Quartet IdeaShare Quick Setup Manual

Quartet IdeaShare (use logos)

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Thank you for purchasing this exciting new product from GBC! The Quick Set Up Guide
explains how to install your new system quickly and easily. This Users Manual will show
you how to save t ime and m on ey b y capt uri ng note s a nd di agrams , co llaborat ing wit h
colleagues, and enhancing presentations. Please see the Software Reference Guide for
quick explanations of how to use the various features made possible by eBeam Soft­ware.

System Requirements

For PC

®

• Windows

-compatible PC wi th Pentium® 100Mhz + processor

• Windows 98, 2000, ME, XP and Windows NT
can participate in shared meetings via Java

®

4.0 compatible (other platform users

TM

applet through Java-enabled Inter-

net browser)

• 10 MB available hard driv e space

• 256 color VGA or SVGA monitor

• CD-ROM drive or Internet connection for software installation

• One available se r ia l po rt or U S B po rt

For Ma cintosh

• Power Macintosh

• Mac OS 9.X with Macintosh Runtime for Java 2.2 or higher and 64 MB RAM, or

• Mac

®

OS X v10.1 or higher

®

• 10 MB available hard driv e space

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Chapter 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

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Quartet Portable IdeaShareTM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Software Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Chapter 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Using Quartet Portable IdeaShare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Using Quartet Por ta bl e Idea S ha re a s a Digi ta l W hite bo ard . . . . . . . . . . . . . . . . 3

Using Quartet Por tabl e Idea S hare as a Vir tual T ouchs c re en . . . . . . . . . . . . . . . 4

Using Quartet Portable IdeaShare with a Flip Chart . . . . . . . . . . . . . . . . . . . . . 6

Chapter 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Using eBeam Software with Quartet Portable IdeaShare . . . . . . . . . . . . . . . . . . . . 9

Terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Software Installation & First Time Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Whiteboard Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Calibrate Whiteboard Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Using The Whiteboard Mode Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Projection/Virtual Touchscreen Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Projection Mode Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Shortcut Strip - Calibrate & Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

The Whiteboard Mode Shortcut Strip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

The Flip Chart Mode Shortcut Strip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

The eBeam Software Help System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Chapter 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 1

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Website Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Additional Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

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Chapter 1

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

Quartet

The Quartet Portable IdeaShare system uses eBeam
to capture notes and images from any standard whiteboard, easel, or even flip chart
pads. Using the Quartet Portable IdeaShare, whatever you draw on a whiteboard or
easel is captured electronically in color and in real time and can be saved to a PC, Mac,
the Internet or local Int ranet. Usi ng the software, you can also share sessi ons with
remote participants live over the Internet/Intranet and create interactive presentations
with the virtual touchscreen capability.

Portable IdeaShare

TM

TM

electroni c imaging tech nology

Software Features

Additional pop u lar s oftware featur e s:

• Share whiteboard drawings in real time over the Intranet/Inte rnet in an eBeam
meeting. Microsoft Netmeeting can also be used to share meetings.

• Replay, edit, and annotate images from your meetings and attach them to email
messages.

• Import images, files , or e ven a sna p s hot of yo ur ow n com p ute r s cree n into the
background of the current meeting for all users to see and annotate.

• Use eBeam Software with a projector to turn your whiteboard into a virtual touch­screen.

• A "wake up" or Autolaunch feature automatically wakes up the eBeam Software
and begins to record once an electronic pen touches the whiteboard.

Chapter 1 Page 1

• eBeam Software automatically checks for software updates to make sure you

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always have the latest features.

The Software Reference Guide is included for quick, easy-to-understand instructions
on how to use the mai n softw are f eatures . This g uide i s very h andy when your Qu artet
Portable IdeaShare is shared by many users. Simply leave the guide next to the pro d­uct so everyone can be comfortable with the software and begin taking advantage of
this collab oration tool! For more d etailed instruc tions on how to use all of the many
software features, refer to the Help menu in the software.

Page 2 Quartet“ Po rtable IdeaShareTM

Chapter 2

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Using Quartet Portable IdeaShare

The Quartet Portable IdeaShare layout is shown in the image below...

Figure A

The following sections describe the three different ways to use the Quartet Portable
IdeaShare system:

• As a digital whiteboard (page 3).

• As a virtual to u ch screen (page 4).

• With a flip chart (PC Only) (page 6).

Using Quartet Portable IdeaShare as a Digital Whiteboard

Refer to “Termino logy” on page 9 for the de finition of vario us terms use d in this sec ­tion.

In whiteboard mo de, the Qua rtet Portable IdeaSha re rece iver is connec ted to a co m­puter using eBeam Software. In whiteboard mode, notes and images that you draw on
a whiteboard are captured electronically in real time and available for storage and dis­play both local ly an d re m ot el y th ro u gh your local intranet or th e Internet.

See “Using eBeam Software with Quartet Portable IdeaShare” on page 9 for more
information about using the software.

To use the Quartet Portable IdeaShare as a digital whiteboard:

Chapter 2 Page 3

1. Set up the electronic pens, the electronic eraser , and the software as shown on the

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Quick Set Up Guide, and make sure that the receiver is connected to your
computer using the USB cable.

2. Set up the Sho rtc ut S tri p on the w hite board by peeling a way t he backing and
placing the str ip a lo n g an ed ge o f the I m age Area. The Sh or tc u t Str ip is b e st
positioned along the bottom or side edge to avoid taking up writing space on the
whiteboard.

3. Launch eBeam Software on your computer, and make sure that you are in
whiteboard mode. You must calibrate the Quartet Portable IdeaShare to the
whiteboard, and also calibrate the Shortcut Strip. See “Software Installation &
First Time Use ” on pag e 10 . To make sure you are in whiteboar d mo de :

• PC: Open the eBeam task bar menu and select “C apture from Whiteboard”

• Macintosh O S 9.X : Open t he eBeam c ont ro l pa nel f rom t he con tr ol stri p me nu

and select “ Whiteboard mode”.

• Macintosh OS 10: Open the eBeam System Settings dialog from the eBeam

docklet icon. Select “Whiteboard mode”.

4. Begin writing on t he whiteboard using t he electronic pens and el ectronic eraser.
Notes and images drawn using the electronic pens and eraser are stored in your
computer . See “Using eBeam Software with Quartet Portable IdeaShare” on page 9
for more info rm a ti on a bo ut u s ing th e so ftwa r e.

Using Quartet Portable IdeaS hare as a Virtual To uchscreen

Refer to “Termino logy” on page 9 for the de finition of vario us terms use d in this sec ­tion.

In virtual touchscreen mode, Quartet Portable IdeaShare allows yo u to use your wh ite­board as your computer desktop. Both the Quartet Portable IdeaShare receiver and
the projector connect to your computer. The projector displays your computer desktop
onto the whiteboard and the Quartet Portable IdeaShare receiver detects when you
touch the board , allo wing an electr onic p en (usi ng the pla stic st ylus inse rt) to a ct as a
virt ual mouse used to control your computer’s desktop.

In virtual touchs creen mod e, you can opera te your compu ter directly from the white­board. You can open, work in, and close applications; draw freehand in painting and
drawing applic ations, o r you ca n opera te the e Beam m eeting a pplica tion d irectly from
the whiteboard.

Virtual touchscreen mode setup is illustrated below.

Page 4 Using Quartet Portable IdeaShare

Figure B

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To use the Quartet Portable IdeaShare in virtual touc hscreen mode:

1. Set up a single electr onic pen with th e plastic sty lus insert . The plastic st ylus insert
looks just like a dry-erase marker except it is entirely plastic and contains no ink.

2. Connect the USB cable to the Quartet Portable IdeaShare receiver and your
computer, and set up the softwar e as sho wn on the Quick Set Up Guide.

3. Attach the projector to your computer, and make sure that both the projector and
your comput er are turned on.

4. Aim and focus the projec tor as near the center of the whiteboard as possible.

5. Launch eBeam Software on your computer, and make sure that you are in
projection mode. You will also need to calibrate. See “Projection/Virtual
Touchscreen Mode” on page 16. To make sure that you are in projection mode:

• PC: Open the eBeam task bar menu and select “Use With Projector”

• Macintosh O S 9.X : Open t he eBeam c ont ro l pa nel f rom t he con tr ol stri p me nu

and select “Projection mode”.

• Macintosh OS 10: Open the eBeam System Settings dialog from the eBeam

docklet icon . Se le ct “ P ro j ect i on mode”.

6. Begin using the Quartet Portable IdeaShare and whitebaord as a virtual
touchscreen. Click or double-click applications to open them, move files, draw in
paint programs, or share a meetin g using the eBeam meeting software. Anyth ing
that you can do with the mouse attached to your computer, you can do with
Quartet P ortable IdeaShare using the electronic pen and sty lus.

Chapter 2 Page 5