Ricoh 920F, LD220F, 920SPF, LD220SPF, aficio 201SPF Operating Instructions Manual
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Placing Originals
Copying
Copier Features
Appendix
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in "About This Machine" before using the machine.
Copy Reference
Operating Instructions
TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................3
Notice..................................................................................................................................................................5
Important.........................................................................................................................................................5
How to Read This Manual.................................................................................................................................6
Symbols...........................................................................................................................................................6
Name of Major Item......................................................................................................................................6
Note................................................................................................................................................................6
Laws and Regulations.........................................................................................................................................7
Legal Prohibition.............................................................................................................................................7
Display.................................................................................................................................................................8
Reading the Display and Using Keys...........................................................................................................8
1. Placing Originals
Originals...........................................................................................................................................................11
Sizes and Weights of Recommended Originals.......................................................................................11
Sizes Selectable as Regular Size Originals...............................................................................................12
Missing Image Area....................................................................................................................................13
Placing Originals..............................................................................................................................................15
Original Orientation....................................................................................................................................15
Placing Originals on the Exposure Glass...................................................................................................15
Placing Originals in the ADF.......................................................................................................................16
Specifying Original Size When a Paper Tray is Selected........................................................................17
Specifying Original Size When the Bypass Tray is Selected...................................................................20
2. Copying
Basic Procedure................................................................................................................................................25
Copying from the Bypass Tray........................................................................................................................27
Copying onto Regular Size Paper..............................................................................................................29
Copying onto Custom Size Paper..............................................................................................................30
Copying onto OHP Transparencies...........................................................................................................31
Copying onto Thick Paper...........................................................................................................................32
Copying onto Envelopes.............................................................................................................................33
Reducing or Enlarging Originals.....................................................................................................................38
Preset Reduce/Enlarge...............................................................................................................................38
Zoom.............................................................................................................................................................40
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Duplex Copying...............................................................................................................................................43
Combined Copying.........................................................................................................................................47
One-Sided Combine...................................................................................................................................47
Two-Sided Combine....................................................................................................................................51
Series Copies....................................................................................................................................................54
Finishing............................................................................................................................................................56
Sort................................................................................................................................................................56
Adjusting Copy Image Density........................................................................................................................58
Selecting the Original Type.............................................................................................................................59
Selecting Copy Paper......................................................................................................................................60
3. Copier Features
Accessing User Tools.......................................................................................................................................61
Changing Default Settings...........................................................................................................................61
Quitting User Tools......................................................................................................................................62
User Tools Menu..............................................................................................................................................63
4. Appendix
Function Compatibility.....................................................................................................................................67
Trademarks.......................................................................................................................................................69
INDEX.............................................................................................................................................................71
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Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
About This Machine
Before using the machine, be sure to read the section of this manual entitled Safety Information.
This manual introduces the machine's various functions. It also explains the control panel, preparation
procedures for using the machine, how to enter text, how to install the CD-ROMs provided, and how
to replace paper, toner, and other consumables.
Troubleshooting
Provides a guide for resolving common usage-related problems.
Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place
originals.
Facsimile Reference
Explains Facsimile functions and operations.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network and System Settings Guide
Explains how to connect the machine to a network, configure and operate the machine in a network
environment, and use the software provided. Also explains how to change User Tools settings and
how to register information in the Address Book.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
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• Change the user name and password of the administrator using Web Image Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
PostScript 3 Supplement
Explains how to set up and use PostScript 3.
Other manuals
• UNIX Supplement
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
• Auto Document Link Guide
• Manuals provided are specific to machine types.
• For “UNIX Supplement”, please visit our Web site or consult an authorized dealer. This manual
includes descriptions of functions and settings that might not be available on this machine.
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Notice
Important
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
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How to Read This Manual
• For proper use of this product, be sure to read About This Machine first.
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
[ ]
Indicates the names of keys on the machine's control panel.
Name of Major Item
Major item of this machine is referred to as follows in this manual:
• Auto document feeder ADF
Note
Contents of this manual are subject to change without prior notice.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
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Laws and Regulations
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain
items, consult with your legal advisor.
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Display
This section explains how to read the display and how to use the selection keys on the initial copy display.
• The copy display is set as the default screen when the machine is turned on.
Initial copy display
BRH201S
1. Displays operational status and messages.
2. Displays the current paper tray and selected items that appear in brackets.
3. Displays the number of copies set.
4. Displays frequently used functions.
Reading the Display and Using Keys
BRH202S
1. Selection keys
Correspond to items at the bottom line on the display.
Example:
• When the instruction “press [Reduce]” appears in this manual, press the left selection key.
• When the instruction “press [Enlarge]” appears in this manual, press the center selection key.
• When the instruction “press [Zoom]” appears in this manual, press the right selection key.
2. [Escape] key
Press to cancel an operation or return to the previous display.
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3. [OK] key
Press to set a selected item or entered numeric value.
4. Scroll keys
Press to move the cursor to each direction one by one.
When [ ], [ ], [ ], or [ ] appears in this manual, press the scroll key of the same direction.
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1. Placing Originals
This chapter describes the types of originals you can set and how to place originals.
Originals
This section describes the types of originals that can be placed, and missing image area.
Sizes and Weights of Recommended Originals
The following describes recommended paper sizes and non-recommended originals for the ADF:
Metric version
Original location Original size Original weight
Exposure glass Up to A4 -
ADF One-sided originals: A4 - A5 52 - 105 g/m
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Two-sided originals: A4 - A5 52 - 105 g/m
2
Inch version
Original location Original size Original weight
Exposure glass Up to 81/2 × 14 -
ADF One-sided originals: 81/2 × 14 - 51/2 × 81/
2
14 - 28 lb.
Two-sided originals: 81/2 × 14 - 51/2 × 81/
2
14 - 28 lb.
• About 50 originals (80 g/m2, 20 lb.) can be loaded in the ADF.
• Do not place 2-sided originals in the ADF if they are 64 g/m2 (17 lb.) or less in weight and 356 mm
(14 inches) or more in length. Place them on the exposure glass instead.
Non-compatible originals for the ADF
Placing unsuitable originals in the ADF can cause paper misfeeds or light and black lines, or result in
damage to the originals.
Place the following types of originals on the exposure glass instead.
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• Originals other than those specified on “Sizes and Weights of Recommended Originals”
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper,
or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin or highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
• Originals that are still wet with ink or correction fluid
• The original might become dirty if it is written with a pencil or a similar tool.
Sizes Selectable as Regular Size Originals
You can select the following original sizes on the display:
A4 *1, B5 JIS *2, A5 , 8 1/2 × 14 , 8 1/2 × 13 , 8 1/2 × 11 *3 , 8 1/4 × 14 , 8 1/4 ×
13 , 8 × 13 , 5 1/2 × 8 1/
2
*1
Default size for the metric version
*2
JIS: Japanese Industrial Standard
*3
Default size for the inch version
1. Placing Originals
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Exposure glass
BRH010S
ADF
BRH011S
• When you copy custom size originals, make sure you specify the size of the originals. If not, the image
may not be copied properly. For details about custom size originals, see “Custom sizes”.
• For 2-sided originals that can be placed in the ADF, the horizontal size is 160-356 mm (6.3-14
inches).
• p.18 "Custom sizes"
• p.21 "Custom sizes"
Missing Image Area
Even if you place originals in the ADF or on the exposure glass correctly, margin of a few millimeters on
all four sides of the original might not be copied.
Originals
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BAT019S
1. 0.5 - 4.5 mm (0.02 - 0.18 inches)
2. 1.0 - 5.0 mm (0.04 - 0.20 inches) *
3. 0.5 - 3.5 mm (0.02 - 0.14 inches)
4. 1.0 - 5.0 mm (0.04 - 0.20 inches)
*
Back of 2-sided copy: 2.2-6.2 mm (0.09-0.25 inches)
1. Placing Originals
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Placing Originals
This section describes the procedure for placing originals on the exposure glass and in the ADF.
Take care to place originals after any correction fluid and ink has completely dried. Not taking this
precaution could cause marks on the exposure glass that will be copied onto paper.
• For original sizes you can place on the exposure glass and in the ADF, see “Originals”.
• p.11 "Originals"
Original Orientation
You can set the original orientation in the following ways.
BRH009S
1. ADF
2. Exposure glass
• Originals should be aligned to the rear left corner when placing them on the exposure glass. However,
some copy functions, such as Duplex, Combine, and Series Copies may produce different results
depending on the orientation of the originals. For details, see the explanations of each function.
Placing Originals on the Exposure Glass
Place originals on the exposure glass.
• Do not lift the exposure glass cover or ADF forcefully. Otherwise, it will be damaged, or the cover of
the ADF might open.
Placing Originals
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1. Lift the exposure glass cover or ADF.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
Start with the first page to be copied.
BRH019S
1. Positioning mark
3. Lower the exposure glass cover or ADF.
Placing Originals in the ADF
Place originals in the ADF.
