PolyVision Webster TS, Webster LS, Webster IRP User Manual

USER GUIDE

Information in this document is subject to change without notice. Reproduction in any manner without written permission of PolyVision Corporation is forbidden.

PolyVision Corporation reserves the right to make changes in product design, or detail, and to discontinue any product or material without notice.

Webster is a trademark of PolyVision Corporation, a Steelcase Company. All other registered trademarks and trademarks used herein are the property of their respective owners.

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

What is Webster? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Many Ways to Use Webster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installing the Webster TS Whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . 4

What Comes in the Box (TS Models Only). . . . . . . . . . . . . . . . . . . . 5

Mounting Your Webster TS Whiteboard on a Wall . . . . . . . . . . . . . 6

Connecting Your Webster TS Whiteboard . . . . . . . . . . . . . . . . . . . . 7

Installing the Webster LT Whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . 9

What Comes in the Box (LT Models Only) . . . . . . . . . . . . . . . . . . . 10

Mounting Your Webster LT Whiteboard on a Wall . . . . . . . . . . . . 11

Connecting Your Webster LT Whiteboard . . . . . . . . . . . . . . . . . . . 15

LT Whiteboard Automatic Power Down . . . . . . . . . . . . . . . . . . . . . 17

Installing Webster Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Whiteboard System Requirements . . . . . . . . . . . . . . . . . . . . . . . . 18

Installing Webster Software in Windows. . . . . . . . . . . . . . . . . . . . 19

Installing Webster Software on a Macintosh . . . . . . . . . . . . . . . . 19

Starting Webster Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

LT Whiteboard Calibration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Establishing Communication between the Board and Computer 20

Uninstalling Webster Software . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Using Multiple Whiteboards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Multiple Whiteboards in Windows . . . . . . . . . . . . . . . . . . . . . . 22

Multiple Whiteboards on a Macintosh . . . . . . . . . . . . . . . . . . . 22

Webster Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

How Webster Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Writing on the Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Erasing the Board. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Printing the Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Capturing a Snapshot of the Board. . . . . . . . . . . . . . . . . . . . . . 26

Getting Started with Webster Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Webster Whiteboard Icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Sounds on Webster TS Whiteboards . . . . . . . . . . . . . . . . . . . . 29

Sounds on Webster LT Whiteboards. . . . . . . . . . . . . . . . . . . . . 29

Getting to Know the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

The Webster Software Main Window . . . . . . . . . . . . . . . . . . . . 30

The Webster Command Toolbar in Windows . . . . . . . . . . . . . . 31

The Webster Annotation Toolbar. . . . . . . . . . . . . . . . . . . . . . . . 32

The Annotation Toolbar in Full Screen View . . . . . . . . . . . . . . 33

Showing, Hiding, and Moving the Toolbars . . . . . . . . . . . . . . . 34

Whiteboard Pens and Eraser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Writing and Erasing with Webster TS Models. . . . . . . . . . . . . . 35

Writing and Erasing with Webster LT Models . . . . . . . . . . . . . . 35

Writing and Erasing with Webster IPD and IRP Models . . . . . . 36

Using Webster with a Projector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Getting Started in Projection Mode . . . . . . . . . . . . . . . . . . . . . . . . 37

Alignment If You are Already in Projection Mode. . . . . . . . . . . 39

Using Webster in Projection Mode . . . . . . . . . . . . . . . . . . . . . . . . 39

The Projection Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Projection Mark-Ups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Snapshots in Other Applications . . . . . . . . . . . . . . . . . . . . . . . 42

Snapshots When Webster is the Active Application . . . . . . . . 43

Toggling Between Webster and Other Applications. . . . . . . . . . . 44

Using the On-Screen Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Using Projection with PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . 45

Printing in Projection Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Working with Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Creating a Snapshot. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Taking Automatic Snapshots. . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Viewing Snapshots. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Selecting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Working with Webster Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Creating a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Saving a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Opening a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Password Protecting a File in Windows . . . . . . . . . . . . . . . . . . 52

Playing Back Snapshots. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Copying and Moving Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Exporting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Renaming Snapshots. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Deleting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Editing Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Printing Snapshots in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Printing Colors in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Customizing Headers and Footers in Windows . . . . . . . . . . . . 59

Printing Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Printing Snapshots on a Macintosh . . . . . . . . . . . . . . . . . . . . . . . 63

Adding a Backdrop to a Snapshot. . . . . . . . . . . . . . . . . . . . . . . . . 64

Creating a Backdrop File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Adding a Backdrop File to a Snapshot . . . . . . . . . . . . . . . . . . . 65

Inserting a Screen Shot as a Backdrop in Windows . . . . . . . . 66

Changing or Removing a Backdrop. . . . . . . . . . . . . . . . . . . . . . 67

Backdrops Provided with Webster . . . . . . . . . . . . . . . . . . . . . . 67

Sending a Snapshot via E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Publishing a Snapshot as HTML or Adobe PDF. . . . . . . . . . . . . . . 70

NetMeeting and Webster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

NetMeeting Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Using Webster in a NetMeeting Conference . . . . . . . . . . . . . . . . . 72

Sharing the Webster Software in NetMeeting . . . . . . . . . . . . . 72

Using Webster with the NetMeeting Whiteboard. . . . . . . . . . . 73

Using the Conference Control Center . . . . . . . . . . . . . . . . . . . . 74

Conference View Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using Webster Projection Mode with NetMeeting . . . . . . . . . . . . 76

Scrolling While Shared . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Troubleshooting NetMeeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Webster Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Customizing General Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Customizing Pens and Erasers . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Customizing Sounds (TS Models Only). . . . . . . . . . . . . . . . . . . . . 82

Customizing Image Export . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Customizing Projection Mode Settings. . . . . . . . . . . . . . . . . . . . . 85

Customizing Playback Options . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Customizing Backdrops on a Macintosh . . . . . . . . . . . . . . . . . . . 87

Changing Colors in Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

III

Troubleshooting, Care, and Maintenance . . . . . . . . . . . . . . . . . . . . . . 90

Getting On-Line Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Troubleshooting Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Troubleshooting TS Whiteboard Hardware. . . . . . . . . . . . . . . . 91

Troubleshooting LT Whiteboard Hardware . . . . . . . . . . . . . . . . 92

Hardware Calibration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

TS Whiteboard Calibration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

LT Hardware Calibration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Troubleshooting Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Care and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Caring for the TS Whiteboard. . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Caring for the LT Whiteboard. . . . . . . . . . . . . . . . . . . . . . . . . . 100

Caring for the Markers, Stylus and Eraser . . . . . . . . . . . . . . . 100

Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

What is Not Covered. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

How to Get Warranty Service . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Limitation of Damages and Implied Warranties. . . . . . . . . . . 102

How State Law Relates to the Warranty . . . . . . . . . . . . . . . . . 103

FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Overview

Welcome to the Webster Interactive Whiteboard. This manual provides instructions for installing Webster TS (touch sensitive) and LT (laser tracking) electronic whiteboards, and for operating the TS, LT, IRP (interactive rear projection), and IPD (interactive plasma display) systems.

What is Webster?

The Webster board is an interactive electronic whiteboard that connects to your Windows PC or Macintosh PC. Capture anything you write or draw on the board by printing it or by saving it on the computer. The Webster software records all whiteboard activity for you to save, use in other applications, print, or distribute.

Tools

Forward

Back

Snapshot

Show Board

Projection

Red Pen

Black Pen

Green Pen

Blue Pen

Narrow Erase

Wide Erase

Snapshot Erase All

Many Ways to Use Webster

Use Webster during a presentation or meeting to capture notes and ideas. You can remain at the whiteboard; Webster gives you the tools you need to write, erase, print, or capture a copy of the board.

The most basic way to use Webster is to print copies of the board during your meeting using a printer that is also connected to the computer.

In addition, the Webster software records what you write or draw, so you can capture your whiteboard notes on the connected computer. This enables you to add or erase, save, print, or distribute the captured image using the features of the Webster software at any time, even when the whiteboard is not turned on or connected to the computer.

If you connect a projector to your system, the whiteboard becomes a giant, interactive touch screen that enables you to operate your computer while standing at the whiteboard. For instance, you can control a presentation (using software such as PowerPoint) on your computer while standing at the whiteboard simply by using a ﬁnger or stylus as the mouse.

Since you can operate your computer and any software on it from the whiteboard, you can write on the whiteboard to make notes next to the projected computer image, and capture everything on the board (both notes and projected image) using the Webster software.

In Microsoft Windows, Webster is also compatible with Microsoft NetMeeting, giving you fully interactive teleconferencing capabilities from your Webster board.

About This Manual

This manual describes how to install and operate the Webster TS and LT interactive whiteboards. This manual also describes operation of Webster IRP and IPD interactive systems, although installation is described separately.

Installing the Webster TS Whiteboard

To install the Webster TS (touch sensitive) whiteboard models, follow the steps in this section. If you have the Webster LT (laser tracking) whiteboard, refer to “Installing the Webster LT Whiteboard” on page 9. If you have one of the IRP or IPD models, the installation instructions are provided separately.

Three installation options are available for the Webster TS whiteboards, depending on your model.

• You can hang the TS 400 from a cubicle divider using the hang-

ers provided.

• You can mount it to a mobile stand available from your Webster

dealer. Installation instructions are provided with the mobile stand. If you use this option, follow the mounting instructions provided with the mobile stand, then proceed to “Connecting Your Webster TS Whiteboard” on page 7.

• You can also mount any Webster TS whiteboard to a wall using

the instructions provided here.

What Comes in the Box (TS Models Only)

1 1 Webster TS whiteboard 2 1 Webster TS whiteboard stylus 3 1 box of four dry-erase markers 4 1 Webster round eraser 5 1 AC power cord 6 1 serial port cable (12’ or 25’, depending on your model) 7 4 self-tapping sheet rock anchors (vary by model) 8 2 mounting brackets 9 4 Phillips screws 10 2 Velcro strips 11 1 Webster software CD (Mac/Windows) 12 1 user guide 13 1 peel-off quick start 14 2 cubicle hanging hooks (for some models)

Mounting Your Webster TS Whiteboard on a Wall

You will need a tape measure, Phillips screwdriver, and drill. To mount the Webster TS whiteboard on a wall:

1 Choose a location with convenient access to your computer, an

AC power outlet, and any network connections or projectors you are using.

2 Carefully mark two drill hole locations as indicated below, based

on your Webster TS whiteboard model:

TS 800 TS 600 TS 400

92"

(2335 mm)

Model

Distance from the

ﬂoor to the holes

TS 400 74"

(1880 mm)

TS 600 77”

(1950 mm)

TS 800 77"

(1950 mm)

77" (1950 mm)

62"

(1575 mm)

77" (1950 mm)

Distance between

hole locations

42"

(1070 mm)

62"

(1575 mm)

92"

(2335 mm)

42"

(1070 mm)

74" (1880 mm)

3 Using the mounting plates as a template, mark two additional

drill hole locations that are 3/4" (19 mm) from the original hole.

4 For sheet rock walls, screw the self-tapping sheet rock anchors

into the wall using a power driver, if available. Wall anchors for

note:NOTE:

the TS 400 are plastic. Wall anchors for TS 600 and TS 800 are metal.

If you are not installing on a sheet rock wall, you must provide your own fasteners.

5 Attach the mounting bracket to the wall anchors on the wall

using the four Phillips screws provided. Assure that the screws are snug.

6 With the help of an assistant, lift the board and hang it on the

mounting plates using the slots at the top corners of the board.

Velcro

7 Peel the backing off the front and back of the two Velcro strips. 8 Attach Velcro strips to lower right and left corners on the back of

whiteboard and press against the wall.

To mount your whiteboard on an optional stand or easel, see the instructions included with your stand or easel, or visit www.polyvision.com.

Connecting Your Webster TS Whiteboard

Ensure that both your computer and whiteboard are powered off before you make connections.

To connect the whiteboard to your computer:

1 Plug the AC power cord into the power connector on the bottom

of the whiteboard, next to the serial port.

2 Twist the cord behind the cable bracket.

cable bracket

9-pin serial cable

AC power cord

note:NOTE:

3 Plug the power cord into an electrical outlet. 4 Plug the 9-pin male end of the serial port cable into the

whiteboard and tighten the screws.

5 Plug the other end into your computer’s serial port (if necessary,

use a USB to 9-pin serial adapter available from your Webster dealer).

The maximum serial port cable length is 25 feet (7.5 meters). For greater distances, a serial ampliﬁer is required (available at computer networking suppliers).

Installing the Webster LT Whiteboard

To install the Webster LT (laser tracking) whiteboard models, follow the steps in this section. If you have the Webster TS (touch sensitive) whiteboard, refer to “Installing the Webster TS Whiteboard” on page 4. If you have the IRP or IPD models, the installation instructions are provided separately.

Any of the Webster whiteboards can be mounted on a wall using the instructions provided here. The LT 4000 and LT 5000 models ﬁt on a mobile stand, enabling it to be easily moved from one room to another. If you use that option, follow the instructions provided with the mobile stand and then skip to “Connecting Your Webster LT Whiteboard” on page 15.

The LT whiteboard is a combination of high-precision mechanical, optical, and electronic components. If not installed properly, it may not operate reliably, or it may not operate at all.

What Comes in the Box (LT Models Only)

1 1 Webster LT whiteboard 2 1 magnetic whiteboard icon strip 3 1 Webster LT whiteboard stylus 4 1 box of four dry-erase markers 5 1 Webster small eraser 6 1 Webster large eraser 7 2 studded brackets 8 2 lower mounting spindles 9 2 upper mounting spindles 10 4 wall anchors 11 4 wall screws 12 1 serial port cable 13 1 AC power cord 14 1 user guide 15 1 Webster software CD (Mac/Windows) 16 2 V-slotted spacers 17 1 peel-off quick start

1 calibration kit (inside the header cover; not shown)

9 8

Tools

Forward

Back

Show Board

Projection

Snapshot

570-0183-00

Erase All

note:NOTE:

Mounting Your Webster LT Whiteboard on a Wall

You will need a tape measure, Phillips screwdriver, and drill. To mount the Webster LT whiteboard on a wall:

1 Choose a wall with convenient access to your computer, an AC

power outlet, and any network connections or projectors you are using. Ensure that the selected wall is of solid construction, ﬂat and vertical to within 1/4" (6 mm) over the entire mounting area, and free of any signiﬁcant vibrations that might result from the operation of nearby heavy equipment.

If you are not installing on a sheet rock wall, you must provide your own fasteners.

2 Carefully mark four drill hole locations as indicated below,

based on your Webster LT whiteboard model.

LT 6000

65 5/16"

(1660 mm)

43 13/16" (1112 mm)

Distance from the

Model

ﬂoor to the top

LT 4000 76"

(1930 mm)

LT 5000 80"

(2025 mm)

80"

holes

37 3/8" (949 mm)

(2025 mm)

LT 5000 LT 4000

56 1/2"

(1435 mm)

80"

(2025 mm)

Horizontal distance

between holes

49 5/16"

(1252 mm)

31 15/16" (811 mm)

Vertical distance

between holes

49 5/16"

(1252 mm)

56 1/2"

(1435 mm)

76"

(1930 mm)

31 15/16" (811 mm)

37 3/8"

(949 mm)

LT 6000 80"

(2025 mm)

65 5/16"

(1660 mm)

43 13/16"

(1112 mm)

3 Drill the holes as marked, using an 11/32" or 3/8" (9 mm or

9.5 mm) drill bit.

4 Insert the wall anchors into the holes and tap them into place

ﬂush with the wall.

5 Insert the screws into the wall anchors and tighten them ﬁrmly,

taking care not to let the wall anchors turn in the wall while tightening the screws. Remove the screws prior to the next step and discard the black washers used to help tighten the screws.

6 Insert two screws through the two upper mounting spindles and

into the upper holes in the wall. Tighten the screws to the wall.

7 Insert the remaining two screws through the two studded

mounting brackets and into the lower holes in the wall. Tighten the screws to the wall.

8 Thread the two lower mounting spindles onto the studded

mounting brackets and tighten until 1/2" (12 mm) of thread shows between the mounting brackets and the spindles.

9 By sight, or by using a carpenter’s level or plumb line, vertically

align the upper and lower spindles.

10 With the help of an assistant, lift the board and position it so

that the slotted holes in the back of the board are directly in front of the spindles on the wall.

First push the lower slotted holes over the lower spindles. Then push the upper slotted holes over the upper spindles and ease the board down onto all the spindles at once. The board should come to rest, without force, on the top spindles. The two bottom spindles should be floating about halfway up in their slotted holes.

11 Check that the board is ﬂat by sighting across the front of the

board or using your carpenter’s level or plumb line. If the board is not ﬂat, ensure all spindles are properly located in their slotted holes and turn the lower spindles in or out to make the board vertical.

side view

12 Check both lower mounting spindles for end-play by pressing

with the heel of your hand against each lower corner of the board. If there is noticeable end-play, slip one of the provided mounting spindle spacers between the back of the board and

the face of the lower spindle. Position the V slot of the spacer down and to both sides of the spindle to take up the slack space.

rear view

13 Apply the magnetic whiteboard icon strip to one of the four

corners of the board.

14 To enable and specify the location of the icon strip, ﬁrst install

the Webster software as described (refer to “Installing Webster Software” on page 18) and then refer to “Customizing General Options” on page 79 for instructions on telling the software where the icon strip is located.

To mount your whiteboard on an optional mobile stand, see the instructions included with your mobile stand or visit www.polyvision.com.

Connecting Your Webster LT Whiteboard

Ensure that both your computer and whiteboard are powered off before you make connections.

To connect the whiteboard to your computer:

1 Plug the AC power cord into the connector on the bottom of the

whiteboard, next to the serial port.

2 Plug the power cord into an electrical outlet.

3 Plug the 9-pin male end of the serial port cable into the

whiteboard and tighten the screws.

9-pin serial cable

on/off switch

AC power cord

note:NOTE:

4 Plug the other end into your computer’s serial port (if necessary,

use a USB to 9-pin serial adapter available from your Webster dealer).

The maximum serial cable length is 25 feet (7.5 meters). For greater distances, a serial ampliﬁer is required (available at computer networking suppliers).

5 Turn on the whiteboard power switch to conﬁrm your

connections. The power LED illuminates yellow.

You are now ready to install the Webster software (see “Installing Webster Software” on page 18).

LT Whiteboard Automatic Power Down

The whiteboard automatically powers down after a speciﬁed period of inactivity. The board signals a warning beep one minute before the power down occurs and the “Ready” LED goes out when the board is powered down.

The default period of inactivity is 60 minutes. To specify a different time, refer to “Customizing General Options” on page 79.

To power up Webster after an automatic power down, move the mouse.

Installing Webster Software

The following software installation instructions apply to all Webster models and sizes. You can install Webster under Microsoft Windows operating system versions 98, NT 4.0, ME, 2000, or XP; or on a Macintosh with OS 8.6, 9.x, or X.

note:NOTE:

If you are using a USB to 9-pin serial adapter, make sure you install the software that came with your adapter before you install the Webster software.

Whiteboard System Requirements

• 64 MB RAM (128 MB preferred)

• 20 MB available disk space

• CD-ROM drive

• 800 x 600 monitor or better

• 1 available serial (COM) port (or 1 USB port and a USB to 9-pin

serial adapter available from your Webster dealer)

note:NOTE:

• Internet Explorer 4.0 or higher or Netscape 4.0 or higher (exclud-

ing Netscape 6.0) to view Webster on-line Help

Windows:

• Windows® compatible PC (Pentium II or faster required;

Pentium III recommended)

• Windows® 98, NT 4.0, ME, 2000, or XP

If you are using Windows NT 4.0, be sure Service Pack 6 is installed.

Macintosh:

• Apple® Macintosh® Power PC (G3 or higher recommended)

• OS 8.6 or higher

Installing Webster Software in Windows

Installation in Windows requires “Administrative Privileges.” To install Webster software in Windows:

1 Turn on your computer and wait for Windows to start. For best

results, make sure no applications are running.

2 Place the Webster software CD in your CD-ROM drive. The setup

program starts. If the setup program does not start, open Windows Explorer and double-click “Setup.exe” on the CD.

3 Follow the prompts to install the software.

The setup program detects the COM port to which your whiteboard is attached. To manually identify the COM port, see “Establishing Communication between the Board and Computer” on page 20.

If your computer is permanently connected to an IRP or IPD system, we recommend that you check the “Run Webster at Startup” option during installation.

4 Restart, if prompted.

note:NOTE:

Installing Webster Software on a Macintosh

To install Webster software on a Macintosh:

1 On the Macintosh, place the Webster software CD in your

CD-ROM drive.

2 Double-click the Webster installer icon on the CD. 3 Follow the prompts to accept the license agreement and install

the software.

Under OS 8.6 or OS 9, you may need to install QuickTime 5 (provided on the Webster installation CD) or above in order to support the graphic import/export features described in this manual. Make sure you use the “Recommended Install” option for QuickTime.

note:NOTE:

Starting Webster Software

To start Webster software in Windows:

1 Plug in and turn on your whiteboard, if necessary. 2 Start your computer, if necessary. 3 On the Windows taskbar, choose “Programs” from the Start

menu and choose “Webster” from the Webster group. The

software launches and detects your connected whiteboard. To start Webster software on a Macintosh:

1 Plug in and turn on your whiteboard, if necessary. 2 Start your computer, if necessary. 3 Open the Webster folder from its installation location and

double-click the Webster application icon. The software

launches and detects your connected whiteboard.

At startup, Webster software detects If you are using the Webster IRP or IPD system and automatically initiates projection mode alignment.

LT Whiteboard Calibration

High-precision lasers in the LT whiteboard sometimes require calibration. When you install Webster software and establish communication between the whiteboard and the computer, a calibration check is performed automatically.

If Webster software displays a warning stating that your LT whiteboard requires calibration, refer to “Hardware Calibration” on page 93.

Establishing Communication between the Board and Computer

Webster automatically detects the whiteboard connected to your computer’s COM or USB port. However, in some circumstances you may need to identify the port manually (for example, if you add, move, or remove a serial device such as a modem, laptop, PDA or input device).

To establish communication between the board and the computer:

1 Make sure the whiteboard is plugged in and turned on, and

properly connected to your computer, if necessary.

2 Launch the Webster software. 3 Choose “Find Whiteboard” from the Edit menu. The software

locates and displays the port connection for the board.

4 Click a board in the “Find Whiteboard” list or click “Check All” to

establish communication with all boards connected to your

computer and wait while the status changes.

5 When communication is established, click “OK” to close the

window.

Uninstalling Webster Software

Uninstalling the software removes only the application. Your Webster document ﬁles are not deleted.

To uninstall Webster software in Windows:

1 Exit all applications, including Webster. 2 On the Windows taskbar, choose “Programs” from the Start

menu and choose “Uninstall Webster” from the Webster group.

3 Click “Yes” to remove all application components. You may have

to delete some application ﬁles manually after you uninstall

Webster. To uninstall Webster software on a Macintosh:

1 Drag the Webster application folder to the trash. 2 If you use OS 8.6 through 9.x, drag the Webster System Menu

extension to the Trash. (The Webster System Menu extension is

located in the Extensions folder which is located inside the

System folder.)

3 If you use OS 8.6 through 9.x, drag the Webster Preferences ﬁle

to the Trash. (The Webster Preferences ﬁle is located in the

Extensions folder.)

If you use OS X, select the Webster Preferences icon and hold

down the command key while pressing the Delete key. To locate

the Webster Preferences icon, click the “Home” icon at the top of

any OS X Finder window, then select the “Library” folder, and

choose the “Preferences” folder.

