Ricoh C9020L, LD520CL, MP C2030 Operating Instructions Manual

Download

Page 1

Simple Search

Getting Started

Adding Paper

Adding Toner

Entering Text

Operating Instructions

About This Machine

Remarks

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.

Page 2

Page 3

Documentation for This Machine

About This Machine (This manual)

Troubleshooting

Copy Reference

Using the various copier functions

Changing the default settings of the copier and related information

Facsimile Reference

Sending and receiving faxes

Using the fax function through a computer

Changing the default settings of the fax function, and related information

Printer and Scanner Reference

Installing the driver for the printer function

Changing the default settings of the printer function, and related information

Using the TWAIN scanner

Network and System Settings Guide

Connecting to a network

Registering addresses for fax function

Changing the default settings of the system, and related information

Security Reference

Quick Reference Copy Guide

Quick Reference Printer and Scanner Guide

Quick Reference Fax Guide

.........................................................................................................

.......................................................................................................................................

..............................................................................................................................................

............................................................................................................

............................................................

........................................................................................................................................

.....................................................................................................................

..............................................................................................

...........................................

......................................................................................................................

...............................................................................................

.....................................

.........................................................................................................................

............................................................................................................

...........................................................................................................................

......................................................................................................

...................................................

..........................................................................................................................................

...............................................................................................................

.......................................................................................

...................................................................................................................

Page 4

Documentation for This Machine.......................................................................................................................1

Manuals for This Machine.................................................................................................................................6

Manuals List.........................................................................................................................................................8

What You Can Do with This Machine...............................................................................................................9

Using This Machine as a Copier

Using This Machine as a Printer/Scanner.................................................................................................10

Paperless Fax Transmission.........................................................................................................................10

Administrating the Machine (Security Functions)......................................................................................11

Monitoring the Machine Via Computer.....................................................................................................11

Preventing an Unauthorized Copy.............................................................................................................12

Notice................................................................................................................................................................13

Important......................................................................................................................................................13

How to Read This Manual...............................................................................................................................14

Symbols........................................................................................................................................................14

Name of Major Item....................................................................................................................................14

Notes............................................................................................................................................................14

Safety Information............................................................................................................................................16

Safety During Operation.............................................................................................................................16

Safety Precautions to be Followed.............................................................................................................16

Safety Labels of This Machine.........................................................................................................................21

Positions of WARNING and CAUTION labels.........................................................................................21

...................................................................................................................9

Power Switch Symbols.................................................................................................................................22

ENERGY STAR Program..................................................................................................................................23

Energy Saving Functions..................................................................................................................................24

Laws and Regulations......................................................................................................................................25

Legal Prohibition..........................................................................................................................................25

Laser Safety..................................................................................................................................................25

FCC Rules and IC Rules...............................................................................................................................25

Notes to users in the United States of America..........................................................................................26

1. Simple Search

Searching by what you want to do.................................................................................................................29

I want to save my paper document!...........................................................................................................29

I want to register destinations!....................................................................................................................29

Page 5

Searching by Keyword....................................................................................................................................31

Paper.............................................................................................................................................................31

Register/Change/Delete............................................................................................................................31

Check............................................................................................................................................................31

Install.............................................................................................................................................................32

Envelope.......................................................................................................................................................32

2. Getting Started

Guide to Components......................................................................................................................................33

Options.............................................................................................................................................................36

External options............................................................................................................................................36

Internal options.............................................................................................................................................36

Control Panel....................................................................................................................................................38

Display Panel....................................................................................................................................................42

Reading the Display and Using Keys.........................................................................................................42

Changing the Display Language................................................................................................................43

When the Authentication Screen is Displayed...............................................................................................44

User Code Authentication (Using the Control Panel)................................................................................44

User Code Authentication (Using a Printer Driver)....................................................................................45

Login (Using the Control Panel)..................................................................................................................45

Logout (Using the Control Panel)................................................................................................................45

Login (Using a Printer Driver)......................................................................................................................46

Login (Using Web Image Monitor)............................................................................................................46

Logout (Using Web Image Monitor)..........................................................................................................46

Changing Modes.............................................................................................................................................48

System Reset.................................................................................................................................................48

Turning On/Off the Power..............................................................................................................................50

Turning On the Main Power........................................................................................................................50

Turning On the Power..................................................................................................................................51

Turning Off the Power..................................................................................................................................51

Turning Off the Main Power........................................................................................................................52

Saving Energy..............................................................................................................................................53

3. Adding Paper

Loading Paper..................................................................................................................................................55

Page 6

Loading Paper into the Paper Trays...........................................................................................................55

Loading Paper into the Optional Paper Trays...........................................................................................56

Orientation-Fixed Paper or Two-Sided Paper...........................................................................................57

Changing the Paper Size.................................................................................................................................59

Changing the Paper Size in the Paper Trays.............................................................................................59

Changing the Paper Size in the Optional Paper Trays.............................................................................61

Changing to a Size That Is Not Automatically Detected..........................................................................64

Changing Paper Thickness Settings................................................................................................................66

Recommended Paper Sizes and Types..........................................................................................................68

Envelopes..........................................................................................................................................................75

Thick Paper.......................................................................................................................................................77

Unusable Paper................................................................................................................................................79

Paper Storage..................................................................................................................................................80

4. Adding Toner

Adding Toner....................................................................................................................................................81

Inserting Toner..............................................................................................................................................82

Sending Fax Documents When Toner Has Run Out.................................................................................83

Used Toner...................................................................................................................................................83

Replacing the Stamp Cartridge.......................................................................................................................84

5. Entering Text

Entering Text.....................................................................................................................................................87

Available Characters...................................................................................................................................87

Keys...............................................................................................................................................................87

How to Enter Text.........................................................................................................................................88

6. Operating Instructions

Installing Operating Instructions......................................................................................................................97

PDF Manuals................................................................................................................................................98

How to Use the Operating Instructions...........................................................................................................99

Opening from the Icon................................................................................................................................99

Opening from the [Start] Menu..................................................................................................................99

Opening from the CD-ROM.......................................................................................................................99

7. Remarks

Dos and Don'ts...............................................................................................................................................101

Page 7

Saving Color Copies.................................................................................................................................102

Where to Put Your Machine.........................................................................................................................103

Machine Environment...............................................................................................................................103

Power Connection.....................................................................................................................................105

Maintaining Your Machine...........................................................................................................................107

Cleaning the Exposure Glass...................................................................................................................107

Cleaning the Auto Document Feeder.......................................................................................................107

Cleaning the Dustproof Glass..................................................................................................................108

Counter...........................................................................................................................................................110

Displaying the Total Counter....................................................................................................................110

Inquiry.............................................................................................................................................................111

8. Appendix

Software and Utilities Included on the CD-ROM........................................................................................113

Viewing the Contents of the CD-ROM.....................................................................................................113

Printer Drivers for This Machine................................................................................................................113

TWAIN Driver............................................................................................................................................114

LAN-Fax Driver..........................................................................................................................................115

DeskTopBinder Lite....................................................................................................................................116

SmartDeviceMonitor for Admin...............................................................................................................116

DeskTopBinder-SmartDeviceMonitor for Client......................................................................................118

Specifications for the Main Unit...................................................................................................................119

Specifications for Auto Document Feeder...................................................................................................123

Specifications for Internal Tray 2 (1bin tray) (Optional)............................................................................124

Specifications for Right Tray (Optional).......................................................................................................125

Specifications for 1 Paper Tray Unit (Optional)..........................................................................................126

Specifications for 2 Paper Tray Unit (Optional)..........................................................................................127

Specifications for Other Option...................................................................................................................128

Trademarks.....................................................................................................................................................129

INDEX...........................................................................................................................................................131

Page 8

Manuals for This Machine

Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine.

• Media differ according to manual.

• The printed and electronic versions of a manual have the same contents. Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

•

• A Web browser must be installed in order to view the html manuals.

About This Machine

Before using the machine, be sure to read the section of this manual entitled Safety Information. This manual introduces the machine's various functions. It also explains the control panel, preparation

procedures for using the machine, how to enter text, how to install the CD-ROMs provided, and how to replace paper, toner, and other consumables.

Troubleshooting

Provides a guide for resolving common usage-related problems.

Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

Facsimile Reference

Explains Facsimile functions and operations.

Printer and Scanner Reference

Explains functions and operations for the machine's printer and scanner unit.

Network and System Settings Guide

Explains how to connect the machine to a network, configure and operate the machine in a network environment, and use the software provided. Also explains how to change User Tools settings and how to register information in the Address Book.

Security Reference

This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings:

• Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator using Web Image Monitor.

For details, see “Setting Up the Machine”, Security Reference

Page 9

Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication.

Other manuals

• Quick Reference Copy Guide

• Quick Reference Printer and Scanner Guide

• Quick Reference Fax Guide

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

• Auto Document Link Guide

• Manuals provided are specific to machine types.

• The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite and DeskTopBinder Professional

ScanRouter EX Professional *1 and ScanRouter EX Enterprise

Optional

DeskTopBinder

the ScanRouter delivery software

Page 10

Manuals List

Manual Name

About This Machine Yes Yes Yes

Troubleshooting Yes Yes Yes

Copy Reference No Yes Yes

Facsimile Reference No Yes Yes

Printer and Scanner Reference No Yes Yes

Network and System Settings Guide No Yes Yes

Security Reference No Yes Yes

Printed Manuals

Provided

HTML Manuals

Provided

PDF Manuals

Provided

Page 11

What You Can Do with This Machine

BLE002S

This section introduces the features of this machine.

• For details about options, see “Options”.

• p.36 "Options"

Using This Machine as a Copier

You can make copies of originals.

• You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish.

• You can adjust the color tones and image quality of your copies.

• You can reduce or enlarge the copy image. With Auto Reduce/Enlarge, the machine automatically detects the original size, and then selects an appropriate reproduction ratio based on the paper size you select. If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper.

• Copier functions such as Duplex and Combine allow you to save on paper by copying multiple pages onto single sheets.

• You can copy onto various types of paper such as envelopes, and OHP transparencies.

• See Copy Reference .

Page 12

Using This Machine as a Printer/Scanner

BLE003S

BLE006S

You can print documents created in applications. You can also use a TWAIN scanner over the network.

• This machine supports network and local connections.

• With the

optional PictBridge card installed, you can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to print the photographs stored on the camera using the camera's own interface.

• Client computers can use this machine as a network TWAIN scanner.

• See Printer and Scanner Reference .

Paperless Fax Transmission

You can send a file by fax without printing it. You can send a fax from your computer over the network (Ethernet) to this machine, which then forwards

the fax via its telephone connection (LAN-Fax).

• You can also check the sent image data.

Page 13

• For details about the machine's settings, see “Network Settings Required to Use the Printer/LAN-Fax”,

BLE009S

BLE010S

Network and System Settings Guide .

• For details about how to use the function, see “Fax via Computer”, Facsimile Reference .

Administrating the Machine (Security Functions)

You can prevent information leakage by managing the machine.

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• See Security Reference .

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected computer.

Page 14

• Web Image Monitor lets you configure and operate the machine using a Web browser on a computer.

BLE001S

You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the machine.

• Using Web Image Monitor, you can register information in the address book, specify the machine's settings, and check the machine's status with ease.

• Using Web Image Monitor, you can check and specify the initial settings (system settings, printer features, network settings, and security settings/certificate management), control print jobs, and display the print job journal.

• You can also use SmartDeviceMonitor for Admin to register information in the address book.

Preventing an Unauthorized Copy

You can print embedded pattern on paper to prevent them from being copied.

• Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security Unit (optional), protected pages are grayed out in the

preventing confidential information from being copied. Protected fax messages are grayed out

copy, before being transmitted or stored. If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security Unit, the machine beeps to notify users that unauthorized copying is being attempted.

If the document is copied on a machine without the Copy Data Security Unit, the hidden text becomes conspicuous in the copy, showing that the copy is unauthorized.

• Using the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, or scanned by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying.

• See the printer driver Help, Facsimile Reference , Printer and Scanner Reference , and Security Reference .

Page 15

Notice

Important

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

For good copy quality, the supplier recommends that you use genuine toner from the supplier. The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Page 16

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel. [ ] Indicates the names of keys on the machine's control panel.

Indicates instructions in book form.

Indicates instructions in sheet form.

Indicates instructions stored in a file on a provided CD-ROM.

Name of Major Item

Major item of this machine is referred to as follows in this manual:

• Auto document feeder ADF

Notes

Contents of this manual are subject to change without prior notice. Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Page 17

Colors on color keys or the color circle may differ slightly from the colors of actual copies. Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer.

Page 18

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

Safety Precautions to be Followed

This section explains safety precautions that should always be followed when using this machine.

Environments where the machine can be used

This section explains safety precautions about environments where the machine can be used.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.

•

Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.

Page 19

Handling power cords and power plugs

This section explains safety precautions about handling power cords and power plugs.

• Connect this machine only to a power source that matches the specifications shown in “Specifications for the Main Unit” in this manual and do not use an extension cord.

• Use of this machine with extension cords and power sources other than those that match the specifications shown constitutes an electric shock and fire hazard.

• Power cords that are damaged, broken, modified, trapped under heavy objects, pulled hard, or bent severely are electric shock and fire hazards.

• Disconnect the frayed or otherwise damaged.

• If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service representative to change a new one. Operating the machine with a damaged power cord may cause an electric shock or fire.

• It is dangerous to handle the plug with wet hands. Doing this may result in receiving an electric shock.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing so may result in damage to the cord, leading to fire or electric shock.

• For safety reason, unplug the power cord from the wall outlet if the machine will not be used for an extended period of time such as holidays.

power plug (by pulling the plug, not the cable) if the power cable or plug becomes

Handling the main machine

This section explains safety precautions about handling the main machine.

Page 20

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

You spill something into the machine.

•

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• If

you have to move the machine when the optional paper tray unit is attached, do not push on the

unit's top section. Doing so can cause the optional paper tray unit to detach, possibly resulting

main in injury.

• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine might move or come down to cause an injury.

• Contact your service representative if you need to lift the machine (such as when relocating it to another floor). Do not attempt to lift the machine without the assistance of your service representative. The machine will be damaged if it topples or is dropped, resulting in malfunction and risk Do not touch these areas.

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Do not look into the lamp. It can damage your eyes.

•

of injury to users. The machine's various handling areas are for service engineer use only.

For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

Page 21

Handling the machine's interior

This section explains safety precautions about handling the machine's interior.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

When loading paper, take care not to trap or injure your fingers.

•

• During operation, rollers for transporting the paper and originals revolve. A safety device has been installed so that the machine can be operated safely. But take care not to touch the machine during operation. An injury might occur.

• Fire and breakdown can result from heavy accumulation of dust inside this machine. Consult your service representative for details about and charges for cleaning the machine's interior.

Handling the machine's supplies

This section explains safety precautions about handling the machine's supplies.

• Do

not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open

flame. Dispose of used toner containers in accordance with local regulations.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

• Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns or a fire.

Page 22

• Keep the waste oil bottle away from flames. There is a risk of fire or burns.

• To avoid fire or machine failure, do not use aluminum foil, carbon paper, or similar conductive paper.

• Do not open toner containers forcefully. Toner can spill, dirtying your clothes or hands, and possibly resulting in accidental ingestion.

• Keep toner (used or unused) and toner containers out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and

• may make removing the stain impossible.

Page 23

Safety Labels of This Machine

BLE008S

BLA061S

BLA046S

This section explains the machine's safety information labels.

Positions of WARNING and CAUTION labels

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

High temperature. Be careful of hot parts when clearing paper jams.

Page 24

BLC003S

BLA029S

BLA030S

The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur.

Power Switch Symbols

The meanings of the symbols for the switches on this machine are as follows:

• :POWER ON.

• :POWER OFF.

• :STANDBY.

Page 25

ENERGY STAR Program

ENERGY STAR® Program Requirements for Imaging Equipment

This company is a participant in the ENERGY STAR® Program. This machine is compliant with the regulations specified by the

ENERGY STAR® Program.

The ENERGY STAR® Program promoting energy efficient computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi-function

devices. Energy Star standards and logos are internationally uniform.

• For details about the “default delay time”, see “Energy Saving Functions”.

• p.24 "Energy Saving Functions"

Requirements for Imaging Equipment encourage energy conservation by

Page 26

Energy Saving Functions

To reduce its power consumption, this machine has the following functions:

Sleep Mode

• If this

• The default delay time the machine waits before entering Sleep Mode is 20 minutes. This default

• The machine can print jobs from computers and receive faxes while in Sleep Mode.

Reduced Electrical Consumption by Sleep Mode

Time of Switch into Sleep Mode 20 minutes

Time of Switch out from Sleep Mode 30 seconds or less

• For details about how to change the default interval, see “Timer Settings”, Network and System Settings Guide .

machine remains idle for a specified period, it automatically enters Sleep Mode to reduce

its electrical consumption.

time can be changed.

6.2 W

Page 27

Laws and Regulations

Legal Prohibition

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

This machine is equipped with a function that prevents making counterfeit bank bills. Due to this function the original images similar to bank bills may not be copied properly.

Laser Safety

CDRH Regulations This equipment complies with requirements of 21 CFR Subchapter J for class 1 laser products. This

equipment contains four AlGalnP laser diodes, 9-milliwatt, 648-663 nanometer wavelength for each emitter. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution: Use of controls or adjustments or performance of procedures other than those specified in this manual might

result in hazardous radiation exposure.

FCC Rules and IC Rules

Warning: This device complies with part 15 of the FCC Rules and RSS-Gen of IC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. This device must accept any interference received, including interference that may cause undesired operation.

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Page 28

Notes to users in the United States of America

FCC Rules

Declaration of Conformity

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired

operation. Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000

Product Name: Multi Function Peripheral Model Number:

• C9020L/MP C2030/LD520CL/Aficio MP C2030

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Page 29

Notes to users in the state of California

Perchlorate Material - special handling may apply, See www.dtsc.ca.gov/hazardouswaste/perchlorate

Page 30

Page 31

1. Simple Search

BLA048S

You can search for a procedure either by keyword or by what you want to do.

Searching by what you want to do

You can search for a procedure by what you want to do.

I want to save my paper document!

You can find explanations of the functions and procedures that you can use to save your paper document easily.

Printing multi-page documents on both sides of sheets (Duplex Copy)

See “Duplex Copying”, Copy Reference .

Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))

See “Combined Copying”, Copy Reference . See “Combine Two Originals”, Facsimile Reference .

Sending files from the computer without printing them (LAN-Fax)

See “Sending Fax Documents from Computers”, Facsimile Reference .

I want to register destinations!

You can find explanations of the functions and procedures that you can use to register destinations easily.

Page 32

BLA049S

1. Simple Search

Using the control panel to register destinations in the address book

See “Registering Entered Destinations to the Address Book”, Facsimile Reference .

Downloading destinations registered in the machine to the LAN-Fax driver destination list

See “Using the Machine's Address Book as the LAN-Fax Destination List”, Facsimile Reference

Page 33

Searching by Keyword

You can search for a procedure by keyword.

Paper

I want to load paper.

p.55 "Loading Paper"

I want to change the paper size.

p.59 "Changing the Paper Size"

I want to know what the paper specifications are.

p.68 "Recommended Paper Sizes and Types"

The paper has jammed.

See “Removing Jammed Paper”, Troubleshooting .

I want to change the initial paper settings.

Searching by Keyword

See “Tray Paper Settings”, Network and System Settings Guide .

Register/Change/Delete

I want to register a fax number.

See “Registering a Fax Destination”, Network and System Settings Guide . See “Programming Destinations in the Address Book”, Facsimile Reference .

I want to register multiple addresses as a group.

See “Registering Names to a Group”, Network and System Settings Guide .

I want to copy the contents of the machine's address book to the LAN-Fax address book.

See “Using the Machine's Address Book as the LAN-Fax Destination List”, Facsimile Reference

Check

I want to display the fax transmission status.

See “Confirming on Display”, Facsimile Reference .

I want to print a report of the fax transmission status.

See “Confirming by Report”, Facsimile Reference .

Page 34

1. Simple Search

I want to check which destinations the machine failed to send faxes to.

See “Communication Failure Report”, Facsimile Reference .

I want to check which files have been sent by memory transmission.

See “Communication Result Report (Memory Transmission)”, Facsimile Reference .

I want to check which faxes have been received.

See “Checking the Reception Result (Reception File Status)”, Facsimile Reference .

To avoid sending faxes to wrong destinations, I want to check fax transmission details before sending.

See “Preventing Transmission to the Wrong Destination”, Facsimile Reference .

Install

I want to install the printer driver so I can use the SmartDeviceMonitor for Client port.

See “Using the Smart Device Monitor for Client Port”, Printer and Scanner Reference .

I want to install the printer driver so I can use the Standard TCP/IP port.

See “Using the Standard TCP/IP Port”, Printer and Scanner Reference .

I want to install the printer driver so I can use a Windows Network Printer.

See “Using as a Windows Network Printer”, Printer and Scanner Reference .

I want to install the printer driver so I can use the machine by USB.

See “Installing the Printer Driver Using USB”, Printer and Scanner Reference .

Envelope

I want to copy onto envelopes.

See “Copying onto Envelopes”, Copy Reference .

I want to print onto envelopes.

See “Setting Envelopes Using the Control Panel”, Printer and Scanner Reference .

Page 35

2. Getting Started

4 5

7 8

BLE033S

This chapter describes how to start using this machine.

Guide to Components

This section introduces the names and functions of the components.

• Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.

1. Auto Document Feeder (ADF)

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one. This document feeder can be used for two-sided originals.

2. Main power switch

If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on.

See “Turning On/Off the Power”.

Exposure glass

Place originals here face down.

4. Control panel

See “Control Panel”.

5. Internal tray 1

Copied/printed paper and fax messages are delivered here.

Page 36

BLE019S

2. Getting Started

6. Front cover

Open to access the inside of the machine.

7. Paper tray 1, 2

Load paper here.

Lower paper trays (optional)

Load paper here.

9. Operation switch

Press to turn the power on (the operation switch indicator lights up). To turn the power off, press again (the operation switch indicator goes off).

See “Turning On/Off the Power”.

1. Ventilation holes

Prevent overheating.

2. Right tray (optional)

Bypass tray

Use to copy or print onto OHP transparencies, adhesive labels, translucent paper, envelopes, and custom size paper.

4. Extender

Pull this extender out when loading sheets larger than A4

5. Lower right cover

Open this cover when a paper jam occurs.

in the bypass tray.

Page 37

BLE012S

1. Ventilation holes

Prevent overheating.

• p.36 "Options"

• p.38 "Control Panel"

•

p.50 "Turning On/Off the Power"

Guide to Components

Page 38

BLE015S

2. Getting Started

Options

This section introduces the names and functions of main optional parts.

External options

This section provides explanations about external options.

1. Right tray

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

2. Caster Table

To use the lower paper tray, attach the caster table.

Lower paper tray

Holds up to 500 sheets of paper.

4. Lower paper trays

Consists of two paper trays. Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets.

5. Internal tray 2 (1 bin tray)

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

Internal options

This section describes the options that can be installed in the machine.

• PictBridge card Allows you to directly print images taken with a PictBridge-compatible digital camera.

Page 39

• Printer Enhance Option

Allows you to print by PCL printer driver.

• Copy Data Security Unit If a document containing embedded text for unauthorized copy guard is copied, protected pages

are grayed out in the copy.

Options

Page 40

123456 7 8910 11 121314 15161718

192021222324252627282930313233343536

BLE021S

2. Getting Started

Control Panel

This section introduces the names and functions of the components on the control panel. This illustration shows the control panel of the machine with options fully installed.

1. Receive File indicator (facsimile mode)

Remains lit when fax memory receives a file. Flashes for Memory Lock files. See “Types of Reception”, Facsimile Reference .

2. Communicating indicator (facsimile mode)

Lit during data transmission or reception.

[On Hook Dial] key (facsimile mode)

Press this to hear dial and data tones on the fax line while dialing, as if the handset were off the hook. For details, see “On Hook Dial”, Facsimile Reference

4. [Facsimile] key

Press to activate the facsimile function. See Facsimile Reference .

5. [Pause/Redial] key (facsimile mode)

Pause

• Press to insert a pause in a fax dialing sequence. You cannot insert a pause at the beginning of a sequence.

The pause is indicated by “-”.

• Redial Press this to select a recently-dialed destination. For details, see “Specifying a Destination”, Facsimile

Reference

6. [Online] key (printer mode)

Press to switch between on-line and off-line modes.

Function keys

Press to display the operation screen of one of the following functions: printer, scanner, or copy. The indicator of the selected function goes on.

Page 41

8. Indicators

Display errors and machine status.

: Add Toner indicator. : Load Paper indicator.

9. [B&W/Full Color] key (copier mode)

Press

to switch between “Black & White” and “Full Color” according to the document type or your requirements.

See “Selecting a Color Mode”, Copy Reference

10. Display panel

Displays operational statuses and messages. See “Display”.

11.

Selection keys

Correspond to items on the display. Press to select the corresponding item.

12. [Escape] key

Press to cancel an operation or return to the previous display.

13. Scroll keys

Press to select an item.

]: scrolls upward

[ [ ]: scrolls downward [ ]: scrolls right [ ]: scrolls left

14. [OK] key

Press to set a selected item or an entered numeric value.

15.

[User Tools/Counter] key

• User Tools Press to change default or operation parameters according to requirement. See “Accessing User Tools”, Network and System Settings Guide

• Counter Press to check or print the counter value. See “Counter”.

16.

[Clear Modes] key

Press to clear the current settings.

17. [Clear/Stop] key

• Clear Clears an entered numeric value.

• Stop Stops a job in progress, such as copying, scanning, faxing, or printing.

Control Panel

Page 42

2. Getting Started

18. Main power indicator

The main power indicator goes on when you turn on the main power switch.

19. Operation switch

Press to turn the power on (the operation switch indicator goes on). To turn the power off, press again (the operation switch indicator goes off).

See “Turning On the Power”.

20.

[Start] key

Press to start copying, printing, scanning.

21. [

22. Number keys

23.

24. Alert indicator

25. [Duplex/Combine/Series] key (copier mode)

26.

27. [Sort] key (copier mode)

28. [Original] key (copier and facsimile mode)

29. Quick Dial keys

] key (Enter key)

Press to set a selected item or an entered numeric value.

Press to enter numeric values.

[Lighter] key, [Darker] key (copier and facsimile mode)

Press to adjust the scanning density under the copier and fax functions.

See Network and System Settings Guide

•

Duplex Perform duplex printing when copying a multiple-sheet original. For details, see “Copying”, Copy

Reference

• Combine Combine and print the pages of a multiple-sheet original onto a single sheet. For details, see “Copying”, Copy Reference .

• Series Print each page of a double-page spread as a single-page copy.

Data In indicator (printer mode)

Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Facsimile Reference

and Printer and Scanner Reference .

Press to automatically sort printed copies. See “Copying”, Copy Reference .

Press

to select the most suitable scanning method for the original. See “Copying”, Copy Reference

Settings”, Facsimile Reference .

Press to enter letters and symbols. See “Entering Text”. Press to select the registered destination at a single touch.

or “Clearing Misfeeds”, Troubleshooting .

and “Scan

Page 43

See Facsimile Reference .

30. Quick Dial Flip Plate

Tilt the plate downward to change from the [Quick Dial 01] key to the [Quick Dial 16] key. Tilt the plate upward to change from the [Quick Dial 17] key to the [Quick Dial 32] key.

31.

[Check Destination] key (facsimile mode)

Press to check the specified destination.

32. [Job Information] key (facsimile mode)

Press to obtain status information on transmitted data.

33. [Search Destination] key (facsimile mode)

Press to search for a destination registered in the destination list.

34. [Memory Trans.] key (facsimile mode)

Press to carry out memory transmission. See “Transmission Modes”, Facsimile Reference

35. [Resolution] key (facsimile mode)

Press to specify the resolution of the fax. See “Scan Settings”, Facsimile Reference .

36. User Function keys (facsimile mode)

You can program frequently used functions in these keys under Set User Function Key. See “Fax Features”, Facsimile Reference . By default, the following functions are registered: [F1] key: Start manual reception [F2] key: Switch reception mode [F3] key: Transmission stamp

Control Panel

• p.42 "Display Panel"

• p.48 "Changing Modes" p.50 "Turning On/Off the Power"

•

• p.110 "Counter"

• p.111 "Inquiry"

Page 44

BLE026S

2. Getting Started

Display Panel

The display panel shows machine status, error messages, and function menus. When you select or specify an item on the display panel, it is highlighted like

• Don't apply strong impact or force to the screen. Or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

• The display panels shown in this manual's illustrations are taken from a machine on which all options are installed.

Reading the Display and Using Keys

1. [Escape] key

Press to cancel an operation or return to the previous display.

2. [OK] key

Press to set a selected item or an entered numeric value.

Scroll keys

Press to move the cursor to each direction one by one. When [

Selection keys

Correspond to items at the bottom line on the display. Example: initial copy display

], [ ], [ ],or [ ] appears in this manual, press the scroll key of the same direction.

When the instruction “press [100%]” appears in this manual, press the left selection key.

•

Page 45

• When the instruction “press [R/E]” appears in this manual, press the center selection key.

BLE022S

• When the instruction “press [Auto R/E]” appears in this manual, press the right selection key.

Changing the Display Language

You can change the language used on the display. English is set as default.

1. Press the [User Tools/Counter] key.

Display Panel

2. Select [Language] using [ ] or [ ], and then press the [OK] key.

3. Select the language using [ ] or [ ], and then press the [OK] key.

4. Press the [User Tools/Counter] key.

Page 46

2. Getting Started

When the Authentication Screen is Displayed

This section explains the authentication screen.

• Ask the user administrator for the login user name, login password, and user code. For details about user authentication, contact your administrator.

User code to enter on User Code Authentication is the numerical value registered in the address book

• as “login user name”.

If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own login user name and login password. If User Code Authentication is active, you cannot use the machine until you enter the user code.

If you can use the machine, you can say that you are logged in. When you go out of the operable state, you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent unauthorized usage.

• If authentication fails, the "Authentication failed." message appears. Check that the login user name and login password are correct.

User Code Authentication (Using the Control Panel)

This section explains the procedure for logging in to the machine using the control panel while User Code Authentication is active.

If User Code Authentication is active, a screen prompting you to enter a user code appears.

1. Enter a user code (up to eight digits), and then press the [OK] key.

• To log off, do one of the following:

• Press the operation switch.

Page 47

When the Authentication Screen is Displayed

User Code Authentication (Using a Printer Driver)

This section explains the procedure for logging in to the machine using a printer driver while User Code Authentication is active.

If User Code Authentication is active, specify the user code in the printer properties of the printer driver. For details, see the printer driver Help.

• When logged in through User Code Authentication, you do not have to log out.

Login (Using the Control Panel)

This section explains the procedure for logging in to the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.

1. Enter the login user name and then press the [OK] key.

2. Enter the login password and then press the [OK] key.

When the user is authenticated, the screen for the function you are using appears.

• If authentication fails, the "Authentication failed." message appears. Check that the login user name and login password are correct.

Logout (Using the Control Panel)

This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.

prevent use of the machine by unauthorized persons, always log out when you have finished using

• To the machine.

Page 48

2. Getting Started

1. Press the [User Tools/Counter] key.

2. Press [Logout].

3. Press [Yes].

Login (Using a Printer Driver)

This section explains the procedure for logging in to the machine using a printer driver.

Basic

Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication

If is active, make encryption settings in the printer properties of the printer driver, and then specify a login user name and password. For details, see the printer driver Help.

• When logged in using a printer driver, you do not have to log out.

Login (Using Web Image Monitor)

This section explains the procedure for logging in to the machine via Web Image Monitor.

1. Click [Login].

2. Enter a login user name and password, and then click [Login].

• For user code authentication, enter a user code in [User Name], and then click [OK].

Logout (Using Web Image Monitor)

This section explains the procedure for logging out the machine via Web Image Monitor.

1. Click [Logout] to log out.

Page 49

• Delete the cache memory of a Web browser after logging out.

When the Authentication Screen is Displayed

Page 50

BLE025S

2. Getting Started

Changing Modes

This section explains how to change modes.

• You cannot switch modes in any of the following situations:

• When scanning a fax message for transmission

•

During immediate transmission

• When accessing User Tools / Counter / Inquiry

• During interrupt copying

• During On-hook dialing for fax transmission

• While scanning an original

• The copy display is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See “System Settings”, Network and System Settings Guide

System Reset

This section explains System Reset. After finishing

values specified under Function Priority. This function is called “System Reset”. For the procedure for

a job, the machine waits a specified length of time and then restores its settings to the default

Page 51

Changing Modes

specifying default settings under Function Priority, see “System Settings”, Network and System Settings Guide .

To change the length of time that the machine waits before restoring its settings to their default values, use the System Auto Reset Timer setting. See “System Settings”, Network and System Settings Guide .

Page 52

BLC016S

2. Getting Started

Turning On/Off the Power

This section discusses how to turn on/off the power.

Power supply

This machine has two power switches: operation switch and main power switch.

• Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make use

of each function.

•

Main power switch (left side of the machine) Turning off this switch makes the main power indicator on the right side of the control panel go

off. When this is done, machine power is completely off. When the fax unit (optional) is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.

• This machine automatically enters Energy Saver mode or turns itself off if you do not use it for a while. specify the time that the machine waits before it enters Energy Saver mode and/or turns itself off,

To configure the Energy Saver Timer and/or Auto Off Timer setting, respectively. See “System Settings”, Network and System Settings Guide

Turning On the Main Power

This section explains how to turn on the main power.

• Do not turn off the main power switch immediately after turning it on. Doing so may result in damage

to the memory, leading to malfunctions.

1. Make sure the power cord is firmly plugged into the wall outlet.

2. Open the main power switch cover, and turn on the main power switch.

The main power indicator goes on.

Page 53

BLE024S

Turning On/Off the Power

• After you switch the main power on, a screen may appear to indicate that the machine is initializing.

Do not switch the power off during this process. Initialization takes about three minutes.

Turning On the Power

This section explains how to turn on the power.

1. Press the operation switch.

The operation switch indicator goes on.

• If the power does not come on when the operation switch is pressed, check the main power switch is

on. If it is off, turn it on.

Turning Off the Power

This section explains how to turn off the power.

1. Make sure the power indicator is off.

2. Press the operation switch.

The operation switch indicator goes off.

Page 54

BLE024S

2. Getting Started

• Even if you press the operation switch, the operation switch indicator does not go out, but blinks in

the following cases:

• During communication with external equipment.

Turning Off the Main Power

This section explains how to turn off the main power.

• Do not turn off the main power switch when the operation switch indicator is lit or blinking. Doing so

may result in damage to the memory.

• Make sure to turn off the main power switch before pulling out the power plug. Not doing so may

result in damage to the memory.

1. Make sure the operation switch indicator is not lit.

2. Open the switch cover, and then turn off the main power switch.

The main power indicator goes out.

• When the main power switch is turned off while using the fax function, waiting fax and print jobs may

be cancelled, and incoming fax documents not received. If you have to turn off this switch for some reason, make sure 100% is shown as available memory on the screen before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord.

For details, see “Turning Off the Main Power / In the Event of Power Failure”, Troubleshooting

• .

Page 55

Turning On/Off the Power

Saving Energy

This section explains the machine's energy saving functions. This machine has the following energy saving function.

Auto Off

The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”.

You can change the Auto Off time under Auto Off Timer.

• See “System Settings”, Network and System Settings Guide .

• The Energy Saver and Auto Off functions will not operate in the following cases:

When a warning message appears

•

• When the service call message appears

• When paper is jammed

• When the cover is open

• When the "Add Toner." message appears

• When toner is being replenished

• When the User Tools/Counter/Inquiry screen is displayed

• When fixed warm-up is in progress

• When data is being processed

• When operations are suspended during printing

• When the On-hook dialing function is in use

• When a recipient is being registered in the address list or group dial list

• When the Data In indicator is on or blinking

Page 56

2. Getting Started

Page 57

3. Adding Paper

This chapter describes recommended paper sizes and types, and how to load paper into the paper tray.

Loading Paper

This section describes how to load paper into the paper tray.

• When loading paper, take care not to trap or injure your fingers.

• Fan the paper before loading.

• Straighten curled or warped paper before loading.

For details about paper sizes and types, see “Recommended Paper Sizes and Types”.

•

• To load paper in the bypass tray, see “Copying from the Bypass Tray”, Copy Reference

• p.68 "Recommended Paper Sizes and Types"

Loading Paper into the Paper Trays

This section describes how to load paper into the paper trays.

• Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and

end fence. Check the paper edges are aligned with the right side.

•

• Each tray can hold up to 250 sheets of paper. Do not stack paper over the limit mark.

Page 58

BLA019S

BLA024S

BLA023S

3. Adding Paper

1. Carefully pull out the paper tray until it stops.

2. Press the metal plate down until it clicks.

3. Square the paper and load it print side up.

Do not stack paper over the limit mark.

4. Carefully push the paper tray fully in.

Loading Paper into the Optional Paper Trays

This section describes how to load paper into the optional paper trays.

Page 59

BLA025S

BLA026S

Loading Paper

• Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and

end fence. Check the paper edges are aligned with the right side.

•

• Each tray can hold up to 500 sheets of paper. Do not stack paper over the limit mark.

1. Carefully pull out the paper tray until it stops.

2. Square the paper and load it print side up.

Do not stack paper over the limit mark.

3. Carefully push the paper tray fully in.

Orientation-Fixed Paper or Two-Sided Paper

This section describes loading paper that has a specified orientation and printing side (such as letterhead paper).

Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Set [Letterhead Setting] to [On] under [Copier Features], and then place the original and paper as shown below. For details about Letterhead Setting, see “Copier Features”, Copy Reference . For details about printing with the printer function, see “Printer Features”, Printer and Scanner Reference .

Page 60

BLC009S

3. Adding Paper

Original Orientation

Exposure glass ADF

• copy

• scanner

When making copies using the Two-sided function in this orientation, load originals as shown below.

When using

specify

Combine/Series by setting [Always Specify] for [Orientation] with [Copier Features] in User Tools,

for the original orientation.

Paper Orientation

Page 61

BLA019S

Changing the Paper Size

This section describes how to change the paper size.

• Be sure to select the paper size with User Tools. If you do not, misfeeds might occur. For details about

Tray Paper Size, see “System Settings”, Network and System General Settings Guide .

• Fan the paper before loading.

Straighten curled or warped paper before loading.

•

• For details about paper sizes and types, see “Recommended Paper Sizes and Types”.

• p.68 "Recommended Paper Sizes and Types"

Changing the Paper Size in the Paper Trays

This section describes how to change the paper size in the paper trays.

• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side

fences may slip out of place.

• Do not stack paper over the limit mark.

• Check the paper edges are aligned with the right side.

• Slide the side fences until they are aligned with the paper size, and then re-lock the side fences.

1. Check that paper in the paper tray is not being used, and then pull the tray carefully out

until it stops.

Page 62

BLA024S

BLA020S

BLA021S

3. Adding Paper

2. Press the metal plate down until it clicks.

3. Remove paper if loaded.

4. Release the lock on the side fences.

5. While pressing down the release lever, slide the side fences until they are aligned with the

paper size you want to load.

Make sure there are no gaps between the paper and side fences.

6. Slide the end fence until it is aligned with the size of paper to you want to load.

Make sure there are no gaps between the paper and end fence.

Page 63

BLA022S

7. Square the paper and load it print side up.

BLA023S

BLA043S

Do not stack paper over the limit mark.

Changing the Paper Size

8. Re-lock the side fences again.

9. Carefully slide the paper tray fully in.

10. Check the size on the display.

Changing the Paper Size in the Optional Paper Trays

This section describes how to change the paper size in the optional paper trays.

Page 64

BLA034S

BLA035S

3. Adding Paper

• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place.

• Do not stack paper over the limit mark. Check the paper edges are aligned with the right side.

•

• Slide the side fences until they are aligned with the paper size, and then re-lock the side fences.

1. Check that paper in the paper tray is not being used, and then pull the tray carefully out

until it stops.

2. Remove paper if loaded.

3. Release the lock on the side fences.

4. While pressing down the release lever, slide the side fences until they are aligned with the

paper size you want to load.

Make sure there are no gaps between the paper and side fences.

Page 65

BLA036S

BLA037S

BLA026S

Changing the Paper Size

5. Slide the end fence until it is aligned with the size of paper to you want to load.

Make sure there are no gaps between the paper and end fence.

6. Square the paper and load it print side up.

Do not stack paper over the limit mark.

Page 66

BLA044S

BLE022S

3. Adding Paper

7. Re-lock the side fences again.

8. Carefully slide the paper tray fully in.

9. Check the size on the display.

Changing to a Size That Is Not Automatically Detected

If you load a paper size that is not selected automatically, you need to specify the paper size with the control panel. This section describes how to load such paper.

1. Press the [User Tools / Counter] key.

2. Select [System Settings] using [ ] or [ ], and then press the [OK] key.

Page 67

Changing the Paper Size

3. Select [Tray Paper Settings] using [ ] or [ ], and then press the [OK] key.

4. Select “Paper Size” for the paper tray of which paper size will be changed using [ ] or

[ ], and then press the [OK] key.

5. Select the paper size using the scroll keys, and then press the [OK] key.

6. Press the [User Tools / Counter] key.

The initial display is shown.

7. Load the paper, and then gently push the paper tray all the way in.

8. Check the paper size on the display panel.

• For details about paper sizes selected automatically, see “Recommended Paper Sizes and Types”.

• p.68 "Recommended Paper Sizes and Types"

Page 68

BLE022S

3. Adding Paper

Changing Paper Thickness Settings

Select [Plain Paper 1] or [Plain Paper 2] depending on the type of plain paper. Check under

for a tray. If [Plain Paper] is specified, select [Maintenance] - [Plain Paper Setting], and then select either [Plain Paper

1] or [Plain Paper 2] according to the thickness of the plain paper. The default setting is Plain Paper 2.

• Select [Plain Paper 1] when paper weight is between 60 g/m2 (16 lb.) and 74 g/m2 (20 lb.).

• Select [Plain Paper 2] when paper weight is between 74.1 g/m2 (20 lb.) and 90 g/m2 (24 lb.).

1. Press the [User Tools/Counter] key.

[System Settings] - [Tray Paper Settings] whether [Plain Paper] is specified as the paper type

2. Select [Maintenance] using [ ] or [ ], and then press the [OK] key.

3. Select [Plain Paper Setting] using [ ] or [ ], and then press the [OK] key.

Page 69

Changing Paper Thickness Settings

4. Select the paper tray using [ ] or [ ], and then press the [OK] key.

5. Select the paper type using [ ] or [ ], and then press the [OK] key.

6. Press the [User Tools/Counter] key.

• If in System Settings, [Tray Paper Settings], you set "Paper Thickness" to [Plain Paper] for each tray's [Paper Type], 1] or [Plain Paper 2], depending on the thickness of the loaded paper. In System Settings, [Tray Paper Settings], for each tray's [Paper Type] you can specify [Plain Paper], [Middle Thick], [Thick Paper 1], [Thick Paper 2], or [Thick Paper 3]. For details about paper thickness, see "Recommended Paper Sizes and Types".

you must then select [Maintenance], [Plain Paper Setting] and specify either [Plain Paper

Page 70

3. Adding Paper

Recommended Paper Sizes and Types

This section describes recommended paper sizes and types.

• If you use damp or curled paper, a staple clogging or paper jam may occur.

Tray 1

Paper type and weight Metric version Inch version Paper capacity

60 - 105 g/m2, 16 28 lb.

Thick Paper

256 g/m2, 28 -

106 68 lb.

60 - 105 g/m2, 16 28 lb.

Thick Paper

256 g/m2, 28 -

106 68 lb.

60 - 105 g/m2, 16 28 lb.

Thick Paper 106

256 g/m2, 28 -

68 lb.

, A4 , A5 , B4 , B5 , 81/2 × 11

11 ×

, 81/2

× 14

, 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 ,

101/

71/4

, 8K

, 16K , 11 × 15

, 10 × 14

Custom size Vertical: 182.0-297.0

mm Horizontal:

148.0-432.0 mm

, A5 , B5 , 11

× 17 , 8 1/2 × 14

, 81/2 × 11 ,

71/4 × 101/

, A4 , B4 , B5

, 81/2 × 13 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/

, 8K , 16K , 11

× 15 , 10 × 14

Custom size Vertical: 7.17-11.69

inches Horizontal: 5.83-17.0

inches

250 sheets

Page 71

Envelopes

This section describes loading envelopes.

• This machine can print only on the envelopes listed below. Note that even the envelopes listed here can still become jammed if their flaps are too long or unusually shaped.

Envelope types Supported

Supported

• To print on envelopes, load them on the bypass tray and be sure to specify the appropriate paper type.

See “Copying from the Bypass Tray”, Copy Reference and “Setting Paper on the Bypass Tray”, Printer and Scanner Reference .

• Specifications for envelopes are as follows:

Metric version Inch version

Weight 72 - 90 g/m

19 - 24 lb.

Page 78

3. Adding Paper

Metric version Inch version

Recommended weight and size

• Before loading envelopes, flatten their leading edges (the edge going into the printer) by running a pencil or ruler across them.

• Some kinds of envelope might cause misfeeds, wrinkles or print poorly. Print quality on envelopes may be uneven if parts of an envelope have differing thicknesses. Print one

• or two envelopes to check print quality.

• In a hot and humid environment, the envelope might be output creased or improper printing quality.

80 g/m2, 114 × 229 mm (C5/6)

80 g/m2, 114 × 162 mm (C6) 95 g/m2, 162 × 229 mm (C5)

24 lb., 41/8 × 91/2 (Com10)

Page 79

BLC017S

BAV042S

Thick Paper

This section gives you various details about and recommendations concerning thick paper. When loading thick paper of 170 - 256 g/m2 (45 - 68) in paper tray 1 or in the bypass tray, follow the

recommendations below to prevent misfeeds and loss of image quality.

• Store all paper together in the same place - a room where the temperature is 20 - 25°C (68 - 77° F) and humidity is 30 - 65%.

•

When loading thick sheets, be sure to load at least 20 sheets. Also, be sure to position the side fences flush against the paper stack.

• Smooth out any curls in the paper before loading it.

• Jams and misfeeds can occur when printing on thick glossy sheets. To prevent such problems, be sure to fan glossy sheets thoroughly before loading them. If sheets continue to become jammed or feed in together even after they are fanned, load them one by one from the bypass tray.

• When loading thick paper in paper tray 1, set the paper direction according to its grain, as shown in the following diagram.

1: Direction of paper grain 2: Direction in which to set thick paper in paper tray 1

• When loading in the following diagram.

thick paper in the bypass tray, set the paper direction according to its grain, as shown

Page 80

3. Adding Paper

1: Direction of paper grain 2: Direction in which to set thick paper in the bypass tray

• Even if thick paper is loaded as described above, normal operations and print quality might still not be possible, depending on the paper type.

• Prints might have prominent vertical creases. Prints might be noticeably curled. Flatten out prints if they are creased or curled.

•

Page 81

Unusable Paper

This section describes paper unusable on this machine.

• To avoid fire or machine failure, do not use aluminum foil, carbon paper, or similar conductive paper.

• To prevent faults, do not use any of the following kinds of treated paper:

• Paper for inkjet printers

•

Thermal fax paper

• Art paper

• Aluminum foil

• Carbon paper

• Conductive paper

• Paper with perforated lines

• Hemmed-edge paper

• Certain types of OHP transparencies for color printing cannot be used. For details about types that can be used, contact your sales or service representative.

• Faults can occur if you copy or print onto sides that are already printed. Take care to copy or print onto unprinted sides only.

• To prevent misfeeds, do not use the following kinds of paper:

• Bent, folded, or creased paper

• Perforated paper

• Slippery paper

• Torn paper

• Rough paper

• Thin paper with little stiffness

• Paper with a dusty surface

• If you copy or print onto rough grain paper, the output image might be blurred.

• Do not load sheets that have already been printed onto by another machine. (Sheets can become jammed if they have been improperly stored.)

Page 82

3. Adding Paper

Paper Storage

This section describes how to store paper.

• When storing paper, the following precautions should always be followed:

•

Do not store paper where it will be exposed to direct sunlight.

• Avoid storing paper in humid areas (humidity: 70% or less).

• Store on a flat surface.

• Do not store paper vertically.

• Under high temperature and humidity conditions, or low temperature and humidity conditions, store paper in plastic bags.

Page 83

4. Adding Toner

This chapter explains how to replenish toner when it run out.

Adding Toner

This section describes how to add and store toner.

• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

• Keep toner (used or unused) and toner containers out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and

• may make removing the stain impossible.

not open toner containers forcefully. Toner can spill, dirtying your clothes or hands, and possibly

• Do resulting in accidental ingestion.

Page 84

BLC011S

4. Adding Toner

• Always add toner when the machine instructs you.

• Fault may occur if you use toner other than the recommended type. When adding toner, do not turn off the operation switch. If you do, settings will be lost.

•

• Do not repeatedly install and remove toner cartridges. This will result in toner leakage.

• Do not shake the removed toner cartridge. Remaining toner might scatter.

• If the message " Prepare Toner Cartridge replacement(s)." appears, the toner has almost run out. Have a replacement toner cartridge at hand.

• You can check name of the required toner name and the replacement procedure using the " Add Toner" screen.

• You can add all four color toners in the same way.

Inserting Toner

This section describes how to insert toner.

Page 85

Adding Toner

Sending Fax Documents When Toner Has Run Out

When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send fax documents.

• If number of communications executed after the toner has run out and not listed in the automatically output Journal exceeds 100, communication is not possible.

1. Make sure the machine is in facsimile mode.

2. Press [Exit], and then perform transmission operation.

The error message disappears.

• Any reports are not printed.

• If the fax screen does not appear in step 1, press the [Facsimile] key.

Used Toner

Toner cannot be re-used. Bring the

our recycling system. If you discard it on your own, treat it as general plastic waste material.

stored used container to your sales representative or service representative for recycling through

Page 86

BBT007S

BBT008S

4. Adding Toner

Replacing the Stamp Cartridge

If the transmission stamp becomes faint, replace the cartridge.

• This stamp cartridge is used for facsimile and scanner functions.

• Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage. Be sure not to dirty your fingers with ink from the cartridge.

•

• Use the cartridge specified for this machine.

1. Open the ADF cover.

2. Open the stamp cover.

3. Pull out the old stamp cartridge.

Tap the cartridge lock lever several times. The cartridge will eject. Then remove the cartridge, while pushing the lock lever.

Page 87

BBT009S

4. Insert the new stamp cartridge.

BBT010S

BBT011S

Insert the cartridge until the metal parts are no longer visible.

Replacing the Stamp Cartridge

5. Press the stamp cover back in until it clicks.

6. Close the ADF cover.

Page 88

4. Adding Toner

Page 89

5. Entering Text

123

BLE034S

This chapter describes how to enter characters.

Entering Text

This section explains how to enter text. When you enter a character, it appears at the position of the cursor. If there is a character already at the

cursor position, the entered character appears before that.

Available Characters

This section explains which characters are available. You can enter the following characters:

• Alphabetic characters

•

Symbols

• Numerals 0123456789

Keys

This section explains the entry screen and the keys.

1. [Shift] key ([Quick Dial 13/29] key)

Press to switch between lowercase, uppercase, User Text, and Cyrillic characters.

2. [Space] key ([Quick Dial 14/30] key)

Press to enter a space.

Page 90

5. Entering Text

3. [Symbols] key ([Quick Dial 15/31] key)

Press to enter symbols.

Number keys

Use to enter numbers.

[Quick Dial 01/17] key to [Quick Dial 09/25] key (A to Z)

Press these to enter upper and lower case letters.

[Clear/Stop] key

Deletes a character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.

Scroll keys

Shifts the cursor up, down, left and right.

• Keys are operable when Quick Dial Flip Plate is flipped upward or downward.

• For example, Plate is flipped downward, and it functions as the [Quick Dial 17] key if the plate is flipped upward.

• Cyrillic characters are available with the Keyboard Type D only.

the [Quick Dial 01/17] key functions as the [Quick Dial 01] key when Quick Dial Flip

How to Enter Text

You can enter characters using the [Quick Dial 01/17] to [Quick Dial 09/25] keys. To enter a letter, press the key repeatedly until the required letter appears.

The language types of keyboard. For each type, you can enter the characters used in the following languages:

Keyboard Type Language

Type A English, Turkish

Type B

Type C Polish, Hungarian, Czech

Type D Russian

selected using the control panel determines which characters can be entered. There are four

English, French, German, Italian, Spanish, Dutch, Norwegian, Danish, Swedish, Portuguese, Finnish, Catalan

• Depending on the machine type or function you are using, some characters may not be available.

Page 91

BAN031S

Entering Text

Entering letters

1. Press the [Shift] key to switch between lowercase, uppercase, User Text, and Cyrillic

characters.

2. Press the appropriate Quick Dial key repeatedly until the letter that you require appears.

3. To enter additional letters, repeat step 2.

the

next letter you want to enter is assigned to the same Quick Dial key, move the cursor by pressing

If [

], and then press the Quick Dial key. The cursor moves to the right and the next letter appears on

the display.

Keyboard Type A

Keyboard Type B

Press one of the following Quick Dial keys to display a basic letter, and then press the [Quick Dial 16/32] key to select one of its variations.

Page 92

AMA028S

5. Entering Text

Keyboard Type C

This keyboard Quick Dial keys to display a basic letter, and then press the [Quick Dial 16/32] key to select one of its variations.

type allows you to enter Polish, Hungarian, and Czech letters. Press one of the following

Page 93

ARB028S

Entering Text

Keyboard Type D

This keyboard mode. To enter a letter, press the corresponding Quick Dial key indicated in the table below. Press the key repeatedly until the required letter is displayed.

type allows you to enter Russian letters. Press the [Shift] key to enter Cyrillic character

Page 94

ARB029S

5. Entering Text

• To enter a character repeatedly, press a Quick Dial key again.

• To insert a character, press [ ] or [ ] to move the cursor to the position you want to insert.

Entering symbols

1. Press the [Symbols] key.

2. Select a symbol using the scroll keys.

3. Press the [OK] key.

This will enter the symbol and shift the cursor.

Depending on the selected keyboard type, you can enter the following symbols.

Page 95

Keyboard Type A

BAN033S

BAN021S

Keyboard Type B

Entering Text

Page 96

AMA033S

AMA034S

5. Entering Text

Keyboard Type C

Keyboard Type D

Page 97

Entering numbers

BLE023S

1. Press the number keys.

The number is entered and the cursor moves.

Deleting characters

Entering Text

1. Use [ ] or [ ] to move the cursor to the character you want to delete.

2. Press the [Clear/Stop] key.

This will delete the character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.

Adding user text

You can select and use a User Text that is registered in [Prog/Change/Del User Text]. For the

registration procedure under Program /Change /Delete User Text, see “System Settings”, Network

and System Settings Guide

Page 98

5. Entering Text

1. Press the [Shift] key repeatedly to display [User Text].

2. Select the text you want to add using [ ] or [ ], and then press the [OK] key.

3. To modify the selected text, press the Quick Dial keys to enter letters, and then press the

[OK] key.

Page 99

6. Operating Instructions

This chapter describes the Operating Instructions of this machine.

Installing Operating Instructions

The supplied CD-ROMs contain HTML format manuals. For easy access, we recommend you install the manuals on a computer.

• The “Manuals for Administrators” CD-ROM that includes Security Reference is for administrators of the machine.

• The system requirements for installing the manuals are as follows:

• Operating system: Windows 2000/XP/Vista, Windows Server 2003/2003 R2/2008

• Minimum display resolution: 800 × 600 pixels

• Recommended browsers:

• Microsoft Internet Explorer 4.01 SP2 or later

• Netscape 6.2 or later

• Non-recommended browsers can display the simplified manual only.

• HTML manuals can also be viewed on a Macintosh.

• Hyperlinks might not work and referenced sections might not appear unless all the HTML manuals have been installed. To display referenced sections, be sure to install all the HTML manuals.

1. Select a language and a product, and then click [OK].

2. Click [Install manuals].

If you want to read manuals from the CD-ROM, click [Read HTML manuals] or [Read PDF manuals].

3. Install the manual you require according to the displayed instructions.

4. When installation is complete, click [Finish].

5. Click [Finish].

• If you cannot install a manual, copy the “MANUAL_HTML” folder to your computer's hard drive, and then run “Setup.exe”.

To delete an installed manual, on the [Start] menu, click [Programs], then [Product Name], and then

• uninstall the data.

• If you are installing the manuals on a Macintosh, open the “Manuals.htm” file on the CD-ROM.

Page 100

6. Operating Instructions

PDF Manuals

The supplied “Manuals” CD-ROM contains PDF manuals.

File path

The PDF manuals are in the following folder on the CD-ROM:

MANUAL_PDF\ENGLISH

• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on your computer.

Ricoh C9020L, LD520CL, MP C2030 Operating Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

About This Machine

Documentation for This Machine

TABLE OF CONTENTS

Manuals for This Machine

Manuals List

What You Can Do with This Machine

Using This Machine as a Copier

Using This Machine as a Printer/Scanner

Paperless Fax Transmission

Administrating the Machine (Security Functions)

Monitoring the Machine Via Computer

Preventing an Unauthorized Copy

Notice

Important

How to Read This Manual

Symbols

Name of Major Item

Notes

Safety Information

Safety During Operation

Safety Precautions to be Followed

Environments where the machine can be used

Handling power cords and power plugs

Handling the main machine

Handling the machine's interior

Handling the machine's supplies

Safety Labels of This Machine

Positions of WARNING and CAUTION labels

Power Switch Symbols

ENERGY STAR Program

Energy Saving Functions

Laws and Regulations

Legal Prohibition

Laser Safety

FCC Rules and IC Rules

Notes to users in the United States of America

FCC Rules

Notes to users in the state of California

1. Simple Search

Searching by what you want to do

I want to save my paper document!

I want to register destinations!

Searching by Keyword

Paper

Register/Change/Delete

Check

Install

Envelope

2. Getting Started

Guide to Components

Options

External options

Internal options

Control Panel

Display Panel

Reading the Display and Using Keys

Changing the Display Language

When the Authentication Screen is Displayed

User Code Authentication (Using the Control Panel)

User Code Authentication (Using a Printer Driver)

Login (Using the Control Panel)

Logout (Using the Control Panel)

Login (Using a Printer Driver)

Login (Using Web Image Monitor)

Logout (Using Web Image Monitor)

Changing Modes

System Reset

Turning On/Off the Power

Turning On the Main Power

Turning On the Power

Turning Off the Power

Turning Off the Main Power

Saving Energy

3. Adding Paper

Loading Paper

Loading Paper into the Paper Trays