Ricoh MP 2553, MP 3053, MP 3055, MP 3353, MP 2553SP Read Me First

Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in this manual before using the
machine.

For information not in this manual, refer to

the HTML/PDF files on the supplied

CD-ROM.

Appendix

Other Information for This Machine

Safety Information for This Machine

Manuals Provided with This Machine

Read This First

TABLE OF CONTENTS

How to Read the Manuals.................................................................................................................................3

Symbols Used in the Manuals.......................................................................................................................3

Disclaimer........................................................................................................................................................3

Notes...............................................................................................................................................................4

Machine Types............................................................................................................................................... 4

1. Manuals Provided with This Machine

Manuals for This Machine................................................................................................................................. 5

Manuals List.................................................................................................................................................... 7

How to Use the Operating Instructions.............................................................................................................9

Formats of the Operating Instructions...........................................................................................................9

Reading the HTML Manuals on the CD-ROM.............................................................................................9

Installing and Opening the HTML Manuals.............................................................................................. 10

Reading the PDF Manuals on the CD-ROM..............................................................................................10

2. Safety Information for This Machine

Safety Information............................................................................................................................................13

Safety During Operation.............................................................................................................................13

Safety Precautions to Be Followed.............................................................................................................13

Safety Labels of This Machine.........................................................................................................................22

Positions of WARNING and CAUTION labels.........................................................................................22

Power Switch Symbols.................................................................................................................................26

3. Other Information for This Machine

Laws and Regulations...................................................................................................................................... 27

Duplication and Printing Prohibited............................................................................................................27

Laser Safety.................................................................................................................................................. 27

Notes to USA Users of FCC Requirements................................................................................................ 27

Important Safety Instructions for Facsimile Unit.........................................................................................30

Notes to Canadian Users of Facsimile Unit...............................................................................................31

Other Information.............................................................................................................................................32

ENERGY STAR Program..............................................................................................................................32

Energy Saving Functions............................................................................................................................. 32

Notes to users in the state of California (Notes to Users in USA)............................................................33

4. Appendix

Specifications....................................................................................................................................................35

1

Trademarks....................................................................................................................................................... 37

2

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Indicates instructions stored in a file on a provided CD-ROM.

Indicates instructions displayed on the Smart Operation Panel.

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see "Model-Specific Information",
Getting Started .

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.

3

In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.

Notes

Contents of this manual are subject to change without prior notice.
The manufacturer shall not be responsible for any damage or expense that might result from the use of

parts other than genuine parts from the manufacturer with your office products.
For good output quality, the manufacturer recommends that you use genuine toner from the

manufacturer.
Some illustrations in this manual might be slightly different from the machine.

Machine Types

Check the type of your machine before reading the manuals.

•

Type 1: MP 2553SP

• Type 2: MP 3053SP

• Type 3: MP 3353SP
Certain types might not be available in some countries. For details, please contact your local dealer.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer.

4

1. Manuals Provided with This Machine

This chapter explains manuals for this machine.

Manuals for This Machine

Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.

• Media differ according to manual.

• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF

files.

• A Web browser must be installed in order to view the html manuals.

User Guide

Regarding the basic usage of this machine, frequently used functions, troubleshooting when an
error message appears, etc., summaries are provided below for each user manual.

Read This First

Before using the machine, be sure to read the section of this manual entitled Safety Information. It
also describes how to read the manual on the provided CD-ROM, each regulation, and
environmental conformance.

Start Guide

Describes how to read manuals on the Smart Operation Panel. It also describes how to log in to the
machine.

Easy Search

You can search for a description by what you want to do. Also, this machine's distinctive functions
are explained.

Getting Started

Describes preparations for using the machine, operating instructions, and character input methods.

Paper Specifications and Adding Paper

Describes how to load originals and sheets and about their specifications.

Convenient Functions

Describes how to register frequently used settings, customize the Home Screen, and display a Web
page on the control panel. It also describes how to manage a job.

Maintenance and Specifications

Describes how to replace supplies and how to install and clean this machine. It also describes the
specifications of the main unit and options.

5

Troubleshooting

Provides a guide for resolving common usage-related problems.

Copy/ Document Server

Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to specify the settings for originals.

Fax

Explains Facsimile functions and operations.

Print

Describes how to print using the printer driver. It also describes the functions available for printing.

Scan

Describes how to scan paper data using this machine and how to send the scanned data to a
computer and store the data.

Connecting the Machine/ System Settings

Explains how to connect the machine to a network, and configure and operate the machine in a
network environment. Also explains how to change User Tools settings and how to register
information in the Address Book.

PostScript 3

Explains how to set up and use PostScript® 3TM.

Extended Feature Settings

Describes how to configure the extended features using the control panel or Web Image Monitor.

Security Guide

This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:

•

Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator.

For details, see "Before Using This Machine", Security Guide

.

Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.

Driver Installation Guide

Describes how to install and configure each driver. This manual is included in the drivers CD.

Other Manuals

•

Quick Reference Copy Guide

• Quick Reference FAX Guide

1. Manuals Provided with This Machine

6

• Quick Reference Scan Guide

• Manuals provided are specific to machine types.

•

Driver Installation Guide, HTML manuals, and manuals displayed on the Smart Operation Panel
are available in English, German, French, Italian, Spanish, Dutch, and Russian.

• User Guide displayed on the MultiLink-Panel is available in Norwegian, Swedish, Danish, Finnish,

Portuguese, Polish, Czech, Hungarian, Catalan, Turkish, Greek, and Brazilian Portuguese.

• You can download information about the machine's certification, which is based on an IT security

certification system (hereafter CC Certification), from the following URLs. This information is about
how to set up the machine. If you have purchased a CC Certified machine, be sure to read it
before operating the machine so you can make the correct settings before using it.

• When using a model with the standard operation panel
http://support-download.com/services/device/ccmanual/mp_2553_3053_3353/en/

download_admin.html
http://support-download.com/services/device/ccmanual/mp_2553_3053_3353/en/

download_user.html

• The following software products are referred to using general names:

Product name General name

ScanRouter EX Professional *1 and
ScanRouterEX Enterprise

*1

the ScanRouter delivery software

*1

The ScanRouter EX Professional and ScanRouterEX Enterprise are no longer available for sale.

Manuals List

Manual Name

Printed
Manuals
Provided

HTML
Manuals
Provided

Manuals
displayed on
the MultiLink-

Panel

PDF Manuals

Provided

User Guide Yes No Yes

*1

Yes

Read This First Yes No No Yes

*2

Start Guide Yes No No No

Easy Search No Yes Yes No

Manuals for This Machine

7

Manual Name

Printed
Manuals
Provided

HTML
Manuals
Provided

Manuals
displayed on
the MultiLink-

Panel

PDF Manuals

Provided

Getting Started No Yes Yes No

Paper Specifications and
Adding Paper

No Yes Yes No

Convenient Functions No Yes Yes No

Maintenance and Specifications No Yes Yes No

Troubleshooting No Yes Yes No

Copy/ Document Server No Yes Yes No

Fax No Yes Yes No

Print No Yes Yes No

Scan No Yes Yes No

Connecting the Machine/
System Settings

No Yes Yes No

PostScript 3 No Yes Yes No

Extended Feature Settings No Yes Yes No

Security Guide No No No Yes

Driver Installation Guide No No No Yes

Quick Reference Copy Guide No No No Yes

*2

Quick Reference FAX Guide No No No Yes

*2

Quick Reference Scan Guide No No No Yes

*2

*1

User Guide displayed on the MultiLink-Panel is available in Norwegian, Swedish, Danish, Finnish,
Portuguese, Polish, Czech, Hungarian, Catalan, Turkish, Greek, and Brazilian Portuguese.

*2

For these manuals, please visit our Web site or consult an authorized dealer.

• Driver Installation Guide, HTML manuals, and manuals displayed on the Smart Operation Panel
are available in English, German, French, Italian, Spanish, Dutch, and Russian.

1. Manuals Provided with This Machine

8

How to Use the Operating Instructions

This chapter describes the operating instructions of this machine. HTML and PDF manuals are included in
the supplied CD-ROMs.

Formats of the Operating Instructions

The operating instructions of this machine are provided in the following formats:

•

Printed manuals

• HTML manuals

• Manuals displayed on the Smart Operation Panel

• PDF manuals

For details about the contents of each manual, see page 5 "Manuals for This Machine". The various
manuals are available in different formats. For details about availability, see page 7 "Manuals List".

For details about how to read the manuals on the Smart Operation Panel, see Start Guide.

Reading the HTML Manuals on the CD-ROM

This section describes how to read the HTML manuals on the supplied manual CD-ROM.

1. Insert the CD-ROM in the CD-ROM drive of your computer.

2. Select a language, and then click [OK].

3. Click [Read HTML manuals].

The browser opens.

4. Click the title of manual you want to read.

• Recommended browsers:

•

Internet Explorer 6 or later

• Firefox 3.5 or later

• Safari 4.0 or later

• If you want to read the HTML manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,
and then open "Manuals.htm".

