Ricoh AFICIO AP900 User Manual

Operating Instructions

Printer Reference

Read This First

Trademarks.............................................................................................................4

Safety Information .................................................................................................5

ENERGY STAR Program .....................................................................................11

Positions of RWARNING and RCAUTION labels ............................................12

Manuals for This Printer......................................................................................14

How to Read This Manual ...................................................................................15

Guide to the Printer

Exterior .................................................................................................................16

Back ......................................................................................................................17

Inside.....................................................................................................................18

Control Panel........................................................................................................19

Setting Up

Where to Put the Printer......................................................................................21

Space Required for Installation ................................................................................22

Installing the Toner bottle...................................................................................24

Loading Paper ......................................................................................................28

Loading paper into Standard paper tray................................................................... 28

Loading Paper in the Large Capacity Tray (LCT) ....................................................30

Turning the Power On .........................................................................................32

Selecting the Display Language.........................................................................34

Test Printing .........................................................................................................36

Connecting the Machine

Connecting to the Ethernet Interface.................................................................38

Reading the LED Lamps ..........................................................................................39

Connecting the Machine to the host using the parallel cable .........................40

Connecting the machine to the host using a USB cable (optional) ................ 42

Configuration

Ethernet Configuration........................................................................................43

IEEE 802.11b (Wireless LAN) Configuration .....................................................47

Installing the Printer Driver

Quick Install..........................................................................................................52

Install the Operating Instructions.......................................................................54

Paper and Other Media

Paper and Other Media Supported by This Printer...........................................55

Paper Recommendations....................................................................................59

Loading Paper..........................................................................................................59

Storing Paper ...........................................................................................................59

Types of Paper and Other Media .............................................................................59

Paper not supported.................................................................................................61

Print Area .................................................................................................................61

Loading Paper ......................................................................................................63

Loading Paper in Tray 1 (Tandem Tray) ..................................................................63

Loading Paper in Tray 2 and 3.................................................................................66

Loading Paper in the Large Capacity Tray (LCT) ....................................................71

Setting Paper on the Bypass Tray ...........................................................................72

Loading Paper in the Interposer (optional)...............................................................78

Replacing Consumables

Replacing the Toner bottle..................................................................................80

Replacing Toner.......................................................................................................81

Cleaning the Printer

Cautions to Take When Cleaning .......................................................................84

Adjusting the Printer

Adjusting Tray Registration................................................................................85

Troubleshooting

Error & Status Messages on the Display Panel ................................................88

Call-light Lit or Blinking ......................................................................................95

When the Machine does Not Print......................................................................96

Checking the port connection...................................................................................96

Other Printing Problems .....................................................................................99

Additional Troubleshooting ..............................................................................106

Removing Misfed Paper ....................................................................................108

Remove Misfeed B-F: Internal ...............................................................................108

Remove Misfeed A, U: Internal ..............................................................................113

Remove Misfeed Q: Interposer ..............................................................................115

Remove Misfeed R: Finisher..................................................................................118

Adding Staples...................................................................................................121

Removing Jammed Staples ..............................................................................125

When the Staple Waste Box is Full ..................................................................128

Removing Punch Waste ....................................................................................129

Appendix

Moving and Transporting the Printer............................................................... 130

Disposal ..............................................................................................................131

Consumables .....................................................................................................132

Toner bottles ..........................................................................................................132

Specification.......................................................................................................133

Mainframe ..............................................................................................................133

Options...................................................................................................................135

Read This First

Trademarks

Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

•Microsoft

• The product names of Windows Microsoft Microsoft Microsoft

• The product names of Windows Microsoft Microsoft

• The product names of Windows Server Microsoft Microsoft Microsoft

• The product names of Windows NT Microsoft Microsoft

Windows® 95 operating system

Windows® 98 operating system

Windows® Millennium Edition (Windows Me)

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

2000 are as follows:

XP are as follows:

2003 are as follows:

4.0 are as follows:

Read This First

Safety Information

When using your printer, the following safety precautions should always be followed.

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

Read This First

• Confirm the wall outlet is near the machine and freely accessible, so that in the event of emergency, it can be unplugged easily.

• Only connect the machine to the power source described in the manual.

• Avoid multi-wiring.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

• Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame.

• Disposal should take place at an authorized dealer or an appropriate collection site.

• If you dispose of the used toner bottles yourself, dispose of them according to local regulations.

• Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns or a fire.

• Plug and unplug the power cable with dry hands, or an electric shock could occur.

• Do not risk electric shock by handling the power cord or plug with wet hands.

• Do not remove any covers or screws other than those specified in this manual. Some parts of the machine are at a high voltage and could give you an electric shock. Also, if the machine has laser systems, direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. When the machine needs to be checked, adjusted, or repaired, contact your service representative.

• Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight. If the machine has laser systems, there is a risk of serious eye damage.

• Enclosed set of power cord is only for the use with this product and should not be used with any other electronic equipment or appliances. Do not use any other power cord with this product. They could cause electric shock or fire.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

Read This First

• If smoke is coming out, there is a strange smell, or anything looks unusual, immediately turn off the power switch of the machine, such as the main power switch, and then unplug the machine from the outlet. Otherwise, it could cause an electric shock or fire. Next, contact your sales or service representative. Do not use the machine if it is malfunctioning or not operating normally. If foreign objects, such as metal, liquid, etc. falls inside the machine, immediately turn off the power switch of the machine, such as the main power switch, unplug the machine from the wall outlet, and then contact your sales or service representative. Otherwise, it could cause an electric shock or fire.

Read This First

• Do not handle the plug with wet hands. Doing so might cause an electrical

shock.

• Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard.

• Place the machine on a strong and level surface. Otherwise, it might fall and injure someone.

• If you use the machine in a confined space, ensure there is continuous air circulation.

• Keep toner (used or unused) and the toner bottle out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into

a fresh air environment. Consult a doctor if necessary.

• If your skin comes into contact with toner or used toner, wash the affected area thoroughly with soap and water.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury.

Read This First

• Before installing options, the machine should be turned off and unplugged

for at least an hour. Components inside the machine become very hot, and can cause a burn if touched.

• Before moving the machine, unplug the power cable from the outlet. If the cable is unplugged abruptly, it could become damaged. Damaged plugs or cables can cause an electrical or fire hazard.

• The printer weighs about 185 kg (407.9 lb.). When lifting the machine, use the inset grips on both sides. Otherwise the printer could break or cause injury if dropped. When moving the machine, contact your sales or service representive.

• Do not touch the inside of the controller board compartment. Doing so may cause a malfunction or a burn.

• The inside of this printer becomes very hot. Do not touch parts labelled “v” (indicating a hot surface). Touching these parts will result in burns.

• When you pull out the plug from the socket, grip the plug, not the cord, to avoid damaging the cord and causing a fire or an electric shock.

• Do not push or pull the call-light when installed to the printer. Doing so may result in damage or malfunction of the call-light or the printer.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.

• If the machine is going to be unused for a long time, such as during holidays, unplug the power cable from the outlet.

❒ When moving from a cold to warm location, or if the local temperature rises

suddenly, condensation may occur inside. If this occurs, leave the machine unused for at least one hour to let it acclimatize.

❒ Extreme temperature rise inside the machine may cause malfunctions. Do not

place anything in the immediate area of the exhaust and intake vents.

❒ Always keep all covers closed.

❒ During printing, do not open the cover of any parts, and do not move the print-

er.

❒ Do not pull out the paper tray during printing. Printing will stop and paper will

jam.

❒ Prevent foreign objects, such as paper clips, etc., from falling inside the print-

er.

Read This First

❒ During printing, do not switch the power off and do not unplug the power ca-

ble. Sudden power interruptions can cause malfunctions.

❒ While printing, protect the printer from external shocks, such as arranging pa-

pers on top of the printer.

❒ Depending on temperature and humidity, during printing a while steam may

come from the printing paper when it leaves the printer.

❒ The paper exit and nearby parts may become hot during printing. This is nor-

mal and no reason for concern.

❒ Voltage must not fluctuate more than 10%.

Read This First

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

❖ Low-power Mode (Energy Saver mode)

This printer automatically lowers its power consumption 60 minutes after the last operation has been completed. For more information about how to configure Energy Saver mode, see “Making Printer Settings with Control Panel”, Software Guide as a HTML file on the CD-ROM.

❖ Specifications

Energy Saver mode Power Consumption 50 W or less

Default Time 60 minutes

- Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environment friendly. Please contact your sales representative for recommended paper.

Read This First

Positions of RWARNING and RCAUTION

labels

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

Read This First

A The inside of this printer becomes very hot. Do not touch parts with this label

(indicating a hot surface). Touching these parts will result in burns.

B Do not touch this section of the finisher. It could cause injury.

C The inside of this printer becomes very hot. Do not touch parts with this label

(indicating a hot surface). Touching these parts will result in burns.

D The inside of this printer becomes very hot. Do not touch parts with this label

(indicating a hot surface). Touching these parts will result in burns.

E Do not touch this section of the finisher. It could cause injury.

Read This First

Manuals for This Printer

For particular functions, see the relevant parts of the manual.

❒ A web browser is required for the HTML user manuals. For details about

HTML user manuals, See p.54 “

❖ Printer Reference (This manual)

Provides information about printer setup, options, and dealing with paper jams and error messages.

❖ Software Guide (HTML)

Provides basic information about installing the printer driver and software, using the printer in a network environment, configuration, and setup. Also, provides information about configuring and monitoring printer status using software and a Web browser.

Install the Operating Instructions”

Read This First

How to Read This Manual

The following set of symbols is used in this manual.

A potentially hazardous situation that might result in death or serious injury if you misuse the machine without following the instructions under this symbol. Be sure to read these instructions, all of which are described in the Safety Information section.

A potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read these instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

If this instruction is not followed, paper might misfeed, originals be damaged, or data be lost. Be sure to read this.

Information or preparations required prior to operating.

Precautions for operation, or actions to take after abnormal operation.

Numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

This symbol indicates a reference.

Keys that appear on the machine's display.

Keys and buttons that appear on the computer's display.

Keys built into the machine's control panel.

Keys on the computer's keyboard.

Guide to the Printer

Exterior

1. Call- light

Notifies you of errors during printing, such as paper jam and out of paper. For details, see p.95 “

Call-light Lit or Blinking”

2. Finisher (optional)

Carries out finishing processes, such as stapling and punching. The illustration might be slightly different depending on the finisher.

3. Finisher Shift Tray

Collects printed sheets and punched documents.

4. Finisher Shift Tray

Collects printed sheets and stapled and punched documents.

5. Power Switch

Use to switches power to the printer to on/standby, and enter/leave Stand by mode.

6. Control Panel

Contains keys for the printer operation and a panel display that shows the printer status.

7. Front Cover

Open this cover to remove misfed paper or replace the toner bottle.

8. Paper tray (trays 1 to 3)

Load paper here.

Guide to the Printer

Back

1. Controller Board

Attach the interface cable, network interface cable or the USB interface cable (optional) here.

2. Ventilation

Prevent overheating. Place no objects against or near these holes.

3. Bypass tray

Use for printing onto OHP transparencies, label paper (adhesive labels), translucent paper, postcards, and custom size paper.

Guide to the Printer

Inside

1. Toner bottle

When the message to add toner appears on the panel display, a new toner bottle is required.

2. Fusing Unit

Fuses the image onto paper. When [Replace Fusing Unit] message appears on the panel display, replace the fusing

unit. For details about replacing this unit, contact your sales or service representative.

3. Duplex Unit

For printing on both sides of paper.

Guide to the Printer

Control Panel

1. Display

Shows the current status of the printer and error messages.

2. {Job Reset} key

When the printer is online, press this key to cancel any ongoing print job.

3. Online Indicator/{Online} key

Indicates whether this machine is online or offline. Pressing the key switches the machine between online and offline.

If online, the machine is ready to receive data, and the lamp is lit. If offline, the machine is not ready to receive data, and the lamp is unlit. Pressing the {Online} key during any settings returns the machine to the default screen.

4. {Form Feed} key

When the printer is offline, press this to print all data left in the printer's input buffer. You can use this to force the printer to print data received in the online status when the

paper size or type does not match the actually set size or type.

5. {Menu} key

Press this key to make and check the current printer settings.

6. Power indicator

Is lit while the printer power is on. Is unlit when the power is turned Stand by or while the printer is in Energy Saver mode.

7. Error indicator

Blinks or lights whenever a printer error occurs. When this light is lit in red, take action based on the message displayed on the control

panel.

8. Data In indicator

Blinks while the printer is receiving data. Is lit if there is data to be printed.

Guide to the Printer

9. {Escape} key

Press this key to return to the previous condition on the display.

10. {# Enter} key

Used to confirm or apply settings to proceed to the subsequent steps.

11. {U} {T} keys

Use to increase or decrease displayed values when making settings. Keep pressed to quicken scrolling, and increase or decrease values displayed in increments of 10.

Setting Up

Where to Put the Printer

• Confirm the wall outlet is near the machine and freely accessible, so that in the event of emergency, it can be unplugged easily.

• Only connect the machine to the power source described in the manual.

• Avoid multi-wiring.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

• Do not handle the plug with wet hands. Doing so might cause an electrical shock.

• Place the machine on a strong and level surface. Otherwise, it might fall and injure someone.

• If you use the machine in a confined space, ensure there is continuous air circulation.

Setting Up

Space Required for Installation

• Ensure there is adequate space around the printer. This space is necessary to operate the printer. The recommended (or minimum) space requirements are as follows:

A: 10 cm (4 inches) or more B: 5 cm (2 inches) or more C: 4 cm (1.6 inches) or more D: 70 cm (27.6 inches) or more

• Permissible and recommended temperature and humidity ranges are as follows:

• The machine must be level within 5 mm, 0.2” from both front to rear and left to right.

Setting Up

• To avoid possible build-up of ozone, locate this machine in a large well venti-

lated room that has an air turnover of more than 30 m

/hr/person.

• When you use this machine for the long time in a confined space that has poor ventilation, you may detect an odd smell. To keep the workplace comfortable, we recommend you keep it well ventilated.

• Do not place the machine in areas that are exposed to:

• direct sunlight or strong light

• dust and airborne particulates

• corrosive gases

• humidity

• extreme temperatures (hot or cold)

• air conditioner or humidifier stream

• frequent strong vibration

• EMF from nearby electronic equipment

Setting Up

Installing the Toner bottle

• Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame.

• Disposal should take place at an authorized dealer or an appropriate collection site.

• If you dispose of the used toner bottles yourself, dispose of them according to local regulations.

• Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns or a fire.

• Keep toner (used or unused) and the toner bottle out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into

a fresh air environment. Consult a doctor if necessary.

• If your skin comes into contact with toner or used toner, wash the affected area thoroughly with soap and water.

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

❒ Do not expose the toner bottle to light for a long time. If you do, toner becomes

damaged and print quality might be reduced.

❒ Our products are engineered to meet the highest standards of quality and

functionality. When purchasing expendable supplies, we recommend using only those provided by an authorized dealer.

❒ The toner bottles supplied with the printer allow you to print about 43,000 pag-

es. These numbers were obtained from printing A4 K 5% charts, but the actual number of pages will vary depending on paper type, size, contents, and print settings.

Setting Up

❒ Toner bottles are not covered by warranty. However, if there is problem, con-

tact the store where they were purchased.

A Open the front cover of the machine.

B Take the new toner bottle from the box.

C Keeping the outer cap in place, hold the bottle horizontally, and then

shake it five or six times.

Setting Up

D Remove the outer cap.

❒ Do not remove the inner cap.

E Pull the lever out toward you, until it is at 90°.

F Insert the toner bottle. Push it in until the green lever clicks.

❒ If the toner bottle does not click into position, pull it slightly back toward you,

rotate it 10-20° to the right, and then re-insert.

❒ Do not insert and remove the toner bottle more than necessary, as toner

spills may result.

Setting Up

G Return the lever under the toner bottle to its original position.

H Close the front cover of the machine.

Setting Up

Loading Paper

Loading paper into the paper trays.

Loading paper into Standard paper tray.

The paper trays are set by the manufacturer to accommodate the following types of paper:

❖ Default settings

• Tray 1: 11”×81/2”K

•Tray 2: 8

•Tray 3: 8

For details about usable types of paper, see p.63 “Loading Paper”.

Loading Paper in Tray 1 (Tandem Tray)

/2”×13”L

A Pull out the paper tray until it stops.

B Square the paper, and then load it in the tray.

Setting Up

❒ When stacking paper on the right side of the tray, align the right edge of the

stack with the right edge of the tray. When stacking paper on the left side of the tray, align the left edge of the stack with the left edge of the tray.

❒ Do not stack paper higher than the limit mark inside the tray.

❒ Fan the paper before loading.

❒ Straighten curled or warped paper before loading.

❒ Ensure framed and other types of preprinted paper are correctly loaded.

C Gently push in the paper tray until it stops.

Loading Paper in Tray 2 and 3

A Pull out the paper tray until it stops.

B Square the paper, and then load it in the tray.

❒ When stacking paper on the left side of the tray, align the left edge of the

stack with the left edge of the tray.

❒ Do not stack paper higher than the limit mark inside the tray.

Setting Up

❒ Fan the paper before loading.

❒ Straighten curled or warped paper before loading.

❒ Ensure framed and other types of preprinted paper are correctly loaded.

C Gently push in the paper tray until it stops.

Loading Paper in the Large Capacity Tray (LCT)

A Open the top cover of the large capacity tray (LCT).

B Load paper by aligning it with the left wall of the tray's interior.

❒ You can load up to 500 sheets (60-105 g/m2, 16-28 lb.) of plain paper into

the tray.

C Press the {Down} key.

+ 113 hidden pages