Using Multiple Whiteboards

You can use Webster with multiple whiteboards connected to your computer.

Multiple Whiteboards in Windows

To use multiple whiteboards in Windows:

1 Launch Webster once for each whiteboard you have connected. 2 To identify which board is associated with which instance of

Webster, choose “Find Whiteboard” from the Edit menu in each

Webster window and note the board and COM port. Each application is independent. You can customize the options for

each board individually by choosing “Options” in the Edit menu of the Webster application associated with that board. “Options” are saved in the same order that you launched the Webster applications.

After you close the applications, the order you reopen them determines which options are associated with a board.

Multiple Whiteboards on a Macintosh

To use multiple boards on a Macintosh:

1 Locate the Webster application in the Webster folder. 2 Create one copy of the application for each board connected to

the computer.

3 Rename the applications. (For example, use Webster1,

Webster2, etc. as in the instructions below. Or rename the

applications as needed to differentiate them in a meaningful

way for your circumstances.)

4 Launch Webster1.

5 Choose “Find Whiteboard” from the Edit menu. The application

ﬁnds all the boards connected to your computer.

6 Choose one board to associate with Webster1. 7 Leaving Webster1 running, launch Webster2. 8 Choose “Find Whiteboard” from the Edit menu. Webster2 ﬁnds

only the whiteboards not already assigned to Webster1.

9 Choose one board to associate with Webster2. 10 Continue launching Webster applications and choosing “Find

Whiteboard” until you have associated each board with an open

Webster application.

11 Write on the board and capture snapshots as usual. The

snapshots are part of the open ﬁle in the Webster application

that is associated with it. Each application is independent. You can customize the preferences

for each board individually by choosing “Preferences” in the Edit menu of the Webster application associated with that board. “Preferences” are saved in the same order that you launched the Webster applications.

After you close the applications, reopen them in the same order and associate them with the same boards to maintain customized preferences for each board.

By registering your product, you will receive enhanced customer service, as well as information on product development and software upgrades.

To register Webster:

• Choose “Register Webster” from the Webster Help menu with an

Internet browser installed and a connection established, or go to www.websterboards.com/support/register.html.

• Complete and mail the self-addressed Registration Card found

with the Webster installation package.

Webster Basics

When the Webster software is running on a computer connected to the board, anything you write or draw on the board is also displayed on the computer.

How Webster Works

To use Webster:

1 Make sure the board is plugged in and turned on, if necessary. 2 On the computer connected to the whiteboard, start the Webster

application. If the Webster software is not installed on the computer, or if the software does not automatically detect the

whiteboard, refer to “Installing Webster Software” on page 18.

3 Choose a pen. 4 Write or draw on the board. Your work appears in the Webster

software window. Refer to “Writing on the Board” on page 24.

note:NOTE:

5 To erase, choose an eraser tool and erase. Refer to “Erasing the

Board” on page 25.

6 To print the contents of the board on a printer connected to the

computer, tap the Print icon. Refer to “Printing the Board” on

page 26.

7 To capture a copy of the board in the software, tap the Snapshot

icon. Refer to “Capturing a Snapshot of the Board” on page 26.

Writing on the Board

The whiteboard sends writing data to your computer by detecting a single point of pressure or of reﬂected light. Whenever you write on the whiteboard, make sure there is only one point of contact at a time.

Use only the recommended markers, stylus, and erasers.

note:NOTE:

Webster TS models: The whiteboard's surface can be damaged by sharp objects, such as ballpoint pens and rulers. Scratches can cause permanent ink stains and data loss due to electrical malfunctions.

To write:

1 Choose a pen (TS and LT models) or stylus (IRP and IPD models). 2 Select a pen color on the whiteboard icon strip (TS models) or in

the projection toolbar (IRP and IPD models). The software

records your writing in the color you choose.

3 Use ﬁrm consistent pressure as you write.

Webster TS models: As you write, the whiteboard provides audible feedback, and the green LED glows brighter to indicate that it recognizes your strokes.

Erasing the Board

Erase functions are based on a calculated circle around a single point. Always use the erasers that are provided with the Webster board. Erasing depends upon which Webster model you use.

To erase on Webster TS models:

• Large areas: Tap the Wide Erase icon on the board. Use the

eraser felt ﬂat against the whiteboard.

• Small areas: Tap the Narrow Erase icon on the board and erase

with your ﬁnger or the edge of the round eraser.

To erase on Webster LT models:

• Use the large or small eraser with the felt ﬂat against the white-

board. Do not cover the reﬂective strip around the perimeter of the eraser. Never use the narrow edge of the eraser on the whiteboard.

To erase on Webster IRP and IPD models:

• Tap the Wide or Narrow Erase button in the projection toolbar.

Use the stylus to erase.

Printing the Board

You can print an image of the board at any time using a printer that is connected to the computer.

To print an image of the current board:

• Tap the Print icon on the whiteboard icon strip (TS and LT mod-

els), or in the projection toolbar (IRP and IPD models). The whiteboard sends an image of the board to the printer using the current “Print Setup” settings in the Webster software.

Capturing a Snapshot of the Board

The Webster software records all the activity on the whiteboard. To capture an image of the current board that you can save or use on

the computer:

• TS and LT models: Tap a Snapshot icon on the whiteboard.

• IRP and IPD models: Tap a Snapshot button in the projection

toolbar.

The Webster software captures an image of the current board and adds it to the Webster ﬁle that is open. You can continue writing on the board, or erase and continue.

Getting Started with Webster Tools

Webster is easy to operate either from the board or from the attached computer running the Webster software. Icons that appear along the edge of the board on TS and LT models control functions that are duplicated in the software.

IRP and IPD models are rear projection systems and thus always operate in Webster’s projection mode in which the whiteboard icon strip is unnecessary.

Webster Whiteboard Icons

Webster TS and LT whiteboards include an icon strip with the following functions: (On LT models, the order is slightly different.)

Projection toolbar: In projection mode, display or hide the

Tools

Forward

Back

projection tools.

Forward arrow: In projection mode, scroll forward through snapshots or PowerPoint slides.

Back arrow: In projection mode, scroll backward through snapshots or PowerPoint slides.

Print: Print the contents of the board to the currently active printer without capturing a snapshot.

Snapshot

Show Board

Projection

Red Pen

Black Pen

Green Pen

Blue Pen

Narrow Erase

Wide Erase

Snapshot: Capture a snapshot of the board.

Show Webster: In projection mode, bring the Webster software to the front or send it to the rear.

Projection: Enter or exit projection mode.

Red Pen: In the software, record the active pen as red. (TS models only.)

Black Pen: In the software, record the active pen as black. (TS models only.)

Green Pen: In the software, record the active pen as green. (TS models only.)

Blue Pen: In the software, record the active pen as blue. (TS models only.)

Narrow Erase: Erase in a narrow band using a ﬁnger or the edge of the eraser. (TS models only.)

Wide Erase: Erase in a wide band using the wide surface of the eraser. (TS models only.)

Snapshot Erase All

Snapshot/Erase All: Capture a snapshot of the board, clear the software’s current board pane, and set the board for erasing.

note:NOTE:

Webster LT models: There are no pen or eraser icons on the whiteboard icon strip, since the laser automatically detects your tools.

Sounds

Webster TS and LT models provide audible feedback during normal use.

Sounds on Webster TS Whiteboards

On Webster TS models, audible feedback indicates which tool you are using. The whiteboard emits the following sounds:

• Fanfare: on startup and shutdown

• Beep: selecting a tool (pen or eraser)

• Hum: using an eraser function

• Clicks: touching or writing on the whiteboard

For information about changing Webster TS whiteboard sounds, refer to “Customizing Sounds (TS Models Only)” on page 82.

Sounds on Webster LT Whiteboards

On Webster LT models, the sounds are as follows:

• Three beeps: on startup

• Two beeps: initiating recording

• One beep: button press

• Single warning beep: one minute before automatic power down

(Refer to “LT Whiteboard Automatic Power Down” on page 17.)

On Webster LT models, sounds cannot be modiﬁed.

Getting to Know the Software

Webster software enables you to edit, print, save, and distribute board images that you have captured. These images are called “snapshots.”

Snapshots are copies of the whiteboard (or computer screen) that you can capture at any time. Snapshots are part of a Webster ﬁle that you can save to disk. You can work with individual snapshots even when the whiteboard is turned off or disconnected. Refer to “Working with Snapshots” on page 47.

The Webster Software Main Window

When you launch Webster software, the main window appears. Features of the main window are described below.

Snapshot Pane

Shows all snapshots in the open ﬁle with date/time taken.

Command Toolbar

Contains ﬁle, view, and help tools and includes annotation tools on a Macintosh.

Selection Pane

Shows currently selected snapshot or board.

Current Board Pane

Shows contents of current board.

Status Bar

Displays tips (left) and status messages (right).

Annotation Toolbar

Contains pen, erase, and zoom tools. On a Macintosh, these tools are in the command toolbar.

The Snapshot pane is a scrolling list of snapshots in the currently open Webster ﬁle. The Current Board pane displays whatever is currently on the board, regardless of whether it is captured as a snapshot. The Selection pane provides an enlarged view of one snapshot or the current board. You can view and edit the image in the Selection pane.

To view a snapshot or the current board in the Selection pane:

• Click a thumbnail image in the Snapshot pane or in the Current

Board pane.

The Webster Command Toolbar in Windows

The command toolbar provides shortcut access to projection mode, playback, help (Windows only), NetMeeting (Windows only), and to alternative views in Webster. On a Macintosh, the command toolbar also includes annotation tools.

1 Standard Windows tools: New, Open Folder, Save, Print, Cut,

Copy, and Paste (or choose the same items from the File and Edit menu). On a Macintosh, these buttons absent.

2 Views: Current Board, Normal, Snapshots, Selection, or Full

Screen (or choose the same items from the View menu). On a Macintosh, view options are accessed on tabs in the main window.

3 Projection Mode: Click to enter or exit projection mode (or

choose “Projection” from the Edit menu).

4 NetMeeting: Click to enter or exit a NetMeeting conference

(Windows only).

5 Help: Click to get help or context-sensitive help (Windows only).

6 Playback: Click to play, pause, stop, loop, play all snapshots, or

specify playback preferences.

The Webster Annotation Toolbar

Use the annotation tools:

• To edit an existing snapshot whether or not the whiteboard is

connected or turned on

• To edit the image of the current board in the software

On TS and LT models, annotation tools provide software shortcuts to many of the tools that are also found on the whiteboard icon strip. For example, you can capture a snapshot by tapping the Snapshot icon on the whiteboard icon strip, or by clicking the Snapshot button in the annotation toolbar.

On a Macintosh, the annotation tools are part of the command toolbar at the top of the window. In Windows, the annotation toolbar is a ﬂoating toolbar that can be docked on any edge of the program window. The annotation toolbar includes the following functions:

1 Snapshot: Capture a snapshot of the current whiteboard

contents.

2 Snapshot/Erase All: Capture a snapshot of the current

whiteboard and erase the current board in the software.

3 Pen Color: Choose a pen color to add writing to an existing

snapshot or current board.

4 Erasers: Choose a wide or narrow eraser for erasures on the

snapshot or current board.

5 Pen Size: Choose the pen width that is recorded in the software. 6 Zoom: Zoom in or out of the software image of the board. 7 Fit to Window: Resize the image to ﬁt the window.

The Annotation Toolbar in Full Screen View

In Full Screen view, the annotation toolbar includes these functions:

1 Esc: Escape or exit Full Screen view. 2 Current board: Show the current

board.

3 Print: Print the image of the board

using the printer connected to the

computer without creating a

snapshot.

4 Zoom: Enlarge or shrink the image. 5 Fit to Window: Make the image ﬁll the

screen.

6 Playback: Play, Pause, Stop, Loop,

Play All Snapshots, Playback

preferences.

7 Pen size: Large, medium, or small pen

width.

