Ricoh 4016 Series User Manual

For safe and correct use of this machine, please be sure to read the Safety
Information in this manual before you use it.

About the Operating Instructions

Your machine comes with the two References:

Copy/Printer/Scanner Reference

machine and installing the supplied software. It also provides all of the detailed instructions for
using your machine as a printer, a scanner and a copier and information for maintaining and
troubleshooting the machine.

Facsimile Reference

find how to send and receive a fax, and how to set fax-related options.

provides information for using your machine as a fax machine. You can

provides information you need for setting up your

Contents of this manual are subject to change without prior notice. In no event will the
company be liable for direct, indirect, incidental or consequential damages as a result of
handling or operating the machine.

Copyright © 2004.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• TrueType is a traemark of Apple Computer, Inc.

• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0
and Windows XP are registered trademarks of Microsoft Corporation.

• All other brand or product names are trademarks of their respective companies or
organisations.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are
not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.

WARNING:

• Connect the power cord directly into a wall outlet and never use an
extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power
cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not
the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair.

•The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when
exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local
regulations.

ii

CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving
the machine, you should take care that the power cord will not be damaged under the
machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the
cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the
machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• Be careful not to cut yourself on any sharp edges when you reach inside the product to
remove misfed sheets of paper or masters.

• For environmental reasons, do not dispose of the machine or expended supply waste at
household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label
indicating the “hot surface”. Otherwise, an injury might occur.

Power Supply

The socket-outlet shall be in stalled near the product and shall be easily accessible.

Ozone Safety (if applicable)

Some product (see specification in the Operating Instructions) generates ozone during
operation.
Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

For Fax or Telephone

Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or
laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an
electrical storm. There may be a remote risk of electric shock from lightning. Do not use a
telephone in the vicinity of a gas leak to report the leak.

Laser Safety:

This product (see specification in the Operating Instructions) is considered a class 1 laser device.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam
exposure to the operator. The following marking is attached on the back of the product.

For North America
CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products.
This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AIGaAs laser diode.
This equipment does not emit hazardous radiation, since the beam is totally enclosed during
all customer modes of operation and maintenance.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this
manual might result in hazardous radiation exposure.

iii

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC
of the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service
representative if relocating this product to another country. In the event of problems, please
contact your service representative in the first instance.

DSm516pf/AC016/Aficio FX16 : The CE declaration of Comformity is available on the Internet at URL :

IS 2016 : The CE declaration of Comformity is available on the Internet at URL :

http://www.ricoh.co.jp/fax/ce_doc

http://jboard.danka.de/jboardprodukte/index.htmlo

iv

Positions of Labels and Hallmarks for

WARNING and CAUTION Labels

This machine has labels for WARNING and CAUTION at the positions shown below. For
safety, please follow the instructions and handle the machine as indicated.

In accordance with IEC 60417, this machine uses the following symbols for the main power
switch:

means POWER ON.

means POWER OFF.

v

NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one more
of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.

vi

Notice about the Telephone Consumer Protection Act (Valid in USA
only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use
a computer or other electronic device, including FAX machines, to send any message
unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual. (The telephone number provided may not be a 900 number or any
other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the
following steps: Follow the FAX HEADER programming procedure in the Programming
chapter of the operating instructions to enter the business identification and telephone
number of the terminal or business. This information is transmitted with your document
by the FAX HEADER feature. In addition to the information, be sure to program the date
and time into your machine.

vii

USA

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the
ACTA. On the cover of this equipment is a label that contains, among other information,
a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must
be provided to the telephone company.

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone
network must comply with the applicable FCC Part 68 rules and requirements adopted
by the ACTA. A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for detail.

4. The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most but not all areas, the sum of RENs should not
exceed five (5.0). To be certain of the number of devices that may be connected to a
line, as determined by the total RENs, contact the local telephone company. The REN for
this product is part of the product identifier that has the format US:AAAEQ##TXXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of

0.3).

5. If this equipment causes harm to the telephone network, the telephone company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice is not practical, the telephone company will notify the customer as soon
as possible. Also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.

7. If trouble is experienced with this equipment, for repair or warranty information, please
contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment
is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error
indication), refer to the solving problems section in this manual.

9. Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO

EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before
hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late
evenings.

CANADA

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the
devices does not exceed five.

This product meets the applicable Industry Canada technical specifications.

Note:

This Class B digital apparatus complies with Canadian ICES-003.

viii

Differences Between British and American English

British English American English

(Re)dialling

Colour

Emphasise

Recognise

Organise

Authorise

Cancelling

Customise

(Re)dialing

Color

Emphasize

Recognize

Organize

Authorize

Canceling

Customize

ix

C

ONTENTS

Chapter 1:

Chapter 2:

G

ETTING

Unpacking .......................................................... 1.2

Selecting a Location ........................................ 1.4

Understanding the Component Location .................. 1.5

Front View ..................................................... 1.5

Rear View ...................................................... 1.6

Control Panel Functions ................................... 1.7

Installing the Toner Cartridge ................................ 1.9

Loading Paper .................................................... 1.11

Making Connections ............................................ 1.14

Turning the Machine On ....................................... 1.17

Changing the Display Language ............................ 1.18

Setting the Paper Type and Size ........................... 1.18

Using the Save Modes ......................................... 1.19

Power Save Mode .......................................... 1.19

CCD Power Save Mode ................................... 1.20

NSTALLING

I

About the Software .............................................. 2.2

Printer Driver Features .................................... 2.3

System Requirements .......................................... 2.4

Installing the Software in Windows ........................ 2.5

Installing the USB Driver in Windows 98/Me ....... 2.7

Uninstalling the Software ...................................... 2.9

Uninstalling the MFP Driver .............................. 2.9

Using the CD-ROM ......................................... 2.10

S

TARTED

S

OFTWARE

x

Chapter 3:

Chapter 4:

APER

P

Selecting Print Materials ....................................... 3.2

Size, Input Sources and Capacities .................... 3.2

Guidelines for Paper and Special Materials .......... 3.3

Selecting an Output Location ................................. 3.4

Printing to the Front Output Tray (Face down) .... 3.5

Printing to the Rear Output Slot (Face up) .......... 3.5

Loading Paper in the Paper Tray ............................ 3.6

Using the Bypass Tray .......................................... 3.8

Setting the Paper Type and Size for the Bypass Tray .

3.10

OPYING

C

Loading Paper for Copying .................................... 4.2

Making Copies on the Document Glass .................... 4.2

Making Copies from the Automatic Document Feeder 4.4

Setting Copy Options ........................................... 4.6

Image Density ................................................ 4.6

Original Type ................................................. 4.6

Reduced/Enlarged Copy ................................... 4.7

Using Special Copy Features ................................. 4.8

Auto Fit Copying ............................................. 4.8

Clone Copying ................................................ 4.9

Collation Copying ........................................... 4.10

2-side Copying .............................................. 4.10

2-up or 4-up Copying ..................................... 4.11

Poster Copying .............................................. 4.12

Changing the Default Settings .............................. 4.13

Setting the Time Out Option ................................. 4.14

ANDLING

H

xi

Chapter 5:

RINTING

P

Printing a Document ............................................ 5.2

Cancelling a Print Job ...................................... 5.5

Using a Favorite Setting .................................. 5.6

Using Help ..................................................... 5.6

Setting Paper Properties ....................................... 5.7

Printing Multiple Pages on One Sheet of Paper

(N-Up Printing) .................................................... 5.8

Printing a Reduced or Enlarged Document .............. 5.10

Fitting Your Document to a Selected Paper Size ...... 5.11

Printing Posters .................................................. 5.12

Using Watermarks .............................................. 5.13

Using an Existing Watermark ........................... 5.13

Creating a Watermark .................................... 5.14

Editing a Watermark ...................................... 5.15

Deleting a Watermark .................................... 5.15

Using Overlays ................................................... 5.16

What is an Overlay? ....................................... 5.16

Creating a New Page Overlay .......................... 5.16

Using a Page Overlay ..................................... 5.18

Deleting a Page Overlay ................................. 5.19

Setting Graphic Properties ................................... 5.20

Setting Up the Locally Shared Printer .................... 5.22

In Windows 9x/Me ......................................... 5.22

In Windows NT 4.0/2000/XP ........................... 5.23

xii

Chapter 6:

S

CANNING

Scanning Basics .................................................. 6.2

Scanning Process with TWAIN-enabled Software ...... 6.2

Chapter 7:

Chapter 8:

AINTENANCE

M

Clearing the Memory ............................................ 7.2

Cleaning Your Machine ......................................... 7.3

Cleaning the Outside ....................................... 7.3

Cleaning the Inside ......................................... 7.3

Cleaning the Scan Unit .................................... 7.5

Maintaining the Toner Cartridge ............................. 7.6

Redistributing Toner ........................................ 7.7

Replacing the Toner Cartridge .......................... 7.8

Setting the Notify Toner Option ....................... 7.10

Cleaning the Drum ......................................... 7.10

Consumables and Replacement Parts .................... 7.11

T

ROUBLESHOOTING

Clearing Document Jams ...................................... 8.2

Input Misfeed ................................................. 8.2

Exit Misfeed ................................................... 8.3

Roller Misfeed ................................................ 8.3

Clearing Paper Jams ............................................. 8.4

In the Paper Feed Area .................................... 8.4

In the Paper Exit Area ..................................... 8.5

In the Fuser Area or Around the Toner Cartridge . 8.7

In the Bypass Tray .......................................... 8.8

Tips for Avoiding Paper Jams When Printing

on the A5-sized Paper ..................................... 8.9

Tips for Avoiding Paper Jams ........................... 8.10

Clearing LCD Error Messages ................................ 8.11

Solving Problems ................................................ 8.14

Paper Feeding Problems ................................. 8.14

Printing Problems .......................................... 8.15

Printing Quality Problems ................................ 8.18

Fax Problems ................................................ 8.22

Copying Problems .......................................... 8.24

Scanning Problems ........................................ 8.25

xiii

Chapter A:

PECIFICATIONS

S

General Specifications .......................................... A.2

Scanner and Copier Specifications .......................... A.3

Printer Specifications ............................................ A.4

Facsimile Specifications ........................................ A.5

Paper Specifications ............................................. A.6

Overview ....................................................... A.6

Supported Sizes of Paper ................................. A.6

Guidelines for Using Paper ............................... A.7

Paper Specifications ........................................ A.8

Paper Output Capacity ..................................... A.8

Printer and Paper Storage Environment ............. A.9

xiv

1

G

ETTING

Thank you for purchasing this multifunctional product.
Your machine provides printing, copying, scanning, and
faxing functions!

This chapter gives you step-by-step instructions for
setting up your machine.

This chapter includes:

S

TARTED

• Unpacking

• Understanding the Component Location

• Installing the Toner Cartridge

• Loading Paper

• Making Connections

• Turning the Machine On

• Changing the Display Language

• Setting the Paper Type and Size

• Using the Save Modes

Unpacking

Remove the machine and all accessories from the packing carton.
Make sure that the machine has been packed with the following
items:

Starter Toner Cartridge

CD-ROM

**

USB Cable Quick Guide

Telephone Line Cord

(For North and South America only)

AC Power Cord

*

Quick Install Guide

Key layout sheet

Brand plaque

(May already be affixed to the machine

in some regions)

1.2

G

ETTING

S

TARTED

*. The appearance of the power cord may differ according to your country’s

specifications.

**.The CD-ROM contains the MFP driver, the Operating Instructions and the

Adobe Acrobat Reader program.

N

OTES

:

• You should use the telephone line cord which is supplied with
your machine. If you use it with another vendor’s, it should be
AWG #26 or lower gage.

• Power cord must be plugged into a grounded power socket.

Remove the packing tape from the front, back and sides of the
machine.

Tape

1

G

ETTING STARTED

1.3

Selecting a Location

Select a level, stable place with adequate space for air
circulation. Allow extra space for opening covers and trays.
The area should be well-ventilated and away from direct sunlight
or sources of heat, cold and humidity. Do not set the printer
close to the edge of your desk or table.

Clearance Space

Front: 482.6 mm (enough space so that the paper tray can be

removed)

Back: 100 mm (enough space for ventilation)

Right: 100 mm

Left: 100 mm (enough space for ventilation)

1.4

G

ETTING STARTED

Understanding the Component Location

These are the main components of your machine:

Front View

1

Automatic

Document Feeder

Document
Guides

Document
Input Tray

Document
Cover

Document Glass

Document
Output Tray

Control Panel

(See page 1.7)

Front Output Tray
(face down)

Front Cover

Paper Output
Extension

Paper Tray

Bypass Tray

Paper Level
Indicator

G

ETTING STARTED

1.5

Rear View

Rear Cover

Rear Output Slot

(Face up)

Power Switch

AC Power Cord

Connector

Parallel

Connector

USB
Connector

Telephone Connector

1.6

G

ETTING STARTED

Control Panel Functions

3 4

1

2

5

6

7

1

Allows you to enter fax number, and shows
memory status and fax reception mode.

1

F
a

c
s

i

m

i
l

e

Adjusts the resolution of the documents for
the current fax job.

Allows you to send a fax to multiple
destinations.

• Allows you to store frequently-dialed fax
numbers using a one or two-digit speed dial
or group number for automatic dialling and
edit the stored numbers.

• Allows you to print a Phone Book list.

2

C
O
P
Y

3

*1

Adjusts the brightness of the documents for
the current copy job.

*1

This button is called “Contrast” in this manual.

*2

Selects the document type for the current
copy job.

*2

This button is called “Image” in this manual.

Allows you to use special copy features, such
as Clone, Collation, Auto fit, 2-side, N-up
(multiple pages on a sheet) and Poster
copying.

Makes a copy smaller or larger than the
original.

Displays the current status and prompts
during an operation.

Turns on when the toner cartridge is empty.

G

ETTING STARTED

1.7

4

5

Scrolls through the options available for the
selected menu item.

Confirms the selection on the display.

Enters Menu Mode and scrolls through the
menus available.

Sends you back to the upper menu level.

Redials the last number in Standby Mode or
inserts a pause into a fax number in edit
mode.

Engages the telephone line.

6

7

Dials a number or enters alphanumeric
characters.

Stops an operation at any time.
In Standby Mode, clears/cancels the copy
options, such as the contrast, the image
setting, the copy size and the number of
copies.

Starts a job.

1.8

G

ETTING STARTED

Installing the Toner Cartridge

1

Open the front cover.

2

Remove the starter toner cartridge from its bag. Gently roll
the cartridge to distribute the toner.

1

Thoroughly rolling the cartridge will assure the maximum
copies per cartridge.

3

Slide the toner cartridge into the machine until it locks into
place completely.

G

ETTING STARTED

1.9

4

Close the front cover.

N

OTE

:

When the toner cartridge needs to be replaced, the

indicator turns on and the “Toner Empty” message appears on the
display. To replace the toner cartridge, see page 7.8.

1.10

G

ETTING STARTED

Loading Paper

The paper tray can hold a maximum of 250 sheets of 20 lb plain
paper. For copying or faxing, you can use A4-, Letter-, or
Legal-sized paper only. For printing a PC file, you can use many
different sizes of paper. The paper tray is preset for using Letter­sized paper.

To load a stack of Letter-sized paper:

1

Pull open the paper tray.

2

Push down on the pressure plate until it locks into place.

1

3

Fan the edges of the paper stack to separate the pages.
Then tap the stack on a flat surface to even it up.

G

ETTING STARTED

1.11

4

Insert the paper stack into the paper tray.

If you want to load a different sized paper, you need to
adjust the paper guides. For details, see page 1.13.

5

Pay attention to the paper limit mark on the left inside wall
of the tray. Paper overloading may cause paper jams.

1.12

G

ETTING STARTED

6

Slide the paper tray back in.

After you load paper, you need to set up your machine for the
paper type and size you loaded. See page 1.18 for copying and
faxing, or page 5.7 for PC-printing.

Changing the Paper Size in the Paper Tray

To load longer sizes of paper, such as Legal-sized paper, you
need to adjust the paper guides to extend the paper tray.

1

Pressing and unlatching the guide lock, slide the paper
length guide out completely to extend the paper tray to its
full length.

2

After inserting paper into the tray, slide in the guide until it
lightly touches the end of the paper stack.

1

3

Pinching the paper width guide as shown, move it toward
the stack of paper until it lightly touches the side of the
stack.

G

ETTING STARTED

1.13

N

OTES

:

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

Making Connections

1

Plug the telephone line cord into the LINE jack and the
other end into the wall jack.

1.14

G

ETTING STARTED

If you want to use your machine for receiving both faxes
and voice calls, you will need to connect a telephone and/or
answering machine to your machine.

Type A

Type B

1

Type C

G

ETTING STARTED

1.15

2

Connect the USB cable which comes with your machine.

➜ To the USB port on
your computer

If you want to use a parallel printer cable, only use a
IEEE 1284 compliant cable and connect it to the parallel
connector on your machine.

1.16

G

ETTING STARTED

➜ To the parallel port on
your computer

N

OTES

:

• You only need to connect one of the cables mentioned above. Do

not use the parallel and the USB cables at the same time.

• If you are using a USB cable, you must be running Windows 98/

Me/2000/XP.

• When using the USB connection, your machine provides two USB

modes; Fast and Slow. Fast is the default mode. Some PC users
may experience poor USB function in the default mode. If this
occurs, select the Slow mode to achieve successful results. For
details about changing the USB mode, see page 8.17.

