Ricoh 937421 User Manual

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User Guide

What You Can Do with This Machine

Getting Started

Copy

Fax

Scan

Web Image Monitor

Adding Paper and Toner

Troubleshooting

Maintenance

Information for This Machine

For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.

How to Read the Manuals.................................................................................................................................6

Symbols Used in the Manuals.......................................................................................................................6

Model-Specific Information...............................................................................................................................7

Names of Major Features..................................................................................................................................8

1. What You Can Do with This Machine

Searching by What You Want to Do................................................................................................................9

I Want to Reduce my Costs........................................................................................................................... 9

I Want to Use Scanned Files on the Computer......................................................................................... 10

I Want to Register Destinations...................................................................................................................11

I Want to Operate the Machine More Effectively.................................................................................... 12

What You Can Do with This Machine............................................................................................................13

You Can Customize the [Home] Screen.................................................................................................... 13

You Can Make Copies Using Various Functions...................................................................................... 14

You Can Print Data Using Various Functions.............................................................................................15

You Can Send Faxes without Paper...........................................................................................................15

You Can Use the Facsimile and the Scanner in a Network Environment................................................16

You Can Scan ID Cards and Print or Send the Scanned Images............................................................ 17

You Can Prevent Information Leakage (Security Functions).....................................................................17

You Can Monitor and Set the Machine Using a Computer.....................................................................18

You Can Use Application Site (for SP C361SFNw).................................................................................18

2. Getting Started

Guide to Names and Functions of Components............................................................................................21

Guide to Components................................................................................................................................. 21

Guide to Functions of the Machine's Options................................................................................................27

Guide to the Names and Functions of the Machine's Control Panel........................................................... 28

Adjusting the Angle of the Control Panel................................................................................................... 29

Changing the Display Language.................................................................................................................... 30

How to Use the [Home] Screen...................................................................................................................... 31

Possible Operations on the Standard Application Screen.......................................................................33

Adding Icons to the [Home] Screen........................................................................................................... 35

Guide to Applications Installed on the Machine...........................................................................................37

Standard Application Screen..................................................................................................................... 38

Other Application Screen........................................................................................................................... 45

Registering Functions in a Program.................................................................................................................48

Turning On/Off the Power..............................................................................................................................50

Turning on the main power......................................................................................................................... 50

Turning off the main power......................................................................................................................... 50

Logging In the Machine...................................................................................................................................52

When the Authentication Screen is Displayed.......................................................................................... 52

User Code Authentication Using the Control Panel.................................................................................. 52

Logging In Using the Control Panel............................................................................................................52

Logging Out Using the Control Panel.........................................................................................................53

Placing Originals..............................................................................................................................................54

Placing Originals on the Exposure Glass...................................................................................................54

Placing Originals in the Auto Document Feeder....................................................................................... 54

Placing Originals in the ID Card Feeder....................................................................................................55

3. Copy

Basic Copying Procedure................................................................................................................................57

Duplex Copying............................................................................................................................................... 59

Combined Copying......................................................................................................................................... 61

One-Sided Combine................................................................................................................................... 62

Two-Sided Combine....................................................................................................................................62

Procedure for Combined Copying.............................................................................................................63

Copying onto Envelopes................................................................................................................................. 64

Sort.................................................................................................................................................................... 66

ID Card Copy...................................................................................................................................................67

Copying an ID Card Using the ID Card Feeder........................................................................................67

Copying an ID Card Using the Exposure Glass........................................................................................68

4. Fax

Basic Transmission Procedure......................................................................................................................... 69

Registering a Fax Destination......................................................................................................................69

Deleting a Fax Destination.......................................................................................................................... 70

Canceling a Transmission................................................................................................................................72

Canceling a Transmission Before the Original Is Scanned...................................................................... 72

Canceling a Transmission While the Original Is Being Scanned.............................................................72

Canceling a Transmission after the Original Is Scanned..........................................................................72

Printing a Journal Manually.............................................................................................................................73

5. Print

Quick Installation..............................................................................................................................................75

Quick Installation via a Network................................................................................................................75

Quick Installation via a USB Connection...................................................................................................75

Displaying the Printer Driver Properties.......................................................................................................... 77

Standard Printing..............................................................................................................................................78

When Using the PCL 6 Printer Driver..........................................................................................................78

Printing on Both Sides of Sheets......................................................................................................................79

When Using the PCL 6 Printer Driver..........................................................................................................79

Combining Multiple Pages into Single Page..................................................................................................80

When Using the PCL 6 Printer Driver..........................................................................................................80

Printing on Envelopes.......................................................................................................................................82

Configuring Envelope Settings Using the Control Panel...........................................................................82

Printing on Envelopes Using the PCL 6 Printer Driver................................................................................82

6. Scan

Preparation for Sending by Scan to Folder................................................................................................... 83

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....

.......................................................................................................................................................................83

Registering an SMB Folder......................................................................................................................... 85

Deleting an SMB Registered Folder...........................................................................................................87

Entering the Path to a Shared Network Folder Manually........................................................................ 88

Basic Procedure for Sending Scanned Files to a Folder (Scan to Folder)...................................................90

Basic Procedure for Sending Scanned Files by E-mail (Scan to Email).......................................................91

Registering an E-mail Destination............................................................................................................... 92

Deleting an E-mail Destination....................................................................................................................92

Entering an E-mail Address Manually........................................................................................................93

Specifying the Original Type...........................................................................................................................94

Specifying the Resolution.................................................................................................................................95

Specifying the Scan Size................................................................................................................................. 96

Specifying the File Type...................................................................................................................................98

7. Web Image Monitor

Displaying Top Page........................................................................................................................................99

8. Adding Paper and Toner

Workflow for Loading Paper and Configuring Paper Sizes and Types....................................................101

Loading Paper................................................................................................................................................102

Precautions for Loading Paper................................................................................................................. 102

Loading Paper into Paper Trays...............................................................................................................102

Loading Paper into the Bypass Tray........................................................................................................ 108

Loading Orientation-fixed Paper or Two-sided Paper...........................................................................109

Loading Envelopes........................................................................................................................................ 112

Loading Envelopes into the Bypass Tray................................................................................................. 112

Loading Envelopes into Tray 1.................................................................................................................115

Changing the Paper Size.............................................................................................................................. 120

Precautions for Changing the Paper Size................................................................................................120

Changing Paper Size Settings..................................................................................................................120

Printing from the Bypass Tray Using the Printer Function........................................................................121

Supported Paper............................................................................................................................................124

Supported Paper Sizes and Types...........................................................................................................124

Replacing the Print Cartridge........................................................................................................................132

Sending faxes or scanned documents when toner has run out............................................................. 135

Disposing of used toner............................................................................................................................ 135

9. Troubleshooting

When a Status Icon Is Displayed..................................................................................................................137

When the Indicator Lamp for [Check Status] Is Lit or Flashing...................................................................138

When the Machine Makes a Beeping Sound.............................................................................................140

When You Have Problems Operating the Machine...................................................................................142

When Multiple Functions Cannot Be Executed Simultaneously............................................................ 146

Messages Displayed When You Use the Copy Function...........................................................................147

Messages Displayed When You Use the Facsimile Function.....................................................................148

When the Cloud Fax Connector Function Cannot Be Used.................................................................. 149

Messages Displayed When You Use the Printer Function..........................................................................150

Messages Displayed on the Control Panel When You Use the Printer Function..................................150

Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................152

Messages Displayed When You Use the Scanner Function...................................................................... 158

Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 158

Messages Displayed on the Client Computer.........................................................................................162

When Other Messages Appear...................................................................................................................169

When the ID Card Copy/Scan Cannot Be Used...................................................................................170

When the Address Book Is Updated....................................................................................................... 171

When Data Cannot Be Sent Due to a Problem with the Destination.....................................................172

When Problems Occur While Logging In............................................................................................... 172

When the User Lacks Privileges to Perform an Operation..................................................................... 172

When the LDAP Server Cannot Be Used.................................................................................................173

10. Maintenance

Maintaining Your Machine...........................................................................................................................175

How to Clean the Machine...................................................................................................................... 175

Cleaning the Exposure Glass and Scanning Glass................................................................................176

Cleaning the Auto Document Feeder.......................................................................................................177

Cleaning the Paper Tray, Friction Pad, and the Paper Feed Roller.......................................................183

Cleaning the Registration Roller...............................................................................................................186

Cleaning the LED Heads...........................................................................................................................187

Cleaning the Power Cord Plug.................................................................................................................189

Updating the Firmware..................................................................................................................................191

11. Information for This Machine

Information on Environmental Regulations.................................................................................................. 193

ENERGY STAR Program........................................................................................................................... 193

Energy Saving Functions...........................................................................................................................193

User Information on Electrical and Electronic Equipment (mainly Europe)...................... 195

Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)

.................................................................................................................................................................... 196

Environmental Advice for Users (mainly Europe)............................................................... 196

Notes to users in the state of California (Notes to Users in USA) (mainly North America)....

.................................................................................................................................................................... 197

INDEX...........................................................................................................................................................199

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see page 7 "Model-Specific Information".

Model-Specific Information

DUP801

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Names of Major Features

In this manual, major features of the machine are referred to as follows:

• Auto Document Feeder ADF

1. What You Can Do with This Machine

BRL059S

You can search for a description by what you want to do. Also, this machine's distinctive functions are explained.

Searching by What You Want to Do

You can search for a procedure by what you want to do.

You can use the fax function on SP C360SFNw/C361SFNw only.

I Want to Reduce my Costs

Printing multi-page documents on both sides of sheets (Duplex Copy)

See "Duplex Copying", Copy.

Printing multi-page documents on a single sheet (Combine (Copier))

See "Combined Copying", Copy.

Sending files from the computer without printing them (LAN-Fax)

See "Sending Fax Documents from Computers", Fax.

Reducing electricity consumption

See "Saving Energy", Setting Up the Machine.

