Ricoh AFICIO MP C3500, AFICIO C4500 User Manual
Placing Originals
1
Copying
2
Document Server
3
Appendix
4
Operating Instructions
Copy/Document Server
Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see “Machine Types”, About This Machine.)
• Type 1: C3535/DSc535/LD435c/Aficio MP C3500
• Type 2: C4540/C4540g/DSc545/DSc545g/LD445c/Aficio MP C4500/Aficio MP C4500G
Certain types might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and administrator authentication.
❖ Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
i
❖ Other manuals
• PostScript3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
ii
What You Can Do with This Machine <Color Functions/Color Adjustments>
Color Copying
You can switch the color copy mode depending on the type of originals used and
the desired finish.
See p.40 “Selecting a Color Mode”.
❖ Full Color Copy
Copies using four colors: yellow, magenta, cyan and black.
AMF033S
❖ Black/White Copy
Copies in black and white even if the original is colored.
AMF034S
❖ Convert Colors
See p.41 “Convert Colors”.
Copies by changing a specific color in the original to another color.
AMF038S
iii
❖ Erase Specified Color
See p.42 “Erase Color”.
Copies by deleting a specific color in the original.
AMF039S
❖ Color Background
See p.43 “Color Background”.
Copies by adding a color to the whole page.
AMF040S
iv
Stamping on Copies
Copies with the date, page numbers, etc. The stamp color can be yellow, red, cyan, magenta, green, blue, and black.
AQI075S
Printed inserts types:
❖ Background Numbering
See p.107 “Background Numbering”.
❖ Preset Stamp
See p.108 “Preset Stamp”.
❖ User Stamp
See p.111 “User Stamp”.
❖ Date Stamp
See p.116 “Date Stamp”.
❖ Page Numbering
See p.119 “Page Numbering”.
v
Adjusting Colors
See p.47 “Color Adjustment”.
❖ Primary Colors
AMA013S
Colors can be created by combining the 3 primary colors: yellow, magenta
and cyan. Black can be made by combining yellow, magenta and cyan, however, as there might be some slight differences, “black” will be expressed using a black toner.
❖ Adjust Color
Adjusts the specific colors (yellow, red, magenta, blue, cyan and green) by
mixing them with adjacent colors in the color circle.
See p.47 “Color Adjustment”.
vi
AMA014S
❖ Color Balance
Adjusts the overall color tone of copies.
See p.44 “Color Balance”.
Adjusting Images
See p.48 “Image Adjustment”.
AMA015S
❖ Sharp/Soft
Adjusts the outline of the image.
See p.50 “Adjusting the sharpness/softness”.
AMA016S
❖ Contrast
Adjusts the shades of the image.
See p.50 “Adjusting the contrast”.
AMA017S
vii
❖ Background Density
Adjusts the background density of the image.
See p.51 “Adjusting the background density”.
AMA018S
❖ Other Adjustments
• Adjust U.C.R.
See p.51 “Adjusting the U.C.R.”.
• Text/Photo Sensitivity
See p.52 “Adjusting the Text/Photo sensitivity”.
viii
What You Can Do with This Machine
Functions differ depending on machine type and options.
Reference
See p.3 “Functions Requiring Optional Configurations”.
Types of Duplex Copies
❖ 1 Sided 2 Pages → 2 Sided 1 Page
See p.83 “Duplex”.
❖ 2 Sided 1 Page → 2 Sided 1 Page
See p.83 “Duplex”.
❖ 1 Sided 4 Pages → Combine 2 Sided 1 Page
See p.89 “Two-Sided Combine”.
GCSHVY9J
ix
❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page
See p.89 “Two-Sided Combine”.
GCSHVYAE
1 Front
2 Back
❖ 2 Sided 16 Pages → Combine 2 Sided 1 Page
See p.89 “Two-Sided Combine”.
GCSHVY5E
1 Front
2 Back
❖ 2 Sided 2 Pages → Combine 2 Sided 1 Page
See p.89 “Two-Sided Combine”.
GCSHVY1E
x
❖ 2 Sided 4 Pages → Combine 2 Sided 1 Page
See p.89 “Two-Sided Combine”.
GCSHVY2E
1 Front
2 Back
❖ 2 Sided 8 Pages → Combine 2 Sided 1 Page
See p.89 “Two-Sided Combine”.
GCSHVY6E
1 Front
2 Back
❖ Bound Originals → 2 Sided 1 Page
See p.94 “Booklet/Magazine”.
xi
❖ Front & Back Bound Originals → 2 Sided Pages
See p.94 “Booklet/Magazine”.
Copying Book Originals
❖ 1 Sided 4 Pages → Booklet
See p.94 “Booklet/Magazine”.
•Open to left
•Open to right
GCBOOK0E
GCBOOK1E
xii
❖ 2 Sided 2 Pages → Booklet
See p.94 “Booklet/Magazine”.
•Open to left
•Open to right
GCAH010E
❖ 1 Sided → Magazine
See p.94 “Booklet/Magazine”.
•Open to left
•Open to right
GCAH020E
GCBOOK3E
GCBOOK4E
xiii
❖ 2 Sided → Magazine
See p.94 “Booklet/Magazine”.
•Open to left
•Open to right
GCAH030E
GCAH040E
xiv
Combining Multiple Pages onto a Single Page
See p.87 “One-Sided Combine”.
❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page
GCSHVY7E
❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page
GCSHVY8J
❖ 1 Sided 8 Pages → Combine 1 Sided 1 Page
GCSHVY3J
xv
❖ 2 Sided 1 Page → Combine 1 Sided 1 Page
GCSHVYOJ
❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page
GCSHVYBJ
❖ 2 Sided 4 Pages → Combine 1 Sided 1 Page
GCSHVY4J
xvi
Copying Originals Such as Books
❖ Bound Originals → 1 Sided 2 Pages
See p.92 “Series Copies”.
CP2B0100
❖ Bound Originals → 2 Sided 1 Page
See p.94 “Booklet/Magazine”.
❖ Front & Back Bound Originals → 2 Sided Pages
See p.94 “Booklet/Magazine”.
xvii
Copying 2-Sided Pages onto 1-Sided Pages
See p.92 “Series Copies”.
❖ 2 Sided 1 Page → 1 Sided 2 Pages
CP2B0200
Copying onto Thick Paper
❖ Copying onto Thick Paper
See p.38 “When Copying onto Thick Paper”.
xviii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine <Color Functions/Color Adjustments>
Color Copying ........................................................................................................... iii
Stamping on Copies...................................................................................................v
Adjusting Colors ........................................................................................................ vi
Adjusting Images...................................................................................................... vii
What You Can Do with This Machine..................................................................ix
Types of Duplex Copies ............................................................................................ ix
Copying Book Originals............................................................................................ xii
Combining Multiple Pages onto a Single Page ........................................................ xv
Copying Originals Such as Books...........................................................................xvii
Copying 2-Sided Pages onto 1-Sided Pages.........................................................xviii
Copying onto Thick Paper......................................................................................xviii
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Symbols .....................................................................................................................2
Functions Requiring Optional Configurations....................................................3
Display ....................................................................................................................4
Simplified Display.......................................................................................................5
User Tools Menu (Copier / Document Server Features) ....................................6
....iii
1. Placing Originals
Originals ...............................................................................................................11
Sizes and Weights of Recommended Originals.......................................................11
Sizes Detectable by the Auto Paper Select .............................................................13
Missing Image Area .................................................................................................14
Placing Originals..................................................................................................15
Original Orientation ..................................................................................................16
Placing Originals on the Exposure Glass.................................................................17
Placing Originals in the Auto Document Feeder ......................................................18
Batch Mode ..............................................................................................................20
SADF Mode..............................................................................................................21
Mixed Size Mode......................................................................................................22
Original Size.............................................................................................................23
2. Copying
Basic Procedure...................................................................................................25
Interrupt Copy ..........................................................................................................26
Left Original Beeper .................................................................................................27
Job Preset ................................................................................................................27
Job List .................................................................................................................28
Job List Screen ........................................................................................................29
Checking Jobs in the Print Queue............................................................................30
Changing the Order of Jobs .....................................................................................30
Holding Print Jobs ....................................................................................................31
Deleting Jobs ...........................................................................................................31
Checking Job History ...............................................................................................32
xix
Copying from the Bypass Tray...........................................................................33
When Copying onto Regular Size Paper .................................................................35
When Copying onto Custom Size Paper..................................................................36
When Copying onto OHP Transparencies or Thin Paper ........................................37
When Copying onto Thick Paper .............................................................................38
When Copying onto Envelopes................................................................................39
Color Functions ...................................................................................................40
Selecting a Color Mode............................................................................................40
Convert Colors .........................................................................................................41
Erase Color ..............................................................................................................42
Color Background ....................................................................................................43
Color Balance...........................................................................................................44
Color Balance Program............................................................................................45
Color Adjustment......................................................................................................47
Image Adjustment ....................................................................................................48
User Color ................................................................................................................53
Copier Functions .................................................................................................57
Adjusting Copy Image Density .................................................................................57
Selecting the Original Type Setting..........................................................................59
Selecting Copy Paper ..............................................................................................60
Preset Reduce/Enlarge ............................................................................................63
Zoom ........................................................................................................................65
Auto Reduce/Enlarge ...............................................................................................67
Size Magnification ....................................................................................................68
Directional Magnification (%) ...................................................................................69
Directional Size Magnification (Inch)........................................................................71
Sort...........................................................................................................................72
Stack ........................................................................................................................76
Staple .......................................................................................................................78
Punch .......................................................................................................................81
Duplex ......................................................................................................................83
One-Sided Combine.................................................................................................87
Two-Sided Combine.................................................................................................89
Series Copies...........................................................................................................92
Booklet/Magazine.....................................................................................................94
Margin Adjustment .................................................................................................100
Erase......................................................................................................................101
Background Numbering .........................................................................................107
Preset Stamp .........................................................................................................108
User Stamp ............................................................................................................111
Date Stamp ............................................................................................................116
Page Numbering ....................................................................................................119
Image Repeat.........................................................................................................126
Double Copies........................................................................................................129
Centering................................................................................................................130
Positive/Negative ...................................................................................................132
Mirror......................................................................................................................133
Covers....................................................................................................................134
Designate ...............................................................................................................136
Chapters.................................................................................................................137
Slip Sheets .............................................................................................................138
Storing Data in the Document Server ..............................................................140
xx
Programs ............................................................................................................142
Storing a Program ..................................................................................................143
Changing a Stored Program ..................................................................................144
Deleting a Program ................................................................................................145
Recalling a Program...............................................................................................145
Programming Defaults in Initial Display .................................................................146
3. Document Server
Relationship between Document Server and Other Functions .....................147
Document Server Display ......................................................................................148
Simplified Display...................................................................................................150
Preview Display......................................................................................................151
Using the Document Server..............................................................................152
Storing Data ...........................................................................................................152
Changing User Name, File Name or Password of a Stored Document .................157
Checking the Details of a Stored Document ..........................................................158
Searching for a Stored Document..........................................................................159
Printing a Stored Document ...................................................................................162
Deleting a Document..............................................................................................168
Displaying a Document in Document Server with Web Image Monitor..................169
Downloading Stored Documents............................................................................170
4. Appendix
Function Compatibility......................................................................................171
Supplementary Information ..............................................................................173
INDEX....................................................................................................... 184
xxi
xxii
Notice
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no
responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal
advisor.
The color samples in this manual may differ slightly from the colors of actual
copies.
Colors on color keys or the color circle may differ slightly from the colors of actual copies.
This machine is equipped with a function that prevents making counterfeit bank
bills. Due to this function the original images similar to bank bills may not be
copied properly.
1
How to Read This Manual
Note
❒ For proper use of this product, be sure to read About This Machine first.
❒ Supplementary information about the copier mode is described in “Supple-
mentary Information”.
Reference
p.173 “Supplementary Information”
About This Machine
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes.
They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
{ }
Indicates the names of keys on the machine's control panel.
2
Functions Requiring Optional Configurations
Certain functions require special machine configuration and extra options as follows:
Stack: SR790, Booklet Finisher SR3020 or Finisher SR3030
Staple: SR790, Booklet Finisher SR3020 or Finisher SR3030
Staple (Center): Booklet Finisher SR3020
Punch: Booklet Finisher SR3020 or Finisher SR3030, Punch kit
Note
❒ The bridge unit and paper tray unit are required when you install the finisher.
3
Display
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
❖ Initial copy display
1. Original function, Image Density
and Special Original function.
2. Operational status and messages.
3. You can register up to three fre-
quently used reduce/enlarge ratios
other than the fixed reduce/enlarge
ratios. See “Reproduction Ratio”,
General Settings Guide.
4. Numbers of originals scanned into
memory, copies set, and copies made.
AQI048S
5. Displays contents of the Shortcut
keys. You can register frequently used
functions in these keys. See “Copier
/ Document Server Features”, General
Settings Guide.
6. Sort, Stack, Staple, and Punch
functions.
7. Displays available functions. Press
a function name to display its menu.
For example, press [Reduce / Enlarge]
to switch to the Reduce/Enlarge menu.
8. A clip mark indicates the current-
ly selected function.
4
Simplified Display
This section explains how to use the “Simplified Display” and introduces its
keys.
You can view the simplified display from the Copier's initial screen by pressing
the {Simplified Display} key.
The simplified display contains main functions only.
Enlarged characters and keys make for easier operation.
AQI031S
❖ Simplified Copier Screen
AMG055S
1. [Key Color]
Use this to intensify the screen contrast
by changing the color of the keys.
Not available on the copier default
screen.
Note
❒ Press the {Simplified Display} key again to return to the copier default screen.
❒ The simplified display screen does not contain every available key.
5
User Tools Menu (Copier / Document Server Features)
This section describes items that can be specified on the Copier / Document
Server Features screen. The Copier / Document Server Features screen can be
displayed by pressing the {User Tools/Counter} key. For details about how to set
up these items, see General Settings Guide.
❖ General Features
Item Description
Auto Image Density Priority
Original Type Priority Specify the original type that is automatically selected after power
Original Photo Type Priority
Original Type Display You can have the original types shown on the initial display.
Paper Display You can choose to have the available paper trays and sizes shown
Original Orientation in
Duplex Mode
Copy Orientation in Duplex
Mode
Max. Copy Quantity You can set the maximum copy quantity.
Auto Tray Switching If you load paper of the same size in two or more trays, the ma-
Select whether Auto Image Density is automatically applied after
power on, when modes are cleared or reset, or a color selection
key is pressed.
on, when modes are cleared or reset, or when a color selection key
is pressed.
When you select “Text / Photo” or “Photo” in “Original Type Priority”, you can change the settings of the selected original type.
on the initial display.
You can set the original orientation when making two-sided copies.
You can set the copy orientation when making two-sided copies.
chine automatically shifts to the other when the first tray runs out
of paper (when Auto Paper Select is selected.) This function is
called “Auto Tray Switching”. This setting specifies whether to
use Auto Tray Switching or not.
Tone: Original Remains The beeper (key tone) sounds if you forget to remove originals af-
ter copying.
Job End Call
Customize Function: Copier
Customize Function:
Document Server Storage
You can choose to have the beeper sound when copying is complete.
Register up to six frequently used functions and display them on
the initial screen. (Registered functions can be changed.)
Register up to six frequently used functions and display them on
the initial screen. (Registered functions can be changed.)
6
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