Ricoh PRSP220NW1 User Manual

For safe and correct use, be sure to read Safety Information before using the machine.

User Guide

TABLE OF CONTENTS

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How to Find Information about Operations and Troubleshooting...............................................................10

Operating Manual (Printed)....................................................................................................................... 10

Operating Manual (Digital Format)........................................................................................................... 10

Help.............................................................................................................................................................. 11

How to Read This Manual...............................................................................................................................12

Introduction...................................................................................................................................................12

Symbols Used in This Manual.....................................................................................................................12

Model-Specific Information........................................................................................................................ 12

Disclaimer.....................................................................................................................................................13

Notes............................................................................................................................................................ 14

Note to Administrator.................................................................................................................................. 14

About IP Address......................................................................................................................................... 15

Differences in Performance/Functions between Different Models.......................................................... 15

Differences in Performance/Functions between Different Models.......................................................... 16

1. Guide to the Machine

Guide to Components......................................................................................................................................17

Exterior..........................................................................................................................................................17

Exterior..........................................................................................................................................................21

Interior...........................................................................................................................................................22

Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw)....................................................22

Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw).............................................. 24

Control Panel................................................................................................................................................26

Changing Operation Modes.......................................................................................................................... 29

Multi-access......................................................................................................................................................30

Assigning a Setting to the Short Cut Key........................................................................................................33

Assigning a Setting Using the Control Panel..............................................................................................33

Assigning a Setting Using Web Image Monitor........................................................................................33

Accessing the Function Assigned to the Short Cut Key.............................................................................34

Entering Characters..........................................................................................................................................35

About Operation Tools....................................................................................................................................37

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 39

Loading Paper.................................................................................................................................................. 41

Loading Paper into Tray 1...........................................................................................................................41

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Loading Paper into the Bypass Tray...........................................................................................................46

Specifying Paper Type and Paper Size Using the Control Panel.................................................................49

Specifying the Paper Type.......................................................................................................................... 49

Specifying the Standard Paper Size...........................................................................................................50

Specifying a Custom Paper Size................................................................................................................ 50

Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................52

Specifying a Custom Paper Size................................................................................................................ 52

Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................53

Specifying a Custom Paper Size................................................................................................................ 53

Specifying Paper Type and Paper Size Using the Printer Driver..................................................................54

Supported Paper.............................................................................................................................................. 55

Specifications of Paper Types.....................................................................................................................56

Non-Recommended Paper Types.............................................................................................................. 58

Paper Storage.............................................................................................................................................. 59

Print Area......................................................................................................................................................59

Placing Originals..............................................................................................................................................62

Placing Originals on the Exposure Glass...................................................................................................62

Placing Originals in the Auto Document Feeder....................................................................................... 62

About Originals............................................................................................................................................63

3. Printing Documents

What You Can Do with the Printer Function...................................................................................................67

Configuring Option Settings and Paper Settings for the Printer....................................................................68

When Using Windows................................................................................................................................ 68

When Using Mac OS X...............................................................................................................................69

Displaying the Printing Preferences Dialog Box.............................................................................................70

Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................70

Displaying the Printing Preferences Dialog Box in an Application.......................................................... 70

Basic Operation of Printing............................................................................................................................. 72

If a Paper Mismatch Occurs....................................................................................................................... 72

Canceling a Print Job...................................................................................................................................73

4. Copying Originals

What You Can Do with the Copier Function..................................................................................................75

Copier Mode Screen.......................................................................................................................................76

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Basic Operation of Copying........................................................................................................................... 77

Canceling a Copy....................................................................................................................................... 78

Making Enlarged or Reduced Copies............................................................................................................80

Specifying Reduce/Enlarge....................................................................................................................... 80

Making Combined/2-sided Copies.............................................................................................................. 82

Specifying Combined and 2-sided Copies............................................................................................... 86

Copying an ID Card........................................................................................................................................ 87

Specifying the Scan Settings for Copying......................................................................................................89

Adjusting Image Density..............................................................................................................................89

Selecting the Document Type According to Original............................................................................... 89

5. Scanning Originals

What You Can Do with the Scanner Function............................................................................................... 91

Send Scanned Documents to a Folder on a Client Computer................................................................. 91

Send Scanned Documents by E-mail......................................................................................................... 91

Scanning Documents from a Client Computer.......................................................................................... 91

Scanner Mode Screen.....................................................................................................................................92

Registering Scan Destinations......................................................................................................................... 93

Modifying Scan Destinations......................................................................................................................98

Deleting Scan Destinations..........................................................................................................................99

Testing Transmission.....................................................................................................................................99

Basic Operation of Scan to Folder...............................................................................................................101

Step 1: Printing the Check Sheet.............................................................................................................. 101

Step 2: Confirming the User Name and Computer Name.................................................................... 102

Step 3: Creating a Shared Folder on a Computer................................................................................. 104

Step 4: Specifying Access Privileges for the Created Shared Folder................................................... 105

Step 5: Registering a Shared Folder in the Machine's Address Book.................................................. 106

Step 6: Send Scanned Files to a Shared Folder.....................................................................................107

Basic Operation of Scan to E-mail...............................................................................................................109

Step 1: Configuring SMTP and DNS Settings.........................................................................................109

Step 2: Registering Destination E-mail Addresses in the Address Book................................................109

Step 3: Sending Scanned Files by E-mail................................................................................................110

Basic Operation of Scan to FTP....................................................................................................................113

Step 1: Configuring SMTP and DNS Settings.........................................................................................113

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Step 2: Sending Scanned Files to an FTP Server.................................................................................... 113

Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP

220SFNw, and SP 221SFNw)....................................................................................................................116

Basic Procedure for Saving Scan Files on a USB Flash Memory Device..................................................118

Basic Operation for TWAIN Scanning........................................................................................................120

Using TWAIN scanner..............................................................................................................................120

TWAIN scanning.......................................................................................................................................120

Settings you can configure in the TWAIN dialog box........................................................................... 121

Basic Operation for WIA Scanning............................................................................................................. 123

Using SANE scanning................................................................................................................................... 124

Specifying the Scan Settings for Scanning.................................................................................................. 125

Specifying the Scanning Size According to the Size of the Original....................................................125

Adjusting Image Density........................................................................................................................... 125

Specifying Resolution................................................................................................................................126

6. Sending and Receiving a Fax

What You Can Do with the Fax Function.....................................................................................................127

Fax Settings Workflow.................................................................................................................................. 128

Types of Transmission and Reception Modes............................................................................................. 129

Transmission Mode Selection...................................................................................................................129

Reception Mode Selection....................................................................................................................... 129

Fax Mode Screen..........................................................................................................................................131

Setting the Date and Time............................................................................................................................. 132

Registering Fax Destinations......................................................................................................................... 133

Registering Fax Destinations Using the Control Panel............................................................................133

Registering Fax Destinations Using Web Image Monitor...................................................................... 135

Sending a Fax................................................................................................................................................138

Selecting Transmission Mode...................................................................................................................138

Basic Operation for Sending a Fax......................................................................................................... 139

Specifying the Fax Destination................................................................................................................. 141

Useful Sending Functions..........................................................................................................................145

Specifying the Scan Settings for Faxing.................................................................................................. 148

Using the Fax Function from a Computer (LAN-Fax)..................................................................................151

Basic Operation for Sending Faxes from a Computer...........................................................................151

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Configuring Transmission Settings............................................................................................................153

Configuring the LAN-Fax Address Book................................................................................................. 153

Editing a Fax Cover Sheet........................................................................................................................ 156

Receiving a Fax..............................................................................................................................................157

Selecting Reception Mode....................................................................................................................... 157

Forwarding or Storing Faxes in Memory................................................................................................ 160

Lists/Reports Related to Fax......................................................................................................................... 164

7. Configuring the Machine Using the Control Panel

Basic Operation.............................................................................................................................................165

Menu Chart.................................................................................................................................................... 167

Copier Features Settings............................................................................................................................... 168

Scanner Features Settings............................................................................................................................. 172

Fax Transmission Features Settings...............................................................................................................174

Fax Features Settings.....................................................................................................................................176

Address Book Settings...................................................................................................................................181

System Settings...............................................................................................................................................182

Tray Paper Settings........................................................................................................................................187

Administrator Settings....................................................................................................................................189

Printing Lists/Reports..................................................................................................................................... 195

Printing the Configuration Page................................................................................................................195

Types of Lists/Reports............................................................................................................................... 195

Network Settings............................................................................................................................................197

8. Configuring the Machine Using Utilities

Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 201

Using Web Image Monitor...........................................................................................................................202

Displaying Top Page..................................................................................................................................... 203

Changing the Interface Language........................................................................................................... 204

Checking the System Information................................................................................................................. 205

Status Tab...................................................................................................................................................205

Counter Tab............................................................................................................................................... 206

Machine Information Tab......................................................................................................................... 207

Configuring the System Settings................................................................................................................... 208

Sound Volume Adjustment Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw).........................208

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Tray Paper Settings Tab............................................................................................................................208

Copier Tab.................................................................................................................................................209

Fax Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw)...............................................................210

Toner Management Tab...........................................................................................................................211

Interface Tab..............................................................................................................................................211

Shortcut to Function Tab............................................................................................................................211

Registering Destinations................................................................................................................................ 213

Configuring the Network Settings................................................................................................................ 214

Network Status Tab...................................................................................................................................214

IPv6 Configuration Tab.............................................................................................................................215

Network Application Tab......................................................................................................................... 216

DNS Tab.................................................................................................................................................... 217

Auto E-mail Notification Tab.................................................................................................................... 218

SNMP Tab................................................................................................................................................. 218

SMTP Tab...................................................................................................................................................219

POP3 Tab...................................................................................................................................................220

Wireless Tab (only SP 220SNw, SP 221SNw, SP 220SFNw, and SP 221SFNw).......................... 221

Google Cloud Tab....................................................................................................................................222

Configuring the IPsec Settings.......................................................................................................................223

IPsec Global Settings Tab.........................................................................................................................223

IPsec Policy List Tab...................................................................................................................................223

Printing Lists/Reports..................................................................................................................................... 227

Configuring the Administrator Settings.........................................................................................................228

Administrator Tab...................................................................................................................................... 228

Rest Settings Tab........................................................................................................................................228

Backup Setting Tab................................................................................................................................... 229

Restore Setting Tab....................................................................................................................................230

Set Date/Time Tab....................................................................................................................................231

Energy Saver Mode Tab.......................................................................................................................... 232

Using Web Image Monitor...........................................................................................................................233

Displaying Top Page.................................................................................................................................233

Changing the Interface Language........................................................................................................... 234

Installing the Help Source File..................................................................................................................235

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Displaying Help.........................................................................................................................................235

Menu.......................................................................................................................................................... 235

Home..........................................................................................................................................................236

System Settings.......................................................................................................................................... 236

Network Settings....................................................................................................................................... 237

IPsec Settings............................................................................................................................................. 240

Print List/Report......................................................................................................................................... 243

Administrator Tools....................................................................................................................................243

Using Smart Organizing Monitor.................................................................................................................246

Displaying Smart Organizing Monitor Dialog....................................................................................... 246

Checking the Status Information...............................................................................................................246

Checking the Status Information...............................................................................................................248

Configuring the Machine Settings............................................................................................................249

Configuring the IPv6 Settings................................................................................................................... 250

9. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................253

Cautions When Cleaning..............................................................................................................................255

Cleaning the Inside of the Machine............................................................................................................. 256

Cleaning the Exposure Glass........................................................................................................................257

Cleaning the Auto Document Feeder (When Using SP 221SF, SP 220SNw, SP 221SNw, SP

220SFNw, and SP 221SFNw)....................................................................................................................258

Moving and Transporting the Machine....................................................................................................... 259

Disposal......................................................................................................................................................260

Where to Inquire....................................................................................................................................... 260

10. Troubleshooting

Error and Status Messages on the Screen...................................................................................................261

Error and Status Indicate on the Control Panel........................................................................................... 269

Error and Status Messages Appear on Smart Organizing Monitor..........................................................271

Clearing Misfeeds......................................................................................................................................... 273

Removing Jammed Paper from Tray 1.....................................................................................................273

Removing Jammed Paper from the Bypass Tray.....................................................................................275

Opening the Rear Cover to Remove Jammed Paper............................................................................. 276

Removing Scanning Jams......................................................................................................................... 277

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When You Cannot Print Test Page............................................................................................................... 279

Paper Feed Problems.....................................................................................................................................280

Print Quality Problems................................................................................................................................... 282

Checking the Condition of the Machine..................................................................................................282

Checking the Printer Driver Settings.........................................................................................................283

Printer Problems............................................................................................................................................. 284

When You Cannot Print Properly.............................................................................................................284

When You Cannot Print Clearly...............................................................................................................285

When Paper is Not Fed or Ejected Properly...........................................................................................287

Copier Problems............................................................................................................................................ 288

When You Cannot Make Clear Copies..................................................................................................288

When You Cannot Make Copies as Wanted.........................................................................................289

Scanner Problems..........................................................................................................................................290

When You Cannot Browse the Network to Send a Scan File............................................................... 290

When Scanning Is Not Done As Expected............................................................................................. 290

Fax Problems..................................................................................................................................................291

When You Cannot Send or Receive Fax Messages As Wanted.......................................................... 291

When an error code appears on the fax journal or transmission status report....................................292

Common Problems.........................................................................................................................................295

11. Appendix

Functions and Network Settings Available in an IPv6 Environment.......................................................... 297

Available Functions................................................................................................................................... 297

Transmission Using IPsec...............................................................................................................................299

Encryption and Authentication by IPsec.................................................................................................. 299

Security Association.................................................................................................................................. 300

Encryption Key Exchange Settings Configuration Flow......................................................................... 301

Specifying Encryption Key Exchange Settings........................................................................................301

Specifying IPsec Settings on the Computer............................................................................................. 302

Enabling and Disabling IPsec Using the Control Panel..........................................................................304

Notes About the Toner.................................................................................................................................. 305

Specifications of the Machine...................................................................................................................... 306

General Function Specifications.............................................................................................................. 306

Printer Function Specifications..................................................................................................................308

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Copier Function Specifications.................................................................................................................308

Scanner Function Specifications...............................................................................................................309

Fax Function Specifications...................................................................................................................... 310

Consumables..................................................................................................................................................312

Print Cartridge............................................................................................................................................312

Information for This Machine........................................................................................................................313

User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........313

Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)

.................................................................................................................................................................... 314

Environmental Advice for Users (mainly Europe)............................................................... 314

Notice To Wireless LAN Interface Users (mainly Europe).................................................315

Notes to users in the state of California (Notes to Users in USA) (mainly North America)....

.................................................................................................................................................................... 316

Notes to users in the United States of America (mainly North America)......................... 316

Notes to Canadian Users of Wireless Devices (mainly North America)......................... 317

Caution.......................................................................................................................................................317

ENERGY STAR Program........................................................................................................................... 318

Saving Energy............................................................................................................................................319

Copyright Information about Installed Applications...................................................................................321

expat...........................................................................................................................................................321

JPEG LIBRARY............................................................................................................................................321

OpenLDAP 2.1.......................................................................................................................................... 321

OpenSSL 0.9.8g....................................................................................................................................... 322

Trademarks.....................................................................................................................................................325

INDEX...........................................................................................................................................................327

How to Find Information about Operations

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and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.

Setup Guide

This manual explains how to setup this machine.

It explains the instructions of taking out the machine from the packing box and connecting it to a computer.

Initial Guide for FAX (only SP 221SF, SP 220SFNw, and SP221SFNw)

This manual explains how to set up the machine. It also explains how to remove the machine

from the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network.

Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

• When using Windows

1. Insert the CD-ROM into the CD-ROM drive.

2. Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

• When using Mac OS X

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1. Insert the CD-ROM into the CD-ROM drive.

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2. Double-click [Manuals.htm] file, located on the CD-ROM root directory.

3. Select the language.

4. Click [Read PDF manuals].

5. Click the manual you want to refer to.

The PDF file manual opens.

Help

Use the following procedure to open the Help files learn about the printer driver, Web Image Monitor, and Smart Organizing Monitor functions.

For details about using Web Image Monitor, see page 201 "Configuring the Machine Using

Utilities".

For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".

Printer driver

1. Click [Help] on the printing preferences dialog box.

For the procedure on how to open the printing preferences dialog box, see page 70 "Displaying the Printing Preferences Dialog Box".

Web Image Monitor

Click on the top right of the screen.

To display Help, install the help source file beforehand. For details about installing the

file, see page page 233 "Using Web Image Monitor".

Smart Organizing Monitor

1. Click [Help] on the [Printer Configuration] screen.

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How to Read This Manual

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Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

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The following information is region-specific. Read the information under the symbol that corresponds to

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the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

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Notes

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Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Some illustrations in this manual might be slightly different from the machine.

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

• Entering the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Admin. Tools].

• Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 189 "Administrator Settings" or page 165 "Configuring the Machine Using the Control Panel".

Password

When you log in to this printer, you will be prompted to enter the password. We strongly recommend you to change the factory default password immediately to prevent information leakage and unauthorized operations by others.

You will be prompted to enter your password when you attempt to change printer settings configured using Web Image Monitor.

To use the factory default password, leave the password blank when using Web Image Monitor.

To Change password for Web Image Monitor, you need to log on as an Administrator, and then make the necessary settings.

For details about setting a password, see page 233 "Using Web Image Monitor".

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About IP Address

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In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

Differences in Performance/Functions between Different Models

The differences in main performance/functions between different models are as follows:

SP 221S

SP 221SF

SP 221SNw

Fax Not available Not available Available

(Standard)

SP 220SNw

ADF Not available Available

(Standard)

Available

(Standard)

SP 220SFNw

SP 221SFNw

Available

(Standard)

Available

(Standard)

PCL driver Not available Available Not available Available

Ethernet Port

Not available Available Not available Available

(Network)

Wireless LAN Not available Available Not available Available

Scan to

Not available Available Not available Available

Email/FTP/Folder

Toner

Not available Not available Available

Available Management (Toner Level Indication)

Paperless FAX

Not available Not available Not available Available

SP 221S SP 221SF

Fax Not available Available

(Standard)

ADF Not available Available

(Standard)

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SP 221S SP 221SF

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Ethernet Port

Not available Not available

(Network)

Wireless LAN Not available Not available

Scan to

Not available Not available

Email/FTP/Folder

Toner Management

Not available

Available

(Toner Level Indication)

Paperless FAX

Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not

be available. For [Toner End Option], see page 182 "System Settings".

"Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones you

want, thus saving paper. "Paperless FAX" refers to [Reception File Processing] and [Notify Forward Status] that can be specified using the machine's control panel and [Fax Received File Processing] that can be specified using Web Image Monitor. For details, see page 176 "Fax Features Settings" and page 208 "Configuring the System Settings".

Not available Not available

Differences in Performance/Functions between Different Models

The differences in main performance/functions between different models are as follows:

SP 221

Ethernet Port (Network) Not available Available

Wireless LAN Not available Available

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SP 220Nw

SP 221Nw

1. Guide to the Machine

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This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior

No. Name Description

1 Exposure Glass Place originals here sheet by sheet.

2 Control Panel Contains a screen and keys for machine control.

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3 Front Cover Open this cover to replace the print cartridge or remove jammed

paper.

4 Stop Fences Raise this fence to prevent paper from falling off.

5 Bypass Tray This tray can hold one sheet of plain paper.

1. Guide to the Machine

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No. Name Description

5 Cover for the Exposure

Glass

6 Tray 1 This tray can hold up to 150 sheets of plain paper.

10 Auto Document Feeder

(Exposure Glass Cover)

11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This

11 Tray Cover Attach this cover when you extend the tray.

12 ADF Cover Open this cover to remove originals jammed in the ADF.

13 Rear Cover Open this cover to remove jammed paper.

14 External Telephone

Connector

14 G3 (analog) Line

Interface Connector

15 USB Port For connecting the machine to a computer using a USB cable.

Open this cover to place originals on the exposure glass.

The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass.

tray can hold up to 35 sheets of plain paper.

For connecting an external telephone.

For connecting a telephone line.

16 Ethernet Port For connecting the machine to the network using a network

interface cable.

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Guide to Components

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No. Name Description

1 Exposure Glass Place originals here sheet by sheet.

2 Control Panel Contains a screen and keys for machine control.

3 Front Cover Open this cover to replace the print cartridge or remove jammed

paper.

4 Stop Fences Raise this fence to prevent paper from falling off.

5 Bypass Tray This tray can hold one sheet of plain paper.

5 Cover for the Exposure

Open this cover to place originals on the exposure glass.

Glass

6 Tray 1 This tray can hold up to 150 sheets of plain paper.

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8 Handset Enables you to use the machine as a telephone.

10 Auto Document Feeder

(Exposure Glass Cover)

The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass.

11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This

tray can hold up to 35 sheets of plain paper.

11 Tray Cover Attach this cover when you extend the tray.

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1. Guide to the Machine

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No. Name Description

12 ADF Cover Open this cover to remove originals jammed in the ADF.

13 Rear Cover Open this cover to remove jammed paper.

14 External Telephone

For connecting an external telephone.

Connector

14 G3 (analog) Line

For connecting a telephone line.

Interface Connector

15 USB Port For connecting the machine to a computer using a USB cable.

16 Ethernet Port For connecting the machine to the network using a network

interface cable.

• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it easier to take the printed paper out.

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Exterior

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Guide to Components

No. Name Description

1 Stop Fences Raise this fence to prevent paper from falling off.

2 Front Cover Lift up this cover to replace consumables or clear a paper jam.

3 Bypass Tray This tray can hold one sheet of plain paper.

4 Tray 1 This tray can hold up to 150 sheets of plain paper.

6 Rear Cover Open this cover to deliver sheets face up or remove jammed

paper.

7 USB Port Use a USB cable to connect the printer to the host computer.

8 Ethernet Port Use a network interface cable to connect the printer to the

9 Tray 1 Cover Attach this cover when you extend the tray.

network.

xx Control Panel The keys to operate the machine and the indicators for checking

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the status of the machine are on this control panel. For details, see page 26 "Control Panel".

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1. Guide to the Machine

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Interior

No. Name Description

1 Print Cartridge A replacement consumable that is required to make prints on

paper. It needs to be replaced when the Toner/Paper End indicator flashes red. For details about replacing the cartridge, see page 253 "Replacing the Print Cartridge".

Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw)

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Guide to Components

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No. Name Description

1 [Image Quality] key Press to select the scan quality for the current job.

2 [Shortcut to Func.] key Press to use the function pre-assigned to this key.

3 [Density] key Press to adjust the image density for the current job.

4 [Copy] key Press to switch the machine to copier mode.

5 [Scanner] key Press to switch the machine to scanner mode.

6 Screen Displays the current status and messages.

7 Scroll Keys Press to move the cursor in the direction indicated by the key.

8 Number Keys Press to enter numerical values when specifying settings such as

fax numbers and copy quantities or to enter letters when specifying names.

9 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,

fax transmission/reception, and other actions in progress.

10 [User Tools] key Press to display the menu for configuring the machine's system

settings.

11 [Power] key This indicator lights up blue when the machine is turned on. It

flashes when a print job is received and during printing, scanning, or fax transmission/reception.

12 [Wi-Fi Direct] key (only

SP 220SNw and SP 221SNw)

14 Selection keys Press the key underneath an item shown on the bottom line of the

15 Data In Indicator This indicator lights blue when the machine receives print data

16 [Back] key Press to cancel the last operation or to return to the previous level

17 Alert Indicator This indicator lights up red when the machine runs out of paper or

Press this key to activate or deactivate the Wi-Fi Direct function. Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. This indicator lights blue when the Wi-Fi Direct function is active.

screen to select it.

from the host device.

of the menu tree.

consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes when the toner is nearly empty.

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DSH108

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1. Guide to the Machine

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No. Name Description

18 [OK] Key Press to confirm settings and specified values, or to move to the

next menu level.

19 [Start] key Press to start fax transmission/reception, scanning, or copying.

Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw)

No. Name Description

1 [On Hook Dial] key Press to use on-hook dialing to check the destination's status when

sending a fax.

2 [Address Book] key Press to select a scan or fax destination from the Address Book.

3 [Image Quality] key Press to select the scan quality for the current job.

4 [Shortcut to Func.] key Press to use the function pre-assigned to this key.

5 [Density] key Press to adjust the image density for the current job.

6 [Copy] key Press to switch the machine to copier mode.

7 [Scanner] key Press to switch the machine to scanner mode.

24 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml

Guide to Components

Draft 2016/05/27

No. Name Description

8 Screen Displays the current status and messages.

9 Scroll Keys Press to move the cursor in the direction indicated by the key.

10 Number Keys Press to enter numerical values when specifying settings such as

fax numbers and copy quantities or to enter letters when specifying names.

11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,

fax transmission/reception, and other actions in progress.

12 [User Tools] key Press to display the menu for configuring the machine's system

settings.

13 [Power] key This indicator lights up blue when the machine is turned on. It

flashes when a print job is received and during printing, scanning, or fax transmission/reception.

14 One Touch buttons Press to select a scan or fax Quick Dial destination.

15 [Pause/Redial] key Press to insert a pause in a fax number or to display the last used

scan or fax destination.

16 [Shift] key Press to use the Quick Dial numbers 5 to 8 when specifying a scan

or fax destination using the One Touch buttons.

19 [Facsimile] key Press to switch the machine to fax mode.

20 Selection keys Press the key underneath an item shown on the bottom line of the

21 Data In Indicator This indicator lights blue when the machine receives print data

22 [Back] key Press to cancel the last operation or to return to the previous level

23 Alert Indicator This indicator lights up red when the machine runs out of paper or

[Wi-Fi Direct] key (only SP 220SFNw and SP 221SFNw)

screen to select it.

from the host device.

of the menu tree.

consumables, when the paper settings do not match the settings

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1. Guide to the Machine

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No. Name Description

specified by the driver, or when other errors occur. It flashes when the toner is nearly empty.

24 [OK] Key Press to confirm settings and specified values, or to move to the

next menu level.

25 [Start] key Press to start fax transmission/reception, scanning, or copying.

Control Panel

This section introduces the names of the parts of the control panel and explains their functions.

26 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml

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Guide to Components

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No. Name Description

1 [Power] key This indicator lights blue when the machine is turned on. It flashes

when a print job is received.

2 [Wi-Fi Direct] key (only

SP 220Nw and SP 221Nw)

3 Network Indicator

This indicator lights blue when the network is connected.

(only SP 220Nw and SP 221Nw)

4 [Stop] key Press this key once to pause a job that is currently printing. To

cancel a job, press it again.

5 [Start] key Press to restart the printing job.

6 Data In Indicator This indicator lights blue when the machine receives print data

from the host device.

7 Toner/Paper End

8 Alert Indicator This indicator flashes red when paper jams occur, and it lights

Indicator

This indicator lights red when the machine runs out of paper or toner. It flashes when the toner is nearly empty.

when the paper settings do not match the settings specified by the driver, and when other errors occur.

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1. Guide to the Machine

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• For details about printing a list of the machine's configurations or about doing a test print using Smart Organizing Monitor, see page 246 "Using Smart Organizing Monitor".

28 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml

DSH140

Changing Operation Modes

Draft 2016/05/27

Changing Operation Modes

You can switch between copier, scanner, and fax modes by pressing the corresponding keys.

Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key to activate each mode. While in each mode, the corresponding key lights up.

Function Priority

By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin. Tools].

For details about [System Auto Reset Timer] or [Function Priority], see page 189 "Administrator Settings".

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