See "Timer Settings", Connecting the Machine/ System Settings.

BQX138S

1. What You Can Do with This Machine

I Want to Use Scanned Files on the Computer

Sending scan files

See "Basic Procedure for Sending Scanned Files by E-mail (Scan to Email)", Scan.

Storing scan files in a shared folder

See "Basic Procedure for Sending Scanned Files to a Folder (Scan to Folder)", Scan.

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.

I Want to Register Destinations

BRL060S

Searching by What You Want to Do

Using the control panel to register destinations in the Address Book

See "Registering Entered Destinations to the Address Book", Fax.

See "Registering Entered Destinations to the Address Book", Scan.

Downloading destinations registered in the machine to the LAN-Fax driver destination list

See "Using the machine's Address Book as the LAN-Fax destination list", Fax.

BQX139S

1. What You Can Do with This Machine

I Want to Operate the Machine More Effectively

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions.

Registering frequently-used settings as initial settings (Program as Defaults (Copy/Fax/ Scanner/Quick Copy/Quick Fax/Quick Scanner)

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print.

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the [Printing Preferences] Dialog Box", Print.

Adding shortcuts to frequently used programs or Web pages

See "Adding Icons to the [Home] Screen", Convenient Functions.

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.

DUP860

What You Can Do with This Machine

This section describes the features of this machine.

You can use the fax function on SP C360SFNw/C361SFNw only.

You Can Customize the [Home] Screen

The icons of each function are displayed on the [Home] screen.

• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.

• You can display only the icons of functions and shortcuts that you use.

• You can change the order of the function and shortcut icons.

• For details about the features on the [Home] screen, see page 31 "How to Use the [Home] Screen".

• For details about how to customize the [Home] screen, see "How to Customize the [Home] Screen", Convenient Functions.

DUP814

1. What You Can Do with This Machine

You Can Make Copies Using Various Functions

• You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish.

See "Copying in Color", Copy.

• You can adjust the color tones and image quality of your copies.

For details about a color adjustment, see Copy.

• You can reduce or enlarge the copy image. With the Auto Reduce/Enlarge function, the machine automatically calculates the reproduction ratio based on the sizes of the originals and the paper you have specified.

See "Reducing or Enlarging Originals", Copy.

• Copier functions such as Duplex and Combine allow you to save on paper by copying multiple pages onto single sheets.

For details about duplex copying, see "Duplex Copying", Copy.

For details about combined copying, see "Combined Copying", Copy.

• You can copy onto various types of paper such as envelopes.

See "Copying onto Various Types of Paper", Copy.

• You can sort copies.

See "Sort", Copy.

• You can scan and copy both sides of an ID card on a single sheet of paper.

See "ID Card Copy", Copy.

You Can Print Data Using Various Functions

CMQ004

• This machine supports network and local connections.

What You Can Do with This Machine

• You can store a document in the memory of the machine by printing the document using the printer driver.

See "Storing a Locked Print File to the Machine", Print.

• You can collate printed paper.

See "Collate", Print.

• You can print files stored on a removable memory device and specify print conditions such as print quality and print size.

See "Printing a File in a Memory Storage Device", Print.

You Can Send Faxes without Paper

You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).

DUP816

CJQ607

1. What You Can Do with This Machine

• To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about the machine's settings, see Connecting the Machine/System Settings.

• For details about how to use the function, see Fax.

You Can Use the Facsimile and the Scanner in a Network Environment

• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

See "Reception Functions", Fax.

DUP815

CJQ608

What You Can Do with This Machine

See "Basic Procedure for Sending Scanned Files by E-mail (Scan to Email)", Scan.

• You can send scan files directly to folders (Sending scan files by Scan to Folder).

See "Overview of Folder Transmission Function", Fax.

See "Basic Procedure for Sending Scanned Files to a Folder (Scan to Folder)", Scan.

You Can Scan ID Cards and Print or Send the Scanned Images

• You can scan and combine both sides of an ID card on a single sheet of paper for printing or transmission.

• See Scan for details.

You Can Prevent Information Leakage (Security Functions)

CJQ609

1. What You Can Do with This Machine

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• You can limit the usage of functions for each user.

• See Security Guide.

You Can Monitor and Set the Machine Using a Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings.

• See "Using Web Image Monitor", Connecting the Machine/ System Settings.

• See Web Image Monitor Help.

You Can Use Application Site (for SP C361SFNw)

You can download from the Application Site useful applications that allow you to more conveniently utilize various office equipment such as copiers and printers.

DQU010

What You Can Do with This Machine

What You Can Do on the Application Site

• Download and install applications on devices

• Update the application that has already been installed on the device

• Uninstall an application that is no longer necessary on the device

• For details, see "How to Use the Application Site (for SP C361SFNw)", Other Applications.

1. What You Can Do with This Machine

2. Getting Started

This chapter describes preparations for using the machine, operating instructions, and character input methods.

Guide to Names and Functions of Components

Guide to Components

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

DUP802

17 16

12 34

22 23

2. Getting Started

Exterior: Front view

1. ADF

Lower the ADF over originals placed on the exposure glass. If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. ADF cover

Open this cover to remove originals jammed in the ADF.

3. Input tray for the ADF

Place stacks of originals here.

4. Extender for the ADF tray

Extend this when placing paper longer than A4 in the input tray for ADF.

5. Stop fence for the ADF

Pull out this fence to prevent originals from falling off.

Guide to Names and Functions of Components

6. Output tray for the ADF

Originals scanned with the ADF are output here.

7. Exposure glass

Place originals face down here.

8. Cover for the exposure glass

Open this cover to place originals on the exposure glass.

9. Stop fence

Raise the rear fence to prevent A4 or letter-size prints from falling behind the machine. After using the stop fence, be sure to return it to its original position. The fence may be damaged if it is hit with

something or excessive force is applied.

10. Top cover open lever

Pull this lever upward to open the top cover.

11. Control panel

See page 28 "Guide to the Names and Functions of the Machine's Control Panel".

12. Ventilation holes

Prevent overheating.

13. Front cover open lever

Pull this lever to open the front cover.

14. Paper size dial

Use this dial to specify the paper size. To use a paper size that is not indicated on the paper size dial, set the dial to " ". If this is the case, set the paper size using the control panel.

15. Paper tray (Tray 1)

Load paper here.

16. Remaining paper indicator

Indicates the approximate amount of paper remaining in the tray.

17. Main power switch

To operate the machine, the main power switch must be on. If it is off, turn the switch on.

18. Front cover

Open this cover when replacing the waste toner bottle, etc., or removing jammed paper. Pull the right side lever to open the front cover.

19. Bypass tray

Use to copy or print on thick paper, envelopes, and label paper (adhesive labels).

20. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

21. Extender for the bypass tray

Pull this extender out when loading A4 , 81/2 × 11 or larger size paper in the bypass tray.

DUP803

2. Getting Started

22. Top cover

Open this cover to replace the toner or black drum unit/color drum units.

23. Standard tray

Output is stacked here with the print side down.

24. ID Card Feeder cover

Open this cover to set a larger size card or paper in the ID Card Feeder.

25. ID Card Feeder

Use this to copy or scan both sides of a card such as an ID card. Load one original at a time.

Exterior: Rear view

1. Handset slit (mainly North America)

Attach the handset bracket to the slit.

2. Ventilation holes

Prevent overheating.

3. Cable cover

Remove this cover to connect an Ethernet, USB cable, telephone line, or external telephone.

4. Power connector

Connect the power cord to the machine. Insert the other end into an electrical outlet.

Interior: Front view

DUP834

5 6

Guide to Names and Functions of Components

1. Toner

Loads from the machine rear, in the order of black (K), cyan (C), magenta (M), and yellow (Y). Messages appear on the screen when the toner cartridge needs to be replaced, or a new cartridge needs to

be prepared. For details about the messages that appear on the screen when consumables need to be replaced, see "Replenishing and Replacing Consumables", Maintenance and Specifications.

2. Inner cover

Open this cover when replacing the black drum unit/color drum units.

3. Inner cover open lever

Pull this lever to open the inner cover.

4. Fusing unit

Messages appear on the screen when the fusing unit needs to be replaced, or a new fusing unit needs to be prepared. For details about the messages that appear on the screen when consumables need to be replaced, see "Replenishing and Replacing Consumables", Maintenance and Specifications.

5. Intermediate transfer unit

Messages appear on the screen when the intermediate transfer unit needs to be replaced, or a new intermediate transfer unit needs to be prepared.

For details about the messages that appear on the screen when consumables need to be replaced, see "Replenishing and Replacing Consumables", Maintenance and Specifications.

2. Getting Started

6. Waste toner bottle

Collects toner that is wasted during printing. Messages appear on the screen when the waste toner bottle needs to be replaced, or a new waste toner bottle needs to be prepared. For details about the messages that appear on the screen when consumables need to be replaced, see "Replenishing and Replacing Consumables", Maintenance and Specifications.

7. Transfer roller

If the message appears on the control panel, replace the transfer roller, which is included with the intermediate transfer unit.

For details about the messages that appear on the screen when consumables need to be replaced, see "Replenishing and Replacing Consumables", Maintenance and Specifications.

Replace the transfer roller and the intermediate transfer unit together.

8. LED heads

Clean the LED heads if black or color lines appear on prints.

9. Black drum unit / Color drum units

The drum units are installed in the order of black (K), cyan (C), magenta (M), and yellow (Y). Messages appear on the screen when the drum unit needs to be replaced, or a new drum unit needs to be

prepared. For details about the messages that appear on the screen when consumables need to be replaced, see

"Replenishing and Replacing Consumables", Maintenance and Specifications.

10. knob

If you cannot pull out jammed paper, remove it by turning the knob.

DUP805

DUP804

Guide to Functions of the Machine's Options

1. Lower paper trays

You can attach one lower paper tray. There are two types of trays, each holding up to 250 or 500 sheets of paper.

2. NFC card reader (for SP C361SFNw)

Allows you to read or write an NFC card, and communicate with a smart device equipped with the NFC card function.

3. Handset (for SP C360SFNw/C361SFNw) (mainly North America)

Used as a receiver. Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a

telephone.

DUP823

2. Getting Started

Guide to the Names and Functions of the Machine's Control Panel

You can use the fax function on SP C360SFNw/C361SFNw only.

1. Display panel

This is a touch panel display that features icons, keys, shortcuts, and widgets that allow you to navigate the screens of the various functions and applications and provide you with information about operation status and other messages. See page 37 "Guide to Applications Installed on the Machine".

2. Main power indicator

The main power indicator goes on when you turn on the main power switch. When the machine is in Sleep mode, the main power indicator flashes slowly. In Fusing Unit Off mode, the main power indicator is lit.

3. Status indicator

Indicates the status of the system. Stays lit when an error occurs or the toner runs out.

4. Data In indicator (facsimile and printer mode)

Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.

5. Fax indicator (for SP C360SFNw/C361SFNw)

Indicates the status of the fax functions. Flashes during data transmission and reception. Stays lit when receiving a fax via Confidential or Substitute Reception.

6. Media access lamp

Lights up when an SD card is inserted in the media slot.

DUP824

Guide to the Names and Functions of the Machine's Control Panel

7. Media slots

Use to insert an SD card or a USB flash memory device. For details, see "Inserting/Removing a Memory Storage Device", Getting Started.

• To improve usability, you can adjust the angle of the control panel. For details, see page 29 "Adjusting the Angle of the Control Panel".

Adjusting the Angle of the Control Panel

To improve usability, you can adjust the angle of the control panel.

1. Hold the control panel by both the left and right sides and tilt it at an appropriate angle.

• You can tilt the control panel up to 90 degrees.

2. Getting Started

Changing the Display Language

You can change the language used on the display. English is set as default.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Change Langs. Widget].

3. Select the language you want to display.

4. Press [OK].

DUP861

2 4

7891012 11

How to Use the [Home] Screen

You can use the fax function on SP C360SFNw/C361SFNw only.

The [Home] screen is set as the default screen when the machine is turned on.

One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register widgets such as the Change Langs. Widget to it. The [Home] screen and the screen of each function may differ depending on the optional units that are installed.

To display the [Home] screen, press [Home] ( ) at the bottom of the screen in the center.

• Do not apply strong impact or force to the screen, or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

To switch between screens, flick your finger to the right or left on the screen.

1. Logged in user icon

When user authentication is enabled, an icon is displayed that indicates that users are logged in. Press the icon to show the names of the users that are currently logged in.

2. System message

Displays messages from the machine system and applications.

3. [Login]/[Logout]

These keys are displayed when user authentication is enabled. When you press [Login], the authentication screen appears. If you have been already logged in to the machine, [Logout] appears. To log out of the machine, press [Logout].

For details about how to log in and out, see page 52 "Logging In the Machine".

4. [Energy Save]

Press to switch to Sleep mode. For details about the modes, see "Saving Energy", Setting Up the Machine.

2. Getting Started

5. Application list icon

Press to display the application list. You can create shortcuts to the applications on the [Home] screen. To use an application displayed in the [WIDGET] tab and [PROGRAM] tab, create a shortcut for the

application on the [Home] screen. For details, see "Customizing the [Home] Screen", Convenient Functions.

6. Icons to switch between screens

Press to switch between the five home screens. The icons appear at the bottom right and left of the screen, the number of icons indicates the number of screens on each side of the current screen.

7. [Stop]

Press to stop a job in progress, such as copying, scanning, faxing, or printing.

8. [Menu]

Displays the menu screen of the application you are using. Depending on the application you are using, this key may be disabled. You can also press this key in the [Home] screen to restore the [Home] screen's settings to their defaults.

9. [Home]

Press to display the [Home] screen.

10. [Return]

Press this key to return to the previous screen while Screen Features are enabled or applications are used. Depending on the application you are using, this key may be disabled.

You can specify whether this key is enabled or not in some applications. For details about the settings, see "Screen Device Settings", Connecting the Machine/System Settings.

11. [Media Information]

Press to remove the inserted SD card or USB flash memory device from the media slot. For details, see “Removing an SD Card” or “Removing a USB Flash Memory Device”, Getting Started.

12. [Check Status]

Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information.

13. Icon/Widget display area

Displays the function or application icons and widgets. Displayed icons differ between the five home screens. For details about icons on each screen, see "Main Icons on the [Home] Screen", Getting Started.

You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home] Screen", Convenient Functions.

• You can change the [Home] screen's wallpaper. For details, see "Changing the [Home] Screen's Wallpaper", Convenient Functions.

• You can switch modes by pressing icons on the [Home] screen. You can also switch modes by pressing the function keys. For details about the function keys, see "Changing Modes by Pressing the Function Keys", Getting Started.

• You cannot switch modes in any of the following situations:

• While scanning an original using the fax or scanner function

DQC223

How to Use the [Home] Screen

• During immediate transmission

• When accessing the following screens:

• Machine Features

• Counter

• Inquiry

• Address Book Management

• Tray Paper Settings

• Current Job / Job History

• During On-hook dialing for fax transmission

• The [Home] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See "Screen Device Settings", Connecting the Machine/ System Settings.

• You can enlarge the display of the system messages list by changing Screen Features. For details about the settings, see "Enlarging the Function Keys and System Messages", Getting Started.

• You can change the color of [Login], [Logout], and [Energy Save] to highlight those items by changing Screen Features. For details about the settings, see "Screen Device Settings", Connecting the Machine/System Settings.

Possible Operations on the Standard Application Screen

• Pinch-in

Place your thumb and forefinger on the screen, and then pinch the fingers together to zoom out the screen. Double-tapping can also be effective for this operation.

• Pinch-out

Place your thumb and forefinger on the screen, and then spread the fingers apart to zoom in the screen. Double-tapping can also be effective for this operation.

DQC224

DQC225

DQC226

2. Getting Started

• Flick

Flick your finger to the right or left on the screen to switch between screens.

• Long tap

Place your finger on the screen and hold it there until the next screen appears. You can display the menu screen of the application you are using.

• Drag

Slide your finger while pressing the screen. You can move an icon to where you want to place it on the screen.

DNE111

How to Use the [Home] Screen

• Depending on the application you are using, some operations might be unavailable.

Adding Icons to the [Home] Screen

Adding shortcuts to the [Home] screen

You can add shortcuts to the machine's functions.

You can display the icons for the machine's functions and the embedded software applications after you delete them from the [Home] screen.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Press .

3. Press the [APPS] tab to add a shortcut to an application.

4. Press and hold down the application icon to add a shortcut to an application.

The image of where the shortcut is to be placed on the [Home] screen is displayed.

5. Drag the icon to where you want to place it on the screen.

Adding shortcuts to bookmarks on the [Home] screen

You can add shortcuts to bookmarks that have been registered in favorites in the Web Browser to the [Home] screen.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Press .

3. Press the [PROGRAM] tab.

4. Press and hold down the [Bookmark] icon.

The image of where the shortcut is to be placed on the [Home] screen is displayed.

5. Drag the icon to where you want to place it on the screen.

2. Getting Started

6. Select the bookmark you want to add from the bookmark list.

Adding shortcuts to programs to the [Home] screen

You can add shortcuts to programs registered to Standard Applications and Quick Applications.

1. Display the function screen to which you want to register a program.

2. Press [Menu] ( ) at the bottom of the screen in the center and select [Reg. Current Setting

to Program].

3. Press the program number you want to register.

4. Press [Program].

5. Enter the program name.

6. Select the icon for the program.

7. Press [OK].

8. Press [Place].

Even if you select [Do not Place], you can add shortcuts to the program to the [Home] screen after the program registration is complete.

9. Press [Exit].

10. Drag the icon to where you want to place it on the screen.

Adding widgets to the [Home] screen

You can add widgets to the [Home] screen to show the remaining amount of toner or change the display language.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Press .

3. Press the [WIDGET] tab.

4. Press and hold down the widget icon you want to add.

The image of where the widget is to be placed on the [Home] screen is displayed.

5. Drag the icon to where you want to place it on the screen.

Guide to Applications Installed on the Machine

You can open the function screens by pressing icons such as [Copy], [Fax], or [Scanner] on the [Home] screen.

Two kinds of screens ("Standard Application Screen" and "Other Application Screen") can be used by each function.

Standard Application Screen

Functions and settings that are used frequently are shown on the top screen. Flick the screen up or down to select a setting item. When you select an item, the pull-down menu appears, or the setting item pops up. For details about operations on this screen, see page 38 "[Copy] Screen", page 39 "[Fax] Screen (for SP C360SFNw/C361SFNw)", and page 42 "[Scanner] Screen".

Other Application Screen

You can easily set the basic operations such as duplex copying, sending scanned documents by email or other operations. For details about operations on this screen, see page 45 "[Quick Copy] screen", page 46 "[Quick Fax] screen (for SP C360SFNw/C361SFNw)", page 47 "[Quick Scanner] screen", "Using Other Applications", Copy, and "Using Other Applications", Scan.

Functions usable on each screen

Screen Functions usable

Standard Application Screen • Copy

• Fax

• Scanner

Other Application Screen • Quick Copy

• Quick Fax

• Quick Scanner

• ID Card Copy

• ID Card Scan & Print

• Print/Scan (Memory Storage Device)

For SP C360SFNw/C361SFNw.

DUP451













2. Getting Started

Standard Application Screen

[Copy] Screen

This section describes the [Copy] screen and its functions.

No. Function Description

1 Color Mode You can select a color mode.

2 Reduce/Enlarge You can reduce or enlarge images.

3 Paper Tray

4 Quantity

You can specify the paper tray containing the paper you want to copy to.

You can specify the numbers of copies to be made.

Press a number to enter the number of copies using the keyboard. You can also specify the number of copies by pressing [ ] or [ ].

5 Reset Press to clear your current settings.

6 Preview Preview prints change according to the settings you make.

DUP452



Guide to Applications Installed on the Machine

No. Function Description

7 Original Size

You can specify the size of the original when copying custom size originals.

8 Sort You can sort copies as a set in sequential order.

You can combine two 1-sided originals or one 2-sided original to

9 2 Sided/Combine

one side of a sheet. The machine selects a reproduction ratio automatically and copies the originals onto a single sheet of copy paper.

You can adjust the density of the overall original in nine steps.

10 Density

Specify the density by touching the icon and dragging it right or left.

11 Original Type You can select an original type that is suitable for your originals.

12 Other Settings You can find other settings.

[Other Settings] screen

No. Function Description

1 Series

2 Adjust Color Balance

You can copy the front and back of a 2-sided original onto two sheets.

You can adjust the overall color tone when the copy is reddish or bluish.

3 Original Orientation You can specify the orientation of the original.

[Fax] Screen (for SP C360SFNw/C361SFNw)

This section describes the [Fax] screen and its functions.

DUP551

910

2. Getting Started

No. Function Description

1 Transmission Type Only fax transmission is available for this machine.

The specified destination is shown here.

By tapping the destination, you can register it to the Address Book

2 Specify Destination(s)

or remove it from the destinations.

By flicking up and down, you can confirm the selected destinations.

This function allows you to dial while listening to the dial tone

On Hook

from the internal speaker with the handset of the machine or external telephone on-hook.

The total number of the selected destinations appears.

Press to display a screen to confirm destinations.

In the screen to confirm destinations, you can do the following:

Confirm Destination(s)

• Register destinations to the Address Book

• Edit destinations

• Remove destinations from the destination list

You can perform the following operations related to Job Status:

• Confirm Transmission Standby Files

4 Job Status

• Check Transmission Results

• Check Reception Results

• Print Journals

5 Reset Press to clear your current settings.

Guide to Applications Installed on the Machine

No. Function Description

6 Current Settings You can check the settings in [Settings].

7 Settings Press to open the settings screen.

8 Start Press to scan originals and start sending.

9 Display Tab Switch Press to switch the section of the Address Book.

10 Destination keys Shows the destinations in the Address Book.

Press the title word key where the desired destination is programmed.

11 Address Tab

For example, if you want to specify "New York Office", press [LMN].

Press to add a destination.

Destinations can be added as follows:

• Input destinations manually

12 Add Destination

• Select from the transmission history

• Specify a registration number from the Address Book

• Search for a destination in the Address Book or on the LDAP server

• Press to display the Remaining Memory Information

• If you specify many destinations, the machine might require some time to start scanning originals after [Start] is pressed.

DUP552

1 2 3

6 754

2. Getting Started

[Settings] screen

No. Function Description

1 Original Type

2 Resolution

You can select an original type that is suitable for your originals.

Press to select the resolution according to the size of the text on your original.

Press to specify the density to scan the original.

3 Density

You can also specify the density by touching the icon and dragging it right or left.

4 Scan Size Press to select the scanning size of the original.

5 Text Print You can specify the fax header to be printed.

6 Original Settings

Press to select the sides of the original to scan, such as one side or both sides.

7 Original Orientation Press to select the orientation of the original.

[Scanner] Screen

This section describes the [Scanner] screen and its functions.

DUP609

1 43

910

Guide to Applications Installed on the Machine

No. Function Description

Displays the type of scanner destination.

1 Send Method

Press to switch between e-mail destinations and folder destinations.

2 Specify Destination(s)

3 Confirm Destination(s)

4 Scan Files Status

The specified destination is shown here.

By tapping the destination, you can register it to the Address Book or remove it from the destinations.

By flicking up and down, you can confirm the selected destinations.

The total number of the selected destinations appears.

Press to display a screen to confirm destinations.

In the screen to confirm destinations, you can do the following:

• Switch the "To", "Cc", and "Bcc" fields of the e-mail destinations

• Register destinations to the Address Book

• Edit destinations

• Remove destinations from the destination list

Press to display the transmission results screen.

In the transmission results screen, you can do the following:

• Check sent jobs

• Check error descriptions

• Cancel transmission of a document in standby

• Print a list of transmission results

2. Getting Started

No. Function Description

5 Reset Press to clear your current settings.

6 Current Settings You can check the settings in [Send Settings].

7 Send Settings Press to open the send settings screen.

8 Start Press to scan originals and start sending.

9 Display Tab Switch Press to switch the section of the Address Book.

Shows the destinations in the Address Book.

10 Destination keys

If a password or protection code is specified to a folder destination, enter the password or protection code on the screen displayed after tapping the folder destination.

Press the title word key where the desired destination is programmed.

11 Address Tab

For example, if you want to specify "New York Office", press [LMN].

Press to add a destination.

Destinations can be added as follows:

12 Add Destination

• Input destinations manually

• Specify a registration number from the Address Book

• Search for a destination in the Address Book or on the LDAP server

• If you specify many destinations, the machine might require some time to start scanning originals after [Start] is pressed.

[Send Settings] screen

DUP614

1 2 3

8 567 4

No. Function Description

Guide to Applications Installed on the Machine

1 Original Type

2 File Type Press to select a file type.

3 Resolution Press to select the resolution to scan the original.

4 Density

5 Scan Size Press to select the scanning size of the original.

6 Sender Press to specify the sender.

7 Original Orientation Press to select the orientation of the original.

8 Original Settings

Other Application Screen

Press to select an original type that is suitable for your originals.

Press to specify the density to scan the original.

You can also specify the density by touching the icon and dragging it right or left.

Press to select the sides of the original to scan, such as one side or both sides.

[Quick Copy] screen

This section describes how to use the copier function with Quick Copy application.

DUP462

1 2 3 54 6

DUP550

3 4 5

2. Getting Started

1. Select the color mode.

2. Select a paper tray.

3. Select the number of copies.

4. Specify the copy settings such as duplex or combining. You can also specify scan settings.

5. Check the finished image.

6. Press to start copying.

[Quick Fax] screen (for SP C360SFNw/C361SFNw)

This section describes how to use the fax function with Quick Fax application.

1. Select a destination. You can also enter a destination manually.

2. Select the image density you want to use.

3. Select the resolution you want to use.

4. Select size and type of the original.

5. Press to start faxing.

DUP604

3 4 5

Guide to Applications Installed on the Machine

• If you specify many destinations, the machine might require some time to start scanning originals after [Start] is pressed.

[Quick Scanner] screen

1. Select an e-mail or folder destination. You can also enter e-mail destination manually.

2. Select a color mode.

3. Select a scanning resolution and file type in which to send scanned data.

4. Select an original type and size.

5. Press to start sending scanned data.

• If you specify many destinations, the machine might require some time to start scanning originals after [Start] is pressed.

2. Getting Started

Registering Functions in a Program

Depending on the functions, the number of programs that can be registered is different.

Standard Applications

• Copy: 25 programs

• Fax: 100 programs (for SP C360SFNw/C361SFNw)

• Scanner: 100 programs

Quick Applications

• Quick Copy: 25 programs

• Quick Fax: 100 programs (for SP C360SFNw/C361SFNw)

• Quick Scanner: 100 programs

The following settings can be registered to programs:

Standard Applications

Copy:

Reduce/Enlarge, Quantity, Density, Paper Tray, 2 Sided, Combine, Sort, Original Size, Original Type, Other Settings

Fax (for SP C360SFNw/C361SFNw):

Destination, Settings

Scanner:

Destination, Send Settings

Quick Applications

Quick Copy:

Density, Paper Tray, Quantity, Reduce/Enlarge, 2 Sided, Combine, Original Orientation

Quick Fax (for SP C360SFNw/C361SFNw):

Destination, Line, Density, Resolution, Original Orientation, Original Sides, Scan Size, Original Type

Quick Scanner:

Destination, Original Type, File Type, Resolution, Original Orientation, Original Sides, Scan Size

This section explains how to register functions to a program by using each application.

1. Edit the settings so all functions you want to register to a program are selected on the

[Copy], [Fax], [Scanner], [Quick Copy], [Quick Fax], or [Quick Scanner] screen.

2. Press [Menu] ( ) at the bottom of the screen in the center.

3. Press [Reg. Current Setting to Program].

Registering Functions in a Program

4. Press the program number you want to register.

5. Enter the program name.

6. Select the icon for the program.

7. Press [OK].

8. Press [Place].

Even if you select [Do not Place], you can add shortcuts to the program to the [Home] screen after the program registration is complete.

9. Press [Exit].

• [Fax] and [Quick Fax] are available for SP C360SFNw/C361SFNw only.

• You can enter up to 40 characters for a program name.

• When a specified program is registered as the default, its values become the default settings, which are displayed without recalling the program, when modes are cleared or reset, and after the machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions.

• When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or [Paper Tray Priority: Fax] in the [Tray Paper Settings] tab will be selected first. For details, see "Tray Paper Settings", Connecting the Machine/System Settings.

• Folder destinations that have protection codes cannot be registered to a program of the scanner mode.

• Programs are not deleted by turning the power off or by pressing [Reset] unless the program is deleted or overwritten.

• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see page 35 "Adding Icons to the [Home] Screen".

DUP123

2. Getting Started

Turning On/Off the Power

• When you push the main power switch, wait at least 10 seconds after it is confirmed that the main power indicator has lit up or gone out.

The main power switch is on the front side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator on the right side of the control panel goes out. When this is done, machine power is off.

Turning on the main power

1. Make sure the power cord is firmly plugged into the wall outlet.

2. Push the main power switch.

The main power indicator goes on.

Turning off the main power

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock.

• Do not turn off the power while the machine is in operation.

• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns off the machine's power and may damage the memory and cause malfunctions.

