Ricoh 402334 - IS 200E Operating Instructions Manual
Image Scanner
Operating Instructions
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
What You Can Do With This Machine
Setting Up the Scanner
Configuring the Scanner Settings
Setting Originals
Sending Scan File by E-mail
Sending Scan File by Scan to Folder
Sending Scan File by Scan to FTP
Printing Scanned Image Files
Sending Scan Files Using Delivery Server
Using the TWAIN Scanner Function
Appendix
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Power Source
Color Scanner: 120V, 60 Hz, 10A or more
Please be sure to connect the Power Cord to a power source as above.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Certain options might not be available in some countries. For details, please contact your local dealer.
Some illustrations in this manual might be slightly different from the machine.
Trademarks
Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated.
Pentium is a registered trademark of Intel Corporation.
MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The Proper names of the Windows operating systems are as follows:
• The product name of Windows
®
95 is Microsoft® Windows® 95
• The product name of Windows® 98 is Microsoft® Windows® 98
®
• The product name of Windows
Me is Microsoft® Windows® Millennium Edition (Windows Me)
• The product names of Windows® 2000 are as follows:
®
Microsoft
Microsoft
Microsoft
Windows® 2000 Professional
®
Windows® 2000 Server
®
Windows® 2000 Advanced Server
• The product names of Windows® XP are as follows:
Microsoft
Microsoft
®
Windows® XP Home Edition
®
Windows® XP Professional
• The product names of Windows Server™ 2003 are as follows:
Microsoft
Microsoft
Microsoft
• The product names of Windows
Microsoft
Microsoft
®
Windows Server™ 2003 Standard Edition
®
Windows Server™ 2003 Enterprise Edition
®
Windows Server™ 2003 Web Edition
®
®
Windows NT® Workstation 4.0
®
Windows NT® Server 4.0
NT 4.0 are as follows:
TABLE OF CONTENTS
Safety Information ................................................................................................. 1
Safety During Operation............................................................................................. 1
Lithium Batteries (Memory Back-up) .......................................................................... 2
Manuals for This Scanner .....................................................................................3
How to Read This Manual .....................................................................................4
1. What You Can Do With This Machine
Outline..................................................................................................................... 5
Scan to E-mail ............................................................................................................ 5
Scan to Folder ............................................................................................................ 6
Scan to FTP ............................................................................................................... 7
Scan to Print...............................................................................................................8
Delivery Server...........................................................................................................9
TWAIN Scanner .......................................................................................................10
Guide to this Scanner..........................................................................................12
Using Keys Displayed on the Screen .......................................................................14
How to Interpret the Indicators ................................................................................. 15
Front indicators...................................................................................................... 15
Network interface indicators ..................................................................................15
Scanner Features Menu........................................................................................... 16
Function Settings and Standby Screens .................................................................. 16
Function Priority..................................................................................................... 17
Select Method........................................................................................................ 18
Standby screens.................................................................................................... 18
When using [Send Function Permission]...................................................................20
Login and Logout screens ..................................................................................... 21
2. Setting Up the Scanner
Checking the Scanner Location .........................................................................23
Connecting the Keyboard ...................................................................................25
Connecting to a Local Printer.............................................................................26
Connecting to a Computer via USB Cable ........................................................27
Connecting to a Network.....................................................................................28
Attaching the Card Slot Cover............................................................................29
Connecting to a Power Source...........................................................................30
Turning On the Power .........................................................................................31
i
3. Configuring the Scanner Settings
Outline to Use Scan to E-mail.............................................................................33
Outline to Use Scan to Folder.............................................................................34
Outline to Use Scan to FTP.................................................................................36
Outline to Use Scan to Print ...............................................................................37
Outline to Use the Network Delivery ..................................................................38
Outline to Use As a TWAIN Scanner ..................................................................40
To Use as a Network TWAIN Scanner.....................................................................40
To Use as a USB TWAIN Scanner ..........................................................................40
Initial Scanner Setup ...........................................................................................41
How to Read the Function Table.............................................................................. 41
Function Table .........................................................................................................43
Basic Settings ........................................................................................................43
Send File Settings ................................................................................................. 47
E-mail Settings ...................................................................................................... 48
Delivery Settings.................................................................................................... 50
Print Scan Settings ................................................................................................ 50
System Settings ...................................................................................................51
Information to Set in [System Settings].......................................................................51
Configuring [System Settings] .................................................................................... 55
SendScan Settings ..............................................................................................63
Information to Set in [Send Scan Settings] .................................................................. 63
Configuring [Send Scan Settings]................................................................................ 69
Print Scan Settings..............................................................................................72
Information to Set in [Print Scan Settings]................................................................... 72
Configuring [Print Scan Settings] ................................................................................73
Scan Settings .......................................................................................................75
