Ricoh RFAPL01 User Manual

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Getting Started

Draft 2006/03/07

Entering Text

Appendix

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Type for C3535/DSc535/LD435c/Aficio MP C3500

Draft 2006/03/07

Type for C4540/DSc545/LD445c/Aficio MP C4500

Operating Instructions About This Machine

Printed in China EN USA

B222-7737

Introduction

Draft 2006/03/07

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

Laser Safety:

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains four AlGalnP laser diodes, 7-milliwatt, 645-660 nanometer wavelength for each emitter. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.14 “Machine Types”.)

• Type 1: C3535/DSc535/LD435c/Aficio MP C3500

• Type 2: C4540/DSc545/LD445c/Aficio MP C4500

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see Troubleshooting.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

Draft 2006/03/07

a means POWER ON. b means POWER OFF. c means STAND BY.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe®, PostScript®, and Acrobat® are registered trademarks of Adobe Systems Incorporated.

The Bluetooth

word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks

by Ricoh Company, Ltd. is under license.

NetWare is a registered trademark of Novell, Inc.

PCL® is a registered trademark of Hewlett-Packard Company.

AppleTalk, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

PowerPC

is a trademark of International Business Machines Corporation in the United States, other

countries, or both.

PictBridge is a trademark.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

The product name of Windows

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft®Windows® Millennium Edition (Windows Me)

The product names of Windows® 2000 are as follows:

Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Microsoft® Windows® 2000 Professional

The product names of Windows

Microsoft

Windows® XP Professional

XP are as follows:

Microsoft® Windows® XP Home Edition

The product names of Windows Server

Microsoft

Windows ServerTM 2003 Standard Edition

2003 are as follows:

Microsoft® Windows ServerTM 2003 Enterprise Edition

Microsoft

The product names of Windows NT

Windows ServerTM 2003 Web Edition

are as follows:

Microsoft® Windows NT® Server 4.0

Microsoft

Windows NT® Workstation 4.0

Manuals for This Machine

Draft 2006/03/07

Refer to the manuals that are relevant to what you want to do with the machine.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy/ Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

❖ Other manuals

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

Draft 2006/03/07

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒ The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite Professional

ScanRouter EX Professional Router EX Enterprise

and DeskTopBinder

and Scan-

DeskTopBinder

The ScanRouter delivery software

Optional

What You Can Do with This Machine

Draft 2006/03/07

This section introduces the features of this machine.

Note

❒ For details about options, see “Options”.

Reference

p.16 “Options”

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile (optional), printer, and scanner functions.

AQH002S

• You can make copies of originals. With a finisher (optional), you can staple copies. See Copy Reference.

• You can send originals by fax or e-mail, and receive faxes from other parties. See Facsimile Reference.

• You can print documents created in applications. See Printer Reference. You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows 2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) environments because the machine supports all these. (multi-protocol)

• You can scan originals and send scan files to a computer. See Scanner Reference.

iii

Utilizing Stored Documents

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You can store files scanned by this machine, or files sent from other fax machine or computers, into the machine's hard disk. You can print and fax stored files as required. You can also change print settings and print multiple documents (Document Server).

AQH013S

• With DeskTopBinder (optional), you can search, check, print and delete stored documents using your computer.

• You can also retrieve stored documents scanned in printer or scanner mode. For details, see Printer Reference, and Scanner Reference.

• You can retrieve files scanned under the copier function. For details, see Scanner Reference.

• For more information about machine's settings, see “Network Settings”, General Settings Guide.

• For more information about document server in printer mode, see “Saving and Printing Using the Document Server”, Printer Reference.

• For more information about document server in fax mode, see “Storing a Document”, Facsimile Reference.

• For more information about document server in scanner mode, see “Storing Files Using the Scanner Function”, Scanner Reference.

• For more information about document server, see “Document Server”, Copy/Document Server Reference.

• For more information about DeskTopBinder, see DeskTopBinder manuals.

Paperless Fax Transmission and Reception

You can store received fax messages on the machine's hard disk, instead of printing them onto paper.

Reception

You can store received fax documents in electrical format without printing it onto paper.

AQH014S

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• You can use DeskTopBinder (optional) or a Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). See Facsimile Reference.

Transmission

You can send a fax from your computer over the network (Ethernet, IEEE 1394 (IPv4 over 1394), or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).

AQH015S

• Print from a Windows application, select the LAN-Fax printer, and then select the fax destination.

• The sender can check the images s/he has sent.

• For more information about machine's settings, see “Network Settings”, General Settings Guide.

• For more information about how to use the function, see “Fax via Computer”, Facsimile Reference.

Fax Transmission and Reception Through the Internet

You can send fax documents via e-mail by specifying the recipient's e-mail address (Internet Fax Transmission).

You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception).

You can send fax documents by specifying IP-fax destination using IPv4 ad-

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dresses (IP-Fax Transmission).

You can receive sent documents via Internet Fax (IP-Fax Reception).

AQH016S

❖ Internet Fax

• You can send fax documents through e-mail by specifying the recipient’s

e-mail address.

• You can receive sent documents via Internet Fax, or from computers.

• You can receive data such as e-mail from computers and faxes from Inter-

net fax machines, and then print or forward that data.

• For more information about machine's settings, see “Network Settings”,

General Settings Guide.

• For more information about how to use the function, see “Transmis-

sion”,“Reception”, Facsimile Reference.

❖ IP-Fax

• You can exchange documents between fax machines directly connected to

the TCP/IP network.

• You can send documents by specifying an IPv4 address or host name in-

stead of a fax number.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use this function, see “Transmission” and “Recep-

tion”, Facsimile Reference.

Using the Scanner in a Network Environment

You can use a scanner over the network.