Turning On/Off the Power

1. Push the main power switch.

The main power indicator goes out. The main power turns off automatically when the machine shuts down. If the screen on the control panel does not disappear, contact your service representative.

2. Getting Started

Logging In the Machine

When the Authentication Screen is Displayed

If Basic Authentication, Windows Authentication, or LDAP Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is active, you cannot use the machine until you enter the User Code.

If you can use the machine, you can say that you are logged in. When you go out of the operable state, you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent unauthorized usage.

• Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see "Configuring User Authentication", Security Guide.

• User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code".

User Code Authentication Using the Control Panel

If User Code Authentication is active, a screen prompting you to enter a User Code appears.

1. Enter a User Code (up to eight digits), and then press [OK].

Logging In Using the Control Panel

This section explains the procedure for logging in to the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

1. Press [Login] on the top right on the screen.

2. Press [User Name].

Logging In the Machine

3. Enter a Login User Name, and then press [Done].

4. Press [Password].

5. Enter a Login Password, and then press [Done].

6. Press [Login].

Logging Out Using the Control Panel

This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

• To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine.

1. Press [Logout] on the top right on the screen, and then press [OK].

DUP050

2. Getting Started

Placing Originals

Placing Originals on the Exposure Glass

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched.

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

1. Lift the ADF.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

Start with the first page to be scanned.

1. Positioning mark

3. Lower the ADF.

Placing Originals in the Auto Document Feeder

Be sure not to load the original untidily. Doing so may cause the machine to display a paper misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction.

1. Adjust the original guide to the original size.

2. Place the aligned originals squarely face up in the ADF.

Do not stack originals beyond the limit mark.

The first page should be on the top.

DUP052

DUP881

Placing Originals

1. Limit mark

2. Original guides

Placing Originals in the ID Card Feeder

Load one original at a time. Be sure not to load an original into the ID Card Feeder when scanning using the ADF or exposure glass.

• Be sure not to touch the parts indicated in the illustration below when scanning using the ADF and ID Card Feeder. Doing so may cause static electricity and image noise.

DUP053

DUP880

2. Getting Started

1. Adjust the original guide to the original size. Place the original face down into the ID Card

Feeder.

1. Original guides

2. Insert the original until it stops in the ID Card Feeder.

3. Copy

This chapter describes frequently used copier functions and operations. For information not included in this chapter, see Copy available on our website.

Basic Copying Procedure

To make copies of originals, place them on the exposure glass, in the ADF, or in the ID Card Feeder.

When placing the original on the exposure glass, start with the first page to be copied. When placing the original in the ADF, place them so that the first page is on the top.

When placing the original in the ID Card Feeder, place it sheet by sheet.

To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight of the paper you are using. For details, see "Tray Paper Settings", Connecting the Machine/System Settings.

1. Press [Home] (

2. Press the [Copy] icon.

3. Make sure that no previous settings remain.

When there are previous settings remaining, press [Reset].

4. Select the paper tray containing the paper that is the same size and orientation as the

originals.

5. Place the originals.

About placing the original on the exposure glass, see Paper Specifications and Adding Paper for details.

About placing the original in the ADF, see Paper Specifications and Adding Paper for details.

About placing the original in the ID Card Feeder, see Paper Specifications and Adding Paper for details.

6. Select the color mode.

7. Specify the number of copies using [ ], [ ], or number keys.

The maximum copy quantity that can be entered is 999.

8. Specify the copy settings such as the duplex copying as necessary.

9. Press [Start].

If the screen to select the original orientation is displayed, select the orientation, and then press [Start] again.

) at the bottom of the screen in the center.

When using the exposure glass

Place the next original, and then press [Start].

Repeat the procedure until all originals are scanned.

3. Copy

When the last original is scanned, press [Finish Scn].

When using the ID Card Feeder

The original will be automatically scanned after the specified period elapses depending on the configuration made in [System Settings]. For details, see "General Features", Connecting the Machine/System Settings.

10. When the copy job is finished, press [Reset] to clear the settings.

CKN009

Duplex Copying

Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin.

• Paper sizes that can apply to Duplex printing are as follows: A4 , A5 , A6 , B5 , B6 , 81/ × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/

, 51/2 × 81/2, 16K , 81/2 × 12 , 81/2 × 132/5.

There are two types of Duplex.

1 Sided 2 Sided

Copies two 1-sided pages on one 2-sided page.

2 Sided 2 Sided

Copies one 2-sided page on one 2-sided page.

The resulting copy image will differ according to the orientation in which you place your originals (

Original orientation and completed copies

To copy on both sides of the paper, select the original and copy orientation according to how you want the printout to appear.

Original Placing originals

Original

Orientation

Print Side

Setting

Copy

Open to

Right/Left

3. Copy

Original Placing originals

Original

Orientation

Print Side

Setting

Copy

Open to Top

Open to

Right/Left

Open to Top

1. Press [2 Sided/Combine].

2. Select [Open to Right/Left] or [Open to Top] for [Original Setting] if the original is two-

sided.

3. Select [Open to Right/Left] or [Open to Top] for [Print Side Setting].

4. Press [OK].

5. Place the originals.

6. Specify the original orientation.

7. Select the paper tray.

8. Press [Start].

If the screen for confirming the original orientation is displayed, check the orientation, and then press [Start] again.

DUP456

DUP457

CKN010

Combined Copying

This mode can be used to select a reproduction ratio automatically and copy two originals onto a single sheet of copy paper.

The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly.

Orientation of the original and image position of Combine

The image position of Combine differs according to original orientation and the number of originals to be combined.

• Portrait ( ) originals

• Landscape ( ) originals

Placing originals (originals placed in the ADF)

The copy order in the Combine function is "from left to right". To copy originals from right to left in the ADF, place them upside down.

• Originals read from left to right

• Originals read from right to left

CKN017

DUP459

3. Copy

One-Sided Combine

Combine several pages onto one side of a sheet.

There are two types of One-Sided Combine.

1 Sided 2 Originals

Combine 1 Side

Copies two 1-sided originals to one side of a sheet.

2 Sided 2 Pages Combine 1 Side

Copies one 2-sided original to one side of a sheet.

Two-Sided Combine

Combines various pages of originals onto two sides of one sheet.

DUP460

There are two types of Two-Sided Combine.

1 Sided 4 Originals Combine 2 Sides

Copies four 1-sided originals to one sheet with 2 pages per side.

2 Sided 4 Pages Combine 2 Sides

Copies two 2-sided originals to one sheet with 2 pages per side.

Procedure for Combined Copying

Combined Copying

1. Specify the original size.

2. Specify the original orientation.

3. Press [2 Sided/Combine].

4. Specify [Original Direction], [Original Setting], and [Print Side Setting].

5. Select [2 Pages] for [Combine Settings].

To cancel combined copying, select [Off].

6. Press [OK].

7. Place the originals.

8. Select the paper tray.

9. Press [Start].

If the screen for confirming the original orientation is displayed, check the orientation, and then press [Start] again.

3. Copy

Copying onto Envelopes

This section describes how to copy onto regular size and custom size envelopes.

Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see "Supported Paper Sizes and Types", Paper Specifications and Adding Paper.

About handling envelopes, supported envelope types, and how to load envelopes, see Paper Specifications and Adding Paper for details.

You can load envelopes into the bypass tray or Tray 1. When copying onto envelopes loaded in Tray 1, select [Envelope] for the paper type under [Tray Paper Settings] in User Tools beforehand. For details, see "Tray Paper Settings", Connecting the Machine/System Settings.

When copying onto envelopes loaded in the bypass tray, follow the procedure below:

• The Duplex function cannot be used with envelopes. If the Duplex function is specified, press [1 Sided 2 Sided] to cancel the setting.

1. Load the envelopes face down in the bypass tray.

The bypass tray is automatically selected.

2. Press the paper size selection button.

3. Specify the envelope size.

To copy onto regular size envelopes, press [Regular Size], and then select the envelope size.

To copy onto custom size envelopes, press [Custom Size], and then specify the horizontal and vertical length of the envelope.

4. Select [Envelope] for the paper type.

5. Select [Thick Paper 1] or [Thick Paper 2] as the paper thickness.

6. Confirm the print side of original and paper, and then press [OK].

You can switch the place where the original is set by pressing [ADF] or [Exposure Glass].

7. Press [ ].

Copying onto Envelopes

8. Place the originals, and then press [Start].

If the screen for confirming the original orientation is displayed, check the orientation, and then press [Start] again.

CKN018

3. Copy

Sort

The machine assembles copies as sets in sequential order.

1. Press [Sort].

2. Press [Quantity].

3. Enter the number of copy sets using the number keys, and then press [Done].

4. Place the originals.

5. Select the paper tray.

6. Press [Start].

If the screen for confirming the original orientation is displayed, check the orientation, and then press [Start] again.

CTA002

ID Card Copy

This section describes how to copy the front and back sides of an ID card, or other small original, onto one side of a sheet of paper.

1. Front

2. Back

• The Duplex function cannot be used with this function. If [1 Sided 2 Sided] is selected, cancel the setting.

This function copies the original on to the top and bottom halves of paper. For example, when copying onto an A4 (81/2 × 11) size sheet of paper, the front of the original is copied onto the top half of the paper in a space the same as A5 (51/2 × 81/2) and the back of the original is copied onto the bottom half. Place the original in the center of the scanning area when using this function.

We recommend that you use A4 or 81/2 × 11 size paper with this function.

Copying an ID Card Using the ID Card Feeder

1. Press [ID Card Copy].

2. Press [ID Card Copy To Next].

DUP468

(81/2 11

)

(51/2 81/2 )

3. Copy

3. If you want to change the card size, press [Change Card Size]. You can select a specified

size or specify a new size.

4. If you want to change the layout, press [Change Layout]. You can select [Vertical Layout]

or [Horizontal Layout].

5. Set the ID card into the ID Card Feeder front side down.

Copying starts automatically.

6. Remove the original, and then press [Finish].

Copying an ID Card Using the Exposure Glass

1. Press [ID Card Copy].

2. Press [ID Card Copy To Next].

3. Press [Change Method of Setting Original].

4. Press [Place on Exposure Glass], and then press [OK].

5. Place the original front side down on the exposure glass.

When copying onto A4 (81/2 × 11) size paper

Place the original in orientation and in the center of the A5 (51/2 × 81/2) scan area.

6. Press [Start].

7. Place the original back side down on the exposure glass, and then press [Start] again.

8. Remove the original, and then press [Finish].

4. Fax

This chapter describes frequently used facsimile functions and operations. For information not included in this chapter, see Fax available on our website.

Basic Transmission Procedure

This section describes the basic procedures for transmitting documents with the fax function.

• It is recommended that you call the receivers and confirm with them when sending important documents.

• If memory is full (0% is displayed for "Remaining Memory" in [Remaining Memory Information]) or almost full, you cannot transmit documents.

• If memory becomes full during scanning, all scanned pages are discarded.

• If a document jam occurs during scanning, transmission is canceled.

• For the maximum values of the following items, see “Maximum Values”, Fax.

• Number of documents you can store in memory for Memory Transmission

• Number of pages you can store in memory (using A4 Standard <ITU-T

• Number of destinations you can specify per file

• Number of destinations you can specify for all files (including files in memory)

• When scanning an original with a large number of pages, there may be a long pause between each page depending on the nature of the original or the machine settings.

• You can change the period of time the machines waits for the next original when sending a fax using the exposure glass. For details, see “Scan Settings”, Fax.

1 Chart>)

Registering a Fax Destination

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Address Book Management] icon.

3. Press [Change].

4. Select the item you want to display from [All Users], [User Code], [Fax Dest.], [Email] and

[Folder].

5. Select the name whose fax destination you want to register.

Press the name key, or enter the registered number using the number keys.

6. Press [Fax Dest.].

4. Fax

7. Press [Fax Destination].

8. Enter the fax number using the number keys, and then press [OK].

9. Specify optional settings such as "International TX Mode".

10. Press [OK].

11. Press [User Tools] ( ).

12. Press [Home] ( ) at the bottom of the screen in the center.

Deleting a Fax Destination

• If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.

1. Press [Home] (

2. Flick the screen to the left, and then press the [Address Book Management] icon.

3. Check that [Change].

4. Press [Fax Dest.].

5. Select the name whose fax destination you want to delete.

Press the name key, or enter the registered number using the number keys.

You can search by the registered name, user code, fax number, folder name, e-mail address, or IPFax destination.

6. Press [Fax Dest.].

7. Press [Fax Destination].

) at the bottom of the screen in the center.

8. Press [Delete All], and then press [OK] to the right of "Fax Destination".

9. Press [OK].

10. Press [User Tools] ( ).

11. Press [Home] ( ) at the bottom of the screen in the center.

Basic Transmission Procedure

4. Fax

Canceling a Transmission

This section explains how to cancel a fax transmission.

Canceling a Transmission Before the Original Is Scanned

1. Press [Reset] on the top right of the screen.

Canceling a Transmission While the Original Is Being Scanned

Use this procedure to cancel scanning or transmitting of the original while it is being scanned.

If you cancel a transmission using the standard memory transmission function, you need to follow a different procedure to cancel the transmission. See page 72 "Canceling a Transmission after the Original Is Scanned".

1. Press [Stop].

2. Press [Cancel].

Depending on the transmission mode and function you use, either [Cancel Scanning] or [Cancel TX] is displayed.

• Scanning may be completed while you are performing the cancel operation.

Canceling a Transmission after the Original Is Scanned

Use this procedure to cancel a transmission after the original is scanned.

You can cancel transmission of a file while the file is being sent or stored in memory.

1. Press [Job Status].

2. Press [Transmission Standby File].

3. Select [File List] or [Files under Transmission].

4. Select the file you want to cancel.

5. Press [Cancel].

6. Press [OK].

To cancel another file, repeat Steps 4 to 6.

Printing a Journal Manually

To print the Journal manually, select the printing method: [All], [Print per File Number], or [Print per User].

All

Prints the results of communications in the order made.

Print per File Number

Prints only the results of communications specified by file number.

Print per User

Prints the results of communications by individual senders.

1. Press [Job Status].

2. Press [Print Journal].

3. Select the printing method.

4. If you selected [Print per File Number] in Step 3, enter a 4-digit file number using the

number keys. If you selected [Print per User] in Step 3, select a user from the list, and then press [OK].

5. Press [Print].

4. Fax

5. Print

This chapter describes frequently used printer functions and operations. For information not included in this chapter, see Print available on our website.

Quick Installation

This section explains how to install the PCL 6 printer driver and configure the settings to use the printer via a network or USB connection easily.

Quick Installation via a Network

Quick installation via a network allows you to install the PCL 6 printer driver via a network connection and configure the settings to use the printer in a network.

1. Click [Install from Disk] on the installer screen.

2. Click [Network Printer(s)] on the installer screen.

3. The software license agreement appears in the [License Agreement] dialog box. After

reading the agreement, click [I accept the agreement.], and then click [Next >].

4. Click [Next >].

5. Select the machine model you want to use in the [Select Printer] dialog box.

6. Click [Install].

7. When the port setting screen appears, specify a port.

8. Configure the user code, default printer, and shared printer as necessary.

9. Click [Continue].

The installation starts.

10. Click [Finish].

When you are prompted to restart your computer, restart it by following the instructions that appear.

11. Click [Exit] in the first window of the installer, and then remove the CD-ROM.

Quick Installation via a USB Connection

Quick installation via a USB connection allows you to install the PCL 6 printer driver via a USB connection and configure the settings to connect the printer to a computer.

1. Click [Install from Disk] on the installer screen.

2. Click [USB Printer(s)] on the installer screen.

5. Print

3. The software license agreement appears in the [License Agreement] dialog box. After

reading the agreement, click [I accept the agreement.], and then click [Next >].

4. Select the method to install a printer driver, and then click [Next >].

5. Select the machine model you want to use, and then click [Next >].

6. Make sure the machine is turned off and not connected to the computer, and then click

[Next >].

Wait for a moment until file copying is completed and the [<Auto-detect USB Port>] screen appears.

7. Connect the machine and the computer with a USB cable, and then turn on the machine.

Connect the USB cable firmly.

Auto-detection starts.

8. In the confirmation dialog box, select [Yes] if you want to use the machine as your default

printer.

9. Click [Finish].

When you are prompted to restart your computer, restart it by following the instructions that appear.

10. Click [Exit] in the first window of the installer, and then remove the CD-ROM.

Displaying the Printer Driver Properties

This section explains how to open the printer driver properties from [Devices and Printers].

• Manage Printers permission is required to change the printer settings. Log on as an Administrators group member.

• You cannot change the machine default settings for individual users. Settings made in the printer properties dialog box are applied to all users.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to use.

3. Click [Printer properties].

5. Print

Standard Printing

• The default setting is two-sided printing. If you want to print on only one side, select [Off] for the two-sided printing setting.

• If you send a print job via USB 2.0 while the machine is in Sleep mode, an error message might appear when the print job is complete. In this case, check if the document was printed.

When Using the PCL 6 Printer Driver

1. Click the menu button of the application you are using, and then click [Print].

2. Select the printer you want to use.

3. Click [Preferences].

4. Select the [Frequently Used Settings] tab.

5. In the "Job Type:" list, select [Normal Print].

6. In the "Document Size:" list, select the size of the original to be printed.

7. In the "Orientation" area, select [Portrait] or [Landscape] as the orientation of the

original.

8. In the "Paper Type:" list, select the type of paper that is loaded in the paper tray.

9. In the "Input Tray:" list, select the paper tray that contains the paper you want to print

onto.

If you select [Auto Tray Select] in the "Input Tray:" list, the paper tray is automatically selected according to the paper size and type specified.

10. Select [Color] or [Black and White] in the "Color/Black and White:" list.

11. If you want to print multiple copies, specify a number of sets in the "Copies:" box.

12. Click [OK].

13. Start printing from the application's [Print] dialog box.

Printing on Both Sides of Sheets

This section explains how to print on both sides of each page using the printer driver.

• The paper types that can be printed on both sides are as follows:

• Plain1 (66 to 74 g/m2), Plain2 (75 to 90 g/m2), Recycled, Special 1, Special 2, Special 4, Special 5, Middle Thick (91 to 128 g/m2), Thick 1 (129 to 163 g/m2), Thin (56 to 65 g/ m2), Color, Letterhead, Preprinted, Bond, Cardstock

• If the document contains pages with different original sizes, page breaks may occur.

You can select which way the bound pages open by specifying which edge to bind.

Orientation

Portrait

Landscape

Long Edge Bind (Open to Left/

Top)

Short Edge Bind (Open to Top/

Left)

When Using the PCL 6 Printer Driver

1. Click the menu button of the application you are using, and then click [Print].

2. Select the printer you want to use.

3. Click [Preferences].

4. Click the [Frequently Used Settings] tab.

You can also click the [Detailed Settings] tab, and then click [2 Sided/Layout/Booklet] in the "Menu:" box.

5. Select the method for binding the output pages in the "2 sided:" list.

6. Change any other print settings if necessary.

7. Click [OK].

8. Start printing from the application's [Print] dialog box.

5. Print

Combining Multiple Pages into Single Page

This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet.

This function allows you to print 2, 4, 6, 9, or 16 pages at reduced size onto a single sheet and to specify a page ordering pattern for the combination. When combining 4 or more pages onto a single sheet of paper, four patterns are available.

The following illustrations show example page ordering patterns for 2- and 4-page combinations.

2 Pages per Sheet

Orientation

Landscape

4 Pages per Sheet

Right, then Down Down, then Right Left, then Down Down, then Left

From Left to Right/Top to

Bottom

Portrait

From Right to Left/Top to

When Using the PCL 6 Printer Driver

1. Click the menu button of the application you are using, and then click [Print].

Bottom

2. Select the printer you want to use.

3. Click [Preferences].

4. Click the [Frequently Used Settings] tab.

You can also click the [Detailed Settings] tab, and then click [2 Sided/Layout/Booklet] in the "Menu:" box.

Combining Multiple Pages into Single Page

5. Select the combination pattern in the "Layout:" list, and then specify the method for

combining pages in the "Page Order:" list.

To draw a border line around each page, select [Draw Frame Border] in [2 Sided/Layout/ Booklet] in the [Detailed Settings] tab.

6. Change any other print settings if necessary.

7. Click [OK].

8. Start printing from the application's [Print] dialog box.

5. Print

Printing on Envelopes

Configure the paper settings appropriately using both the printer driver and the control panel.

Configuring Envelope Settings Using the Control Panel

1. Load envelopes in the paper tray.

About how to load envelopes, see Paper Specifications and Adding Paper for details.

2. Press [Home] ( ) at the bottom of the screen in the center.

3. Flick the screen to the left, and then press the [User Tools] icon ( ).

4. Press [Tray Paper Settings].

5. Press [Tray Paper Size: Tray 1] or [Printer Bypass Paper Size].

6. Select the envelope size, and then press [OK].

7. Press [Paper Type: Bypass Tray] or [Paper Type: Tray 1].

8. Press [Paper Type].

9. Press [Envelope] , and then press [OK].

10. Press [Paper Thickness].

Select [Thick Paper 1] or [Thick Paper 2].

11. Press [OK].

12. Press [User Tools] ( ).

13. Press [Home] ( ) at the bottom of the screen in the center.

Printing on Envelopes Using the PCL 6 Printer Driver

1. Click the menu button of the application you are using, and then click [Print].

2. Select the printer you want to use.

3. Click [Preferences].

4. In the "Document Size:" list, select the envelope size.

5. In the "Input Tray:" list, select the paper tray where the envelopes are loaded ([Tray 1] or

[Bypass Tray]).

6. In the "Paper Type:" list, select [Envelope].

7. Change any other print settings if necessary.

8. Click [OK].

9. Start printing from the application's [Print] dialog box.

6. Scan

This chapter describes frequently used scanner functions and operations. For information not included in this chapter, see Scan available on our website.

Preparation for Sending by Scan to Folder

To send scanned files by Scan to Folder, you must first perform the following:

• Creating a shared folder on a computer running Windows/Confirming a computer's information

• Creating a shared folder on a computer running OS X or macOS/Confirming a computer's information

• You can create the shared folder under Windows Vista or later, Windows Server 2003 or later, and OS X 10.2 or later.

• Files can be sent via SMB using the SMB (139/TCP, 137/UDP) or CIFS (445/TCP) protocol.

• Files can be sent via SMB (139/TCP, 137/UDP) in a NetBIOS over TCP/IP environment only.

• Files cannot be sent via SMB in a NetBEUI environment.

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information

The following procedures explain how to create a shared folder on a computer running Windows, and how to confirm the computer's information. In these examples, Windows 7 Ultimate is the operating system, and the computer is a member in a network domain. Write down the confirmed information.

Step 1: Confirming the user name and computer name

Confirm the user name and the name of the computer you will send scanned documents to.

1. On the [Start] menu, point to [All Programs], then [Accessories], and then click on

[Command Prompt].

2. Enter the command "ipconfig/all", and then press the [Enter] key.

3. Confirm the name of the computer.

The computer's name is displayed under [Host Name].

You can also confirm the IPv4 address. The address displayed under [IPv4 Address] is the IPv4 address of the computer.

4. Enter the command "set user", and then press the [Enter] key.

Be sure to put a space between "set" and "user".

6. Scan

5. Confirm the user name.

The user name is displayed under [USERNAME].

Step 2: Creating a shared folder on a computer running Microsoft Windows

Create a shared destination folder in Windows and enable sharing. In the following procedure, a computer which is running under Windows 7 Ultimate and participating in a domain is used as an example.

• You must log in as an Administrators group member to create a shared folder.

• If "Everyone" is left selected in Step 6, the created shared folder will be accessible by all users. This is a security risk, so we recommend that you give access rights only to specific users. Use the following procedure to remove "Everyone" and specify user access rights.

1. Create a folder, just as you would create a normal folder, in a location of your choice on

the computer.

2. Right-click the folder, and then click [Properties].

3. On the [Sharing] tab, click [Advanced Sharing...].

4. Select the [Share this folder] check box.

5. Click [Permissions].

6. In the [Group or user names:] list, select "Everyone", and then click [Remove].

7. Click [Add...].

8. In the [Select Users or Groups] window, click [Advanced...].

9. Specify one or more object types, select a location, and then click [Find Now].

10. From the list of results, select the groups and users you want to grant access to, and then

click [OK].

11. In the [Select Users, Computers, Service Accounts, or Groups] window, click [OK].

12. In the [Group or user names:] list, select a group or user, and then, in the [Allow] column

of the permissions list, select either the [Full Control] or [Change] check box.

Configure the access permissions for each group and user.

13. Click [OK].

Step 3: Specifying access privileges for the created shared folder

If you want to specify access privileges for the created folder to allow other users or groups to access the folder, configure the folder as follows:

1. Right-click the folder created in Step 2, and then click [Properties].

Preparation for Sending by Scan to Folder

2. On the [Security] tab, click [Edit...].

3. Click [Add...].

4. In the [Select Users or Groups] window, click [Advanced...].

5. Specify one or more object types, select a location, and then click [Find Now].

6. From the list of results, select the groups and users you want to grant access to, and then

click [OK].

7. In the [Select Users or Groups] window, click [OK].

8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column

of the permissions list, select either the [Full Control] or [Modify] check box.

9. Click [OK].

Registering an SMB Folder

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Address Book Management] icon.

3. Press [Change].

4. Select the item you want to display from [All Users], [User Code], [Fax Dest.], [Email] and

[Folder].

5. Select the name whose folder you want to register.

Press the name key, or enter the registered number using the number keys.

6. Press [Auth. Info].

7. Press [Folder Authentication], and then press [Specify Other Auth. Info].

When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in "Default User Name / Password (Send)" of File Transfer settings are applied.

8. Press [Change] to the right of "Login User Name".

9. Enter the login user name of the destination computer, and then press [OK].

10. Press [Change] to the right of "Login Password".

11. Enter the password of the destination computer, and then press [OK].

6. Scan

12. Enter the password again to confirm, and then press [OK].

13. Press [OK].

14. Press [Exit].

15. Press [Folder].

16. Check that [SMB] is selected.

17. Press [Enter].

18. Press [Enter], and then specify the folder.

To specify a folder, you can either enter the path manually or locate the folder by browsing the network.

For details about how to specify the path manually, see page 86 "Locating the SMB folder manually".

For details about how to specify the path using Browse Network, see page 87 "Locating the SMB folder using Browse Network".

19. Press [Connection Test] to check the path is set correctly.

20. Press [Exit].

If the connection test fails, check the settings, and then try again.

21. Press [OK].

22. Press [User Tools] (

23. Press [Home] ( ) at the bottom of the screen in the center.

Locating the SMB folder manually

1. Press [Enter] to the right of "Path".

2. Enter the path where the folder is located.

For example: if the name of the destination computer is "User", and the folder name is "Share", the path will be \\User\Share.

Preparation for Sending by Scan to Folder

If the network does not allow automatic obtaining of IP addresses, include the destination computer's IP address in the path. For example: if the IP address of the destination computer is "192.168.0.191", and the folder name is "Share", the path will be \\192.168.0.191\Share.

3. Press [OK].

If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again.

Locating the SMB folder using Browse Network

1. Press [Browse Network].

The client computers sharing the same network as the machine appear.

Network display only lists client computers you are authorized to access.

2. Select the group that contains the destination computer.

3. Select the computer name of the destination computer.

Shared folders under it appear.

You can press [Up One Level] to switch between levels.

4. Select the folder you want to register.

5. Press [OK].

Deleting an SMB Registered Folder

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Address Book Management] icon.

3. Press [Change].

4. Press [Folder].

5. Select the name whose folder you want to delete.

Press the name key, or enter the registered number using the number keys.

You can search by the registered name, user code, fax number, folder name, e-mail address, or IPFax destination.

6. Scan

6. Press [Folder].

7. Press the protocol which is not currently selected.

A confirmation message appears.

8. Press [Yes].

9. Press [OK].

10. Press [User Tools] ( ).

11. Press [Home] ( ) at the bottom of the screen in the center.

Entering the Path to a Shared Network Folder Manually

• When sending to a shared folder on a network, see “Preparation for Sending by Scan to Folder”, Scan and confirm the following items for the destination computer:

• Destination computer name

• Destination computer's user name and password

• Destination shared folder name

• Depending on the operating system of the client computer, access to the shared folder may require authentication.

• If the firewall of an antivirus program is active, you may not be able to specify a shared folder on the computer as a folder destination. If this is the case, see the antivirus program's Help.

• If Windows firewall is active and you cannot specify a shared folder on the computer as a folder destination, the machine may be able to communicate with the computer by changing the exceptions of the Windows firewall. For details, see Windows Help.

1. Select [Scan to Folder].

2. Press [ ].

3. Press [Manual Entry].

4. Press [SMB].

5. Press [Path].

6. Enter the path for the folder.

In the following example path, the shared folder name is "user" and the computer name is "desk01":

\\desk01\user

7. Press [Done].

Preparation for Sending by Scan to Folder

8. Depending on the destination setting, enter the user name and password for logging in to

the computer.

9. Press [Connection Test].

A connection test is performed to check whether the specified shared folder exists.

If the message "Connection with PC has failed. Check the settings." appears, see "When You Cannot Send Scanned Files", Troubleshooting.

10. Check the connection test result, and then press [Exit].

11. Press [OK].

6. Scan

Basic Procedure for Sending Scanned Files to a Folder (Scan to Folder)

• Before performing this procedure, see "Preparation for Sending by Scan to Folder", Scan, and confirm the details of the destination computer. See also "Registering Folders", Connecting the Machine/System Settings, and register the address of the destination computer to the address book.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Press the [Scanner] icon.

3. Make sure that no previous settings remain.

If a previous setting remains, press [Reset].

4. Select [Scan to Folder] as the delivery method.

5. Place originals.

For details, see "Placing Originals", Scan.

6. Specify the scan settings according to the original to be scanned.

7. Specify the destination.

Press [+] to select the method for specifying the destination. For details about how to specify the destination, see "Specifying a Destination", Scan.

8. Press [Start].

• If any of the machine's security functions are enabled, select the destination from the registered folder.

• After scan files are sent, the destination will be cleared automatically. If you want to preserve the information in these fields, contact your local dealer.

• To cancel scanning, press [Stop]. Check the information displayed in the dialog box, and then press any key.

• You can check or change the specified destinations by pressing (Confirm Destination(s)). For details, see "Checking or Changing the Specified Destinations", Scan.

Basic Procedure for Sending Scanned Files by E-mail (Scan to Email)

This section describes the basic procedure for sending scan files by e-mail.

1. Press [Home] (

2. Press the [Scanner] icon.

3. Make sure that no previous settings remain.

If a previous setting remains, press [Reset].

4. Make sure that [Scan to Email] is selected as the delivery method.

5. Place originals.

For details, see “Placing Originals”, Scan.

6. Specify the scan settings according to the original to be scanned as necessary.

7. Specify an e-mail sender.

For details, see “Specifying the E-mail Sender”, Scan.

8. Specify the destination.

Press [ ] to select the method for specifying the destination. For details about how to specify the destination, see “Specifying a Destination”, Scan.

The e-mail message is sent in [To] by default. To designate [Cc] or [Bcc] for an address, press (Confirm Destination(s)), press [To] next to the address, and then select [Cc] or [Bcc].

9. Press [Start].

) at the bottom of the screen in the center.

• This machine supports SMTPS (SMTP over SSL).

• This machine supports Web mail sending.

• If [Auto Specify Sender Name] on the [File Transfer] tab under [System Settings] is set to [On], you can send e-mails without entering anything for [Sender Name]. In this case, the administrator's email address specified in [System Settings] is set as the default sender name. If the administrator's email address is not registered in [System Settings], you will be asked to specify the sender name after pressing [Start]. For details, see "File Transfer", Connecting the Machine/System Settings.

• Depending on the security setting, the logged-in user may be specified as [Sender Name].

• To cancel scanning, press [Stop]. Check the information displayed in the dialog box, and then press any key.

• After an e-mail is sent, the destination and sender fields will be automatically cleared. If you want to preserve the information in these fields, contact your local dealer.

• You can check or change the specified destinations by pressing (Confirm Destination(s)). For details, see “Checking or Changing the Specified Destinations”, Scan.

6. Scan

Registering an E-mail Destination

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Address Book Management] icon.

3. Press [Change].

4. Select the item you want to display from [All Users], [User Code], [Fax Dest.], [Email] and

[Folder].

5. Select the name whose e-mail address you want to register.

Press the name key, or enter the registered number using the number keys.

6. Press [Email].

7. Press [Email Address].

8. Enter the e-mail address and then press [OK].

9. Press [Exit].

10. Press [OK].

11. Press [User Tools] ( ).

12. Press [Home] ( ) at the bottom of the screen in the center.

Deleting an E-mail Destination

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Address Book Management] icon.

3. Press [Change].

4. Press [Email].

5. Select the name whose e-mail address you want to delete.

Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, or e-mail address.

6. Press [Email].

7. Press [Email Address].

Basic Procedure for Sending Scanned Files by E-mail (Scan to Email)

8. Press [Delete All], and then press [OK].

9. Press [Exit].

10. Press [OK].

11. Press [User Tools] ( ).

12. Press [Home] ( ) at the bottom of the screen in the center.

Entering an E-mail Address Manually

1. Select [Scan to Email].

2. Press [ ].

3. Select [Enter Using Keyboard].

4. Enter the e-mail address.

5. Press [Done].

6. Scan

Specifying the Original Type

Select an original type that is appropriate for your original.

To select an original type other than those that appear in the list, press [Others].

[Black & White: Text]

Standard black-and-white originals containing mainly characters (two-value). Creates scanned images suitable for printing.

[Black & White: Text / Photo]

Originals containing a mixture of photographs, pictures and characters (two-value). Creates scanned images suitable for printing.

[Gray Scale]

Originals containing photographs and other pictures (multi-value). Creates scanned images suitable for displaying on a computer screen.

[Full Color: Text / Photo]

Originals for color printing mainly consisting of characters.

[Full Color: Glossy Photo]

Originals of silver salt photographs and other color pictures.

Specifying the Resolution

Select resolution for scanning originals.

Select [100 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] as the scanning resolution.

To select the resolution other than those appear in the list, press [Others].

CUJ001

6. Scan

Specifying the Scan Size

Select the size of the original to be scanned.

[Regular Size]

Select a size to scan originals at a specified size regardless of the actual size of the originals you have placed.

You can specify the following template sizes:

81/2 × 14

, A5 , A5 , B5 JIS

[Custom Size]

Select [Custom Size] to scan originals whose sizes do not match a standard template or to scan only a part of an original.

You can specify the length and width of your originals in mm or inches.

[Programmed Size]

Select a size from those specified in [Program/Change Scan Size] in [Scan Settings] under [Scanner Features].

For details about programming scan sizes, see “Scan Settings”, Scan.

If you want to scan the entire area of a custom size original, select [Custom Size] as the scan size.

To display the custom size setting screen, on the initial scanner screen, press [Scan Settings] > [Scan Size] > [Custom Size].

The following tables explain how to measure custom size originals and how to specify the scan settings on the custom size settings screen.

How to measure sizes

Orientation and placement of original

, 81/2 × 132/5, 81/2 × 13 , 81/2 × 11 , 51/2 × 81/2, 51/2 × 81/2, A4

Measuring method for scanning the entire area of a

custom size original

In the orientation

CUJ002

DUP601

Specifying the Scan Size

Orientation and placement of original

In the orientation

Scan settings on the custom size setting screen

Measuring method for scanning the entire area of a

custom size original

1. Original Size (X)

Specify the length of the original. Enter the actual length in [X] then press [Done].

2. Original Size (Y)

Specify the width of the original. Enter the actual width in [Y] then press [Done].

• For X and Y, you can specify 10 mm (0.4 inches) or larger.

• For details about how to place originals, see “Placing Originals”, Scan.

6. Scan

Specifying the File Type

Specify the file type of the scanned document.

To select the file type other than those appear in the list, press [Others].

You can select one of the following file types:

• Single Page: [TIFF / JPEG], [PDF]

If you select a single-page file type when scanning multiple originals, one file is created for each single page and the number of files sent is the same as the number of pages scanned.

• Multi-page: [TIFF], [PDF]

If you select a multi-page file type when scan multiple originals, scanned pages are combined and sent as a single file.

Selectable file types differ depending on the scan settings and other conditions.

• The version of the created PDF files is 1.4/1.5.

Ricoh 937421 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

How to Read the Manuals

Symbols Used in the Manuals

Model-Specific Information

Names of Major Features

1. What You Can Do with This Machine

Searching by What You Want to Do

I Want to Reduce my Costs

I Want to Use Scanned Files on the Computer

I Want to Register Destinations

I Want to Operate the Machine More Effectively

What You Can Do with This Machine

You Can Customize the [Home] Screen

You Can Make Copies Using Various Functions

You Can Print Data Using Various Functions

You Can Send Faxes without Paper

You Can Use the Facsimile and the Scanner in a Network Environment

You Can Scan ID Cards and Print or Send the Scanned Images

You Can Prevent Information Leakage (Security Functions)

You Can Monitor and Set the Machine Using a Computer

You Can Use Application Site (for SP C361SFNw)

2. Getting Started

Guide to Names and Functions of Components

Guide to Components

Guide to Functions of the Machine's Options

Guide to the Names and Functions of the Machine's Control Panel

Adjusting the Angle of the Control Panel

Changing the Display Language

How to Use the [Home] Screen

Possible Operations on the Standard Application Screen

Adding Icons to the [Home] Screen

Adding shortcuts to the [Home] screen

Adding shortcuts to bookmarks on the [Home] screen

Adding shortcuts to programs to the [Home] screen

Adding widgets to the [Home] screen

Guide to Applications Installed on the Machine

Standard Application Screen

[Copy] Screen

[Fax] Screen (for SP C360SFNw/C361SFNw)

[Scanner] Screen

Other Application Screen

[Quick Copy] screen

[Quick Fax] screen (for SP C360SFNw/C361SFNw)

[Quick Scanner] screen

Registering Functions in a Program

Turning On/Off the Power

Turning on the main power

Turning off the main power

Logging In the Machine

When the Authentication Screen is Displayed

User Code Authentication Using the Control Panel

Logging In Using the Control Panel

Logging Out Using the Control Panel

Placing Originals

Placing Originals on the Exposure Glass

Placing Originals in the Auto Document Feeder

Placing Originals in the ID Card Feeder

3. Copy

Basic Copying Procedure

Duplex Copying

Combined Copying

One-Sided Combine

Two-Sided Combine

Procedure for Combined Copying

Copying onto Envelopes

Sort

ID Card Copy

Copying an ID Card Using the ID Card Feeder

Copying an ID Card Using the Exposure Glass

4. Fax

Basic Transmission Procedure

Registering a Fax Destination

Deleting a Fax Destination

Canceling a Transmission

Canceling a Transmission Before the Original Is Scanned

Canceling a Transmission While the Original Is Being Scanned