Ricoh PRSP220NW1 User Manual

For safe and correct use, be sure to read Safety Information before
using the machine.

User Guide

TABLE OF CONTENTS

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How to Find Information about Operations and Troubleshooting...............................................................10

Operating Manual (Printed)....................................................................................................................... 10

Operating Manual (Digital Format)........................................................................................................... 10

Help.............................................................................................................................................................. 11

How to Read This Manual...............................................................................................................................12

Introduction...................................................................................................................................................12

Symbols Used in This Manual.....................................................................................................................12

Model-Specific Information........................................................................................................................ 12

Disclaimer.....................................................................................................................................................13

Notes............................................................................................................................................................ 14

Note to Administrator.................................................................................................................................. 14

About IP Address......................................................................................................................................... 15

Differences in Performance/Functions between Different Models.......................................................... 15

Differences in Performance/Functions between Different Models.......................................................... 16

1. Guide to the Machine

Guide to Components......................................................................................................................................17

Exterior..........................................................................................................................................................17

Exterior..........................................................................................................................................................21

Interior...........................................................................................................................................................22

Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw)....................................................22

Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw).............................................. 24

Control Panel................................................................................................................................................26

Changing Operation Modes.......................................................................................................................... 29

Multi-access......................................................................................................................................................30

Assigning a Setting to the Short Cut Key........................................................................................................33

Assigning a Setting Using the Control Panel..............................................................................................33

Assigning a Setting Using Web Image Monitor........................................................................................33

Accessing the Function Assigned to the Short Cut Key.............................................................................34

Entering Characters..........................................................................................................................................35

About Operation Tools....................................................................................................................................37

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 39

Loading Paper.................................................................................................................................................. 41

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Loading Paper into Tray 1...........................................................................................................................41

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Loading Paper into the Bypass Tray...........................................................................................................46

Specifying Paper Type and Paper Size Using the Control Panel.................................................................49

Specifying the Paper Type.......................................................................................................................... 49

Specifying the Standard Paper Size...........................................................................................................50

Specifying a Custom Paper Size................................................................................................................ 50

Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................52

Specifying a Custom Paper Size................................................................................................................ 52

Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................53

Specifying a Custom Paper Size................................................................................................................ 53

Specifying Paper Type and Paper Size Using the Printer Driver..................................................................54

Supported Paper.............................................................................................................................................. 55

Specifications of Paper Types.....................................................................................................................56

Non-Recommended Paper Types.............................................................................................................. 58

Paper Storage.............................................................................................................................................. 59

Print Area......................................................................................................................................................59

Placing Originals..............................................................................................................................................62

Placing Originals on the Exposure Glass...................................................................................................62

Placing Originals in the Auto Document Feeder....................................................................................... 62

About Originals............................................................................................................................................63

3. Printing Documents

What You Can Do with the Printer Function...................................................................................................67

Configuring Option Settings and Paper Settings for the Printer....................................................................68

When Using Windows................................................................................................................................ 68

When Using Mac OS X...............................................................................................................................69

Displaying the Printing Preferences Dialog Box.............................................................................................70

Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................70

Displaying the Printing Preferences Dialog Box in an Application.......................................................... 70

Basic Operation of Printing............................................................................................................................. 72

If a Paper Mismatch Occurs....................................................................................................................... 72

Canceling a Print Job...................................................................................................................................73

4. Copying Originals

What You Can Do with the Copier Function..................................................................................................75

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Copier Mode Screen.......................................................................................................................................76

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Basic Operation of Copying........................................................................................................................... 77

Canceling a Copy....................................................................................................................................... 78

Making Enlarged or Reduced Copies............................................................................................................80

Specifying Reduce/Enlarge....................................................................................................................... 80

Making Combined/2-sided Copies.............................................................................................................. 82

Specifying Combined and 2-sided Copies............................................................................................... 86

Copying an ID Card........................................................................................................................................ 87

Specifying the Scan Settings for Copying......................................................................................................89

Adjusting Image Density..............................................................................................................................89

Selecting the Document Type According to Original............................................................................... 89

5. Scanning Originals

What You Can Do with the Scanner Function............................................................................................... 91

Send Scanned Documents to a Folder on a Client Computer................................................................. 91

Send Scanned Documents by E-mail......................................................................................................... 91

Scanning Documents from a Client Computer.......................................................................................... 91

Scanner Mode Screen.....................................................................................................................................92

Registering Scan Destinations......................................................................................................................... 93

Modifying Scan Destinations......................................................................................................................98

Deleting Scan Destinations..........................................................................................................................99

Testing Transmission.....................................................................................................................................99

Basic Operation of Scan to Folder...............................................................................................................101

Step 1: Printing the Check Sheet.............................................................................................................. 101

Step 2: Confirming the User Name and Computer Name.................................................................... 102

Step 3: Creating a Shared Folder on a Computer................................................................................. 104

Step 4: Specifying Access Privileges for the Created Shared Folder................................................... 105

Step 5: Registering a Shared Folder in the Machine's Address Book.................................................. 106

Step 6: Send Scanned Files to a Shared Folder.....................................................................................107

Basic Operation of Scan to E-mail...............................................................................................................109

Step 1: Configuring SMTP and DNS Settings.........................................................................................109

Step 2: Registering Destination E-mail Addresses in the Address Book................................................109

Step 3: Sending Scanned Files by E-mail................................................................................................110

Basic Operation of Scan to FTP....................................................................................................................113

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Step 1: Configuring SMTP and DNS Settings.........................................................................................113

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Step 2: Sending Scanned Files to an FTP Server.................................................................................... 113

Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP

220SFNw, and SP 221SFNw)....................................................................................................................116

Basic Procedure for Saving Scan Files on a USB Flash Memory Device..................................................118

Basic Operation for TWAIN Scanning........................................................................................................120

Using TWAIN scanner..............................................................................................................................120

TWAIN scanning.......................................................................................................................................120

Settings you can configure in the TWAIN dialog box........................................................................... 121

Basic Operation for WIA Scanning............................................................................................................. 123

Using SANE scanning................................................................................................................................... 124

Specifying the Scan Settings for Scanning.................................................................................................. 125

Specifying the Scanning Size According to the Size of the Original....................................................125

Adjusting Image Density........................................................................................................................... 125

Specifying Resolution................................................................................................................................126

6. Sending and Receiving a Fax

What You Can Do with the Fax Function.....................................................................................................127

Fax Settings Workflow.................................................................................................................................. 128

Types of Transmission and Reception Modes............................................................................................. 129

Transmission Mode Selection...................................................................................................................129

Reception Mode Selection....................................................................................................................... 129

Fax Mode Screen..........................................................................................................................................131

Setting the Date and Time............................................................................................................................. 132

Registering Fax Destinations......................................................................................................................... 133

Registering Fax Destinations Using the Control Panel............................................................................133

Registering Fax Destinations Using Web Image Monitor...................................................................... 135

Sending a Fax................................................................................................................................................138

Selecting Transmission Mode...................................................................................................................138

Basic Operation for Sending a Fax......................................................................................................... 139

Specifying the Fax Destination................................................................................................................. 141

Useful Sending Functions..........................................................................................................................145

Specifying the Scan Settings for Faxing.................................................................................................. 148

Using the Fax Function from a Computer (LAN-Fax)..................................................................................151

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Basic Operation for Sending Faxes from a Computer...........................................................................151

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Configuring Transmission Settings............................................................................................................153

Configuring the LAN-Fax Address Book................................................................................................. 153

Editing a Fax Cover Sheet........................................................................................................................ 156

Receiving a Fax..............................................................................................................................................157

Selecting Reception Mode....................................................................................................................... 157

Forwarding or Storing Faxes in Memory................................................................................................ 160

Lists/Reports Related to Fax......................................................................................................................... 164

7. Configuring the Machine Using the Control Panel

Basic Operation.............................................................................................................................................165

Menu Chart.................................................................................................................................................... 167

Copier Features Settings............................................................................................................................... 168

Scanner Features Settings............................................................................................................................. 172

Fax Transmission Features Settings...............................................................................................................174

Fax Features Settings.....................................................................................................................................176

Address Book Settings...................................................................................................................................181

System Settings...............................................................................................................................................182

Tray Paper Settings........................................................................................................................................187

Administrator Settings....................................................................................................................................189

Printing Lists/Reports..................................................................................................................................... 195

Printing the Configuration Page................................................................................................................195

Types of Lists/Reports............................................................................................................................... 195

Network Settings............................................................................................................................................197

8. Configuring the Machine Using Utilities

Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 201

Using Web Image Monitor...........................................................................................................................202

Displaying Top Page..................................................................................................................................... 203

Changing the Interface Language........................................................................................................... 204

Checking the System Information................................................................................................................. 205

Status Tab...................................................................................................................................................205

Counter Tab............................................................................................................................................... 206

Machine Information Tab......................................................................................................................... 207