AQH017S

Draft 2006/03/07

• You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• With the ScanRouter delivery software, you can save scan files in specified destinations on network computers (Saving scan files). See Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder) See “Sending Scan Files by Scan to Folder”, Scanner Reference.

• You can use this machine as a delivery scanner for the ScanRouter delivery application (Network delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer on the same network. For details about the machine's settings, see “Network Settings”, General Settings Guide. For details about how to use the function, see “Dlivering Scan Files”, Scanner Reference.

Administrating the Machine/Protecting Documents (Security Functions)

You can prevent information leakage by managing the machine and protecting documents.

AQH018S

• You can protect documents from unauthorized access and stop them from being copied without permission. See Security Reference.

vii

• You can control the use of the machine, as well as prevent machine settings

Draft 2006/03/07

from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network. See Security Reference.

• You can erase the data on the hard disk to prevent the information from leaking out. See the manual for the DataOverWriteSecurity Unit and Security Reference.

Monitoring the Machine Via Computer

You can monitor machine status and change settings using a computer.

AQH019S

• Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web Image Monitor, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. See General Settings Guide.

• You can use a Web Image Monitor to make network settings. See General Settings Guide.

• With Web Image Monitor, you can register an address book. See the Web Image Monitor's Help.

Preventing an Unauthorized Copy

You can print embedded pattern on paper to prevent them from being copied.

viii

AQI001S

• Using the printer driver, you can embed a pattern in the printed document. If

Draft 2006/03/07

the document is copied on a machine with the Copy Data Security Unit (optional), protected pages are grayed out in the copy, preventing confidential information from being copied. If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security Unit, the machine beeps to notify users that unauthorized copying is being attempted. If the document is copied on a machine without the Copy Data Security Unit, the hidden text becomes conspicuous in the copy, showing that the copy is unauthorized. See the printer driver Help and Printer Reference.

• Using the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying. See the printer driver Help, Printer Reference and Security Reference.

TABLE OF CONTENTS

Draft 2006/03/07

Manuals for This Machine ......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Utilizing Stored Documents....................................................................................... iv

Paperless Fax Transmission and Reception............................................................. iv

Fax Transmission and Reception Through the Internet .............................................v

Using the Scanner in a Network Environment .......................................................... vi

Administrating the Machine/Protecting Documents (Security Functions) ................ vii

Monitoring the Machine Via Computer.....................................................................viii

Preventing an Unauthorized Copy ...........................................................................viii

Notice ......................................................................................................................1

Notice To Wireless LAN Interface (optional) Users.................................................... 1

How to Read This Manual ..................................................................................... 4

Symbols .....................................................................................................................4

Safety Information ................................................................................................. 5

Safety During Operation.............................................................................................5

Positions of RWARNING and RCAUTION labels ..............................................9

ENERGY STAR Program .....................................................................................12

Recycled Paper........................................................................................................13

Machine Types .....................................................................................................14

1. Getting Started

Guide to Components ......................................................................................... 15

Options.....................................................................................................................16

Control Panel........................................................................................................19

Display ..................................................................................................................21

Simplified Display..................................................................................................... 21

When the Authentication Screen is Displayed..................................................23

User Code Authentication (Using the Control Panel)...............................................23

User Code Authentication (Using a Printer Driver) ..................................................24

Log Off (Using the Control Panel) ............................................................................25

Log Off (Using Web Image Monitor) ........................................................................ 26

Changing Modes ..................................................................................................27

System Reset...........................................................................................................28

Turning On the Power .........................................................................................29

Turning On the Main Power .....................................................................................29

Turning On the Power ..............................................................................................30

Turning Off the Power ..............................................................................................30

Turning Off the Main Power .....................................................................................31

Saving Energy..........................................................................................................31

2. Entering Text

Entering Text ........................................................................................................33

Available Characters ................................................................................................ 33

Keys .........................................................................................................................33

Draft 2006/03/07

How to Enter Text ....................................................................................................34

3. Appendix

Dos and Don'ts.....................................................................................................37

Saving Color Copies ................................................................................................ 38

Software and Utilities Included on the CD-ROM............................................... 39

Viewing the Contents of the CD-ROM .....................................................................39

Printer Drivers for This Printer..................................................................................40

TWAIN Driver ...........................................................................................................41

LAN-Fax Driver ........................................................................................................ 42

DeskTopBinder Lite..................................................................................................42

SmartDeviceMonitor for Admin ................................................................................43

DeskTopBinder-SmartDeviceMonitor for Client ....................................................... 44

Installing the Operating Instructions .................................................................45

PDF Manuals ...........................................................................................................45

Opening the Installed Operating Instructions...................................................47

Opening from the Icon..............................................................................................47

Opening from the [Start] Menu .................................................................................47

Opening from the CD-ROM......................................................................................47

Copy Paper ...........................................................................................................49

Recommended Paper Sizes and Types...................................................................49

Unusable Paper .......................................................................................................52

Paper Storage ..........................................................................................................53

INDEX......................................................................................................... 54

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Notice

Draft 2006/03/07

Regardingtothispart,pleaserefertotheattached"Manualrequirement". "Manualrequirement"willbeshowninthispartofofficialmanual.

Notice To Wireless LAN Interface (optional) Users

Notes to users

It is strictly forbidden to use antenna(s) except designated.

A The antenna(s) of this device must not be co-located or operating in conjunc-

tion with any other antenna or transmitter.

B This equipment complies with FCC RF radiation exposure limits set forth for

an uncontrolled environment. End users must follow the specific operating instructions for satisfying RF exposure compliance.

Notes to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in- stallation. This equipment generates, uses and can radiate radio frequency ener- gy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be deter- mined by turning the equipment off and on, the user is encouraged to try to cor- rect the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This device complies with Part 15 and 18 of the FCC Rules.

Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must ac- cept any interference received, including interference that may cause undesired operation.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Draft 2006/03/07

Operation is subject to the following two conditions:

(1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

IEEE 802.11b Interface Unit Type H:

This device complies with RSS-210 of Industry Canada.

The term “IC:” before the certification/registration number only signifies that the Industry Canada technical specifications were met.

To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to licens- ing.

To reduce potential radio interference to other users, the antenna type and its gain should be so chosen that the equivalent isotropically radiated power (EIRP) is not more than that required for successful communication.

This device has been designed to operate with an antenna having a maximum gain of [0.00] dBi. Antenna having a higher gain is strictly prohibited per regula- tions of Industry Canada. The required antenna impedance is [50] ohms.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can- ada.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt à accepter tout brouillage radioélectrique reçu, même si ce brouillage est suscep- tible de compromettre le fonctionnement du dispositif.

IEEE 802.11b Interface Unit Type H:

Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.

L'expression <<IC:>> avant le numéro d'homologation/enregistrement signifie seulement que les spécifications techniques d'Industrie Canada ont été re- spectées.

Pour empêcher que cet appareil cause du brouillage au service faisant l'objet d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres afin de fournir un écran de blindage maximal.

Si le matériel (ou son antenne d'émission) est installe à l'extérieur, il doit faire l'objet d'une licence.

Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne

Draft 2006/03/07

et son gain doivent être choisis de façon à ce que la puissance isotrope rayonnée équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une communication satisfaisante.

Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain max- imal de [0.00] dBi.Une antenne ayant un gain plus élevé est strictement interdite par les réglements d'Industrie Canada.L'impédance d'antenne requise est [50] ohms.

How to Read This Manual

Draft 2006/03/07

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of this manual.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[]

Indicates the names of keys that appear on the machine’s display panel.

{}

Indicates the names of keys on the machine’s control panel.

Safety Information

Draft 2006/03/07

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

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• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of used toner containers in accordance with local regula-

tions.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

• Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.

• If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service representative to change a new one. Operating the machine with a damaged power cord may cause an electric shock or fire.

• The supplied power cord is for use with this equipment only. Do not use with other appliances. Doing so may result in fire, electric shock, or injury.

R CAUTION:

Draft 2006/03/07

• Protect the machine from dampness or wet weather, such as rain and snow.

• Contact your service representative if you need to lift the machine (such as

when relocating it to another floor). Do not attempt to lift the machine without the assistance of your service representative. The machine will be damaged if it topples or is dropped, resulting in malfunction and risk of injury to users. The machine's various handling areas are for service engineer use only. Do not touch these areas.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner containers out of reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

• Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.

• Do not open toner cartridges forcefully. Toner can spill, dirtying your clothes or hands, and possibly resulting in accidental ingestion.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

R CAUTION:

Draft 2006/03/07

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• Do not look into the lamp. It can damage your eyes.

• When loading paper, take care not to trap or injure your fingers.

• Keep your hands clear of the booklet finisher tray when pulling out or push-

ing in the finisher's staple unit. You can trap your fingers if you do not.

• During operation, rollers for transporting the paper and originals revolve. A safety device is being installed so that the machine can be operated safely. But take care not to touch the machine during operation. An injury might occur.

• Fire and breakdown can result from heavy accumulation of dust inside this machine. Consult your service representative for details about and charges for cleaning the machine’s interior.

Positions of RWARNING and RCAUTION

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labels

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

AQI004S

AQI044S

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AQI053S

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ENERGY STAR Program

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As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

❖ Low-Power mode

This product automatically lowers its power consumption 15 minutes after the last copy or print job has finished. Printing is still possible in Low Power Mode, but if you wish to make copies press the {Energy Saver} key first.

• Off mode (for models equipped with the copier function only) If the machine is left idle for a specific time (default: 60 minutes), it is automatically switched off by Auto Off mode. To turn the machine back on, switch the Operation switch to “On”.

• If the machine is left idle in Low-Power mode for a specific time (default: 60 minutes), it automatically switches to a power saving mode. This is called “Sleep mode” in the ENERGY STAR Program. (Note that you can send print jobs from your computer or receive incoming faxes even in Sleep mode.) To wake the machine up, switch the Operation switch to “On”.

❖ Duplex Priority

The ENERGY STAR Program recommends the duplex function. This function is less of a burden to the environment. For applicable machines, duplex function (one-sided originalso two-sided copies) can be selected preferentially when the Operation switch or the {Clear Modes} key is pressed, or the machine resets automatically.

Printer and scanner installed

Type 1 Type 2

Low-power Mode Power consumption 184 W 223 W

Default interval 15 minutes 15 minutes

Recovery time 30 seconds 30 seconds

Printer and scanner installed

Draft 2006/03/07

Type 1 Type 2

Sleep mode Power consumption 8 W 8 W

Default interval 60 minutes 60 minutes

Recovery time 45 seconds 60 seconds

Duplex priority One-sidedoTwo-sided

Reference

For details about changing how long the machine waits before switching to Low-Power mode, see “Timer Settings”, General Settings Guide.

For details about changing Duplex Priority mode, see “Programming Defaults in Initial Display”, Copy/Document Server Reference.

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

Machine Types

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This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover.

Type 1 Type 2

Copy speed 35 copies/minute (A4K,

/2” u 11”K)

45 copies/minute (A4K, 81/2” u 11”K)

1. Getting Started

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This section describes how to start using this machine.

Guide to Components

This section introduces the names and functions of the components.

1. Auto Document Feeder (ADF)

If you load a stack of originals in the autodocument feeder (ADF), the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals face down here for copying.

3. Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on.

See “Turning On the Power”.

