Ricoh AFICIO MP C1500 User Manual

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Page 1

FAX Option Type C1500

Transmission

Send Settings

Reception

Operating Instructions

Facsimile Reference

Changing/Confirming Communication Information

Fax via Computer

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Page 2

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft

, Windows®, WindowsNT® and Outlook® are registered trademarks or trademarks of Micro-

soft Corporation in the United States and/or other countries.

PowerPC® is a trademark of International Business Machines Corporation in the United States, other countries, or both.

Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Xerox Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

Note

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows Microsoft Microsoft® Windows® 2000 Server Microsoft

• The product names of Windows® XP are as follows: Microsoft Microsoft

• The product names of the Windows ServerTM 2003 are as follows: Microsoft Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

• The product names of Windows NT Microsoft® Windows NT® Server 4.0 Microsoft

Windows NT® Workstation 4.0

98 is Microsoft® Windows 98.

Me is Microsoft® Windows Millennium Edition (Windows Me).

2000 are as follows:

4.0 are as follows:

Page 3

NOTICE

❖ NOTICE TO USERS (NEW ZEALAND)

• The grant of a Telepermit for any item of terminal equipment indicates

only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

• This equipment is not capable, under all operating conditions, of correct

operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

• This equipment shall not be set up to make automatic calls to the Telecom

“111” Emergency Service.

• If a charge for local calls is unacceptable, the “Dial” button should NOT be

used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the “0” prefix.

• This equipment may not provide for the effective hand-over of a call to an-

other device connected to the same line.

• This device may be subject to ringing or bell tinkle when calls are made

from another device on the same line. If this occurs, the problem SHOULD NOT be referred to the Telecom Faults Service.

• This equipment should not be used under any circumstances, which may

constitute a nuisance to other Telecom customers. For example, repeated attempts to make unsolicited sales offers to the same number or group of numbers, such as when a block of numbers terminate on the same PABX.

• The call log incorporated in this equipment does not record all answered

calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log.

• Not all telephones will respond to incoming ring when connected to the

extension socket.

Page 4

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, print cartridges, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

Page 5

❖ Other manuals

• Quick Reference Copy Guide

• Quick Reference Fax Guide

• Quick Reference Printer Guide

• Quick Reference Scanner Guide

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒ The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite sional

ScanRouter EX Professional terprise

Optional

and DeskTopBinder Profes-

and ScanRouter EX En-

DeskTopBinder

the ScanRouter delivery software

iii

Page 6

NOTICE ....................................................................................................................i

Manuals for This Machine .....................................................................................ii

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Options ............................................................................................1

Names of Major Functions .........................................................................................1

Reading the Display...............................................................................................2

Reading the Display Panel and Using Keys...............................................................3

Function List ..........................................................................................................5

1. Transmission

Transmission Modes .............................................................................................9

Selecting Type of Transmission ...............................................................................10

Memory Transmission..............................................................................................11

Sending multiple originals using the exposure glass.............................................14

Parallel Memory Transmission ..............................................................................15

Automatic Redial ...................................................................................................15

Dual Access...........................................................................................................16

Simultaneous Broadcast........................................................................................16

If memory runs out while storing an original..........................................................17

ECM (Error Correction Mode)................................................................................17

Immediate Transmission ..........................................................................................17

Sending multiple originals using the exposure glass.............................................19

IP-Fax Functions ..................................................................................................20

Terminology .............................................................................................................22

Notes on Using IP-Fax .............................................................................................23

Functions Not Available for IP-Fax Transmission ....................................................23

Internet Fax Functions ........................................................................................24

Notes on Using Internet Fax ....................................................................................25

Functions Not Available for E-mail Transmission.....................................................26

Functions Not Available for E-mail Reception..........................................................26

E-mail Subject ..........................................................................................................27

T.37 Full Mode .........................................................................................................28

Placing Originals..................................................................................................29

Acceptable Original Sizes ........................................................................................31

Paper Size and Scanned Area.................................................................................32

If the Machine Cannot Detect the Size of Your Original........................................... 34

Original Sizes Difficult to Detect...............................................................................35

Transmission with Image Rotation ...........................................................................36

Stamp.......................................................................................................................36

Detecting Blank Sheet..............................................................................................38

Scan Settings .......................................................................................................39

Original Type............................................................................................................39

JBIG Transmission ................................................................................................40

Resolution ................................................................................................................40

Image Density (Contrast) .........................................................................................41

Mixing Scan Settings for a Multiple Page Original ...................................................42

Page 7

Specifying a Destination .....................................................................................43

Sending Over a Fax Line .........................................................................................43

Entering a pause ...................................................................................................44

Entering a tone ......................................................................................................44

Sending by IP-Fax....................................................................................................46

Regarding IP-Fax destinations ..............................................................................48

Sending to an E-mail Address..................................................................................49

Bypassing the SMTP server..................................................................................52

Using the Quick Dial Keys........................................................................................54

Specifying a destination using the Quick Dial key.................................................54

Specifying a group of destinations using the Quick Dial key .................................55

Checking the Specified Destination .........................................................................57

Redial .......................................................................................................................58

Programming Destinations in the Address Book .............................................60

Programming Destinations from Check Destination Screen....................................62

Programming Destinations from Redial Screen .......................................................63

Searching for a Destination in the Address Book ............................................64

Search by Name ......................................................................................................64

Search by Destination List .......................................................................................66

Search by Registration Number ...............................................................................68

Search by Fax Number ............................................................................................70

Search by E-mail Address........................................................................................72

Search by IP-Fax Destination ..................................................................................74

Search by LDAP Server ...........................................................................................76

On Hook Dial ........................................................................................................80

Manual Dial ...........................................................................................................82

Memory Storage Report ......................................................................................83

Canceling a Transmission ..................................................................................84

Before the Original Is Scanned ................................................................................84

While the Original Is Being Scanned........................................................................84

While the Original Is Being Transmitted...................................................................85

Before the Transmission Is Started..........................................................................86

2. Send Settings

Sending at a Specific Time (Send Later) ...........................................................89

Sender Settings....................................................................................................91

E-mail Options......................................................................................................94

Entering the Subject.................................................................................................94

Requesting a Reception Notice................................................................................95

Fax Header Print ..................................................................................................97

Label Insertion .....................................................................................................98

Setting SUB Codes for Transmission ..............................................................100

Setting a Password ................................................................................................102

Setting SEP Codes for Reception ....................................................................103

Entering a Password ..............................................................................................105

Two-Sided Transmission (Double-Sided Transmission) ...............................106

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3. Reception

Types of Reception............................................................................................109

Immediate Reception .............................................................................................109

Memory Reception .................................................................................................110

Substitute Reception ..............................................................................................111

Receiving documents unconditionally .................................................................111

Receiving documents according to parameter-specified settings .......................112

Reception Modes ...............................................................................................113

Manual Reception ..................................................................................................113

Auto Reception.......................................................................................................113

Switching the Reception Mode...............................................................................114

Receiving Internet Fax Documents .................................................................. 115

Auto E-mail Reception ...........................................................................................115

Manual E-mail Reception .......................................................................................116

Received Images ...................................................................................................117

Reception Functions .........................................................................................119

Forwarding Received Documents ..........................................................................119

SMTP Reception Using Internet Fax......................................................................120

Routing e-mail received via SMTP ......................................................................121

JBIG Reception ......................................................................................................122

Auto Fax Reception Power-Up...............................................................................123

Printing Options.................................................................................................124

Print Completion Beep ...........................................................................................124

Checkered Mark.....................................................................................................124

Centre Mark ...........................................................................................................125

Reception Time ......................................................................................................125

Image Rotation.......................................................................................................126

Page Separation and Length Reduction ................................................................126

Page Reduction......................................................................................................127

TSI Print (Transmitting Subscriber Identification Print) ..........................................128

If There Is No Paper of the Correct Size ................................................................128

Setting priority trays.............................................................................................129

Just size printing..................................................................................................129

4. Changing/Confirming Communication Information

Printing a List of Files in Memory (Print TX Standby File List) .....................131

Printing a File from Memory .............................................................................133

Checking the Transmission Result (TX File Status).......................................135

Confirming on Display ............................................................................................135

Confirming by Report .............................................................................................136

Confirming by E-mail..............................................................................................137

Confirming by Report and E-mail ...........................................................................137

Communication Result Report (Memory Transmission) ........................................138

Immediate TX Result Report (Immediate Transmission) .......................................138

Communication Failure Report ..............................................................................139

Checking the Reception Result (RX File Status) ............................................140

Confirming on Display ............................................................................................140

Confirming by Report .............................................................................................141

Journal.................................................................................................................141

Page 9

Printing the Journal ...........................................................................................142

Journal ...................................................................................................................143

Transmitting Journal by E-mail...............................................................................145

Journal by e-mail .................................................................................................145

Printing a File Received with Memory Lock.................................................... 146

5. Fax via Computer

Sending Fax Documents from Computers ...................................................... 149

Before Use .............................................................................................................150

Using the Software.................................................................................................151

LAN-Fax Driver....................................................................................................151

Address Book ......................................................................................................151

LAN-Fax Cover Sheet Editor ............................................................................... 152

Auto Run program ...............................................................................................152

Installing Individual Applications ............................................................................153

Setting LAN-Fax Driver Properties.........................................................................154

Setting print properties ........................................................................................154

Making settings for option configuration..............................................................155

Basic Transmission ................................................................................................156

Specifying a destination using a destination list ..................................................157

Specifying a destination using Address Book......................................................157

Specifying a destination by directly entering a fax number,

Internet Fax destination, or IP-Fax destination..................................................158

Specifying Options .................................................................................................159

To send a fax document at a specific time ..........................................................159

To print a sender stamp.......................................................................................160

To attach a cover sheet ....................................................................................... 160

To display preview...............................................................................................160

Saving as files .....................................................................................................160

Checking Transmission Using LAN-Fax Driver......................................................161

Confirming Transmission Results by E-mail ..........................................................162

LAN-Fax Result Report ..........................................................................................163

Printing and Saving ................................................................................................163

Editing Address Book.............................................................................................164

Programming new destinations ...........................................................................164

Editing programmed destinations........................................................................165

Deleting programmed destinations......................................................................166

Using the Machine's Address Book Data in the Destination List of the LAN-Fax

Editing Fax Cover Sheets ......................................................................................167

Creating a cover sheet ........................................................................................167

Attaching a created cover sheet..........................................................................168

Managing Facsimile Functions Using SmartDeviceMonitor for Admin ..................169

LAN-Fax Operation Messages...............................................................................169

Programming Destination Information from Web Browser ...........................170

To Edit Machine Properties Already Programmed .................................................171

To Add New Receiver ............................................................................................172

....166

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6. Appendix

Programming Frequently Used Functions to User Function Keys ...............173

Specifications.....................................................................................................174

Specifications Required for the Internet Fax Destination Machines.......................176

Maximum Values................................................................................................177

INDEX....................................................................................................... 178

viii

Page 11

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{ }

Indicates the names of keys on the machine's control panel.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both side of a sheet → ARDF

Names of Major Functions

This machine's major functions are referred to in this manual as follows:

• Internet Fax (by specifying an e-mail address) → Internet Fax

• Internet Fax (by specifying an IPv4 address) → IP-Fax

Page 12

Reading the Display

This section explains how to use the keys on the control panel and screen items.

The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists.

If you press the {Facsimile} or {Clear Modes} key during operation, the standby screen appears.

Press the {OK} key to complete the settings. Press the {Escape} key to return to the previous screen.

Note

❒ This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Facsimile Auto Reset Timer in System Settings.

❒ To return to the standby screen manually, do one of the following:

• If you have placed the original in the optional ADF or ARDF and have not

pressed the {Start} key, remove the original.

• If you have not placed an original, press the {Clear Modes} key.

• If you are in User Tools mode, press the {User Tools/Counter} key.

Reference

“System Settings”, General Settings Guide

“Fax Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

Page 13

Reading the Display Panel and Using Keys

This section explains screen items and their corresponding keys.

ALT051S

1. Selection keys

Correspond to items at the bottom line on the display.

Example: The standby display

• When the instruction “Press []”

appears in this manual, press the left selection key.

• When the instruction “Press [Tone]”

appears in this manual, press the middle selection key.

• When the instruction “Press [TX Mode]”

appears in this manual, press the right selection key.

2. {Escape} key

Press to cancel an operation or return to the previous display.

3. {OK} key

Press this to set numeric values, make settings, or select an entered item.

4. Scroll keys

Press to move the cursor to each direction one by one.

When {U}, {T}, {V} or {W} appears in this manual, press the scroll key of the same direction.

Page 14

ALT009S

1. Machine status and message

2. Destination entry

3. Selection keys

Note

❒ The display will differ depending on installed optional units.

❒ You can change Internet Fax setting under E-mail Settings in the Fax Features

menu.

❒ You can change IP-Fax settings under IP-Fax Settings in the Fax Features

menu.

Reference

p.9 “Transmission Modes”

p.54 “Specifying a destination using the Quick Dial key”

p.64 “Searching for a Destination in the Address Book”

“Fax Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

4. Switches the destination between

fax number, e-mail address and IPFax destination.

5. Selectable items

Page 15

Function List

This section explains various items that can be specified in the Fax Features menu. Click the {User Tools/Counter} key to display the Fax Features menu. For details

about the settings, see “Fax Features”, General Settings Guide.

❖ General Settings/Adjust

Function name Description

Adjust Sound Volume Use this function to adjust the sound volume

during On Hook Mode and Immediate Transmission.

Program Fax Information Register the information about the sender

that appear on the receiver's fax machine and faxed document.

On Hook Release Time Use this function to specify a time to cancel

On Hook mode after you transmit using On Hook dialing.

Set User Function Key Use this function to program frequently

used features to User Function Keys for rapid access.

❖ Reception Settings

Function name Description

Switch Reception Mode

Authorized Reception Specify whether or not unwanted fax mes-

Checkered Mark Use this function to specify whether or not to

Center Mark Specify whether or not a centre mark is to be

Print Reception Time Specify whether or not received date and

FAX Print Colour You can specify the colour for printing the

Specify the method for receiving fax messages.

sages are to be screened out.

print a checkered mark on the first page of the fax paper.

printed halfway down the left side and at the top centre of each page received.

time are to be printed at the bottom of received fax messages.

files, lists and reports received under the fax function.

Page 16

❖ E-mail Settings

Function name Description

Internet Fax Settings Specify whether or not transmission function

is used for Internet Fax.

Maximum E-mail Size Make this setting when you want to limit the

size of e-mail messages that are transmitted, if receivers set a limit on incoming e-mail size. When this function is set to on, you cannot send large size e-mail that exceeds the set size.

SMTP RX File Delivery This function is available on systems that al-

low routing of e-mail received via SMTP.

❖ IP-Fax Settings

Function name Description

Enable H.323 Specify whether or not H.323 is used for IP-

Fax transmission.

Enable SIP Specify whether or not SIP is used for IP-Fax

transmission.

H.323 Settings Set the IPv4 address or host name, and alias

telephone number of the gatekeeper.

SIP Settings Set the IPv4 address or host name of the SIP

server and SIP User Name.

Gateway Settings Register, change, or delete the gateway. Reg-

ister to use the gateway without using the gatekeeper/SIP server.

Page 17

❖ Administrator Tools

Function name Description

Print Journal Prints a Journal. Up to 50 latest results of

transmission/delivery can be checked on this machine.

Print TX Standby File List Prints the TX Standby File List.

Communication Page Count The cumulative sum of Pages sent and Pages

rcvd can be checked.

Memory Lock Switches the Memory Lock on or off.

Forwarding Use this function to transfer the received

documents to those receivers programmed (fax destination) beforehand.

Folder TX Result Report When a folder is included in the forwarding

destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding.

Parameter Setting Parameter Settings allow you to customize

various settings to suit your needs. To change function settings, set the Parameter Switches.

Program Special Sender Program/Change/Delete Special Senders,

perform initial setup, and print the Special Sender List. You can set functions for each sender if Special Senders are preprogrammed.

Program Memory Lock ID Program the ID you enter when you print

documents received in the Memory Lock mode.

Select Dial / Push Phone Use this function to select a line type.

G3 Analog Line Specify whether the machine is connected to

the telephone network or to a PABX that requires an additional number to dial out.

Menu Protect You can set up user access rights for func-

tions that users other than administrators can set.

Reference

“Fax Features”, General Settings Guide

Page 18

Page 19

1. Transmission

This section explains basic transmission operations such as specifying a transmission mode or a destination.

Transmission Modes

There are two types of transmission:

• Memory Transmission

• Immediate Transmission

Important

❒ It is recommended that you call the receiver and confirm with them when

sending important documents.

❖ Memory Transmission

Transmission starts automatically after the original is stored in memory. This is convenient when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations.

❖ Immediate Transmission

Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address.

Page 20

Transmission

You can change transmission mode by pressing the {Transmission Mode} key.

ALT033

Check the indicator on the operation panel to see which mode is currently active. If it is not lit, Immediate Transmission mode is set.

Reference

p.15 “Parallel Memory Transmission”

p.16 “Simultaneous Broadcast”

Selecting Type of Transmission

You can select the transmission type: standard fax, IP-Fax, or Internet Fax.

Switch between types of transmission by pressing the selection key displayed on the standby screen.

Important

❒ To select IP-Fax destinations or Internet Fax destinations, the optional Func-

tion Upgrade Option must be installed. The display differs depending on whether or not the Function Upgrade Option is installed.

❖ When sending over a fax line

Press [] to display in the destination display column.

❖ When sending to an e-mail address

Press [] to display in the destination display column.

Page 21

Transmission Modes

❖ When sending by IP-Fax

When using a gatekeeper server, press [] to display in the destina- tion display column.

When using a SIP server, press [] to display in the destination dis- play column.

Note

❒ If either a gatekeeper server or a SIP server is selected, is displayed

in place of . Press [] to display in the destination display column.

Reference

p.20 “IP-Fax Functions”

p.24 “Internet Fax Functions”

Memory Transmission

Memory transmission mode has standard fax, Internet Fax and IP-Fax.

Important

❒ If there is a power failure (the main power switch is turned off) or the machine

is unplugged for about twelve hours, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. Simply turning off the power by pressing the Operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.

❒ If memory is full (0% appears on the top right corner of the display), Memory

Transmission is disabled. Use Immediate Transmission instead.

Page 22

Transmission

A Make sure that Memory Trans. indicator lights.

ALT033

Normally Memory Transmission mode is selected. If it is not, Immediate Transmission mode is selected. Press the {Transmission

Mode} key.

B Place the original. C Make the scan settings you require. D Using the number keys or a Quick Dial key, specify a destination.

To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

If you make a mistake, press the {Clear/Stop} key, and then enter the correct number.

E When sending the same original to several destinations (broadcasting),

press [Add Dest] to specify the destinations.

You do not have to press [Add Dest] when adding a destination using the destination list.

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Transmission Modes

F Specify the next destination.

Pressing [] switches the type of transmission between fax number, e- mail address, and IP-Fax destination.

A fax number, e-mail address and IP-Fax destination can be specified simultaneously.

G Press the {Start} key.

Note

❒ If the combined total number of programmed destinations exceeds the

maximum value, only Immediate Transmission is possible.

❒ For the maximum number of destinations you can specify per file, see

“Maximum Values”.

❒ For the maximum number of destinations you can specify for all files (in-

cluding files in memory), see “Maximum Values”.

❒ For the maximum number of documents you can store in memory for

Memory Transmission, see “Maximum Values”.

❒ For the maximum number of pages you can store in memory (using A4

Standard <ITU-T q1 Chart>), see “Maximum Values”.

Reference

p.39 “Original Type”

p.40 “Resolution”

p.41 “Image Density (Contrast)”

p.43 “Sending Over a Fax Line”

p.46 “Sending by IP-Fax”

p.49 “Sending to an E-mail Address”

p.54 “Using the Quick Dial Keys”

p.58 “Redial”

p.177 “Maximum Values”

“Fax Features”, General Settings Guide

“Troubleshooting When Using the Facsimile Function”, Troubleshooting

Page 24

Transmission

Sending multiple originals using the exposure glass

Follow these steps to send multiple originals using the exposure glass.

A Make sure that Memory Trans. indicator lights. B Place the first page of the original face down on the exposure glass. C Specify a destination.

D Make the scan settings you require. E Press the {Start} key.

The machine starts scanning.

F Place the next original on the exposure glass within 60 seconds after the ma-

chine has finished scanning the first original.

G Repeat steps

to F for all originals.

H Place the last original, and then press the {q} key.

The machine dials the destination and starts transmission.

Page 25

Transmission Modes

Parallel Memory Transmission

This function dials while the original is being scanned.

Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use the original for another purpose.

Important

❒ Standard Memory Transmission is used instead of Parallel Memory Trans-

mission in the following cases:

• When the line is busy and could not be connected to

•With Send Later

• When you store an original for Memory Transmission while another communication is in progress

• When two or more destinations are specified

• When an original is placed on the exposure glass, and then sent

Note

❒ You can turn this function on or off with the User Parameters (switch 07, bit 2)

in the Fax Features menu.

❒ Standard Memory Transmission may be used instead of Parallel Memory

Transmission if there is not enough free memory left.

❒ If you use this function, the Memory Storage Report will not be printed. ❒ If the {Clear/Stop} key is pressed, the original will jam or memory will run out

while Parallel Memory Transmission stops. The Communication Result Report is printed and files are deleted.

❒ When using Parallel Memory Transmission, only the page number is printed

on the header of the fax, the total number of originals is not automatically printed.

Reference

“Fax Features”, General Settings Guide

Automatic Redial

If a fax document could not be sent because the line was busy or an error occurred during transmission, redial is attempted at five-minute intervals up to five times.

If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.

Note

❒ If there are a large number of files stored in memory, documents might not be

sent in the order they were scanned.

Page 26

Transmission

Dual Access

The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document immediately after the current transmission ends, the line is used efficiently.

Note

❒ During Immediate Transmission or when in User Tools mode, the machine

cannot scan an original.

Simultaneous Broadcast

Use this function to send the same original to multiple destinations simultaneously.

To specify multiple destinations, specify the first destination, and then specify the next destination by pressing [Add Dest].

If you dial several destinations for the same document (broadcasting), the documents are sent in the order in which they were dialed. If the fax document could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

To check the transmission progress, print the TX file list.

If you specify a second transmission while broadcasting to several destinations, faxes are transmitted alternately to each remaining destination in the current and second broadcast.

For example, if you specify a broadcast to destinations A and B, and then specify a broadcast to destinations C and D while transmission to destination A is in progress, the machine sends the faxes in the following order: A, C, B, and then D.

If the previous file and next file are both on standby, these are also sent in the same order.

Note

❒ To avoid accidentally pressing the wrong Quick Dial key, you can set the ma-

chine so that each time a destination is added using a Quick Dial key, [Add Dest] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Fax Features menu.

Reference

p.131 “Printing a List of Files in Memory (Print TX Standby File List)”

Page 27

Transmission Modes

If memory runs out while storing an original

If you run out of memory while storing an original (free space reaches 0%), the “

Memory is full. Scanning will be stopped and only scanned page(s)

will be stored.

Note

❒ When this happens, only the scanned pages are sent. If you want to delete the

scanned pages and cancel transmission in this case, contact your service representative.

” message appears. Press [Exit] to transmit stored pages only.

ECM (Error Correction Mode)

If part of a transmission fails because of a line problem, the lost data is automatically resent. You can turn this function on or off with the User Parameters (switch 01, bit 0).

Important

❒ For this function to work, the other machine must have ECM.

❒ This function is not available with Internet Fax.

Note

❒ If you turn ECM off, you cannot use the following functions:

• JBIG Transmission

• Super G3 Communication

Immediate Transmission

Immediate Transmission is possible with standard fax transmission and IP-Fax transmission.

Important

❒ Internet Fax is executed in only Memory Transmission that starts transmis-

sion automatically after storing documents in memory. If you specify Immediate Transmission in Internet Fax, the “

memory transmission.

and then switch to Memory Transmission.

❒ Group cannot be used for Immediate Transmission. You cannot send the

same document to multiple destinations (broadcasting). If you specify a group, the “ message appears. When this happens, press [Exit], and then switch to Memory Transmission.

Try again after switching to memory transmission.”

” message appears. When this happens, press [Exit],

Try again after switching to

Page 28

Transmission

A Make sure that Memory Trans. indicator is not lit.

ALT033

If it is lit, Memory Transmission mode is selected. Press the {Transmission Mode} key.

B Place the original. C Select the scan settings you require. D Using the number keys or a Quick Dial key, specify a destination.

To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

If you make a mistake, press the {Clear/Stop} key, and then enter the correct number.

E Press the {Start} key.

The machine dials a destination.

Note

❒ Documents are not stored in memory.

Reference

p.39 “Original Type”

p.40 “Resolution”

p.41 “Image Density (Contrast)”

p.43 “Sending Over a Fax Line”

p.46 “Sending by IP-Fax”

p.54 “Using the Quick Dial Keys”

p.58 “Redial”

Page 29

Transmission Modes

Sending multiple originals using the exposure glass

Follow these steps to send multiple originals using the exposure glass.

A Make sure that Memory Trans. indicator is not lit. B Place the first page face down on the exposure glass. C Specify a destination.

D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma-

chine has finished scanning the first original.

G Repeat steps

to F for all originals.

H Place the last original, and then press the {q} key.

Page 30

Transmission

IP-Fax Functions

The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network.

This function has the following advantages and is suitable for communication within the same LAN:

• Reducing communication costs

• Communicating between IP-Faxes at higher speed than by standard fax

IP-Fax uses SIP and H.323 as the network protocol.

Specify an IPv4 address or host name instead of a fax number for sending. When using a gatekeeper, specify its alias telephone number. When using a SIP server, you can send by specifying SIP user name. Specify addresses of the gatekeeper or SIP server (proxy server, register server, redirect server) as appropriate in IPFax Settings in the Fax Features menu.

You can also transmit to a G3 facsimile connected to the public switched telephone network (PSTN) via a gateway (T.38-compliant).

You can receive IP-Faxes in the same manner as standard faxes.

Page 31

IP-Fax Functions

ALT001S

Important

❒ To use IP-Fax functions, the Function Upgrade Option must be installed.

❒ To use IP-Fax functions, this machine must be connected to a LAN and set up

correctly under IP-Fax Settings in Fax Features.

❒ Before using this function, configure the network in the System Settings menu.

❒ The facsimile function of this machine cannot be used with IPv6.

Note

❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant.

Page 32

Transmission

Reference

p.109 “Types of Reception”

“Connecting the Machine”, General Settings Guide

“System Settings”, General Settings Guide

“Fax Features”, General Settings Guide

Terminology

The following are words you should know when using IP-Fax:

❖ H.323

A multimedia communication protocol that sends or receives files via one-toone communication over a LAN or the Internet.

❖ SIP

A communication control protocol for Internet telephone that utilizes VoIP (which converts voice information to IP packets) and is equipped with functions such as creating, modifying, and terminating sessions with one or more participants.

❖ Gatekeeper (VoIP gatekeeper)

A gatekeeper manages devices connected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions. In addition, a gatekeeper governs band (transmission rate assignment) and access control.

❖ SIP server

A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions:

• Proxy server: Receives SIP requests and forwards them on behalf of the requestor.

• Register server: Receives information about a device's address within an IP network and registers them in the database.

• Redirect server: Used to inquire the destination address.

❖ Gateway (VoIP gateway)

A gateway connecting a telephone network and IP network, it has functions such as protocol conversion for connecting these different networks, and also connects communication devices (telephones, facsimiles, etc.) to a LAN or other network.

Page 33

IP-Fax Functions

Notes on Using IP-Fax

The following are notes about using IP-Fax:

• You may not be able to send to a firewall-protected network.

• You cannot use telephones on a LAN.

• If a power outage lasts about twelve hours, or the machine is disconnected from the power outlet for about twelve hours, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.

Reference

“Troubleshooting When Using the Facsimile Function”, Troubleshooting

Functions Not Available for IP-Fax Transmission

You can use the following functions with standard fax transmission, but not IPFax transmission:

•On hook dial

• Manual dial

Page 34

Transmission

Internet Fax Functions

This machine converts scanned document images to e-mail format and transmits the data over the Internet.

The e-mail sent by this machine can be received by another Internet Fax machine.

Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

You can also print or forward received e-mail messages.

Important

❒ To use Internet Fax functions, the Function Upgrade Option must be installed.

❒ To use Internet Fax functions, this machine must be connected to a LAN and

set up correctly under Internet Fax Settings in Fax Features.

❒ The facsimile function of this machine cannot be used with IPv6.

❒ To send Internet Fax documents, in the Fax Features menu, under E-mail Set-

tings, set [Internet Fax Settings] to [On]. However, documents can still be forwarded or delivered to Internet Fax destinations even if [Off] is selected.

❒ To receive Internet Fax documents, in the System Settings menu, under File

Transfer, set [Fax E-mail Account] to [Receive].

ALT002S

Page 35

Internet Fax Functions

Note

❒ The Internet Fax function supported by this machine is compliant with ITU-

T Recommendation T.37.

❒ You can receive e-mail messages with an attached TIFF-F image from computers.

❒ Though Internet Fax documents are normally sent via an SMTP server, you

can also send Internet Fax documents directly to their destinations without going through an SMTP server. To do this, program “Use SMTP Server” to a User Function key in advance.

❒ When sending Internet Fax documents, you can specify “Attach Subject” and

“Return Receipt” in [TX Mode].

❒ You can limit the size of transmitted e-mail messages in “E-mail Settings” of

“Fax Features”.

❒ See “Received Images” for how e-mail is actually received by the computer.

❒ For details about how to confirm the transmission result, see “Checking the

Transmission Result (TX File Status)”.

Reference

p.52 “Bypassing the SMTP server”

p.95 “Requesting a Reception Notice”

p.94 “Entering the Subject”

p.117 “Received Images”

p.135 “Checking the Transmission Result (TX File Status)”

“Connecting the Machine”, General Settings Guide

“System Settings”, General Settings Guide

“Fax Features”, General Settings Guide

Notes on Using Internet Fax

The following are notes about using Internet Fax:

• When using a Transfer Request by e-mail, documents are sent at A4 size. Documents larger than A4 are reduced to A4 size. If the receiver is in compliance with the T.37 full mode, documents are sent at the size specified in the Address Book.

• When using Internet Fax transmission, documents are sent at “Detail” resolution, even if you specify “Fine”. To send documents at “Fine”, specify this resolution when registering the destination in the Address Book.

• If a transmission is not successful, this machine usually receives an e-mail error notification. However, e-mail error notifications may not be transmitted for various reasons. It is recommended that you confirm receipt of important document by calling the other party.

• The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications.

• Voice communication is not supported over a LAN.

Page 36

Transmission

• Internet Fax delivery might be delayed due to network congestion. Use Internet Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.

• You may not be able to send large files as e-mail, depending on e-mail environment conditions.

• When available memory is low, you may not be able to send Internet Fax documents.

• Because the machine sends documents as e-mail messages with an attached TIFF-F image, viewer applications are required in order to view documents when they are received on a computer.

• With a large volume of document, it may take some time before transmission starts. This is due to the time the machine requires to convert the data in memory.

Reference

p.28 “T.37 Full Mode”

p.32 “Paper Size and Scanned Area”

p.52 “Bypassing the SMTP server”

“Troubleshooting When Using the Facsimile Function”, Troubleshooting

Functions Not Available for E-mail Transmission

The following functions are supported with standard fax transmission, but not with Internet Faxing.

• Immediate Transmission

• Transmission by SUB Code

•On Hook Dial

• Manual Dial

•JBIG Transmission

• ECM (Error Correction Mode)

Functions Not Available for E-mail Reception

The following functions are supported with standard fax reception, but not with Internet Faxing.

• Memory Lock Reception

• SEP Code reception

•Authorized Reception

Page 37

Internet Fax Functions

E-mail Subject

If you send e-mail without specifying a subject, a subject is automatically inserted. Subjects differ depending on Stamp Sender Name settings.

❖ When Stamp Sender Name is set to on:

From Sender Name(Fax Message NO.xxxx)

❖ When Stamp Sender Name is set to off:

•If Own Fax Number and Own Name are programmed:

From “Own Fax Number”(“Own Name”)(Fax Message NO.xxxx)

• If only Own Fax Number is programmed:

From “Own Fax Number”(Fax Message NO.xxxx)

• If only Own Name is programmed:

From “Own Name”(Fax Message NO.xxxx)

• If neither Own Fax Number nor Own Name are programmed:

Fax Message NO.xxxx

Note

❒ “xxxx” is the document number that appears in the Journal.

Reference

p.89 “Send Settings”

Page 38

Transmission

T.37 Full Mode

This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532)

When an Internet Fax communication is made between T.37 full mode compatible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail. This return receipt includes the receiver's reception capability information (compression type, paper size, and resolution). When the receiver is programmed in the Address Book as the full mode destination, the sender side automatically registers the received information in the Address Book. This allows you to send a subsequent Internet Fax document to that receiver based on this information.

❖ Returning a Return Receipt

When e-mail is received, if the sender requests reception notice, the receiver sends a return receipt that includes the receiving machine's capability (compression type, paper size, and resolution).

❖ Registering the Received Reception Confirmation Contents

When the sender receives the return receipt that includes the receiver's reception capability, the sender checks that the final recipient address sent is programmed in the Address Book. If it is programmed as a full mode destination, the sender automatically registers the receiver's reception capability. The registered reception capability is updated each time the sender receives new reception capability information. The sender can send documents to the receiver based on this information. If the receiver is programmed as the simple mode machine or not programmed in the Address Book, the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually.

❖ Requesting a Reception Notice

When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the machine will receive the return receipt (sent) that includes the receiver's reception capability.

Note

❒ Use Web Image Monitor to manually program a receiver's reception capabil-

ity information.

❒ If you use Internet Fax transmission, you can send documents to multiple

destinations at once. However, if you specify full mode destinations, since each destination may have a different reception capability, transmission is done one by one in the specified transmission order.

Reference

p.95 “Requesting a Reception Notice”

p.170 “Programming Destination Information from Web Browser”

Page 39

Placing Originals

Place the original either on the exposure glass or in the optional ADF or ARDF. For details about how to place originals, see the following:

• Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy Reference

• Placing originals in the optional ADF or ARDF “Placing Originals in the ADF or ARDF”, Copy Reference “Non-compatible originals for the ADF or ARDF”, Copy Reference

Note that [Special Paper] of the copy function cannot be used with the facsimile function.

Important

❒ If you place A5 size originals on the exposure glass, they are not detected.

Place A5 size originals into the ADF or ARDF.

❒ Do not lift the ADF or ARDF while using it to scan originals.

❖ How to place A4, B4 JIS (Japanese Industrial Standard), A3, 81/2"×11", 81/2"×14", and

11"×17" size originals

ALT012S

❖ How to place A5 and B5 JIS size originals

ALT013S

Page 40

Transmission

Note

❒ To scan multiple originals using the ADF or ARDF, set originals in a stack.

❒ When sending a fax, the image output at the other end depends on the size

and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets. When sending an important original, ask the receiver about the size and orientation of the paper in their machine.

❒ Documents longer than 800 mm (32") must be sent by memory transmission

(immediate transmission may not be possible).

❒ If an original jams, press the {Clear/Stop} key, and then carefully remove the

original.

❒ Make sure that all ink, correcting fluid etc., has completely dried before plac-

ing your original. If it is still wet, the exposure glass will become marked and those marks will appear on the received image.

❒ Generally, place A4, 8

you place an A4, 8

/2"×11" originals in the landscape orientation (L). If

/2"×11" original in the portrait orientation (K), the image

is sent rotated by 90°.

❒ You can send the first page from the exposure glass then the remaining pages

from the ADF or ARDF. You cannot change from the ADF or ARDF to the exposure glass.

❒ When using the Internet Fax function, originals are sent at A4 size. Originals

larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book.

❒ Information about this machine is printed at the destination. This information

is printed on the side of the paper that is to your left when placing the documents on the exposure glass or the ADF or ARDF. However, the information is also printed rotated by 90 degrees if an A4, 8

/2"×11" original is placed in

the portrait orientation (K).

❒ For acceptable types of originals, see “Acceptable Original Sizes”, “Paper Size

and Scanned Area”, “If the Machine Cannot Detect the Size of Your Original”, “Original Sizes Difficult to Detect”, “Stamp” and “Detecting Blank Sheet”.

Page 41

Reference

p.14 “Sending multiple originals using the exposure glass”

p.19 “Sending multiple originals using the exposure glass”

p.28 “T.37 Full Mode”

p.31 “Acceptable Original Sizes”

p.32 “Paper Size and Scanned Area”

p.34 “If the Machine Cannot Detect the Size of Your Original”

p.35 “Original Sizes Difficult to Detect”

p.36 “Transmission with Image Rotation”

p.36 “Stamp”

p.38 “Detecting Blank Sheet”

“System Settings”, General Settings Guide

“Placing Originals”, Copy Reference

Acceptable Original Sizes

Placing Originals

Where original is set Acceptable original size Maximum

number of sheets

Exposure glass Up to A3 (297 × 420 mm),

11" × 17" (279 × 432 mm)

ADF or ARDF, onesided document

ARDF, two-sided document

Fax transmission: A5 K to A3 L (up to 1200 mm long)

/2" × 51/2" K to 11" × 17"L

Fax transmission: A5 K to A3 L (up to 432 mm long)

/2" × 51/2" K to 11" × 17"L

1 ----

30 sheets or 50 sheets for ARDF

(80 g/m

50 sheets (80 g/m

, 20 lb)

Paper thickness

52-105 g/m (14-28 lb)

64-105 g/m (17-28 lb)

Page 42

Transmission

Paper Size and Scanned Area

Important

❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an

A3, 11"×17" area is scanned.

❖ Exposure Glass

❖ ADF or ARDF

ALT010S

❖ Maximum scan area

The following shows the maximum scan area:

• Memory Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF or

ARDF

• Immediate Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF

or ARDF

• 297 × 432 mm/11" × 17" (W × L) (from the exposure glass)

Page 43

Placing Originals

Note

❒ There may be a difference in the size of the image when it is printed at the destination.

❒ Even if an original is correctly placed on the exposure glass or in the ADF or

ARDF, a margin of 3 mm (0.1") around each edge of the original may not be sent.

❒ If the receiver uses paper of a smaller width than the original, the image is re-

duced to fit that paper.

❒ During Immediate Transmission, the length of the scanning range can be-

come narrower than 1200 mm (47"), depending on the character size as well as the settings on the destination machine.

❒ The machine detects paper sizes in the following ways:

• When you place an original in the ADF or ARDF, an original wider than

about 264 mm (10.4") is scanned as A3, 11"×17" size. An original narrower than about 230 mm (9.1") is sent as 8

/2"×14" size, and an original narrower than about 264 mm (10.4") is

/2"×11" or

scanned as B4 JIS. Originals up to 1200 mm (47.2") in length can be scanned.

• See the following table for sizes the machine can detect when you place an

original on the exposure glass. Because the machine scans custom size documents in a standard size, part of the image may be truncated depending on the length of the document.

❖ Metric Version

❖ Inch Version

× - Unable to auto detect

Normally a length of about 420 mm (16.5") can be scanned; however, it is only possible to specify a scanning size up to 432 mm (17").

Page 44

Transmission

If the Machine Cannot Detect the Size of Your Original

If the machine cannot detect the original size, the “Cannot detect original

size. Place original again, then press Start key.

If this happens, do the following:

” message appears.

A Press [Exit].

The previous display returns.

B Remove the original and replace it. C Press the {Start} key.

Note

❒ If you repeat steps A to C twice and the original size is still not detected,

the screen for specifying the original size appears. Select the original size, and then press the {OK} key.

Page 45

Placing Originals

Original Sizes Difficult to Detect

The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the correct size.)

• documents placed on the exposure glass of sizes other than those listed in the following table

• originals with index tabs, tags, or protruding parts

• transparent originals, such as OHP transparencies or translucent paper

• dark originals with dense text or drawings

• originals that contain areas of solid print

• originals that have solid print around their edges

• originals with glossy surfaces

• bound originals of more than 10 mm (0.3") in thickness, such as books.

The following paper sizes are automatically detected in facsimile mode.

❖ Metric Version

Size Location of the original

Exposure glass ×××

ADF or ARDF ×

A3L B4

JISL

A4KLB5

JISL

B5 JISK

A5K

/2"×

8 11"K

8 1/2"× 13"L

- Auto detect

× - Unable to auto detect

❖ Inch Version

Size Location of the original

Exposure glass ЧЧЧЧЧ

ADF or ARDF ××××

11"× 17"L

/2"×

8 14"L

8 1/2"× 11"K

5 1/2"×

/2"

8 "× 13"L

11"× 15"L

10"× 14"L

10"× 8"L

- Auto detect

× - Unable to auto detect

Page 46

Transmission

Transmission with Image Rotation

Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 8 rotated by 90°. Providing the receiver has A4, 8 the document is printed the same size as the original.

Note

❒ This function is unavailable with Immediate Transmission.

/2"×11" original in the portrait orientation (K), the image is sent

/2"×11" landscape paper (L),

Stamp

When sending a fax document using the ADF or ARDF, the machine can stamp a circle mark at the bottom of the original.

When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page.

Important

❒ The optional ADF or ARDF is required.

❒ Stamp only works when scanning from the ADF or ARDF.

❒ This function must be registered to a User Function key in advance. It is reg-

istered to the User Function key {F3} by default.

A Place the original, and then select the scan settings you require. B Press the User Function key {F3} to light the indicator.

ALT035S

To cancel the stamp, press the User Function key {F3} again to turn off the indicator.

Page 47

Placing Originals

C Specify the destination, and then press the {Start} key.

The Stamp indicator goes out when transmission has been finished for Immediate Transmission or when scanning has been finished for Memory Transmission.

Note

❒ This stamp indicates that the original has been successfully stored in mem-

ory for Memory Transmission, or successfully sent by Immediate Transmission.

❒ When the stamp starts getting lighter, replace the cartridge.

❒ If a multi-page feed or paper jam occurs, the originals are not sent properly

and not stamped. If you find a page that is not stamped, send only that page again.

❒ A paper jam during Parallel Memory Transmission may cause the trans-

mission to fail even if stamping is performed.

❒ You cannot turn the Stamp function on or off while an original is being

scanned.

Reference

“Fax Features”, General Settings Guide

“Adding Paper and Replacing Print Cartridges”, Troubleshooting

Page 48

Transmission

Detecting Blank Sheet

Upon completion of the first page scanning, an alarm sounds if the page is nearly blank.

Important

❒ The blank sheet-detecting function works only when an original is scanned

using the ADF or ARDF.

❒ The blank sheet-detecting function is ineffective for second and subsequent

pages.

This function notifies you if an original is placed wrong side down on the scanner. When this happens, a message appears for a few seconds. The message differs depending on number of pages to be scanned and transmission mode.

• When sending a document using Immediate Transmission or when all pages have been scanned in Memory Transmission:

• When some pages are left unscanned in Parallel Memory Transmission or Memory Transmission:

Note

❒ Even if a near blank sheet is detected, it is transmitted as normal.

❒ You can turn this function on or off with the User Parameter (switch 11, bit 2). ❒ To cancel scanning if a blank sheet is detected, press the {Cancel/Stop} key.

Page 49

Scan Settings

You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.

❖ Original Type:

Text, Photo

❖ Resolution:

Standard, Detail, Fine

❖ Image Density (Contrast):

Manual Image Density (five levels)

Original Type

To optimize image clarity, select the appropriate original type.

The following settings for original types are available:

❖ Text

Select Text to send high-contrast black-and-white image originals. Use this setting when you only want to send clearer text, even if the original contains text and photographs.

❖ Photo

Select Photo to send an original containing a halftone image, such as a photograph or a colour original.

A Press the {Original Type} key for the type you require.

ALT036S

Press the {Original Type} key to switch between Text and Photo.

Note

❒ If you select Photo, the transmission will take longer than when Text is selected.

❒ If you send a fax document with Photo and the background of the received

image is dirty, reduce the density setting and resend the fax.

Page 50

Transmission

Reference

p.41 “Image Density (Contrast)”

JBIG Transmission

If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods.

Important

❒ This function is not available with the Internet Fax function.

❒ This function requires that the other party's fax machine has both the JBIG

function and ECM function.

Note

❒ If ECM is turned off, JBIG Transmission is unavailable.

Resolution

This section explains how to set the resolution of the original.

Images and text are scanned into the machine by converting them to a sequence of dots. The density of the dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution have high quality but transmission takes longer. Conversely, low resolution scanning results in lower quality but the original is sent more quickly. Select the setting that matches your needs based upon this trade off between speed and image clarity.

❖ Standard (8 x 3.85 lines/mm, 200 x 100 dpi)

Select for originals containing normal size characters.

❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

❖ Fine (8 x 15.4 lines/mm, 200 x 400 dpi)

Select for originals with fine details or when you require the best possible image clarity. This resolution is four times finer than Standard.

Page 51

Scan Settings

A Press the {Resolution} key to switch between resolutions.

ALT037S

The indicators above the key show the current selection.

When both indicators are unlit, Standard is selected.

Note

❒ If the other party's machine does not support the resolution at which you

are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal.

❒ The machine supports reception at both Standard and Detail resolution.

❒ When using Internet Fax transmission, documents are sent at “Detail” res-

olution, even if you have specified “Fine”. To send a document at “Fine”, configure the Full Mode when registering the destinations in the Address Book.

Reference

p.28 “T.37 Full Mode”

p.142 “Printing the Journal”

Image Density (Contrast)

Adjust the image density for scanning originals. Use the {Image Density} key to vary the image density within 5 levels.

A Press the {Lighter} or {Darker} key to change the density from five density level.

ALT038S

Each key press moves the indicator one place.

Page 52

Transmission

Mixing Scan Settings for a Multiple Page Original

When sending an original of several pages, you can select a different image density, resolution, and original type setting for each page.

It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.

❖ When placing originals on the exposure glass

A Check which pages you want to scan with different settings.

B Remove the previous page and place the next page that you checked on the

exposure glass.

C Select the image density, resolution, and original type.

You have about 60 seconds (10 seconds for Immediate Transmission) to select density, resolution, and original type. The time remaining is shown on the display.

Adjust the settings for each page before you press the {Start} key.

❖ When placing originals in the optional ADF or ARDF

A Check which pages you want to scan with different settings.

B Select the density, resolution, and scan type before the page you want to

change the settings for starts being scanned. Depending on what time the scan settings are adjusted, the settings may not be reflected in the resulting operation.

Page 53

Specifying a Destination

This section explains how to specify a destination.

Specifying a Destination

Fax numbers, IP-Fax destinations, and e-mail addresses can be specified.

Note

❒ The display shows the percentage of free memory space for storing originals.

Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

Sending Over a Fax Line

Enter numbers directly using the number keys on the right side of the control panel.

A Press [] to switch the destination to fax number.

B Enter the fax number using the number keys.

To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. If you make a mistake, press the {Clear/Stop} key, and then enter again.

C Press the {Start} key.

The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

Note

❒ You can insert pauses and tones in a fax number.

❒ For the maximum number of digits for a destination, see “Maximum Values”.

Reference

p.44 “Entering a pause”

p.44 “Entering a tone”

p.54 “Using the Quick Dial Keys”

p.177 “Maximum Values”

Page 54

Transmission

Entering a pause

Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds.

ALT039S

Note

❒ If you press the {Pause/Redial} key at the first digit, the Redial screen appears.

❒ A pause is shown as a “-” on the display.

❒ You can also program numbers including pauses in the destination list.

Entering a tone

This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals.

This section explains how to use the tone function with On Hook Dial as an example.

A Press the {On Hook Dial} key.

ALT040S

Page 55

Specifying a Destination

B Enter the fax number using the number keys.

C Press [Tone].

D Enter the number you want to tone dial using the number keys.

E Press the {Start} key.

The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

Note

❒ Certain services may be unavailable even when using the Tone function.

❒ A tone is shown as a “T” on the display and the next numbers are dialed

using tonal signals.

Page 56

Transmission

Sending by IP-Fax

This section explains how to specify a destination using IP-Fax transmission.

When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number.

Important

❒ To use IP-Fax functions, the Function Upgrade Option must be installed.

A Press [] to switch the destination to IP-Fax destination.

When using a gatekeeper server, select .

When using a SIP server, select .

B Press [Manual].

C Enter the IP-Fax destination, and then press the {OK} key.

To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

If you enter an incorrect character, press the {Clear/Stop} key. Then, re-enter the characters correctly.

To change the IP-Fax destination after pressing the {OK} key, press [EditDest], re-enter an IP-Fax destination, and then press the {OK} key.

Page 57

D To add a destination, press [Add Dest].

E Specify the next destination.

Specifying a Destination

To add another destination, repeat steps

and E.

F Press the {Start} key.

The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

Note

❒ Depending on security settings, [Manual] may not appear, and you may be

unable to enter the IP-Fax destination.

❒ For a list of gateways (T.38-compliant), gatekeepers, or SIP servers that are

certified as operable with this machine, contact your local reseller or service representative.

❒ Methods of entering a destination vary depending on the network settings

made by the administrator. Ask the machine administrator for details. For details about entering the IP-Fax destination, see “Regarding IP-Fax destinations”.

❒ To avoid accidentally pressing the wrong Quick Dial key, you can set the

machine so that each time a destination is added using a Quick Dial key, [Add Dest] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Fax Features menu.

❒ For the maximum number of digits for a destination, see “Maximum Values”.

Reference

p.20 “IP-Fax Functions”

p.48 “Regarding IP-Fax destinations”

p.54 “Using the Quick Dial Keys”

p.177 “Maximum Values”

“Entering Text”, About This Machine

“Fax Features”, General Settings Guide

Page 58

Transmission

Regarding IP-Fax destinations

Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows:

❖ When not using a gatekeeper/SIP server

• From IP-Fax to IP-Fax

Specify the IPv4 address or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name)

• From IP-Fax to G3 fax

Specify the G3 fax telephone number of the receiving machine. Example: 0312345678

❖ When using a gatekeeper server

• From IP-Fax to IP-Fax

Specify the alias telephone number of the receiving machine. Example: 0311119999 (alias telephone number)

• From IP-Fax to G3 fax

Specify the G3 fax telephone number of the receiving machine. Example: 0312345678

❖ When using a SIP server

• From IP-Fax to IP-Fax

Specify the SIP user name of the receiving machine. Example: ABC (SIP user name)

• From IP-Fax to G3 fax

Specify the G3 fax telephone number of the receiving machine. Example: 0312345678

Page 59

Specifying a Destination

Note

❒ To send to a G3 fax via a gateway connected to a public telephone line, you

must specify it’s the receiver’s machine telephone number. For example, if the receiver’s fax number is “0312345678”, specify “5678”. To send from an IPFax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.

❒ When you specify a destination with IP-Fax, depending on the receiver's net-

work configuration, you may need to specify the IPv4 address and port number of the receiving machine. For example, if the receiver's IPv4 address is “192.168.1.10” and the port number is “2100”, specify “192.168.1.10:2100”. Ask the network administrator for details.

❒ When you specify a host name, depending on the receiver's network config-

uration, you may need to specify the host name and port number of the receiving machine. For example, if the receiver's host name is “IPFAX1”and the port number is “2100”, specify “IPFAX1:2100”. Ask the network administrator for details.

❒ An alias telephone number is a number that is registered in the gatekeeper,

and is available only in the network to which the gatekeeper is connected.

❒ Pay attention to the number of telephone number digits set in the gateway/IPv4

address conversion table to avoid transmission error.

Sending to an E-mail Address

This section explains how to specify an e-mail address as a destination.

When using Internet Fax transmission, specify the e-mail address in place of the fax number.

Important

❒ To use Internet Fax functions, the Function Upgrade Option must be installed.

❒ In the destination list, register senders, specify their e-mail addresses, and set

the User Name as [Sender] in advance.

❒ Internet Fax is executed in only Memory Transmission that starts transmis-

sion automatically after storing documents in memory. If you specify Immediate Transmission in Internet Fax, the “

memory transmission.” message appears. When this happens, press [Exit],

and then switch to Memory Transmission.

Try again after switching to

Page 60

Transmission

A Press [] to switch the destination to e-mail address.

B Press [Manual].

C Enter the e-mail address destination and then press the {OK} key.

To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

If you enter an incorrect character, press the {Clear/Stop} key. Then, re-enter the characters correctly.

To change the e-mail address after pressing the {OK} key, press [EditDest], reenter an e-mail address, and then press the {OK} key.

D To add a destination, press [Add Dest].

Page 61

E Specify the next destination.

Specifying a Destination

To add another destination, repeat steps

and E.

F Specify the sender.

For details about specifying senders, see “Sender Settings”.

G Press the {Start} key.

The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

Note

❒ Depending on security settings, [Manual] may not appear, and you may be

unable to enter the e-mail address.

❒ For details about canceling a transmission, see “Canceling a Transmission”.

❒ To avoid accidentally pressing the wrong Quick Dial key, you can set the

machine so that each time a destination is added using a Quick Dial key, [Add Dest] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Fax Features menu.

❒ For the maximum number of digits for a destination, see “Maximum Values”.

❒ If “Auto Specify Sender Name” is set to “On”, the sender is automatically

specified and you can omit the procedure for specifying a sender. If “On” is selected, the specified e-mail address is printed at “From:”. If no e-mail address is specified for the sender, or if the specified e-mail address is not programmed in the destination list, Internet Fax documents cannot be sent.

Reference

p.24 “Internet Fax Functions”

p.54 “Using the Quick Dial Keys”

p.84 “Canceling a Transmission”

p.91 “Sender Settings”

p.177 “Maximum Values”

“Entering Text”, About This Machine

“System Settings”, General Settings Guide

“Fax Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

Page 62

Transmission

Bypassing the SMTP server

You can send Internet Fax documents directly to their destinations without going through the SMTP server.

Important

❒ This function must be registered to a User Function key in advance.

❒ To use this function, the following settings must be made. For details about

these settings, see “System Settings”, General Settings Guide and “Special Operations under Windows”, Network Guide.

• In “System Settings”, “SMTP” in “E-mail Communication Port”, set the

port number to “25”.

• To specify the host name of the other party as the domain part of the e-mail

address, program the host name of the other party on the DNS server.

❒ If the other party's IPv4 address is not registered on the DNS server, specify

the IPv4 address at the domain part of the e-mail address.

❒ To use this function, the other party's fax machine must be:

• compatible with Internet Fax

• connected to the same LAN as this machine

• have its reception protocol set to SMTP

❒ SMTP authentication set on the other party's fax machine is disabled when In-

ternet Fax is transmitted using this function.

❒ If an Internet Fax is transmitted from the other party using this function, even

if reception is not successful, an Error Mail Notification is not sent to the sender.

❒ When an Internet Fax is transmitted using this function, even if transmission

is not successful, the error e-mail is not sent from the server.

❒ When using this function, you cannot send Internet Fax documents to the ad-

ministrator's e-mail address programmed on this machine.

You can send Internet Fax documents directly to their destinations without going through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's email address is read as the SMTP server's address and transmissions bypass the SMTP server. Since this reduces load on the server, you can send faxes without having to take server to destination transfer time into account.

There are two ways of specifying a destination, as follows:

❖ Specify the other party's host name

Specify a destination's e-mail address by adding the other party's host name to the domain part of the e-mail address. Specify the address to the right of @ as follows: “host name”, “. (dot)”, and “domain name”. xxxx@host name of the other party.domain name Example: The other party's e-mail address is “abc@defcompany.com” and the host name is “HOST”; abc@HOST.defcompany.com

Page 63

Specifying a Destination

❖ Specify the other party's IPv4 address

Specify a destination's e-mail address by changing the domain part of the email address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@defcompany.com” and the IPv4 address is “192.168.1.10”; abc@[192.168.1.10]

Follow these steps to bypass the SMTP server.

A Press the User Function key registered to this function to turn off the indicator.

ALT041S

Note

❒ When you specify destinations directly using the number keys, you can

specify whether or not to use the SMTP server for each destination.

❒ When you select destinations in the destination list, the SMTP server set-

ting specified in the Address Book is enabled.

❒ To send Internet Fax documents from a computer, use the LAN-Fax Driver

to specify whether or not to bypass the SMTP server. When sending with the [Use device address] check box selected, the SMTP server setting specified on this machine is enabled.

Reference

p.149 “Sending Fax Documents from Computers”

“System Settings”, General Settings Guide

“Fax Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

“Special Operations under Windows”, Network Guide

Page 64

Transmission

Using the Quick Dial Keys

You can specify a destination simply by pressing the Quick Dial key to which the destination's number is registered.

When a Quick Dial key is pressed, the destination it is registered to appears on the screen.

Pressing [] switches the destination list between fax number, e-mail ad- dress, and IP-Fax destination.

Important

❒ In the destination list, program an individual fax number, IP-Fax destination,

e-mail address and/or groups of destinations.

Specifying a destination using the Quick Dial key

A Press [] to switch the destination between fax number, e-mail ad-

dress, and IP-Fax destination.

B Press the Quick Dial key in which the destination's number is programmed.

Flip the Quick Dial Flip Plate down to access Quick Dial keys 01 through 16, flip up to access keys 17 through 32.

The destination's name is shown on the display.

If you make a mistake, press the {Clear/Stop} key and try again.

To select more destinations, repeat steps

C Press the {Start} key.

ALT042S

and B.

Page 65

Specifying a Destination

Note

❒ Destinations programmed in groups can be checked with “Group Destina-

tion List” in “System Settings”.

❒ You do not have to press [Add Dest] when adding a destination using the

Quick Dial keys.

Reference

“System Settings”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

Specifying a group of destinations using the Quick Dial key

If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by .

Important

❒ In the destination list, program an individual fax number, IP-Fax destination,

e-mail address and/or groups of destinations.

❒ Group destination can be used only for Memory Transmission; it cannot be

used for Immediate Transmission. If you specify Immediate Transmission for a Group destination, the “

mission.

switch to Memory Transmission.

❒ The total number of destinations programmed in multiple groups should not

exceed the maximum number of destinations you can specify for one file. For details, see “Maximum Values”.

” message appears. When this happens, press [Exit], and then

Try again after switching to memory trans-

A Press [] to switch the destination between fax number, e-mail ad-

dress, and IP-Fax destination.

B Press the Quick Dial key in which the Group is programmed.

If you make a mistake, press the {Clear/Stop} key and try again.

To select more groups, repeat steps

and B.

C Press the {Start} key.

Page 66

Transmission

Note

❒ Destinations programmed in groups can be checked using “Group Desti-

nation List” in “System Settings”.

❒ If a destination where a fax number, e-mail address, or IP-Fax destination

is not programmed is included in the specified group, the confirmation message appears. Press [Select] to specify destinations where the fax number, the e-mail address, or IP-Fax destination is programmed. Press [Cancel] to change the destination. You can select the priority order used to specify an alternative destination if there is no destination of the specified type. Make this setting with User Parameters (switch 32, bit 0) in the Fax Features menu.

❒ To cancel any destination(s) among the group, press the {Check Destination}

key and display the desired destination using {U} or {T}. Then, press the {Clear/Stop} key.

Reference

p.57 “Checking the Specified Destination”

p.177 “Maximum Values”

“System Settings”, General Settings Guide

“Fax Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

Page 67

Specifying a Destination

Checking the Specified Destination

This section explains how to check the specified destinations.

If you specified a destination from the destination list, you can display names, fax numbers, e-mail addresses, or IP-Fax destinations. If a group is specified as the destination, you can display the fax numbers, e-mail addresses, or IP-Fax destinations of the group.

A Make sure the destination name appears on the display.

B Press the {Check Destination} key.

ALT034S

C If you specified more than one destination, display them one by one using

{U} or {T}.

D Press the {OK} key when confirmation is complete.

The display returns to that of step

Note

❒ If you specified a group using the Quick Dial keys, the group icon appears

to the right of the destination name by pressing the {Check Destination} key.

❒ When you specify a destination using the number keys, [Program] appears

on the screen by pressing the {Check Destination} key. Press [Program] to register a selected destination in the destination list.

Reference

p.62 “Programming Destinations from Check Destination Screen”

Page 68

Transmission

Redial

The machine stores the latest destinations specified for each transmission method. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination again.

Important

❒ The following kinds of destinations are not stored:

• Destinations specified using the destination list

• Destinations specified as a group destination

• Destinations dialed using the external telephone

• Destinations dialed by Redial (regarded as already stored in memory)

• Second and later destinations broadcasted to

• Destinations specified in the LAN-Fax Driver on the computer

❒ To redial a fax number, do not dial any numbers before you press the

{Pause/Redial} key. If you press the {Pause/Redial} key after entering numbers using the number keys, a pause is entered instead.

A Place the original, and then select the scan settings you require. B Press the {Pause/Redial} key.

ALT039S

C Select the destination you want to redial to using {U} or {T}, and then

press the {OK} key.

D Press the {Start} key.

Page 69

Specifying a Destination

Note

❒ You can specify Internet Fax and IP-Fax destinations using the Redial func-

tion. Select this function before pressing [Manual].

❒ When you press [Program], you can register a selected recipient in the des-

tination list.

❒ For the maximum number of redials the machine can store, see “Maximum

Values”.

Reference

p.62 “Programming Destinations from Check Destination Screen”

p.177 “Maximum Values”

Page 70

Transmission

Programming Destinations in the Address Book

You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu.

A Press the {User Tools/Counter} key.

ALT049S

B Select [System Settings] using {U} or {T}, and then press the {OK} key.

C Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

D Select [Address Book Management] using {U} or {T}, and then press the {OK}

key.

Page 71

Programming Destinations in the Address Book

E Select [Program/Change] using {U} or {T}, and then press the {OK} key.

For the procedure to follow, see “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide.

Note

❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax

destinations, and folder destinations in a Group.

❒ When you press the {Facsimile} key to show the facsimile initial display af-

ter changing the contents of the Address Book, the “

updated. The selected dest./functions have been cancelled.”

message appears. Press [Exit] to bring up the facsimile's initial display.

❒ You can register in the Address Book using Web Image Monitor or Smart-

DeviceMonitor for Admin. For details about installation, see “Monitoring and Configuring the Printer”, Network Guide, or, for information about the Address Book, see the relevant Help.

Settings have been

Reference

“System Settings”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

“Monitoring and Configuring the Printer”, Network Guide

Page 72

Transmission

Programming Destinations from Check Destination Screen

This section explains how to register a directly entered fax number, e-mail address, or IP-Fax destination to the Address Book using the Check Destination screen.

If [Program] appears on the screen, it is possible to register a destination displayed on the check destination screen to the Address Book.

A On the check destination screen, select the destination you want to register

to the Address Book.

B Press [Program].

For details about registering destinations, see “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide.

C Make the settings, and then press the {OK} key.

The screen returns to that of step

Note

❒ Depending on security settings, [Program] may not appear, and you may be

unable to register the destination.

❒ When you press the {Facsimile} key after changing the contents of the Ad-

dress Book, the “

dest./functions have been cancelled.

it]. The standby display appears.

Reference

p.57 “Checking the Specified Destination”

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

Settings have been updated. The selected

” message appears. Press [Ex-

Page 73

Programming Destinations in the Address Book

Programming Destinations from Redial Screen

This section explains how to register a directly entered fax number, e-mail address, or IP-Fax destination to the Address Book using the Redial screen.

If [Program] appears on the screen, it is possible to register a destination displayed on the Redial screen to the Address Book.

A On the Redial screen, select the destination you want to register to the Ad-

dress Book.

B Press [Program].

For details about registering destinations, see “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide.

C Make the settings, and then press the {OK} key.

The screen returns to that of step

Note

❒ Depending on security settings, [Program] may not appear, and you may be

unable to register the destination.

❒ When you press the {Facsimile} key after changing the contents of the Ad-

dress Book, the “

dest./functions have been cancelled.

it]. The standby display appears.

Reference

p.58 “Redial”

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

Settings have been updated. The selected

” message appears. Press [Ex-

Page 74

Transmission

Searching for a Destination in the Address Book

Use this function to search for a destination registered in the destination list or on the LDAP server.

Important

❒ To search for a destination from an LDAP server, the LDAP server must be

registered in advance. For details about registering LDAP servers, see “System Settings”, General Settings Guide.

Note

❒ The search returns destinations that partially match the entered name.

❒ A warning message appears if the search returns more than the maximum

number of destinations you can search for at a time. Press [Exit] and change the destination name to view fewer destinations.

❒ Although one user can program multiple e-mail addresses, only one address

can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed first is normally retrieved.

Reference

p.177 “Maximum Values”

“System Settings”, General Settings Guide

Search by Name

Follow these steps to search for a destination registered in the Address Book by name.

Important

❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings

menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.

A Press [] to switch the destination to fax number, e-mail address, or

IP-Fax destination.

Page 75

Searching for a Destination in the Address Book

B Press the {Search Destination} key.

ALT043S

C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.

D Select [Search by Name] using {U} or {T}, and then press the {OK} key.

E Enter the destination name you want to search for, and then press the {OK}

key.

Depending on the type of characters to enter, press the {Shift} key to switch the mode.

If you enter the wrong destination name, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the destination name again.

F Confirm the characters you entered, and then press the {OK} key.

When the search is finished, the results appear.

Page 76

Transmission

G Select a destination using {U} or {T}, and then press {V} to specify it (put

a tick against it).

Multiple destinations can be selected. Press {W} to deselect a destination.

H Press the {OK} key.

Note

❒ If no destination matches the specified text, the “Specified destination

is not programmed.” message appears. Press [Exit] to return to the dis-

play of step

❒ You cannot specify destinations twice. If you try, the “

has already been programmed.

to the standby screen.

❒ Press [Add Dest] to specify other destinations.

This destination

” message appears. Press [Exit] to return

Reference

“Entering Text”, About This Machine

Search by Destination List

Follow these steps to search for a destination registered in the Address Book using the destination list.

Important

❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings

menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.

A Press [] to switch the destination to fax number, e-mail address, or

IP-Fax destination.

Page 77

Searching for a Destination in the Address Book

B Press the {Search Destination} key.

ALT043S

C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.

D Select [Display Destination List] using {U} or {T}, and then press the {OK} key.

Destinations appear in registration number order.

E Select a destination using {U} or {T}, and then press {V} to specify it (put

a tick against it).

Multiple destinations can be selected. Press {W} to deselect a destination.

F Press the {OK} key.

Note

❒ You cannot specify destinations twice. If you try, the “This destination

has already been programmed.” message appears. Press [Exit] to return

to the standby screen.

❒ Press [Add Dest] to specify other destinations.

Page 78

Transmission

Search by Registration Number

Follow these steps to search for a destination by specifying a registration number stored in the destination list.

Important

❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings

menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.

A Press [] to switch the destination to fax number, e-mail address, or

IP-Fax destination.

B Press the {Search Destination} key.

ALT043S

C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.

D Select [Search by Registration No.] using {U} or {T}, and then press the {OK}

key.

Page 79

Searching for a Destination in the Address Book

E Enter the three-digit registration number using the number keys, and then

press the {OK} key.

If you enter the wrong registration number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the registration number again.

When the search is finished, the results appear.

F Press {V} to select a destination, and press the {OK} key.

To deselect a destination, before pressing the {OK} key, press {W}.

Note

❒ If no destination matches the specified text, the “Specified destination

is not programmed.” message appears. Press [Exit] to return to the dis-

play of step

❒ You cannot specify destinations twice. If you try, the “

has already been programmed.” message appears. Press [Exit] to return

to the standby screen.

❒ Press [Add Dest] to specify other destinations.

This destination

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Transmission

Search by Fax Number

Follow these steps to search for a destination registered in the Address Book by fax number.

Important

❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings

menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.

A Press [] to switch the destination to fax number.

B Press the {Search Destination} key.

ALT043S

C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.

D Select [Search Fax Destination] using {U} or {T}, and then press the {OK} key.

If [Search Fax Destination] does not appear, press the {Escape} key to return to step

, and then switch the destination to fax number.

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Searching for a Destination in the Address Book

E Enter the number you want to search for, and then press the {OK} key.

If you enter the wrong number, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the number again.

F Confirm the numbers you entered, and then press the {OK} key.

When the search is finished, the results appear.

G Select a destination using {U} or {T}, and then press {V} to specify it (put

a tick against it).

Multiple destinations can be selected. Press {W} to deselect a destination.

H Press the {OK} key.

Note

❒ If no destination matches the specified text, the “Specified destination

is not programmed.” message appears. Press [Exit] to return to the dis-

play of step

❒ You cannot specify destinations twice. If you try, the “

has already been programmed.

to the standby screen.

❒ Press [Add Dest] to specify other destinations.

This destination

” message appears. Press [Exit] to return

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Transmission

Search by E-mail Address

Follow these steps to search for a destination registered in the destination list by e-mail address.

Important

❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings

menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.

A Press [] to switch the destination to e-mail address.

B Press the {Search Destination} key.

ALT043S

C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.

D Select [Search by E-mail Address] using {U} or {T}, and then press the {OK}

key.

If [Search by E-mail Address] does not appear, press the {Escape} key to return to step

, and then switch the destination to e-mail address.

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Searching for a Destination in the Address Book

E Enter the e-mail address you want to search for, and then press the {OK}

key.

If you enter the wrong e-mail address, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the e-mail address again.

F Confirm the e-mail address you entered, and then press the {OK} key.

When the search is finished, the results appear.

G Select a destination using {U} or {T}, and then press {V} to specify it (put

a tick against it).

Multiple destinations can be selected. Press {W} to deselect a destination.

H Press the {OK} key.

Note

❒ If no destination matches the specified text, the “Specified destination

is not programmed.

play of step

❒ You cannot specify destinations twice. If you try, the “

has already been programmed.

to the standby screen.

❒ Press [Add Dest] to specify other destinations.

” message appears. Press [Exit] to return to the dis-

This destination

” message appears. Press [Exit] to return

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Transmission

Search by IP-Fax Destination

Follow these steps to search for a destination registered in the Address Book by IP-Fax destination.

Important

❒ If [LDAP Search] is set to [Off] in Administrator Tools, in the System Settings

menu, the display for selecting either [Search Address Book] or [Search LDAP] does not appear.

A Press [] to switch the destination to IP-Fax destination.

B Press the {Search Destination} key.

ALT043S

C Select [Search Address Book] using {U} or {T}, and then press the {OK} key.

D Select [Search Fax Destination] using {U} or {T}, and then press the {OK} key.

If [Search Fax Destination] does not appear, press the {Escape} key to return to step

, and then switch the destination to IP-Fax destination.

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Searching for a Destination in the Address Book

E Press [IP].

The Search IP-Fax Destination screen appears.

F Enter the IP-Fax destination you want to search for, and then press the {OK}

key.

If you enter the wrong destination, before pressing the {OK} key, press the {Clear/Stop} key, and then enter the destination again.

G Confirm the IP-Fax destination you entered, and then press the {OK} key.

When the search is finished, the results appear.

H Select a destination using {U} or {T}, and then press {V} to specify it (put

a tick against it).

Multiple destinations can be selected. Press {W} to deselect a destination.

I Press the {OK} key.

Note

❒ If no destination matches the specified text, the “Specified destination

is not programmed.” message appears. Press [Exit] to return to the dis-

play of step

❒ You cannot specify destinations twice. If you try, the “

has already been programmed.

to the standby screen.

❒ Press [Add Dest] to specify other destinations.

This destination

” message appears. Press [Exit] to return

Page 86

Transmission

Search by LDAP Server

Follow these steps to search for a destination registered in the Address Book using the LDAP server.

Important

❒ This function is not available if [LDAP Search] is set to [Off] under Administra-

tor Tools, in the System Settings menu.

A Press the {Search Destination} key.

ALT043S

B Select [Search LDAP] using {U} or {T}, and then press the {OK} key.

C Select [Select Server] using {U} or {T}, and then press the {OK} key.

D If more than one server is programmed, select the server you want to search

using {U} or {T}, and then press the {OK} key.

The screen returns to that of step

Page 87

Searching for a Destination in the Address Book

E Select [Advanced Search] using {U} or {T}, and then press the {OK} key.

F Select a search condition using {U} or {T}, and then press the {OK} key.

Conditions (Name, E-mail Address, Fax Number, Company Name, and Department Name) are those programmed in the LDAP server.

G Enter a partial string, and then press the {OK} key.

Depending on the type of characters you need to enter, press the {Shift} key to switch between modes.

To search for an IP-Fax destination, press [IP] on the Search Fax Destination screen.

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Transmission

H Select the search criteria using the scroll keys, and then press the {OK} key.

The meanings of the search criteria are as follows:

• [Include]: Search for strings that include the specified character.

Example: When searching for “ABC”, enter “A”, “B”, or “C”.

• [Exclude]: Search for strings that do not include the specified character.

Example: When searching for “ABC”, enter “D”.

• [First Word]: Search for strings that start with the specified character.

Example: When searching for “ABC”, enter “A”.

• [Last Word]: Search for strings that end with the specified character.

Example: When searching for “ABC”, enter “C”.

• [Exact Match]: Search for strings that fully match the specified character.

Example: When searching for “ABC”, enter “ABC”.

• [Fuzzy Search]: Perform a fuzzy search (according to the searching method

supported by the LDAP server).

I Press the {Escape} key.

The screen returns to that of step

J Press [Search].

When the search is finished, the search result appears.

K Select a destination using {U} or {T}, and then press {V} to specify it (put

a tick against it).

Multiple destinations can be selected. Press the {Check Destination} key to display details about the selected destination. Press {W} to deselect a destination.

L Press the {OK} key.

Page 89

Searching for a Destination in the Address Book

Note

❒ You can add one additional search condition for LDAP servers by specify-

ing the Search Options under Program/Change/Delete LDAP Server under System Settings. For details about setting Search Options, see “System Settings”, General Settings Guide.

❒ The string you enter in the [Name] condition field in step

first or last name, depending on the administrator's setting. For example, to search for the name “John Smith”, ask the system administrator whether you should enter “John” or “Smith”.

Reference

“Entering Text”, About This Machine

“System Settings”, General Settings Guide

is read as the

Page 90

Transmission

On Hook Dial

The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection.

Important

❒ This function is not available for Internet Fax and IP-Fax.

A Place the original, and then select the scan settings you require. B Press the {On Hook Dial} key.

ALT040S

You will hear a low tone from the internal speaker. If you want to cancel this operation, press the {On Hook Dial} key again.

C Dial.

To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

The machine immediately dials the destination. If you make a mistake, press the {On Hook Dial} or {Clear Modes} key, and then

try again.

D When the line is connected and you hear a high-pitched tone, press the

{Start} key.

The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then re-

move the originals.

After transmission, the standby display appears.

Page 91

On Hook Dial

Note

❒ This function is unavailable in some countries. ❒ Press {U} or {T} to adjust the volume of the on-hook sound in eight incre-

ments. At the maximum volume level, U changes to |. Similarly, at the minimum level, T changes to {. The volume can also be preprogrammed in the Fax Features menu.

❒ If you have an external telephone on the fax machine, you can speak with

the other party when you hear a voice. If you hear a voice before pressing the {Start} key, pick up the external telephone and tell the receiver you want to send a fax document (ask them to switch to facsimile mode).

❒ For details about On Hook Release Time, see “Fax Features”, General Set-

tings Guide.

Reference

p.54 “Using the Quick Dial Keys”

“Fax Features”, General Settings Guide

Page 92

Transmission

Manual Dial

Pick up the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax document. If, on the other hand, you hear a voice at the other end, continue conversation as normal.

Important

❒ This function is not available for Internet Fax and IP-Fax.

❒ If Immediate TX Result Report (Immediate Transmission) is printed, the re-

sult of a transmission with Manual Dial is not mentioned in the report.

A Place the original, and then select the scan settings you require. B Pick up the handset.

You will hear a dial tone.

C Dial.

To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.

The machine immediately dials the destination.

If you make a mistake, replace the handset, and then try again from step

D When the line is connected and you hear a high-pitched tone, press the

{Start} key to send your fax document.

If you hear a voice, tell the receiver that you want to send them a fax document (ask them to switch to facsimile mode).

The transmission starts.

E Replace the handset.

If you want to cancel a transmission, press the {Clear/Stop} key, and then remove the originals.

After transmission, the standby display appears.

Note

❒ When the operation switch is off, even if the main power switch is on, you

cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine.

Reference

p.54 “Using the Quick Dial Keys”

Page 93

Memory Storage Report

This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals.

Important

❒ If you use Parallel Memory Transmission, the Memory Storage Report is not

printed.

Note

❒ You can turn this report on and off with the User Parameters (switch 03, bit 2)

in the Fax Features menu.

❒ Even if the machine is set up not to print this report, it is still printed if an orig-

inal could not be stored.

❒ You can select whether to include part of the original image on the report with

the User Parameters (switch 04, bit 7) in the Fax Features menu.

❒ You can select whether to display a destination with the User Parameters

(switch 04, bit 4) in the Fax Features menu.

❒ You can select whether to display a sender name with the User Parameters

(switch 04, bit 5) in the Fax Features menu.

Reference

“Fax Features”, General Settings Guide

Page 94

Transmission

Canceling a Transmission

This section explains how to cancel a fax transmission.

Important

❒ Remember that the Communicating indicator turns off almost immediately

when an Internet fax is being sent.

Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing the {Start} key.

A Press the {Clear Modes} key.

ALT044S

Note

❒ When originals are placed into the ADF or ARDF, you can cancel transmis-

sion simply by removing them.

While the Original Is Being Scanned

Use this procedure to cancel a transmission after pressing the {Start} key.

A Press the {Clear/Stop} key.

ALT050S

The machine stops scanning.

Note

❒ Scanning may be completed while you are performing the cancel operation.

Page 95

Canceling a Transmission

While the Original Is Being Transmitted

Follow these steps to cancel a transmission while the Communicating indicator is lit.

A Press the {Clear/Stop} key.

ALT050S

B Select the file you want to cancel using {U} or {T}, and then press [Stop TX].

C Press [Delete].

To cancel stopping transmission, press [No].

The standby display appears.

Note

❒ If you cancel a document while it is being sent, the transmission is halted

as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end.

❒ If the transmission finishes while you are carrying out this procedure, it

will not be canceled.

❒ If multiple destinations were specified, only one destination number appears.

Page 96

Transmission

Before the Transmission Is Started

Use this procedure to cancel a transmission after the original is scanned.

This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then delete it.

You can cancel transmission of a file while the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory.

Important

❒ This function is unavailable with Immediate Transmission.

A Press the {Job Information} key.

ALT046S

B Select [Stop Communication] using {U} or {T}, and then press the {OK} key.

C Select the file you want to cancel using {U} or {T}, and then press [Stop TX].

Page 97

D Press [Delete].

Canceling a Transmission

To cancel another file, repeat from step

To cancel stopping transmission, press [No].

E Press the {Escape} key.

The standby display appears.

Note

❒ If you cancel a transmission while the file is being sent, some pages of your

file may have already been sent and is received at the other end.

❒ If the transmission finishes while you are carrying out this procedure,

transmission cannot be canceled.

❒ If multiple destinations were specified, only the number of destinations for

unsent documents appears.

❒ If multiple destinations were specified, only one destination number appears.

Page 98

Transmission

Page 99

2. Send Settings

This section explains the features of [TX Mode], which you can use to apply various transmission functions.

Sending at a Specific Time (Send Later)

Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

Important

❒ If the machine is switched off for about twelve hours, all fax documents

stored in memory are lost. If documents are lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost documents. For details, see “Troubleshooting When Using the Facsimile Function”, Troubleshooting.

❒ This function is unavailable with Immediate Transmission. If you specify Im-

mediate Transmission for this function, the “

to memory transmission.” message appears. When this happens, press

[Exit], and then switch to Memory Transmission.

Try again after switching

A Place the original, and then select the scan settings you require. B Press [TX Mode].

C Select [Send Later] using {U} or {T}, and then press the {OK} key.

D Select [Send at specified time] using {U} or {T}, and then press the {OK} key.

To cancel the setting, select [Off], and then press the {OK} key. The display returns to that of step

Page 100

Send Settings

E Enter the time (24 hour format) using the number keys, and then press the

{OK} key.

When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press the {Clear/Stop} key before pressing the {OK}

key, and then try again. To cancel Send Later, press the {Escape} key. The display returns to that of

step

F Press the {Escape} key.

The standby display appears.

To check the settings, press [TX Mode].

G Specify a destination, and then press the {Start} key.

Note

❒ You can specify a time within 24 hours of the current time.

❒ If the current time shown is not correct, change it.

Reference

p.84 “Canceling a Transmission”

“System Settings”, General Settings Guide

“Fax Features”, General Settings Guide

“Troubleshooting When Using the Facsimile Function”, Troubleshooting

Ricoh AFICIO MP C1500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Notes

Important

Trademarks

Note

NOTICE

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

Names of Major Functions

Reading the Display

Reading the Display Panel and Using Keys

Function List

1. Transmission

Transmission Modes

Selecting Type of Transmission

Memory Transmission

Sending multiple originals using the exposure glass

Parallel Memory Transmission

Automatic Redial

Dual Access

Simultaneous Broadcast

If memory runs out while storing an original

ECM (Error Correction Mode)

Immediate Transmission

Sending multiple originals using the exposure glass

IP-Fax Functions

Terminology

Notes on Using IP-Fax

Functions Not Available for IP-Fax Transmission

Internet Fax Functions

Notes on Using Internet Fax

Functions Not Available for E-mail Transmission

Functions Not Available for E-mail Reception

E-mail Subject

T.37 Full Mode

Placing Originals

Acceptable Original Sizes

Paper Size and Scanned Area

If the Machine Cannot Detect the Size of Your Original

Original Sizes Difficult to Detect

Transmission with Image Rotation

Stamp

Detecting Blank Sheet

Scan Settings

Original Type

JBIG Transmission

Resolution

Image Density (Contrast)

Mixing Scan Settings for a Multiple Page Original

Specifying a Destination

Sending Over a Fax Line

Entering a pause

Entering a tone

Sending by IP-Fax

Regarding IP-Fax destinations

Sending to an E-mail Address

Bypassing the SMTP server

Using the Quick Dial Keys

Specifying a destination using the Quick Dial key

Specifying a group of destinations using the Quick Dial key

Checking the Specified Destination

Redial

Programming Destinations in the Address Book

Programming Destinations from Check Destination Screen

Programming Destinations from Redial Screen

Searching for a Destination in the Address Book

Search by Name

Search by Destination List

Search by Registration Number

Search by Fax Number

Search by E-mail Address

Search by IP-Fax Destination

Search by LDAP Server