Settings should be made when placing custom size originals.
BRH020S
When placing custom size originals:
See “Custom sizes” and “Copying onto Custom Size Paper”.
1. Adjust the document guides to the original size.
2. Set the aligned originals face up into the ADF.
Do not stack originals beyond the limit mark.
The first page should be on the top.
1. Placing Originals
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Be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction.
BRH021S
1. Limit mark
2. Document guide
• Originals that are 160 mm (6.3 inches) or less along the feed direction, such as A5 or 51/2 ×
81/2, may jam inside the ADF when you make duplex copies.
• Thin originals (64 g/m2, 17 lb. or less) that are 356 mm (14 inches) or more along the feed direction,
such as 81/2 × 14 or 8 × 13 , may jam inside the ADF when you make duplex copies.
• Straighten curls in the originals before placing them on the ADF.
• To prevent multiple sheets from being fed at once, fan the original before placing it on the ADF.
• Set the original squarely.
• p.18 "Custom sizes"
• p.21 "Custom sizes"
• p.30 "Copying onto Custom Size Paper"
Specifying Original Size When a Paper Tray is Selected
You can select either regular or custom for the size of the original when a paper tray is selected.
Regular sizes
When placing regular size originals on the exposure glass or in the ADF, specify the size of the originals
from the regular sizes shown on the display.
If you do not specify the original size, the machine will make copies on the paper size in the tray selected.
When copy paper size and original size differ, you need to specify the original size as follows:
Placing Originals
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1. Select the paper tray using [ ] or [ ].
2. Press the [ ] key.
3. Select [Regular Size] using [ ] or [ ], and then press the [OK] key.
4. Select the original size using the scroll keys, and then press the [OK] key.
The "Programmed" message appears.
When the regular size originals settings are registered, appears on the top of the copy
display.
• To cancel the size you have set, press the [Clear Modes] key.
Custom sizes
When placing a custom size original on the exposure glass or in the ADF, specify the size of the original
using the number keys.
• Original sizes that can be set with this function are:
• ADF: vertical 139-216 mm (5.5-8.5 inches), horizontal for 1-sided originals 139-1260 mm
(5.5-49.6 inches), horizontal for 2-sided originals 160-356 mm (6.3-14 inches)
1. Placing Originals
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• Exposure glass: vertical 139-216 mm (5.5-8.5 inches), horizontal 160-356 mm (6.3-14 inches)
1. Select the paper tray using [ ] or [ ].
2. Press the [ ] key.
3. Select [Custom Size] using [ ] or [ ], and then press the [OK] key.
4. Enter the horizontal size of the original (Horiz.) with the number keys, and then press the
[OK] key.
BRH022S
1. Vertical size
2. Horizontal size
Placing Originals
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5. Enter the vertical size of the original (Vert.) with the number keys, and then press the [OK]
key.
The "Programmed" message appears.
When the custom size originals settings are registered, appears on the top of the copy
display.
• To change the value you entered, press the [Clear/Stop] key, and then enter a new value.
• To cancel the size you have set, press the [Clear Modes] key.
Specifying Original Size When the Bypass Tray is Selected
You can select either regular or custom for the size of the original when the bypass tray is selected.
Regular sizes
When placing regular size originals on the exposure glass or in the ADF, specify the size of the originals
from the regular sizes shown on the display.
If you do not specify the original size, the machine will make copies on the paper size in the tray selected.
When copy paper size and original size differ, you need to specify the original size as follows:
1. Select the bypass tray using [ ] or [ ].
2. Press the [ ] key.
1. Placing Originals
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3. Select [Original Size] using [ ] or [ ], and then press the [OK] key.
4. Select [Regular Size] using [ ] or [ ], and then press the [OK] key.
5. Select the original size using the scroll keys, and then press the [OK] key.
The "Programmed" message appears.
When the regular size originals settings are registered, appears on the top of the copy
display.
• To cancel the size you have set, press the [Clear Modes] key.
Custom sizes
When placing a custom size original on the exposure glass or in the ADF, specify the size of the original
using the number keys.
• Original sizes that can be set with this function are:
• ADF: vertical 139-216 mm (5.5-8.5 inches), horizontal for 1-sided originals 139-1260 mm
(5.5-49.6 inches), horizontal for 2-sided originals 160-356 mm (6.3-14 inches)
• Exposure glass: vertical 139-216 mm (5.5-8.5 inches), horizontal 160-356 mm (6.3-14 inches)
Placing Originals
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