Turning the Machine On

1

Plug one end of the supplied three-pronged electrical type
cord into the AC socket on the machine and the other end
into a properly grounded AC outlet.

2

Press the power switch to turn the machine on. “Warming
Up Please Wait” appears on the display indicating that the
machine is now on.

To view your display text in another language, see below.

1

G

ETTING STARTED

1.17

Changing the Display Language

To change the language that displays on the display of the
control panel, follow these steps:

1

Press Menu until “Machine Setup” appears on the top line
of the display.

2

Press the scroll button ( or ) until “Language” appears
on the bottom line of the display.

3

Press Enter. The current setting appears on the bottom
line of the display.

4

Press the scroll button ( or ) until the language you
want appears on the display.

5

Press Enter to save the selection.

6

To return to Standby Mode, press Clear/Stop.

Setting the Paper Type and Size

After loading paper in the paper tray, you need to set the paper
type and size using the control panel buttons. These settings will
apply to copy mode. For PC-printing, you need to select the
paper type and size in the application program you use.

1

Press Menu.

The display shows “Paper Setting” on the top line and the
first menu item, “Paper Type,” on the bottom line.

2

Press Enter to access the menu item.

3

Use the scroll button ( or ) to find the paper type you
are using and press Enter to save it.

4

Press the button to scroll to “Paper Size” and press

Enter to access the menu item.

5

Press Enter when “Tray Paper” displays on the bottom line.

6

Use the scroll button ( or ) to find the paper size you
are using and press Enter to save it.

1.18

G

ETTING STARTED

7

To return to Standby Mode, press Clear/Stop.

Using the Save Modes

Power Save Mode

The power save mode allows your machine to reduce power
consumption when it is not in actual use. You can turn this mode
on by selecting the length of time for which the machine waits
after a job is printed before it switches to a reduced power state.

1

Press Menu until “Machine Setup” appears on top line of
the display.

2

Press the scroll button ( or ) until “Power Save”
appears on the bottom line. Press Enter.

3

Press the scroll button ( or ) to display “On” on the
bottom line and press Enter.

Selecting “Off” means that the power save mode turns off.

4

Press the scroll button ( or ) until the time settings you
want appears.

The available options are 5, 10, 15, 30 and 45 (minutes).

1

5

Press Enter to save the selection.

6

To return to Standby Mode, press Clear/Stop.

G

ETTING STARTED

1.19

CCD Power Save Mode

The scan lamp under the document glass automatically turns off
when it is not in actual use to reduce power consumption and
extend the lamp life. The lamp automatically wakes up after
some warm-up time when you start scanning.

You can set the length of time for which the scan lamp waits
after a scan job is completed before it switches to the power
save mode.

1

Press Menu until “Machine Setup” appears on top line of
the display.

2

Press the scroll button ( or ) until “CCD Power Save”
appears on the bottom line. Press Enter.

3

Press the scroll button ( or ) until the time setting you
want appears on the bottom line.

The available time options are 1, 4, 8 and 12 (hours).

4

Press Enter to save the selection.

5

To return to Standby Mode, press Clear/Stop.

1.20

G

ETTING STARTED

2

INSTALLING SOFTWARE

This chapter gives you information for installing the
supplied software. You must install the software to use your
machine as a printer and a scanner.

This chapter includes:

• About the Software

• System Requirements

• Installing the Software in Windows

• Uninstalling the Software

About the Software

You must install software using the supplied CD-ROM after you
have set up your machine and connected it to your computer.
The CD-ROM includes:

• The software for this machine

• Operating Instructions

• Adobe Acrobat Reader

The CD-ROM provides you with the following software:

MFP Driver

To use your machine as a printer and scanner in Windows, you
must install the MFP driver. For information about installing the
MFP driver in Windows, see page 2.5.

Remote Control Panel

This Windows-based program is only available. It is
automatically installed when you install the MFP driver. For
information about using the program, refer to the Facsimile
Reference.

USB Driver

You must first install the USB driver for the USB connection in
Windows 98/Me. For information about installing the USB driver,
see page 2.7. In Windows 2000/XP, the USB port is provided so
that you don’t need to install the USB driver.

2.2

I

NSTALLING SOFTWARE

Printer Driver Features

Your printer drivers will support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• number of copies

Table below lists a general overview of features supported by
your printer drivers.

Printer Driver

Feature

Win9x/Me Win2000/XP NT4.0

Print quality option Y Y Y

Poster printing Y Y Y

2

Multiple pages per sheet
(N-up)

Fit to page printing Y Y Y

Scale printing Y Y Y

Watermark Y Y Y

Overlay Y Y Y

YYY

I

NSTALLING SOFTWARE

2.3

System Requirements

Before you begin, ensure that your system meets the minimum
requirements.

Supported Operating System

• Windows 95 OSR2

• Windows 98/Windows 98 SE

• Windows Me

• Windows NT 4 Workstation or Server with Service Pack 3

• Windows 2000 Professional or Advanced Server

• Windows XP Home edition or Professional.

Minimal Requirements

• Disk space: 120 MB for installation

• Memory: 64 MB

• CPU: Pentium II 233 or higher

• Required software: Internet Explorer 4.01

Recommended

• Disk space: 220 MB for installation

• Memory: 128 MB

• CPU: Pentium II 400 or higher

• Required software: Internet Explorer 5.5

2.4

N

OTES

• For Windows NT 4.0/2000/XP, the system administrator should

install the software.

• Windows 95 versions prior to OSR2 are not recommended due to

incompatibility with OLE/COM libraries.

I

NSTALLING SOFTWARE

:

Installing the Software in Windows

N

OTES

:

• Cancel the “New Hardware Found” window when your computer

boots up.

• Make sure that your machine is plugged in and connected to

your computer’s parallel port or USB port before installing
software. Windows 95 and Windows NT 4.0 do not support the
USB connection.

1

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run and an installation
window appears.

If the installation window does not appear, click Start and
then Run. Type X:Autorun.exe, replacing “X” with the
letter of your drive and click OK.

2

When you are asked to select a language, choose the
language you want.

2

3

Click Install the Software on your PC.

4

Click Next.

5

Follow the on-screen instructions and click Next.

6

Click Next.

7

Choosing the networking option allows you to share the
modems on other computer in your network, and the scan
device or to access similar devices on other computers.

I

NSTALLING SOFTWARE

2.5

Stand-alone configuration does not allow you to use any
networking features, such as Remote Fax or Remote Scan
service.

When you select networking, you can elect to install it as
a Server, a Client or both.

2.6

I

NSTALLING SOFTWARE

The Server option allows you to share a local fax modem
and/or a scanner over a LAN. You can control sharing by
managing a remote service user. The Client option allows
you to use Remote Fax or Remote Scan services provided
by a Server over a LAN. You need to have a client account
provided by the server.

8

When the installation is complete, click Finish.

When your computer does not shut down and restart
automatically, you must shut it down manually and restart
it before the changes are saved.

N

OTE

:

When you install the software, the Digital Signature Not
Found window appears in Windows 2000 and Windows XP. Click
OK in Windows 2000 and click Continue Anyway in Windows XP.

2

Installing the USB Driver in Windows 98/ Me

1

Connect the printer to your computer using the USB cable
and turn them on. For further details, see page 1.16.

2

The Add New Hardware Wizard window appears. Click

Next.

3

Place the CD-ROM in the CD-ROM drive and check Search
for the best driver for your device and click Next.

I

NSTALLING SOFTWARE

2.7

4

Check CD-ROM drive and click Browse. Choose x:\USB
(where x is the drive letter for the CD-ROM drive) and click

Next.

5

Click Next. The USB driver is installed.

6

When the installation is complete, click Finish.

7

When the language selection window appears, select the
appropriate language.

N

OTE

:

If you have already installed the printer software, this

window doesn’t appear.

8

Follow the instructions on the window to complete the
printer software installation. For further details, see
page 2.5.

N

OTES

:

• When you want to use your machine with a parallel cable,

remove the USB cable and connect the parallel cable. Then
reinstall the MFP driver.

• When your machine

driver.

doesn’t

work properly, reinstall the MFP

2.8

I

NSTALLING SOFTWARE

Uninstalling the Software

Uninstall is required if you are upgrading the software or if your
installation fails. You can uninstall all software of this machine,
using the CD-ROM or uninstall the desired item using the
Windows unInstallShield.

Uninstalling the Type 101 Driver

1

From the Start menu, select Programs, and then select
Type 101 Driver.

2

You can select a component in the Type 101 to uninstall
individually.

If you want to uninstall the printer driver, select Printer
Driver Uninstall.

2

If you want to uninstall the twain driver, select Twain
Driver Uninstall.

If you want to uninstall the Remote Control Panel, select

Remote Control Panel Uninstall.

3

When your computer asks you to confirm your selection,
click Yes or OK.

The selected driver and all of its components are removed
from your computer.

4

When the uninstallation is done, click Finish or OK.

I

NSTALLING SOFTWARE

2.9

Using the CD-ROM

You can uninstall all of the MFP driver and the Remote Control
Panel with the CD-ROM you have used to install them.

1

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run and an installation
window appears.

If the installation window doesn’t appear, select Run from
the Start menu and then type X:Autorun.exe, replacing
“X” with the letter of your drive and click OK.

2

When you are asked to select a language, choose the
language you want.

3

Follow the on-screen instructions to complete the
uninstallation.

4

When the uninstallation is done, click Finish.

When your computer doesn’t shut down and restart
automatically, you must shut it down manually and restart
it before the changes are saved.

2.10

I

NSTALLING SOFTWARE

3

PAPER HANDLING

This chapter introduces you to the basics of selecting print
materials and loading them into your machine.

This chapter includes:

• Selecting Print Materials

• Selecting an Output Location

• Loading Paper in the Paper Tray

• Using the Bypass Tray

Selecting Print Materials

Always use print materials that meet the guidelines for use with
this machine. Using print materials that are not recommended
may cause paper jams or print quality problems.

Size, Input Sources and Capacities

Size (mm/in.)

Plain paper

Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)
Folio (215.9 x 330.2/8.5 x 13)
Legal (215.9 x 355.6/8.5 x 14)
Executive (184.2 x 266.7/7.25 x 10.5)
A5 (148 x 210/5.83 x 8.27)
A6 (105 x 148/4.13 x 5.88)

Envelopes

No.9 (98.4 x 225.4/3.88 x 8.88)
No.10 (104.8 x 241.3/4.13 x 9.5)
DL (110 x 220/4.33 x 8.66)
C5 (162 x 229/6.38 x 9.02)
C6 (114 x 162/4.49 x 6.38)
B5 (176 x 250/6.93 x 9.84)
No.7 3/4 (98.4 x 190.5/3.88 x 7.5)

Labels

**

Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)

Input Source/Capacity

*

Paper Tray Bypass Tray

YES/250
YES/250
YES/250
YES/250
YES/250
YES/250
YES/250

NO/0
NO/0
NO/0
NO/0
NO/0
NO/0
NO/0

NO/0
NO/0

YES/1
YES/1
YES/1
YES/1
YES/1
YES/1
YES/1

YES/1
YES/1
YES/1
YES/1
YES/1
YES/1
YES/1

YES/1
YES/1

3.2

Transparency films

Letter (215.9 x 279/8.5 x 11)
A4 (210 x 297/8.27 x 11.69)

Card stocks

A6 card (105 x 148/4.13 x 5.88)
Post Card (101.6 x 152.4/4 x 6)
Hagaki (100 x 148/3.94 x 5.83)

*. Maximum capacity may be reduced depending on paper thickness.
**. If you experience excessive jamming, load one sheet at a time through the

P

APER HANDLING

Bypass tray.

**

**

NO/0
NO/0

NO/0
NO/0
NO/0

YES/1
YES/1

YES/1
YES/1
YES/1

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special
materials, keep these guidelines in mind:

• Attempting to print on damp, curled, wrinkled, or torn paper

can cause paper jams and the poor print quality.

• Use only high quality copier grade paper. Avoid paper with

embossed lettering, perforations, or texture that is too
smooth or too rough. Paper jams may occur.

• Store paper in its ream wrapper until ready to use. Place

cartons on pallets or shelves, not on the floor. Do not place
heavy objects on top of the paper, whether it is packaged or
unpackaged. Keep it away from moisture, or other conditions
that can cause it to wrinkle or curl.

• During storage, you should use moisture-proof wrap, such as

any plastic container or bag, to prevent dust and moisture
from contaminating your paper.

• Always use paper and other materials that conform with the

specifications listed under “Paper Specifications” on page A.6.

• Use only well-constructed envelopes with sharp, well creased

folds.

- DO NOT use envelopes with clasps and snaps.

- DO NOT use envelopes with windows, coated lining,
self-adhesive seals, or other synthetic materials.

- DO NOT use damaged or poorly made envelopes.

3

• Load special paper types one sheet at a time.

• Only use materials specifically recommended for use in laser

printers.

• To prevent special materials, such as transparencies and label

sheets from sticking together, remove them as they prints
out.

• Place transparencies on a flat surface after removing them

from the machine.

• Do not leave transparencies in the paper tray for long periods

of time. Dust and dirt may accumulate on them resulting in
spotty printing.

• To avoid smudging caused by fingerprints, handle

transparencies and coated paper carefully.

• To avoid fading, do not expose the printed transparencies to

prolonged sunlight.

• Store unused materials at temperatures between 15

o

30

C (59 oF to 86 oF). The relative humidity should be

between 10 % and 70 %.

• Verify that your labels’ adhesive material can tolerate fusing

temperature of 200

o

C (392o F) for 0.1 second.

o

C and

P

APER HANDLING

3.3

• Make sure that there is no exposed adhesive material

between labels. Exposed areas can cause labels to peel off
during printing, which can cause paper jams. Exposed
adhesive can also cause damage to machine components.

• Do not load a sheet of labels through the machine more than

once. The adhesive backing is designed for one pass through
the machine.

• Do not use labels that are separating from the backing sheet

or are wrinkled, bubbled, or otherwise damaged.

N

OTE

:

Do not use Carbonless paper and Tracing paper. They

could make smell of chemicals and damage your printer.

Selecting an Output Location

The machine has two output locations; the rear output slot (face
up) and the front output tray (face down).

3.4

P

APER HANDLING

Front output

tray

Rear output slot

To use the front output tray, make sure that the rear cover is
closed. To use the rear output slot, open the cover.

N

OTES

:

• If paper coming out of the front output tray has problems, such

as excessive curl, try printing to the rear output slot.

• To avoid paper jams, do not open or close the rear cover while

the machine is printing.

Printing to the Front Output Tray

The front output tray collects printed paper face-down, in
correct order. The tray should be used for most print jobs.

(Face down)

3

Printing to the Rear Output Slot

Using the rear output slot, paper comes out of the machine
face up.

Printing from the Bypass tray to the rear output slot provides the
straight paper path. Using the rear output slot might improve
the output quality with the following:

• envelopes

• labels

• small custom-sized paper

• postcards

• transparencies

(Face up)

P

APER HANDLING

3.5

To use the rear output slot:

1

Open the rear cover by pulling it upward.

W

ARNING

machine is hot when powered. Be careful not to be burned when
you access this area.

2

If you do not want to stack the printed pages on the rear
output slot, close the rear cover. The pages stack on the
front output tray.

:

The fusing area at the rear part of the inside of your

3.6

P

APER HANDLING

N

OTE

:

Printed paper might fall, because the rear output slot is

short.

Loading Paper in the Paper Tray

The paper tray can hold a maximum of 250 sheets of 20 lb plain
paper. For copying or faxing, you can use A4-, Letter- or
Legal-sized paper only. For PC-printing, you can use many
different sizes of paper; see page 3.2.

The paper level indicator on the front of the paper tray shows
the amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is lowered.

Paper full ❿

➛ Paper empty

To load paper, pull open the paper tray and load paper with the
print side face down.

3

You can load letterhead paper with the design side face down.
The top edge of the sheet with the logo should be placed at the
front side of the tray.

For details about loading paper in the paper tray, see “Loading
Paper” on page 1.11.

P

APER HANDLING

3.7

N

OTES

:

• If you experience problems with paper feed, place the paper in

the Bypass tray.

• You can load up to 150 sheets of

previously printed paper. The printed
side should be facing up with an
uncurled edge at the top side. If you
experience problems with paper
feed, turn the paper around. Note
that the print quality is not
guaranteed.

Using the Bypass Tray

Use the Bypass tray to print transparencies, labels, envelopes or
postcards in addition to making quick runs of paper types or
sizes that are not currently loaded in the paper tray.

Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized
materials can be printed with this printer. The minimum size is
76 by 127mm(3.0 by 5.0 in.) and the maximum size is 216 by
356mm(8.5 by 14 in.)

Acceptable print materials are plain paper with sizes ranging
from 100 x 148 mm (3.9 x 5.8 in.) to Legal, 216 x 356 mm
(8.5 x 14 in.), the largest size acceptable, and weighing between
16 lb and 32 lb.

N

OTES

:

• Always load only the print materials specified in the

Specifications on page A.6 to avoid paper jams and print quality
problems.

• Flatten any curl on postcards, envelopes and labels before

loading them into the Bypass tray.

• When you print on 76mm X 127mm (3 X 5 in.) sized media with

loading into the tray, open the rear output tray.

1

Load a sheet of the print material with the print side face
up and into the center of the tray.

3.8

P

APER HANDLING

For transparencies, hold the transparencies by the edges
and avoid touching the print side. Oils from your fingers
that are deposited on them can cause print quality
problems.

N

OTE

:

Make sure to open the rear output slot when you print on
transparencies. If not, they may tear while exiting the machine.

For envelopes, load a sheet with the flap side face down
and with the stamp area on the top left side.

2

Adjust the paper guide to the width of the print material.

3

The machine picks up the material from the tray and
begins printing.

N

OTE

:

When printing on previously
printed paper from the Bypass tray,
the printed side should be facing
down with an uncurled edge to the
machine. If you experience
problems with paper feed, turn the
paper around.

P

APER HANDLING

3.9

3

Open the rear cover to use the rear output slot.

4

After printing, close the rear cover.

Setting the Paper Type and Size for the Bypass Tray

After loading paper in the Bypass tray, you need to set the
correct paper type and size using the control panel buttons.
These settings will apply to copy mode. For PC-printing, you
need to select the paper size in the application program you use.

To set the paper size for the Bypass tray:

1

Press Menu.

The display shows “Paper Setting” on the top line and the
first item, “Paper Type,” on the bottom line.

2

Press Enter to access the menu item.

3

Use the scroll button ( or ) to find the paper type you
are using and press Enter to save it.

4

Press the button to scroll to “Paper Size” and press

Enter to access the menu item.

5

Use the scroll button ( or ) to display “Bypass Paper”
on the bottom line. Press Enter to access the menu item.

6

Use the scroll button ( or ) to find the paper size you
are using and press Enter to save it.

7

To return to Standby Mode, press Clear/Stop.

3.10

P

APER HANDLING

4

COPYING

This chapter gives you step-by-step instructions for copying
documents.

This chapter includes:

• Loading Paper for Copying

• Making Copies on the Document Glass

• Making Copies from the Automatic Document
Feeder

• Setting Copy Options

• Using Special Copy Features

• Changing the Default Settings

• Setting the Time Out Option

Loading Paper for Copying

You can copy a document to A4-, Letter- or Legal-sized paper.

The instructions for loading print materials are the same
whether you are printing, faxing or copying. For further details,
see page 1.11 for loading in the paper tray and page 3.8 for
loading in the Bypass tray.

Making Copies on the Document Glass

1

Lift and open the document cover.

4.2

C

OPYING

2

Place the document face down on the document glass and
align it with the registration guide on the top left corner of
the glass.

N

OTE

:

Make sure that no other documents are in the ADF
(Automatic Document Feeder). If a document is detected in the
ADF, it has priority over the document on the document glass.

3

Close the document cover.

N

OTES

:

• Leaving the cover open while copying may affect the copy quality

and toner consumption.

• If you are copying a page from a book or magazine, lift the cover

until its hinges are caught by the stopper and then close the
cover. If the book or magazine is thicker than 30 mm, start
copying with the cover open.

4

Enter the number of copy when you make more than two
copies, and then press Enter.

5

Customise the copy settings including copy size, contrast,
image by using the control panel buttons. See “Setting
Copy Options” on page 4.6.

To clear the settings, use the Clear/Stop button.

4

6

If necessary, you can use special copy features, such as
Auto Fit, Clone and 2-side copying.

7

Press Start to begin copying. The display shows the copy
processing.

N

OTES

:

• You can cancel the copy job during an operation. Press Clear/

Stop, and the copying will stop.

• Dust on the document glass may cause black spots on the

printout. Keep it always clean.

• To get the best scan quality, especially for coloured or gray

scaled images, use the document glass.

C

OPYING

4.3

Making Copies from the Automatic Document Feeder

Using the ADF (Automatic Document Feeder), you can load up
to 30 documents (75 g/m

When you use the ADF:

• Do not load documents smaller than 142 x 148 mm or

larger than 216 x 356 mm.

• Do not attempt to feed the following types of documents:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading

documents.

• Make sure any glue, ink or correction fluid on the paper is

completely dry before loading documents.

• Do not load documents containing different sizes or

weights of paper.

If you want to make copies from booklet, pamphlet,
transparencies or documents having other unusual
characteristics, use the document glass to load the document;
see page 4.2.

2

, 20lb) in one job.

4.4

C

OPYING

1

Load the documents up to 30 pages face up into the ADF
and adjust the document guides to the document size.

2

Make sure that the bottom of the document stack matches
the paper size marked on the document tray.

3

Enter the number of copy when you make more than two
copies, and then press Enter.

4

Customise the copy settings including copy size, contrast,
image by using the control panel buttons. See “Setting
Copy Options” on page 4.6.

To clear the settings, use the Clear/Stop button.

4

5

If necessary, you can use special copy features, such as
Collation and 2 or 4 up-copying.

6

Press Start to begin copying. The display shows the copy
processing.

N

OTE

:

Dust on the ADF glass may cause black lines on the
printout. Keep it always clean.

C

OPYING

4.5

Setting Copy Options

The buttons on the control panel let you make all the basic copy
options; contrast, image, copy size and number of copies. Set
the following options for the current copy job before pressing

Start to make copies.

N

OTE

: If you press Clear/Stop while you set the copy options,
all of the options you have set for the current copy job will be
canceled and return to their default status. Or, they automatically
returns to their default status after copying.

Contrast

If you have an original document containing faint markings and
dark images, you can adjust the brightness to make a copy that
is easier to read.

To adjust the contrast, press Contrast ().

Each time you press the button, the LED labeled with the
selected mode turns on.

You can choose from the following contrast modes:

•

Lighten

•

Normal

documents.

•

Darken

markings.

: works well with dark print.

: works well with standard typed or printed

: works well with light print or faint pencil

4.6

C

OPYING

Image

The Image setting is used to improve the copy quality by
selecting the document for the current copy job.

To select the image type, press Image ().

Each time you press the button, the LED labeled with the
selected mode turns on.

You can choose from the following image modes:

•

Text

: Use for documents containing mostly text.

•

Mixed

•

Photo

N

OTE

background, such as a newspaper or a catalog, you can get the
background on your copy.
If you want to reduce the background, change the Contrast
setting to Lighten and/or the Image setting to Text.

: Use for documents with mixed text and graphics.

: Use when the originals are photographs.

: When you copy a document containing color on the

Reduced/Enlarged Copy

Using the Reduce/Enlarge button, you can reduce or enlarge
the size of a copied image, from 25% to 400% when you copy
original documents from the document glass or from 25% to
100% from the ADF. Note that the zoom rate available is
different depending on the document loading method.

To select from the predefined copy sizes:

1

Press Reduce/Enlarge.

The default setting appears on the bottom line of the
display.

2

Use Reduce/Enlarge or the scroll button ( or ) to find
the size setting you want.

3

Press Enter to save the selection.

To fine-tune the size of copies:

1

Press Reduce/Enlarge.

2

Press Reduce/Enlarge or the scroll button ( or )
until “Custom:25-100%” or “Custom:25-400%” displays
on the bottom line. Press Enter.

3

Press the scroll button ( or ) until the copy size you
want appears on the display.

Pressing and holding the button allows you to quickly scroll
to the number you want.

You can enter the value using the number keypad.

4

Press Enter to save the selection.

N

OTE

:

When you make a reduced copy, black lines may appear at

the bottom of your copy.

4

C

OPYING

4.7

Using Special Copy Features

You can use the following copy features using the Special
button on the control panel:

•

Auto Fit

image to fit on the paper currently loaded in the machine.
See below.

•

Clone: Prints multiple image copies from the original

document on a single page. The number of images is
automatically determined by the original image and paper
size. See page 4.9.

•

Collation: Sorts the copy job. For example, if you make 2

copies of 3 page documents, one complete 3 page document
will print followed by the second complete document. See
page 4.10.

•

2-Side: Prints 2-sided original document on one sheet of

paper. See page 4.10.

•2/

4-Up

sheet of paper. See page 4.11.

•

Poster

can paste the printed pages together to make one poster­size document. See page 4.12.

: A

utomatically reduces or enlarges the original

: Prints 2/4 original images reduced to fit onto one

: Prints an image onto 9 sheets of paper (3x3). You

N

OTE

: Some features may not be available depending on where
you loaded the document, on the document glass or in the
Automatic Document Feeder.

Auto Fit Copying

This special copy mode can be applied when you load document

A

only using the document glass. If a document is detected in the
ADF, the Auto Fit does not work.

1

Load the document to be copied on the document glass,
and close the cover.

2

Press Special.

3

Press Special or the scroll button ( or ) until “Autofit”
appears on the bottom line.

4

Press Enter to save the selection.

4.8

C

OPYING

5

If necessary, customise the copy settings including number
of copies, contrast, image by using the control panel
buttons. See “Setting Copy Options” on page 4.6.

N

OTE

:

You cannot adjust the copy size using the Reduce/

Enlarge button while the Auto Fit copying is enabled.

6

Press Start to begin copying.

Clone Copying

This special copy mode can be applied when you load document
only using the document glass. If a document is detected on the
ADF, the Clone copying feature does not work.

1

Load the document to be copied on the document glass,
and close the cover.

2

Press Special.

3

Press Special or the scroll button ( or ) until “Clone”
displays on the bottom line.

4

Press Enter to save the selection.

5

If necessary, customise the copy settings including number
of copies, contrast, image by using the control panel
buttons. See “Setting Copy Options” on page 4.6.

N

OTE

:

You cannot adjust the copy size using the Reduce/

Enlarge button while making a clone copy.

6

Press Start to begin copying.

4

C

OPYING

4.9

Collation Copying

1

2

3

1

2

3

The Collation copying feature is available only when you load
documents in the ADF.

1

Load the documents to be copied in the ADF.

2

Press Special.

3

Press Special or the scroll button ( or ) until
“Collation” displays on the bottom line.

4

Press Enter to save the selection.

5

If necessary, customise the copy settings including number
of copies, copy size, contrast, image by using the control
panel buttons. See “Setting Copy Options” on page 4.6.

6

Press Start to begin copying.

2-side Copying

You can copy a 2-sided document on one page of A4, Letter or
Legal-sized paper.

When you copy using this feature, the machine prints one side
on the upper half of the paper and the other side on the lower
half without reducing the original. This feature is helpful for
copying a small-sized document, such as a name card.

If the original document is larger than the printable area, some
portions may not be printed.

This special copy mode can be applied when you load document
only using the document glass. If a document is detected in the
ADF, the 2-side copying feature does not work.

1

Load the document to be copied on the document glass,
and close the cover.

2

Press Special.

3

Press Special or the scroll button ( or ) until “2-Side”
displays on the bottom line.

4

Press Enter to save the selection.

5

If necessary, customise the copy settings including number
of copies, copy size, contrast, image by using the control
panel buttons. See “Setting Copy Options” on page 4.6.

4.10

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OPYING

6

Press Start to begin copying.

Your machine begins scanning the front side.

7

When “Set Backside” displays on the bottom line, open the
document cover and flip the document over. Close the
cover.

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:

If you press the Clear/Stop button or if no buttons are
pressed for about 30 seconds, the machine cancels the copy job
and returns to Standby Mode.

8

Press Start again.

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:

You cannot adjust the copy size using the Reduce/
Enlarge button for making a 2-side Copying.

1 2

2-up copying

1 2

3 4

4-up copying

2-up or 4-up Copying

The 2 or 4-up copying feature is available only when you load
documents in the ADF.

1

Load the documents to be copied in the ADF.

2

Press Special.

3

Press Special or the scroll button ( or ) until “2-Up” or
“4-Up” displays on the bottom line.

4

Press Enter to save the selection.

5

If necessary, customise the copy settings including number
of copies, contrast, image by using the control panel
buttons. See “Setting Copy Options” on page 4.6.

N

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:

You cannot adjust the copy size using the Reduce/
Enlarge button for making a 2 or 4-up copy.

6

Press Start to begin copying.

4

N

OTE

:

2-up copy reduces your original document by 50 %. 4-up
copy reduces the document by the following rates depending on
the paper loaded: 76 % for Letter, 81 % for A4 and 95 % for
Legal.

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4.11

Poster Copying

This special copy mode can be applied when you load document
only using the document glass. If a document is detected in the
ADF, the Poster copying feature does not work.

1

Load the documents to be copied on the document glass
and close the cover.

2

Press Special.

3

Press Special or the scroll button ( or ) until “Poster”
displays on the bottom line.

4

Press Enter to save the selection.

5

If necessary, customise the copy settings including number
of copies, contrast, image by using the control panel
buttons. See “Setting Copy Options” on page 4.6.

N

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:

You cannot adjust the copy size using the Reduce/
Enlarge button for making a poster.

6

Press Start to begin copying.

Your original document is divided into 9
portions. Each portion is scanned and
printed one by one in the following order:

4.12

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OPYING

Changing the Default Settings

The copy options, including contrast, image, copy size and
number of copies, can be set to the most frequently used
modes. When you copy a document, the default settings are
used unless they are changed by using the corresponding
buttons on the control panel.

To create your own default settings:

1

Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.

The first menu item, “Change Default”, appears on the
bottom line.

2

Press Enter to access the menu item. The first setup
option, “Contrast” appears on the bottom line.

3

Press the scroll button ( or ) to scroll through the
setup options.

4

When the option you want to set appears, press Enter to
access the option.

4

5

Change the setting using the scroll button ( or ) or
enter the value using the number keypad.

6

Press Enter to save the selection.

7

Repeat steps 3 through 6, as needed.

8

To return to Standby Mode, press Clear/Stop.

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:

While you set copy options, pressing Clear/Stop cancels

the changed settings and restores their default status.

C

OPYING

4.13

Setting the Time Out Option

You can set the time the machine waits before it restores the
default copy settings, if you do not start copying after changing
them on the control panel.

1

Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.

2

Press the scroll button ( or ) to display “Timeout” on
the bottom line.

3

Press Enter to access the menu item.

4

Press the scroll button ( or ) until the status you want
appears on the display.

You can select from 15, 30, 60 and 180 (seconds).
Selecting “Off” means that the machine does not restore
the default settings until you press Start to begin copying,
or Clear/Stop to cancel.

5

Press Enter to save the selection.

6

To return to Standby Mode, press Clear/Stop.

4.14

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OPYING

5

PRINTING

This chapter explains how to print your documents in
Windows and how to use the print settings.

This chapter includes:

• Printing a Document

• Setting Paper Properties

• Printing Multiple Pages on One Sheet of Paper
(N-Up Printing)

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

• Printing Posters

• Using Watermarks

• Using Overlays

• Setting Graphic Properties

• Setting Up the Locally Shared Printer

Printing a Document

The following procedure describes the general steps required for
printing from various Windows applications. The exact steps for
printing a document may vary depending on the application
program you are using. Refer to your software application’s
Operating Instructions for the exact printing procedure.

1

Open the document you want to print.

2

Select Print from the File menu.

The Print window displays. It may look slightly different
depending on your application.

The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.

Make sure that your
machine is selected.

5.2

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RINTING

Windows 98

3

To take advantage of the printer features provided by your
machine, click Properties in the application’s print window
and go to Step 4.

If you see Setup, Printer or Options, click that button
instead. Then click Properties on the next screen.

4

Now you see the Type 101 Properties window, which allows
you to access all of information you need when using your
machine.

The Layout tab first displays.

The preview image
shows the sample page
with the settings you
currently specified.

If necessary, select the Orientation option.

The

Orientation

which information is printed on a page.

option allows you to select the direction in

• Portrait

• Landscape
spreadsheet style.

•

If you want to rotate the page in 180 degrees, select

Rotate 180 Degrees

5

From the Paper tab, select the paper source, size and
type. For further details, see page 5.7.

6

If necessary, you can set in what sequence the pages will
be printed from the Extra tab. Select the required print
order from the Print Order drop-down list.

• Normal: Your machine prints in normal order.

prints across the width of the page, letter style.

prints across the length of the page,

.

Landscape

Portrait

5

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5.3

• Reverse All Pages: Your machine prints all of the pages
in reverse. This setting is helpful when you are using the
rear output slot.

• Print Odd Pages: Your machine prints only the odd
pages of the document.

• Print Even Pages

: Your machine prints only the even

pages of the document.

7

Click other tabs on the top of the Properties window to
access other features, if needed.

8

When you finish setting the properties, click OK until the
Print window displays.

9

Click OK to start printing.

Notes:

• Most Windows applications overrides settings you specified in
the printer driver. Change all of the print settings available in the
software application first, and change any remaining settings
using the printer driver.

• The settings you change remain in effect only while you are
using the current program. To make your changes permanent,
make them in the Printers folder. Follow these steps:

1. Click the Windows Start menu.

2. For Windows 95/98/Me/NT 4.0/2000, select Settings and then

Printers.
For Windows XP, select Printers and Faxes.

3. Select the Type 101 printer.

4. Click the right mouse button on the printer icon and:

• For Window 95/98/Me, select Properties.

• For Windows 2000/XP, select Printing Preferences.

• For Windows NT 4.0, select Document Default.

5. Change the settings on each tab and click OK.

5.4

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RINTING

Cancelling a Print Job

There are two ways to cancel a print job:

To stop a print job from the control panel:

Press the Clear/Stop button.

Your machine finishes printing the page
that is moving through the machine and
delete the rest of the print job. Pressing
the button cancels only the current job.
If more than one print job is in the
machine’s memory, you need to press
the button once for each job.

To stop a print job from the Printers folder:

1

From the Windows Start menu, select Settings.

2

Select Printers to open the Printers window and
double-click the Type 101 icon.

3

From the Document menu, select Cancel Printing
(Windows 9x/Me) or Cancel (Windows NT 4.0/2000/XP).

Windows 98

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OTE

:

You can access this window simply by double-clicking the

printer icon at the bottom right corner of the Windows desktop.

5

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5.5

Using a Favorite Setting

The Favorites option, which is visible on each properties tab,
allows you to save the current properties settings for future use.

To save a Favorites item:

1

Change the settings on each tab, as needed.

2

Enter a name for the item in the Favorites input box.

5.6

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RINTING

3

Click Save.

To use a saved setting, select it from the Favorites drop-down
list.

To delete a favorite setting item, select it from the list and click
Delete.

You can also restore the printer driver’s default settings by
selecting <Printer Default> from the list.

Using Help

Your machine has a help screen that can be activated by the
Help button in the printer’s properties window. These help
screens give detailed information about the printer features
provided by the printer driver.

You can also click from the upper right hand corner, and then
click on any setting.

Setting Paper Properties

Use the following options to set the paper handling needs when
you access the printer properties. See page 5.2 for more
information about accessing printer properties.

Click the Paper tab to access many paper properties.

1

2

3

4

Property Description

1

Copies

2

Size

Copies

copies to be printed. You can enter up to 999.

The
of paper loaded in the tray.

allows you to choose the number of

Size

option allows you to choose the size

If the required size is not listed in the
box, click

Add Custom

. When the Custom
Page Size window appears, set the paper size
and click

Ok

. The size setting appears on the

Size list so that you can select it.

Size

Enter the custom
name you want to
use.

Enter the paper
size.

5

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5.7

Property Description

3

Source

4

Type

Make sure that
corresponding paper tray.

Manual Feed

The
printing to special materials. You need to load
one sheet at a time into the Bypass Tray. See
page 3.8.

If the paper source is set to
the machine automatically picks up print
materials according to the following order:
the Bypass tray and the paper tray.

Make sure that

Default

material, select the corresponding paper
type. For more information about print
materials, refer to Chapter 3, "Paper
Handling."

If you use cotton paper, set the paper type to
Thick for the best printing.

To use recycled paper, which weights from
75g/m

coloured paper, select Colored(Coloured).

. If you load a different type of print

2

to 90g/m2 (20lb to 24lb), or other

Source

Type

is set to the

source is used when

Auto Select

is set to

Printer

,

5.8

1 2

3 4

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RINTING

Printing Multiple Pages on One
Sheet of Paper

You can select the number of pages to print on a single sheet of
paper. To print more than one page per sheet, the pages will
appear decreased in size and arranged on the sheet. You can
print up to 16 pages on one sheet.

1

To change the print settings from your software
application, access the printer properties. See page 5.2.

2

From the Layout tab, choose Multiple Pages per Side on
the Type drop-down list.

(N-Up Printing)

3

Select the number of pages you want to print per sheet
(1, 2, 4, 9 or 16) on the Pages per Side drop-down list.

4

Select the page order on the Page Order drop-down list, if
necessary.

132

4

Right, Then
Down

Check Print Page Border to print a border around each
page on the sheet. Print Page Border is enabled only, if
the pages per sheet is 2, 4, 9 or 16.

5

Click the Paper tab and select the paper source, size and
type.

6

Click OK and print the document.

123

4

Down, Then
Right

241

3

Left, Then
Down

341

2

Down, Then
Left

5

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5.9

Printing a Reduced or Enlarged Document

You can scale your print job on a page.

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

From the Layout tab, select Reduce/Enlarge on the
Type drop-down list.

3

Enter the scaling rate in the Persentage input box.

You can also click the or ❷ button.

5.10

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RINTING

4

Click the Paper tab and select the paper source, size and
type.

5

Click OK and print the document.

Fitting Your Document to a Selected Paper Size

You can scale your print job to any selected paper size

A

regardless of the digital document size. This can be useful when
you want to check fine details on a small document.

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

From the Layout tab, select Fit to Page on the Type
drop-down list.

3

Select the correct size from the Target Paper drop-down
list.

4

Click the Paper tab and select the paper source, size and
type.

5

Click OK and print the document.

5

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5.11

Printing Posters

You can print a single-page document onto 4, 9 or 16 sheets of
paper, for the purpose of pasting the sheets together to form
one poster-size document.

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

From the Layout tab, select Poster on the Type
drop-down list.

5.12

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RINTING

3

Configure the poster option:

You can select the page layout from 2x2, 3x3 or 4x4. If you
select 2x2, the output will be automatically stretched to
cover 4 physical pages.

2 x 2 3 x 3

Specify an overlap in millimeters or inches to make it
easier to reconstruct the resulting poster.

0.1 inches

0.1 inches

4

Click the Paper tab and select the paper source, size and
type.

5

Click OK and print the document. You can complete the
poster by reconstructing the results.

Using Watermarks

The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray letters
reading “DRAFT” or “CONFIDENTIAL” printed diagonally across
the first page or all pages of a document.

There are several predefined watermarks that come with your
machine, and they can be modified or you can add new ones to
the list.

5

Using an Existing Watermark

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

Click the Extras tab and select a watermark on the
Watermark drop-down list. It appears in the preview

image window.

Preview
image

P

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5.13

3

Click Ok and start printing.

Creating a Watermark

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

Click the Extras tab and click the Edit button in the
Watermark section. The Edit Watermarks window

appears.

5.14

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RINTING

3

Enter the text message you want to print in the
Watermark Message box.

The message displays in the preview image window. The
preview image is provided so that you can see how the
watermark will appear on the printed page.

When the First Page Only box is checked, the watermark
is printed on the

4

Select the watermark options.

You can select the font name, style and size and gray scale
level from the Font Attributes section and set the angle of
the watermark from the Message Angle section.

5

Click Add to add a new watermark to the list.

6

When you finish creating, click Ok and start printing.

To stop printing the watermark, select <No Watermark> on
the Watermark drop-down list.

first page

only

.

Editing a Watermark

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

Click the Extras tab and click the Edit button in the
Watermark section. The Edit Watermarks window

appears.

3

Select the watermark you want to edit on the Current
Watermarks list, and change the watermark message and

the options. Refer to “Creating a Watermark” on page 5.14.

4

Click Update to save the changes.

5

Click Ok.

Deleting a Watermark

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

From the Extras tab, click the Edit button in the
Watermark section. The Edit Watermarks window

appears.

3

Select the watermark you want to delete on the Current
Watermarks list and click Delete.

4

Click Ok.

5

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5.15

Dear ABC

Regards

WORLD BEST

WORLD BEST

Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the machine. You need
only tell the machine to print the letterhead overlay on your
document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay
containing your logo or image.

1

Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay. If
needed, save the file for later use.

5.16

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RINTING

2

When you change the print settings from your software
application, access the printer properties. See page 5.2.

3

Click the Extras tab and click Edit button in the Overlay
section.

4

In the Edit Overlays window, click Create Overlay.

5

In the Create Overlay window, type a name of up to eight
characters in the File name box. Select the destination
path, if necessary. (The default is C:\Formover).

6

Click Save. You can see the name on the Overlay List.

7

Click OK or Yes until you complete creating.

The file is not printed out. Instead it is stored in your
computer HDD disk.

N

OTE

:

The overlay document size must be the same as
documents you will print with the overlay. Do not create an overlay
with a watermark.

5

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5.17

Using a Page Overlay

After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:

1

Create or open the document you want to print.

2

When you change the print settings from your software
application, access the printer properties. See page 5.2.

3

Click the Extras tab.

4

Select the overlay you want to print from the Overlay
drop-down list box.

5

When the overlay file doesn’t appear on the Overlay List,
click the Edit button and Load Overlay, and select the
overlay file.

5.18

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RINTING

If you have stored the overlay file you want to use into an
external source, you can also load the file when you access
this Load Overlay window.

After you select the file, click Open. The file is now shown
in the Overlay List box and is available for printing. Select
the overlay from the Overlay List box.

6

If necessary, click Confirm Page Overlay When
Printing. When this box is checked, a message window

appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.

Answering Yes to the window means that the selected
overlay will be printed with your document. Answering No
to the window cancels overlay printing.

If this box is empty and an overlay has been selected, the
overlay will be automatically printed with your document.

7

Click OK or Yes until the printing starts.

The overlay is downloaded with your print job and printed
on your document.

Note: The resolution of the overlay document must be the same
as that of the document you will print with the overlay.

Deleting a Page Overlay

You can delete page overlays that are no longer used.

1

In the printer properties window, click the Extras tab.

2

Click Edit in the Overlay section.

3

Select the overlay you want to delete from the Overlay
List box.

4

Click Delete Overlay.

5

Click OK until you exit the Print window.

5

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5.19

Setting Graphic Properties

Use the following graphic options to adjust the print quality for
your specific printing needs. See page 5.2 for more information
about accessing printer properties.

Click the Graphics tab to display the properties shown below.

1

2

3

5.20

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RINTING

Property Description

You can select the printing resolution by
choosing from 600 dpi (Normal) or
300 dpi (Draft). The higher the setting,

1

Resolution

the sharper the clarity of printed
characters and graphics. Higher settings
may increase time it takes to print a
document.

Selecting this option extends the life of your
toner cartridge and reduces your cost per
page without a significant reduction in the
print quality.

•

Printer Setting

: When you select this

option, the Toner Save feature is

2

Toner Save

determined by the setting you’ve made on
the control panel of the printer.

•

On

: Select this option to allow the printer

to use less toner on each page.

•

Off

: When you do not need to save toner

to print a document, select this option.

Property Description

3

Advanced

Options

You can set advanced settings by clicking
the

Advanced Options

Darkness

Use this option to lighten or darken the
image appearance in your print.

•

Normal

documents.

•

Light

widths or darker gray scale images.

•

Dark

higher definition in graphics and lighter
gray scale images.

When the
all text in your document is allowed to print
darker than a normal document.

: This setting is for normal

: This setting is for bolder line

: This setting is for finer line width,

Darken Text

button.

option is checked,

5

Print All Text Black

When the
checked, all text in your document is
allowed to print solid black, regardless of
the colour it appears on the screen. When
it is not checked, coloured text is allowed
to print in shades of gray.

Print All Text Black

option is

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5.21

Property Description

3

Advanced
Options

(continued)

True Type Options

This option determines what the driver
tells the machine about how to image the
text in your document. Select the
appropriate setting according to the status
of your document.

•

Download as Bit Image

option is selected, the driver downloads
the font data as bitmap images.
Documents with complicated fonts, such
as Korean or Chinese, or various types of
fonts print faster in this setting.

•

Print as Graphics

selected, the driver downloads any fonts
as graphics. When printing documents
with high graphic content and relatively
few TrueType fonts, printing performance
(speed) may be enhanced in this setting.

: When this option is

: When this

5.22

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RINTING

Setting Up the Locally Shared Printer

You can connect the machine directly to a selected computer,
which is called “host computer,” on the network. Your machine
can be shared by other users on the network through a Windows
9x, Me, 2000, XP or NT 4.0 network printer connection.

In Windows 9x/Me

Setting Up the Host Computer

1

Start Windows.

2

From the Start menu, select Control Panel and
double-click on the Network icon.

3

Check the File and Print Sharing box and click OK.

4

Click Start and select Printers from Settings. Double­click your printer name.

5

Select Properties in the Printer menu.

6

Click the Sharing tab and check the Shared As box. Fill in
the Shared Name field and then click OK.

Setting Up the Client Computer

1

Right-click Start and select Explorer.

2

Open your network folder in the left column.

3

Right-click the shared name and select Capture Printer
Port.

4

Select the port you want, check the Reconnect at log on
box and then click OK.

5

From the Start menu, select Settings and then Printers.

6

Double-click your printer icon.

7

From the Printer menu, select Properties.

8

From the Details tab, select the printer port and click OK.

In Windows NT 4.0/2000/XP

Setting Up the Host Computer

1

Start Windows.

2

For Windows NT 4.0/2000, from the Start menu, select
Settings and then Printers.

For Windows XP, from the Start menu, select Printers and
Faxes.

3

Double-click your printer icon.

5

4

From the Printer menu, select Sharing.

P

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5.23

5

For Windows NT 4.0, check the Shared box.

For Windows 2000, check the Shared As box.

For Windows XP, check the Share this printer box.

6

For Windows NT 4.0, fill in the Share Name field and click
OK.

For Windows 2000/XP, fill in the Shared Name field and
click OK.

Setting Up the Client Computer

1

Right-click Start and select Explorer.

2

Open your network folder in the left column.

3

Click the shared name.

4

For Windows NT 4.0/2000, from the Start menu, select
Settings and Printers.

For Windows XP, from the Start menu, select Printers and
Faxes.

5

Double-click your printer icon.

6

From the Printer menu, select Properties.

7

Press the Ports tab and click Add Port.

8

Select Local Port and click New Port.

9

Fill in the Enter a port name field and enter the shared
name.

10

Click OK and click Close.

11

For Windows NT 4.0, click OK.

For Windows 2000/XP, click Apply and click OK.

5.24

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6

SCANNING

Scanning with your machine lets you turn pictures and text
into digital files on your computer. Then you can fax or
e-mail the files, display them on your web site or use them
to create projects.

This chapter includes:

• Scanning Basics

• Scanning Process with TWAIN-enabled Software

Scanning Basics

Your machine offers a following way to begin scanning:

• From TWAIN-compliant software: You can use other software

including Adobe PhotoDeluxe and Adobe Photoshop. See
page 6.2.

N

OTES

:

• To scan with your machine, you must install the MFP driver.

• Scanning is done through the same LPT or USB port currently

assigned for your printer port.

Scanning Process with TWAIN­enabled Software

If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe
PhotoDeluxe or Adobe Photoshop. The first time you scan with
your machine, select it as your TWAIN source in the application
you use.

The basic scanning process involves a number of steps:

• Place your photograph or page on the document glass or in

the ADF.

• Open an application, such as PhotoDeluxe or Photoshop.

• Open the TWAIN window and set the scan options.

• Scan and save your scanned image.

You need to follow the program’s instructions for acquiring an
image. Please refer to the Operating instructions of the
application.

6.2

S

CANNING

7

MAINTENANCE

This chapter provides information for maintaining your
machine and the toner cartridge.

This chapter includes:

• Clearing the Memory

• Cleaning Your Machine

• Maintaining the Toner Cartridge

• Consumables and Replacement Parts

Clearing the Memory

You can selectively clear information stored in your machine’s
memory.

1

Press Menu on the control panel until “Maintenance”
appears on the top line of the display.

2

Press the scroll button ( or ) until you see “Clear
Memory” on the bottom line and press Enter.

The first available menu item, “Paper Setting,” displays on
the bottom line.

3

Press the scroll button ( or ) until you see the item you
want to clear.

• Paper Setting: Restores all of the Paper Setting options to
the factory default.

• Copy Setup: Restores all of the Copy Setup options to the
factory default.

• Fax Setup: Restores all of the Fax Setup options to the
factory default.

• Fax Feature: Cancels all of the scheduled fax jobs in the
machine’s memory.

• Advanced Fax: Restores all of the Advanced Fax setting
options to the factory default.

• Sound/Volume: Resets the sound and volume settings to
the factory default.

• Machine Setup: Resets all of the system settings, such as
the machine ID, date and time, display language and
save modes, to the factory default.

• Sent Report: Clears all of records of your faxes sent.

• RCV Report: Clears all of records of your faxes received.

• Phone Book: Clears the speed dial or group dial numbers
stored in the memory.

4

Press Enter. The selected memory is cleared and the
display asks you to continue clearing the next item.

5

Repeat steps 2 and 3 to clear another item.

OR

To return to Standby Mode, press Clear/Stop.

7.2

M

AINTENANCE

Cleaning Your Machine

To maintain the print quality, follow the cleaning procedures
below each time the toner cartridge is replaced or if print quality
problems occur.

N

OTES

:

• While cleaning the inside of the printer, be careful not to touch
the transfer roller (located underneath the toner cartridge). Oil
from your fingers can cause print quality problems.

• Cleaning the cabinet of the printer with surfactants containing
large amounts of alcohol, solvent or other strong substances can
discolour or crack the cabinet.

Cleaning the Outside

Clean the cabinet of the printer with a soft, lint-free cloth. You
can dampen the cloth slightly with water, but be careful not to
be let any water drip onto the printer or inside of it.

Cleaning the Inside

During the printing process, paper, toner and dust particles can
accumulate inside the machine. This buildup can cause print
quality problems, such as toner specks or smearing. Cleaning
the inside of the machine clears or reduces these problems.

1

Turn the machine off and unplug the power cord. Wait for
the machine to cool down.

2

Open the front cover and pull the toner cartridge out,
lightly pushing it down.

7

M

AINTENANCE

7.3

3

With a dry and lint-free cloth, wipe away any dust and
spilled toner from the toner cartridge area and the toner
cartridge cavity.

N

OTE

: To prevent damage to the toner cartridge, do not expose it

to light for more than a few minute. Cover it with a piece of paper,
if necessary. Do not touch the black transfer roller inside the
machine.

4

Reinsert the toner cartridge and close the cover.

5

Plug in the power cord and turn the machine on.

7.4

M

AINTENANCE

Cleaning the Scan Unit

Keeping the scan unit clean helps ensure the best possible
copies. We suggest that you clean the scan unit at the start of
each day and during the day, as needed.

1

Slightly dampen a soft lint-free cloth or paper towel with
water.

2

Open the document cover.

3

Wipe the surface of the document glass and ADF glass
until it is clean and dry.

White sheet

ADF glass

4

Wipe the underside of the white document cover and white
sheet until it is clean and dry.

5

Close the document cover.

Document
cover

Document glass

7

M

AINTENANCE

7.5