4. Operation switch

Press to turn the power on (the On indicator lights up). To turn the power off, press again (the On indicator goes off).

See “Turning On the Power”.

5. Control panel

See “Control Panel”.

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6. Internal Tray 1

Copied, printed paper or fax messages are delivered here.

7. Front Cover

Open this cover to replace toner cartridges.

8. Paper Tray 1,2

Load paper here.

9. Lower Paper Trays (optional)

Load paper here.

10. Switch for Anti-Condensation

Heaters

In a cold place, the machine’s internal humidity may become too high, making the paper in the paper trays damp (Trays 1 and 2, and the optional lower paper trays) and so causing printing problems. Using the anti-condensation heaters, you can prevent these problems.

If it is humid or cold, switch the heaters on.

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Getting Started

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1. Bypass Tray

Use when copying onto OHP transparencies, adhesive labels, translucent paper, and custom size paper.

2. Extender

Pull this extender out when loading sheets larger than A4L in the bypass tray.

3. Lower Right Cover

Open this cover when a paper jam occurs.

Reference

p.19 “Control Panel”

p.29 “Turning On the Power”

Options

This section introduces the names and functions of main optional parts.

External Options

This section provides explanations about external options.

Guide to Components

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1. Internal Tray 2

If you select this as the output tray, copied paper will be delivered here face down.

2. Exposure glass cover

Lower over originals for copying.

3. Handset

Used as a receiver when a fax unit is installed.

4. Scanner Accessibility Unit

This unit lets you operate the machine or scan documents from the side instead of using the control panel on the machine.

5. Paper Tray 3 (LCT)

You can load up to 2,000 sheets of 81/2"K paper in this tray.

6. Lower Paper Trays

This is a two-level paper tray.

7. SR790

Sorts, stacks, and staples copies. *1: Finisher upper tray *2: Finisher shift tray

AQI068S

8. Booklet Finisher SR3020

Sorts, stacks, staples and punches copies. The saddle stitch function can staple the

copies in the center and fold them into booklets.

*3: Finisher upper tray *4: Finisher shift tray *5: Booklet tray

9. Finisher SR3030

Sorts, stacks, staples and punches copies. *6: Finisher upper tray *7: Finisher shift tray

10. Bridge Unit

Relays copies to the finisher.

Note

❒ When the Scanner Accessibility Unit

is installed, the control panel and the scanner unit on the machine cannot be used.

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Getting Started

Internal Options

This section describes the options that can be installed in the machine.

•Fax unit Allows you to use the fax function.

• Extra G3 Interface Unit This lets you add a G3 fax line.

•PictBridge card This lets you directly print photographs taken with a PictBridge-compatible digital camera.

•USB host board This lets you connect a PictBridge-compatible digital camera to the machine with a USB cable.

• IEEE 1284 Interface Board Allows you to connect to an IEEE 1284 cable.

• IEEE 1394 interface board Allows you to connect to an IEEE 1394 cable.

• IEEE 802.11b wireless LAN board Allows you to install a wireless LAN interface.

• Bluetooth unit Allows you to expand the interface.

• Copy Data Security Unit If a document containing embedded text for unauthorized copy guard is copied, protected pages are grayed out in the copy.

• DataOverWriteSecurity Unit Allows you to erase data on the hard disk.

Note

❒ You cannot install two or more of the options below: IEEE 1394 interface

board, IEEE 802.11b wireless LAN board, Bluetooth unit, IEEE 1284 interface board.

❒ If the Copy Data Security Unit is installed in the machine, you cannot use the

scanner and fax functions.

Control Panel

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Control Panel

This illustration shows the control panel of the machine with options fully installed.

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1. {User Tools/Counter} key

•User Tools Press to change the default and conditions to meet your requirements. See “Accessing User Tools (System Settings)”, General Settings Guide.

•Counter Press to check or print the counter value. See “Counter”, General Settings Guide.

•Enquiry Press to find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See “Enquiry”, General Settings Guide.

2. Display panel

Displays keys for each function, operation status, or messages. See “Display”.

3. {Clear Modes} key

Press to clear the current settings.

4. {Program} key (copier, facsimile,

and scanner mode)

Press to register frequently used settings, or to recall registered settings.

5. {Interrupt} key (copier and scanner

mode)

Press to make interrupt copies during copying or scanning. See “Interrupt Copy”, Copy/Document Server Reference.

6. {Energy Saver} key

Press to switch to and from Energy Saver mode. See “Saving Energy”.

7. Main power indicator

The main power indicator goes on when you turn on the main power switch.

Do not turn off the main power switch while the Main power indicator is lit or blinking. Doing so may damage the hard disk.

8. Operation switch

Press to turn the power on (the On indicator goes on). To turn the power off, press it again (the On indicator goes off). See “Turning On the Power”.

9. {Login/Logout} key

Press this to log in or log out.

10. {Simplified Display} key

Press this to switch to the Simplified Display.

Getting Started

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11. {Sample Copy} key

Press to make a single set of copies or prints to check print quality before making multiple sets. See “Sample copy”, Copy/Document Server Reference.

12. {Start} key

Press to start copying or scanning, or printing documents stored using the Document Server function.

13. {q} key (enter key)

Press to enter a value.

14. {Clear/Stop} key

•Clear Press to delete a number entered.

•Stop Press to stop a job in progress, such as scanning, faxing, or printing.

15. Number keys

Use to enter the numbers for copies, fax numbers and data for the selected function.

16. Function keys

Press to display the operation screen of one of the following functions: copy, document box, facsimile, printer, or scanner.

The indicator of the selected function goes on. See “Changing Modes”.

17. Alert indicator

Lights continuously if an error has occurred.

18. Data In indicator (printer mode)

Blinks continuously if the machine has received a print job.

19. Communicating indicator, Re-

ceiving File indicator, Confidential File indicator

• Communicating indicator Lights continuously during data transmission and reception.

• Receiving File indicator Lights continuously while data other than personal box data or Memory Lock File is being received and stored in the fax memory. See “Substitute Reception”, Facsimile Reference.

• Confidential File indicator Lights continuously while personal box data is being received. Blinks while Memory Lock File is being received. See “Personal Boxes”, Facsimile Reference and “Printing a File Received with Memory Lock”, Facsimile Reference.

Reference

p.21 “Display”

p.31 “Saving Energy”

p.29 “Turning On the Power”

p.21 “Simplified Display”

p.27 “Changing Modes”

Display

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Display

The display panel shows machine status, error messages, and function menus.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like

. Keys appearing as cannot be used.

Important

❒ Don't apply strong impact or force to the screen. Or it may be damaged. Max-

imum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

The copying screen is displayed as default after power on.

The following display is of a machine with the options fully installed.

Simplified Display

This section explains the “Simplified Display” and its keys. If you press the {Simplified Display} key, functions screens change to their simpli-

fied displays.

Simplified displays contain main functions only.

Enlarged characters and keys make for easier operation.

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❖ Simplified Display

This illustration shows the copier function's simplified display.

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Getting Started

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1. [Key Color]

Use this to intensify the screen contrast by changing the color of the keys. This does not work on the default screens of the respective function.

Note

❒ Press the {Simplified Display} key again to return to the copier function's de-

fault screen.

❒ Simplified displays do not contain every available key.

When the Authentication Screen is Displayed

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When the Authentication Screen is Displayed

When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled, the Authentication Screen appears on the screen. The machine only becomes operable after entering your own login user name and login password. If user code authentication is enabled, you cannot use the machine until you enter the user code.

If you can use the machine, you can say that you are logged in. When you go out of the operable state, you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent unauthorized usage.

Important

❒ Ask the user administrator for the login user name, login password, and user

code. For details about user authentication, contact your administrator.

❒ User code to enter on User Code Authentication is the numerical value regis-

tered in the address book as “login user name”.

Note

❒ If authentication fails, the “Authentication has failed” message appears.

Check that the login user name and login password are correct.

User Code Authentication (Using the Control Panel)

When user authentication is set, the following screen appears:

Enter a user code (up to eight digits), and then press [OK].

Note

❒ To log off, do one of the following:

• Press the Operation switch.

•Press the {User Tools/Counter} key, press [System Settings], and then press the {User Tools/Counter} key.

•Press the {Energy Saver} key after jobs are completed.

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Getting Started

User Code Authentication (Using a Printer Driver)

When user authentication is set, specify the user code in the printer properties of the printer driver. For details, see the printer driver Help.

Follow the procedure below to log on when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.

A Press [Enter] for [Login User Name].

B Enter a login user name, and then press [OK]. C Press [Enter] for [Login Password].

D Enter a login password, and then press [OK]. E Press [Login].

When the user is authenticated, the screen for the function you are using appears.

Note

❒ If authentication fails, the “Authentication has failed” message appears.

Check that the login user name and login password are correct.

❒ If user code authentication has been specified, a different screen appears.

When the Authentication Screen is Displayed

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Log Off (Using the Control Panel)

Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

A Press the {Login/Logout} key.

AQI038S

B Press [Yes].

When Basic Authentication, Windows Authentication, or LDAP Authentication is set, make encryption settings in the printer properties of the printer driver, and then specify a login user name and password. For details, see the printer driver Help.

Note

❒ When logged on using a printer driver, you do not have to log off.

This section explains how to log onto the machine via Web Image Monitor.

A Click [Login]. B Enter a login user name and password, and then click [Login].

Getting Started

Draft 2006/03/07

Note

❒ For user code authentication, enter a user code in [User Name], and then

click [OK].

Log Off (Using Web Image Monitor)

A Click [Logout] to log off.

Note

❒ Delete the cache memory in the Web Image Monitor after logging off.

Changing Modes

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Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• When scanning a fax message for transmission

• During immediate transmission

• When accessing User Tools

• During interrupt copying

• During On hook dialing for fax transmission

• While scanning an original

❒ The copying screen is displayed as default after power on. You can change

this default setting. For the setting procedure, see “General Features”, General Settings Guide.

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Getting Started

System Reset

The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called “System Reset”. See “General Features”, General Settings Guide.

You can change the System Reset time. See “Timer Settings”, General Settings Guide.

Turning On the Power

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This section explains how to turn on/off the power.

Turning On the Power

❖ Operation switch

This machine has two power switches: operation switch and main power switch.

• Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make copies.

• Main power switch (left side of the machine) Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off. When the fax unit (optional) is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.

Note

❒ This machine automatically enters Energy Saver mode or turns itself off if you

do not use it for a while. See “Timer Settings”, General Settings Guide.

Turning On the Main Power

Turn on the main power as follows:

A Make sure the power cord is firmly plugged into the wall outlet.

B Open the main power switch cover and turn on the main power switch.

The main power indicator goes on.

AQH009S

Note

❒ Do not turn off the main power switch immediately after turning it on. Do-

ing so may result in damage to the hard disk or memory, leading to malfunctions.

❒ After you switch the main power on, a screen may appear to indicate that

the machine is initializing. Do not switch the power off during this process. Initialization takes about three minutes.

Getting Started

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Turning On the Power

Turn on the power as follows:

A Press the operation switch.

The On indicator goes on.

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Note

❒ If the power does not come on when the operation switch is pressed, check

the main power switch is on. If it is off, turn it on.

Turning Off the Power

Turn off the power as follows:

A Make sure the exposure glass cover or the ADF is in the right position. B Press the operation switch.

The On indicator goes off.

Note

❒ Even if you press the operation switch, the indicator does not go out, but

blinks in the following cases:

• When the exposure glass cover or ADF is open.

• During communication with external equipment.

• When the hard disk is active.

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Turning Off the Main Power

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Turn off the main power as follows:

Turning On the Power

Important

❒ Do not turn off the main power switch when the On indicator is lit or blink-

ing. Doing so may result in damage to the hard disk or memory.

❒ Make sure to turn off the main power switch before pulling out the power

plug. Not doing so may result in damage to the hard disk or memory.

A Make sure the On indicator is not lit. B Open the switch cover, and then turn off the main power switch.

The main power indicator goes out.

Note

❒ When the main power switch is turned off while using the fax function,

waiting fax and print jobs may be canceled, and incoming fax documents not received. If you have to turn off this switch for some reason, make sure 100% is shown as available memory on the screen before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord.

❒ The On indicator does not go out, but blinks in dial-in mode even if you

press the operation switch. When this happens, check the explanations below, and turn off the main power switch.

• The computer is not controlling the machine.

• The machine is not receiving a fax.

Reference

“xxxxx”, Troubleshooting

Saving Energy

This machine has the following two energy saving functions.

❖ Energy Saver

If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode. When you press the {Energy Saver} key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver mode. You can change the amount of time the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed. See “Timer Settings”, General Settings Guide.

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Getting Started

❖ Auto Off

The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. You can change the Auto Off time. See “Timer Settings”, General Settings Guide.

Note

❒ The Auto Off function will not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the cover is open

• When the “Add Toner” message appears

• When toner is being replenished

• When the User Tools/Counter/Enquiry screen is displayed

• When fixed warm-up is in progress

• When the facsimile, printer, or other functions are active

• When operations are suspended during printing

• When the On-hook dialing function is in use

• When a recipient is being registered in the address list or group dial list

• When the Data In indicator is on or blinking

• When the screen of stored document under the printer function is displayed

2. Entering Text



Draft 2006/03/07

This section describes how to enter characters.

Entering Text

When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that.

Available Characters

You can enter the following characters:

• Alphabetic characters

•Symbols

•Numerals 0123456789

Keys

You can change the entry screen using the keys below.

ソフトキーボードのSymbol Entryキーは削除します。

AQI070Sに差し替え

AMG061S

Draft 2006/03/07

Entering Text

Note

❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to

lock the case.

❒ You can also use the number keys to enter numbers, regardless of mode.

Reference

p.34 “Selecting a User Text”

How to Enter Text

This section explains text entry more specifically.

A Press [Shift] to switch between uppercase and lowercase. B Press the letters you want to enter.

Deleting characters

A Press [Backspace] or [Delete All] to delete characters.

Selecting a User Text

You can select and use a User Text that is registered in [Program / Change / Delete User Text].

For details about registering User Texts, see “General Features”, General Settings Guide.

A Press [User Text].

B Select the User Text you want to use.

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Reference

“General Features”, General Settings Guide

Entering Text

Draft 2006/03/07

Entering Text

3. Appendix

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This section describes Dos and Don'ts and copy paper.

Dos and Don'ts

The following items should be followed during use of this machine.

CAUTION:

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

CAUTION:

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

Important

❒ Do not turn the power off while the On indicator is lit or blinking. Doing so

may damage the hard disk.

❒ Before unplugging the power cord or turning off the main power switch,

make sure remaining memory space is at 100%, as shown on the screen. See “Turning Off the Power”, “Turning Off the Main Power”.

❒ Do not touch areas on or around the fusing unit. These areas get hot.

❒ After scanning originals continuously, the exposure glass may become warm

- this is not a malfunction.

❒ The area around the ventilation hole might feel warm. This is caused by ex-

haust air and is not a malfunction.

❒ If the machine is moved from a cold to a warm place, condensation may form

inside it. After moving the machine, do not use it for at least an hour. The machine requires this time to adapt to its new environment.

❒ The machine will malfunction if its internal temperature becomes too high. Be

sure not to block the intake and exhaust vents.

❒ Do not turn off the power while the machine is in operation. See “Turning Off

the Power”, “Turning Off the Main Power”.

❒ Do not open the covers of the machine when it is in operation. If you do, mis-

feeds might occur.

❒ Do not move or tilt the machine when the power is on.

❒ Do not allow small objects such as paperclips to fall into or become stuck in-

side the machine.

❒ Do not knock the machine while it is operating (for instance, do not use the

machine's surfaces to knock stacks of paper into square).

Draft 2006/03/07

Appendix

❒ Depending on the ambient temperature and humidity, steam may come from

the exhaust vent behind the control panel during printing. This is water vapour from the paper, not a sign of malfunction.

❒ If condensation forms inside the machine as a result of temperature change,

the machine may not print properly. To minimize this problem, use the optional anti-condensation heaters.

❒ The optional anti-condensation heaters keep the machine in optimal operat-

ing condition at all times by ensuring its interior is always warm. For this reason, the heaters will not go off when you switch the machine’s main power off. You have to switch them off intentionally.

❒ Be sure to make a note of the registered machine settings in case they are lost

due to accident or malfunction.

Reference

p.30 “Turning Off the Power”

p.31 “Turning Off the Main Power”

Saving Color Copies

Followings are notes on saving color copies.

• There is no difference between color prints and color copies in terms of fading. However, for long-term storage, make sure to store them in a binder away from direct sunlight.

• Toner may melt if a print and a half-dried print are put on top of each other.

• Toner may also melt when using solvent type adhesive agents for pasting prints.

• When folding prints, toner in the folds will come off.

• Toner may melt if it is placed on mats made of chlorinated plastic in locations of high temperature for long periods of time.

