP RX”

Limitation

received document must be of the same size—inform the sending party of this beforehand if necessary. You must also have paper set in your machine of the same size as that sent by the sending party (A4→A4, B4→B4 are typical examples, whether A3 and B5 sizes are scanned in correctly will depend on the fax machine). This machine will scan in correctly landscape A3, B4, A4, B5 and portrait A4, B5 and A5. The table below shows the results that can be achieved when sending and receiving using this machine.

Page 80

Receiving a Fax Message

❒

Originals

ABC

ABC ABC

❒ This feature works only when all

pages are of the same width and are received into memory.

❒ Note that the machine will use

Memory Reception for 2-Sided Printing.

❒ This feature cannot be used with

Combine 2 originals.

❒ Printouts may vary in their direc-

tion/orientation depending on how the sender set them.

❒ If another party sends you a fax

and their machine is not able to detect the size of the original correctly, the message may come out truncated, separated or containing excess white space when printed at your end. For example, if the sending machine thinks a B5 original is a B4 original, it will be printed at your end on B4 size paper even if you have B5 paper available in your machine.

Top Binding

Side Binding

ND0X03E3

Note

❒ You can choose to have messages

only from selected senders printed in this way. ⇒ P.180

ers to Treat Differently (Special RX Nos.)”

“Special Send-

180 Degree Rotation Printing

When printing on both sides of the paper, this machine rotates images as shown in the diagram.

CP2B02E0

Image Rotation

If you have installed paper in the cassette sideways K, incoming fax messages will be rotated automatically to fit on the paper.

your machine

ND1X00E9

Note

❒ You can choose to have received

messages printed from the specified tray. ⇒ P.214

tion”

“Paper Feed Selec-

Page 81

PRINTING FUNCTIONS

Combine 2 originals

When two messages of the same size and direction are received consecutively, they are printed on a single sheet when you turn this feature on. This can help you economize on paper.

• Two A5K messages are printed

side by side on a sheet of A4L.

• Two B5K messages are printed

side by side on a sheet of B4L.

• Two A4K messages are printed

side by side on a sheet of A3L.

"×11"L.

• Two 8

printed side by side on a sheet of 8

"×5

/2"K messages are

Combine1

Note

❒ By default this feature is turned

off. Switch it on with the User Parameters. ⇒ P.206

User Parameters”

❒ This feature uses Memory Recep-

tion.

“Changing the

Page Separation and Length Reduction (not availabl e in some countries)

When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this feature splits the received message if the excess length is about 20mm or more, and reduces it if the excess length is within about 20mm. When a message is split, the split mark (*) is inserted at the split position and about 10mm of the split area is duplicated on the top of the second sheet.

Limitation

❒ This feature does not work with

messages larger than A5K, B5K, A4K, or LTK. When A5K, B5K, A4K or LTK size paper is loaded in the machine, each page of the received message is output on a single sheet.

❒ If paper matching the size and di-

rection of a received document is not available, Combine 2 originals is not possible.

❒ When "Combine 2 originals" and

"2-Sided Printing" are selected at the same time, combine 2 originals takes priority and 2–sided printing is canceled.

ABC

(Document)

ND1X01E1

Note

❒ Your service representative can

customize this feature with the following settings. Bracketed values are defaults.

•Reduction (on)

• Print split mark (on)

Page 82

Receiving a Fax Message

• Overprinting (on)

• Overprinting length (10mm)

• Guideline for split (when message is 20mm longer than paper)

❒ You can adjust the overprinting

length and length of reduction within the following ranges:

• Guideline for split: 5∼155mm (5mm steps)

• Overprinting length: 4mm, 10mm, 15mm

Reverse Order Printing

Page Reduction

If you have switched this feature on and you receive a message that is longer than the paper in the cassette, usually the machine prints it on two pages. If you turn this feature on the machine reduces the width and length of the received image so that it will fit on one page. If A4L paper size is loaded and a message of B4L size is received, the machine will reduce the message to a single A4L sheet.

Normally, received pages are printed and stacked on the tray in the order they are received. If you turn this feature on, the machine will start printing the message from the last page received.

your machine

Note

❒ By default, this feature is turned

off. Switch it on with the Initial Setup RX settings. ⇒ P.158

SETUP RX”

❒ When this feature is on, the first

page will be printed last.

❒ This feature uses Memory Recep-

tion.

ND1X01E2

“INITIAL

your machine

(B4 size)

Note

reduction

(A4 size)

ND1X01E3

❒ By default this feature is turned

off. Switch it on with the User Parameters. ⇒ P.206

“Changing the

User Parameters”

Reference

P.67

“Page Separation and Length Reduction (not available in some countries)”

TSI Print

Usually the sender's TTI is printed on received messages. If the sender has not programmed their TTI, you will not be able to identify them. However, if you turn this feature on, the sender's RTI or CSI is printed instead so you can find out where the message came from. ⇒ P.169 ⇒ P.200

“G3 Analog Line”

“RTI/TTI”

Page 83

PRINTING FUNCTIONS

Note

❒ You can turn it on or off with the

User Parameters. ⇒ P.206

ing the User Parameters”

“Chang-

CIL/TID Print

The optional ISDN Unit is required.

Two features are provided for identification of messages received by G4 (ISDN). If turned on, this information will be printed on every page.

The CIL (Call Identification Line) refers to the combination of the receiver's own fax number, name, the sender's own fax number and name,

time, and page number. The default setting is on. The TID refers to the name registered by the sender in their TTI. The default setting is off.

Limitation

❒ These features are available only

when receiving in G4 mode.

❒ If the sender's TID contains dou-

ble-byte characters (e.g. Chinese characters), the TID will not be printed even if TID Print is turned on.

Note

❒ You can turn CIL and TID on or off

with the User Parameters. ⇒ P.206

“Changing the User Parameters”

When There is No Paper of the Correct Size

If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has B4L and A5K installed and you receive an A4L size message, check the A4 column of the table below. The paper size at the top has the highest priority. In this case, since B4L is higher priority than A5K, the message is printed on B4L.

If only B5L is loaded and you receive an A3L message, the received message is stored in memory and will not be printed.

Page 84

Receiving a Fax Message

❖

Priority Table

Page Reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold 20mm Width or Length Priority Width

Page 85

PRINTING FUNCTIONS

• KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.

Limitation

❒ Paper placed in the bypass tray is not usually selected for printing a received

message. However, you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders. ⇒ P.180

“Special

Senders to Treat Differently (Special RX Nos.)”

❒ The paper size used to print a received message may be different from the size

of the sent original.

Note

❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any mes-

sages narrower than A4 or LT are sent as A4 or LT width with the length unchanged.

Reference

P.67

“Page Separation and Length Reduction (not available in some countries)”

P.68

“Page Reduction”

P.66

“Image Rotation”

”Just Size” Printing

If you turn this feature on and no paper tray is stocked with paper of a suitable size to print a received document, a message will appear on the display prompting you to load paper of the required size. When you have loaded the new paper, you can then print the message.

Two messages can appear:

• Paper Cassette

Paper designated to print FAX/Lists are empty. Refill A4 paper.

ND0X04E0

• Bypass Tray

Paper designated to print FAX/Lists are empty. Refill A4 paper to Bypass tray.

ND0X01E6

Note

❒ By default this message is turned off. You can turn this message on with the

User Parameters. ⇒ P.206

“Changing the User Parameters”

Page 86

Receiving a Fax Message

Out of Paper Display Message

If the paper tray runs out of paper, you can have a message appear on the display asking you to add more paper.

Note

❒ By default this message is turned off. You can turn it on with the User Param-

eters. ⇒ P.206

“Changing the User Parameters”

Having Incoming Messages Printed on Paper From the Bypass Tray

You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cassette(s).

Limitation

❒ When the optional Fax Expansion Memory is installed, you can set paper be-

tween 148 and 1,200mm long in the Bypass Tray.

Note

❒ Before you can use this feature, you need to turn on Authorized Reception

(Initial Setup RX settings), program the Specified Senders (Key Operator Settings) along with the Paper Tray set to “Bypass Tray”. ⇒ P.158

UP RX”

❒ When you set paper sizes other than A4 landscape, B4 landscape and portrait,

A3 landscape and portrait in the Bypass Tray, specify the paper size. This size should match the bypass paper size for copying or a paper jam may occur. To change the bypass paper size for copying, see the chapter titled "COPY FROM THE BYPASS TRAY" in the copy reference manual. ⇒ P.160

Paper Size”

❒ If the specified paper size and the size of paper set in the Bypass Tray do not

match, paper jams may occur and the image may be truncated.

❒ If you use this feature, Image Rotation is not possible.

, P.180

“Special Senders to Treat Differently (Special RX Nos.)”

“INITIAL SET-

“To Set the Bypass

Page 87

4. Advanced Transmission

OVERVIEW

Overview

This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

Features

Page 88

Advanced Transmission Features

SEND LATER

Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

Transmitter

Receiver

Send Later

at 21:00 (9:00PM)

ND1X01E4

For ease of use, you can program the time when your phone charges become cheaper as the Economy Transmission time. ⇒ P.175

Economy Transmission Time”

Then if you have a non urgent fax, just select Send Later with Economy Transmission when you scan it in. Faxes will be queued in memory and will start being sent at Economy Transmission time.

Note

❒ You can not specify a time more

than 24 hours into the future.

❒ If you wish to use Economy Trans-

mission, program the time when your phone charges get cheaper. ⇒ P.175

Transmission Time”

❒ This feature is only available with

Memory Transmission.

“Registering the Economy

“Registering the

A Set your original and select any

scan settings you require.

B Press

The Transmission Mode menu appears.

[

Mode

]

C Enter the “Send Later” function

number with number keys.

D Enter the time with the number

keys. To change AM/PM, press

←→

[

or press

Note

❒ If the current time shown on the

display is not correct, adjust it. ⇒ P.205

❒ When entering numbers small-

er than 10, add a leading zero.

❒ If you make a mistake, press the

{

Clear/Stop

❒ To cancel Send Later, press

[

Cancel

turn to the Transmission Mode menu.

E Press

The Transmission Mode menu is shown on the display. A check mark is added to “Send Later”.

(North America only)

]

[

Economy TX

“Date/Time”

key and try again.

}

and the display will re-

]

[

]

Page 89

SEND LATER

F Press

The initial display is shown.

Note

❒ “Send Later” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

G Dial and press the

Note

❒ You can cancel transmission of

a message set up for Send Later. ⇒ P.101

sion”

[

Exit

]

key.

}

{

Start

“Canceling a Transmis-

Page 90

Advanced Transmission Features

CONFIDENTIAL TRANSMISSION

If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered.

Transmitter

Receiver

ND1X01E5

There are two types of Confidential Transmission:

❖

Default ID

The other party can print the message by entering the Confidential ID programmed in their machine.

Note

❒ We recommend that you program

the Confidential ID beforehand.

❒ An ID can be any 4 digit number

except 0000.

A Set your original and select any

scan settings you require.

B Press

The Transmission Mode menu appears.

[

Mode

]

C Enter the “Confidential TX” func-

tion number with the number keys.

❖

ID Override

Should you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Before you send the message, don't forget to tell the intended receiver the ID that must be entered to print it.

Limitation

❒ The destination machine must be

of the same make and have the Confidential Reception feature.

❒ The destination machine must

have enough memory available.

D Depending on the Confidential

Transmission type, use one of the following procedures:

Default ID

A Press the 0 or 1 key to turn

Default ID on and press

The Transmission Mode menu is shown again. A check mark is added to “Confidential TX”.

[

]

Page 91

CONFIDENTIAL TRANSMISSION

Note

❒ To cancel the Confidential

Transmission, press The Transmission Mode menu is shown on the display.

[

Cancel

Override ID

A Press the 0 or 1 key to turn

Override ID on.

B Enter the Confidential ID (4

digit number) with the number keys and press

[

]

Note

❒ “Conf.Trans” is shown on the

]

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

F Dial and press the

Note

❒ For details on deleting a Confi-

dential Transmission⇒ P.76

“CONFIDENTIAL TRANSMISSION”

{

Start

key.

}

The Transmission Mode menu is shown again. A check mark is added to Confidential TX.

Note

❒ To Cancel the Confidential

Transmission, press The Transmission Mode menu is shown on the display.

E Press

The initial display is shown.

[

Exit

]

[

Cancel

]

Page 92

Advanced Transmission Features

PERSONAL CODE TRANSMISSION

Personal Codes allow you to keep track of machine usage (e.g., for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the Journal and other reports. This will help you to check up on who has been using the machine and how often. ⇒ P.113

JOURNAL”

Limitation

❒ Personal codes may be any 8 digit

number except 00000000 (00000001 through 99999999). You can program up to 20 personal codes (50 personal codes with optional Fax Function Upgrade Unit installed). ⇒ P.164

Codes”

“PRINTING THE

“Registering Personal

A Set your original and select any

scan settings you require.

B Press

[

Mode

]

D Enter a personal code (8 digit

number) with the number keys.

Note

❒ If a personal code is pro-

grammed with a name, it is shown below the personal code on the display.

❒ If you make a mistake, press the

key and try again.

{

Clear/Stop

❒ To cancel Personal Code Trans-

mission, press Transmission Mode menu is shown on the display.

E Press

The Transmission Mode menu is shown again. A check mark is added to “Personal Code”.

F Press

[

Exit

}

. The

[

Cancel

]

The Transmission Mode menu appears.

C Enter the “Personal Code” func-

tion number with the number keys.

The initial display is shown.

Note

❒ Personal Code number is shown

on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

G Dial and press the

{

Start

key.

}

Page 93

SENDING AN AUTO DOCUMENT

If you often have to send a particular page to people (e.g. a map, a standard attachment or a set of instructions), store it as an Auto Document assigned to a Quick Dial key. Then, when you need to send that page to somebody, just press the Quick Dial key that you assigned it to instead of having to scan the whole page in again.

Preparation

You need to program an Auto Document.

You can fax an Auto Document by itself, or attach it to a normal fax message.

Important

❒ Whenever you store or change an

Auto Document, we recommend that you print the Auto Document list for reference. ⇒ P.148

Document list”

Limitation

❒ You can attach one Auto Docu-

ment to each transmission.

❒ You can store up to 6 Auto Docu-

ments (up to 18 with optional Fax Function Upgrade Unit installed). ⇒ P.146

ment”

Note

❒ Originals with Auto Documents

are sent by Memory Transmission.

❒ When sending an Auto Document

with another original, the Auto Document is sent first.

❒ Storing Auto Documents reduces

the amount of free memory slightly. Unless you delete the document, free memory will not return to 100%.

“Registering an Auto Docu-

“Auto

❒ You can print an Auto Document

or a summary of Auto Documents currently stored in memory. ⇒ P.154

“REPORTS/LISTS”

A Set your original and select any

scan settings you require.

B Press

The Transmission Mode menu appears.

[

Mode

]

C Enter the “Auto Document” func-

tion number with the number keys.

D Enter the number of the “Auto

Document” you want to send with the number keys then press

]

[

Note

❒ If the list does not contain the

Auto Document you want to send, press

❒ If you make a mistake, press the

{

Clear/Stop

❒ To cancel the Auto Document,

press sion Mode menu is shown.

↑

[

key and try again.

}

[

Cancel

↓

]

Prev.

. The Transmis-

]

[

]

Page 94

Advanced Transmission Features

E If you are sending just the Auto

Document, press to send it along with another original, press

The Transmission Mode menu is redisplayed. A check mark is added to “Auto Document”.

[

]

. If you wish

[#]

F Press

The initial display is shown.

Note

❒ “Auto Doc.” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

G Dial and press the

[

Exit

]

key.

}

{

Start

Page 95

2-SIDED TRANSMISSION (DOUBLE-SIDED TRANSMISSION)

Use this feature to send 2-sided originals from the Document Feeder (ARDF). Both sides of an original will be scanned. The front and back of the scanned original will be printed in order on separate sheets at the other end. Note that the orientation of alternate sheets may be reversed at the other end.

Limitation

❒ The front and back of a 2-sided

document are scanned in different directions. This means that when the front and back sheets of each page are printed at the other end, they may be upside-down in relation to each other.

