Ricoh AP3850C User Manual

Operating Instructions

Printing Guide

For safety, please read this manual carefully before you use this product and keep it handy for future reference.

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5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,615,314, 5,619,624, 5,625,712, 5,666,436, 5,760,913, 5,818,645, 5,835,788, 5,867,179, 5,959,867, 5,970,174, 5,982,937, 5,995,724, 6,002,795, 6,025,922, 6,041,200, 6,065,041, 6,112,665, 6,122,407, 6,134,018, 6,141,120, 6,166,821, 6,185,335, 6,201,614, 6,215,562, 6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,238,105, 6,239,895, 6,256,108, 6,269,190, 6,289,122, 6,292,270, 6,310,697, 6,327,047, 6,327,050, 6,327,052, RE36,947, D406,117, D416,550, D417,864, D419,185. D426,206, D439,851, D444,793

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FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Class B Declaration of Conformity

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.

In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modiﬁcations made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

Industry Canada Class B Notice

This Class B digital apparatus complies with Canadian ICES-003.

Avis de Conformation Classe B de l’Industrie Canada

Cet appareil numérique de la Classe B est conforme à la norme NMB-003 du Canada.

Certiﬁcate by Manufacturer/Importer

This is to certify that the FC07 is shielded against radio interference in accordance with the provisions of VFG 243/1991. The German Postal Services have been advised that this device is being put on the market and that they have been given the right to inspect the series for compliance with the regulations.

Bescheinigung des Herstellers/Importeurs

Hiermit wird bescheinigt, dass der FC07 im Übereinstimmung mit den Bestimmungen der VFG 243/1991 funkentstört ist. Der Deutschen Bundespost wurde das Inverkehrbringen dieses Gerätes angezeigt und die Berechtigung zur Überprüfung der Serie auf Einhaltung der Bestimmungen eingeräumt.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funkentstörbestimmungen geprüft. Es ist jedoch möglich, dass die Funkentstörbestimmungen unter ungünstigen Umständen bei anderen Gerätekombinationen nicht eingehalten werden. Für die Einhaltung der Funkentstörbestimmungen einer gesamten Anlage, in der dieses Gerät betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables. Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die B eschaffung richtiger A usführungen ist der

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Contents

Preface

About this manual xi About the documentation xii How the Fiery 3850C works xiii

About printer drivers and PPDs/PDDs xiii Supported paper sizes xiii

Before you begin xiv

Chapter 1: Printing from Windows Computers

Printing from applications 1-1

Setting options and printing from Windows 9x/Me 1-1 Setting options and printing from Windows NT 4.0 1-12 Setting options and printing using the PostScript printer driver or the PCL driver on Windows

2000 1-16 Working with custom page sizes in Windows 9x/Me 1-22 Working with custom page sizes in Windows NT 4.0 1-24 Working with custom page sizes in Windows 2000 1-29 Printing to the parallel port 1-34 Saving ﬁles to print at a remote location 1-34

Chapter 2: Printing from Mac OS Computers

Printing from applications 2-1

Selecting the Fiery 3850C in the Chooser 2-1 Setting options and printing from Mac OS computers 2-3 Deﬁning custom page sizes 2-6

Chapter 3: Printing from UNIX Workstations

Printing to the Fiery 3850C 3-1

viii Contents

Chapter 4: Special Features

Printing simulations 4-1 Printing duplex pages 4-2 Check and Print Jobs 4-2 Secured Print Jobs 4-4 Entering User Codes 4-5

Chapter 5: Tracking and Managing Print Jobs

Fiery WebTools 5-1

Checking Fiery 3850C status with the Status WebTool 5-2 Accessing information with WebLink 5-3 Downloading ﬁles with WebDownloader 5-3

Appendix A: Print Options

Where to set print options A-1

Print option override hierarchy A-2 Default settings A-2 More about print options A-10

Appendix B: Font Lists

PostScript and PCL printer fonts B-1

Adobe Type 1 fonts B-1 TrueType fonts B-7

PCL printer fonts B-8

ix Contents

Appendix C: Troubleshooting

Maintaining optimal system performance C-1 Troubleshooting C-2

General printing problems C-2 Problems with print quality C-4 Problems with Fiery Downloader C-5 Problems with Fiery WebTools C-6

Index

xi About this manual

Preface

The Fiery 3850C™ enables you to use your printer as a networked printer . You can use the Fiery 3850C to print ﬁnal documents or to proof jobs you will later print on an offset press. You send a print job to the Fiery 3850C as you would to any other printer—you select it from the Printers dialog box on Microsoft Windows computers, or in the Chooser on Apple Mac OS computers—and then print from within any application.

NOTE: The name “Aero” is used in illustrations to represent the F iery 3850C. The term

“Windows 9x/Me” is used in this manual to refer to Windows 95/98/Me. Individual differences are noted. Windows XP is supported. If you are using Windows XP, follow the procedures for Windows 2000.

If you have purchased the Command WorkStation, the Fiery 3850C includes

™

Command W or kS tation

software, which enables an operator to manage all jobs sent

to the Fiery 3850C. Some of the job management features of the Command

™

WorkStation

are also available from Fiery WebSpooler. Although it might not be the case at all sites, it is assumed that an operator controls and manages jobs sent by users from remote workstations. For information of the features of the Command WorkStation, see the Job Management Guide.

About this manual

This manual is intended for those remote users who send jobs via the network between their workstation and the Fiery 3850C. It covers the following topics:

• Printing from a Windows computer

• Printing from a Mac OS computer

• Printing from UNIX

• Using special features, such as printing duplex pages

™

• Monitoring jobs and accessing information using Fiery WebTools

• Specifying and overriding job settings, a list of fonts installed on the Fiery 3850C,

and troubleshooting information

xii Preface

About the documentation

This manual is part of a set of Fiery 3850C documentation that includes the following manuals for users and system administrators:

• The Conﬁguration Guide explains basic conﬁguration and administration of the

Fiery 3850C for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT 4.0, W indows 2000/XP and Novel NetWare servers to provide PCL and PostScript printing services to clients.

• Getting Started describes how to install software to enable users to print to the

Fiery 3850C. Speciﬁcally, it describes installation of the PCL and PostScript printer drivers, printer description ﬁles, and other user software provided on the User Software CD. It also explains how to connect each user to the network.

• The Printing Guide describes the printing features of the Fiery 3850C for users who

send jobs via remote workstations on the network or via a direct parallel port connection.

• The Color Guide provides information on managing the color output of your

Fiery 3850C. It addresses concepts and issues associated with printing to the Fiery 3850C and outlines key workﬂow scenarios. This manual explains how to calibrate your printer and take advantage of the ColorWise color management system, as well as features of ColorWise Pro Tools. In addition, the Color Guide offers information on printing from popular Windows and Mac OS applications.

• The Job Management Guide explains the functions of the Fiery 3850C client

utilities, including the Command WorkStation, and how they can be used to manage jobs. This book is intended for an operator or administrator, or a user with the necessary access privileges, who needs to monitor and manage job ﬂow and troubleshoot problems that may arise.

• Release Notes provide last-minute product information and workarounds for some of

the problems you may encounter.

xiii How the Fiery 3850C works

How the Fiery 3850C works

The Fiery 3850C receives ﬁles from computers on the network, processes (RIPs) those ﬁles, and then sends them to the printer’s print engine for printing.

Windows and Mac OS computers communicate with the Fiery 3850C by means of a PostScript printer driver and PostScript printer description (PPD) ﬁles. Windows computers can also communicate with the Fiery 3850C by means of a Printer Control Language (PCL) printer driver and PDD ﬁles (PCL’s equivalent of PPD ﬁles). Both drivers enable you to use special features of the Fiery 3850C from the P rint dialog bo x.

About printer drivers and PPDs/PDDs

A printer driver manages printing communication between your application software and the printer. It interprets the instructions generated by the application software, merges those instructions with printer-speciﬁc PPD/PDD options you specify, and translates all that information into PostScript or PCL, a language the printer understands. In other words, the printer driver writes a P ostScript or PCL ﬁle based on your original ﬁle and the options you set from the Print dialog box.

A PPD/PDD ﬁle contains information about a particular device’s features and capabilities (for example, what paper sizes and media types are supported). The printer driver reads the information in the PPD/PDD ﬁle and presents that information to you in the form of options you can choose from the Print dialog box. The PPD/PDD for the Fiery 3850C includes information about the features of both the printer and the Fiery 3850C.

For information on the PPD/PDD options, see Appendix A.

Supported paper sizes

The Fiery 3850C supports PostScript at 600 and 1200 dpi (dots per inch) and PCL at 600 dpi on a wide range of paper sizes. For more information, see the description of the Paper Size print option in Appendix A.

xiv Preface

Before you begin

Before using the Fiery 3850C, follow these steps:

1. Conﬁrm that the system administrator has completed Setup, as described in the Conﬁguration Guide.

2. Find out what printer defaults the administrator speciﬁed in Setup.

These default settings can affect the results of your print jobs. Check with your administrator or operator for information on these default settings.

3. Conﬁrm that the user software is installed correctly on your workstation, as described in Getting Started.

4. Find out how your workstation is conﬁgured for printing on the network.

If your site has an operator who controls all printing, you may have access to the Hold queue only. In this case, all jobs you send are spooled to the Fiery 3850C and held until the operator sends them to their next stage of processing.

You may also have access to the Print queue. If you send jobs to this queue, jobs spool to the Fiery 3850C and proceed to RIP and print according to your job settings— unless someone (you, or an operator, for example) intervenes.

Lastly, you may have access to the Direct connection, which sends jobs straight to the server without spooling.

5. Find out whether the Fiery 3850C is set up to use Fiery WebT ools and what your access privileges are.

The administrator may or may not have enabled access to the server via the Internet (or an intranet). If access is enabled, a password may be required to utilize certain functions.

1-1 Printing from applications

Chapter 1: Printing from Windows Computers

This chapter describes how to print to the Fiery 3850C from Windows 9x/Me, Windows NT 4.0, and Windows 2000. You can print from a networked Windows computer, from a computer using Windows (SMB) printing. If you plan to print ﬁles at another location, you should follow the procedures described in “Saving ﬁles to print at a remote location” on page 1-34.

NOTE: If you are using Windows XP, follow the procedures for Windows 2000.

Another way to print from a Windows computer is to download PCL, PostScript, Encapsulated PostScript (EPS), or Portable Document Format (PDF) ﬁles using WebDownloader. For details on using WebDownloader, see Chapter 5.

NOTE: For information on setting up the Windows environment for printing with

Windows servers connected to the Fiery 3850C, see the Conﬁguration Guide. For information on how to connect to the Fiery 3850C over the network, install printer drivers, and install the Fiery utilities, see Getting Started.

Printing from applications

Once you have installed the Fiery 3850C printer driver and set it to the proper port as described in Getting Started, you can print directly from most Windows applications. Simply choose the Print command from within your application.

Setting options and printing from Windows 9x/Me

To print from Windows 9x/Me, use either the PCL printer driver or the Adobe PostScript printer driver for Windows 9x/Me. Both drivers are included with the Fiery 3850C user software. See Getting Started for more information.

Once you have installed the PCL printer driver and PDD ﬁle, or the Adobe PostScript printer driver and the PPD ﬁle, you can specify print settings for a particular job and print it to the Fiery 3850C.

1-2 Printing from Windows Computers

To print from Windows 9x/Me applications by connecting your computer to a print server via the network, one of the following is required: a NetWare server, a Windows NT 4.0 server, or a UNIX server. For more information, see the Conﬁguration Guide.

To print from Windows 9x/Me applications without connecting to a print server, you can use Windows (SMB) printing. For more information, see Getting Started.

The procedures provide examples on how to use the driver to specify print options. F or information about speciﬁc print options, refer to Appendix A, “Print Options” .

NOTE: The following procedures use Windows 98 PostScript illustrations. NOTE: The interface may vary slightly depending on whether you are using the

PostScript or PCL driver.

TO SET PRINT OPTIONS AND PRINT FROM WINDOWS 9X/ME USING THE

OR ADOBE POSTSCRIPT PRINTER DRIVER

PCL

1. Click the Start button, point to Settings, and click Printers.

2. Select the icon for the Fiery 3850C and choose Properties from the File menu.

3. Click the Fiery Printing tab.

aved settings, see page 1-5

rint option bars, see below

Shortcuts, see page 1-10

Click to display all print options

Click to hide all print options

1-3 Printing from applications

4. Click the Paper Source print option bar.

The Fiery Printing tab serves as the control center for all frequently used printing functions.

In the Document Size area, specify the page size for the job.

From the Input Tray menu, choose the paper source tray for the job. For example, you can specify that the job should be printed on pages from the Large Capacity Tray.

In the Media Type area, specify the type of media to use for the job. For information on other print options, see Appendix A, “Print Options” .

1-4 Printing from Windows Computers

5. Click the ColorWise (PS) or Color Settings (PCL) print option bar.

Illustration to be provided.

Specify the color proﬁle options for the job.

NOTE: Expert Settings is not supported for PCL drivers.

6. Specify the settings from the remaining print option bars.

These print options are speciﬁc to the Fiery 3850C and the printer. They override settings speciﬁed in Fiery 3850C Printer Setup, but can be overridden fr om Command WorkStation using the job’s Properties dialog box, or WebSpooler using the job’s Override Print Settings dialog box. For information about these options and overrides, see Appendix A, “Print Options” .

NOTE: Some options listed in the printer driver could also be set from an application

(for example, collation). In these cases, use the driver option to perform the function, rather than setting it from the application. The application may not set up the ﬁle properly for printing on the Fiery 3850C and may also take longer to process.

7. Click OK.

8. From your application, choose Print.

Make sure the Fiery 3850C is selected as your current printer.

9. Click OK.

1-5 Printing from applications

Using saved settings

Print option settings can be saved on your hard disk so you can easily load speciﬁcally conﬁgured settings for a particular job. Settings ﬁles can also be shared ov er a network, using the Import and Export features.

NOTE: Although the user interface differs slightly, the following procedures are the

same for both PCL and PostScript printer drivers on Windows 9x/Me and Windows NT 4.0.

TO CREATE SAVED SETTINGS

1. Make sure that Default Settings appear in the Saved Settings pop-up menu.

2. Conﬁgure the options from the print option bars.

As soon as you change any settings, the Saved Settings menu displays Untitled instead of Default Settings.

Click the disk icon

1-6 Printing from Windows Computers

3. Click the disk icon.

4. Using a maximum of 28 characters, enter a Settings Name and click OK.

The name appears in the Saved Settings pop-up menu.

TO LOAD SAVED SETTINGS

1. From the Fiery Printing tab, click the Saved Settings pop-up menu.

2. Choose the settings you want to use.

The printer driver is automatically conﬁgured with the saved settings.

Click the disk icon

1-7 Printing from applications

TO DELETE SAVED SETTINGS

1. From the Fiery Printing tab, click the list icon.

2. Select the settings you wish to delete and click Delete.

3. Click Yes to conﬁrm deletion, and click OK.

TO MODIFY SAVED SETTINGS

1. From the Fiery Printing tab, click the Saved Settings pop-up menu.

2. Choose the settings you want to modify.

The PostScript and PCL options are automatically conﬁgured with the saved settings.

Click the disk icon

1-8 Printing from Windows Computers

3. Conﬁgure the new settings from the print option bars, and click the disk icon.

4. Click OK to save the modiﬁed settings.

TO EXPORT SAVED SETTINGS

1. From the Fiery Printing tab, click the list icon.

2. Select the Saved Settings you want to export, and click Export.

1-9 Printing from applications

3. Browse to the location wher e you w ant to sav e the ﬁle , enter a ﬁle name, and click OK.

OTE: The ﬁle name must include the .sav extension and can be up to eight characters

long (not including the extension). The ﬁle name does not have to match the Settings Name.

4. Click OK in the Settings dialog box.

TO IMPORT SAVED SETTINGS

1. From the Fiery Printing tab, click the list icon.

2. Click the Import button.

3. Browse to the location of the saved settings ﬁle you wish to import.

4. Select the ﬁle, and click OK.

1-10 Printing from Windows Computers

5. Click OK in the Settings dialog box.

OTE: When you import saved settings, they appear in the S aved Settings menu under

their Settings Name, not the ﬁle name. In the example above, the ﬁle present.sav (ﬁle name) was imported, but it appears in the Saved Settings menu as Presentation (Settings Name).

Using Shortcuts

The Shortcuts section of the driver interface displays the current settings for some of the most common print options. You can access and change these settings quickly and easily using the Shortcuts. You can also access some page layout and ﬁnishing options by right-clicking the image of the page directly below Shortcuts.

NOTE: You cannot modify the Shortcuts. NOTE: Although the user interface differs slightly, the following procedures are the

same for both PCL and PostScript printer drivers on Windows 9x/Me and Windows NT 4.0.

1-11 Printing from applications

TO SET PRINT OPTIONS USING SHORTCUTS

1. From the Fiery Printing tab, place your cursor over the print option you wish to set.

When your cursor is directly over the print option name, the cursor turns into a hand and the option name is underlined; see the Orientation print option in the example below.

Selected print option

2. Click the selected print option and specify the appropriate settings.

Alternatively, you can right-click the print option and specify the settings directly.

3. Click OK.

TO SET PRINT OPTIONS USING THE PAGE SHORTCUTS

1. From the Fiery Printing tab, click the Finishing tab, place your cursor over the page image, and right-click.

1-12 Printing from Windows Computers

2. Specify the appropriate settings for the print options.

Right-click the page image

3. Click OK.

Setting options and printing from Windows NT 4.0

You can print from Windows NT 4.0 using the PCL printer driver or the Adobe PostScript printer driver, both of which are included on the User Software CD. See Getting Started for more information.

Once you have installed PCL printer driver and PDD ﬁle or the Adobe PostScript printer driver and the Fiery 3850C PPD ﬁle, you can specify print options. You can also change settings for a particular job when you print it to the Fiery 3850C.

Y ou can set options on a job-b y-job basis (see below), or establish default settings for all jobs printed from your computer to the Fiery 3850C (see page 1-15).

NOTE: The following procedures use Windows NT Postscript illustrations. The

interface may vary slightly depending on whether you are using the PostScript or PCL driver.

1-13 Printing from applications

TO SET PRINT OPTIONS FOR A SPECIFIC WINDOWS NT 4.0 PRINT JOB USING THE PCL

OR THE ADOBE POSTSCRIPT PRINTER DRIVER

1. Choose Print in your application.

2. Make sure the Fiery 3850C is selected as your printer and click Properties.

3. Click the Fiery Printing tab.

The Fiery Printing tab serves as the control center for all frequently used printing functions.

1-14 Printing from Windows Computers

4. Click the Paper Source print option bar and specify the appropriate settings for the print job.

In the Document Size area, specify the page size for the job. From the Input Tray menu, choose the paper source tray for the job. For example, you

can specify that the job should be printed on pages from Large Capacity Tray. In the Media Type area, specify the type of media to use for the job. For information on other print options, see Appendix A, “Print Options” .

5. Click the ColorWise (PS) or Color Setting (PCL) print option bar.

1-15 Printing from applications

Specify the color proﬁle options for the job.

NOTE: Expert Settings is not supported for PCL drivers.

6. Specify the settings from the remaining print option bars.

These print options are speciﬁc to the Fiery 3850C and the printer. They override settings speciﬁed in Fiery 3850C Printer Setup, but can be overridden fr om Command W orkS tation using the job’s P r operties dialog box, or from F iery WebSpooler using the job’s Override Print Settings dialog box. For information about these options and overrides, see Appendix A, “Print Options” .

7. Click OK and then click OK in the Print dialog box.

TO SET DEFAULT PRINT OPTIONS FOR ALL WINDOWS NT 4.0 JOBS USING THE PCL

OR THE ADOBE POSTSCRIPT PRINTER DRIVER

1. Click the Start button, point to Settings, and click Printers.

2. Right-click to select the Fiery 3850C and choose Document Defaults.

3. Click the Fiery Printing tab.

4. Specify the default settings for your print jobs as described in the procedure starting on page 1-13.

5. Click OK.

1-16 Printing from Windows Computers

Setting options and printing using the PostScript printer driver or the PCL driver on Windows 2000

You can print from Windows 2000 using the PCL printer driver or Microsoft printer driver, both of which are included with your Windows 2000 system, and the PostScript PPD included on the User Software CD. See Getting Started for more information.

Once you have installed the PCL printer driver and PDD ﬁle or the printer driver and the PPD ﬁle, you can specify print options.

To print from Windows 2000 applications by connecting your computer to a print server via the network, one of the following is required: a NetWare server, a Windows server, or a UNIX server. For more information, see the Conﬁguration Guide. To print from Windows 2000 applications without connecting to a print server, you can use SMB printing. For more information, see the Getting Started.

TO SET PRINT OPTIONS FOR A WINDOWS 2000 PRINT JOB USING

THE MICROSOFT POSTSCRIPT PRINTER DRIVER

1. Choose Print in your application.

1-17 Printing from applications

2. Click the Fiery 3850C icon.

OTE: The dialog box that appears may vary, depending on the application you are

printing from.

3. Select printing options from the General, Layout, and Paper/Quality tabs.

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Ricoh AP3850C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual