Renaissance Learning NEO, NEO 1, NEO 2 User Manual

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User Manual

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3/2010 NEO NEOMAN-0310

ONTENTS

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

NEO 1 and NEO 2 in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Types of Tips in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Getting to Know Your NEO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Installing the Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

How to Install AA Batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

How to Install and Charge a Rechargeable Battery Pack. . . . . . . . . . . . . . . . . . . . . . . . . .4

Starting the NEO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Starting to Write on Your NEO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

SmartApplets Included on Your NEO. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connecting a NEO to Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Sending Files from One NEO to Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Printing Files from Your NEO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Printing from NEO Using a USB Cable Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

How to Send Text to a Printer Using IR Beaming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

How to Print Wirelessly Using NEO 2’s RF Capability . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Getting Started with the NEO Manager Software . . . . . . . . . . . . . . . . . . . . . . . . . . 13

About the NEO Manager Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Installing the NEO Manager Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Starting the NEO Manager Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

About the Tabs in NEO Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Monitoring the Connected NEOs in NEO Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Setting Up the Renaissance Receiver and Using NEO 2’s Wireless

Capabilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Connecting the Renaissance Receiver to Your Computer . . . . . . . . . . . . . . . . . . . . . . . . 18

Naming the Renaissance Receiver (Wireless Network). . . . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the Renaissance Place Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

On Windows Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

On Macintosh Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

On Windows Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

On Macintosh Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

NEO 1 and NEO 2

User Manual

C ONTENTS

. . . . .

Installing and Using NEO Share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Installing NEO Share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

On Windows Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

On Macintosh Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Starting the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

About the Pickup Zone, Files for Pickup, and Files Received . . . . . . . . . . . . . . . . . . . . .23

Sending Text to NEO 2s Using the Pickup Zone. . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Choosing the Files for Pickup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Monitoring the Files Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Deleting Files Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Saving and Clearing Files Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Opening the Files Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

How NEO 2 Users Pick Up Text or Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

How NEO 2 Users Send Files Back to NEO Share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Setting the NEO Share Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Closing the Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Using AlphaWord Plus to Write on NEO . . . . . . . . . . . 30

Starting AlphaWord Plus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Typing and Editing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Moving the Cursor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Selecting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Cutting, Copying, Pasting, and Deleting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

About the NEO Clipboard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

How to See What Is In the Clipboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

How to See the Space Used and Available in the Clipboard . . . . . . . . . . . . . . . . . . . . . .32

Creating New Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Naming and Saving Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Finding and Opening Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Formatting Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Changing Font Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Available Font Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Changing the Font Size on the NEO. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Finding Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Searching for Text in One File or All Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Finding and Replacing Text in One File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

NEO 1 and NEO 2

User Manual

C ONTENTS

Finding Sections in a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

An Example of How to Search for Sections in a File . . . . . . . . . . . . . . . . . . . . . . . 40

Checking Spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

How to Check Spelling in a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Turning Off Spell Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Adding Words to the User Dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Sending a New User Dictionary to NEOs Using NEO Manager . . . . . . . . . . . . . . . . . . .43

Using the Thesaurus or the Spanish-English Word Lookup . . . . . . . . . . . . . . . . . 44

Using the Thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Replacing the Thesaurus with the Spanish-English Word Lookup . . . . . . . . . . . . . . . .45

Using the Spanish-English Word Lookup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Using Linked Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Sending a Linked File to NEOs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Viewing Linked Files on NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Tips for Using Linked Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Sample Linked Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Character, Word, Paragraph, and Page Counts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

File Size Limits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

About the File Size Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Checking the Size and the Number of Pages Available for One File. . . . . . . . . . . . . . . .54

Checking the Number of Pages Written in Files 1–8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Clearing and Deleting Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Clearing a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Clearing All Open Files (File 1–File 8). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Deleting Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Deleting the Open File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Deleting a File from a List of Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Deleting All Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Recovering Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Using the Typing Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Using NEO Manager to View, Print, and Save Files . . . . . . . . . . . . . . . . . . . . . . . . 59

Retrieving Files from Connected NEOs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Viewing the Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Saving Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Where Files Are Saved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

How to Save the Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Sending (Beaming) Files to Other NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

. . . . .

NEO 1 and NEO 2

User Manual

iii

C ONTENTS

. . . . .

SmartApplets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Sending Files to Supported Web-Based Programs Using NEO 2 . . . . . . . . . . . . . 68

Sending Files from NEO 2 to Supported Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Retrieving Files from Supported Programs and Copying Them to NEO 2 . . . . . . . . . .70

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files . . . . . . . . . 71

Creating and Sending Files to NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Sending Rubrics or Other Linked Files to NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Sending Write On! Lessons to NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

About File Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Enabling Password Protection While Working in a File . . . . . . . . . . . . . . . . . . . . . . . . . 79

Changing a File’s Password While Working in the File . . . . . . . . . . . . . . . . . . . . . . . . . .79

Resetting File Passwords. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using a NEO Text2Speech Device to Read AlphaWord Plus Files Aloud . . . . . . .80

What Are SmartApplets? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Installed SmartApplets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Managing the SmartApplets on Your NEO. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Changing the Startup SmartApplet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Changing the Startup SmartApplet on the NEO Itself. . . . . . . . . . . . . . . . . . . . . . . . . . .82

Changing the Startup SmartApplet for One or More NEOs Using

NEO Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Disabling and Re-Enabling SmartApplets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Disabling or Re-Enabling a SmartApplet on a Single NEO. . . . . . . . . . . . . . . . . . . . . . .84

Disabling or Re-Enabling SmartApplets for One or More NEOs Using

NEO Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Installing or Updating SmartApplets on NEOs Using NEO Manager. . . . . . . . . . 85

Choosing SmartApplet Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Deleting SmartApplets from NEOs Using NEO Manager. . . . . . . . . . . . . . . . . . . . 88

Viewing SmartApplet Information in NEO Manager . . . . . . . . . . . . . . . . . . . . . . . 89

Adding SmartApplets to the List in NEO Manager . . . . . . . . . . . . . . . . . . . . . . . . . 90

Responder SmartApplet for NEO 2 . . . . . . . . . . . . . . 91

Preparing to Use NEO 2 with AccelTest, Accelerated Math RP, or the

2Know! Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

NEO 1 and NEO 2

User Manual

C ONTENTS

Using NEO 2 to Complete AccelTest Assignments . . . . . . . . . . . . . . . . . . . . . . . . . 91

Using NEO 2 in a Student-Paced Session in AccelTest . . . . . . . . . . . . . . . . . . . . . . . . . .92

Teacher Preparation Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Steps Students Follow during a Student-Paced Session . . . . . . . . . . . . . . . . . . . . .92

Using NEO 2 in a Teacher-Paced Session in AccelTest . . . . . . . . . . . . . . . . . . . . . . . . . .94

Teacher Preparation Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Steps Students Follow during a Teacher-Paced Session . . . . . . . . . . . . . . . . . . . . .94

Using NEO 2 to Complete Accelerated Math Assignments . . . . . . . . . . . . . . . . . . 95

Preparing to use NEO 2 with Accelerated Math RP . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Using NEO 2 with Accelerated Math RP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Teacher Preparation Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Steps Students Follow to Complete Accelerated Math Assignments . . . . . . . . . . .96

Using NEO 2 with the 2Know! Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

How Participants Respond to 2Know! Toolbar Questions Using NEO 2 . . . . . . . . . . .98

How Teachers Can Use NEO 2 to Control the 2Know! Toolbar Program . . . . . . . . . . .99

. . . . .

Accelerated Reader SmartApplet on NEO 2 . . . . . . . .100

Preparing to Use NEO 2 with Accelerated Reader RP. . . . . . . . . . . . . . . . . . . . . . 100

How Students Take Quizzes in the Accelerated Reader SmartApplet

on NEO 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Things to Check Before Students Start Quizzing on NEO 2 . . . . . . . . . . . . . . . . . . . . . 101

Steps for Taking a Quiz on NEO 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

MathFacts in a Flash SmartApplet on NEO 2 . . . . . . .107

Preparing to Use NEO 2 with MathFacts in a Flash RP . . . . . . . . . . . . . . . . . . . . 107

How Students Do MathFacts in a Flash Work on NEO 2 . . . . . . . . . . . . . . . . . . . 108

Things to Check Before Students Start Using the MathFacts in a Flash

SmartApplet on NEO 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

How Students Use NEO 2 with MathFacts in a Flash . . . . . . . . . . . . . . . . . . . . . . . . . .108

KeyWords SmartApplet . . . . . . . . . . . . . . . . . . . . . .111

Welcome to KeyWords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

How the KeyWords SmartApplet Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Starting the KeyWords SmartApplet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adding a Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

NEO 1 and NEO 2

User Manual

C ONTENTS

. . . . .

Choosing Your Name and Starting Lessons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Learning New Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Building Accuracy and Speed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Accuracy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Speed Builder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Taking an Accuracy and Speed Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

How Students Check Progress Using Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Teacher Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Deleting Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Creating a Group Progress Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Send Directly to Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Transfer to AlphaWord File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Setting Speed and Accuracy Goals for KeyWords Students . . . . . . . . . . . . . . . . . 124

Teacher-Set Goals Versus the Default Automatic Goals . . . . . . . . . . . . . . . . . . . . . . . . 124

How to Set Goals Manually in the Teacher Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Resetting Goals to the Default . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Choosing Whether to Enforce Use of the Correct Shift Key . . . . . . . . . . . . . . . . . 126

Enforcing Use of the Home Row . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Requiring One or Two Spaces between Sentences . . . . . . . . . . . . . . . . . . . . . . . . 128

Using NEO Manager with KeyWords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Setting KeyWords Options in NEO Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Retrieving KeyWords Data and Generating Reports in NEO Manager . . . . . . . . . . . . 132

About KeyWords Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Creating a Master Class Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

About the Options for Generating Reports on the NEO . . . . . . . . . . . . . . . . . . . . . . . . 136

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Sending Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Transferring Reports to AlphaWord Plus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Using KeyWords RP to View and Print Reports . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Synching KeyWords Data with KeyWords RP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

KeyWords Resources for Teachers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Materials for Handouts and Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

NEO Manager Start Menu or Program Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

NEO Manager CD or Downloaded Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Documentation CD for NEO 1 and NEO 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

KeyWords RP Resources Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

NEO 1 and NEO 2

User Manual

C ONTENTS

Resource Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Resource Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Keyboarding Ergonomics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Sample Lesson Plan for Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Teaching the Lesson. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146

Lessons in KeyWords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Why can’t I use the backspace key when using KeyWords? . . . . . . . . . . . . . . . . . . . . . 151

Why is there so much repetition of words in the practice passages? . . . . . . . . . . . . . . 151

Why are the passages so easy? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Why is the sequence of key introduction so different from what I am used to in

other typing programs? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Why do the students learn the ASKL keys first?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

What is the rationale for how the practice passages are sequenced? . . . . . . . . . . . . . . 152

Why aren’t my test scores updated when I retake an accuracy and speed

builder test in KeyWords?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

. . . . .

Passwords on NEOs and in NEO Manager . . . . . . . . .153

The Master Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

File Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Send List Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Changing Settings for NEO and SmartApplets . . . . . .155

Checking System Status on a NEO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Changing Settings Using the NEO Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . 156

How to Change Settings Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

About the Settings in the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Spell Check Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

AlphaWord Plus Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Change Default AlphaWord Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Turn Calculator Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Two-Button On Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Set Screen Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Keyboard Command Reference List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

View Keyboard Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Display Battery Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

NEO 1 and NEO 2

User Manual

vii

C ONTENTS

. . . . .

Change Keyboard Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Search for Networks (NEO 2 Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

About NEO 2 (NEO 2 Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Wireless Security (NEO 2 Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Update Text2Speech Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Other Settings You Can Change on the NEO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Changing the Auto Repeat Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Changing the Transfer Speed for Sending or Beaming Files. . . . . . . . . . . . . . . . . . . . . 164

USB or Cable Connection Transfer Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Beaming (IrDA) Transfer Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Changing the NEO Idle Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Using the NEO Manager Software to Change Settings . . . . . . . . . . . . . . . . . . . . . 165

Changing System Settings Using NEO Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

About the System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Changing SmartApplet Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

About the SmartApplet Settings Available in NEO Manager . . . . . . . . . . . . . . . . . . . . 170

AlphaWord Plus Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Spell Check Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Beamer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

KeyWords Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Disable This SmartApplet Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Restoring Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

How to Restore the Default SmartApplet and System Settings . . . . . . . . . . . . . . 174

Table of Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

viii

Using NEO Manager to Manage NEOs . . . . . . . . . . . .178

Using Send Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

What’s a Send List? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Saving Send Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179

Opening a Saved Send List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Closing a Saved Send List That Is Open . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .180

Requiring a Password for Changes Sent to NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . .180

Clearing (Removing) a Send List Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .180

Setting Preferences for the NEO Manager Software . . . . . . . . . . . . . . . . . . . . . . . 181

Resetting All Connected NEOs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Updating Your NEO Operating System or SmartApplets Using

NEO Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

How to Update NEOs without Preserving Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

NEO 1 and NEO 2

User Manual

C ONTENTS

How to Update NEOs While Preserving AlphaWord Plus Files and

KeyWords Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .184

Getting Information about Your NEO(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Getting Information About the AlphaHub in Your SmartOption

Mobile Lab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Beaming Files to and from NEOs . . . . . . . . . . . . . . .186

Beaming Files Between NEOs in AlphaWord Plus . . . . . . . . . . . . . . . . . . . . . . . . 186

Beamer and the NEO Clipboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Cancelling a Beam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Changing Beamer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Troubleshooting Beaming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

I want to change a setting, but I don’t know the master password. . . . . . . . . . . . . . . .188

I don’t see the Send option on my Beamer screen.. . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

My NEO says it can’t find a receiving device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188

I received an error when I tried to beam or receive a file. . . . . . . . . . . . . . . . . . . . . . . .189

I have data on the clipboard that I don’t want to lose. What should I do? . . . . . . . . .189

I keep getting an invalid password message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

I beamed a file with a password, but now that file doesn’t have a password on

the receiving device.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189

What does the message “could not find a sending device” mean? . . . . . . . . . . . . . . . .189

What do I do if the file I’m receiving is too big? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .190

My friend beamed an AlphaWord Plus file to me, but Beamer didn’t let me choose a file to put it in. It automatically put it in a new file. What

happened?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .190

Using AlphaBeam to Beam Files from NEO to Computers . . . . . . . . . . . . . . . . . 190

What You Need to Beam Files from NEO to Your Computer . . . . . . . . . . . . . . . . . . . .190

NEO’s IR Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .190

IR Capability on Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .190

Computer Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .190

Programs Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Installing AlphaBeam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Installing AlphaBeam on Windows Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Installing AlphaBeam on Macintosh OS 10 Computers. . . . . . . . . . . . . . . . . . . . . 193

Using AlphaBeam to Beam Files to Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

. . . . .

NEO 1 and NEO 2

User Manual

C ONTENTS

. . . . .

Using the NEO Calculator . . . . . . . . . . . . . . . . . . . . .196

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . .199

How to Use Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Pasting Calculations into AlphaWord Plus (Paper Tape) . . . . . . . . . . . . . . . . . . . 197

Turning Off the NEO Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

To Turn Off Calculator while Using AlphaWord Plus . . . . . . . . . . . . . . . . . . . . . . . . . . 198

To Turn Off Calculator from the SmartApplets Menu . . . . . . . . . . . . . . . . . . . . . . . . . .198

NEO Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Nothing appears on the NEO screen when I turn it on.. . . . . . . . . . . . . . . . . . . . . . . . .199

When I turn on my NEO, I see something other than the file that I

expected. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

When I attach my NEO to my computer, I can’t send any data, and my NEO

screen shows a file instead of the “Attached to…” message. . . . . . . . . . . . . . . . . . . . . 200

When I send a file to my computer, some of the characters don’t show up, or

some letters or words are missing.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

I try to type in a file, but no characters appear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

My file (or the end of my file) is filled with garbage characters.. . . . . . . . . . . . . . . . . . 201

When I transfer text to my Windows computer, the case of the characters is reversed; all the lowercase characters show up as uppercase, and the

uppercase characters show up as lowercase.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .201

When I press a key, the wrong letter appears on the screen. . . . . . . . . . . . . . . . . . . . . 201

My LCD screen broke. Is it covered under warranty? What should I do? . . . . . . . . . .201

Do I need antivirus software for my NEO? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

What should I do if I spill something on my NEO? . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

When I try to send NEO 2 files to supported programs such as Google Docs, I

see a message that says Wireless File Transfer is not installed or disabled. . . . . . . . 202

My Renaissance Place address can’t be verified in the Renaissance Wireless

Server Utility’s Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

My NEO is showing an error message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

The light on my Renaissance Receiver is amber, and my NEO 2s can’t

connect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

When I use the Responder, Accelerated Reader, or MathFacts in a Flash SmartApplets on NEO 2, I don’t seem to be connected to the right

Receiver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

NEO Manager Software Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

When I click the plus sign (or arrow) to check connections, NEO Manager

doesn’t show that any devices are currently connected. . . . . . . . . . . . . . . . . . . . . . . . 204

NEO 1 and NEO 2

User Manual

C ONTENTS

I have a NEO connected to a port on the AlphaHub, but when I check

the connections, the indicator is black instead of green.. . . . . . . . . . . . . . . . . . . . . . . 204

I can’t remember the password that I set, and now I can’t use NEO Manager

to configure my NEOs.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

I have a SmartApplet installed on my computer, but I can’t install it on the

NEOs.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

I’m managing a group of NEOs in a SmartOption Mobile Lab with an AlphaHub, and I want to change a setting on one of the SmartApplets, but I

don’t see the SmartApplet in the settings list in NEO Manager. . . . . . . . . . . . . . . . . 205

When I try to drag and drop text from my Windows computer, NEO

Manager doesn’t accept it.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Reinstalling or Repairing Keys on the NEO Keyboard . . . . . . . . . . . . . . . . . . . . .206

Reinstalling the Key Cap Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Reinstalling the Scissors Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207

Reinstalling the Spacebar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

. . . . .

About NEO Batteries and Power Sources . . . . . . . . . .211

How Your NEO Receives Power. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

NEO Turns on Automatically When Connected . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Replacing AA Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Using the Optional Rechargeable Battery Pack . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Specifications for the AC Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

About the Optional Rechargeable Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Conditioning the Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Storing and Recharging NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Lifetime of the Rechargeable Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Toxic Elements Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Low Battery Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Checking Battery Status (Charge) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Tips on Caring for Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

NEO’s Backup Lithium Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Warranty and Maintenance . . . . . . . . . . . . . . . . . . . .217

Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Guarantee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

NEO 1 and NEO 2

User Manual

C ONTENTS

. . . . .

Keyboard Commands and Special Characters . . . . . .221

Write On! Lessons for NEO . . . . . . . . . . . . . . . . . . . .229

Maintenance Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Storing Your NEO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Return Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

FCC Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

FCC Caution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

More Product Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .220

Keyboard Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

International and Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Troubleshooting Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

How to Use Write On! for NEO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Retrieving Writing Exercises from NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .230

Using NEO Manager to Retrieve Students’ Exercises . . . . . . . . . . . . . . . . . . . . . . . . . 230

Sending an Exercise Directly from NEO to Your Computer . . . . . . . . . . . . . . . . . . . . 230

Printing Exercises Directly from NEOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Road Map of Write On! Lesson Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Write On! Lesson Categories and Teaching Supplements . . . . . . . . . . . . . . . . . . 239

Elementary School Exercises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Middle School Exercises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242

High School Exercises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248

xii

NEO 1 and NEO 2

User Manual

ETTING

TARTED

Welcome to NEO, the better laptop for school and the perfect writing tool. With NEO, you can comfortably write, edit, and store text quickly and conveniently, no matter what your location. NEO’s light weight and long battery life make it an easy choice to use at school, the library, in meetings, or out in the field. NEO integrates with your computer and prints directly to your printer, either wirelessly or with a cable connection.

If you have a NEO 2 model, you can also use it as you would use a Renaissance Responder with a Renaissance Receiver, allowing you to get real-time input from students in your class. You can also use NEO’s radio frequency capability to print wirelessly.

NEO 1 and NEO 2 both come with NEO Manager software, the companion program that runs on your computer (Windows or Macintosh) and lets you manage and configure your NEOs.

This manual explains the many ways in which you can use your NEO. You can also find webinars and on-demand sessions in the Renaissance Training Center; go to www.renlearn.com/Profdevel/, click Professional Development, and then click Writing (NEO Laptops).

NEO 1 and NEO 2 in This Manual

This manual describes both NEO 1 and NEO 2 models. NEO 1 models are green with a NEO logo on the front; they use USB and IrDA connectivity. NEO 2 models are black with a NEO 2 logo on the front. They use USB and IrDA connectivity plus radio frequency (RF) wireless networking.

When the manual refers to NEO, the manual is referring to both models. When it refers to NEO 1 or NEO 2, the manual is describing features that are only available on that model.

Types of Tips in This Manual

In this manual, you’ll see two types of tips in the left margin. The icon in the tip shows you which type it is:

Tips with a light bulb are software tips. They provide helpful information such as reminders or alternate ways to do a task.

Tips with an apple are teacher tips. They provide ideas for using your NEOs in the classroom.

NEO 1 and NEO 2

User Manual

G ETTING STARTED

A The NEO screen. B The keyboard. The top row includes keys that

are unique to NEO, including on/off, the eight file keys, print, spell check, find, clear file, home, end, applets, and send.

C The green light is on when your NEO is

connected to a computer, to a SmartOption Mobile Lab, or to an AC adapter. If your NEO has a rechargeable battery pack, a green light means the batteries are charged; amber means they are being charged.

D The battery compartment cover. E The connection point for the AC adapter cord

(for NEOs with the rechargeable battery pack).

F The IR port for infrared beaming between NEOs

or between a NEO and a computer.

G The port for connecting NEO to a computer

using a standard USB cable.

H A USB port for connecting NEO directly to a

printer.

System Requirements

. . . . .

System Requirements

For the latest system requirements for computers used with NEO and NEO Manager, go to www.renlearn.com/requirements.

Getting to Know Your NEO

NEO 1 and NEO 2

User Manual

Installing the Batteries

After you install the batteries the first

time, you may use the small screw that came with the NEO to secure the cover. If you do this, you’ll

need to remove the screw the next time you install batteries.

Your NEO came with either three AA batteries or a rechargeable battery pack. (You can order the rechargeable battery pack after you receive the NEO if you prefer it to standard batteries.) You need to install the batteries or battery pack before you can use the NEO.

For more information about batteries and how to get the longest battery life, see “About NEO Batteries and Power Sources” on page 211.

How to Install AA Batteries

1. On the back of the NEO, put your thumbs in the circles on the battery

compartment cover remove it from the NEO.

G ETTING STARTED

Installing the Batteries

. . . . .

A and slide the compartment cover toward the left to

NEO 1 and NEO 2

User Manual

2. The first time you open the compartment, remove the small plastic bag that contains a Phillips screw. You can use this screw to hold the battery compartment cover shut.

G ETTING STARTED

Installing the Batteries

. . . . .

3. Insert three AA batteries into the compartment. Make sure the + end of each battery points toward the black and red cables.

4. Put the battery compartment cover back on and slide it back in place. You can insert the small Phillips screw in the hole provided to make sure the cover stays shut.

How to Install and Charge a Rechargeable Battery Pack

If you ordered a rechargeable battery pack, charge it as soon as possible after you receive it (see steps 5–7 below). Do not store the NEO without first charging the batteries.

1. On the back of the NEO, put your thumbs in the circles on the battery compartment cover ( left to remove it from the NEO.

A on the next page) and slide the cover toward the

NEO 1 and NEO 2

User Manual

G ETTING STARTED

After you install the rechargeable battery

pack the first time, you may use the small screw that came with the NEO to secure the cover. If

you do this, you’ll need to remove the screw the next time you install rechargeable batteries.

Installing the Batteries

. . . . .

2. The first time you open the compartment, remove the small plastic bag that contains a Phillips screw. You can use this screw to hold the battery compartment cover shut.

3. Insert the rechargeable battery pack in the NEO with the cable end toward the matching cable in the NEO. Then, gently pull that cable out and connect it to the rechargeable battery pack.

NEO 1 and NEO 2

User Manual

4. Put the battery compartment cover back on and slide it back in place. You can insert the small Phillips screw in the hole provided to make sure the cover stays shut.

G ETTING STARTED

Rechargeable batteries should be conditioned so they

hold a full charge. For more information, see page 212.

Installing the Batteries

. . . . .

5. Connect the AC adapter cord to your NEO at the connector shown B, and plug the cord into a working electrical outlet. The batteries will automatically start charging.

6. The first time you charge the battery pack, let it charge for 16 hours. Whenever you recharge the battery pack, let it charge for 4–8 hours. The light on the front of the NEO

You can use your NEO while it’s charging, but don’t disconnect it until the light on the front turns green to show you that it is fully charged.

C is green when the NEO is fully charged.

7. Disconnect the AC adapter cord when you’ve finished charging the battery pack.

NEO 1 and NEO 2

User Manual

Starting the NEO

You can use the Two-Button On

setting to require you to press both on/off and enter to start the NEO. This

helps prevent the NEO from being turned on accidentally. See page 159 to turn this setting on using the NEO Control Panel, or go to page 168 to find out how to change it for NEOs using the system settings in the NEO Manager software.

To start your NEO after you install the batteries, press on/off A.

G ETTING STARTED

Starting the NEO

. . . . .

Starting to Write on Your NEO

NEO 1 and NEO 2

User Manual

When you want to shut down your NEO, just press the on/off key again.

NEO will shut itself off if it has been idle for 4 minutes in most SmartApplets (30 minutes in the Responder SmartApplet and 10 minutes in the Accelerated Reader SmartApplet).

To change the idle time on one NEO in the Control Panel, see page 165; to change it in the system settings in the NEO Manager software, see page 165. Please note that any changes you make will not affect the Accelerated Reader and Responder SmartApplets.

When you start your NEO, it opens the AlphaWord Plus SmartApplet, where you can do your writing. Simply press one of the file keys at the top of the keyboard to choose the file that you want to write in, and begin typing. Your writing is saved as you type. If you turn off the NEO, or if it shuts itself off after it has been idle, you will still find your writing in that file when you start the NEO again.

For more information about writing in AlphaWord Plus, see page 30.

NEO 1 and NEO 2

User Manual

G ETTING STARTED

SmartApplets Included on Your NEO

. . . . .

SmartApplets Included on Your NEO

AlphaWord Plus isn’t the only SmartApplet installed on your NEO. Each NEO also comes with several other SmartApplets (programs) installed. The table below describes these SmartApplets; note that some are for NEO 2 only because they require its wireless capabilities.

SmartApplet What to Use It For

Responder (NEO 2 only)

Use this SmartApplet to use your NEO 2 as you would use a Renaissance Responder. You or your students can use it with the 2Know! Toolbar, AccelTest software, and Accelerated Math RP. You must have a Renaissance Receiver to use NEO 2 as you would use a Responder. For more information, see page 91.

AlphaWord Plus Use this SmartApplet to write on your NEO. This

SmartApplet opens automatically when you start the NEO unless you have changed the startup SmartApplet (see page 82). For more about writing on your NEO, see page 30.

Accelerated Reader (NEO 2 only)

Students can use this SmartApplet to take some Accelerated Reader quizzes on their NEO 2s if you have a Renaissance Receiver and meet other requirements. For more information, see page 100.

MathFacts in a Flash (NEO 2 only)

Students can use this SmartApplet to complete MathFacts in a Flash practices and tests on their NEO 2s if you have a Renaissance Receiver and meet other requirements. For more information, see page 107.

KeyWords (US) or KAZ (UK)

Use this to learn keyboarding or to teach it to your students. For more information about KeyWords, see page 111.

Beamer Use this to send (or beam) files to another NEO or to receive

files from another NEO through the infrared port. For more information, see page 186.

Control Panel Use this to change settings for the NEO or for SmartApplets.

For more information, see page 156.

AlphaQuiz (US only)

Use this SmartApplet to administer quizzes to students on the NEO. On your computer, you’ll need to install QuizDesigner and QuizManager. QuizDesigner allows you to create the quizzes, and QuizManager allows you to send the quizzes to NEOs and retrieve student responses. You can download the programs and instructions from our Web site or install the programs and open the instructions in the NEO Manager CD’s AlphaQuiz folder (if you received a CD).

Calculator Use this to do mathematical calculations. See page 196.

AlphaQuiz is installed on new US NEO 1 laptops, but

not new NEO 2 laptops.

However, you can install it on NEO 2 laptops using the NEO Manager software. See page 85 to find out how to install SmartApplets on NEOs.

G ETTING STARTED

If you have a SmartOption Mobile

Lab, and you want to use NEO Manager to work with your NEOs, connect

them to the lab instead of connecting them directly to your computer. See the instructions that came with your lab.

On Windows XP

computers, you may

be notified that the driver is not certified for Windows XP. The driver will

work for your system; to go on, click Continue Anyway.

Connecting a NEO to Your Computer

You should connect your NEO to your computer when you want to

• Send a file to a program in your computer (see page 10).

• Manage your NEO using the NEO Manager software (see page 13).

Follow these steps to connect the NEO to your computer:

1. If this is the first time you have connected the NEO to your computer, check the following:

• Make sure that you are logged in as an administrator or that you have

permissions that allow the device drivers to load properly.

• Exit the NEO Manager software if it is running on the computer.

2. Using the cable that came with the NEO, connect the thin, flat connector

A to your computer, and connect the square end B to your NEO at C.

. . . . .

NEO 1 and NEO 2

User Manual

3. On Windows computers, you may be prompted to install a driver the first time you connect your NEO to the computer with a USB cable. If so, accept the default values in the Wizard and click Next > in each panel. When you’ve finished, restart the computer.

On Macintosh OS 10 computers, the first time you connect your NEO, a keyboard setup assistant will open. Follow the instructions in the assistant.

4. The message on your NEO will tell you that it is connected and remind you what to press to send a file or to switch files.

G ETTING STARTED

If you have a SmartOption Mobile

Lab, there are two ways to send files from multiple NEOs to your computer:

• You can retrieve and open

files from NEOs using the NEO Manager software. See page 59.

• If you use NEO Share,

students can press cmd-send to send files back to you. See page 27.

If your text isn’t

correct in your

computer file, your

computer program may need a slower transfer speed. See page 164 to change the transfer speed for USB cable connection file transfers.

Sending Files from One NEO to Your Computer

. . . . .

Sending Files from One NEO to Your Computer

If you are using just one NEO, you can send NEO files to a program on your computer in two ways:

• By connecting NEO to the computer with a cable and then sending the file. See the steps below to do this.

• By using AlphaBeam software and NEO’s infrared beaming capability to send the file to your computer. See page 190 for instructions.

You can send files to any program that allows you to type text, including word processing programs, text fields in multimedia or graphics programs, or spreadsheet programs. If you are using a spreadsheet program, on NEO, you can set up data using tabs and returns so it transfers into your spreadsheet program more smoothly.

Follow these steps to send a file over a cable connection:

1. Exit NEO Manager on the computer if the program is running.

2. Turn on your NEO and open the file that you want to send by pressing

one of the file keys or opening a saved file (see page 34).

3. Connect the NEO to your computer (see page 9).

4. On your computer, open the program and file that you want to send the

NEO file into. Place your cursor where you want the NEO text to start.

5. Press send on your NEO. As NEO sends the file, you will see the

following:

• The text from the NEO file will begin appearing in the file on your computer. (If the NEO file has a linked file, the main file text will be sent first; then, the linked file text will be sent.)

• The NEO will show a progress bar as the file is sent.

Wait until the entire file is sent.

6. Save the file on your computer.

7. If you want to send another file from your NEO, do this:

• When connected to a Windows computer: Press  and the file

number key on the NEO to switch to that file on the NEO.

• When connected to a Macintosh computer: Press , option, and the file number key on the NEO to switch to that file on the NEO.

Then, open the file on your computer where you want to send the NEO file. Press send again on the NEO.

8. Disconnect the cable from your computer and the NEO.

9. If you don’t want to keep the file on the NEO, press clear file to delete the

text.

NEO 1 and NEO 2

User Manual

Printing Files from Your NEO

For more about printers’ compatibility with

NEO, go to

http://support.renlearn.com/ techkb/techkb/6833262e.asp.

You can print a NEO file from your computer after sending it (see page 10) or retrieving it using NEO Manager (see page 59). You can also print directly from your NEO. There are three ways to do this:

• You can connect your NEO to a printer with a USB cable and then press print on the NEO as described below.

• You can use IR beaming to send the file from NEO to your printer as described below. (For more about IR requirements, see page 190.)

• For NEO 2 only, you can use wireless printing. See the next page.

NEO doesn’t control print settings such as font, print quality, margins, and so on. These settings are determined by the printer’s default settings.

Printing from NEO Using a USB Cable Connection

G ETTING STARTED

Printing Files from Your NEO

. . . . .

1. Plug one end of the printer’s USB cable into NEO’s USB printer port A.

2. Make sure the other end of the USB cable is plugged into the printer, and

make sure the printer is on.

3. Make sure NEO is turned on.

4. Open the NEO file that you want to print. (If you want to print a linked file

instead of the main file, press ctrl-L to open the linked file. For more about linked files, see page 48.)

5. Press print on NEO to print the open file.

How to Send Text to a Printer Using IR Beaming

If your printer has an IR transceiver, you can print using IR beaming. Follow these steps:

1. Make sure your NEO is turned on.

2. Open the NEO file that you want to print. (If you want to print a linked file

instead of the main file, press ctrl-L to open the linked file.)

NEO 1 and NEO 2

User Manual

G ETTING STARTED

Printing Files from Your NEO

. . . . .

3. Point your NEO’s IR port A toward the printer’s IR transceiver.

4. Press print on the NEO to print the open file.

How to Print Wirelessly Using NEO 2’s RF Capability

To print wirelessly with NEO 2, you must have a Renaissance Receiver connected to your computer. (See page 18 to set up the Receiver.) The NEO 2 file will print to your computer’s default printer.

1. Make sure your NEO 2 is turned on.

2. Open the NEO file that you want to print. (If you want to print a linked file

instead of the main file, press ctrl-L to open the linked file. For more about linked files, see page 48.)

3. Press print on the NEO 2.

4. NEO 2 will look for a cable connection first, then for an IR connection. If

neither is found, NEO 2 will search for networks (that is, computers connected to Renaissance Receivers).

When it lists those networks, use the arrow keys to highlight the Receiver name you want. Then, press enter. NEO 2 will connect to the computer that has that Receiver, and it will print to the computer’s default printer.

NEO 1 and NEO 2

User Manual

G ETTING STARTED

64-bit versions of operating systems are not supported.

Getting Started with the NEO Manager Software

About the NEO Manager Software

When you install the NEO Manager software on your computer, it can help you manage a single NEO or up to 30 NEOs in a SmartOption Mobile Lab.

With NEO Manager software, you can do the following:

Where to Find

NEO Manager Tasks

Instructions

. . . . .

Send files to your NEOs. You can send any text, rubrics for assignments, or Write On! lessons to specific files on your NEOs. You can also send linked files.

Get files from your NEOs and view, print, or save them. This is faster than sending files to your computer one by one from each NEO.

Retrieve students’ KeyWords work from US NEOs, view reports on that work, and send the data to Renaissance Place. (In the UK, NEO Manager does not have a KeyWords tab because KAZ is used instead of KeyWords.)

Install and delete SmartApplets on your NEOs. Pages 85 and 88

Change settings for connected NEOs. For example, you can change the master password or file passwords.

Keep track of the connected NEOs and their status. Page 16

Installing the NEO Manager Software

Follow the instructions for your type of computer to install the NEO Manager software.

Note: The Renaissance Wireless Server Utility is installed with the NEO Manager software. This utility is used if you have a Renaissance Receiver and one or more NEO2s.

Page 71

Page 59

Page 128

Page 165

NEO 1 and NEO 2

User Manual

On Windows Computers

NEO Manager software works in Windows 2000, Windows XP, Windows Vista and Windows 7.

1. Make sure that you are logged in to the computer as an administrator or

that you have administrator privileges.

G ETTING STARTED

Getting Started with the NEO Manager Software

. . . . .

2. If you have a NEO Manager CD, insert it into your computer and view the

contents.

If you have downloaded a new version of the software, extract the files from the .zip file you downloaded. View the extracted files.

3. Double-click the setup.exe file.

4. Click Next > in the first panel of the installation wizard.

5. Read the license agreement. You can print the license if you wish by

clicking the button provided. Click the first option to accept the terms and click Next >.

6. If you need to restart your computer, on the last panel of the wizard, click

an option to choose whether to restart your computer now or later. Then, click Finish.

If a restart is not required, leave the box checked if you want to view the Read Me file. Click Finish.

On Macintosh Computers

NEO Manager software works in OS 10.3.9, 10.4.x, 10.5.x, and 10.6.x.

1. Make sure that you are logged in to the computer as an administrator or

that you have administrator privileges.

2. If you have a NEO Manager CD, insert it into your computer and view the

contents.

If you have downloaded a new version of the software, open the .dmg file you downloaded.

3. Double-click NEO Manager Installer.

4. Enter the administrator user name and password for the computer. Then,

click OK.

5. Read the license agreement. (You can use the buttons to print or save it.)

Then, click Continue.

6. Click Agree when the program asks if you want to agree to the license

agreement.

7. Click Install to start the installation.

8. Click OK when a message tells you that it may automatically restart your

computer after installation.

9. The installer will also ask if you want to add the program to the dock. Click

Yes or No. The installation will finish. Your computer may restart.

After installation, the folders where NEO Manager and the Renaissance Wireless Server Utility were installed will open.

NEO 1 and NEO 2

User Manual

Starting the NEO Manager Software

On Windows Computers

Click StartProgramsNEO ManagerStart NEO Manager.

On Macintosh Computers

1. Open the Applications folder on your computer.

2. Open the AlphaSmart folder, then the AlphaSmart Manager 2 folder.

3. Double-click NEO Manager.

If you have added NEO Manager to the dock, you can click the icon in the dock instead of following the steps above.

About the Tabs in NEO Manager

NEO Manager has a tab for each type of task in the program:

G ETTING STARTED

Getting Started with the NEO Manager Software

. . . . .

NEO 1 and NEO 2

User Manual

• Get/Print AlphaWord Files: Use this tab to get the AlphaWord Plus files that are in files 1–8 on each connected NEO. You can then view, print, or save the files. For more information, see page 59.

• AlphaWord Files to Send: Use this tab to send text files, linked files, rubrics for assignments, or Write On! lessons to any of the numbered files on the connected NEOs. For more information, see page 71.

• KeyWords (US Only): Use this tab to retrieve data about student work in KeyWords from the connected NEOs and to send the data to Renaissance Place. For more information, see page 128. (In the UK, NEO

G ETTING STARTED

Getting Started with the NEO Manager Software

. . . . .

Manager does not have a KeyWords tab because KAZ is used instead of KeyWords.)

• SmartApplets: Use this tab to install or remove SmartApplets on the connected NEOs. This is a good way to make sure several NEOs have the same SmartApplets. For more information, see page 81.

• Settings: Use this tab to change the system settings or SmartApplet settings for connected NEOs. For more information, see page 165.

• Send List: Use this tab to review a list of the files, SmartApplets, or changes that you have chosen to send to NEOs. You can also choose which NEOs to send these items to. When you’re ready, you can click Send. For more about send lists, see page 178.

Monitoring the Connected NEOs in NEO Manager

The bottom of the NEO Manager window shows you how many NEO 1 or NEO 2 laptops (NEO devices) are connected

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User Manual

G ETTING STARTED

Several NEOs connected through an AlphaHub in a SmartOption Mobile Lab

One NEO connected with a USB cable

In the NEO Manager preferences, you

can choose to always open the connection status when you start NEO Manager. See page 181.

Getting Started with the NEO Manager Software

Click B (Windows) or (Macintosh) to see the status of all connected NEOs. You might need to wait a few moments before you see the connection information.

. . . . .

NEO 1 and NEO 2

User Manual

You will see a circle for each connected NEO. The color of the circle shows the status of the connection:

• Green circle: Your NEO is properly connected. An empty green circle indicates a NEO 1, and a green circle with a “2” indicates a NEO 2.

• Yellow circle: The connected NEO needs updating.

•Red circle: An AS3000 is connected. This version of NEO Manager is

not compatible with AS3000 laptops, and you cannot have both NEOs and AS3000s connected to the SmartOption Mobile Lab.

• Black circle: Your NEO is not connected or is improperly connected (refer to Troubleshooting on page 204).

When you’re properly connected, you can transfer information between your NEO and your computer.

G ETTING STARTED

Setting Up the Renaissance Receiver and Using NEO 2’s Wireless Capabilities

. . . . .

Setting Up the Renaissance Receiver and Using NEO 2’s Wireless Capabilities

If you have a Renaissance Receiver, you can use NEO 2’s wireless capabilities to print wirelessly to your computer’s default printer. You can also use NEO 2 with the following Renaissance Learning products:

• 2Know! Toolbar: NEO 2 users can respond to questions on a NEO 2. See page 98.

• AccelTest: Students can use NEO 2 to enter their answers to assignment questions and send their answers to the software. See page 91.

• Accelerated Math RP: Students can use NEO 2 to enter their answers to assisted-response Accelerated Math assignments. See page 95.

• Accelerated Reader RP: Students can take Reading Practice Quizzes, Vocabulary Practice Quizzes, and Other Reading Quizzes on a NEO 2. See page 100.

• MathFacts in a Flash RP: Students can complete their MathFacts in a Flash practices or tests on a NEO 2. See page 107.

Before you can use NEO 2 in these ways, you must

• Connect the Renaissance Receiver to your computer.

• Name the Renaissance Receiver.

• Set up the Renaissance Place settings if you want to use NEO 2 with Accelerated Reader or MathFacts in a Flash.

• Install the Renaissance Responder client as described in the Accelerated Math Software Manual if you want to use NEO 2 with Accelerated Math RP.

Connecting the Renaissance Receiver to Your Computer

1. Make sure you have installed NEO Manager before connecting the

Renaissance Receiver. See page 13. This is important because the Renaissance Wireless Server Utility is installed with NEO Manager.

2. The first time you connect the Receiver to your computer, make sure you

are logged in to your computer as an administrator or that you have administrator privileges. This ensures that the device drivers load properly.

NEO 1 and NEO 2

User Manual

Setting Up the Renaissance Receiver and Using NEO 2’s Wireless Capabilities

The Renaissance Wireless Server

Utility is automatically installed with NEO Manager. Make sure

you have installed NEO Manager before you follow these steps.

3. Plug the square end of the data cable into the back of the Receiver A.

4. Connect the flat USB connector on the data cable to a matching USB port

on your computer

Naming the Renaissance Receiver (Wireless Network)

G ETTING STARTED

. . . . .

It is important to set a unique name for the computer/Receiver combination (network) so that students know they’re connecting to the correct Receiver. This is especially important if you have more than one Renaissance Receiver in the same building.

Follow these steps to set a name for your Receiver (wireless network):

1. Start the Renaissance Wireless Server Utility:

• Windows computers: Right-click in the lower-right corner of

your computer screen (the system tray) and choose Manage from the menu that appears. If you don’t see this icon in your system tray, click

StartProgramsRenaissance Wireless ServerRenaissance Wireless Server Utility.

• Macintosh computers: In your computer’s Applications folder, open

the Renaissance Wireless Server folder. Then, double-click

Renaissance Wireless Server Utility.

2. Type 1234 and click OK to log in. (This is the default Administrator PIN. If you have changed the PIN, enter your new PIN.) If necessary, click Start.

3. Click the Server Settings tab.

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G ETTING STARTED

You can also change the Administrator

PIN on this tab by clicking Set Administrator PIN, entering a new PIN, and

clicking OK. Be sure to update the network settings if you do this.

Setting Up the Renaissance Receiver and Using NEO 2’s Wireless Capabilities

. . . . .

4. Enter a new name in the Network Name field A. Make sure the name is

different from the name of your school’s other Receivers.

5. Click Update Network Settings

6. Click OK when the program finishes updating the network settings. Make

sure your students know the Receiver name.

Setting the Renaissance Place Address

If you will be using your NEO 2s with Accelerated Reader RP or MathFacts in a Flash RP, follow these steps to set the Renaissance Place Web address so that the NEO 2s can communicate with the programs.

1. Start the Renaissance Wireless Server Utility:

• Windows computers: Right-click in the lower-right corner of

your computer screen (the system tray) and choose Manage from the menu that appears. If you don’t see this icon in your system tray, click

StartProgramsRenaissance Wireless ServerRenaissance Wireless Server Utility.

• Macintosh computers: In your computer’s Applications folder, open

2. Type 1234 and click OK to log in. (This is the default Administrator PIN. If

3. Click the Server Settings tab.

the Renaissance Wireless Server folder. Then, double-click Renaissance Wireless Server Utility.

you have changed the PIN, enter your new PIN.) If necessary, click Start.

NEO 1 and NEO 2

User Manual

G ETTING STARTED

To get the

Renaissance Place

address quickly,

open your browser and go to your Renaissance Place site. Do not log in. Copy the Web site address and paste it into the Renaissance Place Server Settings window.

Installing and Using NEO Share

4. Click Renaissance Place Settings.

5. Enter the Web address for the Renaissance Place server where you are

using Accelerated Reader RP and MathFacts in a Flash RP. Then, click

Verify to make sure the utility recognizes it as a valid address. Click OK.

6. Click OK when the program verifies that the settings were changed

successfully. (The OK button is available after you verify the Web address as described in step 5.)

. . . . .

Installing and Using NEO Share

Installing NEO Share

NEO 1 and NEO 2

User Manual

NEO Share software is also included on your NEO Manager CD. Using NEO Share, you can easily send text or files to NEO 2 users and receive files back from them as you work with your group or classroom. NEO Share works on your computer desktop or with standard and interactive whiteboards or projectors.

On Windows Computers

1. Insert your NEO Manager CD into your computer and open the NEO

Share folder.

You can also download NEO Share at www.renlearn.com/neo/downloads/. If you download it, open the .zip file and extract the two files inside it.

2. Double-click the NEO Share setup.exe file.

3. Click Next > in the Wizard that appears.

4. Read the license agreement. (You can print it if necessary.) When you’re

ready to continue, click I accept the terms in the license agreement. Then, click Next >.

5. Click Install.

G ETTING STARTED

Installing and Using NEO Share

. . . . .

6. Click Finish when the installation is complete.

7. You must restart your computer before you start using the program. If you want to restart now, close all other programs; then, click Yes. If not, click No and restart the computer later.

On Macintosh Computers

1. Insert your NEO Manager CD into your computer and open the NEO

Share folder.

You can also download NEO Share at www.renlearn.com/neo/downloads/.

2. Double-click NEO Share Installer.

3. Enter the administrator user name and password for the computer; then, click OK.

4. Read through the NEO Share license. (You can print it or save it using the buttons on the screen.) Click Continue.

5. Click Install in the NEO Share Installer. The software will be installed, and

the folders for this program and the Renaissance Wireless Server Utility will open.

Starting the Software

Windows: Click Start  NEO Share  NEO Share.

Macintosh: Open the Applications folder, then the NEO Share folder,

and double-click NEO Share.

The NEO Share program will be minimized on the left side of the screen; to open it, click the blue bar. Whenever you want to minimize the program, click the bar again. (You can use the Preferences to make the program minimize again automatically after it has been idle for a short time; see page 28.)

Whether it is minimized or open, NEO Share will become transparent whenever you are using another program so that it does not cover other items on your screen.

NEO 1 and NEO 2

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G ETTING STARTED

If you are using NEO Share in a classroom,

linked files are a great way to give your class rubrics or additional information supporting an assignment.

Installing and Using NEO Share

About the Pickup Zone, Files for Pickup, and Files Received

NEO Share has a Pickup Zone A, a list of Files for Pickup B, and a list of Files Received

. . . . .

NEO 1 and NEO 2

User Manual

Sending Text to NEO 2s Using the Pickup Zone

In the Pickup Zone, you can type the text you want to send to NEO 2s or copy and paste or drag text from another program, document, or Web page. (Only text will be pasted in; graphics will be omitted.) To erase text, press or click Clear.

You can even specify that some text should be in a linked file by typing <form> at the beginning of that text and </form> after it. This text won’t be in the main file when it is picked up on the NEO 2, but the user can open the linked file by pressing ctrl-L. For more information about linked files, see page 48.

Choosing the Files for Pickup

In the Files for Pickup area, you can select text files that you want to send to your NEO 2 users. On Windows computers, files must be in text (.txt) format. On Macintosh computers, you can also select .doc and .rtf (rich text format) files.

G ETTING STARTED

If you are a teacher, at

the beginning of the

day you can add all the files that you will need for your classes that day. As

you work with each class, clicking On or Off for each file lets you choose which files that class will see.

Installing and Using NEO Share

. . . . .

Adding a File to the List

1. Press or click Browse

2. Find the file and press or click its name. Then, press or click Open.

3. After you add the file, click On

to pick up the file, or click Off if you don’t want them to see the file in the list yet.

B if you want your NEO 2 users to be able

Removing a File from the List

To remove a file from this list (but not its original location), follow these steps:

1. Check the box next to the file name(s)

2. Press or click Remove.

3. Press or click Yes if the program asks if you are sure; you can check the

box if you don’t want to see the message again.

Opening a File in the Files for Pickup List

Double-click a file in the Files for Pickup list to open it. The file will open using your default program for text files (or the type of file you have chosen).

NEO 1 and NEO 2

User Manual

G ETTING STARTED

When NEO Share is minimized and you receive files, the

NEO Share bar turns orange to show you that files have come in.

You can drag a file from Files Received to Files for Pickup if

it contains something (such as a writing idea) that you want to send to all your NEO users.

Installing and Using NEO Share

Monitoring the Files Received

The Files Received area A lists the files that have been sent back from NEO 2 users. Depending on what you choose in the preferences (see page 28), this list may show the file names chosen by your NEO users or anonymous file names (File 1, File 2, etc). The files in this list are also saved in your default directory in the Files Received folder; the preferences set the default directory’s location (see page 28).

. . . . .

NEO 1 and NEO 2

User Manual

Deleting Files Received

To delete files from the list and from the default directory on your computer, follow these steps:

1. Check the boxes next to the file names B.

2. Press or click Delete

3. Press or click Yes if the program asks if you are sure; you can check the

box if you don’t want to see the message again.

Saving and Clearing Files Received

To save files received and clear them from the list, follow these steps:

1. Check the boxes next to the file names.

G ETTING STARTED

If the file that you received had any text in a linked file on

NEO 2, that text will appear

within <form> and </form> tags at the end of the received file.

Installing and Using NEO Share

. . . . .

2. Press or click Save.

3. In the window that opens, choose the folder where you want to save the

files; then, press or click OK. The preferences determine the default location; see page 28.

Opening the Files Received

There are three ways to open the files you’ve received from your NEO users:

• Double-click the file in the Files Received list. The file will open in the default program for text files (or the type of file you have chosen). On Windows, it may be helpful to set WordPad as your default program for text files to give you more options as you work with the file.

• Open a program, such as WordPad, and open a new document. In NEO Share, click a file in the Files Received list and drag it into the program you have opened. The text of the file will appear in a document in that program.

• On Macintosh computers, if you have the program in the dock, you can drag the file onto the program icon in the dock to open it in that program.

How NEO 2 Users Pick Up Text or Files

Make sure your Renaissance Receiver is connected to your computer (see page 18), and make sure your NEO 2 users know the Receiver name. Then, ask your NEO 2 users to follow these steps to pick up the text from your Pickup Zone or one of the files you’ve selected to be picked up:

1. Press one of the file keys to choose where you want to pick up the text or

file.

2. Press cmd-O.

3. NEO 2 will ask if you want to keep the current file. If you want to keep it,

press Y for yes, enter a name for the file, and press enter. If not, press N for no and press enter.

4. NEO 2 will search for your network (Receiver).

• If you have connected to a Receiver before, NEO 2 will ask if you want

to stay connected to that network. If you want to connect to the same Receiver, press Y for yes, then enter and go to step 5. If you need to choose a different Receiver, press N for no, then enter.

• If you haven’t connected to a Receiver before, or if you have and you chose not to stay connected to the same one, the screen will list the Receivers that are in range. Press Receiver you want to connect to; then, press enter.

 until you have highlighted the

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G ETTING STARTED

Installing and Using NEO Share

5. On the Open From screen, use the arrow keys to highlight NEO

Share and press enter.

6. If there is only one file available for pickup, skip this step and go to step 7.

If there is more than one file available, you will see a list of the text and files that you can pick up. Text is shown as << Pickup Zone >>. Files for Pickup are identified by file name. All files include a date when they were added to the Pickup Zone or saved. Use the arrow keys to highlight the file you want and press enter.

7. You may see messages telling you that NEO 2 is communicating with NEO Share and then copying from NEO Share.

The text from the Pickup Zone or the file will appear in the NEO 2 file space that you had open. If there is a linked file, press ctrl-L to see it.

. . . . .

How NEO 2 Users Send Files Back to NEO Share

Make sure your Renaissance Receiver is connected to your computer, and make sure your NEO 2 users know the Receiver name. Then, ask your NEO 2 users to follow these steps to send their files back to NEO Share. (The files they send will also remain on NEO 2.)

1. Open the file that you want to send back to NEO Share.

2. Press cmd-send.

3. If you have shut the NEO 2 off since you last connected to the Receiver,

one of the following will happen:

• If you have connected to a Receiver before, NEO 2 will ask if you want

to stay connected to that network. If you want to connect to the same Receiver, press Y for yes, then enter and go to step 4. If you need to choose a different Receiver, press N for no, then enter.

• If you haven’t connected to a Receiver before, or if you have and you

chose not to stay connected to the same one, the screen will list the Receivers that are in range. Press Receiver you want to connect to; then, press enter.

NEO 1 and NEO 2

User Manual

 until you have highlighted the

G ETTING STARTED

If NEO Share is minimized, when it receives your file,

the NEO Share bar may turn orange to show the person at the computer that files have come in.

A B C

Installing and Using NEO Share

. . . . .

4. On the Open From screen, use the arrow keys to highlight NEO Share and press enter.

5. You may be asked to enter a name for the file. If so, type a name for the file that you are sending; then, press enter. The person who receives it in NEO Share decides whether to show the file name you choose or an anonymous file name.

6. You may see messages telling you that NEO 2 is communicating with NEO Share and then copying to NEO Share. When the screen shows you that NEO 2 has finished copying the file to NEO Share, press enter.

Setting the NEO Share Preferences

1. On Windows computers, press or click the Edit menu in NEO Share and

choose Preferences.

On Macintosh computers, press or click the NEO Share menu and choose Preferences.

The Preferences window will open.

2. Check the first box files they send back. If the box is not checked, the files will be named File 1, File 2, etc.

A if you want NEO 2 users to enter a file name for the

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G ETTING STARTED

Installing and Using NEO Share

3. Check the Append date to filenames box B if you want the date to be added to the end of the file name.

4. Check the Display anonymous filenames box Share to display the file names your NEO 2 users entered or anonymous file names (such as File 1, File 2, etc.). If you are using a projector or interactive whiteboard and your users can see the list of Files Received in NEO Share, you may want to use anonymous file names.

5. Check the box under General automatically after a certain number of seconds of inactivity. Then, use the arrows before minimizing, or enter a new value (up to 100 seconds).

6. The default directory F is where NEO Share saves Files for Pickup, Files Received, and files that you choose to save. The default directory is a NEO Share folder within your personal My Documents folder (Windows) or Documents folder (Macintosh). This directory includes the following subfolders:

• When you add Files for Pickup, they are saved in a Files for Pickup

subfolder within the NEO Share directory.

• Files Received are saved in a Files Received subfolder in the NEO

Share folder.

• Saved files are placed in a subfolder inside a Saved Files folder. The

subfolder name includes the date you saved the files.

To change the default location for the NEO Share files, press or click Browse and either open a different folder or create a new folder. With the folder highlighted, press or click OK (Windows) or Open (Macintosh).

7. To save your changes to the preferences, press or click OK.

E to choose how many seconds the program should wait

D if you want NEO Share to minimize

C if you want NEO

. . . . .

Closing the Program

NEO 1 and NEO 2

User Manual

To close the program, press or click the X in the red square (Windows) or circle (Macintosh) in the window or on the minimized NEO Share bar.

On Windows computers, you can also press or click the File menu and choose Exit.

On Macintosh computers, you can press or click the NEO Share menu and choose Quit NEO Share.

SING

LPHA

ORD

Since AlphaWord Plus is the SmartApplet that you use to write on the NEO, it is the one that you will probably use the most. Writing on NEO is easy— simply type the text, and it is automatically saved in the file that you have open. This chapter provides more information about the many features of the AlphaWord Plus SmartApplet.

LUS TO

Starting AlphaWord Plus

When you first receive your NEO, it starts AlphaWord Plus automatically whenever you turn it on.

If you have changed the program that starts when you start the NEO (see page 82), you can still open AlphaWord Plus by following these steps:

1. Press applets.

2. Use the arrow keys to move the cursor next to AlphaWord Plus.

3. Press enter.

RITE ON

NEO

Typing and Editing Text

When you first start NEO and it starts AlphaWord Plus, NEO opens file 1, which is empty. The next time you start the NEO, it opens the file you last worked on. The cursor is where you left it in that file.

If you want to work in a different file, open it by pressing one of the file keys (file 1–file 8) at the top of the keyboard. If you want to start a new file, but you want to keep the text that was in that space (file 3, for example), you can name the file (see page 33) and then close it by clearing the file (see page 55). You can open named files later when you’re ready to work on them again.

file 1 file 2 file 3

To enter text in a file, simply begin typing. Use backspace or delete to erase text you’ve typed. As with most word processors, text automatically wraps at the end of each line. Press enter only when you want to separate paragraphs. NEO saves each character as you type it.

The following tables show you how to move through your file, select text, and cut, copy, paste, or delete text.

file 4 file 5

file 6 file 7 file 8

NEO 1 and NEO 2

User Manual

Moving the Cursor

U SING ALPHAW ORD PLUS TO WRITE ON NEO

Typing and Editing Text

. . . . .

Press these keys... ...to move to this point:

  One character to the left or right

  One line up or down

- Up one screen (scrolling)

- Down one screen (scrolling)

- Beginning of line

- End of line

option- or option- Previous word or next word

ctrl- or ctrl- Previous sentence or next sentence

ctrl- or ctrl- Previous paragraph or next paragraph

home Beginning of file

end End of file

Selecting Text

When you select text on your NEO, the selection is highlighted in reverse: the selected text is light and the background is dark. To deselect text that you’ve selected, press esc or an arrow key. (Cutting, copying, and pasting also deselects the text.)

Press these keys... ...to select the following:

shift- One character to the left at a time

shift- One character to the right at a time

shift- One line up

shift- One line down

shift-option- From cursor to beginning of word

shift-option- From cursor to end of word

shift-- From cursor to beginning of line

shift-- From cursor to end of line

shift-home From cursor to beginning of file

shift-end From cursor to end of file

ctrl-A or -A Entire file

NEO 1 and NEO 2

User Manual

U SING ALPHAWORD PLUS TO WRITE ON NEO

About the NEO Clipboard

. . . . .

Cutting, Copying, Pasting, and Deleting Text

To cut, copy, or paste text, you must first select it (see the previous table). Then, do one of the following:

To do this: Press this:

Cut selected text and copy it to the clipboard ctrl-X or -X

Copy selected text to the clipboard ctrl-C or -C

Paste text from the clipboard into your file ctrl-V or -V

Delete a character to the left of the cursor or delete selected text

Delete a character to the right of the cursor or delete selected text

Remove the entire contents of the file clear file

About the NEO Clipboard

NEO has a built-in clipboard like computers do. Whenever you cut or copy text, it is placed in the clipboard. When you use the paste command, you paste the text from the clipboard into a file (either the same file or a new file). The clipboard can store one block of text at a time.

By following the instructions below, you can view the text in the clipboard or the status of the clipboard at any time.

How to See What Is In the Clipboard

Press ctrl-option--C. If the text in the clipboard is too long to be shown in one screen, you can use the arrow keys to scroll through the text.

Press esc to return to your file.

backspace

delete

How to See the Space Used and Available in the Clipboard

Press option--C. The screen shows you the number of text pages in the clipboard and how much empty space (in pages) is still available.

Press any key to return to your file.

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Creating New Files

Teach students to save their files when they begin an

assignment to ensure that

they can retrieve the files even if they clear a file space. It’s also helpful to teach students to put a heading on every document they create.

To start a new file in AlphaWord Plus, press the file keys until you find an empty file and begin typing. NEO saves each character as you type it, so if you press that file key again later, the text will still be there (unless you’ve removed it).

If you want to create a new file in a file space that already has text, follow these steps:

1. Press the file key for the file number you want to work in.

2. Press ctrl-N.

3. AlphaWord Plus will ask whether you want to keep the existing text in the

workspace:

• Press Y if you want to save text, then type a name for the text.

AlphaWord Plus saves the text as a file with the name you specified, then clears the numbered file so you can begin your new file. You can open the file that you saved again later; see page 34.

• Press N if you don’t want to save the existing text. AlphaWord Plus

removes the text so you can begin your new file.

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Creating New Files

. . . . .

Naming and Saving Files

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As you write, NEO automatically saves your work, even if you turn the NEO off. However, you can name a file that you’re working on at any time so that you can keep it even if you clear the file space (see page 55) or create a new file to work on something else.

You can open named files again later in one of the eight file spaces. (To find out how to open a named file, see the next section.)

Follow these steps to name a file and save it outside the eight active files:

1. Go to the file you want to name.

2. Press ctrl-S.

3. Type a name for the file and press enter. You don’t need to worry about

saving the file again—it will save any additional changes to your text until you close the file by clearing it or creating a new one.

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It’s a good idea to choose an empty file

space or one that contains a named file before you open another file. If you

have text in the file and you haven’t named it, you will be given the chance to name it.

By naming the file,

you’re making sure

you can open it again later. Named files that

aren’t open are listed when you press ctrl-F or ctrl-O.

Finding and Opening Files

. . . . .

Finding and Opening Files

To open a file that you know is in one of the eight active files, press the appropriate file key.

If you don’t know where the file is, you can find the file by its first line or name. Follow these steps:

1. Press one of the eight file keys to choose which file space you want to use.

2. Do one of the following to find a file:

• To see a list of files by first line, press ctrl-F. The list will include both

the numbered files and named files that aren’t open in files 1–8.

• To see a list of files by name, press ctrl-O.

3. Use the arrow keys to move the cursor next to the file you want to open;

then, press enter.

If the file doesn’t open right away, you may see one of these messages:

Message Why It Appears What to Do

Would you like to keep the current file?

Press Y for Yes Press N for No

Press the enter key to open:

[file name] in [F#]

You already have text in the file number that you chose.

The file that you chose to open is already open in the file number that you are using.

Press Y if you want to keep the file. You must enter a name so that you can open the file again later. After you do that, the new file you chose will open.

Press N if you don’t want to keep the file that you already have open. The new file that you chose will open instead.

If you want to open a new copy of the file in the file number shown, press enter.

If you want to keep using the file in the current file number, press esc.

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Formatting Text

How the System and Large fonts are different: Although

both are four-line fonts, the System font is a fixed-width or monospace font, and the Large font is a proportional font. In fixed-width fonts, every character and space occupies the exact same width. In proportionally spaced fonts, each character occupies only the space it needs to display that particular character. In the examples in the table, note the different widths of the words “William,” “ill,” and “lollipop” in each illustration.

NEO lets you concentrate on the content of your text rather than its layout. Only the characters themselves (ASCII key codes) are transferred from NEO to the computer. You can set the file margins, fonts, and other style attributes after you send a file to your computer (see page 10).

You can, however, change the size of the screen font on your NEO. See “Changing Font Size” on page 35 for details.

You can also press the tab key to create columns or paragraph indents in your file. If you have Show Marks on, tabs look like this: . If Show Marks is not on, tabs look like spaces between characters.

Changing Font Size

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Formatting Text

. . . . .

Available Font Sizes

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You can change the font size that is used on your screen when you work in AlphaWord Plus or AlphaQuiz 3.1. The font change does not affect other SmartApplets, and AlphaQuiz 3.1 does not support the Very Large or Extra Large fonts.

Changing the font doesn’t add any attributes to the text, so when you send text to your computer or printer, the text itself is plain text and uses your default font or the font you’ve chosen in your computer program.

When you change the font size, that change applies to all files in AlphaWord Plus. You can’t set different font sizes for different files. If, for some reason, some of the font sizes are removed from your NEO (using NEO Manager), AlphaWord Plus goes back to the four-line System font.

The six font sizes are shown in the table below.

Lines Per

Font Name

System 4

(Fixed Width)

Screen

Example

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Changing Font Size

. . . . .

Lines Per

Font Name

Extra Large 2

Very Large 3

Large 4

(Proportional)

Screen

Example

Medium 5

Small 6

You can set the font size in one of three ways:

• By using a keyboard command as described below.

• Through the Control Panel SmartApplet (see the instructions below and on

page 159).

• Through NEO Manager. Note, however, that NEO Manager can only reset

the font size to the System font (four lines onscreen). See page 167.

Changing the Font Size on the NEO

1. Do one of the following:

• Press ctrl-option--F.

• Press applets, move the cursor next to Control Panel, and press

enter. Then, scroll down to Change default AlphaWord font and press enter.

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Finding Text

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Finding Text

. . . . .

2. Scroll to select the font size you want to use, then press enter. (The current size has “+” next to it.)

If you changed the font size with the keyboard command, you will go back to the file where you were working. If you used Control Panel, you will return to the list of settings; to see the new font size, press applets, then select AlphaWord Plus.

There are a few ways to find text within AlphaWord Plus files:

• You can search for a text string within a file or across all files. See the

instructions below.

• You can search and replace text within a file (see page 38).

• You can view a list of sections in a particular file. Sections are separated by

paragraph returns, and the section selector displays the first line of each paragraph. See page 39.

Searching for Text in One File or All Files

Follow these steps to search for text within the current file or within all files:

1. Press find or -F.

2. Type the text you want to find, keeping these tips in mind:

• You can enter up to 16 characters, including spaces.

• If you’ve searched for text before, press clear file to remove that text

before typing the new text you want to find.

• Note that this type of search is not case-sensitive, but if you choose to

find and replace (see page 38), you can make that search casesensitive.

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You can use the clipboard to paste text into both the Find

and Replace With fields.

Finding Text

. . . . .

3. Do one of the following:

• To search within the current file, press enter.

• To search within all files, press option-enter. (You can’t search all files

if password protection is enabled on your NEO; see page 79.)

• To exit the Find screen without searching, press esc.

4. If the text string is found, the cursor appears at the beginning of the found

text.

If NEO can’t find the text you entered, you will see a brief message to tell you so.

If you chose to search within all files, the NEO will open each of the files looking for instances of the word and go to the first one it finds.

5. To find the same text again, press -G.

Finding and Replacing Text in One File

Follow these steps to search and replace in the file you have open. (You can’t search and replace in all files at the same time.)

1. Press ctrl-find. You will go to the Find/Replace screen.

2. Type the text you want to find in the Find field, keeping these tips in mind:

• You can search for up to 100 characters, including spaces.

• If you searched for and replaced text before, press clear file in each

field to remove your earlier text entries.

3. Press tab or

4. Type the replacement text.

5. Press tab or

search (whole word, match case, and replace all). Press the spacebar to enable or disable each option. When the option is selected, you’ll see * between the parentheses next to that option.

• Whole word searches for complete words only. If you don’t select this

option, NEO searches for characters that may be part of a longer word or part of more than one word (for example, searching for hat would find that, chat, and hatchet).

• Match case finds text that exactly matches the capitalization of the

text you typed in the Find field.

 to move to the Replace field.

, then press  or  to move between options for the

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Finding Text

. . . . .

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• Replace all specifies that you want to replace all occurrences within

the file.

6. Press enter to begin the search. When the text is found, the NEO will show you the first occurrence with options listed to the right as in the example below.

7. Do one of the following:

• Type R to replace the found text with the replacement text.

• Type S to skip that occurrence of the found text and leave it as is.

• Press the arrow keys to scroll through the surrounding text so you can

see the found text in the context of nearby text.

• Press esc to exit without finding or replacing this or any other text.

Finding Sections in a File

In AlphaWord Plus, a “section” is a block of text separated by 1–9 blank lines. In longer files, it is helpful to go straight to one of these sections instead of scrolling through the files. To do this, follow these steps:

1. Press -S to display a list of sections in the open file.

2. The number in the top right corner of the screen shows how many blank

lines AlphaWord Plus expects to see between sections

If you have more or fewer blank lines between sections in this document, type the number you have used (any number from 1 to 9). When AlphaWord Plus asks if you want to change the section separator, press Y for yes.

3. Use the arrow keys to move the cursor next to the section you want; then, press enter to move to the beginning of the section you chose.

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How sections might appear when blank lines are set to 2

An example of how you might format your file in AlphaWord Plus

You can disable spell check. See

page 42.

Checking Spelling

. . . . .

An Example of How to Search for Sections in a File

In the example below, the user typed two blank lines between sections of the document about bears. For this document, when you are looking for a section, you would press -S to see a list of sections and press 2 to change the number of blank lines between sections to two. You would then see a list like the one shown.

Checking Spelling

How to Check Spelling in a File

Follow these steps to check spelling in an AlphaWord Plus file.

1. Open the file that you want to check.

2. Press spell check to check the whole file, or press ctrl-spell check to

check text that you have selected.

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More about the user dictionary. The ability

to add words to the user dictionary can be disabled by changing the spell check settings in the NEO Control Panel (see page 157) or in NEO Manager (see page 171). You can create your own custom user dictionary for AlphaWord Plus so that the spell check does not question unusual words that you use often. See page 43 for details.

Checking Spelling

3. Spell check begins checking each word in your file. If it finds a word that isn’t in its dictionary, spell check gives you suggestions as in the example shown here (which found the word “runn” in the file).

Do one of the following:

• Use the arrow keys to select the correct word from the list of

suggested spellings and press enter to change this word or ctrl-enter to replace all occurrences of the mistake in this file.

• Press i to ignore the word and go on to check the next word, or press

ctrl-i to ignore all occurrences of this word in the file.

• Press E to edit the word. Then, after “New,” type the new word you

want and press enter to make the change.

. . . . .

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• Press C to see the word in context. You can’t make changes to the

misspelled word while viewing it in context. To go back, press any key.

• Press A to add the word to the user dictionary so that AlphaWord Plus

does not question the spelling of the word in the future. When the program tells you the word has been added, press any key.

• Press esc to exit spell check.

4. If you haven’t exited spell check by pressing esc, when it finishes

checking your file, it notifies you that the spell check is complete and returns you to your file.

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You can set the master password using the System

settings in NEO Manager.

See page 153.

Checking Spelling

. . . . .

Turning Off Spell Check

At times, you may want to turn off the spell check feature. For example, if students use NEO for spelling assignments, you may not want them to be able to spell check their work.

There are three ways to turn off spell check or turn it back on:

• You can press option--spell check on a NEO and enter the master

password.

• You can use the Control Panel SmartApplet on one NEO (page 157).

• From NEO Manager, you can disable spell check for all connected NEOs

(see page 171).

For the first two methods, you’ll need to enter the NEO’s master password. You can get the default master password from Technical Support, or you can set your own master password for your NEOs using the System settings in the NEO Manager software (see page 153).

Adding Words to the User Dictionary

If you use words that regularly trip up your spell checks—such as scientific terms, proper names, or acronyms—you can add them to the AlphaWord Plus dictionary so that spell check doesn’t question them in the future. There are three ways to add words to the user dictionary:

• During the spell check, you can press A for “add” when spell check

questions the word.

• Using the Spell Check Settings in the Control Panel (see page 157), you can

add words to the user dictionary or delete the user dictionary. (You can also turn off the ability to add words to the dictionary.)

• You can create a text file on your computer that contains the words to be

added, and then you can send it to your NEO(s) using NEO Manager. See the next section.

This is the most efficient method if you have more than one NEO because it updates multiple NEOs at the same time and it allows you to add several words at the same time. You can also delete words from the user dictionary using this method. (You can’t using the other methods.)

Whenever you make updates to your user dictionary text file, simply use NEO Manager to send the file again, and the existing user dictionary on the NEO(s) will be overwritten.

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SpiffyPro Oban Turlock Cumbria Bena Caden Cupertino Islay MegaSync Aptos Surrey

You can also delete a user dictionary

using the spell check settings in NEO Manager. See page 171.

Sending a New User Dictionary to NEOs Using NEO Manager

Instead of adding words one by one as you do spell checks on your NEOs, you can create a text file on your computer that contains all the words you want to be in the user dictionary on your NEOs. Then, you can use NEO Manager to send that file to your NEOs to replace the user dictionary.

You can separate words in a text file with spaces, commas, tabs, or returns. (The example to the right uses returns.)

Each NEO can only have one user dictionary. When you send a new one, it overwrites the existing user dictionary on the NEO.

Checking Spelling

. . . . .

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If you want to add or remove words in your NEO user dictionary, you can change the word list in the text file on your computer and resend it to your NEOs.

Follow these steps to send a user dictionary to NEOs:

1. Start NEO Manager (see page 15) and connect one NEO (see page 9) or a SmartOption Mobile Lab.

2. Using a word-processing program on your computer, create a list of words and save the file as a text file with a .txt file extension in the name (such as mywords.txt).

3. In NEO Manager, click the File menu and choose Send User Dictionary.

4. Browse to select the text file you created; then, click Open (Windows) or Choose (Macintosh).

5. Click the Send List tab and verify that your list of words appears in the

SpellCheck Files area of the send list.

6. If you are using a SmartOption Mobile Lab and you want to send the user dictionary to some, but not all, of the NEOs, click Select Devices, check the NEOs that you want to send the user dictionary to, and click OK. (To send to all connected NEOs, skip this step.)

7. Click Send. If you have set a send list password (see page 180), you must enter that password and click OK.

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Using the Thesaurus or the Spanish-English Word Lookup

. . . . .