8 Erasers: Wide or narrow eraser. 9 Pen color: Pen color recorded in the

software.

10 Selection cursor: (Macintosh only)

With multiple monitors connected,

use this cursor to drag images between monitors.

11 Snapshot, Snapshot/Erase All: Capture an image of the board in

the software and continue, or capture the image and erase the

current board.

12 Forward/Back: Scroll through snapshots in the open Webster

ﬁle.

Showing, Hiding, and Moving the Toolbars

You can hide or move Webster toolbars. To hide or show toolbars in Windows:

• Choose “Toolbar,” “Annotation Bar,” or “Status Bar” from the

View menu to show or hide the Webster command toolbar, annotation toolbar, and status bar.

• Click the Webster icon in System Tray Menu and choose “Projec-

tion Toolbar” to show or hide the projection toolbar.

• To quickly close a ﬂoating toolbar, click the Close button on the

toolbar.

To hide or show toolbars on a Macintosh:

• Choose “Projection Toolbar” from the System Tray Menu in the

upper right corner of the desktop to show or hide the projection toolbar.

• Click the Close box in the title bar to close the Full Screen anno-

tation toolbar and projection toolbar.

• Drag the size box in the Full Screen annotation toolbar to show

or hide the toolbar.

To move a toolbar in Windows:

• Drag the move handle on a docked toolbar, or the title bar of a

ﬂoating toolbar, to the new location.

To move a toolbar on a Macintosh:

• Drag the title bar or edge of the projection toolbar or the Full

screen annotation toolbar to the new location.

Whiteboard Pens and Eraser

The tool you use to write on the board depends upon which Webster model you have.

note:NOTE:

Writing and Erasing with Webster TS Models

The Webster TS whiteboard is touch sensitive and sends writing data to your computer by detecting a single point of pressure. Use standard dry-erase markers to write on the board. Specify the color that is recorded in the software by tapping the corresponding pen color icon on the board.

The active pen color is indicated by the LED next to the pen icon on the board. The default pen color recorded in the software is black. To change the default color at startup, see “Customizing Pens and Erasers” on page 80.

When you choose a pen color and write, sounds from the board provide audible feedback to conﬁrm that the software is recording. A selected pen color (or eraser) stays in effect until you select a different one.

If the whiteboard is inactive for 45 seconds after erasing, Webster automatically switches to the last used pen to protect your work. To turn this feature off or to change the delay time, see “Customizing Pens and Erasers” on page 80.

Erase the board using the large circular felt eraser provided, or using your ﬁnger for small erasures. To record erasures in the software, tap the Wide or Narrow Eraser icon on the board before you erase.

Writing and Erasing with Webster LT Models

The LT whiteboard uses two intersecting lasers to detect reﬂected light from the pen, stylus, or eraser. The reﬂected light causes a message to be sent to the computer so the Webster software automatically detects which pen color or eraser tool you are using.

Always use Webster LT dry-erase markers and erasers with reﬂective bands to write and erase on the board. Although regular dry-erase markers will not damage your board, they will not be recorded by the Webster software. Make sure that you do not block the reﬂective bands or the lasers.

Erase using the large or small circular felt eraser provided. Use only the ﬂat side of the eraser, with the felt pad ﬂat against the surface of the board.

Writing and Erasing with Webster IPD and IRP Models

The IPD and IRP models are screens for projected computer images and thus always operate in projection mode. (Refer to “Using Webster with a Projector” on page 37.) These models use two intersecting lasers to detect strokes of the stylus on the board. Always use the battery operated infrared stylus to point and annotate on the board.

To begin writing:

1 Choose a pen color on the projection toolbar. 2 Write on the board with the stylus.

To erase writing on the board:

• Tap the small or large eraser button in the projection toolbar

before you erase with the stylus.

Using Webster with a Projector

With a projector connected to your Webster TS or LT system, a variety of powerful options becomes available. When you project the computer desktop onto the board, the board acts as though it were a large touch-sensitive computer monitor. Webster IRP and IPD models always display your computer screen, so these models always operate in projection mode.

You can use the stylus or your ﬁnger (on TS models) as a mouse to control your computer and all the software on it, thus freeing you to focus entirely on the whiteboard.

From the whiteboard, you can control interactive presentations using software such as PowerPoint. Webster enables you to write over the image displayed on the board and capture the resulting image as a snapshot. You can:

• Use Webster as a touch screen to control your computer

• Run slide presentations entirely from the front of the room

• Capture and mark up any image from your computer

Getting Started in Projection Mode

Before using projection mode, install Webster software on your computer and connect the computer to the whiteboard. Refer to “Installing Webster Software” on page 18 if these steps are not yet completed.

To enter projection mode:

1 Connect your computer to the projector and turn on the

projector, the Webster hardware, and the computer.

2 If you are using the Webster TS or LT models, move the projector

so that the image of the computer desktop projects squarely

onto your whiteboard’s white area, without covering the icon

strip or whiteboard frame. The projected image need not ﬁll the

white area completely.

3 Launch the Webster software.

4 Choose “Projection” from the Edit menu; click the projection

button in the command toolbar; or tap the Projection icon in the

whiteboard icon strip (Webster TS and LT models). The following

alignment window is projected from the software onto the

board:

note:NOTE:

If the alignment window does not appear, it might be because another user selected an option in Webster to use the previous alignment when starting up. To change that option and view the alignment window, choose “Options” (or “Preferences”) from the Edit menu. On the Projection tab, uncheck “Remember alignment points.” Repeat Step 4.

5 On the board, touch each of the four corners of the projected

image, following the instructions you see on the screen. If you

use the Webster TS models, you can use your ﬁngertip or the

stylus provided to tap the four points. If you use the Webster LT,

IRP, or IPD models, use the reﬂective stylus provided to tap the

four points. At the completion of this procedure, the Webster system is in

projection mode, the projection toolbar appears, and you are ready to use the whiteboard as a touch screen to control your computer.

Refer to “The Projection Toolbar” on page 40 for information about the projection toolbar. Refer to “Customizing Projection Mode Settings” on page 85 for additional projection mode options.

To exit projection mode:

• In the command toolbar click the projection button; choose

“Projection” from the Edit menu; or tap the Projection icon in the whiteboard icon strip (Webster TS and LT models).

Alignment If You are Already in Projection Mode

Generally, you align projection only when you enter projection mode. However, if you move the projector or whiteboard, you might need to re-align while you are in projection mode.

You know that you need to re-align the board if the cursor does not align with the point you touch on the board.

To re-align in projection mode:

1 On the computer, click the Align button in the projection toolbar.

note:NOTE:

2 Follow the instructions you see on the board.

If you still have trouble with alignment after using this procedure, try to position the projector so that the image is more squarely projected onto the board. (Some projectors improperly correct “keystoned” displays.)

Using Webster in Projection Mode

In projection mode, use the stylus (or your ﬁnger in Webster TS models only) as a mouse to control the software projected on the board.

To use the stylus (or your ﬁnger in Webster TS models) as a mouse:

• Tap the whiteboard once to click.

• Tap the whiteboard twice rapidly to double-click.

• Hold your ﬁnger or the stylus down and pull it across the surface

to simulate a click-and-drag operation (e.g., to move a dialog box).

• In Windows, for a right click, tap the “Right Click” button on the

projection toolbar, then tap the whiteboard. To right click on Webster IRP or IPD models, hold the bottom button on the stylus as you tap the board.

Right Click button on IRP and IPD stylus

The Projection Toolbar

When you enter projection mode, a new toolbar appears with a single row of tools. A second row of tools appears when Webster is not the active window. The projection toolbar provides the following tools:

1 Snapshot: Capture the board image as a snapshot in the

Webster software. The projected computer screen and writing on the board are both included when Webster is not the active application.

2 Screen Snapshot: Capture only the projected computer screen

as a snapshot.

3 Esc: Performs the equivalent to the “ESC” keystroke in the active

application.

4 Re-align: Re-align the projected image. 5 Keyboard: Show and hide the on-screen keyboard. 6 Right Click (Windows only): For a right mouse click, tap this

button, then tap the board.

Show Webster (Macintosh only): Bring the Webster window to

the front.

7 Selection Tool: Move the cursor instead of writing on the board.

Click to stop projection mark-up and return to pointing the

mouse.

8 Pen Color: Mark up the projected image. 9 Erasers: Erase the projection mark-ups. 10 Pen Width: Change pen width for mark-ups. 11 Print: Print the current board image, including the projected

image, on the default printer connected to the computer.

Projection Mark-Ups

In projection mode, you can mark up the projected computer screen. For example, you can mark up PowerPoint slides on the whiteboard during your presentation:

To mark up a projected image:

1 Using the stylus, tap a pen color button on the projection

toolbar. (Refer to “The Projection Toolbar” on page 40.) This

freezes the current screen so your strokes produce writing

instead of moving the selection tool.

2 Write on the projected computer screen with the stylus. Webster

records your writing.

3 Tap the Snapshot button in the projection toolbar to capture the

contents of the board.

4 When done, tap the Selection Tool button in the projection

toolbar to erase your mark-ups and resume using the cursor.

Snapshots in Other Applications

In projection mode when Webster is not the active application, you can capture a snapshot that includes both the projected computer screen and the writing, or a snapshot that includes just the projected computer screen. Refer to “Working with Snapshots” on page 47.

note:NOTE:

To capture a snapshot of the projected computer screen, projection mark-ups, and writing on the board:

• Tap the Snapshot button in the projection toolbar, tap the Snap-

shot icon on the whiteboard (TS and LT models), or choose “Snapshot” in the Edit menu.

To capture a snapshot that includes only the projected computer screen and projection mark-ups:

• Tap the Screen Snapshot button in the projection toolbar. Refer

to “The Projection Toolbar” on page 40.

The projected image and writing are recorded in Webster, not in the original application ﬁle (e.g., PowerPoint).

For more information on using PowerPoint with Webster, see “Using Projection with PowerPoint” on page 45.

Snapshots When Webster is the Active Application

In projection mode when Webster is the active application, you can capture a snapshot of the current board or a snapshot of the projected computer screen.

To capture a snapshot including the writing on the current board (but not the projected Webster application screen):

• Tap the Snapshot button in the projection toolbar, tap the Snap-

shot icon on the whiteboard (TS and LT models), tap the Snapshot icon on the annotation toolbar, or choose “Snapshot” in the Edit menu.

To capture a snapshot of the projected computer screen:

• Tap the Screen Snapshot button in the projection toolbar. Refer

to “The Projection Toolbar” on page 40.

Toggling Between Webster and Other Applications

In projection mode, you can work with multiple software applications that are all projected on the board.

To bring the Webster application to the front:

• TS and LT models only: Tap the Show Webster icon on the white-

board icon strip. Tap again to send Webster to the back.

• Windows only (any Webster model): Choose “Webster applica-

tion” from the system task bar or choose “Go To Webster” from the System Tray Menu.

• Macintosh only (any Webster model): Tap the Show Webster but-

ton on the projection toolbar, or choose “Go To Webster” from the System Menu in the menu title bar.

Using the On-Screen Keyboard

In projection mode, Webster provides an on-screen keyboard that enables you to enter text from the whiteboard.

To launch the on-screen keyboard, tap the Keyboard button on the projection toolbar.

Use the on-screen keyboard for entering text and performing keyboard functions as follows:

• To enter text, move the cursor to a text entry location (e.g., in a

word processor, web browser, or dialog box), then tap the keys of the on-screen keyboard.

• To use Shift, Ctrl, Alt, Caps, Command, or Option, tap the pro-

jected key (it changes color), then the key it modiﬁes (e.g., Ctrl + s to save). The Caps key remains active until you tap it again.

• To perform keyboard actions, tap a key (e.g., F1 for Help).

note:NOTE:

• In Windows, to change the keyboard size, tap the “Small,”

“Medium,” or “Large” key on the right.

• To move the keyboard, tap and drag the title bar or the keyboard

background and release it in the desired location.

