Ricoh MP C3503SP, MP C4503ASP User Guide
For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide
Guide to the Names and Functions
1 4 5 6 732
8
9
10
11
1213141516171819
20
21
22
of the Machine's Control Panel
This illustration shows the control panel of the machine with options fully installed.
[Home] key1.
Press to display the [Home] screen. For details,
see "How to Use the [Home] Screen".
Function keys2.
No functions are registered to the function keys
as a factory default. You can register often used
functions, programs, and Web pages. For details,
see "Conguring function keys", Getting Started
.
Display panel3.
Displays keys for each function, operation status,
or messages. See "How to Use the Screens on
the Control Panel", Getting Started
[Reset] key4.
Press to clear the current settings.
[Program] key (copier, Document Server, 5.
facsimile, and scanner mode)
Press to register frequently used settings, or •
to recall registered settings. See "Registering
Frequently Used Functions", Convenient
Functions .
Press to program defaults for the initial •
display when modes are cleared or reset,
or immediately after the main power switch
is turned on.
See "Changing the Default Functions of the
Initial Screen", Convenient Functions
.
.
[Interrupt] key6.
Press to make interrupt copies. See "Interrupt
Copy", Copy/ Document Server
Main power indicator7.
The main power indicator goes on when you turn
on the main power switch.
[Energy Saver] key8.
Press to switch to and from Low Power mode or Sleep
mode. See "Saving Energy", Getting Started
When the machine is in Low Power mode, the
[Energy Saver] key is lit. In Sleep mode, the
[Energy Saver] key ashes slowly.
[Login/Logout] key9.
Press to log in or log out.
[User Tools/Counter] key10.
User Tools•
Press to change the default settings to meet
your requirements. See "Accessing User
Tools", Connecting the Machine/ System
Settings
Counter•
Press to check or print the counter
value. See "Counter", Maintenance and
Specications
You can nd out where to order expendable
supplies and where to call when a malfunction
occurs. You can also print these details. See
"Checking Inquiry Using the User Tools",
Maintenance and Specications
.
.
.
.
.
[Simple Screen] key11.
Press to switch to the simple screen. See
"Switching Screen Patterns", Getting Started
[ # ] key (Enter key)12.
Press to conrm values entered or items specied.
[Start] key13.
Press to start copying, printing, scanning, or
sending.
[Sample Copy] key14.
Press to make a single set of copies or prints to
check print quality before making multiple sets.
See "Sample Copy", Copy/ Document Server
.
[Stop] key15.
Press to stop a job in progress, such as copying,
scanning, faxing, or printing.
[Clear] key16.
Press to delete a number entered.
Number keys17.
Use to enter the numbers for copies, fax numbers
and data for the selected function.
[Check Status] key18.
Press to check the machine's system status,
operational status of each function, and current
jobs. You can also display the job history and the
machine's maintenance information.
Data In indicator (facsimile and printer 19.
mode)
.
Flashes when the machine is receiving print jobs
or LAN-Fax documents from a computer. See Fax
and Print .
Communicating indicator, Fax Received 20.
indicator, Condential File indicator
Communicating indicator•
Lights continuously during data transmission
and reception.
Fax Received indicator•
Lights continuously while data other than
personal box or Memory Lock le is being
received and stored in the fax memory.
See "Substitute Reception", Fax
Condential File indicator•
Lights continuously while personal box data
is being received. Blinks while Memory
Lock le is being received. See "Personal
Boxes" and "Printing a File Received with
Memory Lock", Fax
Media access lamp21.
Lights up when a removable memory device is
inserted in the media slot.
Media slots22.
Use to insert an SD card or a USB ash memory
device.
.
.
Simple Screen
When you press the {Simple Screen} key, the screen changes
to the simplified display. Letters and keys are displayed at a
larger size, making operations easier.
Certain keys do not appear on the simplified display.
Tips
Quick Reference Copy Guide
Paper Size
Paper Size
You can check the paper
sizeusingthescaleontheexposureglass.
Auto Image Density
Darktextureoriginalswillbecopiedsothat
backgroundwillnotbereproduced.
Auto Paper Select
Selectsasuitablesizeofpaperautomatically.
How to make Copies...
(Placing Originals, Paper Specifications and Adding Paper , Basic Copying)
A Press the {Home} key on the top left of
the control panel, and press the [Copier]
icon on the [Home] screen.
B Press the {Reset} key.
C Place the originals.
• ExposureGlass
(Face down)
• AutoDocumentFeeder(Faceup)
ARDF•
How to Reduce/Enlarge...
(Basic Copying)
Auto Reduce/Enlarge
A Press[AutoReduce/
Enlarge].
B Select the paper size.
Place the originals, and then press the {Start} key.
C
Preset Reduce/Enlarge
A Press[Reduce/Enlarge].
B Select a ratio, and then
press [OK].
Place the originals, and then press the {Start}
C
key. (Paper size is selected automatically.)
How to save paper...
A
See if original is 1-sided or
(Basic Copying)
2-sided(duplex).
B Press[Dup./Combine/Series].
C Selecttheoriginalandcopytypesand/or
the orientation.
Place the originals, and then press the {Start} key.
D
Duplex
1-Sided → 2-Sided
Copies two 1-sided pages
on one 2-sided page.
One-passduplex •
scanningADF
D
Make desired settings.
E Enterthenumberofcopies.
F Press the {Start} key.
How to select a color mode...
A Select a color mode.
(Color Copying)
2-Sided → 2-Sided
Copies one 2-sided page on
one 2-sided page.
Combine
1-sided Combine
Copies multiple 1-sided or 2-sided
originals on one side of copy paper.
2-sided Combine
Copies multiple 1-sided originals
on two sides of copy paper.
Copies multiple 2-sided originals
on two sides of copy paper.
FormorefunctionsonCombine,see"Basic
Copying",Copy/DocumentServer
.
How to finish your document...
(Basic Copying)
Document Server
(Basic Copying)
Staple
A Press [Finishing].
B Select one of the stapling positions
(Copieswillbesortedautomatically).
C Press [OK].
D Enterthenumberofcopies.
E Place the originals, and then
press the {Start} key.
Punch
A Press [Finishing].
B Select one of the punch hole positions
(Copieswillbeholepunched).
C Press [OK].
D Enterthenumberofcopies.
E Place the originals, and then press the
{Start} key.
StapleandPunchcanbedoneatthe
same time.
Availabilityoffinishingdependsonyour
configuration.
Why use it...
•Tostoreoftenuseddocumentscentrally
and print on demand.
•Toreducenetworkload.
How to use in copy mode...
A Press [Store File].
B Enterafilename,
user name, or
password if necessary.
C Specify a folder in which to store the
document if necessary.
D Press [OK].
E Place the originals.
Make the scanning settings for the original.
F
G Press the {Start} key.
Themachinestoresscannedoriginalsin
memory and makes one set of copies.
Tofindyourdocument,pressthe{Home}
key on the top left of the control panel, and
pressthe[DocumentServer]icononthe
[Home] screen.
FormorefunctionsonDocumentServer,
see"DocumentServer",Copy/Document
Server
.
Advanced features
Reduce/Enlarge
Zoom: You can specify the reproduction •
ratio in increments of 1%.
Magnification: You can specify the horizontal •
andverticalreproductionratios,individually.
Series Copies
Separatelycopiesthefrontandbackofa•
2-sided original onto two sheets.
Booklet/Magazine
Copies two or more originals in page order.•
Edit/Stamp
ImageRepeat/DoubleCopies:Theoriginal•
image is copied repeatedly.
Centering:Movesimagetocenter.•
Erase:Erasesthecenterand/orallfour•
sides of the original image.
Stamps:Copieswiththedate,pagenumbers,etc.•
Cover/Slip Sheet
FrontCover/Front/BackCover:Createcover•
sheets.
Designate:Copiescertainpagesofthe•
original onto designation sheets.
(BasicCopying,AdvancedCopying)
Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .
Quick Reference Fax Guide
How to send a fax...
A Specify a transmission mode:
• MemoryTransmission,or
• ImmediateTransmission(selectedby
pressing[Immed.TX])
B Place the original.
• Exposureglass
(Face down)
• AutoDocumentFeeder(Faceup)
ARDF•
One-passduplex •
scanningADF
C Make the scan settings you require.
D Specify a destination.
E Press the {Start} key.
IfyouchooseMemoryTransmission,youcan
sendtomoredestinationsatonce.Todothis,
after step 4, specify destinations and press
the {Start} key.
TosendtoanInternet
Fax,e-mail,orfolder
destination, press
[InternetFax],[E-mail],
or [Folder] to switch
the transmission type.
(Transmission)
How to program a Destination key...
(RegisteringAddressesandUsers,Connecting the
Machine/ System Settings )
A Press the {UserTools/Counter} key.
B Press[AddressBookMangmnt].
C Checkthat[Program/Change]is
selected.
D Press [New Program].
E Press [Change] and set user’s
information, press [OK].
F Press[FaxDest.].
G Press[Change]underFaxDestination,
enterthefaxnumberusingthenumber
keys and press [OK].
H Press [OK].
I Press[Exit].
J Press the {UserTools/Counter} key.
How to fax to Document Server...
(StoringaDocument)
A Press [Store File].
B Select [Send & Store].
C Set the user name, file name, and
password as necessary, and then press
[OK].
D Specify a destination, and then press the
{Start} key.
To send a fax from Document Server:
A Press [Select Stored File].
B Selectthedocumentstobesent,and
then press [OK].
C Specify a destination, and then press the
{Start} key.
How to send at a specific time (Send Later)
(OtherTransmissionFeatures)
Using this function, you can instruct the
machine to send the fax at a later time via
Memory Transmission.
Advantage: you can take advantage of offpeak telephone charges, without being at
the machine.
A Place the original, and then select the
scan settings you require.
B Press[TXMode].
C Press [Send Later].
How to cancel a transmission...
Memory + Immediate
Beforetheoriginalisscanned=before
pressing the {Start} key:
A Press the {Reset} key.
Whiletheoriginalisbeingscanned
A Press the {Stop} key.
B Press[CancelScanning]or[CancelTX].
Memory
Aftertheoriginalisscanned
A Press the {Stop} key.
B Press[StandbyFileList].
C Select the file you want to cancel.
D
Press[StopTransmission],andthenpress[OK].
E Press[Exit].
How to print the Journal...
(Transmission)
(Changing/ConfirmingCommunicationInformation)
D Enterthetimeusingthenumberkeys,
and then press [#].
E Press [OK] twice.
Advanced Fax Features
See Fax Operating Instructions:
- SUB/SEPCodes(OtherTransmission
Features)
Privacycanbeprotectedwhenfaxingwith
aSUB/SEPCode,sinceonlypeoplewho
knowtheSUB/SEPCodecanreceiveor
printthefaxdocument.
- Printedreports(Changing/Confirming
Communication Information) Inform you if
afaxhasbeensaved,sent,orfailedtobe
transmitted.
- LAN-Faxfeatures-Sendingafaxfroma
computer
(FaxviaComputer)
The Journal is printed automatically
after every 50 communications. You can
also request a Journal at any time, by
following the procedure below.
A Press[TX/RXStatus/Print].
B Select [Print Journal].
C Select the printing method:
-[All]
- [Print per File No.]
- [Print per User]
D Press the {Start} key.
E Press[Exit]twice.
Chapter references in this guide refer to the bundled OI CD; Fax and Connecting the Machine/
System Settings .
Quick Reference Scanner Guide
To use the scanner functions, several
settings must be made beforehand.
For details about these settings,
see "Accessing User Tools", Connecting
the Machine/ System Settings
Scan
on the supplied CD-ROM.
and
How to scan...
Availablescanfunctions:
A ScantoE-mail
B ScantoFolder(SMB/FTP/NCP)
C ScanUsingWSD(WebServiceson
Devices)
D StoretoHardDisk
E SavetoMemoryStorageDevice
F ScantoDeliveryServer
G ScanviaTWAINDriver
FordetailsaboutC, E, F, and G, see Scan
onthesuppliedCD-ROM.
How to use Scan to E-mail/Scan to Folder...
(BasicProcedureforSendingScanFilesbyEmail.
Basic Procedure When Using Scan to Folder)
A Press the {Home} key on the top left
of the control panel, and press the
[Scanner] icon on the [Home] screen.
G Specify the destination(s). You can specify
multiple destinations.
For scan to e-mail:
Before you select destination(s), make
sureyouhaveselected[To].Ifnecessary,
press [Cc] or [Bcc], and then select
destination(s).
H For scan to e-mail only
Specify the e-mail sender.
Dependingonthesecuritysettings,
thelogged-inusermaybespecifiedas
[Sender Name]
• Tospecifythee-mailsender,press
[Sender Name].
• Selectasender.
• Press[OK].
• Forreception
confirmation e-mail,
press [Recept. Notice].
I For scan to e-mail only
Enterasubjectlineifnecessary.
• Press[Subject].
• Enterthesubject.
• Press[OK].
J Press the {Start} key.
B Makesurethatnoprevioussettings
remain.Ifaprevioussettingremains,
press the {Reset} key.
C Pressthe[E-mail]or[Folder]tab.
D Place originals.
E If necessary, specify the scan settings
accordingtotheoriginaltobescanned.
F Ifnecessary,press[SendFileType/
Name] to specify settings such as file
name and file format.
How to save to the machine’s hard
How to save to the machine’s hard disk...
disk...
(StoringandSavingtheScannedDocuments)
A Press the {Home} key on the top left of
the control panel, and press the [Scanner]
icon on the [Home] screen.
B Makesurethatnoprevioussettings
remain.Ifaprevioussettingremains,
press the {Reset} key.
C Place originals.
D Press [Store File].
E Press[StoretoHDD].
F If necessary, specify file information,
such as [User Name], [File Name], and
[Password].
G Press [OK].
H If necessary, press [Scan Settings]
to specify scanner settings such as
resolution and scan size.
I Press the {Start} key.
Fordetailsaboutsavingtomemory
storagedevice,see"StoringtheScanned
DocumentstoaUSBFlashMemory
DeviceorSDCard",Scan
suppliedCD-ROM.
Why use it?
Tostorescannedfilesintheharddiskof
the machine for later (shared) use. (See
Scan
.)
on the
Registering an E-mail destination...
(RegisteringAddressesandUsers, Connecting the
Machine/ System Settings )
A Press the {UserTools/Counter} key.
B Press[AddressBookMangmnt].
C Checkthat[Program/Change]is
selected.
D Select the name whose e-mail address
you want to register. Press the name key,
orentertheregisterednumberusingthe
numberkeys.
E Press[E-mail].
F Press[Change],under"E-mailAddress".
G Enterthee-mailaddress.
H Press [OK].
Fordetailsaboutregisteringfolders,see
"RegisteringAddressesandUsers",
ConnectingtheMachine/SystemSettings
.
Displaying a list of files stored on the machine’s hard disk
(StoringandSavingtheScannedDocuments)
A Press the {Home} key on the top left of
the control panel, and press the [Scanner]
icon on the [Home] screen.
B Press[SelectStoredFile].Thelistof
stored files is displayed.
Chapter references in this guide refer to the bundled OI CD; Scan and Connecting the Machine/ System Settings .
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................6
Symbols Used in the Manuals.......................................................................................................................6
Model-Specific Information............................................................................................................................... 7
Names of Major Features..................................................................................................................................8
1. What You Can Do with This Machine
Reducing my Costs............................................................................................................................................. 9
Converting Documents to Electronic Formats Easily......................................................................................10
Registering Destinations...................................................................................................................................11
Operating the Machine More Effectively...................................................................................................... 12
Customizing the [Home] Screen..................................................................................................................... 13
Making Copies Using Various Functions........................................................................................................14
Printing Data Using Various Functions............................................................................................................16
Utilizing Stored Document...............................................................................................................................17
Sending and Receiving Faxes without Paper.................................................................................................18
Sending and Receiving Faxes via the Internet............................................................................................... 20
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed....................................... 22
Using the Facsimile and the Scanner in a Network Environment.................................................................23
Embedding Text Information in Scanned Files...............................................................................................24
Preventing Information Leakage (Security Functions)....................................................................................25
Centrally Controlling Scan Conditions and Distribution............................................................................... 26
Monitoring and Setting the Machine Using a Computer..............................................................................27
Preventing Unauthorized Copying................................................................................................................. 28
2. Getting Started
Guide to Names and Functions of Components............................................................................................29
Guide to Functions of the Machine's Options................................................................................................33
Guide to Functions of the Machine's External Options.............................................................................33
Changing the Display Language.................................................................................................................... 45
How to Use the [Home] Screen...................................................................................................................... 46
Adding Icons to the [Home] Screen........................................................................................................... 47
Registering Functions in a Program.................................................................................................................51
Example of Programs...................................................................................................................................53
Turning On/Off the Power..............................................................................................................................57
Turning On the Main Power........................................................................................................................57
1
Turning Off the Main Power........................................................................................................................57
When the Authentication Screen Is Displayed...............................................................................................58
User Code Authentication Using the Control Panel.................................................................................. 58
Logging In Using the Control Panel............................................................................................................58
Logging Out Using the Control Panel.........................................................................................................59
Placing Originals..............................................................................................................................................60
Placing Originals on the Exposure Glass...................................................................................................60
Placing Originals in the Auto Document Feeder....................................................................................... 60
3. Copy
Basic Procedure................................................................................................................................................63
Auto Reduce / Enlarge....................................................................................................................................65
Duplex Copying............................................................................................................................................... 67
Specifying the Original and Copy Orientation.........................................................................................69
Combined Copying......................................................................................................................................... 71
One-Sided Combine................................................................................................................................... 72
Two-Sided Combine....................................................................................................................................73
Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 76
Copying onto Envelopes................................................................................................................................. 77
Copying onto Envelopes from the Bypass Tray.........................................................................................77
Copying onto Envelopes from the Paper Tray...........................................................................................78
Sort.................................................................................................................................................................... 79
Changing the Number of Sets.................................................................................................................... 80
Storing Data in the Document Server............................................................................................................. 82
4. Fax
Basic Procedure for Transmissions (Memory Transmission)..........................................................................83
Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 85
Registering a Fax Destination......................................................................................................................86
Deleting a Fax Destination.......................................................................................................................... 87
Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 89
Sending Originals Using the Exposure Glass (Immediate Transmission)................................................90
Canceling a Transmission................................................................................................................................91
Canceling a Transmission Before the Original Is Scanned...................................................................... 91
Canceling a Transmission While the Original Is Being Scanned.............................................................91
2
Canceling a Transmission After the Original Is Scanned......................................................................... 92
Storing a Document......................................................................................................................................... 93
Sending Stored Documents.........................................................................................................................94
Printing the Journal Manually..........................................................................................................................96
5. Print
Quick Install...................................................................................................................................................... 97
Displaying the Printer Driver Properties.......................................................................................................... 98
Standard Printing..............................................................................................................................................99
When Using the PCL 6 Printer Driver..........................................................................................................99
Printing on Both Sides of Sheets................................................................................................................... 100
When Using the PCL 6 Printer Driver....................................................................................................... 100
Types of 2 Sided Printing..........................................................................................................................100
Combining Multiple Pages into Single Page............................................................................................... 101
When Using the PCL 6 Printer Driver....................................................................................................... 101
Types of Combine Printing........................................................................................................................101
Printing on Envelopes.................................................................................................................................... 103
Configuring Envelope Settings Using the Control Panel........................................................................ 103
Printing on Envelopes Using the Printer Driver........................................................................................ 103
Saving and Printing Using the Document Server.........................................................................................105
Storing Documents in Document Server.................................................................................................. 105
Managing Documents Stored in Document Server................................................................................ 106
6. Scan
Basic Procedure When Using Scan to Folder............................................................................................. 107
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.................................................................................................................................................................... 108
Registering an SMB Folder.......................................................................................................................110
Deleting an SMB Registered Folder.........................................................................................................113
Entering the Path to the Destination Manually........................................................................................ 114
Basic Procedure for Sending Scan Files by E-mail......................................................................................115
Registering an E-mail Destination.............................................................................................................116
Deleting an E-mail Destination................................................................................................................. 118
Entering an E-mail Address Manually..................................................................................................... 118
Basic Procedure for Storing Scan Files........................................................................................................ 119
3
Checking a Stored File Selected from the List......................................................................................... 120
Specifying the File Type................................................................................................................................ 121
Specifying Scan Settings...............................................................................................................................122
7. Document Server
Storing Data................................................................................................................................................... 123
Printing Stored Documents............................................................................................................................ 125
8. Web Image Monitor
Displaying Top Page..................................................................................................................................... 127
9. Adding Paper and Toner
Precautions for Loading Paper......................................................................................................................129
Loading Paper into Paper Trays................................................................................................................... 130
Loading Paper into the Bypass Tray.............................................................................................................132
Printing from the Bypass Tray Using the Printer Function........................................................................133
Loading Paper into Tray 3 (LCT)...................................................................................................................138
Loading Paper into the Large Capacity Tray (LCT).....................................................................................140
Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 141
Recommended Paper Sizes and Types........................................................................................................144
Thick Paper.................................................................................................................................................154
Envelopes...................................................................................................................................................155
Adding Toner................................................................................................................................................. 159
Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 161
Disposing of Used Toner...........................................................................................................................161
10. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................163
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 165
When the Machine Makes a Beeping Sound.............................................................................................167
When You Have Problems Operating the Machine...................................................................................168
When Multiple Functions Cannot Be Executed Simultaneously............................................................ 173
Messages Displayed When Using the Copy/Document Server Function................................................174
Messages Displayed When Using the Facsimile Function......................................................................... 178
When There Is a Problem Specifying the Network Settings.................................................................. 179
When the Remote Fax Function Cannot Be Used...................................................................................185
Messages Displayed When Using the Printer Function..............................................................................188
4
Messages Displayed on the Control Panel When Using the Printer Function...................................... 188
Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 191
Messages Displayed When Using the Scanner Function...........................................................................201
Messages Displayed on the Control Panel When Using the Scanner Function...................................201
Messages Displayed on the Client Computer.........................................................................................211
When Other Messages Appear...................................................................................................................217
When There Is a Problem Scanning or Storing Originals......................................................................218
When the Home Screen Cannot Be Edited.............................................................................................219
When the Address Book Is Updated....................................................................................................... 220
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................221
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................221
When Problems Occur While Logging In............................................................................................... 223
When the User Lacks Privileges to Perform an Operation..................................................................... 223
When the LDAP Server Cannot Be Used.................................................................................................223
INDEX...........................................................................................................................................................225
5
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions stored in a file on a provided CD-ROM.
(mainly Europe and Asia), (mainly Europe) or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 7 "Model-Specific
Information".
6
Model-Specific Information
CUV010
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27, -29
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120–127 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
• If your machine is a region A model and "CODE XXXX -27" is printed on the label, see
" (mainly Europe)" also.
• If your machine is a region A model and "CODE XXXX -29" is printed on the label, see
" (mainly Asia)" also.
7
Names of Major Features
In this manual, major features of the machine are referred to as follows:
• Auto Reverse Document Feeder ARDF
• Auto Document Feeder ADF (in this manual, "ADF" refers to the ARDF and the one-pass duplex
scanning ADF)
• Large Capacity Tray LCT
8
1. What You Can Do with This Machine
BRL059S
You can search for a description by what you want to do.
Reducing my Costs
Printing multi-page documents on both sides of sheets (Duplex Copy)
See "Duplex Copying", Copy/ Document Server .
Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))
See "Combined Copying", Copy/ Document Server .
See "Combine Two Originals", Fax .
Printing received faxes on both sides of sheets (2 Sided Print)
See "Two-Sided Printing", Fax .
Converting received faxes to electronic formats (Paperless Fax)
See "Confirming/Printing/Deleting Received and Stored Documents", Fax .
Sending files from the computer without printing them (LAN-Fax)
See "Sending Fax Documents from Computers", Fax .
Checking how much paper is saved ([Information] screen)
See "How to Use the [Information] Screen", Getting Started .
Reducing electricity consumption
See "Saving Energy", Getting Started .
See "Timer Settings", Connecting the Machine/ System Settings .
9
BQX138S
1. What You Can Do with This Machine
Converting Documents to Electronic Formats Easily
Sending scan files
See "Basic Procedure for Sending Scan Files by E-mail", Scan .
Sending the URL of the folder in which scan files are stored
See "Sending the URL by E-mail", Scan .
Storing scan files in a shared folder
See "Basic Procedure When Using Scan to Folder", Scan .
Storing scan files on media
See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan
Embedding text information in scanned files
See "Embedding Text Information in Scanned Data", Scan .
Converting transmitted faxes to electronic formats and sending them to a computer
See "Overview of Folder Transmission Function", Fax .
Managing and using documents converted to electronic formats (Document Server)
See "Relationship between Document Server and Other Functions", Copy/ Document Server .
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Registering Destinations
BRL060S
Registering Destinations
Using the control panel to register destinations in the Address Book
See "Registering Entered Destinations to the Address Book", Fax .
See "Registering a destination in the address book manually", Scan .
Using Web Image Monitor to register destinations from a computer
See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax .
Downloading destinations registered in the machine to the LAN-Fax driver destination list
See "Using the machine's Address Book as the LAN-Fax destination list", Fax .
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BQX139S
1. What You Can Do with This Machine
Operating the Machine More Effectively
Registering and using frequently-used settings (Program)
See "Registering Functions in a Program", Convenient Functions .
Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/Fax/Scanner))
See "Changing the Default Functions of the Initial Screen", Convenient Functions .
Registering frequently-used printing settings to the printer driver
See "Using One Click Presets", Print .
Changing the initial settings of the printer driver to frequently-used printing settings
See "Displaying the Printing Preferences Dialog Box", Print .
Adding shortcuts to frequently used programs or Web pages
See "Adding Icons to the [Home] Screen", Convenient Functions .
Changing the order of the function and shortcut icons
See "Changing the Order of Icons on the [Home] Screen", Convenient Functions .
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Customizing the [Home] Screen
CUM001
The icons of each function are displayed on the [Home] screen.
Customizing the [Home] Screen
• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs
or Web pages can be recalled easily by pressing the shortcut icons.
• You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
Started .
• For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to
Customize Them", Convenient Functions .
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CJQ601
1. What You Can Do with This Machine
Making Copies Using Various Functions
• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.
See "Copying in Color", Copy/ Document Server .
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
and page numbers.
See "Stamps", Copy/ Document Server .
• You can adjust the color tones and image quality of your copies.
For details about a color adjustment, see "Adjusting Color", Copy/ Document Server .
For details about an image adjustment, see "Image Adjustment", Copy/ Document Server .
• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine
to detect the original size automatically. Also, it enables the machine to select an appropriate
reproduction ratio based on the paper size you specify. If the orientation of the original is different
from that of the paper you are copying onto, the machine rotates the original image by 90 degrees
to match it with the copy paper.
See "Reducing or Enlarging Originals", Copy/ Document Server .
• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.
For details about duplex copying, see "Duplex Copying", Copy/ Document Server .
For details about combined copying, see "Combined Copying", Copy/ Document Server .
For details about combined copying, see "Booklet/Magazine", Copy/ Document Server .
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• You can copy onto various types of paper such as envelopes and OHP transparencies.
See "Copying onto Various Types of Paper", Copy/ Document Server .
Making Copies Using Various Functions
• The finisher allows you to sort, staple, and punch holes in your copies.
See "Finishing", Copy/ Document Server .
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CJQ602
1. What You Can Do with This Machine
Printing Data Using Various Functions
• This machine supports network and local connections.
• You can send PDF files directly to the machine for printing, without having to open a PDF
application.
See "Printing a PDF File Directly", Print .
• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
See "Storing Documents in the Hard Disk Drive and Printing them", Print .
• The finisher allows you to collate, staple, and punch holes in your prints.
For details about stapling, see "Staple", Print .
For details about punching, see "Punch", Print .
• If the PictBridge card is installed, you can connect a PictBridge-compatible digital camera to this
machine using a USB cable. This allows you to print the photographs stored on the camera using
the camera's own interface.
See "Direct Printing from a Digital Camera (PictBridge)", Print .
• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
See "Direct Printing from a Memory Storage Device", Print .
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CJQ603
Utilizing Stored Document
Utilizing Stored Document
You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk.
Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored
files via the network. You can also change print settings and print multiple documents (Document Server).
• You can retrieve stored documents scanned in scanner mode to your computer.
• Using the file format converter, you can download documents stored in copier, Document Server,
or printer mode to your computer.
• For details about how to use the Document Server, see "Storing Data in the Document Server",
Copy/ Document Server .
• For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server .
• For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print .
• For details about the Document Server in fax mode, see "Storing a Document", Fax .
• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan .
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CJQ604
1. What You Can Do with This Machine
Sending and Receiving Faxes without Paper
Reception
You can store and save received fax documents as electronic formats in the machine's hard disk
without printing them.
You can use Web Image Monitor to check, print, delete, retrieve, or download documents using
your computer (Storing received documents).
• See "Confirming/Printing/Deleting Received and Stored Documents", Fax .
Transmission
You can send a fax from your computer over the network (Ethernet or wireless LAN) to this
machine, which then forwards the fax via its telephone connection (LAN-Fax).
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CJQ605
Sending and Receiving Faxes without Paper
• To send a fax, print from the Windows application you are working with, select LAN-Fax as
the printer, and then specify the destination.
• You can also check the sent image data.
• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings .
• For details about how to use the function, see "Sending Fax Documents from Computers", Fax
.
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xxx@xxx.com
xxx.xxx.xxx.xxx
xxx@xxx.com
xxx.xxx.xxx.xxx
xxx@xxx.com
xxx.xxx.xxx.xxx
xxx@xxx.com
xxx.xxx.xxx.xxx
CJQ606
1. What You Can Do with This Machine
Sending and Receiving Faxes via the Internet
E-mail Transmission and Reception
This machine converts scanned document images to e-mail format, and transmits and receives the
e-mail data over the Internet.
• To send a document, specify an e-mail address instead of dialing the destination telephone
number (Internet Fax and e-mail transmission).
See "Specifying an Internet Fax Destination by Entering It Manually", Fax .
• This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax
Reception and Mail to Print).
See "Receiving E-mail by Internet Fax/Mail to Print", Fax .
• Internet Fax compatible machines and computers that have e-mail addresses can receive email messages via Internet Fax.
IP-Fax
The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP
network.
• To send a document, specify an IP address or host name instead of a fax number (IP-Fax
Transmission).
See "Specifying an IP-Fax Destination by Entering It Manually", Fax .
• This machine can receive documents sent via Internet Fax (IP-Fax Reception).
See "Types of Reception", Fax .
• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public
switched telephone network (PSTN).
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