Information to Register in [Scan Settings] .................................................................. 75
Registering [Scan Settings] ........................................................................................ 80
Print Settings........................................................................................................84
Information to Register in [Print Settings] .................................................................. 84
Registering [Print Settings] ........................................................................................86
Configuring Settings Using a Web Browser .....................................................89
Accessing the Scanner ............................................................................................ 89
System requirements of a client computer ............................................................ 89
To access this machine from a Web browser........................................................ 90
General guide to the Web Status Monitor ............................................................. 90
Example Procedures Using [Configuration] Main Menu ............................................ 92
Configuring [Scan Settings] .....................................................................................92
Configuring [E-mail Address] ...................................................................................93
Information to Register from Web Status Monitor ....................................................96
Information to configure [Send Function Permission] ................................................ 96
Information to Register in [User Authentication Management] ....................................97
Information to Register in [Time Server] .................................................................. 98
Information to register in [Send File Path] ................................................................98
Information to register in [FTP Server]................................................................... 101
Information to register in [E-mail Address]............................................................. 103
Information to Register in [Search Destinations]..................................................... 104
Information to register in [Printer].........................................................................105
ii
Recalling the Settings ............................................................................................ 108
To recall the settings ........................................................................................... 108
Creating a Backup File of All the Settings .............................................................. 108
Setup items to be backed-up and restored.......................................................... 108
To create a backup file ........................................................................................ 108
To restore settings from a backup file .................................................................109
Installing Software ............................................................................................. 111
List of Files ............................................................................................................. 111
Auto Run Program ................................................................................................. 111
Software for Using a TWAIN Scanner....................................................................112
System requirements...........................................................................................112
Installing TWAIN Driver ....................................................................................... 113
DeskTopBinder Lite................................................................................................ 114
System requirements...........................................................................................114
Installing DeskTopBinder Lite..............................................................................115
SmartDeviceMonitor............................................................................................... 115
About SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client .........115
Installing SmartDeviceMonitor............................................................................. 116
4. Setting Originals
Sizes and Weights of recommended Originals...............................................117
Originals that Require Special Care .......................................................................117
Original Orientation ........................................................................................... 119
When Using Send Scan Function .......................................................................... 119
When Using as TWAIN Scanner............................................................................ 120
Placing the Original on the Exposure Glass........................................................... 122
Placing the Originals in the ADF ............................................................................ 123
5. Sending Scan File by E-mail
Procedure Breakdown.......................................................................................125
E-mail Content .......................................................................................................126
Sender .................................................................................................................126
Subject................................................................................................................. 126
File name and file type of an E-mail attachment .................................................126
Related information ............................................................................................. 127
Before Sending Scan Data................................................................................128
Original Location ....................................................................................................128
Original Orientation and Scanning Sides ...............................................................128
E-mail/Send File standby screen ........................................................................... 128
Setting Destinations and a Subject..................................................................130
Setting Destinations ............................................................................................... 130
Setting Cc Destinations .......................................................................................... 134
Setting a Subject ....................................................................................................135
Making Scan Settings........................................................................................136
Confirming the Scan Settings................................................................................. 137
Selecting a Sender.............................................................................................139
Performing Scan Operation ..............................................................................140
Starting a Scan Operation...................................................................................... 140
To start with originals in the ADF.........................................................................140
To start with an original on the exposure glass ...................................................141
Checking Transmission Results ............................................................................. 142
iii
6. Sending Scan File by Scan to Folder
Sending a Scanned File to a Registered Shared Folder ................................144
Procedure Breakdown............................................................................................ 144
Selecting a Shared Folder...................................................................................... 145
Selecting a File Name ............................................................................................146
Using [Enter Custom Send File] to Send a Scanned File to an Unregistered
Shared Folder................................................................................................... 148
Procedure Breakdown............................................................................................ 148
Using [Enter Custom Send File] Function................................................................... 149
Scanned Image Files Sent to Shared Folders.................................................151
File Locations ......................................................................................................... 151
File Names ............................................................................................................. 152
7. Sending Scan File by Scan to FTP
Procedure Breakdown.......................................................................................155
Selecting an FTP Server.................................................................................... 156
Scanned Image Files Sent to FTP Servers ......................................................158
File Locations ......................................................................................................... 158
File Names ............................................................................................................. 158
8. Printing Scanned Image Files
Procedure Breakdown.......................................................................................161
Before Printing Scan Data.................................................................................162
Original Locations ..................................................................................................162
About Paper Tray Settings ..................................................................................... 162
About Print Scan Ready screen .............................................................................162
Printing Scan Data ............................................................................................. 164
Specifying the Number of Copies........................................................................... 165
Configuring Print Settings ...................................................................................... 165
Confirming the Print Settings ................................................................................. 167
Selecting a Printer.................................................................................................. 168
Selecting Color/Black and White............................................................................ 169
9. Sending Scan Files Using Delivery Server
Procedure Breakdown.......................................................................................171
Selecting Delivery Destinations ....................................................................... 172
10.Using the TWAIN Scanner Function
Procedure Breakdown.......................................................................................176
Scanning Originals ............................................................................................177
What You Can Do with the TWAIN Driver ........................................................ 179
Functions of the TWAIN Driver .............................................................................. 179
iv
11.Appendix
Troubleshooting.................................................................................................181
When An Original Is Jammed In ADF ....................................................................181
When Scanning is Not Performed as Expected .....................................................182
When an Error Message Appears.......................................................................... 183
Scanner unit error messages ..............................................................................183
Scan settings error messages ............................................................................. 184
Send Scan (E-mail, Send File (SMB/FTP) or Delivery Server) operation error messages
Print Scan operation error messages .................................................................. 187
Error messages displayed on the Web Status Monitor ....................................... 188
Other Problems ......................................................................................................189
Adjusting the position to start reading the originals................................................ 191
Cleaning..............................................................................................................193
Cleaning ADF Lifting Up......................................................................................... 193
Cleaning the Interior of ADF................................................................................... 194
Part Names and Replacing Intervals of the Consumable Parts .............................195
Replacing the Consumable Parts........................................................................... 195
Displaying and Resetting the Counter of Consumable Parts ................................. 197
Moving and Transporting the Scanner ............................................................199
Moving Over Short Distance .................................................................................. 199
Transporting the Scanner....................................................................................... 199
Disposing of the Scanner..................................................................................201
E-mail Address Book Data Format and Device Tag Information...................202
Entered Program Information .................................................................................202
About the e-mail address information..................................................................203
Device Tag Information ..........................................................................................204
How File Size Changes Depending on Scan Area and Resolution ...............205
When Using this Machine as a TWAIN Scanner.................................................... 205
When [Binary] or [Halftone] is selected ................................................................. 206
When [Gray-scale] is selected...............................................................................206
When [8 colors] or [8 colors (halftone)] is selected .................................................207
When [256 colors] is selected ............................................................................... 207
When [16770K colors] is selected.......................................................................... 208
When Using this Machine for Sending Scan Data .................................................208
When [Black and White:Text], [Black and White:Text/Photo] or
[Black and White:Photo] is selected......................................................................209
When [Black and White:Gray Scale] is selected....................................................... 209
When [Color:Full Color] is selected .......................................................................209
Option ................................................................................................................. 210
Specifications.....................................................................................................211
Software Information ......................................................................................... 213
GPL/LGPL Application Software ............................................................................ 213
BSD License Application Software......................................................................... 213
The Apache Software License Application Software ............................................214
JPEG Software ...................................................................................................... 214
TIFF Software ........................................................................................................ 216
UCD-SNMP Software.............................................................................................216
MD5 Software License Agreement ........................................................................ 218
Expat ...................................................................................................................... 219
...185
INDEX....................................................................................................... 220
v
vi
Safety Information
R
R
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Connect the Power Cord directly into a wall outlet and never use an extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following conditions exists:
• You spill something into the equipment.
• You suspect that your equipment needs service or repair.
• Your equipment's cover has been damaged.
• Disposal can take place at our authorized dealer or at appropriate col-
lection sites.
1
R CAUTION:
• Protect the equipment from dampness or wet weather, such as rain, snow,
and so on.
• Unplug the Power Cord from the wall outlet before you move the equipment.While moving the equipment, you should take care that the Power
Cord will not be damaged under the equipment.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the equipment.
• For environmental reasons, do not dispose of the equipment or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer or at appropriate collection sites.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise it could cause a personal burn.
• Our products are engineered to meet high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorized dealer.
Lithium Batteries (Memory Back-up)
R WARNING:
• Do not try to replace the lithium batteries by yourself. A battery of this
type can explode if incorrectly replaced. If the lithium batteries need to
be replaced, contact an authorized dealer to request servicing.
• Never dispose of the lithium batteries by incineration. This can cause
them to rupture resulting in injury.
Note
❒❒❒❒
Please return used NIC boards to our authorized dealer or service
representative. Your cooperation with our recycling activities is appreciated.
❒❒❒❒
NIC boards are equipped with a lithium battery. In the case NIC
boards are disposed of by the customer, please dispose them in accordance with national or local regulations after separating the lithium batteries from the NIC board.
2
Manuals for This Scanner
The following manuals describe the operational and maintenance procedures of
this machine.
To enhance safe and efficient operation of this scanner, all users should read and
follow the instructions carefully.
❖❖❖❖ Quick Installation Guide
Describes how to install the scanner.
❖❖❖❖ Operating Instructions (this manual)
Provides all of the information how to install, set up, and use the scanner. This
manual is provided as a PDF file.
Note
❒ There is a CD-ROM that comes with this scanner.
3
How to Read This Manual
R
R
Symbols
The following set of symbols is used in this manual.
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard.
4
1. What You Can Do With This
Machine
This section introduces various functions of this machine, and provides most basic information such as control locations and standby screens, etc.
Outline
Scan to E-mail
You can directly send a scanned data as an attached file from this machine. The
e-mail destinations can be pre-registered, or entered directly using the bundled
USB-keyboard. On keyboard entry, you can use the LDAP server you are currently accessible.
1. This machine
Connect this machine to a network
(TCP/IP) using a 100BASE-TX, or
10BASE-T cable. Use the bundled USBkeyboard for the user authenticate processes, direct entry of E-mail destination,
and search for E-mail address using
LDAP server.
2. SMTP server
You need to have an access to an e-mail
server that supports SMTP (Simple Mail
Transfer Protocol), to use “Scan to Email” function. However, it is not essential to have an e-mail server inside the
LAN where this machine belongs.
AFJ038S
3. E-mail client software
Use e-mail client software (such as Microsoft Outlook) to receive e-mail messages and scan file attachments that are
generated by this machine.
5
1
What You Can Do With This Machine
Process Flow
Specify an e-mail destination, subject, and make necessary settings for
AAAA
scanning using the control panel of “1. This machine.” The e-mail destinations can be searched or entered using the bundled USB-keyboard.
Originals are scanned by “1.This machine.”
BBBB
An E-mail message with a scan file attachment is sent to “2.SMTP server”
CCCC
from “1.This machine.”
The E-mail message is delivered to the specified destination’s POP server
DDDD
from “2.SMTP server”, and received by “3.E-mail client software”.
Scan to Folder
It is possible to register Windows shared folders to this machine, as destinations
for sending scan data. You can easily send and save scan files to a Windows
shared folder that is registered to this machine.
Note
❒ This function is displayed as “SMB” on the display panel of this machine. The
SMB (Server Message Block) standard, to which various operating systems
including Windows adhere, is a popular protocol for sharing files, folders,
printers and so on.
AFJ039S
1. This machine
Connect this machine to a network
(TCP/IP) using a 100BASE-TX, or
10BASE-T cable. Use the bundled USBkeyboard for the user authenticate processes, via the USB interface card installing at the PC Card slot.
2. Computer with a shared folder
To use this function, it is necessary to create a shared folder in advance. You can
specify a shared folder to save scan files.
6
3. Client computer
You can use a client computer on the network to perform a scan to folder operation remotely (which requires a Web
browser). You can also browse scanned
files saved to a shared folder from a client
computer.
Process Flow
Specify a shared folder, file name, and make necessary settings for scan-
AAAA
ning using “3.Client computer”, or the control panel of “1.This machine.”
Originals are scanned by “1.This machine.”
BBBB
The scan data is saved in the specified shared folder on “2.Computer with
CCCC
a shared folder”.
You can use the scan data from “3.Client computer”.
DDDD
Outline
1
Scan to FTP
It is possible to register FTP servers to this machine as destinations for sending
scan data. You can easily send and save scan files to an FTP server that is registered to this machine.
AFJ040S
1. This machine
Connect this machine to a network
(TCP/IP) using a 100BASE-TX, or
10BASE-T cable. Use the bundled USBkeyboard for the user authenticate processes, via the USB interface card installing at the PC Card slot.
2. FTP server
You can specify an FTP server to save
scan files. Note, however, that it is essential to have the FTP server inside the
LAN/WAN where this machine belongs.
It is not possible to access an FTP server
via a proxy server.
7
1
What You Can Do With This Machine
3. Client computer
You can browse scanned files saved to an
FTP server from a client computer. You
need to have an FTP client program on
the computer to connect to an FTP server.
Process Flow
Specify an FTP server, file name, and make necessary settings for scanning
AAAA
using the control panel of “1.This machine.”
Originals are scanned by “1.This machine.”
BBBB
The scan data is saved in the specified folder on “2.FTP server”.
CCCC
You can use the scan data from “3.Client computer”.
DDDD
Scan to Print
You can send scan files directly to a printer, so it is possible to use this machine
like a copier.
AFJ042S
1. This machine
When you use a network printer, connect
this machine to a network (TCP/IP) using a 100BASE-TX or 10BASE-T cable.
When using a local printer, connect the
printer cable to the USB port of the USB interface card installing at the PC Card slot.
For the user authenticate processes, connect the bundled USB-keyboard via the
other USB port of the USB interface card.
8
2. Local printer
A printer connected to this machine using a USB cable. It is necessary to register
the printer to this machine.
3. Network printers
Printers connected to a network (TCP/IP)
using a 100BASE-TX or 10BASE-T cable. It
is necessary to assign a fixed IP address to
each of the network printers. It is necessary to register the printer to this machine.
Outline
Process Flow
Perform a Print Scan operation using the control panel of “1. This ma-
AAAA
chine.”
Originals are scanned by “1.This machine.”
BBBB
The scan data is interpreted to a printer language and sent to either “2.Local
CCCC
printer” or one of “3.Network printers” you specified.
The scan data is printed from the printer (either “2.Local printer” or one of
DDDD
“3.Network printers”) you specified.
Delivery Server
By using ScanRouter V2/Professional, it is possible to deliver scan data that is
scanned by this machine to multiple destinations.
1
Note
❒ To use the delivery scanner function, a delivery server installed with the op-
tional ScanRouter V2/Professional is required.
AFJ041S
1. This machine
Connect this machine to a network
(TCP/IP) using a 100BASE-TX or
10BASE-T cable. You can connect up to
two machines to a network where you
have a computer (a delivery server) with
ScanRouter V2/Professional.
2. Delivery server
A delivery server with ScanRouter
V2/Professional installed, which manages destinations including E-mail addresses, shared folders, groups, etc., and
document data files sorted by each of the
destinations.
3. Client computer
You can browse document data files on a
delivery server from a client computer,
by using DeskTopBinder Lite. You can
also save those files on the local hard disk
of the client computer, as necessary.
9
1
What You Can Do With This Machine
Process Flow
Specify destinations, and make necessary settings for scanning using the
AAAA
control panel of “1.This machine.”
Originals are scanned by “1.This machine.”
BBBB
The scan data is sent to and saved on “2.Delivery server”.
CCCC
“2.Delivery server” performs jobs as configured, such as giving delivery
DDDD
notice to specified destinations, or storing the scan data on a specified hard
disk, etc.
You can use the scan data from “3.Client computer” by using DeskTop-
EEEE
Binder Lite.
TWAIN Scanner
You can use this machine as a TWAIN scanner, by operating this machine from
a client computer on the network. Originals can be scanned with the same operation used for USB-connected scanners.
Further, this machine can be used as a TWAIN-compliant scanner, by directly
connected with an off-line Computer over USB.
AFJ037S
1. This machine
Connect this machine to a network
(TCP/IP) using a 100BASE-TX or
10BASE-T cable.
2. Client computer
The scanner can be operated using a
TWAIN-compliant application (such as
DeskTopBinder Lite).
3. Off-line computer
It is a PC that is USB-connected to this
machine. You need to install the USBcompliant TWAIN driver prior to use it.
You can use this scanner from a TWAINcompliant application (such as DeskTopBinder).
10
Process Flow
Use a TWAIN-compliant application on a “2. Client computer” or “3. Off-
AAAA
line computer” to send a command for scanning via the TWAIN driver.
Originals are scanned by “1. This machine.”
BBBB
The scanned data can be edited and stored using the TWAIN-compliant ap-
CCCC
plication on the “2. Client computer” or “3. Off-line computer.”
Outline
1
11
1
What You Can Do With This Machine
Guide to this Scanner
1.
ADF (Automatic Document Feeder)
Allows you to automatically load multiple originals into this machine. The ADF
also provides duplex scanning.
2. Original table
Set originals here to be loaded into this
machine using the ADF (Automatic Document Feeder).
3. Output stopper
Stops the ejected originals after scan using ADF. When scanning the legal size
originals, pull out to the end.
4.
Output table
The originals that have been loaded by
the ADF are output here after scanning.
5. Power switch
Turns this machine’s power on and off.
AFJ002S
8. (User Tools) key
Press this key to configure various settings
such as send scan, print scan, network, etc.
9. (Clear Modes) key
Press this key to return to the initial
screen that is displayed when you turn
the power on.
10. (Clear/Stop) key
Press this key when you want to clear the
value that you have entered, or stop scanning currently in progress.
11. (Start) key
Press this key to start scanning.
12. {
{#}}}} key
{{
Used to enter various IP addresses. You
can move by every 3 digits toward the
right.
6. Control panel
Used to configure settings and operate
this machine.
7. Display panel
Displays the configuration items and
processes.
12
13. Number keys
Used to select a menu item displayed on
the screen, or enter numeric values.
14. {
{./*}}}} (Title) key
{{
Press this key to display list of titles.
15.
Indicators
Indicate status of this machine.
{{{{0000}}}} / {{{{1111}}}} (Cursor) keys
16.
Used to move highlight on the screen for
selecting an option.
Guide to this Scanner
17. Function key
Used to select functions that appear on
the display panel of this machine. See
p.14 “Using Keys Displayed on the
Screen” for details.
1
1. White Sheet
Holds the original down on the exposure
glass.
2. Exposure glass for the ADF
Scans originals when they are loaded in
the ADF.
3.
Exposure glass
Place the original here when you do not
use the ADF for scanning.
4. Power connector
For connection of the bundled AC power
cord.
5. Network interface connector
For connection of an Ethernet network
cable.
6. SD card slot
Used for an authorized customer engineer’s maintenance purpose only.
AFJ003S
7. PC card slot
This machine has one Type II PC Card
slot: By inserting the bundled USB interface card connecting with the bundled
USB-keyboard and a local USB printer for
Print Scan.
8. USB port
Used to directly USB connect this machine with a PC.
9. Status display of lock switch
Displays the status of the lock switch.
10. Lock switch
Set this switch to the “Lock” position
when you transport this machine.
13
1
What You Can Do With This Machine
Using Keys Displayed on the Screen
You can use the function keys, located under the display panel, to operate keys
that appear on the display panel.
Example:
AFJ005S
To execute a key operation on the display panel, press the relevant function key.
• Press A to select [Settings].
• Press B to select [E-mail].
• Press C to select [SMB/FTP].
• Press D to select [Exit].
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Guide to this Scanner
How to Interpret the Indicators
Front indicators
This section explains how to interpret the indicators of this machine.
AFJ063S
Description
1
For a short while after turning the power on.
bb
b Power save mode.
Power is on.
Restart the machine.
If the error occurs again, contact your service representative.
: On
b : Blinking
: Off
Network interface indicators
The network interface connector on the right side panel of this machine is
equipped with the following two indicators.
1. Green indicator
Lights when this machine is connected to
the network correctly.
ABK020S
2. Yellow indicator
Lights when this machine is sending/receiving data through the network.
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What You Can Do With This Machine
Scanner Features Menu
Pressing the {{{{User Tools}}}} key displays the Scanner Features menu. You can con-
figure settings for network, Send Scan, Print Scan, and Scan/Print conditions to
meet your requirements.
Function Settings and Standby Screens
You cannot use the following functions at the same time.