Configuring the System Settings................................................................................................................... 208

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Sound Volume Adjustment Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw).........................208

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Tray Paper Settings Tab............................................................................................................................208

Copier Tab.................................................................................................................................................209

Fax Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw)...............................................................210

Toner Management Tab...........................................................................................................................211

Interface Tab..............................................................................................................................................211

Shortcut to Function Tab............................................................................................................................211

Registering Destinations................................................................................................................................ 213

Configuring the Network Settings................................................................................................................ 214

Network Status Tab...................................................................................................................................214

IPv6 Configuration Tab.............................................................................................................................215

Network Application Tab......................................................................................................................... 216

DNS Tab.................................................................................................................................................... 217

Auto E-mail Notification Tab.................................................................................................................... 218

SNMP Tab................................................................................................................................................. 218

SMTP Tab...................................................................................................................................................219

POP3 Tab...................................................................................................................................................220

Wireless Tab (only SP 220SNw, SP 221SNw, SP 220SFNw, and SP 221SFNw).......................... 221

Google Cloud Tab....................................................................................................................................222

Configuring the IPsec Settings.......................................................................................................................223

IPsec Global Settings Tab.........................................................................................................................223

IPsec Policy List Tab...................................................................................................................................223

Printing Lists/Reports..................................................................................................................................... 227

Configuring the Administrator Settings.........................................................................................................228

Administrator Tab...................................................................................................................................... 228

Rest Settings Tab........................................................................................................................................228

Backup Setting Tab................................................................................................................................... 229

Restore Setting Tab....................................................................................................................................230

Set Date/Time Tab....................................................................................................................................231

Energy Saver Mode Tab.......................................................................................................................... 232

Using Web Image Monitor...........................................................................................................................233

Displaying Top Page.................................................................................................................................233

Changing the Interface Language........................................................................................................... 234

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Installing the Help Source File..................................................................................................................235

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Displaying Help.........................................................................................................................................235

Menu.......................................................................................................................................................... 235

Home..........................................................................................................................................................236

System Settings.......................................................................................................................................... 236

Network Settings....................................................................................................................................... 237

IPsec Settings............................................................................................................................................. 240

Print List/Report......................................................................................................................................... 243

Administrator Tools....................................................................................................................................243

Using Smart Organizing Monitor.................................................................................................................246

Displaying Smart Organizing Monitor Dialog....................................................................................... 246

Checking the Status Information...............................................................................................................246

Checking the Status Information...............................................................................................................248

Configuring the Machine Settings............................................................................................................249

Configuring the IPv6 Settings................................................................................................................... 250

9. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................253

Cautions When Cleaning..............................................................................................................................255

Cleaning the Inside of the Machine............................................................................................................. 256

Cleaning the Exposure Glass........................................................................................................................257

Cleaning the Auto Document Feeder (When Using SP 221SF, SP 220SNw, SP 221SNw, SP

220SFNw, and SP 221SFNw)....................................................................................................................258

Moving and Transporting the Machine....................................................................................................... 259

Disposal......................................................................................................................................................260

Where to Inquire....................................................................................................................................... 260

10. Troubleshooting

Error and Status Messages on the Screen...................................................................................................261

Error and Status Indicate on the Control Panel........................................................................................... 269

Error and Status Messages Appear on Smart Organizing Monitor..........................................................271

Clearing Misfeeds......................................................................................................................................... 273

Removing Jammed Paper from Tray 1.....................................................................................................273

Removing Jammed Paper from the Bypass Tray.....................................................................................275

Opening the Rear Cover to Remove Jammed Paper............................................................................. 276

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Removing Scanning Jams......................................................................................................................... 277

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When You Cannot Print Test Page............................................................................................................... 279

Paper Feed Problems.....................................................................................................................................280

Print Quality Problems................................................................................................................................... 282

Checking the Condition of the Machine..................................................................................................282

Checking the Printer Driver Settings.........................................................................................................283

Printer Problems............................................................................................................................................. 284

When You Cannot Print Properly.............................................................................................................284

When You Cannot Print Clearly...............................................................................................................285

When Paper is Not Fed or Ejected Properly...........................................................................................287

Copier Problems............................................................................................................................................ 288

When You Cannot Make Clear Copies..................................................................................................288

When You Cannot Make Copies as Wanted.........................................................................................289

Scanner Problems..........................................................................................................................................290

When You Cannot Browse the Network to Send a Scan File............................................................... 290

When Scanning Is Not Done As Expected............................................................................................. 290

Fax Problems..................................................................................................................................................291

When You Cannot Send or Receive Fax Messages As Wanted.......................................................... 291

When an error code appears on the fax journal or transmission status report....................................292

Common Problems.........................................................................................................................................295

11. Appendix

Functions and Network Settings Available in an IPv6 Environment.......................................................... 297

Available Functions................................................................................................................................... 297

Transmission Using IPsec...............................................................................................................................299

Encryption and Authentication by IPsec.................................................................................................. 299

Security Association.................................................................................................................................. 300

Encryption Key Exchange Settings Configuration Flow......................................................................... 301

Specifying Encryption Key Exchange Settings........................................................................................301

Specifying IPsec Settings on the Computer............................................................................................. 302

Enabling and Disabling IPsec Using the Control Panel..........................................................................304

Notes About the Toner.................................................................................................................................. 305

Specifications of the Machine...................................................................................................................... 306

General Function Specifications.............................................................................................................. 306

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Printer Function Specifications..................................................................................................................308

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Copier Function Specifications.................................................................................................................308

Scanner Function Specifications...............................................................................................................309

Fax Function Specifications...................................................................................................................... 310

Consumables..................................................................................................................................................312

Print Cartridge............................................................................................................................................312

Information for This Machine........................................................................................................................313

User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........313

Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)

.................................................................................................................................................................... 314

Environmental Advice for Users (mainly Europe)............................................................... 314

Notice To Wireless LAN Interface Users (mainly Europe).................................................315

Notes to users in the state of California (Notes to Users in USA) (mainly North America)....

.................................................................................................................................................................... 316

Notes to users in the United States of America (mainly North America)......................... 316

Notes to Canadian Users of Wireless Devices (mainly North America)......................... 317

Caution.......................................................................................................................................................317

ENERGY STAR Program........................................................................................................................... 318

Saving Energy............................................................................................................................................319

Copyright Information about Installed Applications...................................................................................321

expat...........................................................................................................................................................321

JPEG LIBRARY............................................................................................................................................321

OpenLDAP 2.1.......................................................................................................................................... 321

OpenSSL 0.9.8g....................................................................................................................................... 322

Trademarks.....................................................................................................................................................325

INDEX...........................................................................................................................................................327

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How to Find Information about Operations

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and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating
Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be
sure to read this manual before using the machine.

Setup Guide

This manual explains how to setup this machine.

It explains the instructions of taking out the machine from the packing box and connecting it to a
computer.

Initial Guide for FAX (only SP 221SF, SP 220SFNw, and SP221SFNw)

This manual explains how to set up the machine. It also explains how to remove the machine

from the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network.

Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

• When using Windows

1. Insert the CD-ROM into the CD-ROM drive.

2. Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

• When using Mac OS X

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1. Insert the CD-ROM into the CD-ROM drive.

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2. Double-click [Manuals.htm] file, located on the CD-ROM root directory.

3. Select the language.

4. Click [Read PDF manuals].

5. Click the manual you want to refer to.

The PDF file manual opens.

Help

Use the following procedure to open the Help files learn about the printer driver, Web Image Monitor,
and Smart Organizing Monitor functions.

For details about using Web Image Monitor, see page 201 "Configuring the Machine Using

Utilities".

For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".

Printer driver

1. Click [Help] on the printing preferences dialog box.

For the procedure on how to open the printing preferences dialog box, see page 70
"Displaying the Printing Preferences Dialog Box".

Web Image Monitor

1.

Click on the top right of the screen.

To display Help, install the help source file beforehand. For details about installing the

file, see page page 233 "Using Web Image Monitor".

Smart Organizing Monitor

1. Click [Help] on the [Printer Configuration] screen.

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How to Read This Manual

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Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

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The following information is region-specific. Read the information under the symbol that corresponds to

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the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.

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Notes

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Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.

Some illustrations in this manual might be slightly different from the machine.

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications
by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

• Entering the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Admin. Tools].

• Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default.
The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 189 "Administrator Settings" or page 165
"Configuring the Machine Using the Control Panel".

Password

When you log in to this printer, you will be prompted to enter the password. We strongly recommend
you to change the factory default password immediately to prevent information leakage and
unauthorized operations by others.

You will be prompted to enter your password when you attempt to change printer settings configured
using Web Image Monitor.

To use the factory default password, leave the password blank when using Web Image Monitor.

To Change password for Web Image Monitor, you need to log on as an Administrator, and then make
the necessary settings.

For details about setting a password, see page 233 "Using Web Image Monitor".

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About IP Address

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In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.

