Ricoh AFICIO MP C4500, AFICIO MP C3500 User Manual
FAX Option Type C4500
Facsimile Reference
Transmission
1
Other Transmission Features
2
Reception
3
Operating Instructions
Changing/Confirming Communication Information
4
Storing a Document
5
Fax via Computer
6
Appendix
7
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
Microsoft
®
, Windows®, WindowsNT® and Outlook® are registered trademarks or trademarks of Micro-
soft Corporation in the United States and/or other countries.
PowerPC® is a trademark of International Business Machines Corporation in the United States, other
countries, or both.
®
Adobe
and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
Note
The proper names of the Windows operating systems are as follows:
• The product name of Windows
®
98 is Microsoft® Windows 98.
• The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me).
• The product names of Windows
Microsoft
Microsoft
Microsoft
• The product names of Windows
Microsoft
Microsoft
• The product names of the Windows Server
Microsoft
Microsoft
®
Windows® 2000 Advanced Server
®
Windows® 2000 Server
®
Windows® 2000 Professional
®
Windows® XP Professional
®
Windows® XP Home Edition
®
Windows ServerTM 2003 Standard Edition
®
Windows ServerTM 2003 Enterprise Edition
®
2000 are as follows:
®
XP are as follows:
TM
2003 are as follows:
Microsoft® Windows ServerTM 2003 Web Edition
®
• The product names of Windows NT
Microsoft
®
Windows NT® Server 4.0
4.0 are as follows:
Microsoft® Windows NT® Workstation 4.0
NOTICE
❖ NOTICE TO USERS (NEW ZEALAND)
• The grant of a Telepermit for any item of terminal equipment indicates
only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the
product by Telecom, nor does it provide any sort of warranty. Above all, it
provides no assurance that any item will work correctly in all respects with
another item of Telepermitted equipment of a different make or model, nor
does it imply that any product is compatible with all of Telecom's network
services.
• This equipment is not capable, under all operating conditions, of correct
operation at the higher speeds for which it is designed. Telecom will accept
no responsibility should difficulties arise in such circumstances.
• This equipment shall not be set up to make automatic calls to the Telecom
“111” Emergency Service.
• If a charge for local calls is unacceptable, the “Dial” button should NOT be
used for local calls. Only the 7-digits of the local number should be dialled
from your telephone. DO NOT dial the area code digit or the “0” prefix.
• This equipment may not provide for the effective hand-over of a call to an-
other device connected to the same line.
• This device may be subject to ringing or bell tinkle when calls are made
from another device on the same line. If this occurs, the problem SHOULD
NOT be referred to the Telecom Faults Service.
• This equipment should not be used under any circumstances, which may
constitute a nuisance to other Telecom customers. For example, repeated
attempts to make unsolicited sales offers to the same number or group of
numbers, such as when a block of numbers terminate on the same PABX.
• The call log incorporated in this equipment does not record all answered
calls. The call log, therefore may not agree with the Telecom account which
may include calls not shown on the log.
• Not all telephones will respond to incoming ring when connected to the
extension socket.