• If JavaScript is disabled or unavailable in your browser, you will not be able to search or use
certain buttons in the HTML documentation.

• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.

How to Use the Operating Instructions

9

Installing and Opening the HTML Manuals

This section describes how to install and open the HTML manuals on your computer.
For your convenience, we recommend you install these manuals on your computer.

1. Insert the CD-ROM in the CD-ROM drive of your computer.

2. Select a language, and then click [OK].

3. Click [Install manuals].

4. Install the HTML manuals by following the on-screen instructions.

5. When the installation is complete, click [Finish].

6. Click [Exit].

7. Open the HTML manuals that you installed.

To open the manuals from an icon, double-click the icon on the desktop. To open the manuals from
the [Start] menu, point to [All Programs], and then click [Product Name].

8. Click the title of the manual you want to read.

• You need administrator permissions to install the manuals. Log in as an Administrators group
member.

•

The system requirements for installing the manuals are as follows:

• Operating system: Windows XP/Vista/7/8, Windows Server 2003/2003 R2/2008/2008
R2/2012

• Minimum display resolution: 800 × 600 pixels

• If you cannot install a manual, copy the "MANUAL_HTML" folder to your computer's hard drive,
and then run "setup.exe".

• To delete an installed manual, on the [Start] menu, point to [All Programs], click [Product Name],
and then uninstall the data.

• Depending on the settings made during installation, menu folder names may differ.

• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.

Reading the PDF Manuals on the CD-ROM

This section describes how to read the PDF manuals on the supplied CD-ROMs.

•

Operating instructions other than Driver Installation Guide are included in the following folder on
the supplied manual CD-ROM:

MANUAL_PDF\(language)

• Driver Installation Guide is included in the following folder on the supplied driver CD-ROM:

1. Manuals Provided with This Machine

10

MANUAL_DRIVER\(language)

1. Insert the CD-ROM in the CD-ROM drive of your computer.

2. Select a language, and then click [OK].

3. Click [Read PDF manuals].

To read Driver Installation Guide, click [Driver Installation Guide]. The manual opens.

4. Click the title of the manual you want to view.

• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on
your computer.

•

If you want to read the PDF manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,
and then open "Manuals.htm".

• Driver Installation Guide is available in English, German, French, Italian, Spanish, Dutch, and
Russian.

How to Use the Operating Instructions

11

1. Manuals Provided with This Machine

12

2. Safety Information for This Machine

This chapter describes the safety precautions.

Safety Information

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death
or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor
or moderate injury or damage to property.

Safety Precautions to Be Followed

This section explains safety precautions that should always be followed when using this machine.

Environments where the machine can be used

This section explains safety precautions about environments where the machine can be used.

• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in
fire or electric shock.

• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.

13

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might
occur.

• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.

• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

Handling power cords and power cord plugs

This section explains safety precautions about handling power cords and power cord plugs.

• Do not use any power sources other than those that match the specifications shown. Doing so
could result in fire or electric shock.

• Do not use any frequencies other than those that match the specifications shown. Doing so could
result in fire or electric shock.

• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.

• Do not use extension cords. Doing so could result in fire or electric shock.

2. Safety Information for This Machine

14

• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords
that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could
result in fire or electric shock.

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.

• The supplied power cord is for use with this machine only. Do not use it with other appliances.
Doing so could result in fire or electric shock.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.

• If the power cord is damaged and its inner wires are exposed or broken, contact your service
representative for a replacement. Use of damaged power cords could result in fire or electric
shock.

• Be sure to disconnect the plug from the wall outlet at least once a year and check for the
following:

•

There are burn marks on the plug.

• The prongs on the plug are deformed.

• If any of the above conditions exist, do not use the plug and consult your dealer or service
representative. Use of the plug could result in fire or electric shock.

Safety Information

15

• Be sure to disconnect the power cord from the wall outlet at least once a year and check for the
following:

•

The power cord's inner wires are exposed, broken, etc.

• The power cord's coating has a crack or dent.

• When bending the power cord, the power turns off and on.

• Part of the power cord becomes hot.

• The power cord is damaged.

• If any of the above conditions exist, do not use the power cord and consult your dealer or
service representative. Use of the power cord could result in fire or electric shock.

• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs
create an unstable connection that can result in unsafe buildup of heat.

• If this machine is not going to be used for several days or longer at a time, disconnect its power
cord from the wall outlet.

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.

• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around
the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.

• When performing maintenance on the machine, always disconnect the power cord from the
wall outlet.

Handling the main machine

This section explains safety precautions about handling the main machine.

2. Safety Information for This Machine

16

• Be sure to locate the machine as close as possible to a wall outlet. This will allow easy
disconnection of the power cord in the event of an emergency.

• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.

• If metal objects, or water or other fluids fall inside this machine, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.

• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could
result in electric shock.

• The following explains the warning messages on the plastic bag used in this product's
packaging.

•

Keep the polythene materials (bags, etc.) supplied with this machine away from babies
and small children at all times. Suffocation can result if polythene materials are brought into
contact with the mouth or nose.

• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, take care that the power cord is not damaged under the machine. Failing to take these
precautions could result in fire or electric shock.

• Before moving the machine, be sure to pull all four handles fully out. If not, an injury might
occur. After moving the machine, return the four handles to their original positions.

Safety Information

17

• If you have to move the machine when the optional paper tray unit is attached, do not push on
the main unit's top section. Doing so can cause the optional paper tray unit to detach, possibly
resulting in injury.

• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine might
move or come down to cause an injury.

• If the lower paper tray is installed, do not pull out more than one tray at a time when you are
changing or replenishing paper or resolving paper jams. Pressing down forcefully on the
machine's upper surfaces can result in malfunctions and/or user injury.

• Contact your service representative if you need to lift the machine (such as when relocating it to
another floor). Do not attempt to lift the machine without the assistance of your service
representative. The machine will be damaged if it topples or is dropped, resulting in
malfunction and risk of injury to users.

• Do not look into the lamp. It can damage your eyes.

• Do not hold the control panel while moving the machine. Doing so may damage the control
panel, cause a malfunction, or result in injury.

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so result in an injury if your hands or fingers are pinched.

Handling the machine's interior

This section explains safety precautions about handling the machine's interior.

2. Safety Information for This Machine

18

• Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside
this machine are high voltage components that are an electric shock hazard and laser
components that could cause blindness. Contact your sales or service representative if any of the
machine's internal components require maintenance, adjustment, or repair.

•

Do not attempt to disassemble or modify this machine. Doing so risks burns and electric shock.
Note again that exposure to the laser components inside this machine risks blindness.

• Some of this machine's internal components get very hot. For this reason, take care when
removing misfed paper. Not doing so could result in burns.

• When removing jammed paper, make sure not to trap or injure your fingers.

• When loading paper, take care not to trap or injure your fingers.

• Keep your hands clear of the booklet finisher tray when removing misfed paper, pulling out or
pushing in the finisher's staple unit. You can trap and injure your fingers if you do not.

• While safety measures have been installed to prevent accidents, you must not touch the
machine's rollers while it is operating. Doing so could cause injury.

• If the machine's interior is not cleaned regularly, dust will accumulate. Fire and breakdown can
result from heavy accumulation of dust inside this machine. Contact your sales or service
representative for details about and charges for cleaning the machine's interior.

Handling the machine's supplies

This section explains safety precautions about handling the machine's supplies.

Safety Information

19

• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite
on contact with naked flame.

• Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so
risks fire and burns. Toner will ignite on contact with naked flame.

• Do not use a vacuum cleaner to remove spilled toner (including used toner). Absorbed toner
may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner.
However, it is possible to use a vacuum cleaner that is explosion-proof and dust ignition-proof. If
toner is spilled on the floor, remove the spilled toner slowly using a wet cloth, so that the toner is
not scattered.

• The following explains the warning messages on the plastic bag used in this product's
packaging.

•

Keep the polythene materials (bags, etc.) supplied with this machine away from babies
and small children at all times. Suffocation can result if polythene materials are brought into
contact with the mouth or nose.

• Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting
in dirtying of skin, clothing, and floor, and accidental ingestion.

• Store toner (new or used), toner containers, and components that have been in contact with
toner out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air
environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult
a doctor if necessary.

2. Safety Information for This Machine

20

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor
if necessary.

• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your
clothing. If toner comes into contact with your clothing, wash the stained area with cold water.
Hot water will set the toner into the fabric and make removing the stain impossible.

• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your
skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and
water.

• When replacing a toner or waste toner container or consumables with toner, make sure that the
toner does not splatter. Put the waste consumables in a bag after they are removed. For
consumables with a lid, make sure that the lid is shut.

• Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind of
conductive paper. Doing so risks fire.

• Keep SD cards or USB flash memory devices out of reach of children. If a child accidentally
swallows an SD card or USB flash memory device, consult a doctor immediately.

Safety Information

21

Safety Labels of This Machine

This section explains the machine's safety information labels.

Positions of WARNING and CAUTION labels

This machine has labels for WARNING and CAUTION at the positions shown below. For safety,
please follow the instructions and handle the machine as indicated.

Main unit

CXT001

1

2

1.
Do not touch ! Surface may be very hot.

2.
High temperature parts. Wait a while to allow the Fusing Unit to cool down before removing misfed

paper.

2. Safety Information for This Machine

22

Paper trays

CXT002

1

1.
The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise,

an injury might occur.

Safety Labels of This Machine

23

1000-sheet finisher or Booklet Finisher

2

3

CXT003

1

1.
During operation, rollers for transporting the paper revolve. Take care not to touch rollers during

operation. Otherwise, an injury might occur.

2.
Keep your hands clear of the booklet finisher tray when pulling out or pushing in the finisher's staple unit,

or removing paper jam. You might trap your fingers if you do not. Take care not to touch the booklet
finisher tray during operation. Otherwise, an injury might occur.

3.
Keep your hands clear of the booklet finisher tray when pulling out or pushing in the finisher's staple unit,

or removing paper jam. You might trap your fingers if you do not.

2. Safety Information for This Machine

24

Bridge unit

2

CXT006

1

1.
During operation, rollers for transporting the paper revolve. Take care not to touch rollers during

operation. Otherwise, an injury might occur.

2.
Do not touch the parts a label indicates. The inside of the bridge unit could be very hot. Caution should

be taken when removing misfed paper.

Internal finisher

CXT004

1

1.

Safety Labels of This Machine

25

When closing the finisher, keep hands clear of the finisher's upper surface.

Power Switch Symbols

The meanings of the symbols for the switches on this machine are as follows:

• : POWER ON

• : STANDBY

2. Safety Information for This Machine

26

3. Other Information for This Machine

This chapter describes laws and regulations related to this machine.

Laws and Regulations

Duplication and Printing Prohibited

Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.

This machine is equipped with a function that prevents making counterfeit bank bills. Due to this function
the original images similar to bank bills may not be copied properly.

Laser Safety

CDRH Regulations
This equipment complies with requirements of 21 CFR Subchapter J for class I laser product. This

equipment contains one GaAlAs laser diodes, 775–790.7 nanometer wavelength. The beam
divergence angle is 25 degrees (minimum) and 36 degrees (maximum) in the vertical direction, and 7
degrees (minimum) and 12.5 degrees (maximum) in the horizontal direction, and laser beams are
generated in Continuous Wave (CW) mode. The maximum output power of the light source is 11
milliwatt.

Caution:
Use of controls or adjustments or performance of procedures other than those specified in the manuals

might result in hazardous radiation exposure.

Notes to USA Users of FCC Requirements

Part 15 of the FCC Rules

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection

27

against harmful interference in a residential installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or more of the following
measures:

•

Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution:

Changes or modifications not expressly approved by the party responsible for compliance could
void the user's authority to operate the equipment.

Declaration of Conformity

This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that may cause

undesired operation.
Responsible party: Ricoh Americas Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000
Product Name: Multi Function Peripheral
Model Number:

• MP 2553SP

• MP 3053SP

• MP 3353SP

Installing the Ferrite Core

A telephone line cable with a ferrite core must be used for RF interference suppression.

Part 68 of the FCC Rules regarding Facsimile Unit

1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On
the cover of this equipment is a label that contains, among other information, a product identifier in

3. Other Information for This Machine

28

the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone
company.

2.

This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone network must
comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
detail.

4. The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the
number of devices that may be connected to a line, as determined by the total RENs, contact the
local telephone company. The REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point
(e.g., 03 is a REN of 0.3).

5. If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice is not
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the operation of the equipment. If this happens the telephone company will
provide advance notice in order for you to make necessary modifications to maintain uninterrupted
service.

7. If trouble is experienced with this equipment, for repair or warranty information, please contact
Ricoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device is
causing problems with your telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error indication), see
the manual provided with this machine for instruction on resolving the problem.

9. Connection to party line service is subject to state tariffs. Contact the state public utility commission,
public service commission or corporation commission for information.

10. If your home has specially wired alarm equipment connected to the telephone line, ensure the
installation of this equipment does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, consult your telephone company or a qualified installer.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO
EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

Laws and Regulations

29

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device, including FAX machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps:
Follow the FAX HEADER programming procedure in the Programming chapter of the operating
instructions to enter the business identification and telephone number of the terminal or business. This
information is transmitted with your document by the FAX HEADER feature. In addition to the information,
be sure to program the date and time into your machine.

Important Safety Instructions for Facsimile Unit

When using your telephone equipment, basic safety precautions should always be followed to reduce
the risk of fire, electric shock and injury to persons, including the following:

•

Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or
laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock
from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a
fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ de l'unité Fax

Certaines mesures de sécurité doivent être prises pendant l'utilisation de material téléphonique afin de
réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques-unes:

•

Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une baignoire, d'un lavabo, d'un évier de
cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci
peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas
jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à
l'élimination des piles.

Conserver ces instructions.

3. Other Information for This Machine

30

Notes to Canadian Users of Facsimile Unit

This product meets the applicable Industry Canada technical specifications.
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be

connected to a telephone interface. The termination on an interface may consist of any combination of
devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Remarques à l'attention des utilisateurs canadiens de l'unité Fax

Le présent matériel est conforme aux spécifications techniques applicables d'Industrie Canada.
L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent

être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une
combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la
sonnerie de tous les dispositifs n'excède pas 5.

Laws and Regulations

31

Other Information

ENERGY STAR Program

ENERGY STAR® Program Requirements for Imaging Equipment

This company is a participant in the ENERGY STAR® Program.
This machine is compliant with the regulations specified by the

ENERGY STAR® Program.

The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving
functions.

It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi-function

devices. Energy Star standards and logos are internationally uniform.

• For details about the "default delay time", see page 32 "Energy Saving Functions".

Energy Saving Functions

To reduce its power consumption, this machine has the following functions:

Sleep mode

• If this machine remains idle for a specified period or when the [Energy Saver] key is pressed, it
enters Sleep mode to further reduce its electrical consumption.

• The default delay time the machine waits before entering Sleep mode is 1 minute. This default
time can be changed.

• The machine can print jobs from computers and receive faxes while in Sleep mode.

3. Other Information for This Machine

32

Specification

Type 1 Type 2 Type 3

Reduced electrical consumption
in Sleep mode

*1

0.5 W 0.5 W 0.5 W

Time of switch into Sleep mode 1 minute 1 minute 1 minute

Time of switch out from Sleep
mode

*1

9.9 seconds 9.9 seconds 9.9 seconds

*1

The time it takes to switch out from energy saving functions and electrical consumption may differ
depending on the conditions and environment of the machine.

• Specifications can vary depending on which options are installed on the machine.

•

For details about how to change the default interval, see "Timer Settings", Connecting the
Machine/ System Settings

.

•

The machine enters sleep mode directly in the following situations:

• Low Power Mode Timer and Sleep Mode Timer are set to the same time

• Sleep Mode Timer is set to a shorter time than Low Power Mode Timer

• Depending on which embedded software application is installed on it, the machine might take
longer than indicated to enter Sleep mode.

Notes to users in the state of California (Notes to Users in USA)

Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/
perchlorate

Other Information

33

3. Other Information for This Machine

34

4. Appendix

This appendix describes trademarks and specifications for the machine.

Specifications

For specifications not described in this manual, see "Specifications", Maintenance and Specifications .

Warm-up time (23°C (73.4°F), rated voltage)

14.3 seconds

First copy/print time

3.9 seconds
(A4 , 81/2 × 11 , delivered face down, feeding from tray 1, on the exposure glass)

Power consumption

• Main unit only

• Ready: 152 W

• During printing: 637W

• Maximum: 1,600 W

The power level when the main switch is turned off and the power cord is plugged into an
outlet: 1 W or less

• Complete system

• Maximum: 1,600 W

The complete system consists of the main unit, ADF, lower paper trays, booklet finisher,
internal tray 2, and bridge unit.

Power consumption when using the facsimile function

• Immediate Transmission:
approx. 52 W

• Memory Transmission:
approx. 36 W

• Memory Reception:
approx. 36 W

• Reception:
approx. 700 W

Noise emission

• Sound power level:

• Main unit only

35

Type 1 Type 2 Type 3

Stand-by 40.0 dB (A) 40.0 dB (A) 42.9 dB (A)

Copying 64.8 dB (A) 66.5 dB (A) 67.6 dB (A)

• Complete system

Type 1 Type 2 Type 3

Stand-by 44.0 dB (A) 44.0 dB (A) 44.0 dB (A)

Copying 68.8 dB (A) 70.5 dB (A) 71.6 dB (A)

• Sound pressure level:

•

Main unit only

Type 1 Type 2 Type 3

Stand-by 34.0 dB (A) 34.0 dB (A) 34.0 dB (A)

Copying 58.8 dB (A) 60.5 dB (A) 61.6 dB (A)

• Complete system

Type 1 Type 2 Type 3

Stand-by 38.0 dB (A) 38.0 dB (A) 38.0 dB (A)

Copying 62.8 dB (A) 64.5 dB (A) 65.6 dB (A)

• Sound power level and sound pressure level are actual values measured in
accordance with ISO 7779.

•

Sound pressure level is measured from the position of the bystander.

• The complete system consists of the main unit, ADF, lower paper trays, booklet
finisher, and bridge unit.

4. Appendix

36

Trademarks

Adobe, Acrobat, PostScript, PostScript 3, and Reader are either registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and/or other countries.

Firefox is a registered trademark of the Mozilla Foundation.
Macintosh and Safari are trademarks of Apple Inc., registered in the United States and other countries.
Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registered

trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
The SD is a trademark of SD-3C, LLC.
The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.
The proper names of the Windows operating systems are as follows:

•

The product names of Windows XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
Microsoft® Windows® XP Media Center Edition
Microsoft® Windows® XP Tablet PC Edition

• The product names of Windows Vista are as follows:
Microsoft® Windows Vista® Ultimate
Microsoft® Windows Vista® Business
Microsoft® Windows Vista® Home Premium
Microsoft® Windows Vista® Home Basic
Microsoft® Windows Vista® Enterprise

• The product names of Windows 7 are as follows:
Microsoft® Windows® 7 Home Premium
Microsoft® Windows® 7 Professional
Microsoft® Windows® 7 Ultimate
Microsoft® Windows® 7 Enterprise

• The product names of Windows 8 are as follows:
Microsoft® Windows® 8
Microsoft® Windows® 8 Pro
Microsoft® Windows® 8 Enterprise

• The product names of Windows Server 2003 are as follows:
Microsoft® Windows Server® 2003 Standard Edition
Microsoft® Windows Server® 2003 Enterprise Edition

Trademarks

37

• The product names of Windows Server 2003 R2 are as follows:
Microsoft® Windows Server® 2003 R2 Standard Edition
Microsoft® Windows Server® 2003 R2 Enterprise Edition

•

The product names of Windows Server 2008 are as follows:
Microsoft® Windows Server® 2008 Standard
Microsoft® Windows Server® 2008 Enterprise

• The product names of Windows Server 2008 R2 are as follows:
Microsoft® Windows Server® 2008 R2 Standard
Microsoft® Windows Server® 2008 R2 Enterprise

• The product names of Windows Server 2012 are as follows:
Microsoft® Windows Server® 2012 Foundation
Microsoft® Windows Server® 2012 Essentials
Microsoft® Windows Server® 2012 Standard

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.

4. Appendix

38

MEMO

39

MEMO

40 EN

US

D184-7513

© 2013

D184-7513

US

EN

For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.

For information not in this manual, refer to

the HTML/PDF files on the supplied

CD-ROM.

Troubleshooting

Adding Paper and Toner

Web Image Monitor

Document Server

Scan

Print

Fax

Copy

Getting Started

Easy Search

User Guide

TABLE OF CONTENTS

How to Read the Manuals.................................................................................................................................6

Symbols Used in the Manuals.......................................................................................................................6

Model-Specific Information...............................................................................................................................7

Names of Major Features..................................................................................................................................8

1. Easy Search

Searching by What You Want to Do................................................................................................................9

Reducing my Costs.........................................................................................................................................9

Using Scanned Files on the Computer....................................................................................................... 10

Registering Destinations...............................................................................................................................11

Operating the Machine More Effectively.................................................................................................. 12

What You Can Do with This Machine............................................................................................................13

Customizing the [Home] Screen.................................................................................................................13

Making Copies Using Various Functions................................................................................................... 14

Printing Data Using Various Functions........................................................................................................15

Utilizing Stored Document.......................................................................................................................... 15

Sending and Receiving Faxes without Paper............................................................................................ 16

Sending and Receiving Faxes via the Internet...........................................................................................18

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed...................................19

Using the Facsimile and the Scanner in a Network Environment.............................................................20

Embedding Text Information in Scanned Files...........................................................................................20

Preventing Information Leakage (Security Functions)............................................................................... 21

Centrally Controlling Scan Conditions and Distribution...........................................................................22

Monitoring and Setting the Machine Using a Computer......................................................................... 22

Preventing Unauthorized Copying.............................................................................................................23

2. Getting Started

Guide to Names and Functions of Components............................................................................................25

Guide to Components (mainly Europe and Asia).................................................................25

Guide to Components (mainly North America).................................................................... 28

Guide to Functions of the Machine's Options................................................................................................32

Guide to Functions of the Machine's External Options.............................................................................32

Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard

Operation Panel)..............................................................................................................................................38

1

Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation

Panel)................................................................................................................................................................

41

Changing the Display Language.................................................................................................................... 43

Changing the Display Language (When Using the Smart Operation Panel).........................................43

How to Use the [Home] Screen (When Using the Standard Operation Panel)......................................... 44

Adding Icons to the [Home] Screen (When Using the Standard Operation Panel).............................. 45

How to Use the [Home] Screen (When Using the Smart Operation Panel)............................................... 49

Adding Icons to the [Home] Screen (When Using the Smart Operation Panel).................................... 50

Registering Frequently Used Functions...........................................................................................................54

Registering Functions in a Program............................................................................................................ 54

Turning On/Off the Power..............................................................................................................................60

Turning On the Main Power........................................................................................................................60

Turning off the Main power........................................................................................................................ 60

Logging In the Machine...................................................................................................................................61

When the Authentication Screen is Displayed.......................................................................................... 61

User Code Authentication Using the Control Panel.................................................................................. 61

Logging In Using the Control Panel............................................................................................................61

Logging In Using the Control Panel (When Using the Smart Operation Panel).....................................62

Logging Out Using the Control Panel (When Using the Standard Operation Panel)............................63

Logging Out Using the Control Panel (When Using the Smart Operation Panel)..................................63

Placing Originals..............................................................................................................................................64

Placing Originals on the Exposure Glass

(mainly Europe and Asia).................................. 64

Placing Originals on the Exposure Glass (mainly North America)......................................64

Placing Originals in the Auto Document Feeder.......................................................................................

65

3. Copy

Basic Procedure................................................................................................................................................67

Auto Reduce / Enlarge....................................................................................................................................

69

Duplex Copying............................................................................................................................................... 71

Specifying the Original and Copy Orientation.........................................................................................73

Combined Copying......................................................................................................................................... 75

One-Sided Combine................................................................................................................................... 76

Two-Sided Combine....................................................................................................................................77

Copying onto Custom Size Paper from Tray 1 or the Bypass Tray..............................................................80

2

Copying onto Envelopes................................................................................................................................. 82

Sort....................................................................................................................................................................

84

Changing the Number of Sets.................................................................................................................... 85

Storing Data in the Document Server............................................................................................................. 87

4. Fax

Basic Procedure for Transmissions (Memory Transmission)..........................................................................89

Sending Originals Using the Exposure Glass (Memory Transmission)...................................................

91

Registering a Fax Destination......................................................................................................................92

Deleting a Fax Destination.......................................................................................................................... 93

Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 95

Sending Originals Using the Exposure Glass (Immediate Transmission)................................................96

Canceling a Transmission................................................................................................................................98

Canceling a Transmission Before the Original Is Scanned...................................................................... 98

Canceling a Transmission While the Original Is Being Scanned.............................................................98

Canceling a Transmission After the Original Is Scanned......................................................................... 99

Storing a Document.......................................................................................................................................101

Sending Stored Documents...................................................................................................................... 102

Printing the Journal Manually....................................................................................................................... 104

5. Print

Quick Install....................................................................................................................................................105

Displaying the Printer Driver Properties........................................................................................................

106

Standard Printing........................................................................................................................................... 107

When Using the PCL 6 Printer Driver....................................................................................................... 107

Printing on Both Sides of Sheets................................................................................................................... 108

When Using the PCL 6 Printer Driver....................................................................................................... 108

Types of 2 Sided Printing..........................................................................................................................108

Combining Multiple Pages into Single Page...............................................................................................109

When Using the PCL 6 Printer Driver....................................................................................................... 109

Types of Combine Printing........................................................................................................................109

Printing on Envelopes.................................................................................................................................... 111

Configuring Envelope Settings Using the Control Panel........................................................................ 111

Printing on Envelopes Using the Printer Driver........................................................................................ 112

Saving and Printing Using the Document Server.........................................................................................113

3

Storing Documents in Document Server.................................................................................................. 113

Managing Documents Stored in Document Server................................................................................

114

6. Scan

Basic Procedure When Using Scan to Folder............................................................................................. 115

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....

....................................................................................................................................................................

116

Registering an SMB Folder.......................................................................................................................118

Deleting an SMB Registered Folder.........................................................................................................122

Entering the Path to the Destination Manually........................................................................................ 123

Basic Procedure for Sending Scan Files by E-mail......................................................................................124

Registering an E-mail Destination.............................................................................................................125

Deleting an E-mail Destination................................................................................................................. 127

Entering an E-mail Address Manually..................................................................................................... 128

Basic Procedure for Storing Scan Files........................................................................................................ 129

Checking a Stored File Selected from the List......................................................................................... 130

Specifying the File Type................................................................................................................................ 132

Specifying Scan Settings...............................................................................................................................133

7. Document Server

Storing Data................................................................................................................................................... 135

Printing Stored Documents............................................................................................................................

137

8. Web Image Monitor

Displaying Top Page..................................................................................................................................... 139

9. Adding Paper and Toner

Loading Paper................................................................................................................................................141

Precautions for Loading Paper.................................................................................................................

141

Loading Paper into Paper Trays...............................................................................................................141

Loading Paper into the Bypass Tray........................................................................................................ 142

Printing from the Bypass Tray Using the Printer Function........................................................................144

Loading Paper into Large Capacity Tray (LCT).......................................................................................148

Loading Orientation-fixed Paper or Two-sided Paper...........................................................................150

Recommended Paper....................................................................................................................................153

Recommended Paper Sizes and Types................................................................................................... 153

Adding Toner................................................................................................................................................. 167

4

Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 169

Disposing of used toner............................................................................................................................

169

10. Troubleshooting

When a Status Icon Is Displayed..................................................................................................................171

When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing.....................................................

172

When the Machine Makes a Beeping Sound.............................................................................................174

When You Have Problems Operating the Machine...................................................................................175

When Multiple Functions Cannot Be Executed Simultaneously............................................................ 180

Messages Displayed When Using the Copy/Document Server Function................................................181

Messages Displayed When Using the Facsimile Function......................................................................... 185

When There Is a Problem Specifying the Network Settings.................................................................. 186

When the Remote Fax Function Cannot Be Used...................................................................................192

Messages Displayed When Using the Printer Function..............................................................................195

Messages Displayed on the Control Panel When Using the Printer Function......................................195

Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 198

Messages Displayed When Using the Scanner Function...........................................................................208

Messages Displayed on the Control Panel When Using the Scanner Function...................................208

Messages Displayed on the Client Computer.........................................................................................218

When Other Messages Appear...................................................................................................................224

When There Is a Problem Scanning or Storing Originals......................................................................225

When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel)................226

When the Address Book Is Updated....................................................................................................... 227

When Data Cannot Be Sent Due to a Problem with the Destination.....................................................228

When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................228

When Problems Occur While Logging In............................................................................................... 230

When the User Lacks Privileges to Perform an Operation..................................................................... 230

When the LDAP Server Cannot Be Used.................................................................................................230

INDEX...........................................................................................................................................................233

5

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 7 "Model-Specific
Information".

6

Model-Specific Information

This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains

details that identify the region your machine belongs to. Read the label.

CXV008

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•

CODE XXXX -20, -27, -29, -66, -67, -69

• 220–240 V
(mainly North America)

If the label contains the following, your machine is a region B model:

•

CODE XXXX -57

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a

Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

•

If your machine is a region A model and "CODE XXXX -20, -27, -66, -67" is printed on the label,
see "

(mainly Europe)" also.

•

If your machine is a region A model and "CODE XXXX -29, -69" is printed on the label, see
"

(mainly Asia)" also.

7

Names of Major Features

In this manual, major features of the machine are referred to as follows:

•

Auto Document Feeder

ADF

•

Large Capacity Tray

LCT

8

1. Easy Search

You can search for a description by what you want to do.

Searching by What You Want to Do

You can search for a procedure by what you want to do.

Reducing my Costs

BRL059S

Printing multi-page documents on both sides of sheets (Duplex Copy)

See "Duplex Copying", Copy/ Document Server.

Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))

See "Combined Copying", Copy/ Document Server.
See "Combine Two Originals", Fax.

Printing received faxes on both sides of sheets (2 Sided Print)

See "Two-Sided Printing", Fax.

Converting received faxes to electronic formats (Paperless Fax)

See "Confirming/Printing/Deleting Received and Stored Documents", Fax.

Sending files from the computer without printing them (LAN-Fax)

See "Sending Fax Documents from Computers", Fax.

9

Checking how much paper is saved ([Information] screen)

See "How to Use the [Information] Screen", Getting Started.

Reducing electricity consumption

See "Saving Energy", Getting Started.
See "Timer Settings", Connecting the Machine/ System Settings.

Using Scanned Files on the Computer

BQX138S

Sending scan files

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

Sending the URL of the folder in which scan files are stored

See "Sending the URL by E-mail", Scan.

Storing scan files in a shared folder

See "Basic Procedure When Using Scan to Folder", Scan.

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.

Embedding text information in scanned files

See "Embedding Text Information in Scanned Data", Scan.

Converting transmitted faxes to electronic formats and sending them to a computer

See "Overview of Folder Transmission Function", Fax.

1. Easy Search

10

Managing and using documents converted to electronic formats (Document Server)

See "Relationship between Document Server and Other Functions", Copy/ Document Server.

Registering Destinations

BRL060S

Using the control panel to register destinations in the Address Book

See "Registering Entered Destinations to the Address Book", Fax.
See "Registering a destination in the address book manually", Scan.

Using Web Image Monitor to register destinations from a computer

See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax.

Downloading destinations registered in the machine to the LAN-Fax driver destination list

See "Using the machine's Address Book as the LAN-Fax destination list", Fax.

Searching by What You Want to Do

11

Operating the Machine More Effectively

BQX139S

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions.

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/FAX/Scanner))

See "Changing the Default Functions of the Initial Screen (When Using the Standard Operation

Panel)", Convenient Functions.

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print.

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the Printing Preferences Dialog Box", Print.

Adding shortcuts to frequently used programs or Web pages

See "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)",

Convenient Functions.

See "Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)", Convenient

Functions.

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen (When Using the Standard Operation

Panel)", Convenient Functions.

See "Changing the Order of Icons on the [Home] Screen (When Using the Smart Operation

Panel)", Convenient Functions.

1. Easy Search

12

What You Can Do with This Machine

This section describes the features of this machine.

Customizing the [Home] Screen

The icons of each function are displayed on the [Home] screen.

CUM001

• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs

or Web pages can be recalled easily by pressing the shortcut icons.

•

You can display only the icons of functions and shortcuts that you use.

• You can change the order of the function and shortcut icons.

• For details about the features on the [Home] screen, see "How to Use the [Home] Screen (When

Using the Standard Operation Panel)" and "How to Use the [Home] Screen (When Using the Smart
Operation Panel)", Getting Started.

•

For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to
Customize Them (When Using the Standard Operation Panel)" and "How to Customize the [Home]
Screen (When Using the Smart Operation Panel)", Convenient Functions.

What You Can Do with This Machine

13

Making Copies Using Various Functions

CJQ601

• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,

page numbers, and texts.

See "Stamps", Copy/ Document Server.

•

You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine
to detect the original size automatically. Also, it enables the machine to select an appropriate
reproduction ratio based on the paper size you specify. If the orientation of the original is different
from that of the paper you are copying onto, the machine rotates the original image by 90 degrees
to match it with the copy paper.

See "Reducing or Enlarging Originals", Copy/ Document Server.

•

Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.

For details about duplex copying, see "Duplex Copying", Copy/ Document Server.
For details about combined copying, see "Combined Copying", Copy/ Document Server.
For details about combined copying, see "Booklet/Magazine", Copy/ Document Server.

•

You can copy onto various types of paper such as envelopes and OHP transparencies.

See "Copying onto Various Types of Paper", Copy/ Document Server.

•

The finisher allows you to sort, staple, and punch holes in your copies.

See "Finishing", Copy/ Document Server.

1. Easy Search

14

Printing Data Using Various Functions

CJQ614

• This machine supports network and local connections.

•

You can send PDF files directly to the machine for printing, without having to open a PDF
application.

See "Printing a PDF File Directly", Print.

•

You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.

See "Storing Documents in the Hard Disk Drive and Printing them", Print.

•

The finisher allows you to collate, staple, and punch holes in your prints.

For details about stapling, see "Staple", Print.
For details about punching, see "Punch", Print.

•

You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.

See "Direct Printing from a Memory Storage Device", Print.

Utilizing Stored Document

You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk.
Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored
files via the network. You can also change print settings and print multiple documents (Document Server).

What You Can Do with This Machine

15

CJQ603

• You can retrieve stored documents scanned in scanner mode to your computer.

•

Using the file format converter, you can download documents stored in copier, Document Server,
or printer mode to your computer.

• For details about how to use the Document Server, see "Storing Data in the Document Server",

Copy/ Document Server.

•

For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server.

• For details about the Document Server in printer mode, see "Saving and Printing Using the

Document Server", Print.

• For details about the Document Server in fax mode, see "Storing a Document", Fax.

• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned

Documents", Scan.

Sending and Receiving Faxes without Paper

Reception

You can store and save received fax documents as electronic formats in the machine's hard disk
without printing them.

1. Easy Search

16

CJQ604

You can use Web Image Monitor to check, print, delete, retrieve, or download documents using
your computer (Storing received documents).

• See "Confirming/Printing/Deleting Received and Stored Documents", Fax.

Transmission

You can send a fax from your computer over the network (Ethernet or wireless LAN) to this
machine, which then forwards the fax via its telephone connection (LAN-Fax).

CJQ605

• To send a fax, print from the Windows application you are working with, select LAN-Fax as
the printer, and then specify the destination.

•

You can also check the sent image data.

What You Can Do with This Machine

17

• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings.

•

For details about how to use the function, see "Sending Fax Documents from Computers", Fax.

Sending and Receiving Faxes via the Internet

[email protected]

xxx.xxx.xxx.xxx

[email protected]

xxx.xxx.xxx.xxx

[email protected]

xxx.xxx.xxx.xxx

[email protected]

xxx.xxx.xxx.xxx

CJQ606

E-mail Transmission and Reception

This machine converts scanned document images to e-mail format, and transmits and receives the
e-mail data over the Internet.

•

To send a document, specify an e-mail address instead of dialing the destination telephone
number (Internet Fax and e-mail transmission).

See "Specifying an Internet Fax Destination by Entering It Manually", Fax.

•

This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax
Reception and Mail to Print).

See "Receiving E-mail by Internet Fax/Mail to Print", Fax.

•

Internet Fax compatible machines and computers that have e-mail addresses can receive e­mail messages via Internet Fax.

IP-Fax

The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP
network.

• To send a document, specify an IP address or host name instead of a fax number (IP-Fax
Transmission).

See "Specifying an IP-Fax Destination by Entering It Manually", Fax.

1. Easy Search

18

• This machine can receive documents sent via Internet Fax (IP-Fax Reception).

See "Types of Reception", Fax.

•

Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public
switched telephone network (PSTN).

• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings.

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed

You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).

CJQ612

• To use the remote fax function, install the fax connection unit on the main-machine and sub­machine.

•

The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job
has finished, confirm results displayed on sending history or printed on reports.

• You can forward documents received by the main machine with the facsimile function to sub­machines.

• For details, see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax.

What You Can Do with This Machine

19

Using the Facsimile and the Scanner in a Network Environment

CJQ607

• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

See "Overview of E-mail Transmission Function", Fax.
See "Basic Procedure for Sending Scan Files by E-mail", Scan.

•

You can send scan files directly to folders (Sending scan files by Scan to Folder).

See "Overview of Folder Transmission Function", Fax.
See "Basic Procedure When Using Scan to Folder", Scan.

•

You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network
delivery scanner). You can save scan files in the delivery server or send them to a folder in a
computer on the same network.

See "Basic Procedure for Delivering Files", Scan.

•

You can use Web Services on Devices (WSD) to send scan files to a client computer.

See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.

*1

The ScanRouter delivery software is no longer available for sale.

Embedding Text Information in Scanned Files

You can extract text information from a scanned document and embed it in the file without using a
computer.

If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.

1. Easy Search

20

CUL003

• To use this function, the OCR unit is required.

•

You can select a file type from [PDF], [High Compression PDF], or [PDF/A].

• This function can optically recognize characters in various languages and up to approximately
40,000 characters a page.

• See "Embedding Text Information in Scanned Data", Scan.

Preventing Information Leakage (Security Functions)

CJQ608

• You can protect documents from unauthorized access and stop them from being copied without
permission.

•

You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.

What You Can Do with This Machine

21

• You can limit the usage of functions for each user.

• See Security Guide.

Centrally Controlling Scan Conditions and Distribution

You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to
manage the destinations and scan settings for each individual user in a group and to use the information
when distributing scanned data.

You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.

A

A

CUL004

[email protected]

600 dpi

[email protected]
600 dpi

• You must set up and configure a Windows server to use the distributed scan management system.
This system is supported by Windows Server 2008 R2 or later.

• For details about how to deliver files using the distributed scan management system, see
"Managing Scan Conditions and Other Settings in the Block using Distributed Scan Management",
Scan.

Monitoring and Setting the Machine Using a Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

1. Easy Search

22

CJQ609

You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.

• See "Using Web Image Monitor", Connecting the Machine/ System Settings.

•

See Web Image Monitor Help.

Preventing Unauthorized Copying

You can print embedded patterns on printouts to prevent unauthorized copying.

CUM003

What You Can Do with This Machine

23

• Using the copier function or the printer driver, you can embed a pattern in the printed document. If
the document is copied on a machine with the Copy Data Security unit, protected pages are
grayed out in the copy. This can minimize the risk of confidential information being copied.
Protected fax messages are grayed out before being transmitted or stored. If a document protected
by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security
unit, the machine beeps to notify users that unauthorized copying is being attempted.

If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.

•

Using the copier function or the printer driver, you can embed text in the printed document for
unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server
by a copier or multifunction printer, the embedded text appears conspicuous in the copy,
discouraging such unauthorized copying.

• For details, see the printer driver Help and Security Guide.

•

For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copy/
Document Server.

• For details about this function in the printer mode, see "Printing Documents that Are Not Authorized
for Duplication", Print.

1. Easy Search

24

2. Getting Started

This chapter describes how to start using this machine.

Guide to Names and Functions of Components

Guide to Components (mainly Europe and Asia)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

Front and left view

CXV001

1

4

5

6

7

8

9

3

2

1. Exposure glass cover or ADF

(The illustration shows the ADF.)
Lower the exposure glass cover or the ADF over originals placed on the exposure glass.
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
The ADF scans both sides of an original one side at a time.

25

2. Vents

Prevent overheating.

3.

Main power switch

To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.

4. Exposure glass

Place originals face down here.

5. Control panel

See page 38 "Guide to the Names and Functions of the Machine's Control Panel (When Using the
Standard Operation Panel)" and page 41 "Guide to the Names and Functions of the Machine's Control
Panel (When Using the Smart Operation Panel)".

6. Internal tray 1

Copied/printed paper and fax messages are delivered here.

7. Front cover

Open to access the inside of the machine.

8. Paper trays (Trays 1–2)

Load paper here.

9. Lower paper trays

Load paper here.

2. Getting Started

26

Front and right view

CXV002

1

2

4

3

6

5

78

1. ADF's extender

Pull this extender to support large paper.

2.

Vents

Prevent overheating.

3. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

4. Extender

Pull this extender out when loading sheets larger than A4

, 81/2 × 11 in the bypass tray.

5.

Bypass tray

Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper
trays.

Guide to Names and Functions of Components

27

6. Envelope lever

To load envelopes in Tray 1 or the bypass tray, push down this lever.

7.

Lower right cover

Open this cover when a paper jam occurs.

8. Right cover

To remove paper jams or use the envelope lever, open this cover.

Rear and left view

CXV003

1

1. Vents

Prevent overheating.

Guide to Components (mainly North America)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

2. Getting Started

28

Front and left view

CXV001

1

4

5

6

7

8

9

3

2

1. ADF

Lower the ADF over originals placed on the exposure glass.
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
The ADF scans both sides of an original one side at a time.

2.

Vents

Prevent overheating.

3. Main power switch

To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.

4. Exposure glass

Place originals face down here.

5. Control panel

See page 38 "Guide to the Names and Functions of the Machine's Control Panel (When Using the
Standard Operation Panel)" and page 41 "Guide to the Names and Functions of the Machine's Control
Panel (When Using the Smart Operation Panel)".

6. Internal tray 1

Copied/printed paper and fax messages are delivered here.

7. Front cover

Open to access the inside of the machine.

Guide to Names and Functions of Components

29

8. Paper trays (Trays 1–2)

Load paper here.

9.

Lower paper trays

Load paper here.

Front and right view

CXV002

1

2

4

3

6

5

78

1. ADF's extender

Pull this extender to support large paper.

2.

Vents

Prevent overheating.

3. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

4. Extender

Pull this extender out when loading sheets larger than A4

, 81/2 × 11 in the bypass tray.

2. Getting Started

30

5. Bypass tray

Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper
trays.

6.

Envelope lever

To load envelopes in Tray 1 or the bypass tray, push down this lever.

7. Lower right cover

Open this cover when a paper jam occurs.

8. Right cover

To remove paper jams or use the envelope lever, open this cover.

Rear and left view

CXV003

1

1. Vents

Prevent overheating.

Guide to Names and Functions of Components

31

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options

External options (mainly Europe)

CXV009

10

11

2

1

3

4

5

6

7

8

9

12

1. Exposure glass cover

Lower this cover over originals.

2.

ADF

Load a stack of originals here. They will feed in automatically.

3. Lower paper tray

Holds up to 550 sheets of paper.

4. Caster table for lower paper tray

To use the lower paper tray, attach the caster table.

2. Getting Started

32

5. Lower paper trays

Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.

6.

LCT

Holds up to 2,000 sheets of paper.
You can load paper even if the LCT is in use. It is okay to pull out the left half of the tray while the LCT is in use.

7. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

8. Bridge unit

Relays paper to the finisher.

9. Internal shift tray

Sorts and stacks multiple sheets of paper.

10. Internal finisher

Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.

11. 1000-sheet finisher

Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

Copies can be punched if the optional punch unit is installed on the finisher.

12. Booklet finisher

Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

• Finisher booklet tray

Copies can be punched if the optional punch unit is installed on the finisher.

Guide to Functions of the Machine's Options

33

External options (mainly Asia)

CXV004

11

12

2

1

4

5

6

7

8

9

10

13

3

1. Exposure glass cover

Lower this cover over originals.

2.

ADF

Load a stack of originals here. They will feed in automatically.

3. Smart Operation Panel

This control panel is provided with advanced operativity.

4. Lower paper tray

Holds up to 550 sheets of paper.

5. Caster table for lower paper tray

To use the lower paper tray, attach the caster table.

6. Lower paper trays

Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.

2. Getting Started

34

7. LCT

Holds up to 2,000 sheets of paper.
You can load paper even if the LCT is in use. It is okay to pull out the left half of the tray while the LCT is in use.

8.

Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

9. Bridge unit

Relays paper to the finisher.

10. Internal shift tray

Sorts and stacks multiple sheets of paper.

11. Internal finisher

Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.

12. 1000-sheet finisher

Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

Copies can be punched if the optional punch unit is installed on the finisher.

13. Booklet finisher

Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

• Finisher booklet tray

Copies can be punched if the optional punch unit is installed on the finisher.

Guide to Functions of the Machine's Options

35

External options (mainly North America)

CXV007

10

11

3

4

5

6

7

8

9

12

1

2

1. Smart Operation Panel

This control panel is provided with advanced operativity.

2.

Handset

Used as a receiver when a fax unit is installed.
Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a

telephone.

3. Lower paper tray

Holds up to 550 sheets of paper.

4. Caster table for lower paper tray

To use the lower paper tray, attach the caster table.

5. Lower paper trays

Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.

6. LCT

Holds up to 2,000 sheets of paper.
You can load paper even if the LCT is in use. It is okay to pull out the left half of the tray while the LCT is in use.

2. Getting Started

36

7. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

8.

Bridge unit

Relays paper to the finisher.

9. Internal shift tray

Sorts and stacks multiple sheets of paper.

10. Internal finisher

Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.

11. 1000-sheet finisher

Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

Copies can be punched if the optional punch unit is installed on the finisher.

12. Booklet finisher

Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

• Finisher booklet tray

Copies can be punched if the optional punch unit is installed on the finisher.

Guide to Functions of the Machine's Options

37

Guide to the Names and Functions of the
Machine's Control Panel (When Using the
Standard Operation Panel)

This illustration shows the control panel of the machine with options fully installed.

1 4 5 6 732

8

9

10

11

1213141516171819

20

21

22

CUV012

1. [Home] key

Press to display the [Home] screen. For details, see page 44 "How to Use the [Home] Screen (When Using
the Standard Operation Panel)".

2.

Function keys

No functions are registered to the function keys as a factory default. You can register often used functions,
programs, and Web pages. For details, see "Configuring function keys (when using the standard operation
panel)", Getting Started.

3. Display panel

Displays keys for each function, operation status, or messages. See "Changing Modes (When Using the
Standard Operation Panel)" and "How to Use the Screens on the Control Panel", Getting Started.

4. [Reset] key

Press to clear the current settings.

2. Getting Started

38

5. [Program] key (copier, Document Server, facsimile, and scanner mode)

•

Press to register frequently used settings, or to recall registered settings.
See "Registering Frequently Used Functions", Convenient Functions.

• Press to program defaults for the initial display when modes are cleared or reset, or immediately after
the main power switch is turned on.

See "Changing the Default Functions of the Initial Screen (When Using the Standard Operation Panel)",
Convenient Functions.

6. [Interrupt] key

Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server.

7. Main power indicator

The main power indicator goes on when you turn on the main power switch.

8. [Energy Saver] key

Press to switch to and from Sleep mode. See "Saving Energy", Getting Started.
When the machine is in Sleep mode, the [Energy Saver] key flashes slowly.

9. [Login/Logout] key

Press to log in or log out.

10. [User Tools/Counter] key

• User Tools
Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting

the Machine/ System Settings.

• Counter
Press to check or print the counter value. See "Counter", Maintenance and Specifications.

You can find out where to order expendable supplies and where to call when a malfunction occurs. You can
also print these details. See "Checking Inquiry using the User Tools", Maintenance and Specifications.

11. [Simple Screen] key

Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.

12. [

] key (Enter key)

Press to confirm values entered or items specified.

13.

[Start] key

Press to start copying, printing, scanning, or sending.

14. [Sample Copy] key

Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample
Copy", Copy/ Document Server.

15. [Stop] key

Press to stop a job in progress, such as copying, scanning, faxing, or printing.

16. [Clear] key

Press to delete a number entered.

Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)

39

17. Number keys

Use to enter the numbers for copies, fax numbers and data for the selected function.

18.

[Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.

19. Data In indicator (facsimile and printer mode)

Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.

20. Communicating indicator, Fax Received indicator, Confidential File indicator

• Communicating indicator
Lights continuously during data transmission and reception.

• Fax Received indicator
Lights continuously while data other than personal box or Memory Lock file is being received and stored

in the fax memory.
See "Substitute Reception", Fax.

• Confidential File indicator
Lights continuously while personal box data is being received.
Blinks while Memory Lock file is being received.
See "Personal Boxes" and "Printing a File Received with Memory Lock", Fax.

21. Media access lamp

Lights up when a memory storage device is inserted in the media slot.

22. Media slots

Use to insert an SD card or a USB flash memory device.

2. Getting Started

40

Guide to the Names and Functions of the
Machine's Control Panel (When Using the
Smart Operation Panel)

CXV208

1 2 3

456

9

8

7

10

11

1. [Home] key

Press to display the [Home] screen. For details, see page 49 "How to Use the [Home] Screen (When Using
the Smart Operation Panel)".

2.

Display panel

This is a touch panel display that features icons, keys, shortcuts, and widgets that allow you to navigate the
screens of the various functions and applications and provide you with information about operation status and
other messages. See "How to Use the Standard Applications' Screen (When Using the Smart Operation
Panel)", Getting Started.

3. Main power indicator

The main power indicator goes on when you turn on the main power switch. When the machine is in Sleep
mode, the main power indicator flashes slowly. In Fusing Unit Off mode, the main power indicator is lit.

4. [Stop] key

Press to stop a job in progress, such as copying, scanning, faxing, or printing.

Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)

41

5. [Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.

6.

Data In indicator (facsimile and printer mode)

Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.

7. Fax indicator

Indicates the status of the fax functions. Flashes during data transmission and reception. Stays lit when
receiving a fax via Confidential or Substitute Reception.

8. [Menu] key

Displays the menu screen while Screen Features are enabled or applications available only on the Smart
Operation Panel are used.

9. [Return] key

Press this key to return to the previous screen while Screen Features are enabled or applications available only
on the Smart Operation Panel are used.

10. Media access lamp

Lights up when a memory storage device is inserted in the media slot.

11. Media slots

Use to insert an SD card or a USB flash memory device.

2. Getting Started

42

Changing the Display Language

You can change the language used on the display. English is set as default.

1. Display the initial settings screen.

•

When using the standard operation panel
Press the [User Tools/Counter] key.

CXX005

• When using the Smart Operation Panel
Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then

press the [User Tools] icon ( ) on the Home screen 4.

2. Press language key until the language you want to display appears.

3. Close the initial settings screen.

•

When using the standard operation panel
Press the [User Tools/Counter] key.

• When using the Smart Operation Panel
Press [User Tools/Counter] (

) on the top right of the screen.

Changing the Display Language (When Using the Smart Operation Panel)

1. Press the [Home] key on the top left of the control panel. Flick the screen to the left, and

then press [Change Language] on Home screen 4.

2. Select the language you want to display.

3. Press [OK].

Changing the Display Language

43

How to Use the [Home] Screen (When Using
the Standard Operation Panel)

The icons of each function are displayed on the [Home] screen.
You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of

added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by
pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

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6

1. [Copier]

Press to make copies.
For details about how to use the copy function, see Copy/ Document Server.

2.

[Facsimile]

Press to send or receive faxes.
For details about how to use the fax function, see Fax.

3.

[Scanner]

Press to scan originals and save images as files.
For details about how to use the scanner function, see Scan.

4.

[Printer]

Press to make settings for using the machine as a printer.
For details about how to make settings for the printer function, see Print.

5.

Home screen image

You can display an image on the [Home] screen, such as a corporate logo. To change the image, see
"Displaying an Image on the [Home] Screen (When Using the Standard Operation Panel)", Convenient
Functions.

2. Getting Started

44

6. /

Press to switch pages when the icons are not displayed on one page.

7.

Shortcut icon

You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register
shortcuts, see page 45 "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)".
The program number appears on the bottom of the shortcut icon.

8. [Address Book Management]

Press to display the Address Book.
For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System

Settings.

9.

[Browser]

Press to display Web pages.
For details about how to use the browser function, see "Using the Browser Function", Convenient Functions.

10.

[Document Server]

Press to store or print documents on the machine's hard disk.
For details about how to use the Document Server function, see Copy/ Document Server.

Adding Icons to the [Home] Screen (When Using the Standard Operation
Panel)

You can add shortcuts to programs stored in copier, facsimile, or scanner mode, or Web pages
registered in Favorites using the browser function.

You can also review icons of functions and embedded software applications that you deleted from the
[Home] screen.

• Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.

•

Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the
shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters
can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the
30th character is replaced with "...".

• For details about how to make a program, see page 54 "Registering Functions in a Program".

• For details about the procedure for registering Web pages to Favorites, see "Specifying the
Settings for Favorites", Convenient Functions.

• Shortcuts to Web pages that are registered to Common Favorites can be registered to the [Home]
screen. When user authentication is enabled, shortcuts to Web pages that are registered to
Favorites by User can also be registered to a user's [Home] screen.

• For details about the procedure for registering a shortcut using the [Program] screen, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions.

How to Use the [Home] Screen (When Using the Standard Operation Panel)

45

• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For
details see "Deleting an Icon on the [Home] Screen", Convenient Functions.

•

You can change the position of icons. For details, see "Changing the Order of Icons on the [Home]
Screen (When Using the Standard Operation Panel)", Convenient Functions.

Adding icons to the [Home] screen using Web Image Monitor (when using the
standard operation panel)

1. Start Web Image Monitor.

For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings.

2. Log in to Web Image Monitor as an administrator.

For details, see Security Guide.

3. Point to [Device Management], and then click [Device Home Management].

4. Click [Edit Icons].

5. Point to [ Icon can be added.] of the position that you want to add, and then click [

Add].

6. Select the function or shortcut icon you want to add.

7. Click [OK] four times.

Adding icons to the [Home] screen using the User Tools (when using the standard
operation panel)

In the following procedure, a shortcut to a copier program is registered to the [Home] screen.

1. Register a program.

2. Press the [User Tools/Counter] key.

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2. Getting Started

46

3. Press [Edit Home].

4. Press [Add Icon].

5. Press the [Program] tab.

How to Use the [Home] Screen (When Using the Standard Operation Panel)

47

6. Make sure that [Copier Program] is selected.

7. Select the program you want to add.

8. Specify the position where [Blank] is displayed.

9. Press [OK].

10. Press the [User Tools/Counter] key.

• Press on the upper-right corner of the screen to check the position on the simple screen.

2. Getting Started

48

How to Use the [Home] Screen (When Using
the Smart Operation Panel)

To display the [Home] screen, press the [Home] key on the control panel.
One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can

add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register
widgets such as the Change Languages Widget to it.

• Do not apply strong impact or force to the screen, or it may be damaged. Maximum force
allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

The [Home] screen of the Smart Operation Panel consists of five screens, from Home screen 1 to Home
screen 5. Home screen 3 is the default screen that appears first after you press the [Home] key.

To switch between screens, flick your finger to the right or left on the screen.

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5

6

4

1. The name of the user who is logged in

Displays the name of the user currently logging in to the machine. The name of the user is displayed only when
user authentication is enabled.

2.

[Login]/[Logout]

These keys are displayed when user authentication is enabled. When you press [Login], the authentication
screen appears. If you have been already logged in to the machine, [Logout] appears. To log out of the
machine, press [Logout].

For details about how to log in and out, see page 61 "Logging In the Machine".

3. Energy Saver

Press to switch to and from Sleep mode.
For details about the modes, see "Saving Energy", Getting Started.

How to Use the [Home] Screen (When Using the Smart Operation Panel)

49

4. Icon display area

Displays the function or application icons and widgets. Displayed icons differ between the five home screens.
For details about icons on each screen, see "Main Icons on the [Home] Screen (When Using the Smart
Operation Panel)", Getting Started.

You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home]
Screen", Convenient Functions.

5.

Application list icon

Press to display the application list. The list contains all the applications that are installed on the Smart
Operation Panel. You can create shortcuts to the applications on the [Home] screen. For details, see
"Customizing the [Home] Screen", Convenient Functions.

6.

Icons to switch between screens

Press to switch between the five home screens. The icons appear at the bottom right and left of the screen, the
number of icons indicates the number of screens on each side of the current screen. For example, when you
view Home screen 3, two icons are displayed at both the right and left sides.

To view thumbnails of all five home screens, hold down .

Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)

Adding shortcuts to the [Home] screen (when using the Smart Operation Panel)

You can add shortcuts to the machine's functions.
You can display the icons for the machine's functions and the embedded software applications after you

delete them from the [Home] screen.

1. Press the [Home] key.

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2. Select the screen to which you want to add a shortcut.

3. Press and hold down an area on the screen where no icons are displayed.

4. Press [Shortcuts] on the [Add to Home] screen.

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50

5. Press [Applications] or [Machine Application].

Press [Machine Application] to select copier mode, fax mode, or some other of the machine's
applications.

Press [Applications] to select widgets, quick applications, or other Smart Operation Panel
applications.

6. Select the application you want to add from the list.

Adding shortcuts to bookmarks on the [Home] screen (when using the Smart
Operation Panel)

You can add shortcuts to bookmarks that have been registered in favorites in the Web Browser to the
[Home] screen.

1. Press the [Home] key.

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2. Select the screen to which you want to add a shortcut.

3. Press and hold down an area on the screen where no icons are displayed.

4. Press [Shortcuts] on the [Add to Home] screen.

5. Press [Bookmark].

6. Select the bookmark you want to add from the list.

Adding shortcuts to programs to the [Home] screen (when using the Smart Operation
Panel)

You can add shortcuts to programs registered on Copier, Facsimile, or Scanner mode.
Even if you press [Program to Home] on the [Program] screen of each function, the shortcuts are not

displayed on the [Home] screen.

1. Display the function screen to which you want to register a program.

2. Press [Recall/Program/Change Program] on the bottom left of screen.

3. Register a program.

How to Use the [Home] Screen (When Using the Smart Operation Panel)

51

4. Press the [Home] key.

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5. Select the screen to which you want to add a shortcut.

6. Press and hold down an area on the screen where no icons are displayed.

7. Press [Shortcuts] on the [Add to Home] screen.

8. Press [Machine Application].

9. Select the program you want to add from the list.

Adding shortcuts from the application list screen (when using the Smart Operation
Panel)

You can add shortcuts of applications installed on the Smart Operation Panel, like User Tools icon or
Screen Features icon.

1. Press the [Home] key.

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2. Select the screen to which you want to add a shortcut.

3. Press .

4. Press and hold the icon you want to add to the [Home] screen.

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52

Adding widgets to the [Home] screen (when using the Smart Operation Panel)

You can add widgets to the [Home] screen to show the remaining amount of toner or change the display
language.

1. Press the [Home] key.

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2. Select the screen to which you want to add a widget.

3. Press and hold down an area on the screen where no icons are displayed.

4. Press [Widgets] on the [Add to Home] screen.

5. Select the widget you want to add from the list.

How to Use the [Home] Screen (When Using the Smart Operation Panel)

53

Registering Frequently Used Functions

Registering Functions in a Program

Depending on the functions, the number of programs that can be registered is different.

•

Copier: 25 programs

• Document Server: 25 programs

• Facsimile: 100 programs

• Scanner: 25 programs

The following settings can be registered to programs:

Copier:

Original type, density, Special Original, paper tray, Store File (except for User Name, File Name,
and Password), Auto Reduce / Enlarge, Create Margin, Finishing, Cover/Slip Sheet, Edit /
Stamp, Dup./Combine/Series, Reduce / Enlarge, number of copies

Document Server (on the initial document print screen):

2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom, Booklet, Magazine, Finishing, Cover/Slip
Sheet (except for Main Sheet Tray in Designate / Chapter), Edit / Stamp, number of prints

Facsimile:

Scan Settings, density, Original Feed Type, File Type, Store File (except for User Name, File
Name, and Password), Preview, transmission type, destinations (except for folder destinations),
Select Line, Adv.Features, memory transmission/immediate transmission, Communi. Result Rep., TX
Mode (except for Subject)

Scanner:

Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings
and Start No.), Store File (except for User Name, File Name, and Password), Preview,
Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice

This section explains how to register functions in a program using copier function as an example.

1. Display the initial copy screen.

• When using the standard operation panel
Press the [Home] key on the top left of the control panel, and press the [Copier] icon on the

[Home] screen.

2. Getting Started

54