• E-mail (See p.5 “Scan to E-mail” )
• Send File (SMB) (See p.6 “Scan to Folder” )
• Send File (FTP) (See p.7 “Scan to FTP” )
• Print Scan (See p.8 “Scan to Print” )
• Delivery Server (See p.9 “Delivery Server” )
• TWAIN (See p.10 “TWAIN Scanner” )
To select the functions you use, you must configure the following settings in advance, referring to p.69 “Configuring [Send Scan Settings]”
• With the options in [6.Select Method], select a method that suits for the func-
tions you want to use.
• With the options in [Function Priority] and [1.Send File/TWAIN Priority], select the
initial screen that is displayed when you turn the machine's power on.
Note
❒ [1.Send File/TWAIN Priority] and [6.Select Method] are menu items that are includ-
ed in [2.Send Scan Settings] under Scanner Features menu, which is displayed
by pressing the {{{{User Tools}}}} key. [Function Priority] is a menu item that is in-
cluded in [1.System Settings] under Scanner Features menu.
Reference
p.63 “SendScan Settings” for details about how to configure the above settings.
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Guide to this Scanner
Function Priority
You can select the initial screen displayed each time you turn the machine's
power on. It is good idea to select the initial screen in accordance with how frequently you use Print Scan. The following three options are available.
• Select: Send/Print
Select this option if you use Print Scan as well as Delivery Server/Send File.
On the Select Method screen (which is initially displayed when you select this
option), pressing the {{{{1}}}} key displays the same screen as one of the Send Scan
initial screens, and pressing the {{{{2}}}} key displays the same screen as the Print
Scan initial screen.
Note
❒ Instead of pressing the number keys, you can also use the {{{{0000}}}} or {{{{1111}}}} key to
highlight “Send Scan” or “Print Scan” on the screen, and then press [OK].
1
• Send Scan
Select this option if you hardly ever use Print Scan. With this option, one of
the following screens is displayed as the initial screen, depending on the setting in [6.Select Method] :
Delivery Server standby screen, E-mail/Send File standby screen, or TWAIN
standby screen
If you want to print a scan data while a Send Scan initial screen is displayed,
press [Exit] to display the Select Method screen, and then press the {{{{2}}}} key.
• Print Scan
Select this option if you use Print Scan frequently. With this option, the Print
Scan Ready screen is displayed as the initial screen. If you want to use any one
of the functions other than Print Scan (Delivery server, e-mail, Send File or
TWAIN) while the Print Scan Ready screen is displayed, press [Exit] to dis-
play the Select Method screen, and then press the {{{{1}}}} key. At this time, Deliv-
ery Server standby screen, E-mail/Send File standby screen, or Network
TWAIN standby screen is displayed, depending on the settings in [1.Send
File/TWAIN Priority] and [6.Select Method].
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What You Can Do With This Machine
Select Method
• With the options in [6.Select Method], you can select a combination of the func-
tions that suits for the method how you use this machine. The following three
options are available.
• Delivery Server/TWAIN
Select this option if you want to use Delivery Server and TWAIN. With this
option, e-mail, Send File (SMB), and Send File (FTP) are not available.
• Send File/TWAIN
Select this option if you want to use e-mail, Send File (SMB), Send File
(FTP), and TWAIN. With this option, Delivery Server is not available.
• TWAIN
Select this option if you want to use TWAIN only. With this option, Delivery Server, e-mail, Send File (SMB), and Send File (FTP) are not available.
• The following table shows which standby screen will be displayed as the
Send Scan initial screen in accordance with the settings in [1.Send File/TWAIN
Priority] and [6.Select Method] (which settings are included in [2.Send Scan Set-
tings] ).
1.Send File/TWAIN Priority
Send File TWAIN
6.Select Method
Delivery Server/TWAIN
Send File/TWAIN E-mail/Send File
TWAIN - TWAIN exclusive
Delivery Server
standby screen
standby screen
TWAIN standby
screen
standby screen
Standby screens
• Select Method screen
While this screen is displayed, pressing the {{{{1}}}} key displays Delivery Server
standby screen, E-mail/Send File standby screen, TWAIN standby screen, or
TWAIN exclusive standby screen. Pressing the {{{{2}}}} key displays the Print
Scan Ready screen.
When you start the TWAIN driver from a TWAIN-compliant application on
a client computer, TWAIN standby screen is displayed. Press [Exit] to return
to the Select Method screen.
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Guide to this Scanner
• Delivery Server standby screen
While this screen is displayed, pressing [Dest.] enables you to deliver scan
data using the address book in ScanRouter V2/Professional. You can also
configure various settings using the control panel of this machine, or using a
Web browser on a client computer.
You can send any file by using a Web browser on a client computer; however,
you cannot send an e-mail or send a file by SMB/FTP by using the control
panel of this machine.
When you start the TWAIN driver from a TWAIN-compliant application on
a client computer, TWAIN standby screen is displayed. Press [Exit] to return
to the Delivery Server standby screen.
• E-mail/Send File standby screen
While this screen is displayed, pressing [E-mail] enables you to send an E-mail.
Pressing [SMB/FTP] enables you to send a file by SMB or FTP. You can also
send any file by using a Web browser on a client computer, and configure various settings using the control panel of this machine or a Web browser on a
client computer.
You cannot deliver scan data by using Delivery Server.
If you want to print scan data, press [Exit] and display the Select Method
screen.
When you start the TWAIN driver from a TWAIN-compliant application on
a client computer, TWAIN standby screen is displayed. Press [Exit] to return
to the E-mail/Send File standby screen.
1
• TWAIN standby screen
While this screen is displayed, you can use this machine as a TWAIN scanner,
by starting the TWAIN driver from a TWAIN-compliant application on a client computer. You can also configure various settings using the control panel
of this machine, or using a Web browser on a client computer.
When this screen is initially displayed after you turn the machine's power on,
pressing [Exit] will display the following standby screens according to the set-
tings in [1.Send File/TWAIN Priority] and [6.Select Method].
• Delivery Server standby screen
• E-mail/Send File standby screen
• Print Scan standby screen
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What You Can Do With This Machine
While Select Method screen, Delivery Server standby screen, E-mail/Send
File standby screen, or Print Scan standby screen is displayed, starting the
TWAIN driver from a TWAIN-compliant application on a client computer
will display the TWAIN standby screen. Press [Exit] to return to the previous
screen.
• TWAIN exclusive standby screen
While this screen is displayed, you can use this machine as a TWAIN scanner,
by starting the network TWAIN driver from a TWAIN-compliant application
on a client computer. You can also configure various settings using the control panel of this machine, or using a Web browser on a client computer.
However, you cannot use the following functions: Print Scan, Delivery Server, E-mail, Send File (SMB), Send File (FTP), sending custom file by using a
Web browser on a client computer.
• Print Scan standby screen
While this screen is displayed, you can print scan data.
If you want to use any other functions such as Delivery Server, e-mail or Send
File (SMB/FTP), press [Exit] and display the Select Method screen. At this
time, functions you can use changes depending on the settings in [1.Send
File/TWAIN Priority] and [6.Select Method].
When you start the TWAIN driver from a TWAIN-compliant application on
a client computer, TWAIN standby screen is displayed. Press [Exit] to return
to the Print Scan Ready screen.
When using [Send Function Permission]
When you have selected the mode [Send File/TWAIN] at [6.Select Method] in [Send
Scan Settings] from the User Tool, you can select a file send function among the
available send menu; [All Send Functions], [E-mail Only], [SMB Only (File Name
Changeable)], [SMB Only (File Name Unchangeable)], [FTP Only (File Name Changeable)],
[FTP Only (File Name Unchangeable)]. This example screen shows that the [E-mail
Only] is configured.
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Guide to this Scanner
Login and Logout screens
If you have specified and configured your user ID and password at [Password]
menu of the Web Status Monitor, the Login menu will be displayed. Depending
on the system settings, the [Login] screen may be shown after you select [Send
Scan] or [Print Scan] on the Select Method screen. You must enter your ID and
password to log in to this machine. Logout from the machine after you finish
your operation.
• To login
Select the method you want to use with the number keys.
A
Enter your [User Name] and [Password]. Press [OK].
B
1
User Authentication screen will appear. If you want to cancel, press [Can-
cel].
If authentication succeeds, the screen for your operation will appear. If not,
the error message screen will appear. Configure the message and press [Ex-
it] to retry the login.
Note
❒ Ask the administrator for your password.
• To logout
Press the {{{{Clear/Stop}}}}key after your operation. The screen with the message
“Are you sure you want to log out?” appears. Click [OK] if you want to log
out. Press [Cancel] to return to the previous screen.
Note
❒ Refer to Web Status Monitor Help for configuration of [User Authentication Man-
agement].
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What You Can Do With This Machine
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