Ricoh M C250FW User Manual

User's Guide

For safe and correct use, be sure to read the "Safety Information" before using the machine.

How to Find Information about Operations and Troubleshooting...............................................................11

Operating Manual (Printed)....................................................................................................................... 11

Operating Manual (Digital Format)........................................................................................................... 11

How to Read This Manual...............................................................................................................................13

Introduction...................................................................................................................................................13

Symbols Used in This Manual.....................................................................................................................13

Model-Specific Information........................................................................................................................ 13

Disclaimer.....................................................................................................................................................14

Notes............................................................................................................................................................ 14

Note to Administrator.................................................................................................................................. 15

List of Option................................................................................................................................................ 15

About IP Address......................................................................................................................................... 16

1. Guide to the Machine

Guide to Components......................................................................................................................................17

Exterior: Front View......................................................................................................................................17

Exterior: Rear View...................................................................................................................................... 19

Interior...........................................................................................................................................................21

Control Panel................................................................................................................................................22

Installing Option...............................................................................................................................................25

Attaching Paper Feed Unit.......................................................................................................................... 25

How to Use the [Home] Screen...................................................................................................................... 28

Displaying the [Home] Screen....................................................................................................................28

How to Use the [Home] Screen..................................................................................................................28

Customizing the [Home] Screen..................................................................................................................... 31

How to Customize the [Home] Screen.......................................................................................................31

Adding to the [Home] Screen Shortcuts to Favorite Items........................................................................ 31

Changing the Order of Icons on the [Home] Screen................................................................................31

Deleting an Icon on the [Home] Screen.....................................................................................................32

Registering Frequently Used Functions........................................................................................................... 33

Registering Functions in a Favorite Item..................................................................................................... 33

Recalling a Favorite Item.............................................................................................................................34

Deleting a Favorite Item.............................................................................................................................. 35

Displaying Frequently Used Modes Preferentially........................................................................................ 36

Multi-access......................................................................................................................................................37

About Operation Tools.................................................................................................................................... 41

Entering Characters..........................................................................................................................................42

Character Entry Display.............................................................................................................................. 42

Available Characters...................................................................................................................................43

Entering Text.................................................................................................................................................43

Using RICOH Smart Device Connector......................................................................................................... 45

Connecting a Smart Device to the Machine Using NFC.............................................................................. 46

Writing the Machine's Information to the NFC with a Smart Device.......................................................46

Using the Application on a Smart Device by Using NFC.........................................................................46

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 47

Loading Paper.................................................................................................................................................. 48

Loading Paper into Tray1 and 2................................................................................................................ 48

Loading Paper into Bypass Tray................................................................................................................. 53

Loading Envelopes.......................................................................................................................................54

Specifying Paper Type and Paper Size Using the Control Panel.................................................................56

Specifying the Paper Type.......................................................................................................................... 56

Specifying the Standard Paper Size...........................................................................................................57

Specifying a Custom Paper Size................................................................................................................ 57

Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................59

Specifying a Custom Paper Size................................................................................................................ 59

Specifying Paper Type and Paper Size Using the Printer Driver..................................................................60

When Using Windows................................................................................................................................ 60

When Using OS X/macOS........................................................................................................................ 61

Supported Paper.............................................................................................................................................. 62

Specifications of Paper Types.....................................................................................................................65

Non-Recommended Paper Types.............................................................................................................. 72

Paper Storage.............................................................................................................................................. 72

Print Area......................................................................................................................................................73

Placing Originals..............................................................................................................................................76

Placing Originals on the Exposure Glass...................................................................................................76

Placing Originals in the Auto Document Feeder....................................................................................... 76

About Originals............................................................................................................................................77

3. Printing Documents

What You Can Do with the Printer Function...................................................................................................81

Configuring Option Settings for the Printer.................................................................................................... 82

Conditions for Bidirectional Communication.............................................................................................82

If Bidirectional Communication is Disabled............................................................................................... 82

Displaying the Printing Preferences Dialog Box.............................................................................................85

Displaying the Printing Preferences Dialog Box from the [Start] Menu................................................... 85

Displaying the Printing Preferences Dialog Box in an Application.......................................................... 85

Basic Operation of Printing............................................................................................................................. 87

When Using Windows................................................................................................................................ 87

When Using macOS/OS X........................................................................................................................ 87

If a Paper Mismatch Occurs....................................................................................................................... 88

Canceling a Print Job...................................................................................................................................89

Printing Confidential Documents..................................................................................................................... 91

Storing a Locked Print file............................................................................................................................91

Printing a Locked Print file............................................................................................................................92

Deleting a Locked Print file..........................................................................................................................93

Using Various Print Functions...........................................................................................................................95

Print Quality Functions................................................................................................................................. 95

Print Output Functions..................................................................................................................................96

4. Copying Originals

What You Can Do with the Copier Function..................................................................................................99

Copier Mode Screen.................................................................................................................................... 100

Basic Operation of Copying.........................................................................................................................102

Canceling a Copy.....................................................................................................................................103

Making Enlarged or Reduced Copies......................................................................................................... 105

Specifying Reduce/Enlarge.....................................................................................................................106

Copying Single-Sided Originals with 2-Sided and Combined Printing....................................................107

Specifying Combined and 2-sided Copies.............................................................................................110

Copying 2-Sided Originals with 2-Sided and Combined Printing............................................................112

Duplex Copying Using the ADF............................................................................................................... 113

Duplex Copying Manually Using the Exposure Glass...........................................................................115

Copying an ID Card......................................................................................................................................117

Specifying Scan Settings for Copying..........................................................................................................120

Adjusting Image Density........................................................................................................................... 120

Selecting the Document Type According to Original.............................................................................120

5. Scanning Originals

What You Can Do with the Scanner Function.............................................................................................123

Scanner Mode Screen.................................................................................................................................. 124

Registering Scan Destinations.......................................................................................................................126

Modifying Scan Destinations....................................................................................................................132

Deleting Scan Destinations....................................................................................................................... 132

Testing Transmission.................................................................................................................................. 133

Basic Operation of Scan to Folder...............................................................................................................135

Printing the Check Sheet.......................................................................................................................135

Confirming the User Name and Computer Name.............................................................................136

Creating a Shared Folder on a Computer..........................................................................................138

Specifying Access Privileges for the Created Shared Folder............................................................ 140

Registering a Shared Folder in the Machine's Address Book........................................................... 140

Send Scanned Files to a Shared Folder..............................................................................................141

Basic Operation of Scan to E-mail...............................................................................................................144

Configuring SMTP and DNS Settings..................................................................................................144

Registering Destination E-mail Addresses to the Address Book........................................................ 145

Sending Scanned Files by E-mail........................................................................................................ 145

Basic Operation of Scan to FTP....................................................................................................................148

Configuring FTP Server Settings...........................................................................................................148

Sending Scanned Files to an FTP Server.............................................................................................148

Specifying the Scan Destination Using [Resend].........................................................................................151

Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................ 152

Basic Operation for RICOH Scan Utility V2................................................................................................155

Preparations for Using RICOH Scan Utility V2.......................................................................................155

Using RICOH Scan Utility V2 to Scan to a Computer............................................................................155

Basic Operation for TWAIN Scanning........................................................................................................159

Using TWAIN scanner..............................................................................................................................159

TWAIN scanning.......................................................................................................................................159

Settings you can configure in the TWAIN dialog box........................................................................... 160

Basic Operation for WIA Scanning............................................................................................................. 162

Basic Operation for ICA Scanning...............................................................................................................163

Installing the ICA Driver............................................................................................................................ 163

Using ICA Scanner....................................................................................................................................163

ICA Scanning.............................................................................................................................................163

Settings you can configure in the ICA dialog box..................................................................................164

Using SANE scanning................................................................................................................................... 166

Specifying Scan Settings for Scanning........................................................................................................ 167

Specifying the Scanning Size According to the Size of the Original....................................................167

Adjusting Image Density........................................................................................................................... 168

Specifying Resolution................................................................................................................................169

6. Sending and Receiving a Fax

What You Can Do with the Fax Function.....................................................................................................171

Fax Setting Workflows.................................................................................................................................. 172

Fax Mode Screen.......................................................................................................................................... 173

Setting the Date and Time............................................................................................................................. 175

Registering Fax Destinations......................................................................................................................... 176

Registering Fax Destinations Using the Control Panel............................................................................176

Registering Fax Destinations Using Web Image Monitor...................................................................... 178

Preventing Transmission to the Wrong Destination.................................................................................180

Sending a Fax................................................................................................................................................182

Selecting Transmission Mode...................................................................................................................182

Internet Fax Transmission..........................................................................................................................183

Basic Operation for Sending a Fax......................................................................................................... 184

Canceling a Transmission......................................................................................................................... 186

Specifying the Fax Destination................................................................................................................. 188

Useful Sending Functions..........................................................................................................................191

Specifying Scan Settings for Faxing........................................................................................................ 193

Using the Fax Function from a Computer (LAN-Fax)..................................................................................196

Basic Operation for Sending Faxes from a Computer...........................................................................196

Configuring Transmission Settings............................................................................................................198

Configuring the LAN-Fax Address Book................................................................................................. 198

Editing a Fax Cover Sheet........................................................................................................................ 201

Receiving a Fax..............................................................................................................................................202

Selecting Reception Mode....................................................................................................................... 202

Receiving an Internet Fax..........................................................................................................................206

Forwarding or Storing Faxes in Memory................................................................................................ 208

Receiving or Rejecting Faxes from Special Senders...............................................................................212

Lists/Reports Related to Fax......................................................................................................................... 214

7. Configuring the Machine Using the Control Panel

Basic Operation.............................................................................................................................................215

Menu Chart.................................................................................................................................................... 216

Copier Settings...............................................................................................................................................217

Scanner Settings............................................................................................................................................ 222

Fax Settings.................................................................................................................................................... 224

Address Book.................................................................................................................................................233

System Settings...............................................................................................................................................234

Printer Settings................................................................................................................................................242

Paper Settings................................................................................................................................................ 246

Administrator Tools Settings..........................................................................................................................251

Printing Lists/Reports..................................................................................................................................... 259

Printing the Configuration Page................................................................................................................259

Types of Lists/Reports............................................................................................................................... 259

Network Settings............................................................................................................................................261

@Remote.........................................................................................................................................................266

8. Configuring the Machine Using Utilities

Available Setting Functions Using Web Image Monitor............................................................................ 267

Using Web Image Monitor...........................................................................................................................268

Displaying Top Page..................................................................................................................................... 269

Changing the Interface Language........................................................................................................... 270

Checking the System Information................................................................................................................. 271

Status Tab...................................................................................................................................................271

Counter Tab............................................................................................................................................... 272

Machine Information Tab......................................................................................................................... 275

Configuring the System Settings................................................................................................................... 276

Sound Volume Adjustment Tab................................................................................................................ 276

Tray Paper Settings Tab............................................................................................................................ 276

Copier Tab.................................................................................................................................................280

Fax Tab.......................................................................................................................................................280

Priority Tray Tab.........................................................................................................................................282

Toner Saving Tab...................................................................................................................................... 283

I/O Timeout Tab....................................................................................................................................... 284

Black-and-White Print Priority Tab...........................................................................................................284

Registering Destinations................................................................................................................................ 285

Registering Fax Special Senders.................................................................................................................. 286

Restricting Machine Functions According to User.......................................................................................287

Enabling the User Restriction Settings......................................................................................................287

When Machine Functions are Restricted..................................................................................................... 291

Configuring the Network Settings................................................................................................................ 293

Network Status Tab...................................................................................................................................293

IPv6 Configuration Tab.............................................................................................................................294

Network Application Tab......................................................................................................................... 294

DNS Tab.................................................................................................................................................... 295

Auto E-mail Notification Tab.................................................................................................................... 296

SNMP Tab................................................................................................................................................. 297

SMTP Tab...................................................................................................................................................298

POP3 Tab...................................................................................................................................................299

Internet Fax Tab.........................................................................................................................................299

Wireless Tab.............................................................................................................................................. 300

Certificate Tab........................................................................................................................................... 302

Configuring the IPsec Settings.......................................................................................................................304

IPsec Global Settings Tab.........................................................................................................................304

IPsec Policy List Tab...................................................................................................................................304

Printing Lists/Reports..................................................................................................................................... 308

Configuring the Administrator Settings.........................................................................................................309

Administrator Tab...................................................................................................................................... 309

Reset Settings Tab......................................................................................................................................309

Backup Setting Tab................................................................................................................................... 310

Restore Setting Tab....................................................................................................................................311

Set Date/Time Tab....................................................................................................................................311

Energy Saver Mode Tab.......................................................................................................................... 312

9. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................313

Replacing the Waste Toner Bottle................................................................................................................ 318

Replacing a Component............................................................................................................................... 324

Replacing the Intermediate Transfer Unit.................................................................................................324

Replacing the Fusing Unit and Transfer Roller........................................................................................ 324

Cautions When Cleaning..............................................................................................................................325

Cleaning the Toner Density Sensor.............................................................................................................. 326

Cleaning the Friction Pad and Paper Feed Roller....................................................................................... 328

Cleaning the Registration Roller and Paper Tray........................................................................................ 331

Cleaning the Exposure Glass........................................................................................................................334

Cleaning the Auto Document Feeder...........................................................................................................335

Moving and Transporting the Machine....................................................................................................... 337

Disposal......................................................................................................................................................338

Where to Inquire....................................................................................................................................... 338

10. Troubleshooting

Error and Status Messages on the Screen...................................................................................................339

Removing Paper Jams....................................................................................................................................349

Removing Printing Jams.............................................................................................................................349

Removing Scanning Jams......................................................................................................................... 357

When You Cannot Print Test Page............................................................................................................... 359

Paper Feed Problems.....................................................................................................................................360

Print Quality Problems................................................................................................................................... 363

Checking the Condition of the Machine..................................................................................................363

Checking the Printer Driver Settings.........................................................................................................364

Printer Problems............................................................................................................................................. 366

When You Cannot Print Properly............................................................................................................. 366

When You Cannot Print Clearly...............................................................................................................370

When Paper Is Not Fed or Ejected Properly...........................................................................................374

Other Printing Problems............................................................................................................................ 375

Copier Problems............................................................................................................................................ 376

When You Cannot Make Clear Copies..................................................................................................376

When You Cannot Make Copies as Wanted.........................................................................................377

Scanner Problems.......................................................................................................................................... 378

When You Cannot Browse the Network to Send a Scan File............................................................... 378

When Scanning Is Not Done As Expected............................................................................................. 378

Fax Problems..................................................................................................................................................379

When You Cannot Send or Receive Fax Messages As Wanted.......................................................... 379

When an Error Is Notified via a Report or E-mail...................................................................................382

Error Code................................................................................................................................................. 384

Common Problems.........................................................................................................................................389

11. Configuring Network Settings

Connecting the Machine to a Wired Network........................................................................................... 391

Configuring the IPv4 Setting.....................................................................................................................391

Configuring the IPv6 setting......................................................................................................................391

Connecting the Machine to a Wireless Network........................................................................................393

Using the Wi-Fi Setup Wizard................................................................................................................. 393

Using the WPS Button............................................................................................................................... 394

Using a PIN Code..................................................................................................................................... 396

12. Appendix

Transmission Using IPsec...............................................................................................................................399

Encryption and Authentication by IPsec.................................................................................................. 399

Security Association.................................................................................................................................. 400

Encryption Key Exchange Settings Configuration Flow......................................................................... 401

Specifying Encryption Key Exchange Settings........................................................................................401

Specifying IPsec Settings on the Computer............................................................................................. 402

Enabling and Disabling IPsec Using the Control Panel..........................................................................404

Notes About the Toner.................................................................................................................................. 406

Specifications of the Machine...................................................................................................................... 407

General Function Specifications.............................................................................................................. 407

Printer Function Specifications..................................................................................................................409

Copier Function Specifications.................................................................................................................410

Scanner Function Specifications...............................................................................................................411

Fax Function Specifications...................................................................................................................... 412

Paper Feed Unit TK1220..........................................................................................................................414

Consumables..................................................................................................................................................416

Print Cartridge............................................................................................................................................416

Waste Toner Bottle....................................................................................................................................417

Information for This Machine........................................................................................................................418

User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........418

Note for the Battery and/or Accumulator Symbol (For EU countries only)......................................... 419

Environmental Advice for Users (mainly Europe)............................................................... 419

Note to Users EU Countries......................................................................................................................420

NOTES TO USERS REGARDING FACSIMILE UNIT (NEW ZEALAND)............................................. 421

Notes to users in the state of California (Notes to Users in USA)..........................................................421

Notes to users in the United States of America.......................................................................................422

Notes to Canadian Users of Wireless Devices.......................................................................................424

Notes to Canadian Users regarding Facsimile Unit...............................................................................425

ENERGY STAR Program ....................................................................................................... 426

Saving Energy............................................................................................................................................426

Trademarks.....................................................................................................................................................429

INDEX...........................................................................................................................................................431

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network.

Download the operating manuals from https://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

• When using Windows

1. Insert the CD-ROM into the CD-ROM drive.

2. Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

• When using OS X/macOS

1. Insert the CD-ROM into the CD-ROM drive.

2. Double-click Manuals.htm file, located on the CD-ROM root directory.

3. Select the language.

4. Click [Read PDF manuals].

5. Click the manual you want to refer to.

The PDF file manual opens.

How to Read This Manual

ECC101

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using functions. This symbol indicates points that may result in the product or service becoming unusable or result in the loss of data if the instructions are not obeyed. Be sure to read these explanations.

Indicates supplementary explanations of the product's functions and instructions on resolving user errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

Notes

Contents of this manual are subject to change without prior notice.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

• Entering the [Address Book], [Network Settings], or [Administrator Tools] menu using the control panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Administrator Tools].

• Configuring the [System Settings], [Quick Dial Destination], [Scan Destination], [Fax Speed Dial Destination], [Special Sender], [Restrict Available Functions], [Network Settings], [IPsec Settings], or [Administrator Tools] menu using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 309 "Configuring the Administrator Settings".

User Restriction

You can restrict the use of certain functions of this machine to users with proper authentication.

Using Web Image Monitor, you can select the functions you want to restrict, and register the users who can use that function upon authentication.

• For details about creating passwords and configuring the user restriction settings, see page 287 "Restricting Machine Functions According to User".

List of Option

Option List Referred to as

Paper Feed Unit TK1220 Paper feed unit

• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

1. Guide to the Machine

ECC102

10 9

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior: Front View

1. Guide to the Machine

No. Name Description

1 Input Tray for the ADF (Auto

document feeder)

Place stacks of originals here. They will feed in automatically.

This tray can hold up to 50 sheets of plain paper.

2 Auto Document Feeder

(Exposure Glass Cover)

The ADF is integrated with the exposure glass cover. Open this cover to place originals on the exposure glass.

3 Exposure Glass Place originals here sheet by sheet.

4 Extender for the ADF Tray Extend these when placing paper longer than A4 in the

input tray for ADF.

5 Standard Tray/Top Cover Printed paper is delivered to this tray. Up to 150 sheets

of plain paper can be stacked here.

Open this to replace the print cartridges.

6 Front Cover Open this cover to replace the waste toner bottle or

remove jammed paper.

7 Front Cover Open Lever To open the front cover, pull this lever on the right side

of the machine.

8 End Fence Adjust this fence to the paper size.

9 Tray 1 This tray can hold up to 250 sheets of plain paper.

10 Bypass Tray Load paper here sheet by sheet.

11 Side Fence Adjust this fence to the paper size.

12 Control Panel Contains a screen and keys for machine control.

13 USB Flash Disk Port Insert a USB flash disk for using the Scan to USB

function.

14 Output Tray for the ADF Originals scanned with the ADF are delivered from

here.

15 ADF Cover Open this cover to remove originals jammed in the ADF.

Exterior: Rear View

ECC103

Guide to Components

No. Name Description

1 G3 (analog) Line Interface Connector For connecting a telephone line.

2 External Telephone Connector For connecting an external telephone.

3 USB Port For connecting the machine to a computer

using a USB cable.

4 Ethernet Port For connecting the machine to the network

using a network interface cable.

5 Stop Fences Pull up this fence to prevent paper falling off

when printing a large amount of paper at a time.

The fence can be adjusted at the A4/Letter or Legal size position.

6 Cable Cover Remove this cover when connecting cables

to the machine.

7 Rear Cover Remove this cover when loading paper

longer than A4 in Tray 1.

DUE205

ECC104

1. Guide to the Machine

No. Name Description

8 Power Socket For connecting the power cord to the

machine.

9 Button for Sliding the ADF Press to slide the ADF towards the rear of the

machine and hold it in that position, if paper output to the output tray is difficult to retrieve.

• As shown, slide the ADF while pressing the button for sliding the ADF. Be sure to check that the ADF is closed in advance. Be careful not to trap your fingers when sliding.

• Pull up the retainer as shown below to prevent A4- or Letter-size printed copies from falling off.

• Pull up the retainer as shown below to prevent Legal-size printed copies from falling off.

ECC105

Interior

ECC106

Guide to Components

ECC201

10 9 8

7654321

1. Guide to the Machine

No. Name Description

1 Print Cartridge Install the print cartridges from the machine rear, in the order of

cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared.

2 Fusing Unit Fuses toner to the paper.

You might have to move this unit to check for or remove jammed paper.

3 Waste Toner Bottle Collects toner that is wasted during printing.

4 Transfer unit You need to remove this when you replace the waste toner bottle.

• For details about the messages that appear on the screen when consumables need to be replaced, see page 339 "Error and Status Messages on the Screen".

Control Panel

No. Name Description

1 NFC Allows you to connect a smart device to the machine when you

touch NFC on a smart device using the application corresponding to the machine.

2 [Home] key Press to display the [Home] screen. For details, see page 28

"How to Use the [Home] Screen".

Guide to Components

No. Name Description

3 Display panel This is a touch panel display that features icons, keys, and

shortcuts that allow you to navigate the screens of the various functions and provide you with information about operation status and other messages.

You can display the software keyboard by double tapping the entry area on the display.

4 Number keys Use to enter the numbers for copies, fax numbers and data for the

selected function.

5 [Clear/Stop] key • While the machine is processing a job: press to cancel the

current job.

• While configuring the machine settings: press to cancel the current setting and return to standby mode.

• While in standby mode: press to cancel temporary settings such as image density or resolution.

6 [B&W Start] key Press to scan or copy in black and white, or start sending a fax.

7 [Power] key Press to turn on and turn off the main power. To turn off the

machine, press and hold down this key for at least three seconds. This indicator lights up blue when the machine is turned on.

If the machine's system is busy, the power may not be turned off even though you press and hold down this key for three seconds. If this is the case, press and hold down the [Clear/Stop] key and [Power] key simultaneously for at least three seconds to force the machine to turn off.

Do not accidentally press the [Power] key within 3 minutes of disconnecting the power cord.

8 [Color Start] key Press to scan or copy in color.

9 Alert indicator Flashes yellow when the machine will require maintenance soon

(such as replacing consumables), or lights up red when a machine error occurs.

When an alert is issued, check the messages on the screen. For details about the messages that appear on the screen, see page 339 "Error and Status Messages on the Screen".

1. Guide to the Machine

No. Name Description

10 Fax indicator Indicates the status of the fax functions. Lights up when received

faxes that have not been printed out exist in the machine's memory. Flashes when the machine is unable to print out the faxes due to machine errors such as an empty paper tray or a paper jam.

• The backlight of the screen is turned off when the machine is in Energy Saver mode.

• When the machine is processing a job, you cannot display the menu for configuring the machine. You can confirm the machine's status by checking messages on the screen. If you see messages such as "Printing...", "B&W Copying...", "Color Copying...", or "Processing...", wait until the current job is finished.

Installing Option

This section explains how to install options.

Attaching Paper Feed Unit

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.

• Before installing or removing options, always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool. Failing to take these precautions could result in burns.

Installing Option

• The machine weighs approximately 30 kg (67 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs.

• Lifting the paper feed unit carelessly or dropping may cause injury.

• Before moving the machine, unplug the power cord from the wall outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard.

• Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

• The machine must be lifted by two people.

• Do not hold the tray to lift the machine.

1. Confirm that the following is true: The machine's cord is unplugged from the wall outlet.

DPP210

DUE287

ECC107

1. Guide to the Machine

2. Remove the adhesive tape from the optional paper feed unit.

3. Standing at the front and back of the machine, two persons should lift the machine using

the inset grips on the sides.

4. There are three upright pins on the optional paper feed unit. Align the holes of the

machine with the pins, and then lower the machine slowly.

5. Plug the machine's cord back into the wall outlet, and then turn on the power.

• After installing the optional paper feed unit, select Tray 2 in the printer driver. For details, see the printer driver Help.

• If the new device is listed in the column of configuration options, it has been properly installed.

Installing Option

• If the optional paper feed unit is not installed properly, try to install it again by repeating the procedure. If the problem persists, contact your sales or service representative.

• For details about printing the configuration page, see page 259 "Printing Lists/Reports".

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1. Guide to the Machine

How to Use the [Home] Screen

• The [Home] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See page 251 "Administrator Tools Settings".

Displaying the [Home] Screen

1. Press the [Home] key.

• Function or shortcut icons will be displayed on the [Home] screen. For details, see page 28 "How to Use the [Home] Screen".

• To use a different function, press the icon of the function you want to use.

How to Use the [Home] Screen

The icons of each function are displayed on the [Home] screen.

You can add shortcuts to favorite items to [Home] screens 2 and 3. The icons of added shortcuts appear on the [Home] screen. You can recall favorite items by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

[Home] screen 1

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2 3

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[Home] screen 2

How to Use the [Home] Screen

1. Supply Information icon

Displays the remaining amount of toner.

2. [Scanner]

Press to scan originals and save images as files.

For details about how to use the scanner function, see page 123 "Scanning Originals".

3. [Fax]

Press to send or receive faxes.

For details about how to use the fax function, see page 171 "Sending and Receiving a Fax".

1. Guide to the Machine

4. Wireless LAN icon

Press to display the [Wi-Fi Configuration] screen.

This icon appears when Wireless LAN is enabled.

When wireless LAN connection is enabled, the icon appears.

When Wi-Fi Direct connection is enabled, the icon appears.

5. /

Press to switch pages when the icons are not displayed on 1 page.

6. [Setting]

Press to customize the default settings of the machine to meet your requirements.

7. [Status]

Press to check the machine's system status, operational status of each function, and Locked Print jobs. You can also display the machine's maintenance information.

8. [Card]

Press to make ID card copies.

9. [Copier]

Press to make copies.

For details about how to use the copy function, see page 217 "Copier Settings".

10. Shortcut icon

You can add shortcuts to favorite items to the [Home] screen. For details about how to register shortcuts, see page 31 "Adding to the [Home] Screen Shortcuts to Favorite Items".

For details about examples of shortcuts that you can register, see page 34 "Example of favorite items".

• You can change the order of favorite item icons. For details, see page 31 "Changing the Order of Icons on the [Home] Screen".

Customizing the [Home] Screen

You can add shortcuts to favorite items in the [Home] screen. You can recall favorite items by pressing the shortcut icons. You can rearrange the order of the function and shortcut icons.

How to Customize the [Home] Screen

You can customize the [Home] screen to make it more accessible.

The icons of each application are displayed on the [Home] screen. You can also add shortcuts to favorite items registered in some applications.

For details about the items on the [Home] screen, see page 28 "How to Use the [Home] Screen".

• When you register a favorite item, the shortcut to the favorite item appears on [Home] screens 2 or

3. If [Home] screens 2 and 3 do not have enough space for more icons, registering any more favorite items becomes impossible.

• You can register a total of 12 icons for shortcuts to favorite items, 6 icons on each of the 2 pages.

Adding to the [Home] Screen Shortcuts to Favorite Items

When you register frequently used settings for functions such as copier and fax functions as favorite items, the shortcuts to them appear on [Home] screens 2 or 3. For details about how to register a favorite item, see page 33 "Registering Functions in a Favorite Item".

Changing the Order of Icons on the [Home] Screen

You can change the order of the favorite item icons on [Home] screen 2 and 3 to make them more accessible.

1. Press and hold an icon that you want to move.

1. Guide to the Machine

2. Select [Move Up] or [Move Down].

The position of an icon switches from that of another icon located ahead or behind.

• You cannot change the order of the icons on the [Home] screen 1.

Deleting an Icon on the [Home] Screen

Delete unused favorite item icons. You can only display icons and shortcuts that you use.

When a shortcut to a favorite item on the [Home] screen is deleted, the registered favorite item is also deleted. For details about how to delete a favorite item, see page 35 "Deleting a Favorite Item".

• You cannot delete icons on the [Home] screen 1.

Registering Frequently Used Functions

You can store frequently used job settings in the machine memory and recall them easily.

Registering Functions in a Favorite Item

You can register up to 12 favorite items for each function.

The following settings can be registered to favorite items:

• Copier:

Sim to Dup, Dup to Dup, Paper Tray, Reduce/Enlarge, Quantity, Original Settings, Original Type, Other Settings, Sort

• Fax:

Immed. TX, TX Settings

• Scanner:

Original Settings, Scan Setting

This section explains how to register functions to a favorite item by using each application.

1. Edit the settings so all functions you want to register to a favorite item are selected on the

[Copier], [Fax], [Scanner], or [ID Card Copy] screen.

2. Press the favorite item icon ( ) in the upper right of the screen.

3. Press the [Input favorite item name:] box.

4. Enter the favorite item name, and then press [OK].

5. Confirm the name you entered is displayed, and then press [OK].

6. Press the [Home] key.

The favorite item is registered to the [Home] screen.

• You can enter up to 8 characters for a favorite item name.

• Favorite items are not deleted by turning the power off or by pressing the [Clear/Stop] key unless the favorite item is deleted or overwritten.

• Favorite items can be registered to the [Home] screen, and can be recalled easily. For details, see page 31 "Adding to the [Home] Screen Shortcuts to Favorite Items".

1. Guide to the Machine

Example of favorite items

Copier

Favorite item name Favorite item description Effect

Eco copy Specify [Sim to Dup]. You can save paper and

toner.

Thumbnail copy Specify settings to combine

and print a multiple pages on one side or both sides of paper in [Other Settings...].

Fax

Favorite item name Favorite item description Effect

Departmental fax transmission In [TX Settings], specify [Fax

Header].

• The names of favorite items given above are just examples. You can assign any name to a favorite item according to your objectives.

• Depending on your business details or the type of documents to be scanned, registering a favorite item cannot be recommended.

You can copy up to four pages onto one side of a sheet, so that you can save paper.

This setting can be used if the receiver specifies forwarding destinations by senders.

Recalling a Favorite Item

You can recall the favorite item and operate the machine using the stored settings.

1. Press the [Home] key.

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2. Press [ ] until the favorite item icon you want appears.

3. Press the favorite item icon.

• Using the favorite item causes the previous settings to be cleared.

Registering Frequently Used Functions

Deleting a Favorite Item

1. Press the [Home] key.

2. Press [ ] until the favorite item icon you want appears.

3. Press and hold down the favorite item icon.

4. Press [Delete].

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1. Guide to the Machine

Displaying Frequently Used Modes Preferentially

Specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.

1. Press the [Home] key.

2. Press the [Setting] icon.

3. Press [Administrator Tools].

4. Press [ ].

5. Press [Function Priority].

6. Specify the mode to be displayed preferentially.

7. Press the [Home] key.

• For details about which modes you can specify, see "page 251 "Administrator Tools Settings".

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called "Multi-access".

The following table shows the functions that can be performed simultaneously.

Current job Types of jobs that can be executed simultaneously

• Fax memory transmission

• Fax memory reception

Copying

Scanning

• Internet Fax reception

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Fax memory transmission

• Fax memory reception

• Printing

• Printing a fax received in the machine's memory

• Fax immediate printing

• Receiving a LAN-Fax job from a computer (except when TWAIN scanning)

• LAN-Fax transmission (except when TWAIN scanning)

• Internet Fax reception

• Mobile printing (from a device)

Scan to USB

• Fax memory transmission

• Fax memory reception

• Printing

• Printing a fax received in the machine's memory

• Fax immediate printing

• Receiving a LAN-Fax job from a computer (except when TWAIN scanning)

• LAN-Fax transmission (except when TWAIN scanning)

• Internet Fax reception

• Mobile printing (from a device)

1. Guide to the Machine

Current job Types of jobs that can be executed simultaneously

Fax immediate transmission (scanning an original and sending it simultaneously)

Fax memory transmission (sending a fax that has already been stored in the machine's memory)

Fax receiving and printing

Fax memory reception (storing a received fax into the machine's memory)

• Internet Fax reception

• Printing

• Mobile printing (from a device)

• Copying

• Scanning

• Internet Fax reception

• Printing

• Mobile printing (from a device)

• Internet Fax reception

• Scanning

• Copying

• Scanning

• Printing a Fax job in the machine's memory

• Internet Fax transmission

• Internet Fax reception

• Printing

Printing a Fax job in the machine's memory

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Mobile printing (from a device)

• Fax memory reception

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Internet Fax reception

• Scanning

• Copying

• Printing a Fax job in the machine's memory

• Internet Fax transmission

• Internet Fax reception

• Scanning

Current job Types of jobs that can be executed simultaneously

• Fax reception (no printing)

• Fax memory reception

• Receiving a LAN-Fax job from a computer

Multi-access

Internet Fax transmission

Internet Fax reception

• LAN-Fax transmission

• Internet Fax reception

• Printing

• Mobile printing (from a device)

• Fax memory transmission

• Fax memory reception

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Internet Fax transmission

• Internet Fax reception

• Scanning

• Fax immediate transmission (scanning and sending)

• Copying

• Scanning

• Fax immediate transmission

• Fax reception

• Printing a Fax job in the machine's memory

• Internet Fax reception

• Printing

• Mobile printing (from a device)

Printing

• Scanning

• Fax immediate transmission

• Fax memory transmission

• Fax memory reception

• Internet Fax transmission

• Internet Fax reception

1. Guide to the Machine

Current job Types of jobs that can be executed simultaneously

• Fax memory transmission

• Internet Fax reception

Mobile printing (from a device)

Printing starts after scanning is finished if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or

when printing from the PostScript 3 printer driver.

Scanning is not possible if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printing

from the PostScript 3 printer driver.

Fax transmission is not possible if [Gradation:] is set to [Fine] (PCL printer driver), or when printing from the

PostScript 3 printer driver.

Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printing

from the PostScript 3 printer driver.

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

when scanning multiple pages using the exposure glass.

Multi-access is possible when each job is performed using the exposure glass or ADF on the M C250FWB.

Multi-access is not possible when each job is performed using the exposure glass or ADF on the M C250FW.

Internet faxes that are received cannot be printed.

Simultaneous processing is possible only when the current job is to receive an Internet fax but not to print it.

• Fax memory reception

• Scanning

• Fax immediate transmission

• Internet Fax transmission

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen. In this case, try again after the current job is finished.

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings.

For details about how to use the control panel, see page 215 "Configuring the Machine Using the Control Panel".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly using Web Image Monitor.

For details about how to use Web Image Monitor, see page 267 "Configuring the Machine Using Utilities".

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1. Guide to the Machine

Entering Characters

This section describes how to enter text on the screens of the functions such as copier or fax or on the Setting screen.

The cursor appears if you tap the text field. If you tap the text field again after the cursor appears, the keyboard appears.

Character Entry Display

This section explains the entry screen and the keys displayed on it.

1. Characters you enter are displayed on the text field.

2. Cancels the entered text and closes the character entry display.

3. Deletes the character to the left of the cursor.

4. Confirms text and closes the character entry display.

5. Deletes all characters that have been input.

6. Enters characters.

7. Switches between uppercase and lowercase.

8. Enters a space.

9. You can switch the input method from the menu displayed pressing this key. Press to enter numbers, symbols, and some special characters.

10. Displays the current input method.

Available Characters

You can enter the following characters:

• Alphabetic characters

• Symbols

• Numerals

0123456789

Entering Text

When you enter a character, it appears at the position of the cursor.

Entering letters

1. Press the letters you want to enter.

Entering Characters

Entering alphanumeric characters and symbols

1. Press [ ] or [ ].

2. Press [123] or [,.-&@%].

3. Press the numbers or symbols you want to enter.

1. Guide to the Machine

Deleting characters

1. Press [ ] to delete characters.

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Using RICOH Smart Device Connector

To use RICOH Smart Device Connector, access the App Store or Google Play with your smart device, search for and download the "RICOH Smart Device Connector" application from the site.

Check the App Store or Google Play to see the functions you can use on RICOH Smart Device Connector.

1. Press the [Home] key.

2. Press the [Status] icon on the [Home] screen.

3. Press the [Machine info] tab.

The QR code is displayed on the screen.

4. Start the application on the smart device, and then read the QR code.

Follow the instructions displayed on the application.

For details about how to connect a smart device to the machine using Near-field communication (NFC), see page 46 "Connecting a Smart Device to the Machine Using NFC".

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1. Guide to the Machine

Connecting a Smart Device to the Machine Using NFC

This section describes how to connect your smart device to the machine using NFC.

Writing the Machine's Information to the NFC with a Smart Device

1. Configure the network connection of the machine.

2. Access the App Store or Google Play from your smart device, search for and download

the application corresponding to the machine from the site.

3. Press the [Home] key.

4. Press the [Status] icon on the [Home] screen.

5. Press the [Machine info] tab.

The QR code is displayed on the screen.

6. Start the application on the smart device, and then read the QR code.

7. Write the machine's network information to the NFC using the application, and then touch

the NFC with the smart device.

Using the Application on a Smart Device by Using NFC

1. Start the application on the smart device, and then touch the NFC with the smart device.

2. Print using application corresponding to the machine by touching the NFC or execute a

scan using the application.

2. Paper Specifications and Adding

Load paper into the paper tray.

Specify the paper type and size.

Specify the paper type and size on the printer driver.

Paper

This chapter describes how to load paper and originals and about their specifications.

Workflow for Loading Paper and Configuring Paper Sizes and Types

This section explains how to load paper and operations required after paper is loaded.

After following the procedures below, you can copy or print on the paper that is loaded in the machine.

For details about the procedures, refer to the next page.

Procedure Reference

See page 48 "Loading Paper".

There are two ways to specify the paper type and size.

• When using the control panel

See page 56 "Specifying Paper Type and Paper Size Using the Control Panel".

• When using Web Image Monitor

See page 59 "Specifying Paper Type and Paper Size Using Web Image Monitor".

See page 60 "Specifying Paper Type and Paper Size Using the Printer Driver".

For details about supported paper, see page 62 "Supported Paper".

2. Paper Specifications and Adding Paper

Loading Paper

This section explains how to load paper into the paper tray and the bypass tray.

• When loading paper, take care not to trap or injure your fingers.

For information about supported paper, precautions for storing paper and print areas, see page 62 "Supported Paper".

Loading Paper into Tray1 and 2

The following example explains the loading procedure for the standard paper tray (Tray 1).

The same procedure applies to loading paper in Tray 2.

• Curled paper may jam. Straighten curled paper before loading.

• After loading paper in the tray, specify the paper type and size using the control panel to avoid printing problems. This machine does not detect the paper size automatically.

• Be sure to select the correct paper size and feed direction using the paper size dial on the tray. Otherwise, the printer might be damaged, or printing problems might occur.

• Make sure the paper stack does not exceed the upper limit mark inside the paper tray. Excessive stacking can cause paper jams.

• If paper jams occur frequently, flip the paper stack in the tray.

• Do not mix different types of paper in the same paper tray.

• After loading paper, specify the paper size using the control panel and paper type using the control panel. When printing a document, specify the same paper size and type in the printer driver as specified on the printer.

• Do not move the side fences and end fence forcefully. Doing so may damage the tray.

• Do not slide the paper tray in forcefully when inserting the loaded tray into the printer. Otherwise, the side and end fences or the paper guide of the bypass tray might move.

• When loading label paper, load it one by one.

1. Pull out the paper tray carefully with both hands.

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Place the tray on a flat surface.

2. Push the metal plate down until it clicks.

Loading Paper

3. Align the side fences and end fence with the paper size.

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2. Paper Specifications and Adding Paper

4. Fan the paper before loading it.

5. Load the paper in the tray with the print side faced up.

Make sure the paper is not stacked higher than the upper limit marked inside the tray.

Make sure the paper is not stacked higher than the projection on the side fences. (Tray 1 only)

6. Check there are no gaps between the paper and the fences; both side and end fences.

7. Carefully push the paper tray straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

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Loading Paper

• The upper limit differs depending on the paper type (thin or thick paper). See the label inside the tray to check the upper limit.

• The remaining paper indicator on the right front side of the paper tray shows approximately how much paper is remaining.

Extending Tray 1 to load paper

This section explains how to load paper longer than A4 (297 mm) into the machine.

1. Remove the rear cover using a coin.

2. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

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2. Paper Specifications and Adding Paper

3. Push the metal plate down until it clicks.

4. Pinch the extender, and then pull out the extender until it clicks.

After extension, check that the arrows on the extender and tray are aligned.

5. Follow Steps 3 to 7 in "Loading Paper into Tray1 and 2".

• To reinsert the extender, you might have to push it with moderate force.

Loading Paper into Bypass Tray

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• Do not load paper while the machine is printing.

• Load paper with the print side down and in the short-edge feed direction.

• Curled paper may jam. Straighten curled paper before loading.

• Duplex printing is not possible.

• Tray 1 and 2 are unavailable if paper is loaded in the bypass tray.

• You cannot load paper into the bypass tray while the machine is in Energy Saver mode.

1. Insert the top edge of the paper into the machine.

Loading Paper

2. Adjust the paper guides to the paper size.

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2. Paper Specifications and Adding Paper

3. Support the paper with both hands, and insert it carefully until it stops.

Loading Envelopes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• Check there is no air in the envelopes before loading.

• Load only one size and type of envelope at a time.

• Before loading envelopes, flatten their leading edges (the edge going into the machine) by running a pencil or ruler across them.

• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.

• Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print one or two envelopes to check print quality.

• In a hot and humid environment, the envelope might be output creased or improper printing quality.

For details about loading an envelope, see page 48 "Loading Paper into Tray1 and 2", and page 53 "Loading Paper into Bypass Tray". Note that you cannot load an envelope in Tray 2.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and then rotate the print object by 180 degrees using the printer driver before printing. For details, see the printer driver Help.

• When Using Tray 1

• If the envelope flap is on a short side, place the envelope with the flap side in the tray recess. If the envelope flap is on a long side, place the envelope with the flap side on the right.

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• When Using the Bypass Tray

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• If the envelope flap is on a short side, place the envelope with the flap side in the front part of the tray. If the envelope flap is on a long side, place the envelope with the flap side on the right.

Loading Paper

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2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using the Control Panel

This section describes how to specify the paper size and paper type using the control panel.

• Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.

• For prints from the bypass tray or Tray 1, you can select to print according to either the printer driver settings or the control panel settings with [Bypass Tray Priority] or [Tray 1 Priority] under [Paper Settings]. For details about [Bypass Tray Priority] and [Tray 1 Priority], see page 246 "Paper Settings".

• If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/ size error is detected. The printing restarts automatically with the settings made with the control panel after about ten seconds. For details about [Auto Continue], see page 234 "System Settings".

Specifying the Paper Type

This section describes how to specify the paper type.

1. Press the [Home] key.

2. Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper type.

5. Select the desired paper type.

6. Press the [Home] key.

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Specifying Paper Type and Paper Size Using the Control Panel

Specifying the Standard Paper Size

This section describes how to specify the standard paper size.

1. Press the [Home] key.

2. Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper size.

5. Select the desired paper size.

6. Press the [Home] key.

Specifying a Custom Paper Size

This section describes how to specify a custom paper size.

• Custom size paper cannot be loaded in tray 2.

• When you perform printing, make sure that the paper size specified with the printer driver matches the paper size specified with the control panel. If a paper size mismatch occurs, a message appears on the display. To ignore the error and print using mismatched paper, see page 88 "If a Paper Mismatch Occurs".

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2. Paper Specifications and Adding Paper

1. Press the [Home] key.

2. Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper size.

5. Press [ ] twice.

6. Press [Custom Size].

7. Select [mm] or [inch].

8. Press the box next to [Horiz:].

9. Enter the horizontal size, and then press [OK].

You can display the software keyboard by double tapping the entry area on the display.

10. Press the box next to [Vert:].

11. Enter the vertical size, and then press [OK].

12. Confirm the size you entered is displayed, and then press [OK].

13. Press the [Home] key.

Specifying Paper Type and Paper Size Using Web Image Monitor

This section describes how to specify paper sizes and types using Web Image Monitor.

1. Start the web browser and access the machine by entering its IP address.

The top page of Web Image Monitor appears.

2. Click [System Settings].

3. Click [Tray Paper Settings] tab.

4. Select the paper type and paper size for the tray you want to use.

5. Enter the administrator password if required.

6. Click [OK].

7. Close the web browser.

Specifying a Custom Paper Size

1. Start the web browser and access the machine by entering the IP address.

2. Click [System Settings].

3. Click [Tray Paper Settings] tab.

4. Select [Custom Size] in the [Paper Size] list.

5. Select [mm] or [inch] and specify the width and length.

6. Enter the administrator password if required.

7. Click [OK].

8. Close the web browser.

2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using the Printer Driver

• Make sure that the paper type and size specified with the printer driver matches the type and size of the paper loaded in the tray. Since this machine does not detect paper sizes automatically, the type or size of the paper may be mismatched and the print job may not print correctly.

When Using Windows

The procedure in this section is an example based on Windows 10. The actual procedure may vary depending on the operating system you are using.

1. Open the [Printing preferences] dialog box from the printer driver.

For information of how to open the printer driver properties from [Devices and Printers], see page 85 "Displaying the Printing Preferences Dialog Box".

The [Printing Preferences] dialog box appears.

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Specifying Paper Type and Paper Size Using the Printer Driver

2. Click the [Paper] tab.

3. In the [Input Tray:] list, select the paper tray you want to use for printing.

4. In the [Paper Type:] list, select the type of paper that is loaded in the paper tray.

5. Select the [Print On] check box and select the size of the paper that is loaded in the paper

tray.

Clear the [Fit to Print Size] check box as necessary.

6. Click [OK].

When Using OS X/macOS

The procedure in this section is an example based on macOS 10.13. The actual procedure may vary depending on the operating system you are using.

1. Open the document to print.

2. Select [Print...] on the [File] menu.

3. In the [Printer] list, select the printer you are using.

4. In the [Paper Size] list, select the size of the document to be printed.

2. Paper Specifications and Adding Paper

Supported Paper

• After loading paper in the tray, specify the paper type and size using the control panel. This machine does not detect the paper size automatically.

• When loading custom size paper into Tray 1 or the bypass tray, specify the width and length using the control panel and the printer driver.

• When printing on custom size paper from the bypass tray, you can print without specifying the paper type or paper size from the control panel depending on the settings for [Bypass Tray Priority].

Tray 1

Type Size Weight Capacity*

Plain Paper 1

Plain Paper 2

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Envelope

A4, B5 JIS, A5 LEF, A5 SEF, B6 JIS, A6, 81/2 × 14, 81/2 × 11, 51/2 × 81/2, 71/4 × 101/2, 8 × 13, 81/2 × 13, 81/4 × 13, 16K, 41/8 × 91/2, 37/8 × 71/2, C5 Env, C6 Env, DL Env, 81/2 × 132/5, 81/2 × 133/

60 to 163 g/m

(16 to 43 lb.)

250

(80 g/m2, 20 lb.)

Supported Paper

Type Size Weight Capacity*

Plain Paper 1

Plain Paper 2

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Envelope

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

60 to 163 g/m

(16 to 43 lb.)

250

(80 g/m2, 20 lb.)

1 The number of envelopes that can be loaded is up to 10.

Tray 2 (option)

Type Size Weight Capacity

Thin Paper

Plain Paper 1

Letter (81/2 × 11 inches)

Plain Paper 2

Middle Thick Paper

Thick Paper 1

Recycled Paper

Color Paper

Preprinted Paper

Prepunched Paper

Letterhead

60 to 105 g/m

(16 to 28 lb.)

500

(80 g/m2, 20 lb.)

2. Paper Specifications and Adding Paper

Bypass tray

Type Size Weight Capacity

Plain Paper 1

Plain Paper 2

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Envelope

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Plain Paper 1

Plain Paper 2

Middle Thick Paper

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

60 to 163 g/m

(16 to 43 lb.)

60 to 163 g/m

(16 to 43 lb.)

Recycled Paper

Thick Paper 1

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

Thick Paper 2

Thin Paper

Letterhead

Envelope

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

• You cannot print on Legal size paper in the following cases:

Supported Paper

• PCL printer driver

When [Gradation:] in [Print Quality] is set to [Fine]

• PostScript 3 printer driver

When [Print Quality] in [Printer Features] is set to [Best Quality]

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about the recommended paper, contact your sales or service representative.

Plain Paper 1

Item Description

Paper thickness 66 to 74 g/m2 (18 to 20 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Plain Paper 2

Item Description

Paper thickness 75 to 81 g/m2 (20 to 22 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

2. Paper Specifications and Adding Paper

Middle Thick Paper

Item Description

Paper thickness 82 to 90 g/m2 (22 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size

A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13, 81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Thick Paper 1

Item Description

Paper thickness 91 to 105 g/m2 (24 to 28 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size None

Notes The number of sheets that can be printed per minute is approximately half

that of middle thick paper.

Thick Paper 2

Item Description

Paper thickness 106 to 163 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes The number of sheets that can be printed per minute is approximately half

that of middle thick paper.

Thin Paper

Item Description

Paper thickness 60 to 65 g/m2 (16 to 17 lb.)

Supported Paper

Item Description

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Recycled Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Color Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Preprinted Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and Tray 2

2. Paper Specifications and Adding Paper

Item Description

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Prepunched Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Letterhead

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Notes Paper that has a thickness outside the specified range cannot be printed

onto.

Bond Paper

Item Description

Paper thickness 106 to 163 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Item Description

Duplex supported size None

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• If the paper thickness is outside the specified range, select [Thick Paper 1].

Cardstock

Item Description

Paper thickness 106 to 163 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Supported Paper

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• If the paper thickness is outside the specified range, select [Thick Paper 1].

Label Paper

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of sheets that can be printed per minute is approximately

half that of middle thick paper.

• Avoid using adhesive label paper on which glue is exposed. Glue may stick to the inner parts of the machine, which can cause paper feed problems, deterioration in print quality, or premature wear of the print cartridge's photo conductor unit.

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2. Paper Specifications and Adding Paper

Envelope

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• The number of envelopes that can be printed per minute is approximately half that of middle thick paper.

• Paper can be loaded only up to the lower of the two paper limit marks of the tray.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also, configure the printer driver to rotate the print object 180 degrees. For details about changing the orientation see the printer driver Help.

• Environmental factors can degrade the print quality on both recommended and non-recommended envelopes.

• If envelopes are severely curled after printing, flatten them by bending them back against the curl.

• After printing, envelopes sometimes have creases along their long edges and toner smear on their unprinted sides. Print images might also be blurred. When printing large, black-solid areas, striping can occur as a result of the envelopes overlapping.

• To correctly specify the length of an envelope whose flap opens along its short edge, be sure to include the open flap when measuring.

• Fan envelopes, and then align their edges before loading.

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Supported Paper

• When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them.

• When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate them.

• Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown below.

• If the curl is severe, flatten out the envelopes using your fingers, as shown below.

• You may not be able to perform duplex printing on 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), or 16K (195 mm × 267 mm) size paper in the following cases:

2. Paper Specifications and Adding Paper

• PCL printer driver

When [Gradation:] in [Print Quality] is set to Fine

• PostScript 3 printer driver

When [Print Quality] in [Printer Features] is set to [Best Quality]

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print quality degradation, or malfunctions.

Paper Storage

• Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or malfunctions may result.

When storing paper:

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• Do not store paper in a humid place.

• Do not store paper in direct sunlight.

• Do not stand paper on its edge.

• Store any leftover paper in a wrapping or box supplied with the paper.

Print Area

The diagram below shows the area of the paper that the machine can print on.

From the printer driver

Supported Paper

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

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2. Paper Specifications and Adding Paper

Envelope

1. Print area

2. Feed direction

3. Approximately 10 mm (0.4 inches)

4. Approximately 15 mm (0.6 inches)

Copier function

1. Print area

2. Feed direction

3. Approx. 4 mm (0.2 inches)

4. Approx. 3 mm (0.1 inches)

Fax function

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1. Print area

2. Feed direction

Supported Paper

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 2 mm (0.08 inches)

• Borderless printing is not supported.

• The print area may vary depending on the paper size, printer language and printer driver settings.

• For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.6 inches) each.

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2. Paper Specifications and Adding Paper

Placing Originals

This section describes the types of originals you can set and how to place them.

Placing Originals on the Exposure Glass

This section describes the procedure for placing originals on the exposure glass.

• Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies.

• The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass.

• Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

1. Lift the ADF.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

3. Lower the ADF.

Hold down the ADF with your hands when using thick, folded, or bound originals and when the ADF cannot be lowered completely.

Placing Originals in the Auto Document Feeder

By using the ADF, you can scan multiple pages at once.

• Do not place different size originals in the ADF at once.

• Straighten curls in the originals before placing them in the ADF.

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Placing Originals

• To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF.

• Place the original squarely.

1. Open the cover of the input tray for the ADF and adjust the guides according to the size of

the original.

2. Place the aligned originals face up in the ADF. The last page should be on the bottom.

• When placing originals longer than A4 or 81/2 × 11, pull out the ADF tray's extenders.

About Originals

This section describes the types of originals that can be placed and the parts of the original that are unscannable.

Recommended size of originals

This section describes the recommended size of the original.

Exposure glass

Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length

2. Paper Specifications and Adding Paper

ADF

• Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14 inches) in length

• Paper weight: 52 to 105 g/m2 (13.8 to 28.0 lb.)

• Only 1 sheet of an original can be placed on the exposure glass at a time.

• In the ADF, up to 50 sheets of originals can be placed at once (when using paper weighing 80 g/m2, 20 lb.).

Types of originals not supported by the Auto Document Feeder

If placed in the ADF, the following types of original might be damaged or become jammed, or result in gray or black lines appearing on prints:

• Originals larger or heavier than recommended

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• Originals that are wet with toner or white out

Unscannable image area

Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned.

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Margins when using exposure glass

In copier mode In scanner mode In fax mode

Top 4 mm (0.2 inches) 0 mm (0 inches) 1 mm (0.05 inches)

Right 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches)

Placing Originals

Left 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches)

Bottom 4 mm (0.2 inches) 0 mm (0 inches) 2 mm (0.08 inches)

Margins when using ADF

In copier mode In scanner mode In fax mode

Top 4 mm (0.2 inches) 0 mm (0 inches) 0 mm (0 inches)

Right 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches)

(Letter, Legal)

0 mm (0 inches) (other sizes)

Left 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches)

(Letter, Legal)

0 mm (0 inches) (other sizes)

Bottom 4 mm (0.2 inches) 2 mm (0.08 inches) 2 mm (0.08 inches)

2. Paper Specifications and Adding Paper

3. Printing Documents

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This chapter describes how to configure settings on the printer driver and print documents.

What You Can Do with the Printer Function

Duplex printing

You can print on both sides of a sheet of paper. For details, see the printer driver Help.

Combined printing

You can combine multiple pages and print them on a single sheet of paper. For details, see the printer driver Help.

3. Printing Documents

Configuring Option Settings for the Printer

When bidirectional communication works correctly, your computer obtains information about option, paper size and paper feed direction settings from the machine automatically. Bidirectional communication also allows you to monitor machine status.

Conditions for Bidirectional Communication

To support bidirectional communication, the following conditions must be met:

When connected with the network

• The Standard TCP/IP port must be used.

• In addition to the above, one of the following conditions must also be met:

• The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPP port name must include the IP address.)

When connected with USB

• The machine must be connected to the computer's USB port using the USB interface cable.

• The computer must support bidirectional communication.

• [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab with the printer driver.

If Bidirectional Communication is Disabled

This section describes how to set up option and setting of paper size for each tray on your computer manually.

• Manage Printers permission is required to change the printer properties. Log on as an Administrators group member.

When Using Windows

The procedure in this section is an example based on Windows 10.

1. On the [Start] menu, select [Control Panel] under [Windows System].

2. Click [View devices and printers].

3. Right-click the machine's icon, and then click [Printer properties].

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Configuring Option Settings for the Printer

4. Click the [Accessories] tab.

5. Select options installed from the [Options] area, and then make the necessary settings.

6. Click [Paper Size Settings] tab.

7. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the

paper that you want to load in each tray.

Click [Update] to apply the setting for each tray.

8. Click [Apply].

9. Click [OK] to close the printer properties window.

When Using OS X/macOS

The following procedure is explained using macOS 10.13 as an example.

3. Printing Documents

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using, and then click [Options & Supplies...].

4. Click [Options], and then configure settings as needed.

5. Click [OK].

6. Quit System Preferences.

Displaying the Printing Preferences Dialog Box

To change the default settings of the printer driver, configure settings in the [Printing Preferences] dialog box.

To change the default settings of all applications, open the [Printing Preferences] dialog box from the OS. For details, see page 85 "Displaying the Printing Preferences Dialog Box from the [Start] Menu". To change the default settings of a specific application, open the [Printing Preferences] dialog box from that application. For details, see page 85 "Displaying the Printing Preferences Dialog Box in an Application".

Displaying the Printing Preferences Dialog Box from the [Start] Menu

This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].

• When the printer driver is distributed from the print server, the setting values specified by the server are displayed as the default for [Printing Defaults...].

• You cannot configure different print settings for each user. The settings configured in this dialog box are used as the default.

1. On the [Start] menu, click [Control Panel] under [Windows System].

2. Click [View devices and printers].

3. Right-click the icon of the printer you want to use.

4. Click [Printing preferences].

Displaying the Printing Preferences Dialog Box in an Application

You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.

The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers] window are applied as the default in the [Printing Preferences] dialog box opened in an application. When printing from an application, modify the settings as required.

The screens displayed may differ depending on the application. The following procedure explains how to print documents from an application using WordPad in Windows 10 as an example.

Displaying the Printing Preferences Dialog Box in an Application When Using Windows

1. Click [File] in the upper left corner of the window, and then click [Print].

3. Printing Documents

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

• Procedures for opening the [Printing Preferences] dialog box vary depending on the application. For details, see the printer driver Help or the manuals provided with the application.

Displaying the Printing Preferences Dialog Box in an Application When Using OS X/ macOS

The following procedure is explained using macOS 10.13 as an example.

1. Open the document to print.

2. Select [Print...] on the [File] menu.

3. Check that the machine name or IP address you are using is selected in the [Printer:]

popup menu.

If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, and then select the machine.

Basic Operation of Printing

The following procedure explains how to perform basic printing.

• Duplex printing is selected as the default setting.

When Using Windows

The procedure in this section is an example based on Windows 10. The actual procedure may vary depending on the operating system you are using.

For details of printing options, see the printer driver Help.

1. Open the printer properties dialog box in your document's application.

For details about each setting, click [Help]. You can also click the information icons to show configuration information.

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [Print].

When Using macOS/OS X

The procedure in this section is an example based on macOS 10.13. The actual procedure may vary depending on the operating system you are using.

3. Printing Documents

1. Open the printer properties dialog box in your document's application.

For details, see page 86 "Displaying the Printing Preferences Dialog Box in an Application When Using OS X/macOS".

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [Print].

• When printing a job (Color/B&W or B&W only) is restricted, specify the user code in the printer properties of the printer driver before printing. For details about user code, see page 287 "Restricting Machine Functions According to User".

• You can specify which paper tray is selected first in [Paper Tray Priority] under [Paper Settings] when the trays are automatically selected while you are printing. For details about [Paper Tray Priority], see page 246 "Paper Settings".

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically. For details about how to remove the jammed paper, see page 349 "Removing Paper Jams".

If a Paper Mismatch Occurs

The machine reports an error if:

• The paper type does not match the print job's settings when [Input Tray:] is set to [Auto Tray Select].

There are two ways to resolve these errors:

Continue printing using mismatched paper

Ignore the error and print using mismatched paper.

Cancel the print job

Cancel printing.

• If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel. For details about [Auto Continue], see page 234 "System Settings".

Continuing printing using mismatched paper

If the paper is too small for the print job, the printed image will be cropped.

1. Press [FormFeed] while the error message is being displayed.

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Basic Operation of Printing

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job.

Canceling a print job before printing has started

• Windows

1. Double-click the printer icon on the task tray of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

3. Click [Yes].

• OS X and macOS

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using, and then click [Open Print Queue...].

4. Select the queue you want to delete.

5. Click [×].

• If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled.

• It may take a while to cancel a large print job.

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3. Printing Documents

Canceling a print job while printing

1. Press the [Clear/Stop] key.

Press [Print Jobs] on the [Cancel Jobs] screen.

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Printing Confidential Documents

By the Locked Print function, you can password-protect print jobs.

This means that your job is printed only after you enter the password using the machine's control panel.

This function prevents unauthorized users from seeing sensitive documents at the machine.

• This function is available for M C250FW only.

• This function is only available when using the PCL printer driver, and printing from a computer running a Windows operating system.

• The procedure in this section is an example based on Windows 10.

Storing a Locked Print file

This section explains how to store a Locked Print file in the machine using the printer driver.

1. Open the file you want to print on your computer.

2. On the [File] menu, click [Print...].

3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].

4. Click the [Setup] tab, and then select the [Locked Print] check box.

The [Password:] and [User ID:] text boxes become available.

The [User ID:] text box contains the login user name of your computer account or the user code used for the previous Locked Print job.

3. Printing Documents

5. Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumeric

characters), and then click [OK].

The user code will be used to identify your Locked Print file on the machine's control panel.

6. Execute a print command.

The print job is stored in the machine as a Locked Print file. You can print the file by entering the password using the control panel.

• The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off.

• The machine can store up to 5 jobs or 5 MB of Locked Print data at a time.

• Even if the machine cannot store any more Locked Print files, the machine holds a new Locked Print file for the period of time specified in [Locked Print] under system settings before canceling the job. Within this time, you can print or delete the new Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the machine.

Printing a Locked Print file

When there is a Locked Print file stored in the machine, "Locked Print Job" appears on the machine's control panel display when the machine is in the copier, fax, scanner, or ID card copy mode.

Also, "Locked Print Job" appears on the [Status] screen.

Use the following procedure to unlock and print the Locked Print file.

1. Press the [Home] key.

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2. Press the [Status] icon on the [Home] screen.

3. Press the [Locked Print] tab.

4. Select the file you want to print.

Identify the Locked Print file by checking its time stamp and user ID.

5. Press [Print Jobs].

6. Press the [Locked Print Password:] box.

Printing Confidential Documents

7. Enter the password, and then press [OK].

8. Press [OK].

• You cannot print a Locked Print file while the machine is currently printing. The machine beeps if you try to do so.

• While entering a password using the control panel, the machine cannot process other print jobs.

• The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off.

Deleting a Locked Print file

When there is a Locked Print file stored in the machine, “Locked Print Job” appears on the machine's control panel display when the machine is in the copier, fax, scanner, or ID card copy mode.

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3. Printing Documents

Also, "Locked Print Job" appears on the [Status] screen.

Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete a Locked Print file.

1. Press the [Home] key.

2. Press the [Status] icon on the [Home] screen.

3. Press the [Locked Print] tab.

4. Select the file you want to delete.

Identify the Locked Print file by checking its time stamp and user ID.

5. Press [Delete Jobs].

The Locked Print file is deleted.

• You can also display the Locked Print file list by pressing [Check] on the [Status] tab in Step 3.

Using Various Print Functions

This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes.

Print Quality Functions

Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below.

Printing color documents in black and white

The black produced in black and white printing is a more distinct black than that produced in color printing.

Separating the print data into CMYK and printing in designated color only

Normally, all four colors (CMYK) are used for color printing. If you do not want to use certain colors, you can disable the use of those colors and print using other colors only.

Saving toner when printing (Economy Color printing)

You can save toner by printing with lower toner consumption.

Changing the image printing method

You can select to print with priority on print quality or print speed. When printing images, the higher the resolution of images is, the longer the time is required for printing.

Changing the dither pattern

A dither pattern is a pattern of dots used to simulate a color or shade of an image. If the pattern is changed, the characteristics of the image will also change. You can select a pattern suitable for the image to be printed.

Changing the color profiling pattern

You can select a color profiling pattern to adjust the tone of colors according to the colors displayed on the computer screen.

Because colors on the computer screen are created using the three RGB colors while colors for printing are composed of the four CMYK colors, colors need to be converted during the printing process. Therefore, images on the printed paper may look different from those on the computer screen if adjustment is not performed.

Printing grayscale images using black or CMYK

You can print black or gray sections of an image using black toner only, instead of using all CMYK toners. Compared to the black printed with CMYK toner, this results in a black that is flatter and purer.

3. Printing Documents

Using ICM (Image Color Matching)

You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper.

To use this function, the color profile must be added to the computer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM. For information about adding a color profile, search Windows Help for "color profile", and then see the appropriate topic.

• Some of the functions described above might not be available depending on the printer driver or operating system. For details, see the printer driver Help.

Print Output Functions

You can specify the form of print outputs according to your purposes. This section briefly describes some of the settings that you can specify.

Printing multiple sets of a document

You can print multiple sets of the same document.

Collating the output in document batches

You can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...). If this function is not used when printing multiple sets, prints will be output in page batches (P1, P1, P2, P2 ...). This function is useful when, for example, making presentation materials.

Changing orientation or rotating the image

You can change the orientation of an image to portrait or landscape. You can also rotate the image by 180 degrees. Use rotation to prevent an image from being printed upside down when using paper with a predefined top and bottom (such as letterhead paper).

Printing multiple pages per sheet

You can print multiple pages onto one sheet of paper.

When using this function, a suitable reduction ratio is selected automatically based on the paper size and the number of pages you want to fit on each sheet.

Printing on both sides of paper (duplex printing)

You can print on both sides of paper.

Reducing or enlarging the document

You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments.

You can also reduce or enlarge documents automatically to fit a specific paper size. This function is useful, for example, when printing Web pages.

If the [Enable Large Papers] option is selected, A3/11 × 17/B4/8K documents can be scaled to a size that the machine supports, so that it can then be printed out.

Using Various Print Functions

Not printing of blank pages (only PostScript 3 printer driver)

If a print job contains blank pages, they can be prevented from being printed.

Note that this setting has higher priority than [Blank Page Print] under [Printer Settings] of the control panel.

Printing with a cover page

You can add a cover page to the print job.

You can select to leave the cover page blank, or print the first page of the document on the cover page. If a cover page is inserted into a duplex job, you can print on its back side also.

Paper for the cover page can either be the same as or different from the remaining pages.

Printing on custom size paper

You can print using non-standard size paper by specifying the size of the paper as custom size.

To specify the custom paper size, select [Custom Paper Size] from the [Document Size:] list, and then click the [Custom Paper Size...] button in the lower part of the dialog box to configure the paper size.

Superimposing text on prints (watermark)

You can superimpose watermark text on prints. Various predefined watermarks are provided. You can also create your own watermarks.

• Some of the functions described above might not be available depending on the printer driver or operating system. For details, see the printer driver Help.

3. Printing Documents

Ricoh M C250FW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

How to Find Information about Operations and Troubleshooting

Operating Manual (Printed)

Operating Manual (Digital Format)

How to Read This Manual

Introduction

Symbols Used in This Manual

Model-Specific Information

Disclaimer

Notes

Note to Administrator

Password

User Restriction

List of Option

About IP Address

1. Guide to the Machine

Guide to Components

Exterior: Front View

Exterior: Rear View

Interior

Control Panel

Installing Option

Attaching Paper Feed Unit

How to Use the [Home] Screen

Displaying the [Home] Screen

How to Use the [Home] Screen

Customizing the [Home] Screen

How to Customize the [Home] Screen

Adding to the [Home] Screen Shortcuts to Favorite Items

Changing the Order of Icons on the [Home] Screen

Deleting an Icon on the [Home] Screen

Registering Frequently Used Functions

Registering Functions in a Favorite Item

Example of favorite items

Recalling a Favorite Item

Deleting a Favorite Item

Displaying Frequently Used Modes Preferentially

Multi-access

About Operation Tools

Entering Characters

Character Entry Display

Available Characters

Entering Text

Entering letters

Entering alphanumeric characters and symbols

Deleting characters

Using RICOH Smart Device Connector

Connecting a Smart Device to the Machine Using NFC

Writing the Machine's Information to the NFC with a Smart Device

Using the Application on a Smart Device by Using NFC

Workflow for Loading Paper and Configuring Paper Sizes and Types

Loading Paper

Loading Paper into Tray1 and 2

Extending Tray 1 to load paper

Loading Paper into Bypass Tray

Loading Envelopes

Specifying Paper Type and Paper Size Using the Control Panel

Specifying the Paper Type

Specifying the Standard Paper Size

Specifying a Custom Paper Size

Specifying Paper Type and Paper Size Using Web Image Monitor

Specifying a Custom Paper Size

Specifying Paper Type and Paper Size Using the Printer Driver

When Using Windows

When Using OS X/macOS

Supported Paper

Specifications of Paper Types

Plain Paper 1

Plain Paper 2

Middle Thick Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Recycled Paper

Color Paper

Preprinted Paper