Ricoh PRSP201N1 User Manual
Operating Instructions
User Guide
For safe and correct use, be sure to read "Safety Information" before using the machine.
TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................4
Introduction.....................................................................................................................................................4
Legal Prohibition.............................................................................................................................................4
Disclaimer........................................................................................................................................................4
About IP Address............................................................................................................................................5
Model-Specific Information...............................................................................................................................6
Important Safety Instructions .........................................................................................................7
User Information on Electrical & Electronic Equipment...............................................................................7
Environmental Advice for Users....................................................................................................................7
Note for the Battery and/or Accumulator Symbol (For EU countries only)..............................................8
Important Safety Instructions .........................................................................................................9
Notes on Lamp(s) Inside This Machine.........................................................................................................9
Notes to Users in the State of California......................................................................................................9
ENERGY STAR Program..................................................................................................................................10
1. Guide to the Machine
Guide to Components......................................................................................................................................13
Exterior..........................................................................................................................................................13
Interior...........................................................................................................................................................14
What is Smart Organizing Monitor?..............................................................................................................15
Configuring Network Settings.........................................................................................................................16
Configuring the IP Address Settings Using the Web Image Monitor.......................................................16
2. Loading Paper
Supported Paper..............................................................................................................................................19
Non-Recommended Paper Types...................................................................................................................21
Print Area..........................................................................................................................................................22
Loading Paper..................................................................................................................................................23
Loading Paper into Tray 1...........................................................................................................................23
Loading Paper into Bypass Tray.................................................................................................................26
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.............................................27
3. Printing Documents
Basic Operation...............................................................................................................................................29
Printing on Both Sides of Sheets..................................................................................................................30
Canceling a Print Job...................................................................................................................................31
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If a Paper Mismatch Occurs............................................................................................................................32
Continuing Printing Using Mismatched Paper...........................................................................................32
Resetting the Print Job..................................................................................................................................32
4. Configuring the Machine Using Utilities
Using Web Image Monitor.............................................................................................................................33
Displaying Top Page...................................................................................................................................33
Changing the Interface Language..............................................................................................................34
Menu.............................................................................................................................................................34
Changing the Machine Settings.................................................................................................................36
Settings List....................................................................................................................................................36
Using Smart Organizing Monitor...................................................................................................................45
Checking the Status Information.................................................................................................................45
Configuring the Machine Settings..............................................................................................................46
Printing the Configuration Page..................................................................................................................47
Updating the Firmware................................................................................................................................47
5. Maintaining the Machine
Replacing the Print Cartridge..........................................................................................................................49
Cautions When Cleaning................................................................................................................................51
Cleaning the Inside of the Machine................................................................................................................52
6. Troubleshooting
Common Problems...........................................................................................................................................53
Paper Feed Problems.......................................................................................................................................54
Removing Printing Jams...............................................................................................................................55
Print Quality Problems......................................................................................................................................61
Checking the Condition of the Machine....................................................................................................61
Printer Problems................................................................................................................................................62
Print Positions Do Not Match Display Positions.........................................................................................63
Error and Status Messages Appear on the Smart Organizing Monitor......................................................64
7. Appendix
Notes About the Toner.....................................................................................................................................67
Moving and Transporting the Machine..........................................................................................................68
Disposal........................................................................................................................................................68
Where to Inquire..........................................................................................................................................68
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Consumables....................................................................................................................................................69
Print Cartridge..............................................................................................................................................69
Specifications of the Machine.........................................................................................................................70
General Function Specifications.................................................................................................................70
Printer Function Specifications....................................................................................................................71
Trademarks.......................................................................................................................................................73
INDEX.............................................................................................................................................................75
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How to Read This Manual
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
Disclaimer
Contents of this manual are subject to change without prior notice.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use of
this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
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About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
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Model-Specific Information
CTT110
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
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Important Safety Instructions
User Information on Electrical & Electronic Equipment
Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.
For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.
All Other Users
If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.
Environmental Advice for Users
Users in the EU, Switzerland and Norway
Consumables yield
Please refer to either the User’s Manual for this information or the packaging of the consumable.
Recycled paper
The machine can use recycled paper which is produced in accordance with European standard
EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print
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on 64g/m2 paper, which contains less raw materials and represents a significant resource
reduction.
Duplex printing (if applicable)
Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces
the size of printed documents so that fewer sheets are used. We recommend that this feature is
enabled whenever you print.
Toner and ink cartridge return program
Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with
local regulations.
For details about the return program, please refer to the Web page below or consult your service
person.
https://www.ricoh-return.com/
Energy efficiency
The amount of electricity a machine consumes depends as much on its specifications as it does on
the way you use it. The machine is designed to allow you to reduce electricity costs by switching to
Ready mode after it prints the last page. If required, it can immediately print again from this mode.
If no additional prints are required and a specified period of time passes, the device switches to an
energy saving mode.
In these modes, the machine consumes less power (watts). If the machine is to print again, it needs
a little longer to return from an energy saving mode than from Ready mode.
For maximum energy savings, we recommend that the default setting for power management is
used.
Products that comply with the Energy Star requirement are always energy efficient.
Note for the Battery and/or Accumulator Symbol (For EU countries only)
In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.
This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.
In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.
Please dispose of them correctly at your local community waste collection/recycling centre.
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Important Safety Instructions
Notes on Lamp(s) Inside This Machine
Notes to Users in the State of California
Perchlorate Material - special handling may apply, See www.dtsc.ca.gov/hazardouswaste/
perchlorate
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ENERGY STAR Program
ENERGY STAR® Program Requirements for Imaging Equipment
The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.
The program backs the development and dissemination of products that feature energy saving
functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction
devices. Energy Star standards and logos are internationally uniform.
This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. The machine recovers from Energy Saver mode when it receives a print job, prints a
received fax, or when any key is pressed.
Energy Saver mode 1
This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation
is completed.
Energy Saver mode 2
This machine automatically enters Energy Saver mode 2 1 minute after the last operation is
completed.
Specifications
*1
*1
36.6 W or less
10 seconds or less
Energy Saver mode 1 Power Consumption
Defalt Interval 30 seconds
Recovery Time
10
Energy Saver mode 2 Power Consumption
Defalt Interval 1 minute
*1
3.1 W or less
Recovery Time
Recovery time and power consumption may differ depending on the conditions and environment of the
*1
machine.
*1
Recycled Paper
We recommend you to use environmentally friendly recycled paper.
Please contact your sales representative for recommended paper.
17 seconds or less
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1. Guide to the Machine
CTT108
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Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.
Exterior
1. [Job Reset] key
Press this key to cancel an ongoing print job.
2. [Start] key
Press this key to print a test page. (By holding down the key for two seconds, the network setting list can be
printed.) You can also use this key to print on the back of paper in duplex printing and to execute forced
printing.
3. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing is in progress.
4. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur.
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CTT065
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1. Guide to the Machine
5. Stop Fences
Raise this fence to prevent paper from falling off.
6. Front Cover
Open this cover to replace consumables or clear a paper jam.
7. Bypass Tray
This tray can hold one sheet of plain paper.
8. Tray 1
This tray can hold up to 150 sheets of plain paper.
9. Power Switch
Use this switch to turn the power on or off.
10. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
11. Rear Cover
Open this cover to deliver sheets face up or remove jammed paper.
12. USB Port
Use this port to connect the machine to a computer using a USB cable.
13. Ethernet Port
Use this port to connect the machine to network using an Ethernet cable.
14. Tray Cover
Attach this cover when you extend the tray.
Interior
1. Print Cartridge
A replacement consumable that is required to make prints on paper. It needs to be replaced after
approximately every 1,500 or 2,600 pages printed. For details about replacing the cartridge, see page 49
"Replacing the Print Cartridge".
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What is Smart Organizing Monitor?
What is Smart Organizing Monitor?
Install this utility on your computer from the included CD-ROM before using it.
Smart Organizing Monitor provides the following functions:
• Displays the status of the machine
Displays paper jam messages and other error messages.
• Paper size and type settings
Displays the settings for paper sizes or types available on this machine.
• Print test and configuration pages
Prints List/Report to check the list of settings for this machine and other information.
• Modify the IPv4 Address
Use to specify the IPv4 address.
• Modify the system settings
Use to change custom paper size settings and other settings on this machine.
• Modify the printer settings
Use to change this machine's print settings such as [Error Skip:] and [I/O Time Out:].
For details about basic instructions on how to use Smart Organizing Monitor, see page 33
"Configuring the Machine Using Utilities".
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1. Guide to the Machine
Configuring Network Settings
This section explains how to configure network settings.
• You can configure the IP address easily by installing the driver using Quick Install for networks in
the CD-ROM menu. For details about installing the driver, see the Software Installation Guide.
Configuring the IP Address Settings Using the Web Image Monitor
Setting the machine to receive an IPv6 address automatically
• A DHCP server is required on the network for the machine to receive an IPv6 address
automatically.
Check that [IPv6] and [DHCPv6] are set to [Enable] in [IPv6] in Web Image Monitor. If [DHCPv6] is set
to [Enable], the machine can automatically obtain the IP address.
Assigning the machine's IPv6 address manually
• The IPv6 address assigned to the machine must not be used by any other device on the same
network.
1. Launch the Web browser.
2. In the address bar, enter "http://(machine's IP address)/".
3. Click [Log in].
4. Enter the administrator password, and then click [Log in].
If you are logging in for the first time, enter "admin133" as the password.
5. Click [IPv6].
6. Set [IPv6] to [Enable].
7. Set [DHCPv6] to [Disable].
8. Specify the IP address in [Manual Configuration Address].
9. Specify other settings if necessary.
10. Click [OK].
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Configuring Network Settings
• For details about configuring the IPv4 address, see the Software Installation Guide.
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1. Guide to the Machine
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2. Loading Paper
Supported Paper
Paper Size
• A4
• 81/2 " × 11 " (Letter)
• 81/2 " × 14 " (Legal)
• B5
• 51/2 " × 81/2 " (Half Letter)
• 71/4 " × 101/2 " (Executive)
• A5
• A6
• B6
• 16K (197 × 273 mm)
• 16K (195 × 270 mm)
• 16K (184 × 260 mm)
• Custom Paper Size
The following paper sizes are supported as custom paper sizes:
• Width
Tray1: Approximately 100-216 mm (3.9-8.5 inches)
Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)
• Length
Approximately 148-356 mm (5.8-14 inches)
Paper Type
• Plain Paper (65-99 g/m2 (17-26 lb.))
• Recycled Paper (75-90 g/m2 (20-24 lb.))
• Thin Paper (52-64 g/m2 (14-17 lb.))
• Thick Paper (100-130 g/m2 (26.6-34 lb.))
Paper Capacity
• Tray1
150 sheets
(70 g/m2, 19 lb.)
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2. Loading Paper
• Bypass Tray
1 sheets
(70 g/m2, 19 lb.)
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Non-Recommended Paper Types
Non-Recommended Paper Types
Do not use the following types of paper:
• Ink-jet printer paper
• GelJet special paper
• Bent, folded, or creased paper
• Curled or twisted paper
• Wrinkled paper
• Damp paper
• Dirty or damaged paper
• Paper that is dry enough to emit static electricity
• Paper that has already been printed onto, except a preprinted letterhead paper.
Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)
• Special paper, such as thermal paper and carbon paper
• Paper weighing heavier or lighter than the limit
• Paper with windows, holes, perforations, cutouts, or embossing
• Adhesive label paper on which glue or base paper is exposed
• Paper with clips or staples
• When loading paper, take care not to touch the surface of the paper.
• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.
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CHZ904
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2. Loading Paper
Print Area
The diagram below shows the area of the paper that the machine can print on.
From the printer driver
1. Print area
2. Feed direction
3. Approx. 4.2 mm (0.2 inches)
4. Approx. 4.2 mm (0.2 inches)
• The print area may vary depending on the paper size and printer driver settings.
• To adjust the print position, specify [Tray1: Registration] or [Bypass Tray: Registration] on the
[System] tab in Smart Organizing Monitor.
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