• Toner may melt if prints are placed in places of extremely high temperatures, such as near heaters.

Software and Utilities Included on the CD-ROM

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Software and Utilities Included on the CDROM

Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scanner/PostScript Drivers and Utilities”, and “Manuals”. PS Driver is stored in “Scanner/PostScript Drivers and Utilities”. In “Manuals”, manuals are stored in PDF format.

The following are included in the three separate CD-ROMs:

❖ Font Manager 2000

For installing new screen fonts, or organizing and managing fonts already in the system. For details about Font Manager 2000, see the manual on the CDROM labeled “Printer Drivers and Utilities”.

❖ SmartDeviceMonitor for Admin

For the system administrator to manage network printers.

❖ DeskTopBinder-SmartDeviceMonitor for Client

For users to manage their network print status.

❖ 1394 Utility

For the optional IEEE 1394 interface unit. For details, see the Readme file or the manual provided with the optional IEEE 1394 interface unit.

❖ Acrobat Reader

This utility allows you to read PDF files (Portable Document Format).

❖ Printer Utility for Mac

This utility allows users to download and manage a variety of fonts as well as manage printers. For details about this utility, see PostScript Supplement.

Note

❒ Documentation about using the machine is included on the CD-ROM in PDF

format. For details about using Acrobat Reader, see Acrobat Reader online Help.

Reference

SmartDeviceMonitor for Admin Help

DeskTopBinder-SmartDeviceMonitor for Client Help

Acrobat Reader online Help

Viewing the Contents of the CD-ROM

Follow the procedure below to view the contents of the CD-ROMs.

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Draft 2006/03/07

Appendix

B Click [Browse This CD-ROM].

Explorer starts and displays the contents of the CD-ROM.

Printer Drivers for This Printer

Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities”.

Printer Language PCL 6 PCL 5c RPCS PostScript 3

Windows 95

Windows 98

Windows Me

Windows 2000

Windows XP

Windows Server 2003

Windows NT 4.0

Mac OS

Mac OS X

OK OK OK

*11

*10

–––

*12

*13

*11 *12

*12

*14

Microsoft Windows 95 operating system

Microsoft Windows 98 operating system

Microsoft Windows Millennium Edition

Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional

Microsoft Windows XP Professional Microsoft Windows XP Home Edition

Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition

Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT Workstation operating system version 4.0 in a computer using x86 processors.

Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)

Mac OS X 10.1 or later (Native mode)

*10

Requires Service Pack 4 or later.

*11

Requires Service Pack 6 or later.

*12

The Adobe PostScript 3 printer drivers and PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Printer Drivers and Utilities”.

*13

The PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Printer Drivers and Utilities”.

*14

The Adobe PostScript Printer Description (PPD) installer is included on the CDROM labeled “Printer Drivers and Utilities”.

❖ PCL printer drivers

Two kinds of PCL printer driver (PCL 5c and PCL 6) are included on the CDROM that comes with this machine. These drivers allow your computer to communicate with this machine via a printer language.

Software and Utilities Included on the CD-ROM

Draft 2006/03/07

❖ RPCS printer driver

This printer driver allows the computer to communicate with the printer using a printer language. In addition to the conventional user interface, another preset user interface is provided.

❖ Adobe PostScript Printer Drivers and PPD files

Adobe PostScript printer drivers and the PPD files are included on the CDROM provided with this machine. Adobe PostScript printer drivers allow the computer to communicate with the printer using a printer language. PPD files allow the printer driver to enable specific printer functions.

❖ PPD files

PPD files are included on the CD-ROM provided with this machine. PPD files allow the printer driver to enable specific printer functions.

Note

❒ Some applications may require installation of the PCL 5c printer driver. In

this case, you can install PCL 5c without having to install PCL6.

Reference

“Preparing the Machine”, Printer Reference

PostScript 3 Supplement

TWAIN Driver

This section describes the file path to and system requirements of the TWAIN driver.

This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner, this driver must be installed.

❖ File path

The following drivers are included on the CD-ROM labeled “Scanner/PostScript Drivers and Utilities” provided with this machine:

\DRIVERS\TWAIN

❖ System requirements

•Hardware

PC/AT-compatible machines that support the following operating system properly Under Windows NT with RISC-based processors (MIPS R series, Alpha AXP, or PowerPC), this driver is not supported.

• Operating system

Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003

• Display resolution

800 x 600 pixels, 256 colors or higher

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Appendix

LAN-Fax Driver

This driver allows you to use LAN-Fax functions.

❖ File path

The following folders are on the CD-ROM labeled “Scanner/PostScript Drivers and Utilities”:

• LAN-Fax Driver for Windows 98/Me

\DRIVERS\LAN-FAX\WIN9X_ME

• LAN-Fax Driver for Windows NT 4.0

\DRIVERS\LAN-FAX\NT4

• LAN-Fax Driver for Windows

2000/XP and Windows Server 2003

\DRIVERS\LAN-FAX\WIN2K_XP

❖ System requirements

•Hardware

PC/AT-compatible

• Operating systems

Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0

•Display

VGA 640u480 pixels or more

Note

❒ Before beginning installation, exit all other applications.

DeskTopBinder Lite

This section explains the file path and system requirements of DeskTopBinder Lite.

DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files. Also, with the ScanRouter delivery software, you can view the files stored in in-trays of the delivery server or use other functions for stored files.

For details about the software installed with DeskTopBInder Lite, see “DeskTopBinder Lite”, Scanner Reference.

❖ File path

The following drivers are included on the CD-ROM labeled “Scanner/PostScript Drivers and Utilities” provided with this machine:

\UTILITY\DESKV2

Software and Utilities Included on the CD-ROM

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❖ System requirements

•Hardware

PC/AT-compatible machines that support the operating system properly

• Operating system

When installing all functions of DeskTopBinder Microsoft Windows 98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/2000 Advanced Server SP1 or later/XP Professional/XP Home Edition Microsoft Windows Server 2003 Standard Edition/Enterprise Edition

When installing only SmartDeviceMonitor for Client Microsoft Windows 95 SP1/98/98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/XP Professional/XP Home Edition Microsoft Windows Server 2003 Standard Edition/Enterprise Edition Microsoft Windows NT 4.0 SP5 or later

Reference

Scanner Reference

SmartDeviceMonitor for Admin

SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IPv4 address. We recommend that network administrators use this application.

❖ File path

SmartDeviceMonitor for Admin is stored in the following folder in the CDROM labeled “Printer Drivers and Utilities”:

NETWORK\DEVMON\ADMIN\DISK1

Operating system Protocol stack

Windows 95 / 98 / Me TCP/IP provided with Windows 95 / 98 / Me

IPX/SPX provided with Windows 95 / 98 / Me

NetWare Client provided with Windows 95 / 98

Novell Client provided with Windows 95 / 98

Windows 2000 TCP/IP provided with Windows 2000

IPX/SPX provided with Windows 2000

NetWare Client provided with Windows 2000

Novell Client provided with Windows 2000 or Window NT

Windows XP TCP/IP provided with Windows XP

IPX/SPX provided with Windows XP

NetWare Client provided with Windows XP

Novell Client provided with Windows XP

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Appendix

Operating system Protocol stack

Windows Server 2003 TCP/IP provided with Windows Server 2003

IPX/SPX provided with Windows Server 2003

NetWare Client provided with Windows Server 2003

Novell Client provided with Windows Server 2003

Windows NT 4.0 TCP/IP provided with Windows NT

IPX/SPX provided with Windows NT

Client Service for NetWare provided with Windows NT

Novell Client provided with Windows 2000 or Windows NT

❖ Available functions

SmartDeviceMonitor for Admin has the functions to check the followings:

• Printer supplies such as paper or ink

• Results of print jobs executed from the computer

Reference

Network Guide

SmartDeviceMonitor for Admin Help

DeskTopBinder-SmartDeviceMonitor for Client

DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document.

❖ File path

DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”:

NETWORK\DEVMON\CLIENT\DISK1

❖ Operating environment of the printer driver

• Applicable computer

Machines which properly work with the applicable OS below. PC/AT compatible machine.

• Applicable OS

Microsoft Windows 98SE/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003

Note

❒ See “DeskTopBinder Lite”, Scanner Reference or Help of DeskTopBinder-

SmartDeviceMonitor for Client.

❒ DeskTopBinder includes SmartDeviceMonitor for Client. See Help of Desk-

TopBinder-SmartDeviceMonitor for Client.

Installing the Operating Instructions

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Installing the Operating Instructions

The supplied “Manuals” CD-ROM contains HTML-format manuals. Install the manuals you want to read.

Important

❒ The system requirements for installing the manuals are as follows:

• Operating System: Windows 95/98/Me, Windows 2000/XP, Windows

Server 2003, or Windows NT4.0

• Minimum Display Resolution: 800u600 pixels

❒ Recommended Browser:

• Microsoft Internet Explorer 4.01 SP2 or later

• Netscape 6.2 or later

❒ A simplified manual is displayed if you are using Internet Explorer 3.02 or

Netscape Navigator 4.05 or later versions.

❒ HTML manuals can also be viewed on a Macintosh.

A Click [Install manuals].

B Install the manual you require according to the displayed instructions. C When installation is complete, click [Finish]. D Click [Finish].

Note

❒ If you cannot install a manual, copy the “Manual” folder to your comput-

er’s hard drive, and then run “Setup.exe”.

❒ To delete an installed manual, on the [Start] menu, click [Programs], then

[Product Name], and then uninstall the data.

PDF Manuals

The supplied CD-ROM contains PDF versions of the HTML user manuals.

❖ File path

The PDF manuals are in the following folders on the CD-ROM:

• About This Machine

PDF MANUAL\US_ENG\INTRO

• General Settings Guide

PDF MANUAL\US_ENG\USERTOOL

•Troubleshooting

PDF MANUAL\US_ENG\TROUBLE

•Copy/Document Server Reference

PDF MANUAL\US_ENG\COPY

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Appendix

• Facsimile Reference

PDF MANUAL\US_ENG\FAX

•Printer Reference

PDF MANUAL\US_ENG\PRINTER

• Scanner Reference

PDF MANUAL\US_ENG\SCANNER

• Network Guide

PDF MANUAL\US_ENG\NETWORK

• PostScript3 Supplement

PDF MANUAL\US_ENG\PS3

Note

❒ To view the PDF manuals, you need to have Adobe Acrobat or Adobe Reader

installed on your computer.

Opening the Installed Operating Instructions

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Opening the Installed Operating Instructions

This section explains how to open installed manuals.

Opening from the Icon

This section explains how to open a manual using its desktop icon.

A Double-click the icon on your desktop.

The browser opens, and then the manual appears.

Opening from the [Start] Menu

This section explains how to open a manual from the [Start] menu.

A On the [Start] menu, point to [Programs] (Windows XP: [All Programs]), then

[Product Name], and then click the manual you want to view.

The browser opens, and then the manual appears.

Note

❒ Depending on the settings made during installation, folder names may dif-

fer.

Opening from the CD-ROM

This section explains how to open a manual from a supplied CD-ROM.

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Appendix

A Click [Read manuals]. B Click the title of the manual you want to view.

The browser opens, and then the manual appears.

Copy Paper

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Copy Paper

This section describes recommended paper sizes and types, unusable paper, and paper storage.

Ricoh RFAPL01 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual