Ricoh FX200 User Manual

User's Guide

Laser MFP

For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.

About the User’s Guide

This Laser MFP User’s Guide

installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner, a copier, and a facsimile, and information for maintaining and troubleshooting the machine. The User’s Guide shows you how to use a USB flash drive with your machine for scanning and saving documents, and printing documents stored on the USB flash drive.

This guide also provides the basic description of the multi-function application, SmarThru. SmarThru allows you to scan and edit images and to scan for copying. SmarThru also lets you access scanned images that you can then email from your computer.

provides information you need for setting up your machine and

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect incidental or consequential damages as a result of handling or operating the machine.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, and Windows XP are registered trademarks of Microsoft Corporation.

• TrueType is trademark of Apple Computer, Inc.

• Adobe® , Adobe PhotoDeluxe and Adobe Photoshop are registered trademarks of Adobe Systems Incorporated.

• All other brand or product names are trademarks of their respective companies or organizations.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair.

•The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters.

• For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label

indicating the “ ”. Otherwise, an injury might occur.

Power Supply

The socket-outlet shall be in stalled near the product and shall be easily accessible.

Ozone Safety

This product generates ozone during operation.

Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

For Fax or Telephone

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following;

Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone in the vicinity of a gas leak to report the leak. Use only No. 26 AWG or larger telecommunication line cord.

SAVE THESE INSTRUCTIONS

Laser Safety:

This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 770795 nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the equipment.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

iii

For North America

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 770-795 nanometer wavelength, AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Mercury Safety

LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. For details see lamprecycle.org, eiae.org, or call 1-800-336-MSDS (6737)

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.

Aficio FX200/DSm520pf/AC120/Aficio FX200L/DSm520pfl/AC120L :

IS 2020S

: The CE declaration of Comformity is available on the Internet at URL :

The CE declaration of Comformity is available on the Internet at URL : http://www.ricoh.co.jp/fax/ce_doc

http://www.dankainternational.com/fax

Correct Disposal of This Product (Waste Electrical & Electronic Equipment)

(Applicable in the European Union and other European countries with separate collection systems)

This marking shown on the product or its literature, indicates that it should not be disposed with other household wastes at the end of its working life. To prevent possible harm to the environment or human health from uncontrolled waste disposal, please separate this from other types of wastes and recycle it responsibly to promote the sustainable reuse of material resources.

Household users should contact either the retailer where they purchased this product, or their local government office, for details of where and how they can take this item for environmentally safe recycling.

Business users should contact their supplier and check the terms and conditions of the purchase contract. This product should not be mixed with other commercial wastes for disposal.

Positions of Labels and Hallmarks for

WARNING and CAUTION Labels

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

*This label is stuck to hot surfaces. Be careful not to touch these areas.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

means POWER OFF.

NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, refer to “Setting the Machine ID”in this manual. Follow the steps provided there to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

vii

USA

FCC Requirements

1.This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.

2.This equipment uses the RJ11C USOC jack.

3.A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.

4.The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

5.If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6.The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7.If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8.In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

9.Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST

CALLS TO EMERGENCY NUMBERS:

1.Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2.Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

This product meets the applicable Industry Canada technical specifications.

viii

Note: This Class B digital apparatus complies with Canadian ICES-003.

Differences Between British and American English

British English American English

(Re)dialling

Colour

Emphasise

Recognise

Organise

Authorise

Cancelling

Customise

Grey Gray

(Re)dialing

Color

Emphasize

Recognize

Organize

Authorize

Canceling

Customize

Chapter 1:

Chapter 2:

INTRODUCTION

Special Features .................................................................... 1.2

Understanding Component Locations ........................................ 1.4

Front View ...................................................................... 1.4

Rear View ....................................................................... 1.5

Control Panel Functions .................................................... 1.6

GETTING STARTED

Unpacking ............................................................................ 2.2

Selecting a Location ......................................................... 2.4

Installing the Toner Cartridge .................................................. 2.5

Loading Paper ....................................................................... 2.7

Making Connections ............................................................. 2.11

Turning the Machine On ........................................................ 2.15

Changing the Display Language ............................................. 2.16

Setting the Machine ID ......................................................... 2.17

Entering Characters Using the Number Keypad .................. 2.18

Setting the Date and Time .................................................... 2.20

Changing the Clock Mode ................................................ 2.21

Setting the Paper Size and Type ............................................ 2.21

Setting Sounds .................................................................... 2.22

Speaker, Ringer, Key Sound, and Alarm Sound .................. 2.22

Speaker Volume ............................................................ 2.23

Using the Save Modes .......................................................... 2.24

Power Save Mode .......................................................... 2.24

Scan Lamp Save Mode .................................................... 2.24

About the Software .............................................................. 2.26

Printer Driver Features ................................................... 2.27

Installing the Software in Windows ......................................... 2.28

System Requirements .................................................... 2.28

Installing Software for Local Printing ................................. 2.29

Installing Software for Network Printing ............................ 2.34

Installing the SmarThru 4 ............................................... 2.41

Repairing Software .............................................................. 2.43

Removing Software .............................................................. 2.44

Uninstalling the MFP Driver ............................................. 2.44

Uninstalling the SmarThru ............................................... 2.45

Uninstalling the Network Scan Driver ................................ 2.45

Using the Set IP .................................................................. 2.46

Installing Set IP ............................................................. 2.46

To Use Set IP ................................................................ 2.47

Using the Printer Settings Utility ............................................ 2.48

Chapter 3:

PAPER HANDLING

Selecting Print Materials ......................................................... 3.2

Paper Type, Input Sources, and Capacities .......................... 3.2

Guidelines for Paper and Special Materials ........................... 3.3

Loading Paper ....................................................................... 3.4

In the Standard Tray ........................................................ 3.4

In the Multipurpose Tray ................................................... 3.6

Using the Manual Feed Mode ............................................. 3.8

Selecting an Output Location ................................................. 3.10

Printing to the Front Output Tray (Face down) ................... 3.10

Printing to the Rear Output Slot (Face up) ......................... 3.11

Chapter 4:

PRINTING TASKS

Printing a Document in Windows .............................................. 4.2

Canceling a Print Job ........................................................ 4.3

Printer Settings ..................................................................... 4.4

Layout tab ...................................................................... 4.5

Paper Tab ....................................................................... 4.6

Graphics Tab ................................................................... 4.8

Extras Tab .................................................................... 4.10

About Tab ..................................................................... 4.11

Printer Tab .................................................................... 4.11

Using a Favorite Setting .................................................. 4.12

Using Help .................................................................... 4.12

Printing Multiple Pages on One Sheet of Paper ......................... 4.13

Printing Posters ................................................................... 4.14

Fitting Your Document to a Selected Paper Size ....................... 4.16

Printing a Reduced or Enlarged Document ............................... 4.17

Using Watermarks ............................................................... 4.18

Using an Existing Watermark ........................................... 4.18

Creating a Watermark .................................................... 4.19

Editing a Watermark ...................................................... 4.20

Deleting a Watermark ..................................................... 4.20

Using Overlays .................................................................... 4.21

What is an Overlay? ....................................................... 4.21

Creating a New Page Overlay .......................................... 4.21

Using a Page Overlay ..................................................... 4.22

Deleting a Page Overlay .................................................. 4.24

xii

Chapter 5:

COPYING

Loading Paper for Copying ...................................................... 5.2

Selecting the Paper Tray ......................................................... 5.2

Preparing a Document ............................................................ 5.3

Making Copies on the Document Glass ...................................... 5.4

Making Copies from the Automatic Document Feeder .................. 5.5

Setting Copy Options ............................................................. 5.7

Darkness ........................................................................ 5.7

Original Type ................................................................... 5.7

Reduced/Enlarged Copy .................................................... 5.8

Number of Copies ............................................................ 5.9

Using Special Copy Features ................................................... 5.9

Clone Copying ............................................................... 5.10

Collation Copying ........................................................... 5.10

Auto Fit Copying ............................................................ 5.11

2 Sides on 1 Page Copying .............................................. 5.11

2 Up or 4 Up Copying ..................................................... 5.12

Poster Copying .............................................................. 5.13

Changing the Default Settings ............................................... 5.14

Setting the Time Out Option .................................................. 5.15

Chapter 6:

Chapter 7:

SCANNING

Scanning Basics .................................................................... 6.2

Scanning From the Control Panel to an Application ..................... 6.3

Scanning Using the SmarThru ................................................. 6.4

Using Onscreen Help File ................................................... 6.6

Scanning Using the WIA Driver ................................................ 6.7

Scanning to USB Flash Drive ................................................... 6.8

Scanning Using the Network Scan ............................................ 6.9

About Network Scan ......................................................... 6.9

Setting the Network Scan Option ....................................... 6.9

Scanning Using Network Scan .......................................... 6.10

Setting Network Scan Timeout ......................................... 6.11

Using the Network Scan Driver .............................................. 6.12

Adding a Scanner ........................................................... 6.12

Removing a Scanner ...................................................... 6.13

Setting the properties ..................................................... 6.14

Scanning using the Network Scan driver ........................... 6.17

Scanner Icons ............................................................... 6.17

FAXING

Changing the Fax Setup options .............................................. 7.2

Available Fax Setup Options .................................................... 7.3

Loading a Document .............................................................. 7.6

Selecting the Paper Tray ......................................................... 7.9

Adjusting the Document Resolution .......................................... 7.9

Sending a Fax Automatically ................................................. 7.11

Sending a Fax Manually ........................................................ 7.12

Redialing the Last Number .................................................... 7.12

Confirming Transmission ...................................................... 7.13

Automatic Redialing ............................................................. 7.13

About Receiving Modes ......................................................... 7.14

Loading Paper for Receiving Faxes ......................................... 7.15

Receiving Automatically in Fax Mode ...................................... 7.15

Receiving Manually in Tel Mode ............................................. 7.15

Receiving Automatically in Ans/Fax Mode ................................ 7.16

xiii

Receiving Manually Using an Extension Telephone .................... 7.16

Receiving Faxes Using the DRPD Mode ................................... 7.17

Receiving Faxes in the Memory .............................................. 7.18

One-touch Dialing ................................................................ 7.19

Storing a Number for One-touch Dialing ............................ 7.19

Sending a Fax using a One-touch Number ......................... 7.20

Speed Dialing ...................................................................... 7.21

Storing a Number for Speed Dialing .................................. 7.21

Sending a Fax using a Speed Dial Number ......................... 7.22

Group Dialing ...................................................................... 7.23

Setting a Group Dial Number ........................................... 7.23

Editing Group Dial Numbers ............................................ 7.24

Sending a Fax Using Group Dialing

(Multi-address Transmission) ........................................... 7.25

Searching for a Number in Memory ........................................ 7.26

Searching Sequentially through the Memory ...................... 7.26

Searching with a Particular First Letter .............................. 7.26

Printing a Phone Book List .................................................... 7.27

Sending Broadcast Faxes ...................................................... 7.28

Sending a Delayed Fax ......................................................... 7.29

Sending a Priority Fax .......................................................... 7.31

Adding Documents To a Scheduled Fax ................................... 7.32

Canceling a Scheduled Fax .................................................... 7.33

Using Secure Receiving Mode ................................................ 7.34

Printing Reports .................................................................. 7.35

Using Advanced Fax Settings ................................................. 7.37

Changing Setting Options ................................................ 7.37

Advanced Fax Setting Options ......................................... 7.38

xiv

Chapter 8:

MAINTENANCE

Clearing the Memory .............................................................. 8.2

Cleaning Your Machine ........................................................... 8.3

Cleaning the Outside ........................................................ 8.3

Cleaning the Inside .......................................................... 8.3

Cleaning the Scan Unit ..................................................... 8.5

Maintaining the Toner Cartridge ............................................... 8.6

Redistributing Toner ......................................................... 8.7

Replacing the Toner Cartridge ............................................ 8.8

Setting the Notify Toner Option ........................................ 8.10

Cleaning the Drum ......................................................... 8.11

Ignoring the Toner Empty Message .................................. 8.12

Setting E-mail Notification .................................................... 8.13

Setting the Machine Setup tab ......................................... 8.13

Setting the Contact Information tab ................................. 8.16

Chapter 9:

TROUBLESHOOTING

Clearing Document Jams ........................................................ 9.2

Input Misfeed .................................................................. 9.2

Exit Misfeed .................................................................... 9.3

Roller Misfeed .................................................................. 9.4

Clearing Paper Jams ............................................................... 9.5

In Tray 1 ........................................................................ 9.5

In Optional Tray 2 ............................................................ 9.6

In the Fuser Area or Around the Toner Cartridge .................. 9.7

In the Paper Exit Area ...................................................... 9.9

In the Multipurpose Tray ................................................. 9.10

Tips for Avoiding Paper Jams ........................................... 9.11

Clearing LCD Error Messages ................................................. 9.12

Solving Other Problems ........................................................ 9.16

Paper Feeding Problems .................................................. 9.16

Printing Problems ........................................................... 9.17

Printing Quality Problems ................................................ 9.19

Copying Problems .......................................................... 9.24

Scanning Problems ......................................................... 9.25

Fax Problems ................................................................ 9.26

Solving Network Printing Problems ......................................... 9.28

General Problems ........................................................... 9.28

Windows Problems ......................................................... 9.29

Network Scan Problems .................................................. 9.29

Chapter 10:

Appendix A:

USING USB FLASH DRIVE

About USB Flash Drives ........................................................ 10.2

Installing a USB Flash Drive .................................................. 10.2

Scanning to USB Flash Drive ................................................. 10.3

Scanning With Default Settings ........................................ 10.3

Scanning With Your Own Settings .................................... 10.4

Managing the USB Flash Drive ............................................... 10.6

Changing the Default Settings ......................................... 10.6

Deleting an Image File .................................................... 10.7

Formatting the USB Flash Drive ....................................... 10.8

Viewing the USB Memory Status ...................................... 10.9

Printing From the USB Flash Drive ........................................ 10.10

Backing Up Data ................................................................. 10.11

USING YOUR MACHINE ON A NETWORK

Setting Up a Locally-Shared Machine ........................................ A.2

In Windows 98/Me ........................................................... A.2

In Windows NT 4.0/2000/XP .............................................. A.3

Setting Up a Network-Connected Machine ................................. A.4

Configuring Network Parameters on the Control Panel ........... A.4

Appendix B:

Installing Memory DIMM ......................................................... B.2

Installing an Optional Tray ...................................................... B.5

INSTALLING MACHINE OPTIONS

Removing a Memory DIMM ................................................ B.4

Setting Tray 2 in the Printer Properties ............................... B.7

Appendix C:

General Specifications ............................................................ C.2

Scanner and Copier Specifications ............................................ C.3

Printer Specifications .............................................................. C.4

Facsimile Specifications ......................................................... C.5

Paper Specifications ............................................................... C.6

SPECIFICATIONS

Overview ........................................................................ C.6

Supported Sizes of Paper .................................................. C.7

Guidelines for Using Paper ................................................ C.8

Paper Specifications ......................................................... C.9

Paper Output Capacity ...................................................... C.9

Paper Storage Environment ............................................... C.9

xvi

INTRODUCTION

Thank you for purchasing this multifunctional product. Your machine provides printing, copying, scanning, and faxing functions!

This chapter includes:

• Special Features

• Understanding Component Locations

Special Features

Your new machine is equipped with special features that improve the print quality. You can:

Print with excellent quality and speed

• You can print up to

• Your machine prints A4-sized paper at up to 20 ppm and letter-sized paper at up to 22 ppm (pages per minute).

Handle paper flexibly

•

Multipurpose Tray

transparencies, custom-sized materials, postcards, and heavy paper. A 50-sheet plain paper.

•The

Create professional documents

•Print

Standard 250-sheet input tray

250-sheet input tray

paper.

Watermarks

with words, such as “Confidential.” See page 4.18.

Posters

document are magnified and printed across the sheet of paper and taped together to form a poster. See page 4.14.

. The text and pictures of each page of your

1200 dpi [Best]

supports letterhead, envelopes, labels,

Multipurpose Tray

(Tray2) supports A4/letter-sized

. You can customize your documents

. See page 4.8.

supports

(Tray1) and

optional

1.2

NTRODUCTION

Save time and money

• You can print multiple pages on one single sheet of paper to save paper.

• You can use preprinted forms and letterhead on plain paper. See “Using Overlays” on page 4.21

• This machine automatically substantially reducing power consumption when not printing.

conserves electricity

• International ENERGY STAR The International ENERGY STAR

Program encourages energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform.

Expand the machine capacity

• This machine has 32 MB of memory which can be expanded to 160 MB.

• You can install an optional 250-sheet tray in your machine. This tray reduces how often you have to add paper to the machine.

• A Network interface enables network printing.

Print in various environments

Office Equipment Program

Office Equipment

• You can print in

• Your machine comes with both the interface. The Parallel interface is available depending on your country.

• You can also use a

Use a USB flash drive

If you have a USB flash drive, you can use it in various ways with your machine.

• You can scan documents and save them on the USB flash drive.

• You can directly print data stored on the USB flash drive.

• You can manage the USB flash drive.

• You can back up data and restore backup files to the machine’s memory.

Windows 98/Me/NT 4.0/2000/XP

USB

and

Parallel

Network interface

NTRODUCTION

1.3

Understanding Component Locations

These are the main components of your machine:

Front View

USB Flash Drive Port

Automatic

Document Feeder

Document Guides

Document Input Tray

Document Output Tray

Document Cover

Document Glass

Control Panel

Front Output Tray (Face Down)

Front Door

Paper Output Extension

Paper Tray (Tray 1)

Multipurpose Tray

NTRODUCTION

1.4

Toner

Cartridge

Paper Level Indicator

Optional Paper Tray (Tray 2)

Rear Door

Rear Output Slot

(Face Up)

Power Switch

AC Power Cord

Rear View

Control Board Cover

Network Port

Parallel Connector

USB Connector

Connector

Line Jack

EXT Jack

Tray 2 Cable Connector

NTRODUCTION

1.5

Control Panel Functions

a n n e

C O P Y

Lighten

Normal

Darken

Text/Photo

Shift

Copy

No. of Copies

Darkness

Special Copy

Original Type

Text

Photo

Reduce/Enlarge

Scanner

Scan-to

Enter

Clear/Stop

Upper LevelMenu

Start

Symbols

Resolution

On Hook Dial

Facsimile

Broadcasting

Redial/PausePhone Book

Direct Print

Facsimile

Allows you to store frequently-dialed fax numbers and dial them with the touch of a few buttons.

Shift

Allows you to shift the one-touch buttons to the numbers 21 through 40.

Allows you to access a list of your PC software programs that an image can be scanned to.

Scan-to

You must create the scan list using the Printer Settings Utility provided with this machine. Also allows you to scan and save documents in a USB flash drive, and manage it when it is inserted into the USB port of your machine.

Darkness

See Chapter 10, Installing a USB Flash Drive.

Adjusts the brightness of the documents for the current copy job.

Original Type

Selects the document type for the current copy job.

No. of Copies

Selects the number of copies.

Allows you to use special copy features, such

Special Copy

as Clone, Collation, Auto Fit, 2 Sides on 1 page, 2/4 Up (multiple pages on a sheet), and Poster copying.

Reduce/Enlarge

Makes a copy smaller or larger than the original.

1.6

NTRODUCTION

Displays the current status and prompts during an operation.

Turns on when the toner cartridge is empty.

Uses to scroll through the available options for the selected menu item.

Enter

Confirms the selection on the display.

Enters Menu mode and scrolls through the menus available.

A X

Upper Level

Sends you back to the upper menu level.

Stops an operation at any time.

Clear/Stop

In Standby mode, clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.

Start

Starts a job.

Dials a number or enters alphanumeric

Symbols

Facsimile

characters.

Allows you to enter fax number, and shows memory status and fax reception mode.

Resolution

Adjusts the resolution of the documents for the current fax job.

Broadcasting

Allows you to send a fax to multiple destinations.

Phone Book

Allows you to store frequently-dialed fax numbers as one or two-digit speed dial or group dial numbers for automatic dialing and edit the stored numbers. Also allows you to print a Phone Book list.

Redial/Pause

On Hook Dial

Direct Print

In Standby mode, redials the last number or in Edit mode, inserts a pause into a fax number.

Engages the telephone line.

Allows you to directly print files stored on a USB flash drive when it is inserted into the USB port in the front of your machine.

NTRODUCTION

1.7

EMO

1.8

NTRODUCTION

GETTING STARTED

This chapter gives you step-by-step instructions for setting up your machine.

This chapter includes:

• Setting Up Your Machine

Unpacking Installing the Toner Cartridge Loading Paper Making Connections Turning the Machine On

• Setting Up the Machine System

Changing the Display Language Setting the Machine ID Setting the Date and Time Setting the Paper Size and Type Setting Sounds Using the Save Modes

• Installing Software

About the Software Installing the Software in Windows Repairing Software Removing Software Using the Set IP Using the Printer Settings Utility

Setting Up Your Machine

Unpacking

Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items:

Starter Toner Cartridge

Quick Install Guide Control Panel Guide Safety Information

CD-ROM

*The appearance of the power cord and the telephone line cord may differ depending on your country’s

specifications.

**The CD-ROM contains the printer drivers, the Scanner drivers, the Set IP, the Printer Settings Utility,

the SmarThru software, the user’s guide, and the Adobe Acrobat Reader program.

***May already be affixed to the machine in some regions.

OTES

• Components may differ from country to country.

• You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or lower gauge.

• Power cord must be plugged into a grounded power socket.

AC Power Cord

Brand plaque

***

Telephone Line Cord*

(for North America and China only)

2.2

ETTING STARTED

Remove the packing tape from the front, back, and sides of the machine.

Tap e

Gently pull the scan lock label until it comes away from the machine. This will pull the scanner locking switch into the FORWARD (Unlocked) position automatically.

Scan Lock Label

OTE

: When you are moving the machine or do not intend to use it for a long period of time, move the scanner locking switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked.

ETTING STARTED

2.3

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening doors and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

Clearance Space

• Front: 482.6 mm (enough space so that the paper tray

can be removed)

• Back: 100 mm (enough space for ventilation)

• Right: 100 mm

• Left: 100 mm (enough space for ventilation)

2.4

ETTING STARTED

Installing the Toner Cartridge

Open the front door.

Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or 6 times to distribute the toner.

Thoroughly rolling the cartridge will assure maximum copies per cartridge.

OTES

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

• To prevent damage, do not expose the toner cartridge to light for

more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.

• Do not touch the green underside of the toner cartridge. Use the

handle on the cartridge to avoid touching this area.

ETTING STARTED

2.5

Hold the toner cartridge by the handle. Slowly insert the cartridge into the opening in the machine. Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely.

Groove

Tab

Close the front door. Make sure that the door is securely closed.

2.6

ETTING STARTED

OTE

: When printing text at 5% coverage, you can expect a toner cartridge life of approximately 5,000 or 3,500 pages. (3,500 pages for the toner cartridge that is shipped with the machine.)

Loading Paper

The paper tray can hold a maximum of 250 sheets of 20 lb plain paper.

To load a stack of Letter-sized paper:

Pull open the paper tray and remove it from the machine.

Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up.

Insert the paper stack into the paper tray

be printed on facing down

OTE

: If you want to load a different sized paper, you need to adjust the paper guides. For details, see page 2.9.

with the side to

ETTING STARTED

2.7

Pay attention to the paper limit mark on both inside walls of the tray. Paper overloading may cause paper jams.

Insert and slide the paper tray back into the machine.

2.8

ETTING STARTED

OTE

: After you load paper, you need to set up your machine for the paper type and size you loaded. See page 2.21 for copying and faxing, or page 4.6 for PC-printing. The settings made from the printer driver override the settings on the control panel.

Changing the Size of the Paper in the Paper Tray

To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray.

After pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length.

After inserting paper into the tray, squeeze the length guide and slide it until it lightly touches the end of the paper stack.

For paper smaller than Letter size, adjust the front paper length guide so that it lightly touches the paper stack.

ETTING STARTED

2.9

Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack.

OTES

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

2.10

ETTING STARTED

Making Connections

Plug one end of the telephone line cord into the on the machine and the other end into the wall jack.

To t h e w al l ja c k

If you want to use your machine to receive both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine.

LINE

jack

ETTING STARTED

2.11

OTE

: In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the EXT jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephones or answering machines.

2.12

ETTING STARTED

Connect a USB cable to the USB connector on your machine.

To the USB port on your computer

If you want to use a parallel printer cable, purchase only an IEEE-1284 compliant parallel cable and connect it to the parallel connector on your machine.

Push the metal clips down to fit inside the notches on the cable plug.

To the parallel port on your computer

OTES

• You only need to connect one of the cables mentioned above. Do

not use the parallel and the USB cables at the same time.

• If you are using a USB cable, you must be running Windows 98/

Me/2000/XP.

ETTING STARTED

2.13

If you want to use a network cable, plug one end of the Ethernet cable (UTP cable with RJ.45 connector) into the Ethernet network port on the machine and the other end of the cable into a network LAN connection.

To the network LAN connection

OTE

: You can configure the network parameters using the control panel; see page A.4.

2.14

ETTING STARTED

Turning the Machine On

Plug one end of the supplied three-pronged electrical cord into the AC socket on the machine and the other end into a properly grounded AC outlet.

Press the power switch to turn the machine on. “Warming Up Please Wait” appears on the display indicating that the machine is now on.

To the AC wall jack

To view your display text in another language, see page 2.16.

ARNING

hot when in use. Take care not to burn your fingers when you access this area.

: The fuser area inside of the machine becomes very

ETTING STARTED

2.15

Setting Up the Machine System

Changing the Display Language

To change the language that displays on the control panel, follow these steps:

Press

until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) until “Language” appears on the bottom line of the display.

Press

Enter

. The current setting appears on the bottom line

of the display.

Press the scroll button ( or ) until the language you want appears on the display.

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

2.16

ETTING STARTED

Setting the Machine ID

In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name (or company name), will be printed at the top of each page sent from your machine.

Press

until “Machine Setup” appears on the top line of the display. The first available menu item, “Machine ID,” displays on the bottom line.

Press

Enter

. The display asks you to enter the fax number.

If there is a number already set, the number appears.

Enter your fax number using the number keypad.

OTE

: If you make a mistake while entering numbers, press the

button to delete the last digit.

Press

Enter

when the number on the display is correct. The

display asks you to enter an ID.

Enter your name or the company name using the number keypad.

You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the button.

For details on how to use the number keypad to enter alphanumeric characters, see “Entering Characters Using the Number Keypad” on page 2.18.

If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the cursor by pressing the

If you want to insert a space in the name, you can also use the

button to move the cursor to skip the position.

Press

Enter

when the name on the display is correct.

To return to Standby mode, press

button and enter the next digit.

Clear/Stop

ETTING STARTED

2.17

Entering Characters Using the Number

Keypad

As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When you store one-, two-, or three-digit speed dial or group dial numbers, you may also enter the corresponding names.

To enter alphanumeric characters:

When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

For example, to enter the letter press

, labeled with “MNO.”

Each time you press shows a different letter,

You can enter special characters, such as space, plus sign, and etc.. For details, see “Keypad Letters and Numbers” on page 2.19.

To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the labeled with the letter you want. The cursor will move to the right and the next letter will appear on the display.

You can enter a space by pressing

When you finish entering letters, press

, the display

M, N, O

button and then press the button

, and finally

twice.

Enter

Symbols

2.18

ETTING STARTED

Keypad Letters and Numbers

Key Assigned numbers, letters, or characters

1 Space

A B C 2

D E F 3

G H I 4

J K L 5

M N O 6

P Q R S 7

T U V 8

W X Y Z 9

+ - , . ‘ / * # & 0

Changing Numbers or Names

If you make a mistake while entering a number or name, press the button to delete the last digit or character. Then enter the correct number or character.

Inserting a Pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up one-touch or speed dial numbers.

To insert a pause, press while entering the telephone number. A “ display at the corresponding location.

Redial/Pause

at the appropriate place

−

” appears on the

ETTING STARTED

2.19

Setting the Date and Time

The current date and time are shown on the display when your machine is on and ready to work. For this machine, all of your faxes will have the date and time printed on them.

OTE

: If power to the machine is cut off, you need to reset the

correct time and date once the power has been restored.

Press

until “Machine Setup” appears on the top line of the display.

Press the scroll button ( or ) to display “Date & Time” on the bottom line and press

Enter the correct time and date using the number keypad.

Month = 01 ~ 12 Day = 01 ~ 31 Year = requires four digits Hour = 01 ~ 12 (12-hour mode) 00 ~ 23 (24-hour mode) Minute = 00 ~ 59

Enter

OTE

: The date format may differ from country to country.

You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor

to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see page 2.21.

Press

Enter

when the time and date on the display is

correct.

When you enter a wrong number, the machine beeps and does not proceed to the next step. If this happens, just reenter the correct number.

2.20

ETTING STARTED

Changing the Clock Mode

You can set your machine to display the current time using either a 12-hour or 24-hour format.

Press

until “Machine Setup” appears on the top line of the display.

Press the scroll button ( or ) until you see “Clock Mode” on the bottom line and press

The clock mode currently set for the machine displays.

Press the scroll button ( or ) to select the other mode and then press

To return to Standby mode, press

Enter to save the selection

Enter

Clear/Stop

Setting the Paper Size and Type

After loading paper in the paper tray, the standard Tray1, Multipurpose tray, or optional Tray2, you need to set the paper size and type using the control panel buttons. These settings will apply to copy and fax modes. For PC-printing, you need to select the paper size and type in the application program you use on your PC.

Press

The display shows “Paper Setting” on the top line of the display.

Press the scroll button ( or ) to display “Paper Size” on the bottom line and press

The first item, “Tray Paper,” displays on the bottom line.

If the optional Tray 2 is installed, “Tray1 Size” displays on the bottom line.

Use the scroll button ( or ) to select the paper tray you want to use and press

Use the scroll button ( or ) to find the paper size you are using and press

Press

Upper Level

Enter

to save it.

to access the menu item.

ETTING STARTED

2.21

Press the button to scroll to “Paper Type” and press to access the menu item.

Use the scroll button ( or ) to find the paper type you are using and press

To return to Standby mode, press

Enter

to save it.

Clear/Stop

Enter

Setting Sounds

You can control the following sounds:

• Speaker: You can turn on or off the telephone line through the speaker, such as the dial tone or a fax tone until the remote machine answers.

• Ringer: You can adjust the ringer volume.

• Key Sound: With this option set to “On”, a key tone sounds each time a key is pressed.

• Alarm Sound: You can turn the alarm sound on or off. With this option set to “On” an alarm tone sounds when an error occurs or fax communication ends.

. With this option set to “Comm.” the speaker is on

sounds from the

• You can adjust the volume level using the On Hook Dial button.

Speaker, Ringer, Key Sound, and Alarm Sound

Press

until “Sound/Volume” appears on the top line

of the display.

Press the scroll button ( or ) to scroll through the options. Press option.

Press the scroll button ( or ) to display the desired status or volume for the option you have selected.

You will see the selection on the bottom line of the display.

For the ringer volume, you can select “Off,” “Low,” “Med,” and “High.” Setting “Off” means that the ringer does not sound. The machine works normally even if the ringer is turned off.

Enter

when you see the desired sound

2.22

ETTING STARTED

Press

Enter

to save the selection. The next sound option

appears.

If necessary, repeat steps 2 through 4.

To return to Standby mode, press

Clear/Stop

Speaker Volume

Press

On Hook Dial

Press the scroll button ( or ) until you hear the volume you want. The display shows the current volume level.

Press

On Hook Dial

Standby mode.

OTE

: You can adjust the speaker volume only when the

telephone line is connected.

. A dial tone sounds from the speaker.

to save the change and return to

ETTING STARTED

2.23

Using the Save Modes

Power Save Mode

Power Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.

Press

until “Machine Setup” appears on top line of

the display.

Press the scroll button ( or ) until “Power Save” appears on the bottom line. Press

Press the scroll button ( or ) to display “On” on the bottom line and press

Selecting “Off” means that the power save mode is deactivated.

Press the scroll button ( or ) until the time setting you want appears.

Enter

The available options are 5, 10, 15, 30, and 45 (minutes).

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

Scan Lamp Save Mode

Scan Lamp Save mode allows you to save the scan lamp. The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp. The lamp automatically wakes up after some warm-up time when you start scanning.

You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode.

Press

until “Machine Setup” appears on top line of

the display.

Press the scroll button ( or ) until “Scan PWR Save” appears on the bottom line. Press

Enter

2.24

ETTING STARTED

Press the scroll button ( or ) until the time setting you want appears on the bottom line.

The available time options are 0.5, 1, 4, 8, and 12 (hours).

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

ETTING STARTED

2.25

Installing Software

About the Software

You must install the printer software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM provides you with the following software:

Programs for Windows

To use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install selectively or all the following components:

•

Printer Driver

printer’s features.

•

Scanner Driver

(WIA) driver are available for scanning documents on your machine.

- Use this driver to take full advantage of your

- TWAIN and Windows Image Acquisition

2.26

ETTING STARTED

•

Printer Settings Utility

installed when you install the MFP driver. The Printer Settings Utility window provides the following tabs: Scan Settings, Phonebook, Printer, and Firmware Update. For information about using the program, see page 2.48.

•

Network Scan Driver

program for scanning images. For information about using the program, see page 6.12.

•

Set IP

display the network information. In addition, this application can configure the network information of the machine. In order to use this program, you have to install TCP/IP protocol in your PC.

•

Multi Direct Print Type S IPP port

Type S IPP port is system component that enables you to print on IPP(Internet Printing Protocol) 1.1 compatible printers from Windows applications.

•

SmarThru

for your multifunctional machine. Allows you to edit a scanned image in many ways using a powerful image editor and to send the image by e-mail. You can also open another image editor program installed in your Windows, like Adobe PhotoShop, from SmarThru.

For details, please refer to the onscreen help supplied on the SmarThru program.

- The Set IP can detect printers in the same network and

- It is the accompanying Windows-based software

- This program is automatically

- Your machine use the Network Scan

- The Multi Direct Print

Printer Driver Features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• number of copies

•Toner Save

• Print quality option

• Multiple pages per sheet (N-up)

• Fit to page printing

• Scale printing

• Different source for first page

•Watermark

•Overlay

• TrueType fonts option

ETTING STARTED

2.27

Installing the Software in Windows

System Requirements

Before you begin, ensure that your system meets the minimum requirements.

Item Requirements Recommended

Operating system

CPU

RAM

Free disk space

Internet Explorer

OTES

• For Windows NT 4.0/2000/XP, the system administrator should install the software.

• Printer driver does not support Windows 95.

Windows 98/Me/NT 4.0/2000/XP

Windows 98/ Me/NT 4.0/2000

Windows XP

Windows 98/ Me/NT 4.0/2000

Windows XP 128 MB or higher 256 MB

Windows 98/ Me/NT 4.0/2000

Windows XP 1 GB or higher 5 GB

5.0 or higher 5.5

Pentium II 400 MHz or higher

Pentium III 933 MHz or higher

64 MB or higher 128 MB

300 MB or higher 1 GB

Pentium III 933 MHz

Pentium IV 1 GHz

2.28

ETTING STARTED

Installing Software for Local Printing

A local printer is a printer directly attached to your computer using the printer cable, such as a USB or parallel cable. If your printer is attached to a network, skip this step and see “Installing Software for Network Printing” on page 2.34.

You can install the printer software using the typical or custom method.

OTES

• Cancel the “New Hardware Found” window when your computer boots up.

• Make sure tha t your m achine is turne d on and co nnecte d to your computer’s parallel port or USB port

software

• Printer driver does not support Windows 95.

. Windows NT 4.0 do not support the USB connection.

Typical Installation for local printing

This is recommended for most users. All components (Printer Driver, Scanner Driver and Printer Settings Utility) necessary for printer operations will be installed.

before installing

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

which represents your drive and click

X:\setup.exe

, replacing “X” with the letter

Start

and

Click

• If necessary, select a language from the drop-down list.

ETTING STARTED

2.29

•

Install SmarThru

: Installs the SmarThru program. If

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

: Allows you to view the User’s Guide and Administrator Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Select

Typical installation for a local printer

. Click

OTES

: If your printer is not already connected to the computer,

the following window will appear.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and and a test page will not be printed at the end of the installation.

on the following screen. Then the installation will start

After the installation is finished, a window asking you to

print a test page appears. If you choose to print a test

page, select the checkbox and click

2.30

ETTING STARTED

Otherwise, just click

and skip to step 7.

If the test page prints out correctly, click If not, click

Click

Finish

OTE

: After setup is complete, if your printer driver doesn’t work

properly, reinstall the printer driver.

page 2.43.

to reprint it.

See “Repairing Software” on

Yes

Custom Installation for local printing

You can choose individual components to install.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

which represents your drive and click

X:\setup.exe

, replacing “X” with the letter

Start

and

ETTING STARTED

2.31

Click

• If necessary, select a language from the drop-down list.

•

Install SmarThru

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

and Administrator Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Select

Custom installation

: Installs the SmarThru program. If

: Allows you to view the User’s Guide

. Click

Select your local printer and click

2.32

ETTING STARTED

OTES

: If your printer is not already connected to the computer,

the following window will appear.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and and a test page will not be printed at the end of the installation.

on the following screen. Then the installation will start

Select the components to be installed and click

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

If the test page prints out correctly, click

If not, click

to reprint it.

and skip to step 9.

Yes

ETTING STARTED

2.33

Click

Finish

Installing Software for Network Printing

When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.

You can install the printer software using the typical or custom method.

Typical Installation for Network Printing

This is recommended for most users. All components (Printer Driver, Scanner Driver, Network Scan, Set IP, Multi Direct Print Type S IPP port) necessary for printer operations will be installed.

In Windows 98/Me and NT 4.0, Multi Direct Print Type S will be installed as a network printer port, too.

Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see “Basic TCP/IP Settings” on page 1-3 of the Administrator Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

2.34

ETTING STARTED

If the installation window does not appear, click then

Run

. Type

which represents your drive and click

Click

• If necessary, select a language from the drop-down list.

•

Install SmarThru

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

and Administrator Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

X:\setup.exe

, replacing “X” with the letter

: Installs the SmarThru program. If

: Allows you to view the User’s Guide

Start

and

Select

Typical installation for a network printer

. Click

ETTING STARTED

2.35

The list of printers available on the network appears. Select the printer you want to install from the list and then click

• If you do not see your printer on the list, click refresh the list, or select

Add TCP/IP Port

to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC]

and enter the shared name manually or find a shared printer by clicking the button.

OTES

: If you want to set a specific IP address on a specific network printer, click the Address window appears. Do as follows:

Set IP Address

button. The Set IP

Update

Browse

2.36

ETTING STARTED

a. Select a printer to be set with a specific IP address from the list. b. Configure an IP address, subnet mask, and gateway for the

printer manually and click address for the network printer.

c. When your computer asks you to confirm your selection, click

Yes

Configure

to set the specific IP

After the installation is finished, a window appears asking you to print a test page. If you so desire, select the corresponding checkbox(es) and click

Finish

Otherwise, just click

OTE

: After setup is complete, if your printer driver doesn’t work

properly, reinstall the printer driver.

page 2.43.

Finish

See “Repairing Software” on

Custom Installation for Network Printing

You can choose individual components to install and set a specific IP address.

Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see the Administrator Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

ETTING STARTED

2.37

If the installation window does not appear, click then

Run

. Type

which represents your drive and click

Click

• If necessary, select a language from the drop-down list.

•

Install SmarThru

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

and Administrator Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

X:\setup.exe

, replacing “X” with the letter

: Installs the SmarThru program. If

: Allows you to view the User’s Guide

Start

and

Select

Custom installation

. Click

2.38

ETTING STARTED

The list of printers available on the network appears. Select the printer you want to install from the list and then click

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC]

manually or find a shared printer by clicking the button.

OTES

: If you want to set a specific IP address on a specific network printer, click the Address window appears. Do as follows:

Set IP Address

Add TCP/IP Port

and enter the shared name

button. The Set IP

to add your

Update

Browse

a. Select a printer to be set with a specific IP address from the list. b. Configure an IP address, subnet mask, and gateway for the

printer manually and click address for the network printer.

c. When your computer asks you to confirm your selection, click

Yes

Configure

to set the specific IP

ETTING STARTED

2.39

Select the components to be installed and click

After selecting the components, the following window appears. You can also change the printer name, set the printer to be shared on the network, set the printer as the default printer, and change the port name of each printer. Click

2.40

ETTING STARTED

To install this software on a server, select the

this printer on a server

After the installation is finished, a window appears asking you to print a test page. If you so desire, select the corresponding checkbox(es) and click

checkbox.

Finish

Setting up

Otherwise, just click

OTE

: After setup is complete, if your printer driver doesn’t work

properly, reinstall the printer driver.

page 2.43.

Finish

See “Repairing Software” on

Installing the SmarThru 4

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

which represents your drive and click

Click

Install SmarThru

Click

X:\setup.exe

, replacing “X” with the letter

Start

and

Follow the on-screen instructions and click

Click

ETTING STARTED

2.41

Select the installation type and click

The software installation supports two types of setup:

•

Typical

common options and is recommended for most users.

•

Custom

If you select the Custom installation, you may choose the components you want to install. Click

: The program will be installed with the most

: You may choose the options you want to install.

2.42

ETTING STARTED

•

Basic SmarThru components

SmarThru 4 applications and core service.

•

Scan component

save it in an application or folder, email it, or publish it on a web site.

•

Image component

as a graphic file.

•

Copy component

copies.

•

Print component

Follow the on-screen instructions to complete the installation.

When the installation is finished, click

: to scan the original document and

: to edit an images you have saved

: to produce professional quality

: to print images you have saved.

: to use the basic

Finish

Repairing Software

Repair is required if your installation fails or the software does not work properly. This Repair procedure does not physically repair SmarThru software.

Printer driver, Scanner driver, Printer Settings Utility and Set IP programs could be repaired.

Start Windows.

From the

Type 103

Select

OTES

the following window will appear.

Start

menu select

→

Maintenance

Repair

: If your printer is not already connected to the computer,

and click

Programs

All Programs

→

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and

on the following screen. Then the installation will start

and a test page will not be printed at the end of the installation.

Select the components you want to reinstall and click

If you select asking you to print a test page appears. Do as follows:

a. To print a test page, select the check box and click

b. If the test page prints out correctly, click

If it doesn’t, click

When the reinstallation is done, click

Printer Driver Type 103 PCL 6

to reprint it.

Yes

Finish

ETTING STARTED

, the window

2.43

Removing Software

Uninstall is required if you are upgrading the software or if your installation fails. You can uninstall the item you want using the Windows uninstallShield.

Uninstalling the MFP Driver

Start Windows.

From the

Type 103

Select Then you will see a component list so that you can remove any of them individually.

Start

→

Maintenance

Remove

menu select

and then click

Programs

All Programs →

If you want to uninstall the printer driver, check

Driver Type 103 PCL 6

If you want to uninstall the Scanner driver, select

Driver (TWAIN/WIA)

If you want to uninstall the Printer Settings Utility, check

Printer Settings Utility

If you want to uninstall the Set IP, check

Select the components you want to remove and then click

When your computer asks you to confirm your selection,

Yes

click

The selected driver and all of its components are removed from your computer.

After the software is removed, click

Set IP

Finish

Printer

Scanner

2.44

ETTING STARTED

Uninstalling the SmarThru

OTE

: Before beginning uninstallation, ensure that all applications are closed on your computer. A system reboot is required after the software is uninstalled.

From the

Select

When your computer asks you to confirm, click

Click

You may be prompted to restart your computer. In this case you must shut the computer down and then restart it before the changes will be saved.

Start

menu, select

SmarThru 4

Finish

Programs

, and then select

Uninstall SmarThru

Uninstalling the Network Scan Driver

Start Windows.

From the

ScanClair Type 103

When your computer asks you to confirm, click

Click

Start

Finish

menu select

Programs

→

Uninstall ScanClair Type 103

All Programs →

ETTING STARTED

2.45

Using the Set IP

The Set IP can detect printers in the same network and display the network information. In addition, this application can configure the network information of the printer that has own network interface card.

Installing Set IP

Place the CD-ROM in the CD-ROM drive. Installation will start automatically.

If the CD-ROM driver does not automatically run:

Select Open box (Where " drive) and click

Click

Select

network printer

Select your printer and then click

OTES

the following window will appear.

Run

from the

Custom installation

: If your printer is not already connected to the computer,

Start

" is the drive letter for the CD-ROM

. Click

menu, type

Typical installation for a

X:\setup.exe

in the

2.46

ETTING STARTED

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and and a test page will not be printed at the end of the installation.

on the following screen. Then the installation will start

Check

Set IP

and then click

When the installation is completed, click

Finish

To Use Set IP

From the click

Click to find printer on the local network, or click and type the printer’s MAC address.

OTE

: To configure the MAC address, see the NETWORK PRINTER CARD TEST PAGE. To Print the NETWORK PRINTER CARD TEST PAGE, refer to “Printing a Network Configuration Page” on page A.5.

Type IP address, Subnet Mask and Default Gateway, and then click

If it is successfully is completed, the printer prints NETWORK PRINTER CARD TEST PAGE.

Start

Set IP

[Config]

menu, select

Type 103

in Programs, and

ETTING STARTED

2.47

Using the Printer Settings Utility

Using Printer Settings Utility, you can create and edit Phone Book entries from your computer and set up print and scan system data options. You can also configure the destination launches when you use the and update the firmware of the machine.

When you install the software, the Printer Settings Utility program is automatically installed.

For information about installing the software, see page 2.29.

To open the Printer Settings Utility:

Start your Windows.

Click the

From

Settings Utility

The Printer Settings Utility window opens.

Start

Programs

button on your desktop computer.

Scan-to

, select .

button on the control panel,

Type 103

and then

Printer

2.48

ETTING STARTED

The Printer Settings Utility window provides the following tabs:

Scan Settings, Phonebook, Printer

Update

To exit, click the

For further details, click the each tab.

Exit

button at the bottom of each tab.

Help

button at the bottom of

, and

Firmware

The Scan Settings Tab

Select the program

you want from the

Available Scan

Destinations and click

to add it to the

Front Panel

Destination List. To

delete the selected

program, click .

Click to restore the

default settings.

Click the

Scan Settings

tab to configure the scan destination

list that appears on the control panel display when you press

Scan-to

on the control panel. Using the destination list, you can

select a software program that an image can be scanned to.

You can also configure the scan settings, such as the output type and resolution.

Downloads the settings made in the Printer Settings Utility to your machine.

Allows you to edit

a selected Phone

Book entry in a

separate Edit

window.

The Phonebook Tab

Click the

Deletes a selected Phone Book entry.

Phonebook

tab to create and edit Phone Book entries.

Deletes all Phone Book entries.

Reads the Phone Book entries from the machine to the Printer Settings Utility.

Downloads the Phone Book entries from the Printer Settings Utility to the machine.

Phone Book entries

Allows you to set up group dial numbers. See page 2.50.

ETTING STARTED

2.49

Enter a name for

the group.

When you click

Group dial

, the following window opens.

Shows the numbers

included in the group.

To remove a number,

select it and click

Remove

Allows you to select

the default

orientation of print

image on the page.

Click to save the group dial number after adding or removing numbers for the group.

The Printer Tab

Click the

Printer

tab to configure print system settings.

Shows the Phone Book entries you can include in the group. After selecting a number, click move it to the Included numbers list.

Allows you to set the margin of print materials.

Add

2.50

ETTING STARTED

Allows you to set the PCL emulation configuration.

Downloads the settings made in the Printer Settings Utility to your machine.

The Firmware Update Tab

Click the machine. This feature should be used by an authorized technician. Please consult with the purchase point.

Firmware Update

tab to update the firmware of your

ETTING STARTED

2.51

EMO

2.52

ETTING STARTED

PAPER HANDLING

This chapter introduces you to the basics of selecting

print materials and loading them into your machine.

This chapter includes:

• Selecting Print Materials

• Loading Paper

• Selecting an Output Location

Selecting Print Materials

You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies, and etc.. Always use print materials that meet the guidelines for use with this machine. See “Paper Specifications” on page C.6. To get the best possible print quality, use only high-quality copier-grade paper.

When you choose print materials, consider the following:

• Desired outcome: The paper you choose should be

appropriate for your project.

• Size: You can use any size paper that fits easily within the

paper adjusters of the paper tray.

• Weight: Your machine supports paper weights as follows:

- 16 ~ 24 lb (60 ~ 90 g/m tray (Tray 1) and optional paper tray (Tray 2)

- 16 ~ 43 lb (60 ~ 163 g/m tray

• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.

) bond for the standard paper

) bond for the Multipurpose

3.2

APER HANDLING

OTE

: Using print materials that does not conform to the specifications listed on page C.9 may cause problems that may require service. This service is not covered by the warranty or service agreements.

Paper Type, Input Sources, and Capacities

Input Source/Capacity

Paper Type

Tray 1

Plain paper

Envelopes

Labels

Transparencies

Card stock

* Maximum capacity may differ depending on media weight, thickness, and

environmental conditions.

**If you experience excessive jamming, load one sheet at a time through the

Multipurpose tray.

250 250 50

- - 5

Optional

Tray 2

Multipurpose

tray

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with

the specifications listed under “Paper Specifications” on page C.6.

• Attempting to print on damp, curled, wrinkled, or torn

paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print

quality.

• Avoid paper with embossed lettering, perforations, or a

texture that is too smooth or too rough. Paper jams may occur.

• Store paper in its ream wrapper until you are ready to use.

Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

• Store unused materials at temperatures between 15

and 30 between 10 % and 70 %.

C (59 oF to 86 oF). The relative humidity should be

• During storage, you should use a moisture-proof wrap,

such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the

Multipurpose tray to avoid paper jams.

• Only use materials specifically recommended for use in

laser printers.

• To prevent special materials, such as transparencies and

label sheets from sticking together, remove them as they print out.

•For envelopes:

- Use only well-constructed envelopes with sharp and well creased folds.

- Do not use envelopes with clasps and snaps.

- Do not use envelopes with windows, coated lining, selfadhesive seals, or other synthetic materials.

- Do not use damaged or poorly made envelopes.

• For transparencies:

- Place them on a flat surface after removing them from the machine.

- Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them, resulting in spotty printing.

APER HANDLING

3.3

- To avoid smudging caused by fingerprints, handle them carefully.

- To avoid fading, do not expose printed transparencies to prolonged sunlight.

•For labels:

- Verify that their adhesive material can tolerate a fusing temperature of 200

- Make sure that there is no exposed adhesive material between them. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

- Do not load a sheet of them through the machine more than once. The adhesive backing is designed for one pass through the machine.

- Do not use labels that are separating from the backing sheet or are wrinkled, bubbled or otherwise damaged.

• Do not use Carbonless paper and Tracing paper. Use of these types of paper could result in chemical smells and could damage your machine.

C (392 o F) for 0.1 second.

Loading Paper

In the Standard Tray

Load the print material you use for the majority of your print jobs in the standard tray.

The standard tray can hold a maximum of 250 sheets of 20 lb plain paper.

You can purchase an optional paper tray (Tray 2) and attach it below the standard tray to load an additional 250 sheets of paper. See page B.5 for more information about installing the optional Tray 2.

3.4

APER HANDLING

The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is completely lowered.

Paper full

Paper empty

To load paper, pull open the paper tray and load paper with the side to be printed on face down.

You can load letterhead paper with the design side face down. The top edge of the sheet with the logo should be placed at the front of the tray.

For details about loading paper in the paper tray, see “Loading Paper” on page 2.7.

OTES

• If you experience problems with paper feed, place one sheet at a time in the Multipurpose tray.

• You can load up to 150 sheets of previously printed paper. The printed side should be facing up with an uncurled edge at the front. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.

APER HANDLING

3.5

In the Multipurpose Tray

The Multipurpose tray can hold several sizes and types of print material, such as transparencies, postcards, note cards, and envelopes. It is useful for single page printing on letterhead or colored paper. You can load approximately 50 sheets of plain paper, 5 envelopes, 5 transparencies, 5 sheets of card stock, or 5 labels at a time.

To load print material in the Multipurpose tray:

Lower the Multipurpose tray and unfold the paper support extension, as shown.

If you are using paper, flex or fan the edge of the paper stack to separate the pages before loading.

For transparencies, hold them by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems.

3.6

APER HANDLING

Load the print material

facing up

For envelopes, load them with the flap side down and with the stamp area on the top left side.

OTES

• If envelopes jam while printing, try reducing the number of envelopes in the Multipurpose tray.

• If you want to print on previously printed paper from the Multipurpose tray, the printed side should be facing down with an uncurled edge toward the machine. If you experience problems with the paper feeding, turn the paper around.

with the side to be printed on

Squeeze the width guide and adjust it to the width of the print material without bending it.

After loading paper, you need to set the paper type and size for the Multipurpose tray. See page 2.21 for copying and faxing or page 4.6 for PC-printing.

OTE

: The settings made from the printer driver override the

settings on the control panel.

APER HANDLING

3.7

If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot.

OTE

: Make sure to open the rear output slot when you print on

transparencies. If not, they may tear while exiting the machine.

After printing, fold away the paper support extension and close the Multipurpose tray.

Using the Manual Feed Mode

You can manually load a sheet of print material in the Multipurpose tray if you select option from the print a document. For details about changing print settings, see page 4.6. Manually loading paper can be helpful when you want to check the print quality after each page is printed.

This loading procedure is almost the same as the procedure for loading in the Multipurpose tray, except you load paper sheetby-sheet in the tray, send print data to print the first page, and press

Enter

Paper

on the control panel to print each following page.

tab when you change print settings to

Manual Feed

in the

Source

Lower the Multipurpose tray and unfold the paper support extension.

Load a sheet of print material

on facing up

with the side to be printed

3.8

APER HANDLING

Squeeze the width guide and adjust it to the width of the print material without bending it.

If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot.

OTE

: Make sure to open the rear output slot when you print on

transparencies. If not, they may tear while exiting the machine.

After printing, fold away the paper support extension and close the Multipurpose tray.

Tips on Using the Multipurpose Tray

• Load only one size of print material at a time in the Multipurpose tray.

• To prevent paper jams, do not add paper when there is still paper in the Multipurpose tray. This also applies to other types of print materials.

• Print materials should be loaded face up with the top edge going into the Multipurpose tray first and be placed in the center of the tray.

• Always load only the print materials specified in the Specifications on page C.6 to avoid paper jams and print quality problems.

• Flatten any curl on postcards, envelopes, and labels before loading them into the Multipurpose tray.

• When you print on 76 mm x 127 mm (3 x 5 in.) sized media on the Multipurpose tray, open the rear door to use the rear output slot.

• Make sure to open the rear door when you print on transparencies. If not, they may tear while exiting the machine.

APER HANDLING

3.9

Selecting an Output Location

The machine has two output locations: the rear output slot (face up) and the front output tray (face down).

Front output

tray

Rear output slot

To use the front output tray, make sure that the rear door is closed. To use the rear output slot, open the rear door.

OTES

• If paper coming out of the front output tray has problems, such as excessive curl, try printing to the rear output slot.

• To avoid paper jams, do not open or close the rear door while the machine is printing.

3.10

APER HANDLING

Printing to the Front Output Tray

(Face down)

The front output tray collects printed paper face down, in the order in which the sheets were printed. The tray should be used for most print jobs.

Printing to the Rear Output Slot

Using the rear output slot, paper comes out of the machine face up.

Printing from the Multipurpose tray to the rear output slot provides a might improve the output quality with the following:

• envelopes

•labels

• small custom-sized paper

•postcards

straight paper path

. Using the rear output slot

(Face up)

• transparencies

To use the rear output slot:

Open the rear door by pulling it upward.

ARNING

hot when in use. Take care not to burn your fingers when you access this area.

: The fuser area inside of the machine becomes very

APER HANDLING

3.11

If you do not want to stack the printed pages on the rear output slot, close the rear door. The pages stack on the front output tray.

3.12

APER HANDLING

PRINTING TASKS

This chapter explains how to print your documents in Windows and how to use the print settings.

This chapter includes:

• Printing a Document in Windows

• Printer Settings

• Printing Multiple Pages on One Sheet of Paper

•Printing Posters

• Fitting Your Document to a Selected Paper Size

• Printing a Reduced or Enlarged Document

•Using Watermarks

• Using Overlays

Printing a Document in Windows

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.

Open the document you want to print.

Select It may look slightly different depending on your application.

You can select the basic print settings within the Print window. These settings include the number of copies and the print range.

from the

File

menu. The Print window opens.

Make sure that your machine is selected.

4.2

RINTING TASKS

Windows XP

To take advantage of the printer features provided by your machine, click application’s Print window. Go to step 4.

If you see a Print window, click it instead. Then click next screen.

Click OK to close the printer properties window.

To start the print job, click OK or

Properties

Setup, Printer

Preferences

, or

Options

in the

button in your

Properties

in the Print window.

on the

Canceling a Print Job

There are two ways to cancel a print job:

To stop a print job from the control panel:

Press the

Your machine finishes printing the page that is moving through the machine and deletes the rest of the print job. Pressing the button cancels only the current job. If more than one print job is in the machine’s memory, you need to press the button once for each job.

To stop a print job from the Printers folder:

If the print job is waiting in a print queue or print spooler, such as the Printer group in Windows, delete the job as follows:

Click the Windows

For Windows 98/NT4.0/2000/Me, select

Printers

For Windows XP, select

Double-click the

From the

Clear/Stop

Document

button.

ter

Upper Level

Start

menu.

Settings

Printers and Faxes

Printer Driver Type 103 PCL 6

menu:

Clear/Stop

Start

and then

icon.

For Windows 98/Me, select

For Windows NT4.0/2000/XP, select

OTE

: You can access this window simply by double-clicking the

machine icon at the bottom right corner of the Windows desktop.

Cancel Printing

Cancel

RINTING TASKS

4.3

Printer Settings

You can use the printer properties window, which allows you to access all of the printer options you need when using your machine. When the printer properties are displayed, you can review and change whatever settings are needed for your print job.

The printer’s properties window may differ, depending on your operating system. This User’s Guide shows the Printing Preferences window for Windows XP.

Your printer’s Printing Preferences window consists of 5 tabs:

Layout, Paper, Graphics, Extras

, and

About

If you access printer properties through the

Printers

folder, you can view additional Windows-based tabs (refer to your Windows User’s Guide) and the

OTES

• Most Windows applications will override the settings you specify

in the printer driver. Change all of the print settings available in the software application first, and change any remaining settings using the printer driver.

• Printer driver does not support Windows 95.

• The settings you change remain in effect only while you are

using the current program. To make your changes permanent, make them in the

1. Click the Windows

2. For Windows 98/Me/NT 4.0/2000, select

Printers

For Windows XP, select

3. Select the

4. Click the right mouse button on the printer icon and:

• In Windows 98/Me, select

• In Windows 2000/XP, select

• In Windows NT 4.0, select

5. Change the settings on each tab, and click

Printer Driver Type 103 PCL 6

Printer

Printers

Start

tab (see page 4.11).

folder. Follow this procedure:

menu.

Settings

Printers and Faxes

Properties

Printing Preferences

Document Default

machine icon.

and then

4.4

RINTING TASKS

Layout tab

The

Layout

appears on the printed page. The

Multiple Pages per Side

information on accessing printer properties.

tab provides options to adjust how the document

Layout Options

and

Poster

. See page 4.2 for more

includes

The preview image shows the sample page with the settings you specified.

Property Description

Orientation

allows you to select the direction in which information is printed on a page.

•

Portrait

prints across the width of

the page, letter style.

•

Landscape

prints across the length

of the page, spreadsheet style.

Orientation

If you want to turn the page upside down, select

Rotate 180 Degrees

Layout

Options

portrait

Layout Options

allows you to select

Landscape

advanced printing options. For details, see page 4.13~4.14.

RINTING TASKS

4.5

Paper Tab

Use the following options for paper handling. See page 4.2 for more information about accessing printer properties.

Click the

Paper

tab to access many paper properties.

Property Description

Copies

copies to be printed. You can enter up to 999.

allows you to choose the number of

4.6

RINTING TASKS

Size

allows you to choose the size of the paper loaded in the tray. If the required size is not listed in the Size box, click

Custom

. When the Custom Page

Size window appears, set the size and click

. The setting appears on the list so that

you can select it.

Enter the custom name you want to use.

Enter the paper size.

Property Description

Source

Type

Make sure that appropriate paper tray.

Use the to special material. You need to load one sheet at a time into the Multipurpose tray. See page 3.8.

If you install an optional Tray 2 and set the Tray 2 in printer properties (see page B.7), you can select

If the paper source is set to machine automatically picks up print material in the following order: the Multipurpose tray, Tray 1, and optional Tray 2.

Make sure that

Default

material, select the corresponding paper type. For more information about print materials, see Chapter 3, Paper Handling.

If you use cotton paper, set the paper type to

Thick

To use recycled paper, which weighs from 75g/m

paper, select

Manual Feed

. If you load a different type of print

for the best printing.

to 90g/m2 (20lb to 24lb), or colored

Source

Tray2

Type

Color Paper

is set to the

source when printing

is set to

Auto Select

Printer

, the

First Page

Scaling

This property allows you to print the first page using a different paper type from the rest of the document. You can select the paper source for the first page.

For example, load thick stock for the first page into the Multipurpose tray, and plain paper into Tray1. Then, select

Source

the

Scaling

manually scale your print job on a page. You can choose from

Reduce/Enlarge

page 4.16~4.17.

option and

First Page

allows you to automatically or

Multi-Purpose Tray

option.

None, Fit to Page

. For details, see

Tray1

in the

, and

RINTING TASKS

4.7

Graphics Tab

Use the following options to adjust the print quality for your specific printing needs. See page 4.2 for more information about accessing printer properties.

Click the

Graphics

tab to display the properties shown below.

Property Description

You can select the printing resolution by

Resolution

choosing from

[Normal]

the setting, the sharper the printed

1200 dpi [Best], 600 dpi

, or

300 dpi [Draft]

characters and graphics. Higher settings may increase the time it takes to print a document.

. The higher

4.8

RINTING TASKS

Image Mode

Some printed characters or images appear to have jagged or uneven edges. Set this

Image Mode

option to improve the print quality of your text and image, and make the characters and images appear smoother.

•

Printer Setting

: When you select this option, this feature is determined by the setting you’ve made on the control panel of the machine, affecting print quality accordingly.

•

Normal

: This setting prints images in the

normal mode.

•

Text Enhance

: This setting refines the print quality of characters by smoothing out jagged edges that can occur on the angles and curves of each character.

•

Image Enhance

: This setting refines

the print quality of photo images.

Property Description

Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in the print quality.

•

Toner Save

Mode

Printer Setting

option, the Toner Save feature is determined by the setting you’ve made on the control panel of the machine affecting print quality accordingly.

•

: Select this option to allow the

machine to use less toner on each page.

•

Off

: When you do not need to save toner

to print a document, select this option.

: When you select this

TrueType Options

You can use advanced settings by clicking the

TrueType Options

This option determines how the driver tells the machine to image the text in your document. Select the appropriate setting according to the status of your document.

•

Download as Outline

option is selected, the driver will download any TrueType fonts that are used in your document that are not already stored (resident) in your machine. If, after printing a document, you find that the fonts did not print correctly, choose

Image Download as Bit Image

often useful when printing Adobe.

•

Download as Bit Image

option is selected, the driver downloads the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various other types of fonts, print faster in this setting.

and resubmit your print job. The

button.

: When this

Download as Bit

setting is

: When this

RINTING TASKS

4.9

Property Description

•

Print as Graphics

: When this option is selected, the driver downloads any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.

TrueType Options

(continued)

Print All Text Black

When the

Print All Text Black

option is checked, all text in your document prints in solid black, regardless of the color it appears on the screen. When this option is not checked, colored text prints in shades of gray.

Extras Tab

See page 4.2 for more information about accessing printer properties. Click the

Extras

tab to access the following features:

Option Description

You can create a background image of text

Watermark

to print on each page of your document. See “Using Watermarks” on page 4.18.

4.10

RINTING TASKS

Option Description

Overlays are often used to take the place of

Overlay

preprinted forms and letterhead paper. See “Using Overlays” on page 4.21.

Output

Options

Print Order

the pages to print. Select the print order from the drop-down list.

•

Normal

from the first page to the last page.

•

Reverse All Pages

all pages from the last page to the first page.

•

Print Odd Pages

only the odd numbered pages of the document.

•

Print Even Pages

only the even numbered pages of the document.

Use Printer Fonts

selected, the machine uses the fonts that are stored in its memory (resident fonts) to print your document, rather than downloading the fonts used in your document. Because downloading fonts takes time, selecting this option can speed up your printing time.

: You can set the sequence for

: Your machine prints all pages

: Your machine prints

: When this option is

About Tab

Use the version number of the driver. If you have an Internet browser, you can connect to the Internet by clicking on the web site icon. See page 4.2 for more information about accessing printer properties.

About

tab to display the copyright notice and the

Printer Tab

If you access printer properties through the can view the following properties:

•

Optional Tray

printer properties window, you can tell the machine to recognize and use it for PC-printing by selecting the

Optional Tray

•

High Altitude Correction

used at an altitude above 1,500 m, checking this option will optimize the print quality for those circumstances.

Printer

tab. Click the

: If you install an optional Tray 2, in the

drop down list.

: If your machine is going to be

Printer

Printers

tab to access the

RINTING TASKS

folder, you

Tray 2

4.11

Ricoh FX200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

INTRODUCTION

Special Features

Understanding Component Locations

Front View

Rear View

Control Panel Functions

GETTING STARTED

Unpacking

Selecting a Location

Installing the Toner Cartridge

Loading Paper

Making Connections

Turning the Machine On

Changing the Display Language

Setting the Machine ID

Setting the Date and Time

Changing the Clock Mode

Setting the Paper Size and Type

Setting Sounds

Speaker, Ringer, Key Sound, and Alarm Sound

Speaker Volume

Using the Save Modes

Power Save Mode

Scan Lamp Save Mode

About the Software

Printer Driver Features

Installing the Software in Windows

System Requirements

Installing Software for Local Printing

Installing Software for Network Printing

Installing the SmarThru 4

Repairing Software

Removing Software

Uninstalling the MFP Driver

Uninstalling the SmarThru

Uninstalling the Network Scan Driver

Using the Set IP

Installing Set IP

To Use Set IP

Using the Printer Settings Utility

PAPER HANDLING

Selecting Print Materials

Paper Type, Input Sources, and Capacities

Guidelines for Paper and Special Materials

Loading Paper

In the Standard Tray

In the Multipurpose Tray

Using the Manual Feed Mode

Selecting an Output Location

PRINTING TASKS

Printing a Document in Windows

Canceling a Print Job

Printer Settings

Layout tab

Paper Tab

Graphics Tab

Extras Tab

About Tab

Printer Tab