Ricoh ap3800c QUICK GUIDE 1
Operating Instructions
Printer Client Reference 1
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
Introduction
To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information in the “Printer Reference” before using this machine. It contains important information related.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Software Version Conventions Used in This Manual
• NetWare 3.x means NetWare 3.12 and 3.2.
• NetWare 4.x means NetWare 4.1, 4.11, 4.12 and IntranetWare.
Trademarks
Macintosh is a registered trademark of Apple Computer, Inc.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
NetWare is a registered trademark of Novell, Inc.
PostScript is a registered trademark of Adobe Systems, Incorporated.
PCL is a registered trademark of Hewlett-Packard Company.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of the Windows operating systems are as follows:
®
•Microsoft
Windows® 95 operating system
•Microsoft® Windows® 98 operating system
•Microsoft® Windows® Millennium Edition (Windows Me)
®
•Microsoft
Windows® 2000 Professional
•Microsoft® Windows® 2000 Server
•Microsoft® Windows NT® Server operating system Version 4.0
®
•Microsoft
Windows NT® Workstation operating system Version 4.0
How to Read This Manual
R
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WARNING:
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are not followed, could result in death or serious injury.
CAUTION:
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are not followed, may result in minor or moderate injury or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
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[]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's operation panel.
Keys on the computer's keyboard.
i
TABLE OF CONTENTS
1.Confirming a Network Environment
Windows 95/98/Me Client.......................................................................... 1
Windows 2000 Client................................................................................. 2
Windows NT 4.0 Client.............................................................................. 3
NetWare Client........................................................................................... 4
Macintosh Client........................................................................................ 5
UNIX Client................................................................................................. 6
2.Windows 95/98/Me Configuration
Printing with a Print Server ...................................................................... 7
Printing with a Windows 2000 or Windows NT 4.0 Print Server ................... 7
Printing without Using a Print Server...................................................... 9
Configuring Protocols.................................................................................... 9
Installing Software....................................................................................... 11
Printing with Parallel Connection .......................................................... 15
Installing the Printer Driver.......................................................................... 15
Setting up Options .................................................................................. 17
3.Windows 2000 Configuration
Printing with a Print Server .................................................................... 19
Printing with a Windows 2000 or Windows NT 4.0 Print Server ................. 19
Printing without Using a Print Server.................................................... 21
Configuring the Protocols............................................................................ 21
Installing Software....................................................................................... 23
Printing with a Standard TCP/IP Port.......................................................... 27
Configuring LPR Port Printing..................................................................... 28
Printing with Parallel Connection .......................................................... 30
Installing a Printer Driver............................................................................. 30
Setting up Options .................................................................................. 31
ii
4.Windows NT 4.0 Configuration
Printing with a Print Server .................................................................... 33
Printing with a Windows 2000 or Windows NT 4.0 Print Server ................. 33
Printing without Using a Print Server.................................................... 35
Configuring the Protocols............................................................................ 35
Installing Software....................................................................................... 37
Configuring LPR Port Printing..................................................................... 41
Printing with a Parallel Connection ....................................................... 43
Installing a Printer Driver............................................................................. 43
Setting up Options .................................................................................. 44
INDEX........................................................................................................ 46
iii
iv
1. Confirming a Network
Environment
Windows 95/98/Me Client
For details about how to set up the printer as a network printer in a Windows
95/98/Me environment, see P.7 “Windows 95/98/Me Configuration”. There are
three methods for using the printer as a network printer.
❖ Printing with a Print Server
Windows 2000/Windows NT 4.0
Print Server
❖ Printitng without Using a Print Server
SmartNetMonitor for Client
❖ Printing with a Parallel Connection
Windows 95/98/Me
Client
1
1
Confirming a Network Environment
Windows 2000 Client
For details about how to set up the printer as a network printer in a Windows
2000 environment, see P.19 “Windows 2000 Configuration”. There are three methods for using the printer as a network printer.
❖ Printing with a Print Server
Windows 2000/Windows NT 4.0
Print Server
❖ Printing without Using a Print Server
SmartNetMonitor for Client, LPR, Standard TCP/IP
❖ Printing with a Parallel Connection
Windows 2000
Client
2
Windows NT 4.0 Client
Windows NT 4.0 Client
For details about how to set up the printer as a network printer in a Windows
NT 4.0 environment, see P.33 “Windows NT 4.0 Configuration”. There are three
methods for using the printer as a network printer.
❖ Printing with a Print Server
Windows 2000/Windows NT 4.0
Print Server
❖ Printing without Using a Print Server
1
SmartNetMonitor for Client,LPR
❖ Printing with a Parallel Connection
Windows NT 4.0
Client
3
1
Confirming a Network Environment
NetWare Client
For details about how to set up the printer as a network printer in a NetWare environment, and how to use the printer as either a print server or a remote printer,
see “NetWare Configuration” in Printer Client Reference 2 included as a PDF file
on the CD-ROM.
Print Server
NetWare
File Server
Windows 95/98/Me
Windows 2000
Windows NT 4.0
Remote Printer
NetWare
Print Server
NetWare
File Server
4
Macintosh Client
Macintosh Client
For details about how to set up the printer as a network printer in a Macintosh
environment, see “Macintosh Configuration” in Printer Client Reference 2 includ-
ed as a PDF file on the CD-ROM.
Macintosh Client
1
5
1
Confirming a Network Environment
UNIX Client
For details about how to setup the printer as a network printer in a UNIX environment, see the UNIX Supplement included as a PDF file on the CD-ROM.
UNIX Client
6
2. Windows 95/98/Me
Configuration
Printing with a Print Server
Printing with a Windows 2000 or Windows NT 4.0 Print Server
This section describes the procedures for setting up a client on a network that
uses Windows 2000 Server, Windows 2000 Professional, Windows NT 4.0 Server
or Windows NT 4.0 Workstation as a print server.
To print from Windows 95/98/Me, you must install the printer driver and
change the printer port to the print server.
Windows 2000
Windows NT 4.0
Print Server
Windows 95/98/Me
Preparation
If you print with a print server, select [Typical] installation.
The PCL 5c and RPCS printer driver can be installed by [Typical] installation.
This section assumes that the client has already been configured to communicate with a Windows 2000 or Windows NT 4.0 print server. Do not begin the
following procedure until the client has been set up and configured correctly.
Close all applications that are running.
A
Insert the CD-ROM into the CD-ROM drive.
B
The installer will start by Auto Run.
Important
❒ Never have two versions of the same printer driver installed on your sys-
tem at the same time. When upgrading to a new version of the printer driver, delete the old version, and then install the new one.
7
2
Windows 95/98/Me Configuration
Note
❒ Auto Run might not automatically work with certain OS settings. In this
case, launch "INSTTOOL.EXE" located on the CD-ROM root directory.
Follow the instructions on the screen.
C
Select [Typical] installation, and then click [Next].
D
Follow the instructions on the screen.
E
Click [Add] when the "Select Port" dialog box appears.
F
Select [network printer], and then click [OK].
G
Double-click the computer name you want to use as a print server in the
H
"Browse for Printer" window.
Select the printer you want to use, and then click [OK].
I
After confirming that the location for the selected printer shown, click
J
[Next].
Follow the instructions on the screen.
K
If you use a User Code, configure it.
L
Restart the computer after the installation is complete.
M
Set up the options with the printer driver.
N
Note
❒ The procedure to specify the "User Code" may differ depending on the
printer language.
• RPCS
You can specify the "User Code" when installing the printer driver. You
cannot register or edit the "User Code" from the printer driver dialog
box. To change the "User Code", you must uninstall the printer driver
then register the new "User Code" during the re-install process.
• PCL 5c/PostScript3
You can specify the "User Code" with the printer driver properties after
installing the printer driver. See the Help file for the printer driver.
❒ You must set up the options when the bidirectional transmission is dis-
abled. For more information about the status of the bidirectional transmission, see P.17 “The conditions of the bidirectional transmissions”
Reference
For more information about settings for options, see P.17 “Setting up Op-
tions”.
8
Printing without Using a Print Server
Printing without Using a Print Server
Configuring Protocols
Configuring TCP/IP and IPP for Printing
Follow these instructions to configure the printer and Windows 95/98/Me to
use the TCP/IP protocol and IPP.
❖❖❖❖ Configuring the printer
Configure the printer to use the TCP/IP protocol.
• Confirm that the TCP/IP protocol is set to be active. (The factory default is
active.)
• Assign an IP address and make other settings required for using the TCP/
IP protocol.
Reference
For more information about how to make the above settings, see “Config-
uring the printer for the Network” in Administrator Reference 1.
If DHCP is used to assign IP addresses, see Appendix, “When Using DH-
CP” in Administrator Reference 2 included as a PDF file on the CD-ROM.
2
Note
❒ After setting the IP address, use the ping command to confirm that it has
been set correctly.
Click [Start], point to [Programs], and then click [MS-DOS Prompt].
A
Type the following. (Example IP address is 192.168.15.16)
B
C:> ping 192.168.15.16
If the address has been configured correctly, the following message appears.
Reply from 192.168.15.16 : bytes=32 time<10ms TTL=32
If the address has been configured incorrectly, the following message
appears.
Request timed out.
❖❖❖❖ Configuring a Windows 95/98/Me computer
Follow these steps to configure a Windows 95/98/Me computer to use the
TCP/IP protocol.
Open [Control Panel] and double-click the [Network] icon. Confirm that
A
“TCP/IP” is listed in the [The following network components are installed:] box
under the [Configuration] tab.
Note
❒ If the TCP/IP protocol is not installed, click [Add] under the [Configura-
tion] tab and install it. For more information about installing the TCP/
IP protocol, see Windows 95/98/Me Help.
9
2
Windows 95/98/Me Configuration
Configure the TCP/IP protocol with the appropriate IP address, subnet
B
mask and other settings.
Confirm with the network administrator that the settings are correct.
Configuring NetBEUI for Printing
Follow these instructions to configure the printer and Windows 95/98/Me to
use the NetBEUI protocol.
❖❖❖❖ Configuring the printer
Configure the printer to use the NetBEUI protocol.
• Confirm that the NetBEUI protocol is set to be active. (The factory default
is active.)
Reference
For more information about how to make the above settings, see “Config-
uring the printer for the Network” in Administrator Reference 1.
❖❖❖❖ Configuring a Windows 95/98/Me computer
Install the NetBEUI protocol on the Windows 95/98/Me computer and set it
as the default protocol.
Open [Control Panel] and double-click the [Network] icon. Confirm that “Net-
A
BEUI” is listed in the [The following network components are installed:] box un-
der the [Configuration] tab.
Note
❒ If the NetBEUI protocol is not installed, click [Add] under the [Configura-
tion] tab and install it. For more information about installing the Net-
BEUI protocol, see Windows 95/98/Me Help.
❒ If “NetBEUI ->Dial-Up Adaptor” is listed in the [The following network
components are installed:] box, select it, and then click [Remove] to remove
the binding.
Set the NetBEUI protocol as the default protocol. Click the [Configuration]
B
tab, select “NetBEUI” in the [The following network components are installed:]
box, and then click [Properties].
Click the [Advanced] tab, select [Set this protocol to be the default protocol], and
C
then click [OK].
Click [OK] to close the [Network] dialog box.
D
When the message to restart appears, click [Yes].
E
10
Printing without Using a Print Server
Installing Software
Preparation
Select [Network] installation when you print without using a print server.
[Network] installation installs the PCL 5c and RPCS printer driver and Smart-
NetMonitor for Client. When you print using TCP/IP, NetBEUI or IPP protocol in a Peer-to-Peer Network, you must select this installation.
[Custom] installation allows you to install SmartNetMonitor for Client separately.
Installing by "Network" installation
Close all applications that are running.
A
Insert the CD-ROM into the CD-ROM drive.
B
The installer will start by Auto Run.
Important
❒ Never have two versions of the same printer driver installed on your sys-
tem at the same time. When upgrading to a new version of the printer driver, delete the old version, and then install the new one.
2
Note
❒ Auto Run might not automatically work with certain OS settings. In this
case, launch "INSTTOOL.EXE" located on the CD-ROM root directory.
Follow the instructions on the screen.
C
Select [Network] installation when the selection screen appears.
D
Follow the instructions on the screen.
E
Select a printer you want to use when the [Select Printer] dialog box appears.
F
Click [Add..] when the [Select Port] dialog box appears.
G
Select [SmartNetMonitor for Client], and then click [OK].
H
Available printers will be listed.
11
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