• To hide the keyboard, tap the Keyboard button on the projection

toolbar.

When using the Webster on-screen keyboard to enter text in a dialog, the keyboard automatically positions itself to maximize the dialog’s visibility.

Using Projection with PowerPoint

In projection mode, you can control a Microsoft PowerPoint presentation from the whiteboard with no need for a mouse or keyboard to navigate the slides.

To use Webster in projection mode with PowerPoint:

1 Enter projection mode in Webster. (Refer to “Using Webster in

Projection Mode” on page 39.)

2 Launch PowerPoint and begin the slide presentation.

To move forward and backward through PowerPoint slides (Webster TS and LT models only):

• Tap the Forward and Back icons on the whiteboard icon strip.

To mark up a slide:

• Tap a pen button in the projection toolbar and begin writing.

To capture all the board contents, which may include writing on the board, the projected slide, and projection mark-ups:

• Tap the Snapshot button in the projection toolbar.

• TS and LT models only: Tap the Snapshot or Snapshot/Erase All

icon on the whiteboard icon strip.

To capture only the projected image and projection mark-ups:

• Tap the Screen Snapshot button in the projection toolbar.

Printing in Projection Mode

In projection mode, you can print a copy of the board and projected image using a printer connected to your computer.

To print a copy of the board:

• TS and LT models only: Tap the Print icon on the whiteboard icon

strip. (Prints to the default printer.)

• Tap the Print button in the projection toolbar. (Prints to the

default printer.)

• Choose “Print” from the Webster File menu. (Opens the Print

dialog, where you can change printers.)

Working with Snapshots

A snapshot captures the current image of the board in the Webster software. Taking a snapshot does not change the image; it simply inserts the image into a Webster ﬁle.

Snapshots can be:

• Edited

• Saved

• Printed

• Sent in e-mail

• Exported

• Published as HTML or Adobe Acrobat PDF ﬁles

Creating a Snapshot

To capture a snapshot:

• TS and LT models: Tap the Snapshot icon on the whiteboard icon

strip. Refer to “Webster Whiteboard Icons” on page 28.

• Click the Snapshot button in the annotation toolbar. Refer to

“The Webster Annotation Toolbar” on page 32.

• Choose “Snapshot” from the Edit menu.

• In projection mode, tap either the Snapshot or Screen Snapshot

button in the projection toolbar. Refer to “The Projection Toolbar” on page 40.

To capture a snapshot and start over with a blank current board in the software:

• TS and LT models: Tap the Snapshot/Erase All icon on the white-

board icon strip. Refer to “Webster Whiteboard Icons” on page 28.

• Click the Snapshot/Erase All button on the annotation toolbar.

• Choose “Snapshot/Erase All” from the Edit menu.

note:NOTE:

To erase the current board without capturing a snapshot:

• Choose “Erase All” from the Edit menu.

The snapshot and erase all functions are disabled if you made no changes on the whiteboard or the current board (either writing or erasing).

Choose “Save” from the File menu to save all your snapshots in a Webster ﬁle on the hard drive. Refer to “Working with Webster Files” on page 50.

Taking Automatic Snapshots

Webster can automatically capture snapshots, enabling you to continue through a presentation with no distractions. Webster detects periods of inactivity and captures the contents of the board after a speciﬁed duration.

To take snapshots automatically:

1 Choose “Options” (Windows) or “Preferences” (Macintosh) from

the Edit menu.

2 Click the “General” tab. 3 Check “Auto-Snapshot.” 4 Enter the duration of inactivity that triggers the snapshot. 5 Click “OK.”

This option does not create duplicate snapshots; if no change is made during the speciﬁed interval, no snapshot is taken.

Viewing Snapshots

When you capture a snapshot of the board, a miniature “thumbnail” image appears in the Webster software in the Snapshot pane. Snapshots appear in the order you create them and include a caption with the date and time they were created.

• To view and edit a larger image of a snapshot in the Selection

pane, click the snapshot.

• To scroll through the snapshots, use the Snapshots pane scroll

bar located on the right edge of the Snapshot pane or choose “Next Snapshot” or “Previous Snapshot” from the View menu.

• To ﬁll the window with a snapshot, double-click the snapshot or

click a snapshot and choose “Selection” from the View menu.

• To view all snapshots in the currently open Webster ﬁle, click the

Snapshots view button in the toolbar (Windows) or view tab (Macintosh), or choose “Snapshots” from the View menu

• To zoom in on the Selection pane, click the zoom in button in

the annotation toolbar or choose “Zoom In” from the View menu, then click an area in the Selection pane.

• To zoom out on the Selection pane, click the zoom out button in

the annotation toolbar or choose “Zoom Out” from the View menu.

• To return the snapshot to its original size after zooming in or out,

click the Fit to Window button on the annotation toolbar or choose “Fit to Window” from the View menu.

Selecting Snapshots

You can view, edit, copy, move, rename, publish, playback, add a backdrop to, or export the selected snapshot(s). You can also send snapshots via e-mail.

To select a snapshot:

• Click the snapshot in the Snapshot pane.

To select all snapshots:

• Choose “Select All” from the Edit menu.

To select a range of snapshots:

• In Windows: Click the ﬁrst snapshot, then press the Shift key

and click the last snapshot or drag a selection rectangle around the snapshots.

• On a Macintosh: Drag a selection rectangle around the snap-

shots.

To select several non-sequential snapshots:

• In Windows: Hold down the Ctrl key and click all desired snap-

shots.

• On a Macintosh: Hold down the Shift key and click all desired

snapshots.

Working with Webster Files

When you capture a board image as a snapshot in the Webster software, the image becomes part of a Webster ﬁle. (In Windows, these ﬁles have the ﬁle extension .wbd.) Snapshots are not saved until you save the Webster ﬁle.

A Webster ﬁle records all pen and eraser strokes. All writing and erasing activity during a session is recorded in the same ﬁle unless you open a different one. In Windows, whenever the software is running, one ﬁle (either a saved or an untitled ﬁle) must be open.

When you launch the Webster software, you can choose whether a blank Webster ﬁle opens or the last used ﬁle opens. (Refer to “Customizing General Options” on page 79.)

Here are some ways to keep your ﬁles organized:

• Create a folder for each topic and a Webster ﬁle for each ses-

sion.

• Create a Webster ﬁle for each topic.

• Create a Webster ﬁle for each day or time period.

Creating a File

To create a new Webster ﬁle:

• Choose “New” from the File menu. If the existing ﬁle contains

unsaved changes, you are prompted to save the ﬁle.

When you open a new ﬁle, Webster options enable you to choose whether or not the contents of the current board remain visible in the new ﬁle. (Refer to “Customizing General Options” on page 79.)

Saving a File

Activity is recorded as long as the system is on and the Webster software is running. Snapshots that you capture are not saved to disk until you save the currently open ﬁle.

To save the ﬁle:

1 Choose “Save As” from the File menu. 2 Enter a name for the ﬁle. 3 Browse to the ﬁle destination. 4 Click “OK.”

Opening a File

To open an existing Webster ﬁle:

1 Choose “Open” from the File menu. 2 Select the ﬁle in the standard dialog that appears.

In Windows, you can also choose a recently-opened ﬁle from the list at the bottom of the File menu.

When you open a ﬁle, you are prompted to save if the current ﬁle includes unsaved data.

Closing a File

To close a Webster ﬁle:

• Choose “Close” from the File menu.

• (Macintosh) Click the Close box in the upper left corner of the

Webster window.

If the ﬁle contains unsaved data, you are prompted to save it. In Windows, closing a Webster ﬁle opens a new untitled ﬁle, because

Webster must always have an open ﬁle. To close a ﬁle and quit Webster:

• Choose “Exit” (Windows) or “Quit” (Macintosh) from the File

menu.

• (Windows) Click the Close box in the upper right corner of the

Webster window.

If the ﬁle contains unsaved data, you are prompted to save it.

Password Protecting a File in Windows

In Windows, you can password protect a Webster ﬁle. A password protected ﬁle can only be opened by entering the correct password. If you create a password, it applies only to the current Webster ﬁle.

After you deﬁne a password for a ﬁle, you can continue working, but once you close it, you must enter the password to open it again.

When a ﬁle that is password protected is open, you can change or delete the password without knowing the existing password.

To password protect a ﬁle in Windows:

1 Open the Webster ﬁle. 2 Choose “Password” from the File menu. The following dialog

appears.

3 Enter a password. 4 Enter the password a second time as conﬁrmation. 5 Click “OK” to apply your password and close the dialog. 6 Save the ﬁle.

Playing Back Snapshots

Webster software records all writing and erasing in a snapshot and enables you to review everything you did in the order it occurred. In addition, you can play back a sequence of snapshots. To play them back in another order, reorganize the snapshots. Refer to “Copying and Moving Snapshots” on page 54.

Webster playback shortcuts appear on the command toolbar.

1 Play: Click to play back the selected snapshot, or choose “Play”

from the Playback menu.

2 Pause: Click to pause playback, or choose “Pause” from the

Playback menu. Click again to continue playback.

3 Stop: Click to stop playback, or choose “Stop” from the Playback

menu. Click Play to continue playback.

4 Loop: To repeat playback in a continuous loop, click the Loop

button or choose “Loop” in the Playback menu, then click Play. To return to normal playback, click Loop again.

5 Play All: To playback all the snapshots in the Webster ﬁle (not

just the selected snapshots), click the Play All button or choose “Play All” in the Playback menu, then click Play. To return to normal playback, click Play All again.

6 Timing: Click to specify playback timing; or choose “Options”

(Windows) or “Preferences” (Macintosh) from the Edit menu and click the Playback tab. Refer to “Customizing Playback Options” on page 86.

Copying and Moving Snapshots

You can move or copy snapshots:

• Within the current Webster ﬁle

• Into another Webster ﬁle

• Into another application

To move one or more snapshots within an open Webster ﬁle:

• Drag the selected snapshot(s) to reposition them within the

Snapshot pane.

To copy one or more snapshots within the same Webster ﬁle:

• Select the snapshot(s) and choose “Duplicate” from the Edit

menu.

To copy one or more snapshots to another Webster ﬁle:

1 Select the snapshot(s). 2 Choose “Copy” from the Edit menu. 3 Open another Webster ﬁle. 4 Click the Snapshot pane. 5 Choose “Paste” from the Edit menu.

To move a snapshot into another application:

• Click and drag the selected snapshot(s) into another open appli-

cation. (Windows only: Refer to “Customizing Image Export” on page 83 to choose bitmap or Windows metaﬁle format for the image you drop into another application in Windows.)

To copy a snapshot to another application:

1 Select the snapshot(s). 2 Choose “Copy” from the Edit menu in Webster. 3 Choose “Paste” from the Edit menu in the other application.

Exporting Snapshots

Webster enables you to export a snapshot as a graphic ﬁle that you can use in other applications.

In Windows, you can export a snapshot in bitmap (.bmp), Windows metaﬁle (.wmf), JPEG (.jpg), Adobe PDF (.pdf) and TIFF (.tif) formats.

On a Macintosh with QuickTime installed, you can export a snapshot in bitmap, compressed PICT, JPEG, MacPaint, Photoshop, PNG, QuickTime image, SGI, TGA, Adobe PDF, and TIFF formats.

note:NOTE:

QuickTime is included on your Webster installation CD. Use the “Recommended Install” or “Full Install” option to assure full support of the Webster export functions.

To export a snapshot for use in other applications:

1 Open the Webster ﬁle. 2 Select the snapshot(s). Refer to “Selecting Snapshots” on

page 50.

3 Choose “Export Image” from the File menu. 4 Browse to the location for the exported ﬁle and enter a ﬁle

name.

5 Select the desired export ﬁle format from the drop-down list.

note:NOTE:

6 Click “Export” (Windows) or “Save” (Macintosh).

If you selected multiple snapshots to export, the exported ﬁles have the ﬁle name you provided followed by a sequential number. For example, if you named the export ﬁle Myﬁle, the snapshots are named Myﬁle1, Myﬁle2, Myﬁle3, etc.

If you selected multiple snapshots for export in Adobe PDF format, the result is one Adobe PDF ﬁle that includes all the snapshots.

To change default settings for exported images, see “Customizing Image Export” on page 83.

Renaming Snapshots

In the Snapshot pane, each snapshot is named with a caption indicating the date and time it was created. When you print a snapshot, this caption is included as a header (Macintosh) or footer (Windows).

To change a snapshot caption:

note:NOTE:

1 Select the snapshot. The snapshot and caption are highlighted. 2 Click the caption to select the text. 3 Enter the new caption. 4 Press Enter or click anywhere outside the caption.

Deleting Snapshots

You can delete a snapshot without affecting the current board image.

In Windows, Webster has no undo for individual actions; however, you can revert to the last saved ﬁle by choosing “Revert” from the File menu. On a Macintosh, choose “Undo” in the Edit menu to undo the last action.

To delete one or more snapshots:

1 Select the snapshot(s).

note:NOTE:

2 Press Delete (or choose “Delete” from the Edit menu).

Editing Snapshots

After you capture a board image as a snapshot, you can edit the snapshot in Webster software by writing or erasing using the tools in the annotation toolbar. You can also edit the current board using the tools in the annotation toolbar prior to printing or capturing it as a snapshot.

In Windows, when you edit a snapshot in the software, the changes you make are permanent. However, you can revert the ﬁle to its contents at the last save by choosing “Revert” from the ﬁle menu. On a Macintosh, you can undo the last action by choosing “Undo” from the Edit menu.

To edit a snapshot:

1 Select a snapshot. An enlarged view appears in the Selection

pane.

2 Choose a pen color and pen size, or choose the eraser from the

annotation toolbar.

3 Draw or erase on the snapshot in the Selection pane. 4 To save the changes, save the Webster ﬁle.

To edit the image of the current board:

1 Select the Current Board pane. 2 Choose a pen color and pen size, or choose an eraser from the

annotation toolbar.

3 Draw or erase on the current board in the Selection pane. 4 To capture the changes in a snapshot, click the Snapshot button

in the annotation toolbar.

Printing Snapshots in Windows

You have the option to print the board image at any time. In Windows, you can customize the printed colors and the header and footer. For information about printing on the Macintosh, refer to “Printing Snapshots on a Macintosh” on page 63.

To print a snapshot in Windows:

1 Select the snapshot(s) to print, or the current board. 2 Choose “Print” from the File menu or click the Print button in the

Webster command toolbar. The following dialog appears:

3 Specify the following print options:

• Printer name and printer properties

• Which items to print (snapshots and/or current board)

• Number of copies

• How to print colors

• Orientation

• Header and/or footer formats

Printing Colors in Windows

The Print dialog enables you to specify the colors used for the printed copy.

• Print pen colors as black: Select this option when printing to a

black and white printer to print pen colors in solid black. On black and white printers, colors are normally differentiated using shades of gray.

• Print white background: Use this option to print a white back-

ground regardless of the background color speciﬁed using “Colors” in the Edit menu. If this option is unchecked, your nonwhite background prints in color.

Customizing Headers and Footers in Windows

By default, snapshot printouts include the following footers:

Projected sales Webster notes Snapshot taken 2/31/03

• Webster ﬁle name

• Webster notes

• Date of snapshot

You can edit, delete, or format the header or footer by changing the options in the Print dialog.

To customize headers or footers in Windows:

1 Choose “Print” from the File menu.

2 Click in a header/footer ﬁeld and clear the ﬁeld. 3 To add or format a header/footer, click in a ﬁeld and click

“Commands.” A list of commands appears. Add or change header or footer information by selecting commands from the list.

Command

Snapshot Date (Short Format)

Snapshot Date (Long Format)

Snapshot Time &H or &h Inserts the time the snapshot was

Snapshot Caption &M or &m Inserts the snapshot caption.

Current Date (Short Format)

Current Date (Long Format)

Current Time &T or &t Inserts the current time.

Filename &F or &f Inserts the ﬁle name.

Total Pages &N or &n Inserts the total number of pages in

Keyboard Shortcut

&g Inserts the date the snapshot was

taken in the format 01/01/00.

&G Inserts the date the snapshot was

taken in the format January 1, 2000.

taken.

&d Inserts the current date in the format

01/01/00.

&D Inserts the current date in the format

January 1, 2000.

the ﬁle.

Description

Page Number &P or &p Inserts the page number on each

Ampersand && Inserts the ampersand character (&).

Bold Text &B or &b Formats all the following text in the

Italic Text &I or &i Formats all the following text in the

Underline Text &U or &u Underlines all the following text in

page.

ﬁeld in boldface type.

ﬁeld in italic type.

the ﬁeld.

Command

Strike Out Text &S or &s Strikes out all the following text in

Default Font &Z or &z Returns all the following text to the

Font Size &nn Sets the point size of all the follow-

Font Name &"font name" Sets all the following text in the

Keyboard Shortcut

Description

the ﬁeld.

default font (Arial).

ing text to the number you specify in nn (e.g., 08, 12, 18).

speciﬁed font. Include the quotation marks and type the font name exactly as it appears in the font folder.

Use the following guidelines when applying header/footer commands:

• Always place commands immediately before the text to which

they apply. For example, to print the word Company in bold and italics, enter &B&ICompany.

• You can use multiple commands in a ﬁeld. Place a comma

between computer-generated data (e.g., ﬁle name, page number) and custom data (e.g., font name, boldface).

• If you use more than one command in a ﬁeld and the commands

conﬂict, the one closest to the text takes precedence. For example, if you enter &“Courier”&“Arial”Company, the word Company prints in Arial.

To preview the snapshot before it prints:

1 Choose “Print Preview” from the File menu. The following dialog

appears:

2 View each of your snapshots using the navigation buttons and

scroll bar.

3 Click “Print” to open the Print dialog, or click “Close” to close

the window and return to the main window.

Printing Resolution

The vector-based data that the software records are output at the resolution of the output device, for example, 72 dpi for a typical monitor or 1200 dpi for a 1200 dpi printer. Because the data are independent of resolution, the higher the resolution of the monitor or printer, the smoother the output.

Printing Snapshots on a Macintosh

You have the option to print the board image at any time. For information about printing in Windows, refer to “Printing Snapshots in Windows” on page 58.

To print snapshot(s) on a Macintosh:

1 Select a snapshot(s) to print or the current board. 2 Choose “Print” from the File menu. The Print dialog for your

printer opens. A sample Print dialog is shown below.

3 Choose “Webster” from the drop down list. 4 To specify the items to print, click a radio button beside “All

Snapshots and Current Board,” “Selected Snapshot(s),” or

“Current Board.”

5 Click “OK.”

To view a preview of the printed snapshot on a Macintosh:

1 Choose “Print Preview” from the File menu. 2 To scroll through all the snapshots in the Webster ﬁle, click the

navigation buttons at the top right corner of the window.

3 To specify the items to print, click “Selection.” The Print Settings

dialog opens and you can choose between printing “All

Snapshots and Current Board,” “Selected Snapshot(s),” or

“Current Board.”

4 Click “Print” to open the Print dialog, or click “Cancel” to close

the window and return to the main window. Each snapshot printout contains a footer that includes the ﬁle name,

the snapshot caption, and the page number. To change the footer, rename the snapshot. Refer to “Renaming Snapshots” on page 56.

Adding a Backdrop to a Snapshot

To help you create custom snapshots that include a repeated image or design, Webster enables you to add a backdrop to your snapshots. Backdrops are image ﬁles that you created in another application or in Webster. You can use backdrops:

• As grids or patterns for repeated use (such as music paper)

• As forms (such as patient admission forms)

• For headers or footers (for example, to incorporate a logo as

shown below)

Backdrops can be reused even after the whiteboard is erased. You can remove a backdrop at any time, and only one backdrop can be used in a snapshot at a time. Backdrops are not available for snapshots taken in projection mode. Refer to “Using Webster with a Projector” on page 37.

Creating a Backdrop File

A backdrop can be a Webster ﬁle or any ﬁle in the following formats:

• Bitmap (.bmp)

• JPEG (.jpg)

• TIFF (.tif)

• Windows metaﬁle (.wmf) (Windows only)

• Compressed PICT (Macintosh only)

• MacPaint (Macintosh only)

• Photoshop (Macintosh only)

• PNG (Macintosh only)

• QuickTime Image (Macintosh only)

• TGA (Macintosh only)

To create a backdrop ﬁle:

1 Using any application that can create a ﬁle type from the list

above, create a ﬁle that contains the image you want to add to a

snapshot.

2 Save the ﬁle. (Hint: use a ﬁle name that is easy to recognize for

later use, such as Backdrop.tif.)

Adding a Backdrop File to a Snapshot

You can add a backdrop ﬁle to one or more snapshots in your current Webster ﬁle at any time.

To add a backdrop to a snapshot in Windows:

1 (optional) Select the snapshot(s) to which you want to add the

backdrop.

2 Choose “Add” from the Backdrop menu. 3 Click “Browse” to locate the backdrop ﬁle. 4 To add the backdrop to the selected snapshot(s), click “Add to

Selection.”

5 To add the backdrop to all snapshots in the ﬁle, click “Add to

All.”

To add a backdrop to a snapshot on a Macintosh:

1 Select a snapshot or the current board. 2 Choose “Add” from the Backdrop menu. 3 Browse to locate the backdrop ﬁle. The backdrop ﬁle can be any

ﬁle in one of the supported formats. (Refer to “Creating a

Backdrop File” on page 65.)

4 Click “Open.” The backdrop is added to the selected snapshot or

current board.

Inserting a Screen Shot as a Backdrop in Windows

In Windows, you can add a screen shot of the computer desktop to a snapshot as a backdrop. Use this feature, for example, to annotate:

• Your desktop

• A Webster window

• A window from another application

To insert a screen shot as a backdrop:

note:NOTE:

1 (optional) Select the snapshot(s) to which you want to add the

backdrop.

2 Choose “Add from Screen” from the Backdrop menu. 3 Arrange the screen contents as desired (including opening or

closing other applications).

To avoid capturing the Webster software, minimize it ﬁrst.

4 Press F11. Although there is no visible or audible feedback, the

screen shot is added to the snapshot(s).

5 View the snapshot with the new backdrop in Webster.

Changing or Removing a Backdrop

A snapshot can contain only one backdrop at a time. To change a backdrop in a snapshot:

• Add a backdrop to the snapshot. You are prompted to replace

the existing backdrop.

To remove a backdrop from a snapshot:

1 Click a snapshot in the Snapshot pane to display it in the

Selection pane.

2 To remove the selected backdrop, choose “Remove” from the

Backdrop menu. To remove backdrops from all snapshots in the open ﬁle, choose “Remove All” from the Edit menu.

3 Click “Yes” to conﬁrm the removal.

Backdrops Provided with Webster

Webster software includes a folder of backdrops. The folder is located in Program Files/Webster folder (Windows) and the Webster application folder (Macintosh). Within the Backdrop folder, backdrops are organized by model for Webster TS and LT systems.

Backdrops included are:

• Graph paper

• Ruled sheets

• Penmanship lines

• Music staves

• Grid lines

• Sports grids

• Maps

Additional backdrops may be downloaded from www.polyvision.com.

note:NOTE:

Sending a Snapshot via E-mail

On a Macintosh, you can send snapshots via e-mail as an Adobe PDF ﬁle. In Windows, you can send snapshots via e-mail in the following ﬁle formats:

• Bitmap (.bmp)

• Windows metaﬁle (.wmf)

• Webster ﬁle (.wbd)

• Adobe PDF (.pdf)

Webster software must be installed on the recipient’s computer for them to be able to read the Webster ﬁle.

In Windows, Webster uses your standard MAPI-enabled e-mail application (e.g., Microsoft Outlook) to send the Webster ﬁle as an email attachment. On the Macintosh, Webster uses AppleScript to support a variety of e-mail applications including AOL, Mailsmith, Eudora, OS X Mail, Microsoft Outlook, and Microsoft Entourage.

Certain Internet Service Providers cannot handle large ﬁle sizes (e.g., in excess of 1000 KB). If your e-mail system cannot accommodate large ﬁles, send several smaller ones. By default, the software warns you before you send ﬁles larger than 1000 KB. You can specify a different maximum ﬁle size or deactivate the warning. (Refer to “Customizing General Options” on page 79.)

To send all or part of a Webster ﬁle in e-mail in Windows:

1 (optional) Select the snapshot(s). 2 Choose “Send Mail” from the File menu. 3 Specify what items to send: “All Snapshots and Current Board,”

“Selected Snapshot(s).” or “Current Board.”

4 Choose the e-mail attachment ﬁle type: Webster ﬁle, Bitmap ﬁle,

Adobe Acrobat PDF, or Windows metaﬁle.

5 Click “OK.”

6 A new e-mail message opens containing the snapshot(s) as an

attachment ready for you to address and send using your default

e-mail application.

7 Address and send the e-mail.

To send all or part of a Webster ﬁle in e-mail on a Macintosh:

1 (optional) Select the snapshot(s). 2 Choose “Send Mail” from the File menu. The following dialog

appears on a Macintosh.

3 Specify:

• “Orientation”: Choose from “Landscape” or “Portrait” orien-

tation for the Adobe PDF e-mail attachment.

• “Images”: Choose the image quality and ﬁle size for the

Adobe PDF e-mail attachment.

• Items to send: Choose from “All Snapshots and Current

Board,” “Selected Snapshot(s).” or “Current Board.”

4 Click “OK.” 5 A new e-mail message opens containing the snapshot(s) as an

Adobe PDF attachment ready for you to address and send using your default e-mail application.

6 Address and send the e-mail.

note:NOTE:

Publishing a Snapshot as HTML or Adobe PDF

You can publish a snapshot in HTML or Adobe PDF format, posting it on the Worldwide Web or saving it on your computer.

In Windows, before using this feature, make sure the Microsoft Web Publishing Wizard is installed. If necessary, you can download the wizard at www.microsoft.com/windows/software/webpost. If you are using Windows 2000 or XP, Microsoft Ofﬁce Professional is necessary.

To publish a snapshot as HTML or Adobe PDF:

1 (optional) Select the snapshot(s) to be published. 2 Choose “Publish” from the File menu. The following dialog

appears.

3 To choose a destination for the resulting ﬁle, click a radio button

beside “Local Disk” or “Web.”

4 Click “Publish As.” 5 If you clicked the “Web” radio button, a dialog opens where you

can enter the ﬁle name, server, path, user ID, and password

(optional) of the web host FTP site, then click “OK.” The resulting

ﬁle is published to the speciﬁed site.

If you clicked the “Local” radio button, a dialog opens where you

note:NOTE:

can browse to the ﬁle destination on your computer and click

“Save.” The resulting ﬁle is saved to your hard disk at that

location.

6 Click a radio button to select the desired option under “Format,”

“Orientation,” “Images,” and “Selection.”

7 (Optional) Enter a heading that appears at the top of the

published Adobe PDF (Windows only) or HTML ﬁle.

8 If you are publishing directly to the web, make sure your

computer is connected to the Internet.

9 Click “Publish.”

In Windows, the designated URL is speciﬁed in the Microsoft Web Publishing Wizard. See your Windows documentation or contact your network administrator for more information.

NetMeeting and Webster

In Windows, Microsoft NetMeeting® provides tools for video, voice, and data conferencing sessions with remote users via:

• Local or Wide Area Network (LAN/WAN)

• Internet

• Modem-to-modem connection

By sharing the Webster software through a NetMeeting conference, all participants can share the use of a Webster whiteboard. You and the other participants can share the annotation and projection tools. (No conferencing tools are provided on the Macintosh version of Webster.)

note:NOTE:

For more information about NetMeeting, visit www.microsoft.com/netmeeting or view the built-in Help system in the NetMeeting application.

NetMeeting Requirements

• A LAN/WAN, Internet or direct modem connection

• NetMeeting 2.0 or higher

Using Webster in a NetMeeting Conference

You can use Webster with NetMeeting in two ways:

• Sharing a view of the Webster software in NetMeeting

• Using Webster to drive the NetMeeting whiteboard

Sharing the Webster Software in NetMeeting

To share the Webster software in NetMeeting, giving all participants the ability to write on the current board:

1 Establish a NetMeeting conference with a remote participant.

2 Follow the NetMeeting instructions to select Webster as a shared

application (see the NetMeeting documentation). Choose

“Sharing” from the Tools menu in NetMeeting.

3 Make sure the NetMeeting button in the Webster command

toolbar is not pressed.

NetMeeting button

4 Bring Webster to the front.

Using Webster with the NetMeeting Whiteboard

You can connect the Webster whiteboard and the NetMeeting whiteboard so all writing is recorded on both applications’ windows simultaneously.

To connect the Webster and NetMeeting whiteboards:

1 Choose “Options” from the Edit menu. 2 Click the “NetMeeting” tab. The following dialog appears:

3 Click “Enable NetMeeting,” then click both “Enable” buttons to

permit information transfer between Webster and the

NetMeeting application.

note:NOTE:

To transmit but not receive in a NetMeeting conference, click the “Disable” button under “Copy from NetMeeting into Webster.”

4 Click “OK” to apply the setting and close the dialog. 5 Start or join a NetMeeting conference (see your NetMeeting

documentation).

If the Webster status bar indicates “Cannot ﬁnd NetMeeting Whiteboard,” click “Whiteboard” in NetMeeting to open the NetMeeting whiteboard.

6 To write on the shared whiteboard, tap the Webster pen and

eraser buttons. All participants see the results on the

NetMeeting whiteboard.

7 Choose “Join” from the Webster Conference menu. 8 To close connections so others can no longer see or talk to you,

choose “Leave” from the Webster Conference menu.

note:NOTE:

Annotations using the NetMeeting shape tools (squares, circles, etc.) are not recorded in Webster.

Using the Conference Control Center

Webster includes a control center to provide easy access to information about the status of conference participants and to hide or show your whiteboard in the conference.

To use the control center:

1 Choose “Control Center” from the Conference menu to view the

status of all users in the conference. You see the following

dialog.

2 To stop sharing your whiteboard activity in the conference, click

“Hide.”

3 To share your whiteboard activity in the conference, click “Start.” 4 If you are disconnected from a conference or want to join a

conference in progress, click “Join Conference.”

5 To view the status of individual remote whiteboards, click the

“Remote Whiteboards” tab and click “Show.”

Conference View Preferences

Webster enables you to control whether remote viewers see everything, new writing, or just your current whiteboard.

To control remote viewer access:

1 Choose “Preferences” from the Conference menu. You see the

following dialog.

2 Click beside your view preference:

• “New drawing only”: Remote users can see only new writing

you add to the board.

• “Current whiteboard contents only”: Remote users see the

current whiteboard contents but not new writing.

• “Everything”: Remote users see the current board and every-

thing you write.

• “Don’t prompt me when remote users try to see my white-

board”: Check to receive no message when a remote user requests to look at your board.

Using Webster Projection Mode with NetMeeting

If you are in projection mode and connected to a NetMeeting conference, note the following:

• The Show Webster button toggles between the NetMeeting

whiteboard (not Webster) and the current screen.

• To check how the software is recording data, maximize the Web-

ster window, then tap Show Webster to return to the NetMeeting whiteboard (Webster minimizes itself).

• It is better to use the stylus, not the markers, to annotate the

whiteboard.

Scrolling While Shared

If your computer has a higher resolution than other computers in your NetMeeting conference, its scrolling area is limited by the computer with the lowest resolution. Some edge areas of windows may not be visible.

You can set up scrolling in NetMeeting to allow lower resolution computers to display all Webster windows properly as follows:

1 In NetMeeting, choose “Tools” from the Options menu. 2 Click the “General” tab. 3 Check the “Scroll Entire Screen” option, or to scroll only the

shared windows, check “Scroll Shared Windows Only.”

Troubleshooting NetMeeting

Problem Cause Solution

Participants cannot see the Webster whiteboard

NetMeeting “Share” menu is grayed out

The software appears gray or patterned to other users

Cannot save or print in Webster

Two-way communication is disabled

No NetMeeting call set upHost or join a NetMeeting

The software window is overlapped on your desktop or not shared

The software is being hosted by another computer

Enable communication with NetMeeting (see “Using Webster in a NetMeeting Conference” on page 72).

call.

Minimize all windows except Webster or exit all programs except Webster and NetMeeting. Share the Webster software from NetMeeting’s “Tools” menu.

File menu commands are functional only on the computer hosting the Webster software.

Problem Cause Solution

Edges of the Webster window are hidden

The software is being hosted by another computer with a higher resolution

Increase your monitor’s resolution or ask the Webster host to set up scrolling (see “Scrolling While Shared” on page 77).

Webster Options

Software options enable you to customize your use of Webster.

Customizing General Options

Options on the General tab enable you to specify settings that apply to features throughout Webster.

To customize General options:

1 Choose “Options” (Windows) or “Preferences” (Macintosh) from

the Edit menu.

2 Click the “General” tab. The following dialog appears.

“Remember window positions”: Check to remember the window size and location on the screen when you next launch Webster or create a new ﬁle.

“Open last ﬁle at startup”: Check to return to the last ﬁle you were working in when you launch Webster software. Leave unchecked to open a new untitled ﬁle each time.

“Remember whiteboard contents”: Check to retain the Current Board pane contents when you open a new ﬁle. Leave unchecked to start with a blank Current Board pane when you open a new ﬁle.

note:NOTE:

“Override screen saver”: In Windows in projection mode, a screen saver running on your computer may interfere with your work. Check to keep the screen saver from starting in Webster without having to change display settings for the computer. The cursor on your screen ﬂickers slightly to indicate that the option is activated.

“Override screen saver” is not available in Windows NT.

“E-mail enclosure warning”: Check to have Webster warn you if your e-mail enclosure exceeds a speciﬁed ﬁle size when you use “Send Mail” in the File menu. Refer to “Sending a Snapshot via E-mail” on page 68.

“Auto-save ﬁles”: Check to have Webster automatically save the open ﬁle at speciﬁed intervals, then enter the desired interval.

“Auto-snapshot”: Check to have Webster automatically capture a snapshot after a speciﬁed interval of inactivity, then enter the desired interval of inactivity.

“Power down after n minutes of inactivity”: For Webster LT models, specify the period of inactivity of the whiteboard that will trigger automatic power down.

“Icon strip enabled”: Check to enable the whiteboard icon strip on Webster LT models. In the diagram of the board shown in the General tab, click the corner representing the location you placed the icon strip. Refer to “Installing the Webster LT Whiteboard” on page 9.

To restore factory default options:

• Click “Restore Defaults.”

Customizing Pens and Erasers

Options on the “Pens” tab enable you to customize the pen and eraser width, default pen color, pen shape, and the amount of time before the tool automatically switches to the default pen.

To customize Pen options:

1 Choose “Options” (Windows) or “Preferences” (Macintosh) from

the Edit menu.

2 Click the “Pens” tab. The following dialog appears.

“Pen width”: Enter the desired pen width for the smallest pen. The medium and large pen widths are multiples of the smallest pen width. Changes apply only to all future strokes.

“Eraser widths (LT models only)”: Specify the eraser width for the large or small eraser.

“Pen shape”: (Macintosh only) Two pen shapes are available: round and square. Use the round shape for better quality strokes. Use the square shape when you need faster recording.

“TS models only”:

• “Startup pen color”: Choose a color from the drop down list

to specify the default pen color that is active when you ﬁrst launch Webster and begin writing on the board. This color is also used when the software automatically switches back to the pen tool.

