Ricoh RFAPL02 User Manual
4. Adding Toner and Staples
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This chapter explains how to replenish toner and staples when they run out.
Adding Toner
This section describes how to replace toner.
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open
flame. Dispose of used toner containers in accordance with local regulations.
• Keep toner (used or unused) and toner containers out of reach of children.
• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment.
Consult a doctor if necessary.
• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult
a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor
if necessary.
• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your
skin comes into contact with toner, wash the affected area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and
may make removing the stain impossible.
• Do not open toner containers forcefully. Toner can spill, dirtying your clothes or hands, and possibly
resulting in accidental ingestion.
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• Always add toner when the machine instructs you.
• Fault may occur if you use toner other than the recommended type.
• When adding toner, do not turn off the operation switch. If you do, settings will be lost.
• Do not repeatedly install and remove toner cartridges. This will result in toner leakage.
• Do not shake the removed toner cartridge. Remaining toner might scatter.
• If the message " Check toner cartridge replacement(s)." appears, the toner has almost run out. Have
a replacement toner cartridge at hand.
• You can check name of the required toner name and the replacement procedure using the " Add
Toner" screen.
• Press [System Status] to check contact number where you can order supplies. See “Checking Machine
Status and Settings”, Troubleshooting .
• You can add all four color toners in the same way.
Replacing Toner
This section describes how to remove toner.
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Sending Faxes or Scanned Documents When Toner Has Run Out
When the machine has run out of toner, the indicator on the display lights. Note that even if there is no
toner left, you can still send faxes or scanned documents.
• If number of communications executed after the toner has run out and not listed in the automatically
output Journal exceeds 200, communication is not possible.
1. Make sure the machine is in facsimile or scanner mode.
2. Press [Exit], and then perform transmission operation.
The error message disappears.
• Any reports are not printed.
• If the fax or scanner screen does not appear in step 1, press the [Facsimile] key or the [Scanner] key.
Used Toner
Toner cannot be re-used.
Bring the stored used container to your sales representative or service representative for recycling through
our recycling system. If you discard it on your own, treat it as general plastic waste material.
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Adding Staples
This section describes what to do when staples need replacing.
• Keep your hands clear of the booklet finisher tray when pulling out or pushing in the finisher's staple
unit. You can trap your fingers if you do not.
• Stapling failures or jams may occur if you use a staple cartridge other than that recommended.
• If you cannot pull out the upper unit, there are staples remaining inside the cartridge. Use all the
staples, and do not add more.
• Refill the stapler according to the finisher type. Check the type if you are unsure. For details about
type of finisher, see “Appendix”.
• p.141 "Appendix"
Finisher SR3010
This section describes how to add staples to the Finisher SR3010.
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Adding Staples
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Finisher SR790
This section describes how to add staples to the Finisher SR790.
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Booklet Finisher SR3000
This section describes how to add staples to the Booklet Finisher SR3000.
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Adding Staples
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Booklet Finisher SR3020
This section describes how to add staples to the Booklet Finisher SR3020.
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Booklet Finisher SR3020
This section describes how to add staples to the Booklet Finisher SR3020.
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Adding Staples
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Finisher SR3030
This section describes how to add staples to the Finisher SR3030.
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Replacing the Stamp Cartridge
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Replacing the Stamp Cartridge
If the transmission stamp becomes faint, replace the cartridge.
• This stamp cartridge is used for facsimile and scanner functions.
• Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage.
• Be sure not to dirty your fingers with ink from the cartridge.
• Use the cartridge specified for this machine.
Replacing the Stamp Cartridge (Type 1, 2)
1. Open the ADF unit.
2. Open the stamp cover.
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3. Pull out the old stamp cartridge.
4. Insert the new stamp cartridge.
Insert the cartridge until the metal parts are no longer visible.
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5. Close the stamp cover.
6. Close the ADF unit.
Replacing the Stamp Cartridge (Type 3, 4)
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1. Open the ADF cover.
2. Raise lever P2, and then pull open cover P2.
Replacing the Stamp Cartridge
3. Push on the area of cover P3 marked “PUSH”, and then open the cover P3.
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4. Pull out the old stamp cartridge.
5. Insert the new stamp cartridge.
Push in the cartridge until the metal parts are no longer visible.
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6. Close cover P3, P2, and the ADF cover.
5. Entering Text
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This chapter describes how to enter characters.
Entering Text
This section explains how to enter text.
When you enter a character, it appears at the position of the cursor. If there is a character already at the
cursor position, the entered character appears before that.
Available Characters
This section explains which characters are available.
You can enter the following characters:
• Alphabetic characters
• Symbols
• Numerals
0123456789
Keys
This section explains the entry screen and the keys displayed on it.
You can change the entry screen using the keys below.
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• When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case.
• You can also use the number keys to enter numbers, regardless of mode.
How to Enter Text
This section explains text entry more specifically.
Entering letters
This section explains how to enter letters.
1. Press [Shift] to switch between uppercase and lowercase.
2. Press the letters you want to enter.
Deleting characters
This section explains how to delete characters.
1. Press [Backspace] or [Delete All] to delete characters.
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Entering Text
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Adding user text
You can select and use a User Text that is registered in [Program / Change / Delete User Text].
For the registration procedure under Program / Change / Delete User Text, see “System Settings”, Network
and System Settings Guide .
1. Press [User Text].
2. Select the User Text you want to use.
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6. Operating Instructions
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This chapter describes the Operating Instructions of this machine.
Installing Operating Instructions
The supplied “Manuals” and “Manuals for Administrators” CD-ROMs contain HTML format manuals. For
easy access, we recommend you install the manuals on a computer.
• The “Manuals for Administrators” CD-ROM that includes Security Reference is for administrators
of the machine.
• The system requirements for installing the manuals are as follows:
• Operating system: Windows 2000/XP/Vista, Windows Server 2003 or 2003 R2
• Minimum display resolution: 800 × 600 pixels
• Recommended browsers:
• Microsoft Internet Explorer 4.01 SP2 or later
• Netscape 6.2 or later
• Non-recommended browsers can display the simplified manual only.
• HTML manuals can also be viewed on a Macintosh.
• Hyperlinks might not work and referenced sections might not appear unless all the HTML manuals
have been installed. To display referenced sections, be sure to install all the HTML manuals.
1. Select a language and a product, and then click [OK].
2. Click [Install Manuals].
If you want to read manuals from the CD-ROM, click [Read HTML manuals] or [Read PDF manuals].
3. Install the manual you require according to the displayed instructions.
4. When installation is complete, click [Finish].
5. Click [Finish].
• If you cannot install a manual, copy the “MANUAL_HTML” folder to your computer's hard drive, and
then run “Setup.exe”.
• To delete an installed manual, on the [Start] menu, click [Programs], then [Product Name], and then
uninstall the data.
• If you are installing the manuals on a Macintosh, open the “Manuals.htm” file on the CD-ROM.
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6. Operating Instructions
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PDF Manuals
The supplied “Manuals” CD-ROM contains PDF manuals.
File path
The PDF manuals are in the following folder on the CD-ROM:
MANUAL_PDF\ENGLISH
• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on your
computer.
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How to Use the Operating Instructions
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How to Use the Operating Instructions
This section explains how to use manuals.
Opening from the Icon
This section explains how to open a manual using its desktop icon.
1. Double-click the icon on your desktop.
The browser opens and the manual appears.
Opening from the [Start] Menu
This section explains how to open a manual from the [Start] menu.
1. On the [Start] menu, point to [Programs] (Windows XP: [All Programs]), then [Product
Name], and then click the manual you want to view.
The browser opens, and then the manual appears.
• Depending on the settings made during installation, menu folder names may differ.
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6. Operating Instructions
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Opening from the CD-ROM
This section explains how to open a manual from the supplied “Manuals” and “Manuals for Administrators”
CD-ROMs.
1. Click [Read HTML manuals].
2. Click the title of the manual you want to view.
The browser opens, and then the manual appears.
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7. Other User Tools
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Initial settings allow you to switch the language as well as checking the number of printed papers by
displaying the counter.
Changing the Display Language
You can change the language used on the display. English is set as default.
1. Press the [User Tools/Counter] key.
2. Press [Español].
The language is changed to Spanish.
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3. Press [Salir].
The menu appears in Spanish.
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Inquiry
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Inquiry
The Inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables
such as toner. Be sure to contact your service engineer to verify the following:
Consumables
• Telephone No. to order
• Toner
• Staple
• Staple (Center)
• TX Stamp Name
Machine Maintenance/Repair
• Telephone No.
• Serial No. of Machine
Sales Representative
• Telephone No.
1. Press the [User Tools/Counter] key.
2. Press [Inquiry].
Inquiry information appears.
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3. Press [Print Inquiry List].
4. Press the [Start] key.
Inquiry information prints out.
5. Press [Exit] twice.
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Changing Paper Thickness Settings
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Changing Paper Thickness Settings
Select [Plain Paper 1] or [Plain Paper 2] depending on the type of plain paper.
If in System Settings, [Tray Paper Settings], you set “Paper Thickness” to [Plain Paper] for each tray's [Paper
Type], you must then select [Maintenance], [Plain Paper Setting] and specify either [Plain Paper 1] or [Plain
Paper 2], depending on the thickness of the loaded paper.
The default setting is Plain Paper 2.
• Select [Plain Paper 1] when paper weight is between 60 g/m2 (16 lb.) and 74 g/m2 (20 lb.).
• Select [Plain Paper 2] when paper weight is between 75 g/m2 (20 lb.) and 90 g/m2 (21 lb.).
1. Press the [User Tools/Counter] key.
2. Press [Maintenance].
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7. Other User Tools
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3. Press [Plain Paper Setting].
4. Select the plain paper type for each tray depending on the paper to be set and press [OK].
5. Press [Exit].
6. Press [Exit].
• In System Settings, [Tray Paper Settings], for each tray's [Paper Type] you can specify [Plain Paper],
[Middle Thick], [Thick Paper 1], [Thick Paper 2], or [Thick Paper 3]. For details about paper thickness,
see “Recommended Paper Sizes and Types”.
• p.88 "Recommended Paper Sizes and Types"
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Counter
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Displaying the Total Counter
You can display the total counter value used for all functions.
1. Press the [User Tools/Counter] key.
Counter
2. Press [Counter].
3. To print a counter list, press [Print Counter List].
4. Press the [Start] key.
A counter list prints out.
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