Ricoh ap3800c QUICK GUIDE 2
Operating Instructions Printer Client Reference 2
Introduction ........................................................................................................................... 5
How to Read This Manual.................................................................................................... 6
1.Macintosh Configuration
Configuring Macintosh......................................................................................................... 8
Changing to EtherTalkChanging to EtherTalk.................................................................................. 9
Configuring the Printer...................................................................................................................... 9
Changing the Printer Name............................................................................................................. 10
Changing the Zone .......................................................................................................................... 10
2.NetWare Configuration
Windows 95/98/Me .............................................................................................................. 11
Windows 2000...................................................................................................................... 14
Windows NT 4.0................................................................................................................... 17
1
3.Software and Utilities Included on the CD-ROM
Software and Utilities Included on the CD-ROM ............................................................ 20
Printer Drivers for This Printer......................................................................................... 21
SmartNetMonitor for Admin ............................................................................................. 23
SmartNetMonitor for Client............................................................................................... 25
Operating Instructions Printer Client Reference 2
4.Setting up the Printer Driver and Canceling a Print Job
PCL 5c - Accessing the Printer Properties........................................................................ 28
Windows 95/98/Me - Accessing the Printer Properties.................................................................. 28
Windows 2000 - Accessing the Printer Properties.......................................................................... 30
Windows NT 4.0 - Accessing the Printer Properties....................................................................... 33
RPCS - Accessing the Printer Properties.......................................................................... 36
Windows 95/98/Me - Accessing the Printer Properties.................................................................. 36
Windows 2000 - Accessing the Printer Properties.......................................................................... 38
Windows NT 4.0 - Accessing the Printer Properties....................................................................... 41
PostScript 3 - Setting up for Printing................................................................................ 44
Windows 95/98/Me - Accessing the Printer Properties.................................................................. 44
Windows 2000 - Accessing the Printer Properties.......................................................................... 46
Windows NT 4.0 - Accessing the Printer Properties....................................................................... 49
Macintosh - Setting up for Printing................................................................................................. 52
Canceling a Print Job.......................................................................................................... 54
Windows 95/98/Me - Canceling a Print Job ................................................................................... 54
Windows 2000 - Canceling a Print Job........................................................................................... 55
Windows NT 4.0 - Canceling a Print Job........................................................................................ 57
2
Operating Instructions Printer Client Reference 2
5.Uninstalling the Printer Driver
Uninstalling the PCL 5c Printer Driver ............................................................................ 59
Windows 95/98 - Uninstalling the PCL 5c Printer Driver.............................................................. 59
Windows 2000 - Uninstalling the PCL 5c Printer Driver............................................................... 60
Windows NT 4.0 - Uninstalling the PCL 5c Printer Driver............................................................ 61
Uninstalling the RPCS Printer Driver............................................................................... 62
Windows 95/98 - Uninstalling the RPCS Printer Driver ................................................................ 62
Windows 2000 - Uninstalling the RPCS Printer Driver.................................................................. 63
Windows NT 4.0 - Uninstalling the RPCS Printer Driver.............................................................. 64
Uninstalling the PostScript 3 Printer Driver .................................................................... 65
Windows 95/98 - Uninstalling the PostScript 3 Printer Driver....................................................... 65
Windows 2000 - Uninstalling the PostScript 3 Printer Driver........................................................ 66
Windows NT 4.0 - Uninstalling the PostScript 3 Printer Driver..................................................... 67
Macintosh - Uninstalling the PostScript 3 Printer Driver............................................................... 67
6.Sample Print/Locked Print
3
Sample Print......................................................................................................................... 68
Printing the Remaining Sets............................................................................................................ 70
Deleting a Sample Print File........................................................................................................... 72
Checking the Error Log................................................................................................................... 74
Locked Print......................................................................................................................... 76
Entering the Password..................................................................................................................... 78
Deleting the Locked Print File........................................................................................................ 80
Checking the Error Log................................................................................................................... 82
Operating Instructions Printer Client Reference 2
7.Troubleshooting
Checking the Printer Status ............................................................................................... 84
SmartNetMonitor for Client............................................................................................................ 84
Web Browser............................................. ......... ...................................................... ....................... 85
8.Appendix
Color Guide.......................................................................................................................... 86
Color Printing Basics....................................................................................................................... 86
Staple and Punch Position .................................................................................................. 89
Stapling............................................................................................................................................ 89
Punching.......................................................................................................................................... 91
Collate and Job Separation................................................................................................. 94
INDEX.................................................................................................................................. 96
4
Operating Instructions Printer Client Reference 2
Introduction
To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.
Please read th e Saf et y I nfo rm at io n in th e "S e tup G uid e " b efo re us ing th is machine. It contains i m po rtant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Trademarks
AppleTalk, EtherTalk, LaserWriter, Macintosh are registered trademarks of Apple Computer, Inc.
Ethernet is a registered trademark of Xerox Corporation.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
Novell, Ne tWare are registered trademarks of Nov ell, Inc.
PostScript is a registered trademark of Adobe Systems, Incorporated.
PowerPC is a registered tradem ark of International Business Machines Corporation.
PCL is a registered trademark of Hewlett-Packard Company.
Solaris is a trademark or regis tered trademark of Sun Microsy stems, Inc. in the United States and oth er countries.
Other product names used here in are f or i dent if ic at ion purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
5
The proper names of the Windows operating systems are as follows:
• Microsoft
• Microsoft
• Microsoft
• Microsoft
• Microsoft
• Microsoft
• Microsoft
®
Windows® 95 operating system
®
Windows® 98 operating system
®
Windows® Millennium Edition (Windows Me)
®
Windows® 2000 Professional
®
Windows® 2000 Server
®
Windows NT® Server operating system Version 4.0
®
Windows NT® Workstation operating system Version 4.0
Operating Instructions Printer Client Reference 2
R
R
How to Read This Manual
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions are not followed, could
result in death or serious injury.
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not foll owed, pape r might be misf ed, origin als might be d amaged, or d ata might be
lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after misoperation.
6
Limitation
This symbol indicates numerical limits, functions that cannot be used together, or conditions in which
a particular function cannot be used.
Operating Instructions Printer Client Reference 2
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's operation panel.
Keys on the computer's keyboard.
7
Operating Instructions Printer Client Reference 2
1. Macintosh Configuration
Configuring Macintosh
This section describes how to configure a Macintosh to use EtherTalk. The actual procedures to configure a Macintosh may differ depending on the version of the Mac OS. The following procedure describes how to configure Mac OS 8. If you are not using Mac OS 8, see the manual that comes with
your version of the Mac OS for more information.
Basic Procedure
Change to EtherTalk
Configure the printer
Change the printer name
Change the zone
8
Limitation
❒ For use with Macintosh OS7.6 or later (excludes OS X).
❒ For use with a Macintosh, Power PC is required.
Note
❒ The PostScript 3 printer driver is stored in the following folder on the CD-ROM.
PS Driver:(lan gu age ): Di sk 1
Operating Instructions Printer Client Reference 2
Changing to EtherTalkChanging to EtherTalk
Follow the procedure to configure a Macintosh to use EtherTalk.
Reference
❒ For more information abou t insta lling the s oftwar e requir ed for Ethe rTalk , see the Macin tosh ma n-
uals.
A
Open [Control Panel], and then double-click the [AppleTalk] icon.
B
From the [Connect via:] pop-up menu, select "Ethernet".
C
If you change zones, select a name from the [Current zone:] pop-up menu.
D
Close the [AppleTalk] control panels .
E
Restart the computer.
Configuring the Printer
9
Use the operation panel to activate the AppleTalk protocol. (The factory default is active.)
Reference
❒ For more information abo ut the conf igu ration, see the "Configuring the Printer for the Network with
the Operation Panel" in Administrator Reference 1 that comes with this printer.
Operating Instructions Printer Client Reference 2
Changing the Printer Name
If the network has several same model printers, the names will be the same. Printers that have the same
name will have their names chang ed sli ghtly i n the Choos er. For exa mple , three printe rs named " print er" will appear in the chooser as "printer0", "printer1" and "printer2".
For more information about changing the printer name, see the PostScript 3 Supplement.
Changing the Zone
It may be necessary to change the zone configuration.
For more information about changing the printer name, see the PostScript 3 Supplement.
10
Operating Instructions Printer Client Reference 2
2. NetWare Configuration
This chapter describes how to set up a client computer when using a NetWare print server.
Note
❒ This section assume s th at the c li ent has NetW ar e cl ie nt ap pli ca tio ns inst alled and is correctly con-
figured to communicate with a NetWare print server. If not, install the necessary applications before
starting the setting up procedur e.
Windows 95/98/Me
Follow the procedure to set up a Windows 95/98/Me client.
After installing the printer driver, change the print port to NetWare queue.
Preparation
❒ Log on to the NetWare file server before starting the following procedure.
A
Install the printer driver you want to use as "Local Printer".
Reference
❒ For more information about installing the printer driver, see Printer Client Reference 1 that comes
with this printer.
Note
❒ Any port can be selected during the installation, however, LPT1 is recommended.
11
Important
❒ Never have two versions of the same printer driver installe d on your system at the same time.
When upgrading to a new version of the printer driver, delete the old version, and then install the
new one.
B
Click [Start], point to [Settings], and then click [Printers].
Operating Instructions Printer Client Reference 2
C
In the [Printers] window, click the icon of the printer you want to use.
On the [File] menu, click [Properties].
D
Click the [Details] tab, and then click [Add Port].
E
Click [Network], and then click [Browse].
F
On the network tree, double- click the name of the file server.
The queu es are displayed.
G
Click the queue you want to print, and then click [OK].
H
Click [OK].
In the [Print to the following port] box, a network path to the printer appears.
I
Click [OK] to close the Printer Properties, and again, open it.
J
Click the [Printer Settings] tab.
K
Click to clear the [Form Feed] and [Enable Banner] check boxes.
12
Note
❒ You should not chec k thes e boxes becau se they shou ld be spec ified usin g the pr inter dr iver. If
they are selected, the printer might not print correctly.
When using the PostScript 3 printer driver
Follow these steps to set up for the PostScript 3 printer driver.
A Click the [PostScript] tab.
B Click [Advanced].
C Click to clear the [Send CTRL+D before job] and [Send CTRL+D after job] check boxes.
Operating Instructions Printer Client Reference 2
L
Click [OK] to close the Printer Propertie s.
----If a message is displayed during installation of the printer driver
When there is a driver in the computer that is newer than the one curren tly being installed, A message
window is displayed.
In such a case, you cannot inst all with the Auto Run program. Use the driver that was used in installing
the driver that is displayed in the message, and reinstall with [Add Printer].
A Click [Start], point to [Settings], and then click [Printers].
B Double-click the [Add Printer] icon.
C Follow the wizard to install the driver.
If the printer driver disk is a CD-ROM, the sources of installa tion are as fo llows. If the i nstaller st arts
up, click [Cancel] to quit it.
• PCL 5c
DRIVERS\PCL5C\WIN9X_ME\(Language)\DISK1
• RPCS
DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1
• PostScript 3
DRIVERS\PS\WIN9X_ME\(Language)\DISK1
13
Operating Instructions Printer Client Reference 2
Windows 2000
Preparation
❒ Log on to the NetWare file server before starting the following procedure. To use the NetWare serv-
er, select [Typical] installation.
A
Close all applications that are running.
B
Insert the CD-ROM into the CD-ROM drive.
The installer will start by Auto R un.
Important
❒
Never have two versions of the same printer driver installed on your system at the same time. When
upgrading to a new version of the printer dri ver, delete the old version, and then install the new one.
Note
❒ Auto Run might not automatically work with certain OS settings. In this case, launch "INST-
TOOL.EXE" located on the CD-ROM root directory.
14
C
Follow the instructions on the screen.
D
Select [Typical] installation, and then click [Next].
E
Follow the instructions on the screen.
F
Click [Add] when the "Select Port" dialog box appears.
G
Select [network printer], and then click [OK].
H
Double-click the computer nam e you want to use a s a print se rver i n the "Browse for Pr inter" wi ndow.
I
Select the printer you want to use, and then click [OK].
Operating Instructions Printer Client Reference 2
J
After confirming that the pass indicates the selected printer has been displayed, click [Next].
K
Follow the instructions on the screen.
L
Restart the computer after installation is complete.
Note
❒ If the [Digital Signature Not Found] dialog box appears, click [Yes] to continue the installation.
M
Click [Start] on the task bar, point to [Settings], and then click [Printers].
The [Printers] window is displayed.
[
N
Click to select the icon of the printer you want to use, and then click
The printer driver's property is displayed.
Limitation
❒ Changing the printer settings requires Manage Printers permission. Members of the Administra-
tors and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.
Properties
]
on the
[
File
]
menu.
15
O
Click the [NetWare Settings] tab.
P
Click to clear the [Form feed] and [Enable banner] check boxes, and then click [OK].
When using the PostScript 3 printer driver
Follow these steps to set up for the PostScript 3 printer driver.
A Click the [PostScript] tab.
B Click [Advanced].
C Click to clear the [Send CTRL+D before job] and [Send CTRL+D after job] check boxes.
Operating Instructions Printer Client Reference 2
Q
Click [OK] to close the [Printer properties] dialog box.
----If a message is displayed during installation of the printer driver
When there is a driver in the computer that is newer than the one currently being installed, the warning
dialog box appears.
In such a case, you cannot inst all with the Auto Run program. Use the driver that was used in installing
the driver that is displayed in the message, and reinstall with [Add Printer].
A Click [Start], point to [Settings], and then click [Printers].
B Double-click the [Add Printer] icon.
C Follow the wizard to install the driver.
If the printer driver disk is a CD-ROM, the sources of installa tion are as fo llows. If the i nstaller st arts
up, click [Cancel] to quit it.
• PCL 5c
DRIVERS\PCL5C\WIN2000\(Language)\DISK1
• RPCS
DRIVERS\RPCS\WIN2000\(Language)\DISK1
• PostScript 3
DRIVERS\PS\WIN2000\(Language)\DISK1
16
Operating Instructions Printer Client Reference 2
Windows NT 4.0
Preparation
❒ Log on to the NetWare file server before starting the following procedure. To use the NetWare serv-
er, select [Typical] installation.
A
Close all applications that are running.
B
Insert the CD-ROM into the CD-ROM drive.
The installer will start by Auto R un.
Important
❒ Never have two versions of the same printer driver installed on your system at the same time. When
upgrading to a new version of the printer driver, delete the old version, and then install the new one.
Note
❒ Auto Run might not automatically work with certain OS settings. In this case, launch "INST-
TOOL.EXE" located on the CD-ROM root directory.
17
C
Follow the instructions on the screen.
D
Select [Typical] installation, and then click [Next].
E
Follow the instructions on the screen.
F
Click [Add] when the "Select Port" dialog box appears.
G
Select [network printer], and then click [OK].
H
Double-click the computer name you want to use as a print server in the "Browse for Printer" window.
I
Select the printer you want to use, and then click [OK].
Operating Instructions Printer Client Reference 2
J
After confirming that the pass indicates the selected printer has been displayed, click [Next].
K
Follow the instructions on the screen.
L
Restart the computer after installation is complete.
M
Click [Start] on the task bar, point to [Settings], and then click [Printers].
The [Printers] window is displayed.
N
Click to select the icon of the printer you want to use, and then click [Properties] on the [File]
menu.
The printer driver's property is displayed.
Limitation
❒ Changing the printer settings requires Manage Printers permission. Members of the Administra-
tors and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.
O
Click the [NetWare Settings] tab.
18
P
Click to clear the [Form feed] and [Enable banner] check boxes, and then click [OK].
When using the PostScript 3 printer driver
Follow these steps to set up for the PostScript 3 printer driver.
A Click the [PostScript] tab.
B Click [Advanced].
C Click to clear the [Send CTRL+D before job] and [Send CTRL+D after job] check boxes.
Operating Instructions Printer Client Reference 2
Q
Click [OK] to close the [Printer properties] dialog box.
----If a message is displayed during installation of the printer driver
When there is a driver in the computer that is newer than the one currently being installed, the warning
dialog box appears.
In such a case, you cannot inst all with the Auto Run program. Use the driver that was used in installing
the driver that is displayed in the message, and reinstall with [Add Printer].
A Click [Start], point to [Settings], and then click [Printers].
B Double-click the [Add Printer] icon.
C Follow the wizard to install the driver.
If the printer driver disk is a CD-ROM, the sources of installa tion are as fo llows. If the i nstaller st arts
up, click [Cancel] to quit it.
• PCL 5c
DRIVERS\PCL5C\NT4\(Language)\DISK1
• RPCS
DRIVERS\RPCS\NT4\(Language)\DISK1
• PostScript 3
DRIVERS\PS\NT4\(Language)\DISK1
19
Operating Instructions Printer Client Reference 2
3. Software and Utilities Included on the CD-ROM
Software and Utilities Included on the CD-ROM
There are two CD-ROMs that comes with this printer. One is labeled "Operating Instruc tions" and the
other is "Printer Drivers and Utilities". The following items are included on the two CD-ROMs separately.
❖❖❖❖ Agfa Font Manager
Helps you to install new sc reen fonts , or organize and manage font s already i nstalle d on the system.
This manual is provided as a PDF file on the CD-ROM labeled "Printer Drivers and Utilities".
❖❖❖❖ SmartNetMonitor for Admin
A utility for the system administrator to manage prin ters on the network.
Reference
❒ For more informatio n about SmartNetMonitor for Admin, see the S martNetMonitor for Admin
Help file.
❖❖❖❖ SmartNetMonitor for Client
A utility for users to manage their own print status on the network.
Reference
❒ For more information about SmartNetMonitor for Client , see the SmartNetMonitor for Client Help
file .
20
Operating Instructions Printer Client Reference 2
Printer Drivers for This Printer
Printing r equires in stallatio n of a prin ter drive r for your operatin g system. The follow ing drive rs are
included on the CD-ROM that comes with this printer.
Printer Language PCL 5c RPCS PostScript 3
Operating system
Windows 95
Windows 98
Windows Me
Windows 2000
Windows NT 4.0
Mac OS
*1
Microsoft Windows 95 operating system
*2
Microsoft Windows 98 operating system
*3
Microsoft Windows Me operating system
*4
Microsoft Windows 2000 professional
*1
*2
*3
*4
*5
*6
√√
√√
√√
√√
√√
Microsoft Windows 2000 Server
*5
Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT Workstation operating system version 4.0 in a computer using x86 processors.
*6
Required version is 7.6.1 or later operating system.
*7
Requires Service Pack 5 or later.
*8
The Adobe PostScript printer drivers and PostScript Printer Description (PPD) files are included on the
CD-ROM labeled "P rinter Drivers and Utilities".
√
*8
√
*8
√
*8
√
*8
√
*7 *8
*8
√
21
Operating Instructions Printer Client Reference 2
❖❖❖❖ PCL 5c printer driver
This printer driver allows the computer to communicate with the printer via a printer language.
⇒ P.28 “Windows 95/98/Me - Accessing the Printer Properties”
⇒ P.30 “Windows 2000 - Accessing the Printer Properties”
⇒ P.33 “Windows NT 4.0 - Accessing the Printer Properties”
❖❖❖❖ RPCS printer driver
This printer driver al lows the compu ter to communi cate wi th the p rin ter vi a a pri nter l anguage . The
preset type user interface is provided in addition to the conventional one.
⇒ P.36 “Windows 95/98/Me - Accessing the Printer Properties”
⇒ P.38 “Windows 2000 - Accessing the Printer Properties”
⇒ P.41 “Windows NT 4.0 - Accessing the Printer Properties”
❖❖❖❖ Adobe PostScript Printer Drivers and PPD files
The Adobe Postscript printer drivers and the PPD files are included on the CD-ROM that comes
with this printer. Ad obe PostScript printer driver allows the comp uter to communicate w ith the
printer via a pr inter lang uage. The PP D files all ow the prin ter driver to enable the printer spe cific
functions.
⇒ P.44 “Windows 95/98/Me - Accessing the Printer Properties”
⇒ P.46 “Windows 2000 - Accessing the Printer Properties”
⇒ P.49 “Windows NT 4.0 - Accessing the Printer Properties”
⇒ P.52 “Macintosh - Setting up for Printing”
22
Operating Instructions Printer Client Reference 2
SmartNetMonitor for Admin
SmartNetMonitor for Admin is software that uses the TCP/IP and IPX/SPX protocols to monitor the
printers in a network. It can monitor multiple network printers having IP addresses. We recommend
network ad ministrators to use thi s software.
❖❖❖❖ File Path
SmartNetMonitor for Admin is sto red in the following folder on the CD-ROM
NETWORK\NETMON\ADMIN\DISK1
OS Protocol Stack
Microsoft Windows 95 / 98/M e TCP/IP provided with Wi nd ow s 95/9 8/ M e
IPX/SPX provided with Windows 95/98/Me
NetWare network client provided with Windows 95/98
Novell Client for Windows 95/98
Microsoft Windows 20 00 TCP/IP provided with Wi nd ow s 200 0
IPX/SPX provided with Windows 2000
NetWare Client provided with Windows 2000
Novell Client for Windows NT/2000
23
Microsoft Windows NT4 .0 TCP/IP provided with Wind ow s NT
IPX/SPX provided with Windows NT
Client Service for NetWare provided with Windows NT
Novell Client for Windows NT/2000
Operating Instructions Printer Client Reference 2
❖❖❖❖ What can it do?
SmartNetMonitor for Admin is equipped with the following functions.
• Limits the settings to be done fr om the operation pane l, and disables change s to be made to some
of the items.
• Enables the selection of paper type loaded in the printer.
• Switches to the Energy Saver mode, and wake up from the Energy Saver mode.
• Checks the information on printing, paper exhaustion, and such, on the computer.
• Monitors multip le printers at t he same time. When ther e are many print ers, you can create groups
and classify the printers to facilitate management.
• Checks the printer's network settings and detailed information of devices.
• Enables you to change the printer's network settings.
• Checks per print log code the number of pages printed with the printer.
• Checks the results of print jobs executed from the computer.
• Checks the number of pages printed for each computer, using the user codes.
Note
❒ Using this function requires the User Account Enhance Unit Type B.
24
Reference
❒ See the SmartNetMonitor for Admin Help file for more information about using SmartNetMonitor
for Admin.
Operating Instructions Printer Client Reference 2
SmartNetMonitor for Client
SmartNetMonitor for Cli ent i s s oft war e e qui ppe d wi th the following functions. We recommend all us ers of this printer to install this software.
• Provides the function to print in a Peer-to-Peer network, using the TCP/IP protocol, NetBEUI, and
IPP from Windows 95/98/Me, Windows 2000, and Windows NT 4.0.
• Uses the TCP/IP and IPX/SPX protocols to monitor the status of devices in a network constantly.
❖❖❖❖ File Path
SmartNetMonitor for Client is stored in the following folder on the CD-ROM
NETWORK\NETMON\CLIENT\DISK1
OS Protocol Stack
Microsoft Windows 95 / 98/M e TCP/IP provided with Wi nd ow s 95/9 8/ M e
IPX/SPX provided with Windows 95/98/Me
NetBEUI provided with Windows 95/98/Me
NetWare network client provided with Windows 95/98
Novell Client for Windows 95/98
Microsoft Windows 20 00 TCP/IP provided with Wi nd ow s 200 0
IPX/SPX provided with Windows 2000
NetBEUI provided with Windows 2000
NetWare Client provided with Windows 2000
Novell Client for Windows NT/2000
Microsoft Windows NT4 .0 TCP/IP provided with Wind ow s NT
IPX/SPX provided with Windows NT
NetBEUI provided with Windows NT
Client Service for NetWare provided with Windows NT
Novell Client for Windows NT/2000
25
Operating Instructions Printer Client Reference 2
❖❖❖❖ What can it do?
SmartNetMonitor for Client is equipped with the foll owing functions.
• Peer-to-Peer print function
• Prints directly on the network printer without a print server.
• Prints on a substitut e printer when the re are too many jobs acc umulated in the spe cified print-
er, or when an error disables printing (Recovery printing).
• Allocates multiple printings to multiple printers (Parallel Printing).
• Prior group registration of printers specified for Recovery/Parallel Printing.
• Checks the information on printing, paper exhaustion, and such, on the computer.
• Simultaneously monitors multiple printers in use.
• Checks the printer's network settings and detailed information of devices.
• Enables you to check the log of print jobs using the User ID.
• An error message warns when there is an error on the specified printer during transfer or printing
of data.
• Equipment monitoring function
• Checks the equipment inf ormati on on prin ting, pa per exha ustion, and su ch, on t he compute r.
• Simultaneously monitors multiple printers in use.
• Checks the printer's network settings and detailed information of devices.
• Enables you to check the log of print jobs using the user ID.
• A window opens to notify the completion of printing. You can also select to be notified of the
print condition, such as displaying the notice only when Recovery Printing is executed.
26
Operating Instructions Printer Client Reference 2
Limitation
❒ Make similar settings for the option configuration of the printer for Recovery/Parallel Printing and
the printer for giving print commands. If the required options necessary for printing, such as the
Paper Feed Unit, are not installed on the substitute printer, that function is disabled.
❒ Load paper of the same size on both the printer for Recovery/Parallel Printing and the printer for
giving print command s. When specifyi ng a particular Pa per Tray for printing , load paper of the
same size into that tray.
❒ If the type and devices of the printer for Recovery/Parallel Printing and the printer for giving com-
mands are different, the print results might not turn out identical.
❒ If you select Sample Print or Locked Print, you cannot execute Recovery/Parallel Printing.
Reference
❒ See the SmartNetMonitor for Client Help file for more information about using SmartNetMonitor
for Client.
27
Operating Instructions Printer Client Reference 2
4. Setting up the Printer Driver and Canceling a Print Job
PCL 5c - Accessing the Printer Properties
Windows 95/98/Me - Accessing the Printer Properties
There are two methods you can use to open the [Printer Properties] dialog box.
Making default printer settings
To make th e defaul t print er setti ngs, firs t open the [Printer Properties] dialog box from the [Printers]
window.
Note
❒ With some applications, the printer driver's settings are not used, and the application's own default
settings are applied.
A
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
B
Click to select the icon of the printer you want to use.
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C
On the [File] menu, click [Properties].
D
Make the necessary settings, and then click [OK].
Operating Instructions Printer Client Reference 2
----If a message is displayed during installation of the printer driver
When there is a driver in the computer that is newer than the one currently being installed, the warning
dialog box appears.
In such a case, you cannot inst all with the Auto Run program. Use the driver that was used in installing
the driver that is displayed in the message, and reinstall with [Add Printer].
A Click [Start], point to [Settings], and then click [Printers].
B Double-click the [Add Printer] icon.
C Follow the wizard to install the driver.
If the printer driver disk is a CD-ROM, the sources of installa tion are as fo llows. If the i nstaller st arts
up, click [Cancel] to quit it.
• PCL 5c
DRIVERS\PCL5C\WIN9X_ME\(Language)\DISK1
Making printer settings from an application
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To make the printer sett ings for a spec ific application , open the [Printer Properties] dialog b ox from that
application. The following example describes how to make settings for the WordPad application that
comes with Windows 95/98/Me.
Note
❒
The actual procedure you should follow to open the
the application. For more information, see the documentation that comes with the application you are using.
❒ With some applications, the printer driver's settings are not used, and the application's own default
settings are applied.
❒ Any settings you make in the following procedure are valid for the current application only.
[Printer Properties]
dialog box may differ depending on
Operating Instructions Printer Client Reference 2
A
On the [File] menu, click [Print].
The [Print] dialog box appears.
B
Select the printer you want to use in the [Name] list box, and then click [Properties].
The [Printer Properties] dialog box appears.
C
Make the necessary settings, and then click [OK].
D
Click [OK] to start print i ng.
Windows 2000 - Accessing the Printer Properties
Making printer default settings - Printer Properties
Limitation
❒ Changing the printer settings requires Manage Printers permission. Members of the Administrators
and Power Users grou ps have Manage Printe rs permission by defaul t. When you set up optio ns,
log on using an account that has Manage Printers permission.
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A
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
B
Click to select the icon of the printer you want to use.
C
On the [File] menu, click [Properties].
The [Printer Properties] appears.
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