• “Automatic pen selection”: The software can detect inactivity

following use of an eraser and automatically switch back to the default pen. This feature protects your work if your last action was an erasure and you forgot to specify a new pen color before continuing to write on the board. Enter the amount of time (in seconds) to elapse before the software switches to the default pen. If you do not use this option, the tool you select (pen or eraser) stays in effect until you select a different one.

• “Eraser widths”: Erasures are based on a calculated diame-

ter around a single point of contact on the board. Specify the eraser width for the large or small eraser.

To restore factory default options:

• Click “Restore Defaults.”

Customizing Sounds (TS Models Only)

Audible feedback on Webster TS models indicates which tool you are using. (Webster LT sounds cannot be customized.) By default, the TS whiteboard emits sounds:

• On startup and shutdown

• Selecting a tool (pen or eraser)

• Using an eraser function

• Touching or writing on the whiteboard

You can change the sounds associated with functions or turn them off.

note:NOTE:

If you turn sounds off, the board no longer provides audible feedback that a particular tool is in use, that the whiteboard is communicating with your computer or that an error exists. We recommend that you not customize sound settings until you are thoroughly familiar with Webster.

To customize Sound settings:

1 Choose “Options” (Windows) or “Preferences” (Macintosh) from

the Edit menu.

2 Click the “Sounds” tab.

3 Select a sound from the drop down menus. On a Macintosh,

click the speaker icon to hear the sound.

4 Click “OK” to apply the settings and close the dialog.

To restore factory default options:

• Click “Restore Defaults.”

Customizing Image Export

You can specify the default characteristics for images that you export. (Refer to “Exporting Snapshots” on page 55.)

To customize export settings:

1 Choose “Options” (Windows) or “Preferences” (Macintosh) from

the Edit menu.

2 Click the “Export” tab. The following dialog appears.

“Export image”: Choose the default exported image ﬁle type. This ﬁle type appears as the default in the “Export Image” dialog.

“Exported bitmap and backdrops” (Windows), “Export Image Dimensions” (Macintosh): Deﬁne the default pixel width and height of the resulting image when you export in one of the bitmap formats.

“Exported metaﬁles”: In Windows, deﬁne the width and height in inches or centimeters of the resulting image when you export a snapshot as a metaﬁle. Check “Transparent background” if you want the background of the resulting metaﬁle to be transparent. Otherwise the background is ﬁlled.

“Drag and drop ﬁle”: Choose the ﬁle type of the resulting image when you drag and drop a snapshot into another application. In Windows, the options are bitmap or metaﬁle. On a Macintosh, the options are picture, bitmap, Compressed PICT, JPEG, MacPaint, Photoshop, PNG, QuickTime Image, SGI, TGA, Adobe PDF, and TIFF formats.

“Backdrop export”: (Windows only) When you export a snapshot or the current board to use as a backdrop, check to make the resulting image ﬁle “8-bit color,” which saves memory and “Match source resolution,” which retains the resolution of the original source graphic rather than ﬁlling the board’s dimensions.

To restore factory default options:

• Click “Restore Defaults.”

Customizing Projection Mode Settings

You can specify features that are available in projection mode. (Refer to “Using Webster with a Projector” on page 37.)

To customize projection mode settings:

1 Choose “Options” (Windows) or “Preferences” (Macintosh) from

the Edit menu.

2 Click the “Projection” tab. The following dialog appears:

“Turn on projection at startup”: Check to enter projection mode automatically whenever you launch Webster. This setting is recommended for permanently connected Webster IRP and IPD models.

“Remember alignment points”: If your whiteboard and projector remain in the same positions, check this box to use the same projection alignment each time. No alignment screen displays when you enter projection mode.

“Remember monitor selection”: (Macintosh only) If your computer is connected to multiple monitors, check this box to remember which monitor to use when you next enter projection mode. Click “Choose”

to open the “Select Projection Monitor” dialog which lists all the connected monitors. Click to select the monitor that should be used for projection mode.

“Projection toolbar position”: Choose the corner of the screen for the projection toolbar to appear when Webster ﬁrst enters projection mode. You can drag the toolbar to any position on the screen.

To restore factory default options:

• Click “Restore Defaults.”

Customizing Playback Options

You can specify preferences for the timing used during playback of snapshots. Refer to “Playing Back Snapshots” on page 53.

To change playback speed and delays:

1 Choose “Options” (Windows) or “Preferences” (Macintosh) from

the Edit menu.

2 Choose the “Playback” tab. The following dialog appears.

“Real-time”: Check to play back all pen strokes, erasures, and pauses at the same speed that they were created, including any pause that occurred between strokes.

“Optimized”: Check to optimize playback speed, so that pauses between strokes are eliminated.

“Maximum delay between strokes”: For optimized playback, enter a maximum delay between strokes. If there was a pause between strokes longer than the value you specify, playback will pause for only the amount of time you specify.

“After playing snapshot”: For optimized playback, choose:

• “Continue”: Click to repeat playback in a loop with no inter-

ruption.

• “Pause”: Click to pause after playback of one snapshot in a

loop is complete. Click the “Pause” button on the toolbar to continue the loop.

• “Delay”: Click to enter a delay after playback of an entire

snapshot is complete, before playback of the next snapshot in a loop, then specify the delay.

To restore factory default options:

• Click “Restore Defaults.”

Customizing Backdrops on a Macintosh

When you create a backdrop on a Macintosh, you can specify to preserve the aspect ratio and to display a backdrop indicator. Refer to “Adding a Backdrop to a Snapshot” on page 64.

To specify backdrop options (on a Macintosh):

1 Choose “Preferences” from the Edit menu.

2 Choose the “Backdrops” tab. The following dialog appears.

“Preserve Aspect Ratio”: Check to maintain the aspect ratio of the original backdrop art. Uncheck to cause the backdrop to stretch to ﬁt your board shape.

“Show Backdrop Indicator”: Check to display a solid colored tip at the upper right corner of snapshots to indicate that a backdrop is included.

To restore factory default options:

• Click “Restore Defaults.”

Changing Colors in Windows

In Windows, you can change the four default pen colors from red, black, green, and blue, to any of 16 colors. You can also change the background color from white to any of 16 colors.

The default colors are:

• Pens: Red, Black, Green, Blue

• Background: White

For Webster TS and LT models, the default pen colors correspond to the colors of the pen icons on the whiteboard icon strip and the supplied markers.

To change the default colors in Windows:

1 Choose “Color” from the Edit menu. The following dialog

appears.

2 Select a new pen and/or background color from one or more of

the drop down menus.

3 Specify:

• “Change Selection”: Click to apply the new colors to the

selected snapshot(s) or current board.

• “Change All”: Click to apply changes to all snapshots and the

current board in the open ﬁle.

• “Use for New Files”: Click to apply changes to the current ﬁle

and new ﬁles that you create. Otherwise changes apply only to the currently open ﬁle.

To restore factory default options:

• Click “Restore Defaults.”

Troubleshooting, Care, and Maintenance

This section contains suggestions to help you care for, maintain, and troubleshoot Webster. It also includes technical support and warranty information.

Getting On-Line Help

On-line Help is available whether or not Webster is running. Webster Help requires Internet Explorer 4.0 or higher or Netscape 4.0 or higher (excluding Netscape 6.0).

Option Procedure

Help ﬁle From the Windows taskbar, choose Programs

from the Start menu and choose Help from the Webster menu. On the Macintosh, choose “Webster Help” from the Webster Help menu.

Help topics In the Windows software, choose “Topics” from

the Help menu or click the Help button on the command toolbar. On the Macintosh, press the Help button on the keyboard when the Webster application is active, if available.

Context-sensitive Help for a speciﬁc feature

Context-sensitive Help for a dialog

Brief description of a feature In Windows, hold your cursor over the feature

In Windows, press F1 or click the Help question button on the command toolbar, then click on the feature or dialog. (Not available on the Macintosh.)

In Windows, in the dialog, press F1 or click the Help button. On a Macintosh, click the question mark icon at the bottom left corner of a dialog box.

and read the bottom left corner of the Webster main window. Not available on the Macintosh.

Troubleshooting Hardware

Troubleshooting TS Whiteboard Hardware

Problem Cause Solution

Green LED off No power Plug in the whiteboard

power cord and check your power outlet.

Green LED blinking No communication with

the software

Green LED blinking rapidly

Green LED very bright Whiteboard is being

Cannot establish communication properly with the whiteboard

Power supply problem Unplug the whiteboard

touched

COM port conﬂict Conﬁrm cable connec-

Make sure your computer is on. Re-specify the port for the whiteboard in Webster (see “Establishing Communication between the Board and Computer” on page 20).

power cable and plug it back in.

Make sure nothing is touching or leaning against the whiteboard.

tions. Choose “Find Whiteboard” in the Edit menu to search for the correct port. In Windows, check the COM ports in use by Webster for conﬂict with other device software. If you are using a serial to USB converter, make sure you install and activate the software that comes with the converter.

Problem Cause Solution

note:NOTE:

No sound Sounds turned off;

Insufﬁcient pressure while writing

Turn sounds on (see “Customizing Sounds (TS Models Only)” on page 82). Maintain ﬁrm, consistent pressure while writing.

For more information on troubleshooting COM ports and serial devices, see your computer’s documentation.

Troubleshooting LT Whiteboard Hardware

Problem Cause Solution

Buzzing sound Laser beam is blocked

or the board needs hardware calibration

Remove any objects on the board surface, such as magnets. Hardware calibration may be needed. Refer to “Hardware Calibration” on page 93.

Yellow Power LED is off

Blinking yellow LED in the header cover

Blinking red LED in the header cover

Communication with the board not established or not possible

No communication with the software or “Find Whiteboard” in progress

Error condition Could indicate a hardware

Start the Webster software or click on the Webster software to wake up the board.

Watch status of software download in “Find Whiteboard” dialog, or re-specify the port for the whiteboard in Webster (see “Establishing Communication between the Board and Computer” on page 20).

problem.

Problem Cause Solution

arning

Warning beep One minute before

automatic power down

No operating lights Fuse Replace fuse in the power

Draw something on the board, click on the Webster application, or extend the time limit for automatic power down. Refer to “Customizing General Options” on page 79.

entry module beside the power connector using T2A/ 250V slow blow fuse.

Hardware Calibration

Under some circumstances, the whiteboard may require recalibration by a trained Webster service representative. To help diagnose hardware calibration issues, your technical support representative may refer you to the “Hardware Calibration” option of the Edit menu.

note:NOTE:

Use the “Hardware Calibration” option in the Edit menu with caution. Speciﬁc instructions are available from a technical support representative. Permanent damage to the board may result from unsupervised use.

TS Whiteboard Calibration

To calibrate the TS whiteboard:

1 Download TS calibration sheets as a PDF ﬁle from the PolyVision

web site at www.polyvision.com.

2 Print and cut the one that matches your board’s size, as

described on the calibration sheet.

Make sure that you use the template that is appropriate for your board size.

3 Place the calibration template in the lower left corner of the

whiteboard making certain to butt it up against the inside lip of the frame and the top of the tray.

4 With a marker, make a dot on the board at the top right corner of

the calibration template.

5 Place the calibration template in the upper right corner of the

whiteboard making certain to butt it up against the inside lip of the top and right frames.

6 With a marker, make a dot on the board at the bottom left corner

of the calibration template. Remove the calibration sheet.

7 Choose “Hardware Calibration” from the Edit menu. You will see

the following dialog.

8 Select the board to calibrate. 9 Click “Calibrate.” A dialog appears from which you identify the

dimensions and orientation of your whiteboard.

10 Choose the appropriate size and orientation from the drop down

list.

11 Click “OK.” A dialog appears requesting that you tap a

calibration point at a speciﬁc location on the board.

12 Tap the board at the lower left mark you made. 13 Tap the board at the upper right mark you made.

PolyVision Webster TS, Webster LS, Webster IRP User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual