Ricoh ap2700 Setup Guide rusp s e

Setup Guide

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

RICOH COMPANY, LTD.

15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo
Telephone: Tokyo 3479-3111

Aficio AP2700 Setup Guide

Overseas Affiliates

U.S.A.

RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]

The Netherlands

RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]

United Kingdom

RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]

Germany

RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: [phone]

France

RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]

Spain

RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
08005 Barcelona
Phone: [phone]

Italy

RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]

Hong Kong

RICOH HONG KONG LTD.
23/F., China Overseas Building,
139, Hennessy Road,
Wan Chai, Hong Kong
Phone: [phone]

Singapore

RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]

Model number: G038–27
Printed in The Netherlands
EE GB G038-8610

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatil ity from this ma chine all opera tors sho uld careful ly read an d follow the ins tructi ons in
this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Note

The names of the applications do not appear in the following pages. Confirm which applications you
will be using before reading this manual.

Descriptions in this manual Application

PRINTER MANAGER FOR ADMINIS-

Aficio Manager for Admin

TRATOR

PRINTER MANAGER FOR CLIENT Aficio Manager for Client

Power Source

220-240V, 50/60Hz, 4.5A or more
Please be sure to connect the power cord to a power source as above.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Ricoh shall not be resp onsib le for any damag e or exp ense that m ight res ult fr om the u se of part s other

than genuine Ricoh parts in your Ricoh office product.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage

Directive 73/23/EEC.”

Caution (in case of 100BaseTX environment):

1. Properly shielded and grounded cables (STP) and conn ectors must be used for con nections to ho st
computer (and/or peripheral) in order to meet EMC Directive 89/336/EEC emission limits.

2. STP with ferrite core must be used for RF interference suppression.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON.
b means POWER OFF.

Copyright © 1999 Ricoh Co., Ltd.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatil ity from this ma chine all opera tors sho uld careful ly read an d follow the ins tructi ons in
this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Note

The names of the applications do not appear in the following pages. Confirm which applications you
will be using before reading this manual.

Descriptions in this manual Application

PRINTER MANAGER FOR ADMINIS-

Aficio Manager for Admin

TRATOR

PRINTER MANAGER FOR CLIENT Aficio Manager for Client

Power Source

220-240V, 50/60Hz, 4.5A or more
Please be sure to connect the power cord to a power source as above.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine supplier's parts in your supplier's office product.
For good copy quality, supplier recommends that you use genuine supplier's toner.
Read this manual carefully before you use this product and keep it handy for future reference.

For safety, please follow the instructions in this manual.

Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage

Directive 73/23/EEC.”

Caution (in case of 100BaseTX environment):

1. Properly shielded and grounded cables (STP) and conn ectors must be used for con nections to ho st
computer (and/or peripheral) in order to meet EMC Directive 89/336/EEC emission limits.

2. STP with ferrite core must be used for RF interference suppression.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON.
b means POWER OFF.

Trademarks

Microsoft®, Windows®, and MS-DOS® are registered trademarks of Microsoft
Corporation in the United States and/or other countries.

®

PostScript

®

PCL
AppleTalk, Apple, Macintosh, TrueType, LaserWriter are registered trademarks

of Apple Computer, Incorporated.
Ethernet
Other product names used herein are for identification purposes only and might

be trademarks of their respective companies. We disclaim any and all rights in­volved with those marks.

Notes:

Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please con-

tact your local dealer.

Note

is a registered trademark of Adobe Systems, Incorporated.

is a registered trademark of Hewlett-Packard Company.

®

is a registered trademark of Xerox Corporation.

The proper names of the Windows operating systems are as follows:

• Microsoft

• Microsoft

• Microsoft

• Microsoft

• Microsoft

®

Windows® 95 operating system

®

Windows® 98 operating system

®

Windows® for Workgroups operating system Version 3.11

®

Windows NT® Server network operating system Version 4.0

®

Windows NT® Workstation operating system Version 4.0

i

ENERGY STAR Program

As an ENERGY STAR Partner, we have deter­mined that this machine model meets the ENER­GY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving sys­tem for developing and introducing energy-efficient office equipment to deal with en­vironmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Part­ner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office
equipment by means of energy-saving features, such as Low-power mode.

❖

Low-power Mode (Energy Saver Mode)

This printer automatically lowers its power consumption 10 or 15 minutes af­ter the last operation has been completed. To exit Low-power (Energy Saver)
mode, press any key on the operation panel. To change the setting of the En­ergy Saver mode, see “Using the Operation Panel” in the “Printer Reference”.

❖

Specifications

Energy Saver mode 1 Power Consumption 40W or less

Default Time 10 minutes

Recovery Time 100 seconds or less

Energy Saver mode 2 Power Consumption 25W or less

Default Time 15 minutes

Recovery Time 100 seconds or less

ii

Recycled Paper

-

Please contact your sales or service representative for recommended recycled
paper types that may be used in this machine.

iii

Manuals for this Printer

Manuals for this Printer

There are five manuals that come with this printer.
To enhance safe and efficient operation of your printer, all users should read and

follow the instructions contained in the following manuals.

❖

Setup Guide

Describes the procedures for installing your printer. (This Manual)

❖

Printer Reference

Describes the procedures and provides necessary information on using your
printer and its options.

❖

PostScript 3 Operating Instructions Supplement

Describes the menus and features you can set using the PostScript printer
driver. The manual is provided as a PDF file which is included in the CD­ROM labeled “Printer Drivers and Utilities”.

❖

Network Interface Board Operating Instructions

Describes the procedures and provides necessary information on setting up
and using your printer under the network environment. The manual is pro­vided as a PDF file which is included in the CD-ROM labeled “Printer Drivers
and Utilities”.

❖

PortNavi Operating Instructions Supplement

Describes the procedures for using PortNavi. The manual is provided as a
PDF file which is included in the CD-ROM labeled “Printer Drivers and Util­ities”.

iv

How to Read this Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op­erating.

Note

This symbol indicates precautions for operation, or actions to take after misop­eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's operation panel.
Keys on the computer's keyboard.

v

TABLE OF CONTENTS

1.Setting Up the Printer

Unpacking the Printer and Checking the Contents of the Box. ............ 1

Where to Put the Printer ........................................................................... 4

Installing Options...................................................................................... 6

Available Options.......................................................................................... 8

Installing PS400/PS440/PS420 (Paper Feed Unit)..................................... 10

Installing Interchange Unit Type 280........................................................... 13

Installing AD370 (Duplex Unit).................................................................... 16

Installing Bypass Tray Type 270................................................................. 19

Installing CS370 (Mailbox).......................................................................... 22

Installing Printer Feature Expander Type 185............................................. 24

Installing Printer Hard Disk Type 185.......................................................... 25

Installing the Toner Bottle...................................................................... 27

Loading Paper.......................................................................................... 29

Loading Paper on the Paper Tray............................................................... 29

Loading Paper on PS420 (Paper Feed Unit) ................................. ............. 31

Loading Paper on Bypass Tray Type 270................................................... 32

Connecting the Power Cord................................................................... 35

Selecting the Panel Display Language.................................................. 36

Printing a Configuration Page................................................................ 37

Interpreting a Configuration Page ......................................................... 38

Connecting the Printer............................................................................ 40

Requirements.............................................................................................. 40

Connecting the Printer to the Network........................................................ 42

Connecting the Printer to the Host Using a Parallel Cable ......................... 44

2.Configuring the Printer for the Network

Configuring the Printer for the Network with the Operation Panel..... 45

3.Installing the Printer Driver and Software

Auto Run .................................................................................................. 51

Installing by Auto Run ................................................................................ 52

Software and Utilities Included on the CD-ROM................................... 53

Installing the PCL 6/5e Printer Driver...................................... ..... ..... .... 55

Windows 95/98 - Installing the PCL 6/5e Printer Driver.............................. 55

Windows NT 4.0 - Installing the PCL 6/5e Printer Driver............................ 55

Windows 3.1x - Installing the PCL 6/5e Printer Driver................................ 56

Installing the PostScript Printer Driver................................................. 58

Windows 95/98 - Installing the PostScript Printer Driver............................. 58

vi

Windows NT 4.0 - Installing the PostScript Printer Driver........................... 58

Windows 3.1x - Installing the PostScript Printer Driver............................... 59

Using Adobe PageMaker Version 6.0 or 6.5.......................................... 61

Macintosh................................................................................................. 62

Macintosh - Installing the PostScript Printer Driver..................................... 62

Setting Up the PPD File.............................................................................. 63

Setting Up Options................. ..................................................................... 63

INDEX........................................................................................................ 64

vii

viii

1. Setting Up the Printer

R

Unpacking the Printer and Checking the
Contents of the Box

CAUTION:

To prevent injuries, this printer

•

should be lifted by at least two
people.

Check the contents of the box ac-

A

cording to the following list. If
one or more items are missing,
please contact your sales or ser­vice representative.

• Setup Guide (this manual)

• Printer Reference

• Additional documentation

• CD-ROM labeled “Printer Driv-

er and Utilities”

• Power cord

• Ferrite core

• Paper size seal

• Tray number seal

Important

❒

The interface cable is not sup­plied in the box. It is your re­sponsibility to provide the
interface cable appropriate for
the computer that you are us­ing. ⇒ P.40 “Connecting the

Printer”

Remove the adhesive tape from

B

the printer as shown in the illus­tration.

Note

❒

Do not remove the adhesive
tape from the power cord, if you
want to install the optional pa­per feed unit.

Slide tray 2 out (A), and release

C

the side guide adhesive lever (B),
and then slide the side guide
while pressing the release lever
(C).

ZAEH300E

❒

The toner bottle is not included
in the box. Consult your sales or
service representative about the
toner bottle.

ZAEH350E

1

Setting Up the Printer

1

Remove the adhesive tape.

D

Slide tray 1 out (A), and release

E

the side guide adhesive lever (B),
and then slide the side guide
while pressing the release lever
(C).

ZAEH310E

Open the front cover.

H

Remove the red tag on the photo

I

conductor unit slightly, and re­move the metal fitting and the
two tags.

ZAET010E

Remove the adhesive tape.

F

Slide tray 1 and tray 2 into the

G

printer until they stop.

ZAEH320E

ZAEH360E

Important

❒

Be sure to remove the red tag
from the photo conductor unit.
An error message will appear
on the panel display, if you turn
on the printer power before the
red tag is not removed.

Close the front cover.

J

ZAEK010E

2

Set the paper sensor within the

K

output tray on the top of the print­er as shown in the illustration.

Put the paper size seal directly be-

L

low the paper size display of the
front on the paper tray.

Unpacking the printer is finished.
For more information on installing
options, see P.6 “Installing Op-
tions”.

Unpacking the Printer and Checking the Contents of the Box

1

ZAEY260E

3

1

R

R

Setting Up the Printer

Where to Put the Printer

Your printer's location should be carefully chosen because environmental

A

conditions can greatly affect its performance.

WARNING:

•

Confirm that the wall outlet is near the machine and freely accessi­ble, so that in the event of an emergency, it can be easily un­plugged.

•

Only connect the machine to the power source described on this
sheet.

•

Avoid multi-wiri ng.

•

Do not damage, break or make any modifications to the power
cord. Do not place heavy objects on it, pull it hard or bend it more
than necessary. These actions could damage the cord. A frayed or
damaged cord might cause an electrical and fire hazard.

CAUTION:

Do not handle the plug with wet hands. Doing this might cause an elec-

•

trical shock.
Keep the machine in an area that is within optimum environmental con-

•

ditions. Operating the machine in an environment that is outside the rec­ommended ranges of humidity and temperature can cause an electrical
or fire hazard. Keep the area around the socket free of dust. Accumulat­ed dust can become an electrical or fire hazard.

Place the machine on a strong and level surface. Otherwise, the ma-

•

chine might fall and injure someone.
If you use the machine in a confined space, confirm there is a continuous

•

air turnover.

❖

Optimum Environmental Conditions

The recommended temperature and humidity

TAPX010E

: B: A

4

Where to Put the Printer

A: Possible operation range
B: Recommended range
The machine must be level within 5mm, 0.2" both front to rear and left to
right.
To avoid possible build-up of ozone, locate this machine in a large well
ventilated room that has an air turnover of more than 30m

❖

Space Required for Installation

3

/hr/person.

Leave enough space around the printer. This space is necessary to operate
the printer. The recommended (or minimum) space requirements are as
follows:

A

1

D

C

B

ZAEX010E

A: more than 10cm (4.0")
B: more than 45cm (17.8")
C: more than 75cm (29.6")
D: more than 10cm (4.0")

Environments to Avoid

B

Important

❒

Locations exposed to direct sunlight or strong light

❒

Dusty areas

❒

Areas with corrosive gases

❒

Areas excessively cold, hot, or humid

❒

Locations near an air conditioner or humidifier

❒

Locations near other electronic equipment

❒

Locations where the printer might be subjected to frequent strong vibra­tion

Power Source

C

Connect the power cord to a power source with the following specifications:

• 220-240V, 50/60Hz, 4.5A or more

5

1

R

Setting Up the Printer

Installing Options

CAUTION:

Before installing options, the machine should be turned off and unplugged

•

for at least thirty minutes. Components inside the machine become very
hot, and can cause a burn injury if touched.

Before moving the machine, unplug the power cord from the outlet. If the

•

cord is unplugged abruptly, it could become damaged. Damaged plugs or
cords can cause an electrical or fire hazard.

When lifting the machine, use the grips on both sides. The machine could

•

break or cause an injury if dropped.

You can increase the functionality of the printer by adding options. See
"Options" in the "Printer Reference" to confirm what kind of options are avail­able.

If you intend to install options, options should be installed in the order described
below.

Important

❒

Rating voltage of the connector for options; Max. DC24V.

Note

❒

If you want to install SR720 (finisher), Bridge Unit Type 270 and PS420 or
PS440 are required.

❒

If you want to install Bridge Unit Type 270 and SR720 (finisher), contact your
sales or service representative.

6

❖

Option Installation Order

Installing Options

A

Installing the paper feed unit

T

B

Installing Interchange Unit
Type 280

T

C

Installing AD370 (duplex
unit)

T

D

Installing Bypass Tray Type
270

T

There are three types of paper feed units: PS400 (500­sheet paper feed unit), PS440 (1000-sheet paper feed
unit) and PS420 (2000-sheet paper feed unit). Only one
of them can be installed at one time. ⇒ P.10 “Installing

PS400/PS440/PS420 (Paper Feed Unit)”

Interchange Unit Type 280 is used for AD370 (duplex
unit) or CS370 (mailbox). If you intend to install
AD370 (duplex unit) or CS370 (mailbox), Interchange
Unit Type 280 must be installed first. ⇒ P.13 “Install-

ing Interchange Unit Type 280”

Install AD370 (duplex unit) on the right side of the
printer, after installing Interchange Unit Type 280. ⇒
P.16 “Installing AD370 (Duplex Unit)”

Install Bypass Tray Type 270 on the right side of the
printer. ⇒ P.19 “Installing Bypass Tray Type 270”

1

E

Installing CS370 (mailbox)

T

F

Installing Printer Feature Ex­pander Type 185

T

G

Installing Printer Hard Disk
Type 185

Install CS370 (mailbox) on top of Interchange Unit
Type 280, after installing Interchange Unit Type 280.

P.22 “Installing CS370 (Mailbox)”

⇒

There are two types of Printer Feature Expander Type
185, 32MB and 64MB. Only one of them can be in­stalled at one time. ⇒ P.24 “Installing Printer Feature

Expander Type 185”

P.25 “Installing Printer Hard Disk Type 185”

⇒

7

1

Setting Up the Printer

Available Options

The following options can be installed on your printer.

Paper Feed Units

1.

Place the printer on the paper feed unit
and fasten the screws that join the printer
and the paper feed unit. There are three
types of paper feed units that are de­scribed below. Only one of them can be
installed at one time.

PS400

A

With this option, you can load 500 sheets.

PS440

B

With this option, you can load 1000 sheets.

PS420

C

With this option, you can load 2000 sheets.

Interchange Unit Type 280

2.

With this option, the printed paper is sent
to AD370 (duplex Unit) or CS370 (mail­box).

AD370 (Duplex Unit)

3.

With this option, you can print on both
sides of paper. Install AD370 (duplex
Unit) on the right side of the printer, after
installing Interchange Unit Type 280.

Bypass Tray Type 270

4.

With this option, you can print on paper
that is custom size or thick type. You can
load 100 sheets.

CS370 (Mailbox)

5.

With this option, the printed paper can be
sent to four output trays. Install CS370
(mailbox) on the top of Interchange Unit
Type 280, after installing Interchange
Unit Type 280.

Bridge Unit Type 270

6.

With this option, the printed paper is sent
to SR720 (finisher). If you want to install
Bridge Unit Type 270, contact your sales
or service representative.

SR720 (Finisher)

7.

With this option, the printed paper can be
sorted or stapled. If you want to install
SR720 (finisher), contact your sales or ser­vice representative.

8

Installing Options

Note

❒

If you want to install SR720 (finisher), Bridge Unit Type 270 and PS420 or
PS440 are required.

Reference

For more information on the parts name of the printer, see “Guide to the
Printer” in the “Printer Reference”.

1

2

Printer Feature Expander Type

1.

185 (32MB or 64MB)

Install the memory unit into the slots on
the printer board.

Printer Hard Disk Type 185

2.

Install Printer Hard Disk Type 185 into
the slots on the printer board.

ZAEP461E

1

9

Setting Up the Printer

R

Installing PS400/ PS440/PS4 20
(Paper Feed Unit)

Confirm that the box contains the

A

following items.

1

CAUTION:

Before installing options, the ma-

•

chine should be turned off and
unplugged for at least thirty min­utes. Components inside the
machine become very hot, and
can cause a b urn injury if
touched.

When lifting the machine, use

•

the grips on both sides. The ma­chine could break or cause an in­jury if dropped It is dangerous to
handle the plug with wet hands.
Doing this may result in receiving
an electric shock.

Before moving the machine, un-

•

plug the power co rd fro m the out ­let. If the cord is unplugged
abruptly, it could become dam­aged. Damaged plugs or cords
can cause an electrical or fir e
hazard.

1

2

3

4

5

Screws (4 pcs)

1.

Securing brackets (2 pcs)

2.

Cover 1

3.

Cover 2

4.

Screws (3 pcs)

5.

• Installation Guide

ZAEP380E

There are three types of paper feed
units: PS400 (500-sheet paper feed
unit), PS440 (1000-sheet paper feed
unit) and PS420 (2000-sheet paper
feed unit). Only one of them can be in­stalled at one time. The installation of
PS440 is described below.

Important

❒

If you want to change the paper
size of PS420, contact your sales or
service representative.

10

Note

❒

The paper size seal and the tray
number seal are included only
with the printer.

Turn off the printer, and remove

B

all cables and cords from the
printer.