Differences in Performance/Functions between Different Models

The differences in main performance/functions between different models are as follows:

SP 221S

SP 221SF

SP 221SNw

Fax Not available Not available Available

(Standard)

SP 220SNw

ADF Not available Available

(Standard)

Available

(Standard)

SP 220SFNw

SP 221SFNw

Available

(Standard)

Available

(Standard)

PCL driver Not available Available Not available Available

Ethernet Port

Not available Available Not available Available

(Network)

Wireless LAN Not available Available Not available Available

Scan to

Not available Available Not available Available

Email/FTP/Folder

Toner

Not available Not available Available

*1

Available
Management
(Toner Level
Indication)

Paperless FAX

*2

Not available Not available Not available Available

*1

SP 221S SP 221SF

Fax Not available Available

(Standard)

ADF Not available Available

(Standard)

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SP 221S SP 221SF

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Ethernet Port

Not available Not available

(Network)

Wireless LAN Not available Not available

Scan to

Not available Not available

Email/FTP/Folder

Toner
Management

Not available

Available

Available

*1

(Toner Level
Indication)

Paperless FAX

Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not

*1

be available. For [Toner End Option], see page 182 "System Settings".

"Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones you

*2

want, thus saving paper. "Paperless FAX" refers to [Reception File Processing] and [Notify Forward Status]
that can be specified using the machine's control panel and [Fax Received File Processing] that can be
specified using Web Image Monitor. For details, see page 176 "Fax Features Settings" and page 208
"Configuring the System Settings".

*2

Not available Not available

Differences in Performance/Functions between Different Models

The differences in main performance/functions between different models are as follows:

SP 221

Ethernet Port (Network) Not available Available

Wireless LAN Not available Available

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SP 220Nw

SP 221Nw

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This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.

Exterior

No. Name Description

1 Exposure Glass Place originals here sheet by sheet.

2 Control Panel Contains a screen and keys for machine control.

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3 Front Cover Open this cover to replace the print cartridge or remove jammed

paper.

4 Stop Fences Raise this fence to prevent paper from falling off.

5 Bypass Tray This tray can hold one sheet of plain paper.

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No. Name Description

5 Cover for the Exposure

Glass

6 Tray 1 This tray can hold up to 150 sheets of plain paper.

10 Auto Document Feeder

(Exposure Glass Cover)

11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This

11 Tray Cover Attach this cover when you extend the tray.

12 ADF Cover Open this cover to remove originals jammed in the ADF.

13 Rear Cover Open this cover to remove jammed paper.

14 External Telephone

Connector

14 G3 (analog) Line

Interface Connector

15 USB Port For connecting the machine to a computer using a USB cable.

Open this cover to place originals on the exposure glass.

The ADF is integrated with the exposure glass cover. Open this
cover to place documents on the exposure glass.

tray can hold up to 35 sheets of plain paper.

For connecting an external telephone.

For connecting a telephone line.

16 Ethernet Port For connecting the machine to the network using a network

interface cable.

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No. Name Description

1 Exposure Glass Place originals here sheet by sheet.

2 Control Panel Contains a screen and keys for machine control.

3 Front Cover Open this cover to replace the print cartridge or remove jammed

paper.

4 Stop Fences Raise this fence to prevent paper from falling off.

5 Bypass Tray This tray can hold one sheet of plain paper.

5 Cover for the Exposure

Open this cover to place originals on the exposure glass.

Glass

6 Tray 1 This tray can hold up to 150 sheets of plain paper.

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8 Handset Enables you to use the machine as a telephone.

10 Auto Document Feeder

(Exposure Glass Cover)

The ADF is integrated with the exposure glass cover. Open this
cover to place documents on the exposure glass.

11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This

tray can hold up to 35 sheets of plain paper.

11 Tray Cover Attach this cover when you extend the tray.

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No. Name Description

12 ADF Cover Open this cover to remove originals jammed in the ADF.

13 Rear Cover Open this cover to remove jammed paper.

14 External Telephone

For connecting an external telephone.

Connector

14 G3 (analog) Line

For connecting a telephone line.

Interface Connector

15 USB Port For connecting the machine to a computer using a USB cable.

16 Ethernet Port For connecting the machine to the network using a network

interface cable.

• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it
easier to take the printed paper out.

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Guide to Components

No. Name Description

1 Stop Fences Raise this fence to prevent paper from falling off.

2 Front Cover Lift up this cover to replace consumables or clear a paper jam.

3 Bypass Tray This tray can hold one sheet of plain paper.

4 Tray 1 This tray can hold up to 150 sheets of plain paper.

6 Rear Cover Open this cover to deliver sheets face up or remove jammed

paper.

7 USB Port Use a USB cable to connect the printer to the host computer.

8 Ethernet Port Use a network interface cable to connect the printer to the

9 Tray 1 Cover Attach this cover when you extend the tray.

network.

xx Control Panel The keys to operate the machine and the indicators for checking

opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 21

the status of the machine are on this control panel. For details, see
page 26 "Control Panel".

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DSH107

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12

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Interior

No. Name Description

1 Print Cartridge A replacement consumable that is required to make prints on

paper. It needs to be replaced when the Toner/Paper End
indicator flashes red. For details about replacing the cartridge, see
page 253 "Replacing the Print Cartridge".

Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw)

22 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml

Guide to Components

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No. Name Description

1 [Image Quality] key Press to select the scan quality for the current job.

2 [Shortcut to Func.] key Press to use the function pre-assigned to this key.

3 [Density] key Press to adjust the image density for the current job.

4 [Copy] key Press to switch the machine to copier mode.

5 [Scanner] key Press to switch the machine to scanner mode.

6 Screen Displays the current status and messages.

7 Scroll Keys Press to move the cursor in the direction indicated by the key.

8 Number Keys Press to enter numerical values when specifying settings such as

fax numbers and copy quantities or to enter letters when specifying
names.

9 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,

fax transmission/reception, and other actions in progress.

10 [User Tools] key Press to display the menu for configuring the machine's system

settings.

11 [Power] key This indicator lights up blue when the machine is turned on. It

flashes when a print job is received and during printing, scanning,
or fax transmission/reception.

12 [Wi-Fi Direct] key (only

SP 220SNw and SP
221SNw)

14 Selection keys Press the key underneath an item shown on the bottom line of the

15 Data In Indicator This indicator lights blue when the machine receives print data

16 [Back] key Press to cancel the last operation or to return to the previous level

17 Alert Indicator This indicator lights up red when the machine runs out of paper or

Press this key to activate or deactivate the Wi-Fi Direct function.
Pressing this key while Wi-Fi is disabled activates Wi-Fi and
reboots the machine automatically. This indicator lights blue when
the Wi-Fi Direct function is active.

screen to select it.

from the host device.

of the menu tree.

consumables, when the paper settings do not match the settings
specified by the driver, or when other errors occur. It flashes when
the toner is nearly empty.

opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 23

MF

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14 15 16 17 18 19 20 21 22 24

DSH108

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1. Guide to the Machine

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No. Name Description

18 [OK] Key Press to confirm settings and specified values, or to move to the

next menu level.

19 [Start] key Press to start fax transmission/reception, scanning, or copying.

Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw)

No. Name Description

1 [On Hook Dial] key Press to use on-hook dialing to check the destination's status when

sending a fax.

2 [Address Book] key Press to select a scan or fax destination from the Address Book.

3 [Image Quality] key Press to select the scan quality for the current job.

4 [Shortcut to Func.] key Press to use the function pre-assigned to this key.

5 [Density] key Press to adjust the image density for the current job.

6 [Copy] key Press to switch the machine to copier mode.

7 [Scanner] key Press to switch the machine to scanner mode.

24 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml

Guide to Components

Draft 2016/05/27

No. Name Description

8 Screen Displays the current status and messages.

9 Scroll Keys Press to move the cursor in the direction indicated by the key.

10 Number Keys Press to enter numerical values when specifying settings such as

fax numbers and copy quantities or to enter letters when specifying
names.

11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,

fax transmission/reception, and other actions in progress.

12 [User Tools] key Press to display the menu for configuring the machine's system

settings.

13 [Power] key This indicator lights up blue when the machine is turned on. It

flashes when a print job is received and during printing, scanning,
or fax transmission/reception.

14 One Touch buttons Press to select a scan or fax Quick Dial destination.

15 [Pause/Redial] key Press to insert a pause in a fax number or to display the last used

scan or fax destination.

16 [Shift] key Press to use the Quick Dial numbers 5 to 8 when specifying a scan

or fax destination using the One Touch buttons.

17

19 [Facsimile] key Press to switch the machine to fax mode.

20 Selection keys Press the key underneath an item shown on the bottom line of the

21 Data In Indicator This indicator lights blue when the machine receives print data

22 [Back] key Press to cancel the last operation or to return to the previous level

23 Alert Indicator This indicator lights up red when the machine runs out of paper or

[Wi-Fi Direct] key (only
SP 220SFNw and SP
221SFNw)

Press this key to activate or deactivate the Wi-Fi Direct function.
Pressing this key while Wi-Fi is disabled activates Wi-Fi and
reboots the machine automatically. This indicator lights blue when
the Wi-Fi Direct function is active.

screen to select it.

from the host device.

of the menu tree.

consumables, when the paper settings do not match the settings

opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 25

P

1

2

3

4

5

6

7
8

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No. Name Description

specified by the driver, or when other errors occur. It flashes when
the toner is nearly empty.

24 [OK] Key Press to confirm settings and specified values, or to move to the

next menu level.

25 [Start] key Press to start fax transmission/reception, scanning, or copying.

Control Panel

This section introduces the names of the parts of the control panel and explains their functions.

26 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml

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2

3

4

5

6

7
8

DSH109

Guide to Components

Draft 2016/05/27

No. Name Description

1 [Power] key This indicator lights blue when the machine is turned on. It flashes

when a print job is received.

2 [Wi-Fi Direct] key (only

SP 220Nw and SP
221Nw)

Press this key to activate or deactivate the Wi-Fi Direct function.
Pressing this key while Wi-Fi is disabled activates Wi-Fi and
reboots the machine automatically. This indicator lights blue when
the Wi-Fi Direct function is active.

3 Network Indicator

This indicator lights blue when the network is connected.

(only SP 220Nw and
SP 221Nw)

4 [Stop] key Press this key once to pause a job that is currently printing. To

cancel a job, press it again.

5 [Start] key Press to restart the printing job.

6 Data In Indicator This indicator lights blue when the machine receives print data

from the host device.

7 Toner/Paper End

8 Alert Indicator This indicator flashes red when paper jams occur, and it lights

Indicator

This indicator lights red when the machine runs out of paper or
toner. It flashes when the toner is nearly empty.

when the paper settings do not match the settings specified by the
driver, and when other errors occur.

opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 27

1. Guide to the Machine

Draft 2016/05/27

• For details about printing a list of the machine's configurations or about doing a test print using
Smart Organizing Monitor, see page 246 "Using Smart Organizing Monitor".

28 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml

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DSH140

Changing Operation Modes

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Changing Operation Modes

You can switch between copier, scanner, and fax modes by pressing the corresponding keys.

Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key to
activate each mode. While in each mode, the corresponding key lights up.

Function Priority

By default, copy mode is selected when the machine is turned on, or if the preset [System Auto
Reset Timer] time passes with no operation while the initial screen of the current mode is displayed.
You can change the selected mode using [Function Priority] under [Admin. Tools].

For details about [System Auto Reset Timer] or [Function Priority], see page 189 "Administrator
Settings".

opal-p3_mf3_com_user_guide_gb_00228418_eng.xml 29

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1. Guide to the Machine

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Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the
same time. Performing multiple functions simultaneously is called “Multi-access”.

The following table shows the functions that can be performed simultaneously.

Current job Job that you want to execute simultaneously

Copying • Fax memory transmission

• Fax memory reception

• Receiving a print job from a computer (the actual printing starts
after copying is finished)

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

Scanning • Fax memory transmission

• Fax immediate printing

Scanning a fax into the
machine's memory before
transmission

Fax immediate transmission
(scanning an original and
sending it simultaneously)

Fax memory transmission
(sending a fax that has already
been stored in the machine's
memory)

• Fax memory reception

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Fax memory transmission

• Fax immediate printing

• Fax memory reception

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• Copying

• Scanning

• Scanning a fax into the machine's memory before transmission

• Printing a fax received in the machine's memory

30 opal-p3_mf3_com_user_guide_gb_00228419_eng.xml

Current job Job that you want to execute simultaneously

Draft 2016/05/27

• Printing

• Receiving a LAN-Fax job from a computer

Multi-access

Fax immediate printing
(receiving a fax and printing it

• Scanning

• Scanning a fax into the machine's memory before transmission

simultaneously)

• Receiving a LAN-Fax job from a computer

Fax memory reception (storing
a received fax into the

• Copying

• Scanning

machine's memory)

• Scanning a fax into the machine's memory before transmission

• Receiving a LAN-Fax job from a computer

Printing a fax received in the
machine's memory

• Scanning

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

• Fax memory transmission

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

Printing • Scanning

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

*1

*1

• Fax memory transmission

• LAN-Fax transmission

Receiving a LAN-Fax job from
a computer

• Copying

• Scanning

• Fax immediate printing

• Fax memory reception

• Printing a fax received in the machine's memory

• LAN-Fax transmission

LAN-Fax transmission • Copying

• Scanning

• Scanning a fax into the machine's memory before transmission

• Printing a fax received in the machine's memory

opal-p3_mf3_com_user_guide_gb_00228419_eng.xml 31

1. Guide to the Machine

Draft 2016/05/27

Current job Job that you want to execute simultaneously

• Printing

• Receiving a LAN-Fax job from a computer

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

*1

when scanning multiple pages using the exposure glass.

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound
from the machine or see a failure message pop up on your computer screen. In this case, try again
after the current job is finished.

32 opal-p3_mf3_com_user_guide_gb_00228419_eng.xml

MF

Assigning a Setting to the Short Cut Key

Draft 2016/05/27

Assigning a Setting to the Short Cut Key

You can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcut
to Func.] key.

You can configure settings for the following 3 function:

• ID Card Copy Mode

• Fax Immediate TX

• Select Scanner Dest.

Assigning a Setting Using the Control Panel

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key.

5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the

[OK] key.

6. Press the [User Tools] key to return to the initial screen.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

Assigning a Setting Using Web Image Monitor

1. Start the Web browser, and enter "http://(the machine's IP address or host name)/" in

the address bar.

2. Click [System Settings].

3. Click the [Shortcut to Function] tab.

4. Specify the setting you want to configure from [Shortcut to Function].

5. Enter the administrator password.

6. Click [OK].

7. Close the Web browser.

• For details about [Administrator], see page 228 "Configuring the Administrator Settings".

opal-p3_mf3_com_user_guide_gb_00228420_eng.xml 33

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1. Guide to the Machine

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Accessing the Function Assigned to the Short Cut Key

1. Press the [Shortcut to Func.] key.

The function assigned to the [Shortcut to Func.] key is displayed.

34 opal-p3_mf3_com_user_guide_gb_00228420_eng.xml

MF

Entering Characters

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To enter characters, use keys as follows:

To enter a digit

Press a number key.

To delete a character

Entering Characters

Press the [

] key.

To enter a fax number

• To enter a number

Use the number keys.

• To enter characters other than digits

" ": Press [ ].

" ": Press [ ].

" ": Press [ ].

Pause: Press the [Pause/Redial] key. "P" appears on the screen.

Space: Press the [ ] key.

To enter a name

Letters, numbers, and symbols can be entered using the number keys.

To enter two characters consecutively that use the same number key, press the [ ] key to move the
cursor before entering the second character.

• Characters you can enter depend on the setting you are configuring.

opal-p3_mf3_com_user_guide_gb_00228421_eng.xml 35

1. Guide to the Machine

Draft 2016/05/27

• If the number you entered is too large or too small for the setting, it will not be accepted. If you
press the [OK] key, the machine will increase or decrease the number to the minimum or maximum
value for the setting.

36 opal-p3_mf3_com_user_guide_gb_00228421_eng.xml

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About Operation Tools

Draft 2016/05/27

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains a screen and keys for controlling the machine. They allow you to

configure the machine's various settings.

For details about how to use the control panel, see page 165 "Configuring the Machine Using

the Control Panel".

Control Panel

The control panel contains keys for controlling the machine.

Smart Organizing Monitor

Install this utility on your computer from the included CD-ROM before using it.

Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and use
other functions.

For details about how to use Smart Organizing Monitor, see page 246 "Using Smart Organizing
Monitor".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly using
Web Image Monitor.

For details about how to use Web Image Monitor, see page 201 "Configuring the Machine

Using Utilities".

For details about how to use Web Image Monitor, see page 233 "Using Web Image Monitor".

opal-p3_mf3_com_user_guide_gb_00228422_eng.xml 37

1. Guide to the Machine

Draft 2016/05/27

38 opal-p3_mf3_com_user_guide_gb_00228422_eng.xml

2. Paper Specifications and Adding

MF

MF

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Paper

This chapter describes how to load paper and originals, and about their specifications.

Workflow for Loading Paper and Configuring
Paper Sizes and Types

This section explains how to load paper and the operations required after loading paper.

After doing the following procedures, you can copy or print on the paper that is loaded in the machine.

1 Load paper into the paper tray.

2 Specify the paper type and size using the control panel, Web Image Monitor, or Smart

Organizing Monitor.

3 Specify the paper type and size on the printer driver.

1 Load paper into the paper tray.

2 Specify the paper type and size using Web Image Monitor or Smart Organizing Monitor.

3 Specify the paper type and size on the printer driver.

For details about the procedures, refer to the next page.

Procedure Reference

• When loading paper into Tray 1

1

2

See page 41 "Loading Paper into Tray 1".

• When loading paper into the bypass tray

See page 46 "Loading Paper into the Bypass Tray".

•

• When using Web Image Monitor

• When using Smart Organizing Monitor

When using the control panel

See page 49 "Specifying Paper Type and Paper Size Using

the Control Panel".

See page 53 "Specifying Paper Type and Paper Size Using Web
Image Monitor".

See page 52 "Specifying Paper Type and Paper Size Using Smart
Organizing Monitor".

opal-p3_mf3_com_user_guide_gb_00228425_eng.xml 39

2. Paper Specifications and Adding Paper

Draft 2016/05/27

Procedure Reference

3

For details about supported paper, see page 55 "Supported Paper".

See page 54 "Specifying Paper Type and Paper Size Using the Printer
Driver".

40 opal-p3_mf3_com_user_guide_gb_00228425_eng.xml

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Loading Paper

Draft 2016/05/27

Loading Paper

This sections explains how to load paper into the paper tray and bypass tray.

• When loading paper, take care not to trap or injure your fingers.

For information about supported paper, precautions for storing paper, and print areas, see page 55
"Supported Paper".

• When loading paper, be sure to configure the paper size and paper type for the bypass tray and
Tray 1. When printing a document, specify the paper size and paper type and select the paper
tray in the printer driver so that the settings configured when paper is loaded can be used for
printing.

Loading Paper into Tray 1

To load paper longer than A4 (297 mm), extend this tray. For details, see page 44 "Extending Tray 1
to load paper".

1. Pull Tray 1 out slowly, and then remove it using both hands.

Place the tray on a flat surface.

opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 41

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DCT031

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2. Paper Specifications and Adding Paper

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2. Pinch the clips on the side paper guides and slide them to match the standard size.

3. Pinch the end paper guide and slide it inward to match the standard size.

When loading A5 SEF, A4 or letter size paper, align the paper guide to the following position:

4. Fan the paper before loading it in the tray.

5. Load the new paper stack print side down.

Make sure paper is not stacked higher than the upper limit marked inside the tray.

42 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml

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Loading Paper

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6. Check there are no gaps between the paper and the paper guides (both side and end

paper guides).

7. Carefully push Tray 1 straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

To deliver the sheets face up, open the rear cover.

opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 43

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2. Paper Specifications and Adding Paper

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• Sheets can be delivered face down from the output tray without opening the rear cover.

Extending Tray 1 to load paper

This section explains how to load paper longer than A4 (297 mm) into the machine.

1. Remove the tray cover by pushing its center.

2. Pull Tray 1 out slowly, and then remove it using both hands.

44 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml

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Loading Paper

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3. Release the extender locks on both sides of the tray, and then pull out the extender.

Make sure the extender's inner surface and the scale are aligned.

You can adjust the length of the extender in three steps. When using A5 SEF, A4 or letter size
paper, adjust the length to the position indicated by the mark " " in the tray.

When using legal size paper, adjust the length to the position indicated by the mark " " in the
tray.

opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 45

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2. Paper Specifications and Adding Paper

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4. Pull out the extender and lock it.

5. Follow Steps 2 to 7 in "Loading Paper into Tray 1".

6. Attach the tray cover.

• Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover.
( only)

Loading Paper into the Bypass Tray

•

•

46 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml

Do not load paper in the bypass tray unless the message "Ready" is displayed.

Do not load paper in the bypass tray unless the message "Ready" appears in Smart

Organizing Monitor.

DCT029

DCT013

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Loading Paper

Draft 2016/05/27

1. Open the bypass tray.

2. Slide the side guides outward, load paper with the print side up, and then push in until it

stops against the machine.

3. Adjust the side guides to the paper width.

To deliver the sheets face up, open the rear cover.

opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 47

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• Sheets can be delivered face down from the output tray without opening the rear cover.

48 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml

MF

DSH142

Specifying Paper Type and Paper Size Using the Control Panel

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Specifying Paper Type and Paper Size Using

the Control Panel

This section describes how to specify the paper size and paper type using the control panel.

• Paper type and size can also be specified using the printer driver. For details, see the printer driver
Help.

• For prints from the bypass tray, you can select to print according to either the printer driver settings
or the control panel settings with [Bypass Tray Priority] under [Tray Paper Settings]. For details
about [Bypass Tray Priority], see page 187 "Tray Paper Settings".

• If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/
size error is detected. The printing restarts automatically with the settings made with the control
panel after about ten seconds. For details about [Auto Continue], see page 182 "System Settings".

Specifying the Paper Type

This section describes how to specify the paper type.

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then

press the [OK] key.

4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.

5. Press the [User Tools] key to return to the initial screen.

• You can press the [Back] key to exit to the previous level of the menu tree.

opal-p3_mf3_com_user_guide_gb_00228427_eng.xml 49

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Specifying the Standard Paper Size

This section describes how to specify the standard paper size.

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK]

key.

5. Press the [User Tools] key to return to the initial screen.

• You can press the [Back] key to exit to the previous level of the menu tree.

Specifying a Custom Paper Size

This section describes how to specify a custom paper size.

• When you perform printing, make sure that the paper size specified with the printer driver matches
the paper size specified with the control panel. If a paper size mismatch occurs, a message
appears on the display. To ignore the error and print using mismatched paper, see page 72 "If a
Paper Mismatch Occurs".

50 opal-p3_mf3_com_user_guide_gb_00228427_eng.xml

DSH142

Specifying Paper Type and Paper Size Using the Control Panel

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1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

6. Enter the width using number keys, and then press the [OK] key.

To enter a decimal point, press [

].

7. Enter the length using number keys, and then press the [OK] key.

To enter a decimal point, press [ ].

8. Press the [User Tools] key to return to the initial screen.

• You can press the [Back] key to exit to the previous level of the menu tree.

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Specifying Paper Type and Paper Size Using
Smart Organizing Monitor

The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.

1. On the [Start] menu, click [All Programs].

2. Click [Smart Organizing Monitor].

3. Click [Smart Organizing Monitor Status].

4. If the machine you are using is not selected, click [Connect Printer].

5. Click [Search Network Printer] or input the IP Address of the machine, and then select the

machine's model.

6. Click [OK].

7. On the [User Tools] tab, click [Printer Configuration].

If you are requested to enter an access code, enter the access code and then click [OK].

The default access code is "Admin".

8. Select the paper type and paper size, and then click [OK].

9. Click [Close].

Specifying a Custom Paper Size

1. On the [Start] menu, click [All Programs].

2. Click [Smart Organizing Monitor].

3. Click [Smart Organizing Monitor Status].

4. If the machine you are using is not selected, click [Connect Printer], and then select the

machine's model.

5. Click [OK].

6. On the [User Tools] tab, click [Printer Configuration].

If you are requested to enter an access code, enter the access code and then click [OK].

The default access code is "Admin".

7. On the [Paper Input] tab, select [Custom Paper Size] in the [Paper Size] list.

8. In the [Unit] list, select [mm] or [inch].

9. In the [Horizontal] box and [Vertical] box, specify the width and length.

10. Click [OK].

11. Click [Close].

52 opal-p3_mf3_com_user_guide_gb_00228428_eng.xml

Specifying Paper Type and Paper Size Using Web Image Monitor

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Specifying Paper Type and Paper Size Using
Web Image Monitor

This section describes how to specify the paper size and paper type using Web Image Monitor.

1. Start the web browser and access the machine by entering its IP address.

2. Click [System Settings].

3. Select the paper type and paper size for the desired tray.

4. Enter the administrator password if required.

5. Click [OK].

6. Close the web browser.

Specifying a Custom Paper Size

1. Start the web browser and access the machine by entering its IP address.

2. Click [System Settings].

3. Select [Custom Size] in the [Paper Size] list.

4. Select [mm] or [inch] and specify the width and length.

5. Enter the administrator password if required.

6. Click [OK].

7. Close the web browser.

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Specifying Paper Type and Paper Size Using
the Printer Driver

• Make sure that the paper type and size specified with the printer driver matches the paper type
and size loaded in the tray. Since this machine does not detect the paper size automatically, the
type or size of the paper may be mismatched and the print job may not print correctly.

1. Open the [Printing Preferences] dialog box from the printer driver.

For information of how to open the printer driver properties from [Devices and Printers], see
page 70 "Displaying the Printing Preferences Dialog Box".

2. Click the [Paper] tab.

3. In the [Input Tray] list, select the paper tray you want to print onto.

4. In the [Paper Type] list, select the type of paper that is loaded in the paper tray.

5. In the [Document Size] list, select the paper size that is loaded in the paper tray.

6. Click [OK].

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Supported Paper

P

MF

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•

After loading paper in the tray, specify the paper type and size using Smart Organizing

Monitor and the printer driver. This machine does not detect the paper size automatically.

Supported Paper

•

After loading paper in the tray, specify the paper type and size using the control panel or
using Smart Organizing Monitor and printer driver. This machine does not detect the paper size
automatically.

• When loading custom size paper, specify the width and length using the control panel and the
printer driver.

Type Size Weight Capacity

Plain Paper

Recycled

1

/2 × 11, B5 JIS, B6 JIS,

A4, 8
A5 LEF, A5 SEF, A6, 81/2 ×

52 to 162 g/m

(14 to 43 lb.)

2

• Tray 1

150 sheets

14, 81/2 × 13, 8.5 × 13.4, 8.5

Thick Paper 1

Thin Paper

Letterhead

× 13.6, 16K, 8.11 × 13.3,
51/2 × 81/

2

• Bypass tray

1 sheet

(80 g/m2, 20 lb.)

Preprinted Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Plain Paper

Custom size:

52 to 162 g/m

2

• Tray 1

Recycled

Thick Paper 1

Thin Paper

Letterhead

100 to 216 mm in width,

148 to 356 mm in length

(3.94 to 8.50 inches in width,

5.83 to 14.02 inches in length)

(14 to 43 lb.)

150 sheets

• Bypass tray

1 sheet

(80 g/m2, 20 lb.)

Preprinted Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

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Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets,
make sure that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about
the recommended paper, contact your sales or service representative.

Plain Paper

Item Description

Paper thickness 65 to 99 g/m2 (17 to 27 lb.)

Supported paper tray Tray 1 and bypass tray

Thick Paper 1

Item Description

Paper thickness 100 to 130 g/m2 (27 to 35 lb.)

Supported paper tray Tray 1 and bypass tray

Thin Paper

Item Description

Paper thickness 52 to 64 g/m2 (14 to 16 lb.)

Supported paper tray Tray 1 and bypass tray

Recycled Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

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Item Description

Supported paper tray Tray 1 and bypass tray

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].

Color Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and bypass tray

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].

Preprinted Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and bypass tray

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].

Prepunched Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and bypass tray

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].

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Letterhead

Item Description

Paper thickness 100 to 130 g/m2 (27 to 35 lb.)

Supported paper tray Tray 1 and bypass tray

Notes Paper that has a thickness outside the specified range cannot be printed

onto.

Bond Paper

Item Description

Paper thickness 105 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].

Cardstock

Item Description

Paper thickness 100 to 130 g/m2 (27 to 35 lb.)

Supported paper tray Tray 1 and bypass tray

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

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• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.

Paper Storage

• Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or
malfunctions may result.

When storing paper:

• Do not store paper in a humid place.

• Do not store paper in direct sunlight.

• Do not stand paper on its edge.

• Store any leftover paper in a wrapping or box supplied with the paper.

Print Area

The diagram below shows the area of the paper that the machine can print on.

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CHZ904

2

3

3

1

4

4

MF

MF

CHZ904

2

3

3

1

4

4

MF

MF

MF

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From the printer driver

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

Copier function

1.

2.

Print area

Feed direction

3.

Approx. 4.0 mm (0.2 inches)

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MF

MF

MF

CHZ904

2

3

3

1

4

4

MF

MF

MF

MF

Supported Paper

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4.

5.

Approx. 3.3 mm (0.1 inches)

Approx. 3.0 mm (0.1 inches)

Fax function

1.

2.

Print area

Feed direction

3.

4.

Approx. 4.2 mm (0.2 inches)

Approx. 2.0 mm (0.08 inches)

• The print area may vary depending on the paper size, printer language and printer driver settings.

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Placing Originals

This section describes the types of originals you can set and how to place them.

Placing Originals on the Exposure Glass

This section describes the procedure for placing originals on the exposure glass and in the ADF.

• Do not place originals before any correction fluid and toner has completely dried. Doing so may
make marks on the exposure glass that will appear on copies.

• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.

• Because colors made by marker or highlighter pen on originals are difficult to reproduce, they
might not appear on copies.

1. Lift the ADF.

Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

3. Lower the ADF.

Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF
cannot be lowered completely.

Placing Originals in the Auto Document Feeder

By using the ADF, you can scan multiple pages at once.

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• Do not place different size originals in the ADF at once.

• Straighten curls in the originals before placing them in the ADF.

• To prevent multiple sheets from being fed at once, fan the pages of your original before placing
them in the ADF.

• Place the original squarely.

1. Open the cover of the input tray for the ADF and adjust the guides according to the size of

the original.

2. Place the aligned originals face up in the ADF. The last page should be on the bottom.

• When placing originals longer than A4, pull out the ADF tray's extenders.

About Originals

This section describes the types of originals that can be placed and the parts of the original that are
unscannable.

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Recommended size of originals

This section describes the recommended size of the original.

Exposure glass

Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length

ADF

• Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14
inches) in length

• Paper weight: 52 to 105 g/m2 (14 to 28 lb.)

• Only 1 sheet of an original can be placed on the exposure glass at a time.

• In the ADF, up to 35 sheets of originals can be placed at once (when using paper weighing 80
g/m2, 20 lb.).

Types of originals not supported by the Auto Document Feeder

If placed in the ADF, the following types of original might be damaged or become jammed, or result in
gray or black lines appearing on prints:

• Originals larger or heavier than recommended

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon
paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• Originals that are wet with toner or white out

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Unscannable image area

Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on
all four sides of the original might not be scanned.

Margins when using exposure glass

In copier mode In scanner mode In fax mode

Top 4 mm 0 mm 0 mm

Right 3 mm 0 mm 0 mm

Left 3 mm 0 mm 0 mm

Bottom 3.3 mm 0 mm 0 mm

Margins when using ADF

In copier mode In scanner mode In fax mode

Top 4 mm 0 mm 0 mm

Right 3 mm 0 mm 0 mm

Left 3 mm 0 mm 0 mm

Bottom 3.3 mm 2 mm 0 mm

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This chapter describes how to configure settings on the printer driver and how to print documents.

What You Can Do with the Printer Function

Combined printing

You can consolidate multiple pages and print them on a single sheet. This saves paper and
documents require less shelf space for storage. For details, see the printer driver Help.

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Configuring Option Settings and Paper Settings
for the Printer

This section explains how to configure settings on the printer driver for the options installed on the
machine and for the paper settings for each tray.

When bidirectional communication works correctly, your computer obtains information about option,
paper size and paper feed direction settings from the machine automatically. Bidirectional
communication also allows you to monitor machine status.

To support bidirectional communication, the following conditions must be met:

Operating system

Windows Vista/7/8/8.1/10, Windows Server 2003/2003
R2/2008/2008R2/2012/2012R2

When connected with the network

• The Standard TCP/IP port must be used.

• In addition to the above, one of the following conditions must also be met:

• The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPP
port name must include the IP address.)

When connected with USB

• The machine must be connected to the computer's USB port using the USB interface cable.

• The computer must support bidirectional communication.

• [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be
selected on the [Ports] tab with the printer driver.

When Using Windows

This section describes how to set up option and setting of paper size for each tray on your computer
manually.

The following procedure is explained using Windows 7 as an example.

• Manage Printers permission is required to change the printer properties. Log on as an
Administrators group member.

1. On the [Start] menu, select [Devices and Printers].

2. Right-click the machine's icon, and then click [Printer properties].

3. Click the [Accessories] tab.

4. Select options installed from the [Options] area, and then make the necessary settings.

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5. Click [Paper Size Settings] tab.

6. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the

paper that you want to load in each tray.

Click [Update] to apply the setting for each tray.

7. Click [Apply].

8. Click [OK] to close the printer properties window.

When Using Mac OS X

This section describes how to set up option and setting of paper size for each tray on your computer
manually. The following procedure is explained using Mac OS X 10.11 as an example.

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using, and then click [Options & Supplies...].

4. Click [Options], and then configure settings as needed.

5. Click [OK].

6. Quit System Preferences.

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Displaying the Printing Preferences Dialog Box

To change the default settings of the printer driver, make settings in the [Printing Preferences] dialog box.

To change the default settings of all applications, open the [Printing Preferences] dialog box from the
OS. For details, see page 70 "Displaying the Printing Preferences Dialog Box from the [Start] Menu".
To change the default settings of a specific application, open the [Printing Preferences] dialog box from
that application. For details, see page 70 "Displaying the Printing Preferences Dialog Box in an
Application".

Displaying the Printing Preferences Dialog Box from the [Start] Menu

This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].

• When the printer driver is distributed from the print server, the setting values specified by the server
are displayed as the default for [Printing Defaults...].

• You cannot configure different print settings for each user. The settings configured in this dialog box
are used as the default.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to use.

3. Click [Printing Preferences].

Displaying the Printing Preferences Dialog Box in an Application

You can make printer settings for a specific application. To make printer settings for a specific
application, open the [Printing Preferences] dialog box from that application.

The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers]
window are applied as the default in the [Printing Preferences] dialog box opened in an application.
When printing from an application, modify the settings as required.

The screens displayed may differ depending on the application. The following procedure explains how
to print documents from an application using WordPad in Windows 7 as an example.

Displaying the Printing Preferences Dialog Box in an Application When Using
Windows

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

2. In the [Select Printer] list, select the printer you want to use.

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3. Click [Preferences].

• Procedures for opening the [Printing Preferences] dialog box vary depending on the application.
For details, see the printer driver Help or the manuals provided with the application.

Displaying the Printing Preferences Dialog Box in an Application When Using Mac OS
X

The following procedure is explained using Mac OS X 10.11 as an example.

1. Open the document to print.

2. Select [Print...] on the [File] menu.

3. Check that the machine name or IP address you are using is selected in the [Printer:]

popup menu.

If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, and
then select the machine.

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Basic Operation of Printing

The following procedure explains how to perform basic printing.

For details of printing options, see the printer driver Help.

1. Open the printer properties dialog box in your document's application.

For details about each setting, click [Help]. You can also click the information icons to show
configuration information.

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [Print].

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically. For details about how to
remove the jammed paper, see page 273 "Clearing Misfeeds".

If a Paper Mismatch Occurs

The machine reports an error if the paper size does not match the print job's settings when [Size
Mismatch Detection] under [Tray Paper Settings] is enabled.

There are two ways to resolve these errors:

Continue printing using mismatched paper

Use the form-feed function to ignore the error and print using mismatched paper.

Cancel the print job

Cancel printing.

72 opal-p3_mf3_com_user_guide_gb_00228437_eng.xml

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MF

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• For details about [Size Mismatch Detection], see page 187 "Tray Paper Settings".

• If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size
settings and prints on whatever paper is loaded. Printing stops temporarily when the error is
detected, and restarts automatically after about ten seconds using the settings made on the control
panel.

• For details about [Auto Continue], see page 182 "System Settings".

Continuing printing using mismatched paper

If the paper is too small for the print job, the printed image will be cropped.

1. If the error message is displayed, press [FormFeed].

Continuing printing using mismatched paper

If the paper is too small for the print job, the printed image will be cropped.

1. If the Alert indicator lights up, press the [Start] key.

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the
status of the job.

Canceling a print job before printing has started

• Windows

1. Double-click the printer icon on the task tray of your computer.

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2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

3. Click [Yes].

• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.

• It may take a while to cancel a large print job.

Canceling a print job while printing

1. Press the [Clear/Stop] key.

Canceling a print job while printing

1. Press the [Stop] key twice.

• The first time you press the [Stop] key pauses the job, the second time cancels the job.

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This chapter describes the basic and advanced procedures for making copies and how to specify

settings.

What You Can Do with the Copier Function

Combine copying

Combine copying allows you to copy multiple pages onto a single sheet. This saves paper and
documents require less shelf space for storage.

For details about the settings, see page 82 "Making Combined/2-sided Copies".

ID card copying

ID card copying allows you to copy the front and back sides of an ID card or other small
documents onto one side of a sheet of paper.

For details, see page 87 "Copying an ID Card".

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Copier Mode Screen

This section provides information about the screen when the machine is in copier mode.

By default, the display shows the copier screen when the machine is turned on.

If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch
to the copier screen.

Screen in standby mode

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current tray, reproduction ratio, and scan settings.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

4. Copy quantity

Displays the current copy quantity. You can change the copy quantity using the number keys.

• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For
details, see page 189 "Administrator Settings".

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Basic Operation of Copying

• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.

1. Press the [Copy] key.

2. Place the original on the exposure glass or in the ADF. To place the original, see page 62
"Placing Originals".

If necessary, configure advanced photocopy settings.

3. To make multiple copies, enter the number of copies using the number keys.

4. Press the [Start] key.

• The maximum number of copies is 99.

• You can change the paper tray for the current job by pressing the [ ] or [ ] key. You can also
select to change the paper tray automatically according to the paper size (A4, Letter, or 16K).

• You can select the paper tray for printing out copies in [Select Paper] under [Copier Features]. If
you set the machine to switch between tray 1 and the bypass tray automatically depending on the
paper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority]

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under [Tray Paper Settings]. For [Select Paper], see page 168 "Copier Features Settings". For
[Paper Tray Priority], see page 187 "Tray Paper Settings".

• When making multiple copies of a multi-page document, you can select whether copies are output
in collated sets, or in page batches in the [Sort] setting under [Copier Features]. [Sort] cannot be
used with the bypass tray. For [Sort], see page 168 "Copier Features Settings".

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically.

• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the
originals again starting from the jammed page. For the direction to remove the jammed paper, see
page 273 "Clearing Misfeeds".

Canceling a Copy

While scanning the original

If copying is canceled while the machine is scanning the original, copying is cancelled immediately
and there is no printout.

When the original is set in the ADF, scanning stops immediately but pages that have already been
scanned completely will be copied.

While printing

If copying is canceled during printing, the photocopy process is canceled after the current page
has been printed out.

Follow the procedure below to cancel copying.

1. Press the [Copy] key.

78 opal-p3_mf3_com_user_guide_gb_00228442_eng.xml

2. Press the [Clear/Stop] key.

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Making Enlarged or Reduced Copies

There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized
ratio.

Preset ratio

• (mainly Europe and Asia)

50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%

• (mainly North America)

50%, 65%, 78%, 93%, 129%, 155%, 200%, 400%

50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%

Custom ratio

25% to 400% in 1% increments.

Specifying Reduce/Enlarge

1. Press [Scale].

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2. Press [Reduce], [Enlarge], or [Zoom].

For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],
specify the desired ratio using the number keys.

3. Press the [OK] key.

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PortraitLandscape

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Making Combined/2-sided Copies

This section describes how to combine and print a multiple pages (two or four pages) on one side or
both sides of paper. Only SP 220SNw, SP221SNw, SP221SF, SP 220SFNw, and SP221SFNw are
available.

• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.

• To use this function, the paper size used for printing copies must be set to A4, Letter or Legal.

There are following copy modes. Select a copy mode according to your original and how you want the
copy outputs to appear.

Combined copy on one side

In this mode, a two or four-page original is combined and printed on one side of paper.

• 1Sd 2Orig->Comb 2on1 1Sd

• 1Sd 4Orig->Comb 4on1 1Sd

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PortraitLandscape

Original Copy

Left to Right Top to Bottom

Left to Right Top to Bottom

DCT002

Combined copy on both sides

PortraitLandscape

Original Copy

CMF260

Top to Top Top to Bottom

Top to Top Top to Bottom

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Making Combined/2-sided Copies

In this mode, a multiple-page original is combined and printed on both sides of paper.

• 1 Sided Orig->2 Sided Copy

• 1Sd 4Orig->Comb 2on1 2Sd

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PortraitLandscape

Original Copy

Top to Top Top to Bottom

Top to Top Top to Bottom

CMF254

87

65

86

75

65

87

75

86

Portrait

Original Copy

Left to Right, Top to Top Left to Right, Top to Bottom

Top to Bottom, Top to Top Top to Bottom, Top to Bottom

DCT003

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• 1Sd 8Orig->Comb 4on1 2Sd

84 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml

87

65

86

75

65

87

75

86

Landscape

Original Copy

Left to Right, Top to Top Left to Right, Top to Bottom

Top to Bottom, Top to Top Top to Bottom, Top to Bottom

DCT004

2-sided copy

PortraitLandscape

Original Copy

CMF260

Top to Top Top to Bottom

Top to Top Top to Bottom

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Making Combined/2-sided Copies

In this mode, one-sided pages are printed on the front and back sides of paper without being
combined.

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Specifying Combined and 2-sided Copies

1. Press the [Copy] key.

With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut
to Func.] key again to switch to normal copier mode.

2. Press the [ ] or [ ] key.

3. Press the [ ] or [ ] key to select [Duplex/Combine].

4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.

5. Press the [ ] or [ ] key to select paper orientation and page order, and then press the

[OK] key.

The screen will show the selected copy mode.

• After you place the originals, press the [Start] key within the time specified in [System Auto Reset
Timer]. Otherwise, the job is canceled. For details, see page 189 "Administrator Settings".

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MF

CES165

DSH141

Copying an ID Card

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Copying an ID Card

This section describes how to copy the front and back sides of an ID card or other small documents onto
one side of a sheet of paper.

• This function is available only when the original is set on the exposure glass, not when it is set in the
ADF.

• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or
Letter.

Printed paper size Scanned paper size

A4 A5 (148×210 mm)

Letter Half Letter (140×216 mm)

A5 A6 (105×148 mm)

Half Letter Quarter Letter (108×140 mm)

A6 A7 (74×105 mm)

1. Press the [Shortcut to Func.] key.

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To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut to
Function] under [Admin. Tools] must be set to [ID Card Copy Mode]. You can also assign the
setting using Web Image Monitor.

For [Shortcut to Function], see page 189 "Administrator Settings".

2. To make multiple copies, enter the number of copies using the number keys.

3. Place the original in the upper-left corner of the exposure glass.

4. Press the [Start] key.

A message prompting you to place the original back side down on the exposure glass appears on
the display.

5. Place the original on the exposure glass back side down and with the top to the rear of

the machine within the time specified in [System Auto Reset Timer], and then press the
[Start] key again.

• For the ID card copy function, you can set the machine to print a line in the middle of the printed
paper. Specify [ID Card Center Line] under [Copier Features].

• You can change the scanning size for the ID card function. Specify [ID Card Size] under [Copier
Features].

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MF

DSH153

Specifying the Scan Settings for Copying

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Specifying the Scan Settings for Copying

This section describes how to specify image density and scan quality for the current job.

Adjusting Image Density

There are five image density levels. The higher the density level, the darker the printout.

1. Press the [Density] key.

2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• You can change the machine's default [Density] setting to always make copies with a specific
density level. For details, see page 168 "Copier Features Settings".

Selecting the Document Type According to Original

There are three document types:

Mixed

Select this when the original contains both text and photographs or pictures.

Text

Select this when the original contains only text and no photographs or pictures.

Photo

Select this when the original contains only photographs or pictures. Use this mode for the following
types of original:

• Photographs

• Pages that are entirely or mainly photographs or pictures, such as magazine pages.

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Vou.

Select this when copying a voucher. This function is available only when the original is set on the
exposure glass, not when it is set in the ADF.

1. Press the [Image Quality] key.

2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.

• You can change the machine's default [Original Type] setting to always make copies with a
specific document type. For details, see page 168 "Copier Features Settings".

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5. Scanning Originals

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MF

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This chapter describes how to specify settings and use the scanner function.

What You Can Do with the Scanner Function

Send Scanned Documents to a Folder on a Client Computer

You can use this function to convert a large amount of paper documents into a digital format to store and
utilize.

For details, see page 101 "Basic Operation of Scan to Folder".

Send Scanned Documents by E-mail

You can use this function to scan handwritten materials such as meeting materials to distribute as a file
attached to an e-mail.

For details, see page 109 "Basic Operation of Scan to E-mail".

Scanning Documents from a Client Computer

You can use this function to download files scanned by applications directly to a computer.

For details, see page 113 "Basic Operation of Scan to FTP".

opal-p3_mf3_com_user_guide_gb_00228451_eng.xml 91

MF

DSH149

DSH150

Ready

Specify Dest.

A4

Scn Size Dest.

300 x 300dpi

1

3

2

5. Scanning Originals

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Scanner Mode Screen

This section provides information about the screen in scanner mode.

By default, the display shows the copier screen when the machine is turned on. If the copier or fax
screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner
screen.

Screen in standby mode

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current scanning mode and scan settings.

• When "Specify Dest." is displayed:
Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

• The machine's default mode at power on can be specified in the [Function Priority] setting under
[Admin. Tools]. For [Function Priority], see page 189 "Administrator Settings".

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Registering Scan Destinations

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Registering Scan Destinations

This section describes how to register scan destinations in the Address Book. To send scanned files to an
e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer
(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.

• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be
responsible for any damages resulting from such data loss. Be sure to create backup files of the
Address Book data periodically.

• Depending on your network environment, the Scan to FTP and Scan to Folder functions may
require a user name and password to be correctly entered in the destination information. In such
cases, after registering destinations, check that the user name and password are correctly entered
by sending test documents to those destinations.

The Address Book can contain up to 100 entries, including 8 Quick Dial entries.

Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch
button (only SP 221SF, SP 220SFNw, and SP 221SFNw).

1. Start the web browser and access the machine by entering its IP address.

2. Click [Quick Dial Destination] or [Scan Destination].

3. From the [Destination Type] list, select [E-mail Address], [FTP], or [Folder].

4. Register information as necessary.

The information you must register varies depending on the destination type. For details, see the
tables below.

5. Enter the administrator password if required.

6. Click [Apply].

7. Close the web browser.

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Scan to E-mail Settings

Item Setting Description

Quick Dial Number Optional

Name Required

Destination E-mail Address Required

Notification E-mail Address Optional

Subject Required Subject of the e-mail. Can contain up to 64 characters.

Sender's Name Optional

File Format (Color/Gray
Scale)

Required

Select when setting the destination as a Quick Dial
entry.

Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.

E-mail address of the destination. Can contain up to
64 characters.

E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.

Name of e-mail sender. The name specified here will
be shown under "From" or a similar field of the
recipient's email application. Can contain up to 32
characters.

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

File format of the scanned file when scanning in black

File Format (Black & White) Required

94 opal-p3_mf3_com_user_guide_gb_00228453_eng.xml

and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

Item Setting Description

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Scan Size Optional

Registering Scan Destinations

Select the scanning size for the original from A5, B5,
A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×
14, 16K, or custom size.

If you select custom size, select [mm] or [Inch], and
then specify the width and length.

Resolution Optional

Density Optional

Scan to FTP Settings

Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left
buttons. is the lightest, and
is the darkest.

Item Setting Description

Quick Dial Number Optional

Name Required

Hostname or IP Address Required

opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 95

Select when setting the destination as a Quick Dial
entry.

Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.

Name or IP address of the FTP server. Can contain up
to 64 characters.

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Item Setting Description

File Format (Color/Gray
Scale)

File Format (Black & White) Required

FTP User Name Optional

FTP Password Optional

Directory Optional

Notification E-mail Address Optional

Scan Size Optional

Required

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

User name for logging in to the FTP server. Can
contain up to 32 characters.

Password for logging in to the FTP server. Can contain
up to 32 characters.

Name of the FTP server directory where scanned files
are stored. Can contain up to 64 characters.

E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.

Select the scanning size for the original from A5, B5,
A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×
14, 16K, or custom size.

If you select custom size, select [mm] or [Inch], and
then specify the width and length.

Resolution Optional

Density Optional

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Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left
buttons. is the lightest, and
is the darkest.

Scan to Folder Settings

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Item Setting Description

Registering Scan Destinations

Quick Dial Number Optional

Name Required

Service Name Required

Domain Optional

Login User Name Optional

Login Password Optional

Directory Optional

Select when setting the destination as a Quick Dial
entry.

Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.

Path to the directory where scanned files will be stored.
Consists of the IP address or name of the destination
computer (can contain up to 64 characters), and name
of the shared folder (can contain up to 32 characters).

Specify the name of the domain to which the computer
belongs. Can contain up to 15 characters.

User name for logging in to the destination computer.
Can contain up to 32 characters.

Password for logging in to the destination computer.
Can contain up to 32 characters.

Directory within the shared folder for storing scanned
files. Can contain up to 64 characters.

Notification E-mail Address Optional

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E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.

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Item Setting Description

File Format (Color/Gray
Scale)

File Format (Black & White) Required

Scan Size Optional

Resolution Optional

Density Optional

Required

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

Select the scanning size for the original from A5, B5,
A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×
14, 16K, or custom size.

If you select custom size, select [mm] or [Inch], and
then specify the width and length.

Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left
buttons. is the lightest, and
is the darkest.

• To send files via e-mail, SMTP and DNS settings must be configured properly.

• If you are using the Scan to E-mail function, select a time zone according to your geographic
location to send email with correct transmission date and time.

• To send files to an FTP server or computer, the user name, password, and directory must be
configured properly.

• On a network that uses a DNS server, specify a computer name in [Service Name] and the name
of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS
related settings using Web Image Monitor.

• Scan destinations cannot be registered using the control panel.

Modifying Scan Destinations

This section describes how to modify the information of registered destinations.

1. Start the web browser and access the machine by entering its IP address.

2. Click [Scan Destination].

3. Click the [E-mail Address], [FTP], or [Folder] tab.

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Registering Scan Destinations

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4. Select the entry to modify, and then click [Change].

5. Modify settings as necessary.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the web browser.

• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]
page. (only SP 221SF, SP 220SFNw, and SP 221SFNw) To do this, select the desired entry, click
[Delete], and then click [Apply] again on a confirmation page.

Deleting Scan Destinations

This section describes how to delete registered destinations.

1. Start the web browser and access the machine by entering its IP address.

2. Click [Scan Destination].

3. Click the [E-mail Address], [FTP], or [Folder] tab.

4. Select the entry to delete, and then click [Delete].

5. Confirm that the entry you have selected is the entry that you want to delete.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the web browser.

Testing Transmission

• When a USB flash memory device is inserted into the machine, scanned documents will be stored
in the USB flash memory device. Confirm that there are no USB flash memory devices inserted into
the machine.

1. Place the original on the exposure glass or in the ADF.

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