❖

Sending with Image Rotation

Note

❒ If the first page is a single-sided

cover sheet, you can choose to have this page sent using singlesided transmission. The remaining pages will be sent with 2–sided Transmission feature.

❒ You can confirm whether both

sides were properly scanned in with the Stamp feature. ⇒ P.52

“Stamp”

A Set your original in the Document

Feeder (ARDF) and select any scan settings you require.

B Press

The Transmission Mode menu appears.

[

Mode

]

Page 96

Advanced Transmission Features

C Enter the “2-Sided Trans.” func-

tion number with the number keys.

Note

❒ If the appropriate display is not

shown, press

↑

[

Prev.

]

[

↓

D Press the 0 or 1 key to select the

first page that you want to be scanned on both sides.

Note

❒ If your document contains a sin-

gle-sided cover letter as the first page, select “From 2nd sheet” so that the machine scans both sides from the second page.

]

G Press

The initial display is shown.

❒ “2-Sided TX” is shown on the

The Transmission Mode menu is redisplayed. A check mark is added to “2-Sided Trans.”.

[

Note

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

H Dial and press the

Exit

]

key.

}

{

Start

E Press

“Top to Top” and “Top to Bottom” (see the second display line on the right).

F Press

[

Orient.

]

to toggle between

]

Page 97

BOOK FAX

Use to send book originals from the exposure glass. Pages are scanned in the order shown below.

Note that depending on the paper sizes available on the destination machine, the message may be reduced when printed at the other end.

Exposure glass

Note

❒ You can have bound originals

scanned in left page first or right page first. By default, the machine scans in the left page first but you can change this setting with the User Parameters. ⇒ P.206

ing the User Parameters”

THYS980E

“Chang-

Note

❒ If the appropriate display is not

shown, press

↑

[

Prev.

]

[

↓

D Press the 0 or 1 key to select the

size of the original.

Note

❒ To cancel this mode, press

. The Transmission Mode

]

cel

menu is shown on the display.

❒ If you choose 11"×17", the origi-

nal will be sent using Image Rotation Transmission.

E Press

pages 1 and 2 (see the second display line on the right).

[

Pages

to toggle between

]

[

Can-

]

A Set your original on the exposure

glass and select any scan settings you require.

B Press

The Transmission Mode menu appears.

[

Mode

]

C Enter the “Book Fax” function

number with the number keys.

Note

❒ Select “From Page 1” to send a

book original from the first page.

❒ Select “From Page 2” if you

want to send a cover letter as the first page.

F Press

The Transmission Mode menu is shown. A check mark is added to “Book Fax”.

[

]

Page 98

Advanced Transmission Features

G Press

The initial display is shown.

Note

❒ “Book Fax” is shown on the dis-

play. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

H Dial and press the

[

Exit

]

key.

}

{

Start

Page 99

CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA)

Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself.

You can either choose one of the standard paper sizes (A4KL, B4L, A3L, 8 one of two custom sizes programmed in advance (Area 1 and Area 2). ⇒ P.16

Although you can specify a different scan area for each page when using the exposure glass, only one size is allowed when scanning from the Document Feeder (ARDF).

× 11"KL, 11" × 17"K) or

“Paper Size and Scanned Area”

A Set your original and select any

scan settings you require.

B Press

[

Mode

]

C Enter the “Irreg. Scan Area” func-

tion number with the number keys.

Note

❒ If the appropriate display is not

shown, press

↑

[

Prev.

]

[

↓

D Press the 0or 1 key to select the

paper size.

Note

❒ To see which paper sizes have

already been programmed, press

[

Status

❒ To cancel the Irreg. Scan Area,

press

[

Cancel

E Press

Mode menu is shown. A check mark is added to “Irreg. Scan Area”.

[

]

. The Transmission

]

The Transmission Mode menu appears.

F Press

The initial display is shown.

[

Exit

]

Page 100

Advanced Transmission Features

Note

❒ “Irreg.Area” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

G Dial and press the

{

Start

key.

}

Ricoh rsc1fax FACSIMILE REFERENCE

Specifications and Main Features

Frequently Asked Questions

User Manual