Ricoh ap3800c PostScript
Operating Instructions
PostScript 3 Supplement
Introduction ........................................................................................................................... 3
1.PostScript 3
Installing the PostScript Printer Driver.............................................................................. 4
Windows 95/98/Me - Installing the PostScript Printer Driver.......................................................... 4
Windows 2000 - Installing the PostScript Printer Driver.................................................................. 7
Windows NT 4.0 - Installing the PostScript Printer Driver............................................................ 10
Macintosh........................................................................................................................................ 15
Uninstalling the PostScript Printer Driver ....................................................................... 19
Windows 95/98/Me - Uninstalling the PostScript Printer Driver ................................................... 19
Windows 2000 - Uninstalling the PostScript Printer Driver........................................................... 20
Windows NT 4.0 - Uninstalling the PostScript Printer Driver........................................................ 21
Installable Options............................................................................................................... 22
Printing a Document ........................................................................................................... 23
Sample Print.................................................................................................................................... 34
Locked Print.................................................................................................................................... 42
Printer Utility for Mac........................................................................................................ 52
Installing Printer Utility for Mac..................................................................................................... 52
Starting Printer Utility for Mac ....................................................................................................... 53
Printer Utility for Mac Functions.................................................................................................... 53
Downloading PS Fonts.................................................................................................................... 55
Displaying Printer's Fonts ................ . ........ ......... ...................................................... ....................... 56
Deleting Fonts ................................................................................................................................. 56
Initializing the Printer Disk............................................................................................................. 57
Page Setup....................................................................................................................................... 58
Printing Font Catalog...................................................................................................................... 58
Printing Font Sample....................................................................................................................... 59
1
Operating Instructions
Renaming the Printer....................................................................................................................... 59
Restarting the Printer....................................................................................................................... 60
Downloading PostScript Files......................................................................................................... 61
Selecting the Zone........................................................................................................................... 61
Displaying the Printer Status........................................................................................................... 62
Launching the Dialogue Console.................................................................................................... 63
INDEX.................................................................................................................................. 64
2
Operating Instructions
Introduction
To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the printer.
Please read the Safe ty I nform at ion b efo re usi ng this p rin ter. I t co ntain s imp ort ant infor ma tion rela ted
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, speci al, incidental, or consequential damages as a resul t of handling or operatin g the
machine.
Trademarks
Microsoft, Windows and Wi ndows NT are reg istered trademark s of Micros oft Corpo ration i n the Unit ed States and/or other countries.
Adobe and PostScript are registered trademarks of Adobe Systems Incorporated.
Appletalk, Apple, Macintosh is a registered trademark of Apple Computer, Incorporated.
Other product names used here in are f or i dent if ic at ion purposes only and might be tr ad emar ks of thei r
respective companies. We disclaim any and all rights in those marks.
3
Notes:
Some illustrations might be s lightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Operating Instructions
1. PostScript 3
Installing the PostScript Printer Driver
This section descr ibes b asic i nstr uction s for insta lling th e prin ter dr iver. The a ctual proce dure may differ depending on the operating system. Follow one of the appropriate procedures below.
Important
❒ Before updating the printer driver by installing the latest version, you should uninstall any former ver-
sion first. See the Printer Client Reference 2.
Windows 95/98/Me - Installing the PostScript Printer Driver
Installing the printer driver
Important
❒ Be sure to install the PPD file for Windows 95/98/Me. Do not accidentally install the PPD file for Win-
dows 2000 or Windows NT 4.0.
A
Close all applications that are currently running.
4
B
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
C
Double-click the [Add Printers] icon.
[Add Printer Wizard] starts.
D
Click [Next].
Operating Instructions
E
Click [Local Printer], and then click [Next].
A dialog box for selecting the printer manufacturer and model name appears.
F
Click [Have Disk].
A dialog box for installing the printer driver from a disk appears.
G
Hold down the {{{{SHIFT}}}} key and insert the CD-ROM into the CD-ROM drive. Keep the
{{{{SHIFT}}}} key held down until the computer has finished accessing the CD-ROM.
If the Auto Run program starts, click [Cancel].
H
Click [Browse].
I
Select the CD-ROM in the [Drives:] list box.
J
In the [Folders:] box, double-click [DRIVERS], [PS], [WIN9X_ME]. Then double-click the folder
of the appropriate language for the operating system. Finally, click [DISK1].
K
Click [Open].
L
Click [OK].
5
M
Click to select the name of the printer whose driver you want to install, and then click [Next].
N
In the [Available ports:] box, click to select [Printer Port], and then click [Next].
O
Change the name of the printer if you want, and then click [Next].
P
Select whether or not you want to print a test page, and then click [Finish].
Q
If you are asked whether you want to restart Windows, select [Yes]. If you are not asked, re-
start Windows after completing the installation.
Operating Instructions
Setting up options
Important
❒ If the printer is equipped with cer tain options (e.g. the Paper Feed U nit or the Memo ry Unit), you
should set up the options with the printer driver.
A
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
B
Click to select the icon of the printer you want to use.
C
On the [File] menu, click [Properties].
The [Printer Properties] dialog box appears.
D
Click the [Accessories] tab.
E
In the [Options] group, select the option you have installed on the printer.
F
Use the [Change settings for:] list box to select the appropriate setting for the selected option.
6
G
Click [Apply] to apply the settings you made.
H
Repeat steps E – G for all options.
I
After mak i ng all settings for options, click [OK].
Operating Instructions
Windows 2000 - Installing the PostScript Printer Driver
Installing the printer driver
Limitation
❒ Installing a printer driver requires Manage Printers permission. Members of the Administrators, and
Power Users groups have Manage Printers permission by default. When you install a printer driver,
log on using an account that has Manage Printers permission.
Important
❒ Be sure to install the PPD file for Windows 2000. Do not accidentally install the PPD file for Windows
95/98/Me or Windows NT 4.0.
A
Close all applications that are currently running.
B
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
7
C
Double-click the [Add Printers] icon.
[Add Printer Wizard] starts.
D
After confirming that the [Local Printer] option is selected, click [Next].
A dialog box for selecting the printer port appears.
E
Select the check box of the port you want to use, and then click [Next].
A dialog box for selecting the printer manufacturer and model name appears.
Operating Instructions
F
Click [Have Disk].
A dialog box for installing the driver from a disk appears.
G
Hold down the left {{{{SHIFT}}}} key and inser t the CD-RO M into the CD -ROM drive . Keep the
left {{{{SHIFT}}}} key held down until the computer has finished accessing the CD-ROM.
If the Auto Run program starts, click [Cancel].
H
Change the drive name in the list box to the name of the CD-ROM drive, and then click
[Browse].
I
In the [Folders:] box, double-click [DRIVERS], [PS], [WIN2000]. Then double-click the folder of
the appropriate language for the operating system. Finally, click [DISK1].
J
Click [Open].
K
Click [OK].
A printer model selection dialog box appears.
L
Click to select the name of the printer whose driver you want to install, and then click [Next].
A dialog box for changing the printer name appears.
8
M
Change the name of the printer if you want, and then click [Next].
N
Click [Next].
O
In the next dialog box you will be asked to print a test page, select [No], and then click [Next].
A confirmation dialog box appears.
P
Confirm the settings you have set, and then click [Finish].
The installer copies the printer d river files from the CD-ROM to the computer's hard disk.
Operating Instructions
Q
Set up the o ptions with the print er driver.
R
Restart Windows.
Note
❒ Print a test page after completing installation.
Setting up options
Limitation
❒ Changing the setting of the printer requires Manage Printers permission. Members of the Adminis-
trators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.
Important
❒ If the printer is equipped with cer tain options (e.g. the Paper Feed U nit or the Memo ry Unit), you
should set up the options with the printer driver.
A
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
9
B
Click the icon of the printer you want to use. On the [File] menu, click [Properties].
C
Click the [Device Settings] tab.
D
Click the installed option in the [Installable Options] box, and then select [Installed] or [Not In-
stalled] from the drop-down list box.
E
Repeat step D for all options.
F
After making all settings you want, click [OK].
Operating Instructions
Windows NT 4.0 - Installing the PostScript Printer Driver
Installing the printer driver
Limitation
❒ Installing a printe r driver requires Full Control acces s permission. Members of the Admini strators,
Server Operators, Print Operato rs, and Power U sers groups h ave Full Control permission by default. When you install a printer driver, log on using an account that has Full Control permission.
Important
❒ The CD-ROM containing the Windows NT Server operating system version 4.0, or the Windows NT
Workstation operating system is required for installing the printer driver.
❒ We recommend that you upgrade the Windows NT 4.0 operating system to Service Pack 4 or later
before installing the printer driver. Contact your Windows retailer for more information about the latest version availabl e.
❒ Be sure to install the PP D fi le for W indows NT 4.0 . Do n ot a cc identally install the PPD file for Win-
dows 95/98/Me or Windows 2000.
10
A
Close all applications that are currently running.
B
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
C
Double-click the [Add Printers] icon.
[Add Printer Wizard] starts.
D
After confirming that the [My Computer] option is s elected, click [Next].
A dialog box for selecting the printer port appears.
Operating Instructions
E
Select the check box of the port you want to use, and then click [Next].
A dialog box for selecting the printer manufacturer and model name appears.
F
Click [Have Disk].
A dialog box for installing the driver from a disk appears.
G
Hold down the {{{{SHIFT}}}} key and insert the CD-ROM into the CD-ROM drive. Keep the
{{{{SHIFT}}}} key held down until the computer has finished accessing the CD-ROM.
If the Auto Run program starts, click [Cancel].
H
Change the drive name in the list box to the name of the CD-ROM drive, and then click
[Browse].
I
In the [Folders:] box, double-click [DRIVERS], [PS], [NT4]. Then double-click the folder of the
appropriate language for the operating system. Finally, click [DISK1].
J
Click [Open].
K
Click [OK].
A printer model selection dialog box appears.
11
L
Click to select the name of the printer whose driver you want to install, and then click [Next].
A dialog box for changing the printer name appears.
M
Change the name of the printer if you want, and then click [Next].
N
Click [Next].
Operating Instructions
O
In the next dialog box asking if you want to print a test pa ge, select [No] and the n click [Finish].
The installer copies the printer d river files from the CD-ROM to the computer's hard disk.
Note
❒ Print a test page after completing installation and restarting Windows.
P
If you are asked whether you want to restart Windows, select [Yes]. If you are not asked, re-
start Windows after completing the installation.
Setting up options
Limitation
❒ Changing the setting of the printer requires Full Control access permission. Members of the Admin-
istrators, Server Operators, Print Operators, and Power Users groups have Full Control permission
by default. When you setup options, log on using an account that has Full Control permission.
Important
❒ If the printer is equipped with cer tain options (e.g. the Paper Feed U nit or the Memo ry Unit), you
should set up the options with the printer driver.
12
A
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
B
Click to select the icon of the printer you want to use.
C
On the [File] menu, click [Properties].
The [Printer Properties] dialog box appears.
D
Click the [Device Settings] tab.
Operating Instructions
E
In the [Installable Options] group, select the option you have installed on the printer.
The curre nt setting appears in the [Change Setting] box.
F
Use the [Change Setting:] list to select the appropriate setting for the selected option.
G
Repeat steps E – F for all options.
H
After making all option settings, click [OK].
13
Operating Instructions
----Using Adobe PageMaker Version 6.0 or 6.5
If you use the printer under Windows 95/98/Me, Windows 2000, Windows NT 4.0 with Adobe PageMaker, you need to copy the PPD file to the PageMaker folder.
The PPD file is the file with extension ".ppd" on the CD-ROM. It is in the folder as follows:
• Windows 95/98/Me
DRIVERS\PS\WIN9X_ME\(Language)\DISK1\
• Windows 2000
DRIVERS\PS\WIN2000\(Language)\DISK1\
• Windows NT 4.0
DRIVERS\PS\WIN\NT4\(Language)\DISK1\
The [WIN95_98] folder, inside the [PS] folder is for the Windows 95/98/Me operating system. Use the
folder at this level that is appropriate for the operating system you are using.
The third folder, "(Language)" may be substituted by an appropriate language name.
Copy this file to the PageMaker folder.
For PageMaker 6.0 default install ation, the folde r is "C:\PM6\RSRC \PPD4", and for P ageMaker 6.5
default installation, the directory is "C:\PM65\RSRC\USENGLISH\PPD4". The "USENGLISH" may
differ depending on your language selection.
14
Operating Instructions
Macintosh
Macintosh - Installing the PostScript Printer Driver
It is necessary to install a printer driver and a PPD file to print from a Macintosh.
Follow these steps to insta ll a printer driv er and a PPD file into a Macintos h using MacOS 7.6.1 or later.
A
Insert the CD-ROM into the CD-ROM drive.
B
Double-click the CD-ROM icon.
C
Double-click the [PS] folder.
D
Double-click the folder of the la nguage you use.
E
Open [DISK1], and then double-click the installer icon.
F
Follow the instructions on the screen.
15
G
Double-click [Extensions].
H
Double-click [Printer Descriptions].
I
Double-click the CD-ROM icon on the desktop.
J
Double-click [DISK1] in the folder of the language you use.
K
Drag the PPD file into [Printer Descriptions].
L
Drag the Plugin file into [Printer Descriptions] in [Extensions] in [System Folder].
M
Restart the Macintosh.
Operating Instructions
Setting Up the PPD File
Preparation
❒ Confirm that the pr in ter i s co nne cte d t o a n A ppl eT alk ne twor k before performing the following pr o-
cedure.
A
On the [Apple] menu, select [Chooser].
B
Click the [Adobe PS] icon.
C
In the [Select a PostScript Printer:] list, click the name of the printer you want to use.
D
Click [Create].
E
Click the printer you want to use, and then click [Select].
The PPD file is set up, and the [Adobe PS] icon appears at the left of the printe r name in the list.
Next, follow the procedure on P.16 “Setting Up Options” to make the option settings, or close the
[Chooser] dialog box.
16
Setting Up Options
A
On the [Apple] menu, select [Chooser].
B
Click the [Adobe PS] icon.
C
In the [Select the PostScript Printer:] list, c lick the name of the printer y ou want to use, and then
click [Setup].
D
Click [Configure].
A list of options appears.
Operating Instructions
E
Select the option you want to set up, and then select th e appropriate setting for it.
Note
❒ If the option you want to set up is not displayed, the PPD file might not be set up correctly. Check
the name of the PPD file shown in the dialog box.
F
Click [OK].
The list of options closes.
G
Click [OK].
The [Chooser] dialog box appears.
H
Close the [Chooser] dialog box.
Installing the ColorSync profile
ColorSync profile make it possible for the printer to print colors of similar intensity to those that appear
on your computer display. You must install the ColorSync profile to use this feature.
17
Note
❒ The ColorSync profile conform with the color characteristics defined by the International Color Con-
sortium (I CC).
❒ Some computer displays may require particular settings to be controlled by ColorSync. See the doc-
umentation that comes with your display for details.
The following procedure shows how to install the ColorSync Profile.
A
Start the Macintosh.
Operating Instructions
B
Double-click the hard di sk icon, an d then o pen the appr opriate fol der for installi ng the Co lorSync profile.
Note
❒ The location of the appro pr iat e fol der may di ffer de pend ing on the version of the operating sys-
tem. The following are examples:
• System:Preferences:ColorSync Profiles
• System:ColorSync Profiles
C
Insert the CD-ROM into the CD-ROM drive.
The icon of the CD-ROM appears.
D
Double-click the CD-ROM icon.
The contents of the CD-ROM appear.
TM
E
Double-click the [ColorSync
F
Drag the file to the [ColorSync
The ColorSync profile is installed.
Profiles] folder in the CD-ROM.
TM
Profiles] folder on the hard disk.
18
Operating Instructions
Uninstalling the PostScript Printer Driver
This section describes how to uninstall the PostScript printer driver.
The actual procedure may differ depending on the operating system.
Follow the appropriate procedure below.
Windows 95/98/Me - Uninstalling the PostScript Printer Driver
A
Close all applications that are currently running.
B
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
C
Click to select the icon of the printer you want to remove.
D
On the [File] menu, click [Delete].
A confirmation dialog box appears.
19
E
Click [Yes] to uninstall the printer driver.
Operating Instructions
Windows 2000 - Uninstalling the PostScript Printer Driver
Limitation
❒ Uninstalling a printe r driver requires Manag e Printers permission. Me mbers of the Administrator s
and Power Users groups have Manage Printers permission by default. When you uninstall a printer
driver, log on using an account that has Manage Printers permission.
A
Close all the applications that are currently running.
B
Click [Start] on the taskbar, point to [Settings], and click [Printers].
The [Printers] window appears.
C
Click to select the icon of the printer you want to remove.
D
On the [File] menu, click [Delete].
A confirmation dialog box appears.
E
Click [Yes] to uninstall the printer driver.
20
Operating Instructions
Windows NT 4.0 - Uninstalling the PostScript Printer Driver
Limitation
❒ Uninstalling a printer driver requires Full Control access permission. Members of the Administrators,
Server Operators, Prin t Operators, and Powe r Users groups have Full Con trol Permission by default. When you uninstall a printer driver, log on using an account that has Full Control permission.
A
Close all applications that are currently running.
B
Click [Start] on the taskbar, point to [Settings], and then click [Printers].
The [Printers] window appears.
C
Click to select the icon of the printer you want to remove.
D
On the [File] menu, click [Delete].
A confirmation dialog box appears.
E
Click [Yes] to uninstall the printer driver.
21
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