i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
ii
❖ Other manuals
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
❒ The following software products are referred to using general names:
Product name General name
*1
DeskTopBinder Lite
sional
ScanRouter EX Professional
terprise
*1
*1
Optional
and DeskTopBinder Profes-
*1
and ScanRouter EX En-
DeskTopBinder
the ScanRouter delivery software
iii
TABLE OF CONTENTS
NOTICE ....................................................................................................................i
Manuals for This Machine .....................................................................................ii
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Functions .........................................................................................1
Reading the Display...............................................................................................2
Reading the Display Panel and Using Keys...............................................................3
Simplified Display.......................................................................................................5
Function List ..........................................................................................................6
1. Transmission
Transmission Modes .............................................................................................9
Selecting Type of Transmission ...............................................................................10
Memory Transmission..............................................................................................11
Sending multiple originals using the exposure glass.............................................14
Parallel Memory Transmission ..............................................................................15
Automatic Redial ...................................................................................................16
Dual Access...........................................................................................................16
Simultaneous Broadcast........................................................................................16
Immediate Transmission ..........................................................................................17
Sending multiple originals using the exposure glass.............................................19
Displaying Confirmation of Transmission.................................................................20
IP-Fax Functions ..................................................................................................21
Terminology .............................................................................................................23
Notes on Using IP-Fax .............................................................................................24
Functions Not Available for IP-Fax Transmission ....................................................24
Internet Fax Functions ........................................................................................25
Notes on Using Internet Fax ....................................................................................26
Functions Not Available by E-mail Transmission .....................................................27
Functions Not Available by E-mail Reception ..........................................................28
E-mail Subject ..........................................................................................................28
T.37 Full Mode .........................................................................................................29
Placing Originals..................................................................................................30
Setting the Original Orientation ................................................................................32
Scanning Two-Sided Originals.................................................................................33
Acceptable Original Sizes ........................................................................................36
Paper Size and Scanned Area.................................................................................37
Original Sizes Difficult to Detect...............................................................................39
Transmission with Image Rotation ...........................................................................40
Stamp.......................................................................................................................41
iv
Scan Settings .......................................................................................................43
Scan Type ................................................................................................................43
JBIG Transmission ................................................................................................45
Resolution ................................................................................................................45
Scan Size .................................................................................................................47
Auto Detect............................................................................................................48
Regular..................................................................................................................49
Area.......................................................................................................................50
Mixed Original Sizes..............................................................................................52
Density (Contrast) ....................................................................................................54
Mixing Scan Settings for a Multiple Page Original ...................................................56
Changing the Line Port .......................................................................................57
Simultaneous Broadcast Using Multiple Line Ports .................................................59
Specifying a Destination .....................................................................................60
Sending Over a Fax Line .........................................................................................60
Entering a pause ...................................................................................................61
Entering a tone ......................................................................................................62
Sending by IP-Fax....................................................................................................63
Regarding IP-Fax destinations ..............................................................................65
Sending to an E-mail Address..................................................................................66
Bypassing the SMTP server..................................................................................69
Using the Address Book to Specify Destinations.....................................................72
Switching the titles in the Address Book................................................................73
Specifying Group Destinations.................................................................................74
Selecting Destinations from Recent Destinations ....................................................75
Programming Destinations in the Address Book .............................................77
Registering Entered Destinations to the Address Book ...........................................79
Searching for a Destination in the Address Book ............................................80
Search by Destination Name ...................................................................................81
Search by Fax Number/IP-Fax Destination..............................................................83
Search by E-mail Address........................................................................................86
Search Using Advanced Search ..............................................................................88
Search by Registration Number ...............................................................................91
On Hook Dial ........................................................................................................93
Manual Dial ...........................................................................................................95
Sender Settings....................................................................................................97
Advanced Features............................................................................................100
Setting SUB Codes for Transmission.....................................................................100
Setting a password..............................................................................................103
Setting SEP Codes for Reception ..........................................................................103
Entering a password............................................................................................106
SEP Code RX Reserve Report ..............................................................................106
SEP Code RX Result Report .................................................................................107
Canceling a Transmission ................................................................................108
Before the Original Is Scanned ..............................................................................108
While the Original Is Being Scanned......................................................................108
While the Original Is Being Transmitted.................................................................109
Before the Transmission Is Started........................................................................111
Confirming a Transmission ..............................................................................114
Checking the Storage Result (Memory Storage Report)................................116
v
2. Other Transmission Features
Sending at a Specific Time (Send Later) .........................................................117
Requesting a Reception Notice........................................................................119
Setting an E-mail Destination as a BCC ..........................................................121
Confirming Transmission Results by E-mail ..................................................122
Entering the Subject ..........................................................................................124
Entering the Text................................................................................................127
Transmission Options.......................................................................................129
Standard Message Stamp......................................................................................129
Auto Reduce ..........................................................................................................130
Label Insertion........................................................................................................132
Closed Network......................................................................................................134
SUB Code Transmission........................................................................................135
SEP Code Reception .............................................................................................136
Fax Header Print ....................................................................................................138
3. Reception
Types of Reception............................................................................................141
Immediate Reception .............................................................................................141
Memory Reception .................................................................................................142
Substitute Reception ..............................................................................................143
Receiving documents unconditionally .................................................................144
Receiving documents according to parameter-specified settings .......................144
Reception Modes ...............................................................................................146
Manual Reception ..................................................................................................146
Auto Reception.......................................................................................................146
Switching the Reception Mode...............................................................................147
Receiving Internet Fax Documents .................................................................. 148
Auto E-mail Reception ...........................................................................................148
Manual E-mail Reception .......................................................................................149
Received Images ...................................................................................................149
Reception Functions .........................................................................................151
Routing Received Documents................................................................................151
Routing received documents with SUB Code......................................................151
Transferring Received Documents.........................................................................152
SUB Code Transfer Report .................................................................................152
Forwarding Received Documents ..........................................................................153
SMTP Reception Using Internet Fax......................................................................154
Routing e-mail received via SMTP ......................................................................155
JBIG Reception ......................................................................................................156
Auto Fax Reception Power-Up...............................................................................156
vi
Printing Options.................................................................................................157
Print Completion Beep ...........................................................................................157
Checkered Mark.....................................................................................................157
Centre Mark ...........................................................................................................158
Reception Time ......................................................................................................158
Two-Sided Printing.................................................................................................159
180-degree rotation printing ................................................................................160
Multi-Copy Reception.............................................................................................160
Image Rotation.......................................................................................................161
Page Separation and Length Reduction ................................................................162
Page Reduction......................................................................................................163
TSI Print (Transmitting Subscriber Identification Print) ..........................................163
If There Is No Paper of the Correct Size ................................................................164
Setting priority trays.............................................................................................164
Just size printing..................................................................................................165
Having incoming documents printed on paper from the bypass tray................... 165
Where Incoming Documents Are Delivered - Output Tray.....................................166
Specifying tray for lines .......................................................................................166
Tray Shift .............................................................................................................167
4. Changing/Confirming Communication Information
Changing the Settings of Files in Memory ......................................................169
Deleting a Destination from a Simultaneous Broadcast.........................................170
Adding a Destination ..............................................................................................172
Changing the Transmission Time ..........................................................................174
Changing the SMTP Server Setting .......................................................................176
Printing a File from Memory .............................................................................179
Printing a List of Files in Memory (Print TX File List).....................................181
Resending a File ................................................................................................183
Checking the Transmission Result (Transmission File Status) ....................185
Confirming on Display ............................................................................................185
Confirming by Report .............................................................................................186
Confirming by E-mail..............................................................................................187
Confirming by Report and E-mail ...........................................................................187
Communication Result Report (Memory Transmission) ........................................188
Immediate TX Result Report (Immediate Transmission) .......................................188
Communication Failure Report ..............................................................................189
Checking the Reception Result (Reception File Status)................................190
Confirming on Display ............................................................................................190
Confirming by Report .............................................................................................191
Journal.................................................................................................................191
Print Journal.......................................................................................................192
Printing the Journal ................................................................................................192
All.........................................................................................................................193
Print per File No...................................................................................................194
Print per User ......................................................................................................195
Journal ...................................................................................................................197
Transmitting Journal by E-mail...............................................................................199
Journal by e-mail .................................................................................................199
vii
Printing/Deleting Received and Stored Documents
(Print/Delete Stored Reception File) ..............................................................200
Printing Received and Stored Documents .............................................................201
Deleting Received and Stored Documents ............................................................202
Printing a File Received with Memory Lock.................................................... 203
Personal Boxes ..................................................................................................205
Personal Boxes ......................................................................................................205
Printing Personal Box Documents .........................................................................206
Confidential File Report..........................................................................................207
Information Boxes .............................................................................................208
Information Boxes ..................................................................................................208
Storing Documents in Information Boxes...............................................................209
Printing Information Box Documents......................................................................211
Deleting Information Box Documents.....................................................................212
5. Storing a Document
Sending a Stored File ........................................................................................215
Storing a Document ...............................................................................................216
Programming a user name..................................................................................218
Setting a file name...............................................................................................219
Setting a password..............................................................................................219
Sending Stored Documents ...................................................................................220
Specifying documents from [File List]...................................................................223
Specifying documents by [User Name]..................................................................223
Specifying documents by [File Name] ...................................................................224
Displaying a preview............................................................................................224
Printing Stored Documents ....................................................................................225
Changing Stored Document Information................................................................227
Changing a user name ........................................................................................229
Changing the file name........................................................................................230
Changing the password.......................................................................................230
Deleting a Stored Document ..................................................................................231
6. Fax via Computer
Sending Fax Documents from Computers ...................................................... 233
Before Use .............................................................................................................234
Using the Software.................................................................................................234
LAN-Fax Driver....................................................................................................234
Address Book ......................................................................................................235
LAN-Fax Cover Sheet Editor ............................................................................... 235
Auto Run program ...............................................................................................236
Installing Individual Applications ............................................................................236
Setting LAN-Fax Driver Properties.........................................................................237
Setting print properties ........................................................................................238
Making settings for option configuration..............................................................239
Basic Transmission ................................................................................................240
Specifying a destination using a destination list ..................................................241
Specifying a destination using Address Book......................................................241
Specifying a destination by directly entering a fax number,
Internet Fax destination, or IP-Fax destination..................................................242
viii
Specifying Options .................................................................................................243
To send a fax document at a specific time ..........................................................243
To print a sender stamp.......................................................................................243
To attach a cover sheet ....................................................................................... 244
To specify two-sided printing...............................................................................244
To display preview...............................................................................................244
Saving as files .....................................................................................................244
To store the fax document on the Document Server...........................................245
Checking Transmission Using LAN-Fax Driver......................................................246
Confirming Transmission Results by E-mail ..........................................................246
LAN-Fax Result Report ..........................................................................................247
Printing and Saving ................................................................................................248
Editing Address Book.............................................................................................248
Programming new destinations ...........................................................................249
Editing programmed destinations........................................................................250
Deleting programmed destinations......................................................................250
Using the Machine's Address Book Data in the Destination List of the LAN-Fax
Editing Fax Cover Sheets ......................................................................................251
Creating a cover sheet ........................................................................................252
Attaching a created cover sheet..........................................................................253
Managing Facsimile Functions Using SmartDeviceMonitor for Admin ..................254
LAN-Fax Operation Messages...............................................................................254
....251
Viewing Fax Information Using a Web Browser .............................................255
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor
Viewing received fax documents using a Web browser ......................................255
Printing fax information using a Web browser.....................................................256
Deleting fax information using a Web browser ....................................................257
Programming Destination Information from Web Browser .....................................257
To edit machine properties already programmed................................................258
To add new receiver ............................................................................................259
....255
Delivering Files Received by Fax .....................................................................260
7. Appendix
Checking the Memory Status............................................................................261
Programs ............................................................................................................262
Registering and Changing Keystroke Programs ....................................................262
Registering a priority function using a program...................................................264
Changing a program name..................................................................................265
Deleting a Program ................................................................................................266
Using a Program ....................................................................................................267
Optional Equipment...........................................................................................268
Expansion Memory (28MB: DIMM) ........................................................................268
Extra G3 Interface Unit...........................................................................................268
Specifications.....................................................................................................269
Specifications Required for the Internet Fax Destination Machines.......................271
Maximum Values................................................................................................272
INDEX....................................................................................................... 274
ix
x
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
{ }
Indicates the names of keys on the machine's control panel.
Names of Major Functions
This machine's major functions are referred to in this manual as follows:
• Internet Fax (by specifying an e-mail address) → Internet Fax
• Internet Fax (by specifying an IPv4 address) → IP-Fax
1
Reading the Display
This section explains how to use control panel and screen-displayed keys.
The display guides you through operations, shows messages, machine status,
and destinations registered in the destination lists.
If you press the {Facsimile} or {Clear Modes} key during operation, the standby
display appears.
Note
❒ This machine automatically returns to standby mode if you do not use the
machine for a certain period of time. You can select the period using the Facsimile Auto Reset Timer in System Settings.
❒ You can have the machine return to standby mode after each transmission us-
ing User Parameters (switch 17, bit 3) in the Facsimile Features menu.
❒ To manually return to the standby display, do one of the following:
• If you have placed the original in the Auto Document Feeder (ADF) and
have not pressed the {Start} key, remove the original.
• If you have not placed an original, press the {Clear Modes} key.
• If you are in User Tools mode, press the {User Tools/Counter} key.
Reference
“System Settings”, General Settings Guide
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide
2
Reading the Display Panel and Using Keys
This section explains key functions and messages that appear on the control panel.
❖ Initial Display
1. Displays the date, time, and ma-
chine status. Displays the name, facsimile number of the destination,
and the size of the original when
transmitting.
When user authentication is set, a login
user name appears.
2. Allows you to send or print the
documents stored in the Document
Server.
3. Allows you to set scan settings
and original feed types.
4. Displays messages and the ma-
chine status.
5. Press this tab to switch the type of
transmission between fax/IP-Fax
and Internet Fax.
When “Internet Fax Settings” is set to
“On” in the Facsimile Features menu,
appears.
•When [Fax] is selected, you can specify
fax numbers or IP-Fax destinations.
•When [Internet Fax] is selected, you can
specify e-mail addresses.
ALV008S
6. Displays the entered number of a
destination.
7. Allows you to store documents in
the Document Server.
8. Press to display various informa-
tion about communication.
9. Allows you to confirm the trans-
mission settings.
10. Displays the percentage of free
memory space.
11. Allows you to search for a desti-
nation by destination name, fax
number, e-mail address or registration number.
12. Switches transmission mode to
Immediate Transmission.
When [Immed. TX] is not highlighted, the
machine is in the Memory Transmission
mode.
3
13. Allows you to set various fea-
tures for transmission.
14. Allows you to set a sender.
15. Allows you to check the number
of “Transmission Standby File(s)”,
“Memory Lock File(s)”, and “RX
Print Standby File(s)”.
17. Title word keys appear. Allows
you to switch from one page (display)
to another on the destination list.
18. Switches the title word keys.
19. Appears on Destination keys
programmed as a group destination.
16. Displays Quick Operation keys
set for frequently used functions. [TX
File Status] and [RX File Status] are preset.
Note
❒ The display will differ depending on installed optional units.
❒ You can change “Internet Fax Settings” under “Initial Settings” in the Facsim-
ile Features menu.
❒ Information about documents sent using the facsimile function cannot be
checked in [Job List]. Use [Change TX / Info].
Reference
p.9 “Transmission Modes”
p.73 “Switching the titles in the Address Book”
p.80 “Searching for a Destination in the Address Book”
p.117 “Other Transmission Features”
p.169 “Changing/Confirming Communication Information”
p.215 “Storing a Document”
p.261 “Checking the Memory Status”
“Facsimile Features”, General Settings Guide
“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide
4
Simplified Display
This section explains how to switch to the simplified display.
When you press the {Simplified Display} key, the screen changes from the initial
display to the simplified display.
Letters and keys are displayed at a larger size, making operations easier.
AQI032S
❖ Example of a simplified display
ALV009S
1. [Key Colour]
Press to change the key colour and increase the brightness of the display panel.
Note
❒ To return to the initial display, press the {Simplified Display} key again.
❒ Certain keys do not appear on the simplified display.
5
Function List
This section explains various items that can be specified in the Facsimile Features menu.
Press the {User Tools/Counter} key to display the Facsimile Features menu. For
details about the settings, see “Facsimile Features”, General Settings Guide.
❖ General Settings
Function name Description
Quick Operation Key Frequently used functions programmed as
Quick Operation keys are shown on the
menu immediately after the power is turned
on.
Switch Title Select the title to be shown on the destination
list.
Search Destination Select a destination list to be used in “Search
Destination”.
Communication Page Count Checks the transmission and reception, and
totals on the display.
Adjust Sound Volume Adjust the sound volume during On Hook
Mode and Immediate Transmission.
Box Setting The following functions are for delivery and
transfer of documents: Personal Box, Information Box, and Transfer Box.
Box Setting: Print List You can print a list or the Personal Boxes, In-
formation Boxes, and Transfer Boxes currently programmed.
On Hook Mode Release Time Use this function to specify a time to cancel
On Hook mode after you transmit using On
Hook dialing.
❖ Scan Settings
Function name Description
Program / Change / Delete Scan Size You can program, change, or cancel fre-
quently used scan sizes.
6
❖ Send Settings
Function name Description
Max. E-mail Size Specify to limit the size of e-mail messages
that are transmitted, if receivers limit e-mail
size, or you cannot send large size e-mail for
some reason.
Program / Change / Delete Standard Message
Backup File TX Setting You can specify whether or not to send to a
Program standard messages to be printed at
the top of the first page of the original of the
opposite party.
selected folder the backup of a file sent by
Memory Transmission.
❖ Reception Settings
Function name Description
Switch Reception Mode
Program Special Sender By programming particular receivers as Spe-
Program Special Sender: Print List You can print the Special Sender List.
Forwarding Specify whether or not received fax docu-
Reception File Setting Selects whether received documents are
Stored Reception File User Setting The administrator can be specified for man-
Specify the method for receiving fax documents.
cial Sender in advance, you can have Special
Senders treated differently.
ments are to be forwarded to a programmed
receiver.
saved on the hard disk to be printed later or
printed immediately without being saved.
aging documents stored on the machine after
fax documents are received.
SMTP RX File Delivery Settings This function is available on systems that al-
low routing of e-mail received via SMTP.
2 Sided Print Specify whether or not received fax docu-
ments are to be printed on both sides of the
paper.
Checkered Mark Specify whether or not a checkered mark is
to be saved on the hard to be printed on the
first page of received fax documents.
Centre Mark Specify whether or not a centre mark is to be
printed halfway down the left side and at the
top centre of each page received.
Print Reception Time Specify whether or not the received date,
time, and file number are printed at the bottom of received fax documents.
Reception File Print Quantity Specify the number of copies to be printed
for each fax document received.
7
Function name Description
Paper Tray Use this function to print fax documents re-
ceived from programmed senders and fax
documents from other senders, using different paper trays.
Specify Tray for Lines Specify a paper tray for each line (telephone,
Internet Fax, IP-Fax).
Folder Transfer Result Report You can set whether the Folder Transfer Re-
sult Report is transmitted to the specified email address, when folders are programmed
as the forwarding destinations to which documents are sent from all senders or Special
Senders.
Memory Lock Reception Switches the Memory Lock on or off.
❖ Initial Settings
Function name Description
Parameter Setting User Parameters allow you to customize var-
ious settings to suit your needs.
Parameter Setting: Print List Prints a list to see the current User Parameter
settings.
Program Closed Network Code Register an ID required for Closed Network
communication.
Program Memory Lock ID Program a Memory Lock ID to be entered be-
fore printing documents when the Memory
Lock Reception function is activated.
Internet Fax Settings You can select to display the Internet Fax
icon or not.
Select Dial / Push Phone Use this function to select a line type when
the machine is connected to a G3 analog line.
Program Fax Information
Enable H.323 Specify whether or not H.323 is used for IP-
Enable SIP Specify whether or not SIP is used for IP-Fax
H.323 Settings Set the IPv4 address or host name, and alias
SIP Settings Set the SIP server's IPv4 address or host
Program / Change / Delete Gateway Register, change, or delete the gateway used
Program information to be shown on the display
of the other machine and printed as a report.
Fax transmission.
transmission.
telephone number of the gatekeeper.
name, and SIP user name.
for transmission to IP-Fax.
Menu Protect Using Menu Protect, you can prevent unau-
thenticated users from changing the user
tools.
Reference
8
“Facsimile Features”, General Settings Guide
1. Transmission
This section explains basic transmission operations such as specifying a transmission mode or destination.
Transmission Modes
There are two types of transmission:
• Memory Transmission
• Immediate Transmission
Important
❒ It is recommended that you call the receiver and confirm with them when
sending important documents.
❖ Memory Transmission
Transmission starts automatically after the original is stored in memory. This
is convenient when you are in a hurry and want to take the document away
with you. You can also send the same original to several destinations.
❖ Immediate Transmission
Immediately dials the destination number, and while scanning the original,
sends it. It is very convenient when you want to send an original quickly or
when you want to check the destination you are sending to. When using this
type of transmission, the original is not stored in memory. You can only specify one address.
9
1
Transmission
Normally the machine is in the Memory Transmission mode. To switch the
mode to Immediate Transmission, press [Immed. TX].
Note
❒ You can set the machine to enter Memory Transmission mode or Immediate
Transmission mode right after the power is turned on or the {Clear Modes} key
is pressed. See “Registering a priority function using a program”.
Reference
p.15 “Parallel Memory Transmission”
p.16 “Simultaneous Broadcast”
p.264 “Registering a priority function using a program”
Selecting Type of Transmission
You can select the transmission type: standard fax, IP-Fax, or Internet Fax.
Press the tab in the standby display to select the transmission type.
❖ When sending to a standard fax or IP-Fax destination
Make sure that [Fax] is selected.
10
❖ When sending to an Internet Fax destination
Press [Internet Fax] to switch the type of transmission to Internet Fax.
Reference
p.21 “IP-Fax Functions”
p.25 “Internet Fax Functions”
Memory Transmission
Transmission Modes
1
Memory transmission mode has standard fax, Internet Fax and IP-Fax.
Important
❒ If there is a power failure (the main power switch is turned off) or the machine
is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. Simply turning off the power
by pressing the operation switch does not delete stored documents. See
“Troubleshooting When Using the Facsimile Function”, Troubleshooting.
❒ If memory is full (0% appears in “Memory” at the upper right of the screen),
Memory Transmission is disabled. Use Immediate Transmission instead.
A Make sure [Immed. TX] is not highlighted.
Normally Memory Transmission mode is selected.
B Place the original.
11
1
Transmission
C Make the scan settings you require.
D Using the number keys or a Destination key, specify a destination.
If you make a mistake, press the {Clear/Stop} key, and then enter the correct
number.
To select a destination from the Address Book, see “Using the Address Book
to Specify Destinations”.
E When sending the same original to several destinations (broadcasting),
press [Add] to specify the destinations.
You do not have to press [Add] when adding a destination using the destina-
tion list.
12
Transmission Modes
F Specify the next destination.
Press [Fax] or [Internet Fax] to switch the transmission type between fax/IPFax and Internet Fax.
A fax number, e-mail address and IP-Fax destination can be specified simultaneously.
G Press the {Start} key.
Note
❒ If the combined total number of programmed destinations exceeds the
maximum value, only Immediate Transmission is possible.
❒ For the maximum number of destinations you can specify per file, see
“Maximum Values”.
❒ For the maximum number of destinations you can specify for all files (in-
cluding files in memory), see “Maximum Values”.
❒ For the maximum number of documents you can store in memory for
Memory Transmission, see “Maximum Values”.
❒ For the maximum number of pages you can store in memory (using A4
Standard <ITU-T q1 Chart>), see “Maximum Values”.
1
Reference
p.43 “Scan Type”
p.45 “Resolution”
p.54 “Density (Contrast)”
p.60 “Sending Over a Fax Line”
p.63 “Sending by IP-Fax”
p.66 “Sending to an E-mail Address”
p.72 “Using the Address Book to Specify Destinations”
p.74 “Specifying Group Destinations”
p.75 “Selecting Destinations from Recent Destinations”
p.272 “Maximum Values”
“Facsimile Features”, General Settings Guide
“Troubleshooting When Using the Facsimile Function”, Troubleshooting
13
Transmission
Sending multiple originals using the exposure glass
Follow these steps to send multiple originals using the exposure glass.
1
A Make sure [Immed. TX] is not highlighted.
B Place the first page of the original face down on the exposure glass.
C Specify a destination.
D Make the scan settings you require.
E Press the {Start} key.
The machine starts scanning.
F Place the next original on the exposure glass within 60 seconds after the ma-
chine has finished scanning the first original.
G Repeat steps
to F for all originals.
D
H Place the last original, and then press the {q} key.
The machine dials the destination and starts transmission.
14
Transmission Modes
Parallel Memory Transmission
This function dials while the original is being scanned.
Standard Memory Transmission stores the original in memory, then dials the
destination. However, Parallel Memory Transmission allows you to confirm the
connection status quickly. In addition, this function scans the original faster than
Immediate Transmission. This is useful when you are in a hurry and need to use
the original for another purpose.
Important
❒ Standard Memory Transmission is used instead of Parallel Memory Trans-
mission in the following cases:
• When the line is busy and could not be connected to
•With Send Later
• When you store an original for Memory Transmission while another communication is in progress
• When two or more destinations are specified
• When an original is placed on the exposure glass, and then sent
1
• When you send documents stored in the Document Server
Note
❒ You can turn this function on or off with the User Parameters (switch 07, bit 2)
in the Facsimile Features menu.
❒ Standard Memory Transmission may be used instead of Parallel Memory
Transmission depending on the optional equipment installed if there is not
enough free memory left.
❒ If you use this function, the Memory Storage Report will not be printed.
❒ If the {Clear/Stop} key is pressed, the original jams or memory runs out, Par-
allel Memory Transmission will stop. The Communication Result Report is
printed and files are deleted.
❒ When using Parallel Memory Transmission, only the page number is printed
on the header of the fax, the total number of originals is not automatically
printed.
Reference
“Facsimile Features”, General Settings Guide
15
1
Transmission
Automatic Redial
If a fax document could not be sent because the line was busy or an error occurred during transmission, the line is switched to another at five-minute intervals and redial is attempted up to five times.
If redialing fails after four redials, the machine cancels the transmission and
prints a Communication Result Report or Communication Failure Report.
Note
❒ If there are a large number of files stored in memory, documents might not be
sent in the order they were scanned.
Dual Access
The machine can scan other documents into memory even while sending a fax
document from memory, receiving a document into memory, or automatically
printing a report. Since the machine starts sending the second document immediately after the current transmission ends, the line is used efficiently.
Note
❒ During Immediate Transmission or when in User Tools mode, the machine
cannot scan an original.
Simultaneous Broadcast
Use this function to send the same original to multiple destinations simultaneously.
To specify multiple destinations, specify the first destination, and then specify
the next destination by pressing [Add].
If you dial several destinations for the same document (broadcasting), the documents are sent in the order in which they were dialed. If the fax document could
not be transmitted, the machine redials that destination after the last destination
specified for broadcasting. For example, if you specify four destinations, A
through D, for broadcasting, and if the lines to destinations A and C are busy,
the machine dials the destinations in the following order: A, B, C, D, A, and C.
To check the transmission progress, print the TX file list.
If the optional extra G3 interface unit is installed, you can use the Simultaneous
Broadcast function to send faxes simultaneously on different phone lines.
If you specify a second transmission while broadcasting to several destinations,
faxes are transmitted alternately to each remaining destination in the current
and second broadcast.
For example, if you specify a broadcast to destinations A and B, and then specify
a broadcast to destinations C and D while transmission to destination A is in
progress, the machine sends the faxes in the following order: A, C, B, and then D.
If the previous file and next file are both on standby, these are also sent in the
same order.
16
Transmission Modes
Note
❒ To avoid accidentally pressing the wrong Destination key, you can set the
machine so that each time a destination is added using a Destination key,
[Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2)
in the Facsimile Features menu.
Reference
p.59 “Simultaneous Broadcast Using Multiple Line Ports”
p.181 “Printing a List of Files in Memory (Print TX File List)”
Immediate Transmission
Immediate Transmission is possible with standard fax transmission and IP-Fax
transmission.
Important
❒ Internet Fax is executed in only Memory Transmission that starts transmis-
sion automatically after storing documents in memory. If you switch the type
of transmission to Internet Fax while the machine is in the Immediate Transmission mode, the transmission mode is automatically switched to the Memory Transmission mode.
❒ Group cannot be used for Immediate Transmission. You cannot send the
same document to multiple destinations (broadcasting). If you specify broadcast or transmission for a group, the machine changes automatically to Memory Transmission.
1
A Press [Immed. TX].
B Place the original.
17
1
Transmission
C Select the scan settings you require.
D Using the number keys or a Destination key, specify a destination.
If you make a mistake, press the {Clear/Stop} key, and then enter the correct
number.
To select a destination from the Address Book, see “Using the Address Book
to Specify Destinations”.
E Press the {Start} key.
The machine dials a destination.
Note
❒ Documents are not stored in memory.
Reference
p.43 “Scan Type”
p.45 “Resolution”
p.54 “Density (Contrast)”
p.60 “Sending Over a Fax Line”
p.63 “Sending by IP-Fax”
p.72 “Using the Address Book to Specify Destinations”
p.74 “Specifying Group Destinations”
p.75 “Selecting Destinations from Recent Destinations”
18
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