Using the Thesaurus or the Spanish-English Word Lookup

Using the Thesaurus

Keeping writing lively and interesting can be a challenge, but a thesaurus can help. AlphaWord Plus includes a thesaurus that you can use to replace a word with a synonym or antonym.

To use the thesaurus, follow these steps:

1. In your file, move your cursor so it is either just before or inside the word you want to look up. (You can skip this step if you want to look up a word that isn’t in your file.)

2. Press ctrl-T to open the thesaurus.

3. If you moved the cursor next to a word, it will be shown between the

brackets.

If there is no word in the brackets word, type the word you want to look up. (If you need to delete text that is already between the brackets, press clear file.)

A, or if you want to look up a different

4. Press enter.

5. If the word was found, you will be asked to pick a category (or part of

speech) as shown below. Use the arrow keys to move the cursor next to a category and press enter. (If the word could not be found in the thesaurus, you can press enter to look up a different word or esc to exit.)

6. Next, some synonyms for the word will be listed. You can do any of the following:

• If you see a word that you want to use, move the cursor next to it and

press enter.

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To find out how to use the SpanishEnglish word

lookup, see page 47.

Using the Thesaurus or the Spanish-English Word Lookup

• If you want to look up more words like one in the list, move the cursor

next to a word and press L.

• If you want to see antonyms (words with the opposite meaning),

press A.

• If you want to go back and choose a different category, press C.

• If you want to leave the thesaurus without doing anything, press esc.

7. If you chose to use a word, move the cursor to choose one of these options and press enter:

• Replace the original word in your file.

• Copy the word you chose to the clipboard so you can paste it

elsewhere.

• Do a new search in the thesaurus for the word you selected.

8. Depending on what you chose, you will either return to your file or to the

thesaurus.

. . . . .

Replacing the Thesaurus with the Spanish-English Word Lookup

You can replace NEO’s thesaurus with a Spanish-English word lookup if you don’t plan to use the thesaurus. In the Spanish-English Word Lookup, you type in Spanish words to find their English equivalents.

Note: You can’t have both the English thesaurus and the Spanish-English word lookup installed on a NEO. You must choose one.

If you decide to replace the thesaurus on your NEO with the Spanish-English word lookup, you can use NEO Manager to do this. Follow these steps:

1. Start NEO Manager on your computer (see page 15) and connect your NEO (see page 9).

2. In NEO Manager, click the File menu and choose New Send List.

3. Click the SmartApplets tab.

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Using the Thesaurus or the Spanish-English Word Lookup

. . . . .

4. Click Thesaurus Spanish in the Install List A, then click Add =>.

5. Click the Send List and verify that “Thesaurus Spanish to English”

appears in the SmartApplets section of the list.

6. If you have a SmartOption Mobile Lab and you want to send the changes to some, but not all, of the NEOs, click Select Devices, check the devices that you want to send the change to, and then click OK. (To send to all connected NEOs, skip this step.)

7. Click Send. If you have set a send list password (see page 180), you must enter the password and click OK.

NEO Manager will remove the thesaurus and install the word lookup.

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Using the Thesaurus or the Spanish-English Word Lookup

Using the Spanish-English Word Lookup

Once you’ve installed the word lookup, follow the steps below to type a Spanish word and find its English equivalent.

1. In AlphaWord Plus, press ctrl-T to open the word lookup (labeled Thesaurus).

2. Type the Spanish word you want to look up and press enter.

3. Use the arrow keys to select the category of words you want to look up

and press enter.

. . . . .

4. Use the arrow keys to select the English word you want to use and press enter.

If you don’t see the word you want, you can do one of the following:

• move the cursor next to the best choice you see and press L to look

up synonyms of this word, or

• press C to return to the category list.

5. If you chose to use a word, move the cursor to choose one of these options and press enter:

• Replace the original word in your file.

• Copy the word you chose to the clipboard so you can paste it

elsewhere.

• Do a new search for the word you selected.

6. Depending on what you chose, you will either return to your file or to the

word lookup.

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Text in the linked file after it is sent to the NEO

Main file in the NEO

How the linked file looks in NEO Manager (The text inside the <FORM> tags will be in the linked file.)

Using Linked Files

. . . . .

Using Linked Files

Each AlphaWord Plus file can have a linked file, that is, a file connected to the main file.

A linked file is a place to store information related to a file. For example, you could create a linked file with an outline of what you plan to write, a checklist of tasks, vocabulary words, or rubric information for an assignment. Teachers can use them to include guidelines for writing assignments.

A linked file is read-only. You can’t create or edit linked files in AlphaWord Plus. You create them on your computer by enclosing the text within <form> tags, and then send them to NEOs using NEO Manager (see page 49).

On your NEO, you can press ctrl-L to switch between the file you can write in and the linked file.

Here’s an example of a simple linked file that lists vocabulary words. In this example, the linked file includes the vocabulary words and instructions for an assignment, and the student can write sentences with the vocabulary words in the main file.

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Sending a Linked File to NEOs

You can also click the Linked Files

button, type the text for the linked file in the <form> tags that have been entered for you in the new window, and then click OK

to come back to the main window. See page 73.

1. Start NEO Manager on your computer (see page 15) and connect your NEO (see page 9).

2. Click the AlphaWord Files to Send tab.

3. In the file list on the left, click the file number that you want to send to on

the NEO(s) A.

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Using Linked Files

. . . . .

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4. In the File # window B, type the text for the linked file. All text that you want in the linked file should be inside <form> and </form> tags as shown above. If you want to send any text into the main AlphaWord Plus file (not the linked file), insert it before or after the <form> tags.

In your linked file, you can use the tags below to insert check boxes, specify a preformatted section, and control line breaks. The tags in the table are similar to HTML tags. Most have a beginning tag enclosed in angle brackets (<PRE>) and an end tag enclosed in angle brackets with a forward slash (</PRE>).

Tag Description

<FORM> Begin a linked file.

</FORM> End a linked file.

[] or [] Insert a check box.

<PRE> Begin a preformatted section (use this when you want

to precisely control line breaks).

</PRE> End a preformatted section.

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Using Linked Files

. . . . .

Tag Description

<NOBR> Begin no break text (use this to keep the text that

</NOBR> End of no break text.

<BR> Insert a hard return.

5. Click the Send List tab to verify that the linked file and any other text appears as you want it

follows on a single line, if possible).

6. If you have a SmartOption Mobile Lab and you want to send the linked file

to some, but not all, of the NEOs, click Select Devices, check the numbers that you want to send the file to, and then click OK. (To send to all connected NEOs, skip this step.)

7. Click Send. If you have set a send list password (see page 180), you must enter the password and click OK.

The linked file and any other associated text will be sent to your NEO(s).

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Viewing Linked Files on NEOs

1. On your NEO, press the file number key for the file that has a linked file.

2. Press ctrl-L to open the linked file.

If the linked file has check boxes, you can check them by pressing the spacebar or X, and you can clear them by pressing the spacebar or backspace. Move forward through check boxes by pressing tab. Move backward by pressing shift-tab.

If a linked file is long, you can use the arrow keys to scroll through it.

3. To return to the main file, press ctrl-L again or press the file key.

Tips for Using Linked Files

• If you send a file from a NEO to your computer that has a linked file, the

main file is sent first; then, the linked file is sent with the <form> tags.

• You can print the linked file text. Simply press ctrl-L to view your linked

file, then press print on your NEO. Whatever is on the screen when you press print—the main file or the linked file—will be printed.

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Using Linked Files

. . . . .

• You can copy the text of a linked file and paste it into the main file or into

another file. To do so, view the linked file by pressing ctrl-L, then press

shift-ctrl--C. The linked file is copied to the clipboard. Next, press ctrl-L to return to the main file, or press one of the file keys for a different file. Then, press ctrl-V to paste the text.

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Story Starter The assignment is to write a story. Every story has four parts: a setting, characters, a plot, and a solution. Press ctrl-L to view the steps to complete. Write your story in the first person and begin with one of the phrases below.

I never noticed... I remember... I felt... I saw... <FORM> Complete each step: <br> [ ] Choose a setting [ ] Choose characters [ ] Choose a plot [ ] Choose a solution </FORM>

An example of a linked file you might create on your computer

Line break

Editable text that appears in the main file

Text and check boxes that appear in the linked file

Complete each step:

[ ] Choose a setting [ ] Choose characters [ ] Choose a plot [ ] Choose a solution

I never noticed... I remember... I felt...

The linked file on a NEO

The connected AlphaWord Plus file

Using Linked Files

. . . . .

Sample Linked Files

Below is a sample of a complex linked file, shown as you’d create it on your computer and how it appears on a NEO.

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Character, Word, Paragraph, and Page Counts

Follow these steps to find out how many characters, words, paragraphs, and pages are in your current file:

1. Open the file.

2. Press ctrl-W. You will see a screen like the one below, displaying

statistics for the file.

The percentage and the black bar at the bottom show you how much more you can enter before reaching the file size limit (see page 54). For another way to see the space remaining, see page 54.

. . . . .

3. Press M to see more statistics. You’ll need to scroll to view all the information.

4. Press esc to exit the screen and return to your file.

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The amount of space available is affected

by the size of data files for your other SmartApplets. For example,

if you have the AlphaQuiz SmartApplet, which needs to reserve space for quizzes, you will have less space available for AlphaWord Plus files.

You can see the file

size as a percentage

of the limit when you

view the character, word, paragraph, and page counts. See page 53.

File Size Limits

. . . . .

File Size Limits

About the File Size Limits

AlphaWord Plus has minimum and maximum file size limits:

• Default minimum size: 512 characters (about a quarter of a page)

• Default maximum size: 51,200 characters (about 25 pages)

You can change these limits using the NEO Manager software; see page 170 for more information.

When an AlphaWord Plus file reaches the limit, you will see the message shown below. You should continue in another file or send this file to your computer as recommended.

Checking the Size and the Number of Pages Available for One File

To see how many pages you’ve written in a file and how much space you have left, follow these steps:

1. Press -i. You’ll see a screen like the one below. This screen shows the pages used and available for this file and for all files (System).

2. When you’ve finished, press any key to exit the screen.

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Clear all files off NEOs on a regular basis (perhaps once a

quarter) to prevent too many files from being stored on the school NEOs.

Checking the Number of Pages Written in Files 1–8

If you want to see the number of pages you’ve written for all files on your NEO, follow these steps:

1. Press shift--i. The screen that opens shows you the number of pages you’ve written in each file. The current file is marked with *.

2. Press any key to exit the screen.

Clearing and Deleting Files

. . . . .

The text that you type in each file remains there until you clear or delete the files. There is a difference between clearing a file and deleting it:

• Clearing a file removes the contents of an unnamed numbered file (1–8). If

the file is named (see page 33), clearing the file closes it. If you clear an unnamed file, you can recover the text if you haven’t entered new text yet; see page 58.

• Deleting a file completely removes both the contents of the numbered file

and the named file (if the file is named), and you can’t recover any of the data. If the file has a linked file, the linked file is deleted as well.

The table below summarizes what happens when you clear or delete each type of file:

File Type Pressing Clear File Does This: Deleting the File Does This:

Unnamed open file (in one of the eight file spaces)

Named, open file • Closes the file and leaves the file

• Clears all text from the file, leaving it empty. Text can be recovered.

space empty. You can reopen the file later.

• Deletes all text from the file, leaving it empty. Text can’t be recovered.

• Deletes the file and its name and leaves the file space empty.

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You can also clear a file by pressing ctrl-F,

scrolling to the file you want to clear, and pressing clear file.

Clearing and Deleting Files

. . . . .

File Type Pressing Clear File Does This: Deleting the File Does This:

Named file that isn’t open When you view a list of files using

ctrl-F and move the cursor next to a file, pressing clear file does this:

• Clears all text from the file, leaving it empty. Text can be recovered.

• Keeps the file name, leaving an empty, named file.

Unnamed, open file with a linked file

Named, open file with a linked file

Named file with a linked file when the file is not open

• Clears all text from the file. (You can recover the text.)

• Keeps the linked file intact, but clears any check boxes in the linked file.

• Closes the named file.

• Lets you choose whether to keep the old linked file with a new, empty file.

When you view a list of files using ctrl-F and move the cursor next to a file, pressing clear file does this:

• Clears all text from the main file. (You can recover the text.)

•Keeps the file name.

• Keeps the linked file text intact, but clears check boxes.

When you delete an unopened file from a list using ctrl-D, deleting the file does this:

• Deletes the file and its name.

• Returns you to the file list.

• Deletes all text from the file, plus the linked file. The file will be empty. Text can’t be recovered.

• Deletes the file, its name, and its linked file.

When you delete an unopened file from a list using ctrl-D, deleting the file does this:

• Deletes the file, its name, and its linked file.

• Returns you to the file list.

Clearing a File

Clearing All Open Files (File 1–File 8)

1. Press the file key for the file you want to clear to open that file.

2. Press clear file.

3. Press Y to clear the file if you want to continue. (Otherwise, press N to

return to the file.)

Note: You can clear files only when your NEO is not connected to your computer. If your NEO is connected to your computer, pressing clear file has no effect.

You can clear files 1–8 simultaneously, which can be useful if multiple users have entered information on a NEO. This affects only the numbered files (named or unnamed); named files that aren’t open in files 1–8 are not affected.

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Clearing and Deleting Files

. . . . .

Follow these steps to clear files 1–8 at the same time:

1. Press shift-ctrl-option--clear file.

2. Press Y to clear all the files if you want to continue. (If not, press N to

return to the last active file.)

3. If you have named files with linked files in files 1–8, for each file, AlphaWord Plus will ask whether you want to keep the linked file.

Note: If necessary, you can restore these files one at a time as long as you haven’t typed new text into the files. To recover files, see page 58.

Deleting a file removes everything: its contents, its name (if it is a named file), and its linked file (if it has one). You can delete a single file, or you can delete all files on the NEO, including named files. You can’t recover data from a file that has been deleted.

Deleting the Open File

1. Open the file you want to delete.

2. Press option--clear file.

3. Press Y to delete the file permanently if you want to continue. (If not, press N to return to the file.)

Deleting a File from a List of Files

1. From within any file, press ctrl-D. A list of files appears.

2. Move the cursor next to the file you want to delete.

3. Press enter.

4. Press Y to delete the file permanently if you want to continue. (If not, press N to cancel.) NEO returns you to the active file space.

Deleting All Files

1. From within any file, press ctrl-option--clear file.

2. Press Y to permanently delete all the files (including named files not in

files 1–8). If you don’t want to do this, press N to return to the file without deleting files.

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US NEOs also include the KeyWords

SmartApplet, which you can

use to learn typing skills or to teach your students. For more about this SmartApplet, see page 111. (UK NEOs include the KAZ SmartApplet instead.)

Recovering Files

. . . . .

Recovering Files

If you clear a file, and you haven’t deleted the file or entered new text in the file space, you may be able to recover text you’ve cleared by following these steps:

1. Make sure you’re in the file number that the file you want to recover was open in. The screen appears blank.

2. Press option--R.

3. The file should reappear onscreen. If it doesn’t, you can try an emergency

recovery, which may place “garbage” characters in your file that you need to remove. Follow these steps:

a. Press shift-ctrl-option--R. Your file should reappear, possibly along

with a quantity of garbage characters.

b. Scroll to the location where the garbage characters begin and press

shift-end to select from the cursor to the end of the file; then, press delete.

Using the Typing Timer

The Typing Timer helps you evaluate your typing proficiency by measuring the elapsed time and words per minute (WPM). Note that the final WPM result doesn’t subtract for errors made while typing.

When you use the typing timer, there are some restrictions:

• You can’t delete characters so that you can see any mistakes you made

when you finish.

•Pressing backspace has no effect while you use the Typing Timer.

You can edit the text you type after turning off the Typing Timer.

Follow these steps to use the Typing Timer:

1. Choose where you want to start the typing timer. You can start in an empty file or clear the current file so it is empty. If you want to use a file that already has text in it, place the cursor where you want to start the Typing Timer.

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If you are using a SmartOption Mobile Lab, you may have as

many as 30 NEOs connected to your computer. This means you could be retrieving as many as 240 files (8 files for each of the 30 NEOs). Typically, you should allow 10–45 minutes to save or print files from 30 NEOs.

Using NEO Manager to View, Print, and Save Files

2. Press -find. You will see this message:

3. Start typing. The elapsed time will appear as you type.

4. Press caps lock to stop. The elapsed time and words per minute will be

shown.

5. If you want to start the timer again, press enter.

If you want to exit the timer, press esc.

. . . . .

Using NEO Manager to View, Print, and Save Files

Retrieving Files from Connected NEOs

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You can use the NEO Manager software to get the numbered files (1–8) from all connected NEOs. You can then view the files, print them, or save them as separate text files.

NEO Manager retrieves files 1–8 from NEOs. It doesn’t retrieve named files that aren’t open in files 1–8. If you want to retrieve a named file, make sure you open it on the NEO.

If you retrieve a file that has a linked file associated with it, you retrieve the linked file text as well. When you view, print, or save the file, the linked file text is added to the end of the main file. For more about linked files, see page 48.

Follow these steps to retrieve files from your connected NEOs:

1. In NEO Manager, click the Get/Print AlphaWord Files tab.

If you have just one NEO connected, you’ll see “NEO USB” in the File Contents list as shown on the next page. If you connect an entire SmartOption Mobile Lab, the connected NEOs will be listed by number.

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Using NEO Manager to View, Print, and Save Files

. . . . .

2. If you have one NEO connected, in the File Contents area, click the + (Windows) or (Macintosh) next to “NEO USB” briefly to tell you that NEO Manager is retrieving the file(s).

A. A message appears

If you have more than one NEO connected, use the Sort by drop-down list

B to choose whether to sort by File Number or Device (NEO).

If you sort by file number, you can click the + (Windows) or (Macintosh) next to the file number you want to view for multiple NEOs C.

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Using NEO Manager to View, Print, and Save Files

If you sort by Device (by NEO), click the + or next to the NEO for which you want to view files your cart.

D. The NEO numbers match the cable numbers in

. . . . .

Viewing the Files

1. Click the displayed file text to select the file you want to view A.

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If you print a file that has a linked file attached, the linked

file prints on a separate page.

Using NEO Manager to View, Print, and Save Files

. . . . .

2. Click View File B to see the selected file. The file appears in its own window. You can save the file from here, or click Close to close the window and return to NEO Manager.

Printing Files

1. Check the files that you want to print in the File Contents list A.

2. Click Print Files

B. A print dialog box appears.

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Windows

Macintosh

Using NEO Manager to View, Print, and Save Files

3. For Macintosh computers only, click the Copies & Pages drop-down list and select NEO Manager display print options specifically for NEO Manager as shown below.

4. Choose a printer to send the files to D.

C. When you do this, the dialog box will

. . . . .

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5. Use the Print drop-down list to choose the files you want to print E:

• All Files. Prints all eight files from your NEO.

• Checked Items. Prints only the files you checked.

• File #. Prints only that numbered file.

6. If you have more than one NEO connected, use the From drop-down list

to choose which NEOs to print from

• All devices. Prints the file(s) you chose from all connected NEOs.

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AlphaWord Plus files saved on a Windows computer

Using NEO Manager to View, Print, and Save Files

. . . . .

•NEO #. Prints the files from the NEO connected at this numbered

cable in the SmartOption Mobile Lab.

• NEO USB. Prints from the NEO connected via a USB cable. (This is

the only option available if only one NEO is connected.)

7. Click one of the header options

• Print header information on first page. Prints the NEO number (or

“NEO USB”) and the file number on the first page only.

• Print header information on all pages. Prints the NEO number (or

“NEO USB”), the file number, and the page number on all pages.

• Do not print header information. Omits header information from all

pages.

8. Check the box if you want empty files to print as a blank page H. This provides a useful visual cue if you’re printing several files from multiple NEOs.

9. Click Print.

Saving Files

You can use NEO Manager to save any of the numbered files (1–8) that you retrieved from your NEO(s). Files are saved in their own folders as text files.

Where Files Are Saved

If you have connected just one NEO using the USB cable, all files will be saved in a folder named NEO USB.

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AlphaWord Plus files saved on a Macintosh

When working with multiple NEOs,

consider numbering them 1–30 and assigning students a specific number to use throughout the session. When students are

finished working with the NEOs, be sure to connect each student’s NEO to the appropriate number in the SmartOption Mobile Lab. When you retrieve and save files, this will help you identify the files from each student.

Saved files on a Windows computer

Using NEO Manager to View, Print, and Save Files

. . . . .

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If you’ve connected a SmartOption Mobile Lab, you will see a folder for each file number. Within that folder, you will see that file number for each connected NEO.

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Saved files on a Macintosh

Using NEO Manager to View, Print, and Save Files

. . . . .

How to Save the Files

1. Check the files that you want to save in the File Contents list A.

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Sending (Beaming) Files to Other NEOs

2. Click Save Files B. A dialog box opens.

. . . . .

3. On Windows computers, click Browse you want to save the files.

On Macintosh computers, navigate to the location where you want to save the files.

4. Click the Save drop-down list D and choose one of these options:

• All Files. Saves all eight files from your NEO(s).

• Checked Items. Saves only the files you checked in step 1.

• File #. Saves only that numbered file.

5. If you have more than one NEO connected, click the From drop-down list

and choose the NEO(s) to save files from.

6. Click Save (Windows) or Choose (Macintosh). The file(s) are saved as text files in the location you specified, either in the NEO USB folder or separate folders for each file number. If that location already has files that were previously saved, you may be asked if you want to replace the files.

C and go to the location where

Sending (Beaming) Files to Other NEOs

When you have the Beamer SmartApplet on your NEO, you can beam files from one NEO to another right within AlphaWord Plus. You don’t need to open the Beamer SmartApplet to send and receive files. Follow the steps on the next page.

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You can also use the Send and Receive options in the

Beamer SmartApplet itself,

but it is faster to send files from within AlphaWord Plus. For more information about beaming and the Beamer SmartApplet, see page 186.

If there is text in the clipboard of the NEO that’s receiving a

file, NEO will ask if you want

to overwrite the clipboard with the file you’re receiving. To continue and allow the clipboard to be overwritten, press enter.

Sending Files to Supported Web-Based Programs Using NEO 2

. . . . .

1. Move your NEOs to within three feet of each other and aim their infrared ports

A at each other as shown.

2. The sender should open the file he or she wants to send and press ctrlsend.

3. The receiver should open the file space that he or she wants to receive the text into and press ctrl-B.

4. If the file that the receiver chose was not empty, a message will ask if you

want to overwrite it or append to it (that is, add the beamed text to the end of the file). Move your cursor next to an option and press enter.

Sending Files to Supported Web-Based Programs Using NEO 2

If you have a NEO 2 laptop and a Renaissance Receiver, you can also send your AlphaWord Plus files to supported programs such as Google Docs for NEO 2, and you can retrieve documents from those programs into one of your NEO 2 files.

Note: Wireless File Transfer must be installed on your NEO 2. If you receive a message that it is not installed or has been disabled, see page 202.

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If the file that you send has a linked file, in the program

you are sending to, the linked file will be added to the end of the main document. <FORM> tags will appear around the linked file text.

If you have already sent a file to the

supported program since you last turned NEO 2 on, it will skip steps 4–6.

By saving files as a

new document,

students can keep multiple drafts of their work in the supported program.

This can be helpful if you require your students to show multiple revisions of their writing.

Sending Files to Supported Web-Based Programs Using NEO 2

Sending Files from NEO 2 to Supported Programs

1. First, check the following:

• Make sure your Renaissance Receiver is connected to a computer

that is currently connected to the Internet. (To connect the Receiver, see page 18.)

• Make sure you know the Receiver/Network name. (To name the Renaissance Receiver/computer combination, see page 19.)

2. On your NEO 2, open the file that you want to send.

3. Press cmd-send.

4. NEO 2 will search for your network (Receiver) and do one of two things:

• If the NEO 2 finds that you have connected to a Receiver before, it will

ask if you want to stay connected to that network. Press Y for yes and then enter.

• If the NEO 2 does not find a previous connection, the screen will list the available Receivers. Press Receiver name; then, press enter.

5. If more than one supported program is available, you will see a list. Use the arrow keys to highlight the program you want to use; then, press

enter.

6. NEO 2 will connect to the supported program through your computer. If

the program requires you to log in, you will be asked to enter the email address and password. Enter the email address and press enter. Then enter your password and press enter again.

 until you have highlighted your

. . . . .

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7. If you already have files in the supported program, you will see two options. Use the arrow keys to highlight the option you prefer and press

enter. Then, follow the instructions for the options you chose:

• If you chose to save the file as a new document in the program, enter

a name for the new file and press enter.

• If you chose to replace a file that you already have in the program, use

the arrow keys to highlight the name of the file you want to replace and press enter.

8. The file will be copied to the program. When NEO 2 has finished sending (copying) the file, it will notify you. Press enter. You will go back to the file you have sent.

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If you have already sent a file to a

supported program since you last turned NEO 2 on, it will skip steps 5–7.

Sending Files to Supported Web-Based Programs Using NEO 2

. . . . .

Retrieving Files from Supported Programs and Copying Them to NEO 2

1. First, check the following:

• Make sure your Renaissance Receiver is connected to a computer

that is currently connected to the Internet. (To connect the Receiver, see page 18.)

• Make sure you know the Receiver/Network name. (To name the Renaissance Receiver/computer combination, see page 19.)

2. On NEO 2, press one of the file keys to open the file space that you want to retrieve the file into.

3. Press cmd-O.

4. If the file that you opened on NEO 2 is not empty, NEO 2 will ask if you

want to keep the current file.

• If you want to keep current file, press Y. Then, enter a name for the file

and press enter. The file will be closed, but you can open it again later.

• If you do not want to keep the file, press N.

5. NEO 2 will search for your network (Receiver) and do one of two things:

• If the NEO 2 finds that you have connected to a Receiver before, it will

ask if you want to stay connected to that network. Press Y for yes and then enter.

• If NEO 2 does not find a previous connection, the screen will list the

available Receivers. Press name; then, press enter.

6. If more than one supported program is available, you will see a list. Use the arrow keys to highlight the program you want to use; then, press

enter.

7. NEO 2 will connect to the program through your computer. If the program

requires you to log in, you will be asked to enter the email address and password. Enter the email address and press enter. Then enter your password and press enter again.

 until you have highlighted your Receiver

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Comments that were inserted in the document within

Google Docs will appear in

square brackets [ ] in the document on NEO 2.

You can send empty files to your NEOs to overwrite existing

files. This is a handy way to

remove all text from files 1–8 on your NEOs. If you want to delete all files from the NEOs, including named files that aren’t open in files1–8, it’s better to use the Delete All Files setting in the NEO Manager AlphaWord Plus settings; see page 170.

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files

. . . . .

8. The next screen will list the files found in the supported program. Use the arrow keys to highlight the file that you want to copy to your NEO 2. Then, press enter.

9. The file will be copied from the program to the file space you opened on NEO 2. When NEO 2 has finished copying the file, it will open it.

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files

Creating and Sending Files to NEOs

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In NEO Manager, you can send text files to NEOs. You can also create or select linked files or assignment rubrics to send, or you can select Write On! lessons to send to your NEOs.

Warning! When you send a file to NEOs, let NEO Manager finish sending it before disconnecting the NEOs from your computer. If you don’t, you could corrupt system files on your NEOs.

NEO Manager can send files you’ve created on your computer to your NEOs. You can compose text in another program and paste or drag it into NEO Manager, or you can type text directly into NEO Manager.

If your computer is connected to a group of NEOs in a SmartOption Mobile Lab, you can send the files to all connected NEOs or just specific NEOs that you select.

Follow these steps to send a file to NEOs:

1. Start NEO Manager on your computer (see page 15) and connect your NEO (see page 9) or the SmartOption Mobile Lab.

2. In NEO Manager, click the AlphaWord Files to Send tab.

3. Check the number of the file where you want to send text

any existing text in that file number on the NEOs will be overwritten.

A. Note that

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You can send multiple files simultaneously. To

do this, repeat steps 3–4 until you’re ready to send; then, review the Send List tab to make sure all the files appear before clicking Send.

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files

. . . . .

4. In the File # area B, type the text you want to transfer, or paste or drag the text from another program.

5. Click the Send List tab appears in the list.

6. If you are using a SmartOption Mobile Lab and you want to send the text to some, but not all, of the NEOs, click Select Devices devices that you want to send the text to, then click OK. (To send to all connected NEOs, skip this step.)

7. Click Send. If you have set a send list password (see page 180), you must enter the password and click OK.

C and verify that the text you want to send

D. Check the

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For more about linked files, see

page 48.

Tips for using rubrics:

Encourage students to

use their prewriting to type a rough draft before presenting them with a rubric. This encourages students to use keyboarding skills to actually revise instead of looking for typos. Consider incorporating requirements that are commensurate with current grammar lessons.

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files

Sending Rubrics or Other Linked Files to NEOs

NEO Manager can also send assignment rubrics or other linked files to NEOs. You can create your own linked file to send, open a text file that you want to link, or select one of the sample linked files. The text will be linked to the file that you send it to on the NEO; it won’t be in the main file.

Follow these steps to send a rubric or another linked file to NEOs:

1. Start NEO Manager on your computer (see page 15) and connect your NEO (see page 9) or the SmartOption Mobile Lab.

2. In NEO Manager, click the AlphaWord Files to Send tab.

3. Check the number of each file where you want to send the rubric

(Note that if there is existing text in that file on the NEOs, that text will be removed.)

. . . . .

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4. Click Linked Files

B at the bottom of the window.

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Any text that is outside the <form> </form> tags will be

in the file space itself, not in

the linked file.

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files

. . . . .

5. Now, you can create a linked file, select a sample one, or open a file that contains the text that you want to make a linked file:

• To create your own linked file, type the text between the <form> and

</form> tags in the window Insert a checkbox box. If you want to save the linked file to use again, click Save As E and save it as a text file in the location you select. When the linked file is done, click OK. The text will be shown in the File # area of the AlphaWord Files to Send tab.

C. If you want to insert a check box, click

D and change the text that is inserted behind the

• To select a sample linked file, use the drop-down list

select one of these files, the text will appear in the window G, and you can change it as needed. Then, click OK. The text will be shown in the File # area of the AlphaWord Files to Send tab.

F. When you

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You can transfer multiple rubrics simultaneously. To

do this, repeat steps 3–5 until you’re ready to send; then, review the Send List tab to make sure all the files appear before clicking Send.

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files

• To open a text file that you want to make a linked file, click Open

H and find and select the text file. Then, click Open. Click OK in the

Linked Files window to select the file you’ve opened. The text will be shown in the File # area of the AlphaWord Files to Send tab.

. . . . .

6. Click the Send List tab and verify that the text you want to send appears in the list.

7. If you are using a SmartOption Mobile Lab and you want to send the linked file to some, but not all, of the NEOs, click Select Devices. Check the NEOs that you want to send the text to, then click OK. (To send to all connected NEOs, skip this step.)

8. Click Send. If you have set a send list password (see page 180), you must enter the password and click OK.

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U SING ALPHAWORD PLUS TO WRITE ON NEO

For more about Write On! lessons,

see page 229.

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files

. . . . .

Sending Write On! Lessons to NEOs

NEO Manager can also send Write On! lessons to NEOs. Write On! lessons include writing lessons, literacy skills activities, and vocabulary strategies. Follow these steps to send lessons to NEOs:

1. Start NEO Manager on your computer (see page 15) and connect your NEO (see page 9) or the SmartOption Mobile Lab.

2. Click the AlphaWord Files to Send tab.

3. Check the number of the file where you want to send the lesson

that any existing text in that file on the NEOs will be overwritten.)

A. (Note

4. Click WriteOn Lessons have chosen already has text, an alert will appear to remind you that the text will be replaced; click Yes to continue.

B at the bottom of the window. If the file you

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U SING ALPHAW ORD PLUS TO WRITE ON NEO

You can make your own Write On! lessons. To do this,

create a new folder for the lessons. Then, create text files that contain each of your writing prompts or writing lessons. Save each file with a .txt extension. When you’ve finished, move the folder into the Write On Text Files folder inside the NEO Manager program folder. (In Windows, the folder is Program Files\AlphaSmart\AlphaSmart Manager 2. On Macintosh computers, the folder is Applications : AlphaSmart : AlphaSmart Manager 2.

You can transfer multiple lessons simultaneously. To

do this, repeat steps 2–7 until you’re ready to send; then, review the Send List tab to make sure all the files appear before clicking Send.

Using NEO Manager to Send Files, Rubrics, or Lessons to NEO Files

5. Double-click one of the categories on the left C to find the available lessons, or click the category and click Next. You may need to open a few different subcategories before you see a list of lessons. You can click Back to back up one category level.

. . . . .

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6. Click the lesson you want to select area

E. You can continue to click the lesson files until you find the one

you want to use; then, click Insert

D and view the text in the Preview

F. The lesson text will be shown in the

File # area of the AlphaWord Files to Send tab.

7. Read through the lesson. You can make changes if you’d like. Since the lesson includes instruction, examples, and many writing prompts, teachers generally divide the lesson among several files. (The lines made up of = signs are natural places to break the file.) To break up the file, you can cut some of the text from this file, click another file number, and paste the text into that file. When you do this, students will see different parts of the lesson in the different files you send to NEOs.

U SING ALPHAWORD PLUS TO WRITE ON NEO

There are three types of passwords for NEOs and NEO

Manager: file passwords, the

master password, and the send list password. For more information, see page 153.

About File Passwords

. . . . .

8. Click the Send List tab and verify that the lesson you want to send appears in the list.

9. If you are using a SmartOption Mobile Lab and you want to send the lesson to some, but not all, of the NEOs, click Select Devices. Check the NEOs that you want to send the lesson to, then click OK. (To send to all connected NEOs, skip this step.)

10. Click Send. If you have set a send list password (see page 180), you must enter the password and click OK.

About File Passwords

If you enable password protection for your NEO(s), you can set a password for each file. Then, any time you press a file key or open a named file, you must enter the file’s password or the master password.

The following sections explain how to enable password protection, set a password for a file, and reset all file passwords.

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U SING ALPHAW ORD PLUS TO WRITE ON NEO

You can also enable or disable file passwords in the

Control Panel (see page 158) or using NEO Manager (see page 170).

You can also change each file’s password in the Control Panel;

see page 158. In NEO

Manager, you can set the same password for all files (see page 170), but you can’t set a unique password for each file.

Enabling Password Protection While Working in a File

You will need the NEO’s master password to enable password protection. You can set that password using the System settings in NEO Manager (see page 153) or contact Technical Support to get the default master password.

1. Be sure you know your master password (see page 153 to set the master password using the System settings in NEO Manager).

2. Press ctrl-option--P. A message will tell you whether password protection is on or off.

3. To change the setting, type the master password and press enter. A message will tell you what the setting has been changed to.

4. Press any key to exit the screen. All AlphaWord Plus files will have the password write until you change the password for each file (see the next section).

About File Passwords

. . . . .

Changing a File’s Password While Working in the File

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When you first enable password protection for AlphaWord Plus files, all files have the same default password: write (unless you’ve changed the default in NEO Manager—see page 170).

If you want to give each file a unique password instead, follow the steps below. Passwords can be up to six characters long. They aren’t case-sensitive. They can contain letters, numbers, and symbols, but not spaces. If you don’t know an individual file’s password, you can enter the NEO’s master password instead. (To set the master password, see page 153.)

Follow these steps to change a file’s password within AlphaWord Plus:

1. Open the file for which you want to change the password. You need to enter the current password to open it. If you’ve never changed the password, enter the default password (write), or enter the master password.

U SING ALPHAWORD PLUS TO WRITE ON NEO

You can use the same password for

every file if you name your file before you change the password.

You need the master

password to reset

file passwords. Use

the System settings in NEO Manager to set this password; see page 153.

Using a NEO Text2Speech Device to Read AlphaWord Plus Files Aloud

. . . . .

2. Press option--P. You will see a screen like the one below.

3. Type the current file password. Press tab and type your new password; then, press tab and type it again to confirm it.

4. Press enter. A message will tell you that the password has been

changed; then, you’ll return to your file.

Resetting File Passwords

If you forget file passwords, you can reset the passwords for all AlphaWord Plus files on this NEO back to the default password (write or the default password you chose in NEO Manager).

The steps below tell you how to reset all file passwords on the NEO. You can also reset them from the Control Panel (see page 158) or in NEO Manager (see page 170).

1. With an AlphaWord Plus file open, press shift-ctrl-option--P.

2. Type the master password and press enter. A message will notify you that the passwords have been reset to the factory default (write).

3. Press any key to exit the screen.

Using a NEO Text2Speech Device to Read AlphaWord Plus Files Aloud

If you have an optional NEO Text2Speech device from Renaissance Learning, the device can read aloud the text you write in AlphaWord Plus. To turn the device on or off or to change options such as the speed or volume, press ctrl-J.

For more information, refer to the NEO Text2Speech User Manual, which you received with the device.

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MARTAPPLETS

What Are SmartApplets?

SmartApplets are the programs installed on your NEO. AlphaWord Plus—the program you use to write on the NEO—is just one of the available SmartApplets.

Installed SmartApplets

By default, NEOs come with these SmartApplets installed:

SmartApplet Where to Find More Information

Responder (NEO 2 only) Page 91

AlphaWord Plus Page 30

Accelerated Reader (NEO 2 only) Page 100

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MathFacts in a Flash (NEO 2 only) Page 107

KeyWords (US NEOs) or KAZ (UK NEOs) Page 111

Beamer Page 186

Control Panel Page 156

AlphaQuiz (NEO 1; can be installed on NEO 2)

Calculator Page 196

To see a list of the installed SmartApplets, press applets. To choose the one you want to use, press the arrow keys to move the cursor next to that SmartApplet; then, press enter.

See the instructions on the NEO Documentation CD or at www.renlearn.com/neo/ downloads/.

S MARTAPPLETS

If you don’t set a startup SmartApplet,

when you turn on your NEO, it goes to the SmartApplets list, with the cursor next to the SmartApplet you were working in the last time you turned the NEO off.

Managing the SmartApplets on Your NEO

. . . . .

An additional SmartApplet, Co:Writer, is available from Don Johnston, Inc. If you purchase this SmartApplet and it was not already installed when you received your NEOs, be sure to follow the installation instructions provided by Don Johnston, Inc.

Managing the SmartApplets on Your NEO

The easiest way to manage SmartApplets is to use NEO Manager. In NEO Manager, you can do the following:

• Change the startup SmartApplet (the one that starts automatically when you start a NEO). See the instructions below.

• Disable SmartApplets on your NEOs (see page 84).

• Install new or updated SmartApplets on the connected NEOs (see page 85).

• Change SmartApplet settings on NEOs (see page 87).

• Remove SmartApplets from the connected NEOs (see page 88).

• View SmartApplet information (see page 89).

• Add SmartApplets to the list available in NEO Manager (see page 90).

You can also perform some of these tasks on the NEO itself. For example, from the SmartApplets menu, you can change the SmartApplet that starts when you start the NEO, and you can disable SmartApplets (see page 84).

Changing the Startup SmartApplet

The startup SmartApplet is the one that starts automatically when you turn on a NEO. AlphaWord Plus is the startup SmartApplet when you first receive your NEOs. You can change the startup SmartApplet on the NEO itself (see the steps below) or using the NEO Manager software (see page 83).

Changing the Startup SmartApplet on the NEO Itself

1. Press applets.

2. Use the arrow keys to move the cursor next to the SmartApplet that you

want to start when you turn on your NEO.

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S MARTA PPLETS

Changing the Startup SmartApplet

3. Press ctrl-applets. An asterisk designating the startup SmartApplet

appears in the menu.

Repeat the steps to turn the setting off.

Changing the Startup SmartApplet for One or More NEOs Using NEO Manager

1. Start NEO Manager on your computer (see page 15) and connect your

NEO (see page 9) or the SmartOption Mobile Lab.

2. In NEO Manager, click the Settings tab.

3. Click System in the settings list on the left

4. In the list of system settings on the right, click the drop-down list next to

Startup SmartApplet B and choose the SmartApplet that you want to

start when the NEO(s) are turned on. When you do this, the box for the setting will automatically be checked.

. . . . .

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5. Click the Send List tab and verify that your system setting change

appears in the send list.

6. If you are using a SmartOption Mobile Lab and you want to send the

setting change to some, but not all, of the NEOs, click Select Devices.

S MARTAPPLETS

You need the master password to disable SmartApplets. You

can use the System settings in NEO Manager to set this password (see page 153) or contact Technical Support to get the default master password.

Disabling and Re-Enabling SmartApplets

. . . . .

Check the numbers to which you want to send the change, then click OK. (To send to all connected NEOs, skip this step.)

7. Click Send. If you have set a send list password (see page 180), you

must enter that password and click OK.

Disabling and Re-Enabling SmartApplets

You can disable a SmartApplet on NEOs. When you do this, the SmartApplets can’t be used, but they are still installed on your NEOs, and you can enable them again later.

To disable or re-enable SmartApplets, you can use the SmartApplet menu on a single NEO, or you can use the NEO Manager software to disable the SmartApplet on one or more NEOs.

Disabling or Re-Enabling a SmartApplet on a Single NEO

1. Press applets.

2. Move the cursor next to the SmartApplet you want to disable.

3. Press ctrl--L.

4. Enter the master password and press enter. The symbol appears next

to the SmartApplet to show it has been disabled.

5. Repeat these steps to enable the SmartApplet.

Note: If you want to disable the Calculator SmartApplet, from within AlphaWord Plus press ctrl--C and then enter the master password.

Disabling or Re-Enabling SmartApplets for One or More NEOs Using NEO Manager

1. Start NEO Manager on your computer (see page 15) and connect your

NEO (see page 9) or the SmartOption Mobile Lab.

2. In NEO Manager, click the Settings tab.

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S MARTA PPLETS

Installing or Updating SmartApplets on NEOs Using NEO Manager

3. On the left, click the SmartApplet that you want to disable or enable on

your NEO(s)

. . . . .

4. On the right, after the Disable this SmartApplet setting, click Yes B.

The box will be checked. (To enable the SmartApplet again, click No.)

5. Click the Send List tab and verify that your setting change is in the list.

6. If you have a SmartOption Mobile Lab and you want to send the setting

change to some, but not all, of the NEOs, click Select Devices. Check the boxes for the NEOs that you want to send the changes to, and click

OK. (To send to all connected NEOs, skip this step.)

7. Click Send. If you have set a send list password (see page 180), you

must enter the password and click OK.

Installing or Updating SmartApplets on NEOs Using NEO Manager

You can install new SmartApplets, update SmartApplets, or reinstall SmartApplets that you’ve removed. To do this, you install a SmartApplet on your computer, then select it and send it to your NEO(s) using NEO Manager.

For more information about available SmartApplets, visit our Web site.

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S MARTAPPLETS

If you don’t see the SmartApplet you want to install in the

list, and you know you

installed it on your computer, see page 90 to add it to the list.

Not everything in the SmartApplet list is a SmartApplet. The list

includes your NEO fonts, spell check, the Thesaurus, the Spanish-English word lookup, Text2Speech Updater for NEO Text2Speech devices, and Wireless File Transfer (NEO 2 only). You can install and delete these items just as you would SmartApplets.

Installing or Updating SmartApplets on NEOs Using NEO Manager

. . . . .

If you have a mixed SmartOption Mobile Lab with both NEO 1 and NEO 2 laptops, please keep in mind the following:

• SmartApplets that are only for NEO 2 (Responder, Accelerated Reader, and MathFacts in a Flash) will not be installed on NEO 1 laptops.

• NEO 1 laptops don’t have as much space as NEO 2 laptops. For mixed labs, the information shown in the Memory column is based on the space left on NEO 1 laptops, not NEO 2 laptops, since NEO 1 laptops have the smallest amount of space.

Follow these steps to install SmartApplets on NEOs:

1. If you have a new SmartApplet that isn’t already available to install in

NEO Manager, install the SmartApplet on your computer. (Follow the instructions in the SmartApplet package.)

2. Start NEO Manager on your computer (see page 15) and connect your

NEO (see page 9) or the SmartOption Mobile Lab.

3. In NEO Manager, click the SmartApplets tab.

4. There are two ways to choose the SmartApplets you want to install on

NEOs:

• Click a SmartApplet in the SmartApplet List

List B.

• Select the SmartApplet(s) in the SmartApplet List A; then click Add => to move them to the Install List B. To select more than one

SmartApplet to add, hold down the Shift key, the Ctrl key in Windows, or the  key on Macintosh computers as you click the SmartApplets you want to add.

A and drag it to the Install

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Renaissance Learning NEO, NEO 1, NEO 2 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual