Ricoh C4540, C3535, DSc545, LD435c, LD445c Operating Instructions Manual
...
Operating Instructions
Copy/Document Server Refer-
ence
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Placing Originals
Copying
Document Server
Appendix
1
2
3
4
Copy/Document Server Reference
Draft 2006/03/07
Operating Instructions Copy/Document Server Reference
Type for C3535/DSc535/LD435c/Aficio MP C3500
Type for C4540/DSc545/LD445c/Aficio MP C4500
EN USA
B222-7657
Draft 2006/03/07
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see “Machine Types”, About This Machine.)
• Type 1: C3535/DSc535/LD435c/Aficio MP C3500
• Type 2: C4540/DSc545/LD445c/Aficio MP C4500
Certain types might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Draft 2006/03/07
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
b means POWER OFF.
c means STAND BY.
Acrobat
®
is a registered trademark of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
Copyright © 2006
Draft 2006/03/07
i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and administrator authentication.
❖ Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖ Other manuals
• PostScript3 Supplement
•UNIX Supplement
Draft 2006/03/07
ii
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
Draft 2006/03/07
iii
What You Can Do with This Machine
<Color Functions/Color Adjustments>
Color Copying
You can switch the color copy mode depending on the type of originals used and
the desired finish.
See p.41 “Selecting a Color Mode”.
❖ Full Color Copy
Copies using four colors: yellow, magenta, cyan and black.
❖ Black/White Copy
Copies in black and white even if the original is colored.
❖ Convert Colors
See p.42 “Convert Colors”.
Copies by changing a specific color in the original to another color.
AMF033S
AMF034S
AMF038S
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iv
❖ Erase Specified Color
See p.43 “Erase Color”.
Copies by deleting a specific color in the original.
❖ Color Background
See p.44 “Color Background”.
Copies by adding a color to the whole page.
Stamping on Copies
Copies with the date, page numbers, etc. The stamp color can be yellow, red, cyan, magenta, green, blue, and black.
Printed inserts types:
AMF039S
AMF040S
AMF041S
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v
❖ Background Numbering
See p.103 “Background Numbering”.
❖ Preset Stamp
See p.105 “Preset Stamp”.
❖ User Stamp
See p.107 “User Stamp”.
❖ Date Stamp
See p.112 “Date Stamp”.
❖ Page Numbering
See p.115 “Page Numbering”.
Adjusting Colors
See p.48 “Color Adjustment”.
❖ Primary Colors
Colors can be created by combining the 3 primary colors: yellow, magenta
and cyan. Black can be made by combining yellow, magenta and cyan, however, as there might be some slight differences, “black” will be expressed using a black toner.
❖ Adjust Color
Adjusts the specific colors (yellow, red, magenta, blue, cyan and green) by
mixing them with adjacent colors in the color circle.
AMA013S
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vi
See p.48 “Color Adjustment”.
❖ Color Balance
Adjusts the overall color tone of copies.
See p.45 “Color Balance”.
Adjusting Images
See p.49 “Image Adjustment”.
❖ Sharp/Soft
Adjusts the outline of the image.
AMA014S
AMA015S
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vii
See p.50 “Adjusting the sharpness/softness”.
❖ Contrast
Adjusts the shades of the image.
See p.51 “Adjusting the contrast”.
❖ Background Density
Adjusts the background density of the image.
See p.51 “Adjusting the background density”.
❖ Other Adjustments
• Adjust U.C.R.
See p.52 “Adjusting the U.C.R”.
• Text/Photo Sensitivity
See p.52 “Adjusting the Text/Photo sensitivity”.
AMA016S
AMA017S
AMA018S
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viii
What You Can Do with This Machine
Functions differ depending on machine type and options.
Reference
See p.3 “Functions Requiring Optional Configurations”.
Types of Duplex Copies
❖ 1 Sided 2 Pages o 2 Sided 1 Page
See p.81 “Duplex”.
❖ 2 Sided 1 Page o 2 Sided 1 Page
See p.81 “Duplex”.
❖ 1 Sided 4 Pages o Combine 2 Sided 1 Page
See p.86 “Two-Sided Combine”.
GCSHVY9J
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ix
❖ 1 Sided 8 Pages o Combine 2 Sided 1 Page
See p.86 “Two-Sided Combine”.
1 Front
2 Back
❖ 2 Sided 16 Pages o Combine 2 Sided 1 Page
See p.86 “Two-Sided Combine”.
1 Front
2 Back
❖ 2 Sided 2 Pages o Combine 2 Sided 1 Page
See p.86 “Two-Sided Combine”.
GCSHVYAE
GCSHVY5E
GCSHVY1E
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x
❖ 2 Sided 4 Pages o Combine 2 Sided 1 Page
See p.86 “Two-Sided Combine”.
1 Front
2 Back
❖ 2 Sided 8 Pages o Combine 2 Sided 1 Page
See p.86 “Two-Sided Combine”.
1 Front
2 Back
❖ Bound Originals o 2 Sided 1 Page
See p.91 “Booklet/Magazine”.
GCSHVY2E
GCSHVY6E
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xi
❖ Front & Back Bound Originals o 2 Sided Pages
See p.91 “Booklet/Magazine”.
Copying Book Originals
❖ 1 Sided 4 Pages o Booklet
See p.91 “Booklet/Magazine”.
•Open to left
•Open to right
❖ 2 Sided 2 Pages o Booklet
See p.91 “Booklet/Magazine”.
GCBOOK0E
GCBOOK1E
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•Open to left
•Open to right
❖ 1 Sided o Magazine
See p.91 “Booklet/Magazine”.
•Open to left
•Open to right
❖ 2 Sided o Magazine
See p.91 “Booklet/Magazine”.
GCAH010E
GCAH020E
GCBOOK3E
GCBOOK4E
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•Open to left
•Open to right
Combining Multiple Pages onto a Single Page
See p.84 “One-Sided Combine”.
❖ 1 Sided 2 Pages o Combine 1 Sided 1 Page
GCAH030E
GCAH040E
GCSHVY7E
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❖ 1 Sided 4 Pages o Combine 1 Sided 1 Page
❖ 1 Sided 8 Pages o Combine 1 Sided 1 Page
❖ 2 Sided 1 Page o Combine 1 Sided 1 Page
GCSHVY8J
GCSHVY3J
GCSHVYOJ
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❖ 2 Sided 2 Pages o Combine 1 Sided 1 Page
❖ 2 Sided 4 Pages o Combine 1 Sided 1 Page
Copying Originals Such as Books
❖ Bound Originals o 1 Sided 2 Pages
See p.90 “Series Copies”.
GCSHVYBJ
GCSHVY4J
CP2B0100
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❖ Bound Originals o 2 Sided 1 Page
See p.91 “Booklet/Magazine”.
❖ Front & Back Bound Originals o 2 Sided Pages
See p.91 “Booklet/Magazine”.
Copying 2-Sided Pages onto 1-Sided Pages
See p.90 “Series Copies”.
❖ 2 Sided 1 Page o 1 Sided 2 Pages
Copying onto Thick Paper
❖ Copying onto Thick Paper
See p.38 “When Copying onto Thick Paper”.
CP2B0200
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TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine <Color Functions/Color Adjustments> iii
Color Copying ........................................................................................................... iii
Stamping on Copies.................................................................................................. iv
Adjusting Colors ......................................................................................................... v
Adjusting Images....................................................................................................... vi
What You Can Do with This Machine................................................................viii
Types of Duplex Copies ...........................................................................................viii
Copying Book Originals............................................................................................. xi
Combining Multiple Pages onto a Single Page ........................................................xiii
Copying Originals Such as Books............................................................................ xv
Copying 2-Sided Pages onto 1-Sided Pages.......................................................... xvi
Copying onto Thick Paper....................................................................................... xvi
Notice ......................................................................................................................1
How to Read This Manual ..................................................................................... 2
Symbols .....................................................................................................................2
Functions Requiring Optional Configurations.................................................... 3
Display ....................................................................................................................4
Simplified Display.......................................................................................................5
User Tools Menu (Copier / Document Server Features) ....................................7
1. Placing Originals
Originals ...............................................................................................................13
Sizes and Weights of Recommended Originals.......................................................13
Sizes Detectable by the Auto Paper Select .............................................................14
Missing Image Area ................................................................................................. 16
Placing Originals..................................................................................................17
Original Orientation ..................................................................................................17
Placing Originals on the Exposure Glass.................................................................18
Placing Originals in the Auto Document Feeder ......................................................19
Batch Mode ..............................................................................................................20
SADF Mode..............................................................................................................21
Mixed Size Mode......................................................................................................22
Original Size............................................................................................................. 23
2. Copying
Basic Procedure...................................................................................................27
Interrupt Copy ..........................................................................................................28
Left Original Beeper .................................................................................................29
Job Preset ................................................................................................................29
Job List .................................................................................................................30
Job List Screen ........................................................................................................30
Checking Jobs in the Print Queue............................................................................31
Changing the Order of Jobs ..................................................................................... 31
Holding Print Jobs .................................................................................................... 32
Deleting Jobs ...........................................................................................................32
Checking Job History ...............................................................................................33
Copying from the Bypass Tray...........................................................................34
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When Copying onto Regular Size Paper .................................................................36
When Copying onto Custom Size Paper..................................................................36
When Copying onto OHP Transparencies or Thin Paper ........................................37
When Copying onto Thick Paper .............................................................................38
When Copying onto Envelopes................................................................................39
Color Functions ................................................................................................... 41
Selecting a Color Mode............................................................................................41
Convert Colors ......................................................................................................... 42
Erase Color .............................................................................................................. 43
Color Background .................................................................................................... 44
Color Balance...........................................................................................................45
Color Balance Program............................................................................................46
Color Adjustment......................................................................................................48
Image Adjustment ....................................................................................................49
User Color ................................................................................................................53
Copier Functions ................................................................................................. 57
Adjusting Copy Image Density ................................................................................. 57
Selecting the Original Type Setting..........................................................................58
Selecting Copy Paper .............................................................................................. 59
Preset Reduce/Enlarge............................................................................................62
Zoom ........................................................................................................................64
Auto Reduce/Enlarge ...............................................................................................66
Size Magnification ....................................................................................................67
Directional Magnification (%) ...................................................................................68
Directional Size Magnification (Inch)........................................................................69
Sort........................................................................................................................... 71
Stack ........................................................................................................................74
Staple .......................................................................................................................76
Punch .......................................................................................................................79
Duplex ......................................................................................................................81
One-Sided Combine.................................................................................................84
Two-Sided Combine.................................................................................................86
Series Copies...........................................................................................................90
Booklet/Magazine.....................................................................................................91
Margin Adjustment ...................................................................................................97
Erase........................................................................................................................ 98
Background Numbering ......................................................................................... 103
Preset Stamp .........................................................................................................105
User Stamp ............................................................................................................ 107
Date Stamp ............................................................................................................112
Page Numbering ....................................................................................................115
Image Repeat.........................................................................................................121
Double Copies........................................................................................................124
Centering................................................................................................................ 125
Positive/Negative ................................................................................................... 126
Mirror...................................................................................................................... 127
Covers.................................................................................................................... 128
Designate ...............................................................................................................130
Chapters.................................................................................................................131
Slip Sheets .............................................................................................................132
Storing Data in the Document Server ..............................................................134
Programs ............................................................................................................136
Storing a Program ..................................................................................................136
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Changing a Stored Program ..................................................................................137
Deleting a Program ................................................................................................138
Recalling a Program...............................................................................................138
Programming Defaults in Initial Display .................................................................139
3. Document Server
Relationship between Document Server and Other Functions .....................141
Document Server Display ...................................................................................... 142
Simplified Display...................................................................................................143
Preview Display......................................................................................................144
Using the Document Server..............................................................................146
Storing Data ........................................................................................................... 146
Changing User Name, File Name or Password of a Stored Document .................151
Checking the Details of a Stored Document ..........................................................152
Searching for a Stored Document..........................................................................152
Printing a Stored Document ...................................................................................154
Deleting a Document..............................................................................................160
Displaying a Document in Document Server with Web Image Monitor.................. 161
Downloading Stored Documents............................................................................161
4. Appendix
Function Compatibility ......................................................................................163
Supplementary Informations ............................................................................165
INDEX....................................................................................................... 176
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1
Notice
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no
responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal
advisor.
The color samples in this manual may differ slightly from the colors of actual
copies.
Colors on color keys or the color circle may differ slightly from the colors of actual copies.
This machine is equipped with a function that prevents making counterfeit bank
bills. Due to this function the original images similar to bank bills may not be
copied properly.
Draft 2006/03/07
2
How to Read This Manual
Note
❒ For proper use of this product, be sure to read About This Machine first.
❒ Supplementary information about the copier mode is described in “Supple-
mentary Information”.
Reference
p.165 “Supplementary Informations”
About This Machine
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.
Draft 2006/03/07
3
Functions Requiring Optional
Configurations
Certain functions require special machine configuration and extra options as follows:
Stack: SR790, Booklet Finisher SR3020 or Finisher SR3030
Staple: SR790, Booklet Finisher SR3020 or Finisher SR3030
Staple (Center): Booklet Finisher SR3020
Punch: Booklet Finisher SR3020 or Finisher SR3030, Punch kit
Note
❒ The bridge unit and paper tray unit are required when you install the finisher.
Draft 2006/03/07
4
Display
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
❖ Initial copy display
AQI048S
Draft 2006/03/07
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1. Original function, Image Density
and Special Original function.
2. Operational status and messages.
3. You can register up to three fre-
quently used reduce/enlarge ratios
other than the fixed reduce/enlarge
ratios. See “Shortcut R/E”, General
Settings Guide.
4. Numbers of originals scanned
into memory, copies set, and copies
made.
5. Displays contents of the Shortcut
keys. You can register frequently
used functions in these keys. See
“Customize: Copier Function Key”,
General Settings Guide.
6. Sort, Stack, Staple, and Punch
functions.
7. Displays available functions.
Press a function name to display its
menu. For example, press [Reduce /
Enlarge] to switch to the Reduce/En-
large menu.
8. A clip mark indicates the current-
ly selected function.
Simplified Display
This section explains how to use the “Simplified Display” and introduces its
keys.
You can view the simplified display from the Copier's initial screen by pressing
the {Simplified Display} key.
The simplified display contains main functions only.
Enlarged characters and keys make for easier operation.
AQI031S
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6
❖ Simplified Copier Screen
1. [Key Color]
Use this to intensify the screen contrast
by changing the color of the keys.
Not available on the copier default
screen.
Note
❒ Press the {Simplified Display} key again to return to the copier default screen.
❒ The simplified display screen does not contain every available key.
AMG055S
Draft 2006/03/07
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