Polycom WCMICS VSX Series, VSX Series, SoundStation VTX 1000, VSX7400s Series Getting Started Manual
1
Getting Started Guide
for the VSX Series
2
Contents
System Basics ....................................................................................4
Using the Remote Control...................................................................... .....................................4
Calling and Answering.........................................................................6
Answering a Video Call .............................................................................................................6
Placing a Video Call ..................................................................................................................6
Ending a Video Call ............................................................................................................. .....8
Types of Video Calls Y ou Can Make ..................................................................................... .......9
Placing Audio-only Calls and Adding Audio-Only Sites ................................ ................................. 10
Ending an Audio-Only Call ....................................................................................................... 11
Controlling What You See..................................................................11
Selecting and Adjusting a Camera or Other Video Source ........................................ ............ ....... 11
Setting and Using Camera Presets ......................................................................... .............. ..... 13
Switching Between Full Screen Video and the Home Screen ........................................................ 14
Showing, Moving, and Turning Off the PIP ................................................................................. 14
Controlling What You Hear................................................................ 16
Adjusting Volume....................................... ............................................................................. 16
Muting the Microphone ............................................................................................................16
Enjoying Stereo Audio in Video Calls ................................................................................ ......... 16
Showing Content and Video Sources.................................................17
Using a Document Camera, or Microscope ...........................................................................................17
Using a VCR or DVD Player ..................................................................................................................18
3
Using the So undStation VTX 1000 Conference Ph one in Video Calls.. 19
Placing a Video Call with the SoundStation VTX 1 000 Conference Phone ....................................19
Adding Sites to a Video Call Using the SoundSta tion VTX 1000 Conference P ho ne ........................ 19
Muting the Audio in a Call that Includes a SoundStation VTX Conference Phone ........................... 20
Adding Video to a Sou ndStation VTX 1000 Conference Phone Aud io-on ly Call ..............................20
Ending a Call ......................................................................................................................... 20
Ending a Call with Audio-Only P articipants ................................................................................ 21
Video Conferencing Tips ................................................................... 21
Tips for Great Meetings........................................................................................................... 21
Tips for Great V ideo................................................................................................................ 21
Tips for Great Audio ............................................................................................................... 22
Tips for Showing Content ....................................................................................................... 22
Assistance & Support .......................................................................23
4
Getting Started Guide
for the VSX Series
When you attend a meeting using the Polycom®VSX™ system, you’ll see that
it’s very much like any other meeting you attend in a conference room. With
a VSX system, you can meet with people anywhere in t he world, without any
travel required.
The VSX systems a re easy to use. It’s easy to place calls, create y our own
dir ectory of numbers, change the way ca lls are answered , and customize
what you see on the screen. Depending on how your system is
configured, you can make video calls using ISDN or IP c onnections and to
one site or multiple sites at one time.
You can also share information in c alls using content sharing
software, document cameras, VCRs, DVDs or microscopes.
Before you place your first call, use this guide to get some basic “how -to”
information. This guide includes ov erview infor mation that you may fi nd
helpful when you ’re just sta rting to learn about video conferencing or when
you have experience, b ut you need a quick refresher.
VSX systems can be customized to show only those options used in your organization.
Therefore, there may be options covered in this guide that you cannot access on your
system. To find out more about these options, please talk to the administrator of your
VSX system.
System Basics
Using the Remote Control
You use t he rem ote control to place calls, ad just the volume,
navigate screens, and select options.
If you need to enter text, you can press number buttons, using the textentry method commonly used with cell phones. For example, to enter a “b”,
press the number 2 button twice. Alternativ ely, you can press
Keyboard
and use the on-screen keyb oard to enter text
5
VSX7400s Series Handset
Place or end a call
Adjust the camera;
navigate through menus
Open the directory tomake a call
or work with an entry
Return tothe Place a Call
(home)
screen
Confirm your current
selection; perform
functions on highlighted
items
Increase or decrease the sound
you hear from thefar sites
Mute the sound you‘re
sending to the far sites
Return tothe
previous screen
Switch between the nearsite and far-site camera
views
Zoom the camera image in
or out
Show or hide the
Picture-in- Picture (PIP)
Turn automatic camera
tracking to presets on or off
Select a camera or other
video source
Store camera positions
(when followed by a
number); deleteall
stored camera
positions
Enter a dot in an IP addres
Display the onscreen keyboard so
you can enter text
Delete letters or numbers
Enter numbers or text; move
the camera to a stored
position
Start and stop sending content to
far sites (VSX 7000, VSX 8000)
Access the online help; see
current system status while
in a call
6
C
ALLING ANDANSWERING
Calling and Answering
Answering a Video Call
The VSX system can answer incoming calls i n one of these ways:
o
The system prompts you to answer t he calls manually.
o
The system answers incoming cal ls automatically.
When a call comes in, you hear a ringing sound, and you may see a message
that inc ludes the nu mber of the person calling. If the person is listed in the
system directory, you ’ll also see the person’s name.
To answer the c all manu ally:
o
Press
Call
on the rem ote control.
If your system is set up to automatica lly a nswer calls, the call connects
automatically.
If you see
Near
on your screen, your microphone is muted. To unmute your
microphone, press
Mute
on the remote control. For VSX set-top and component
systems, you can also press on the microphone.
Placing a Video Call
You can use your system to place a video call in any of these ways:
o
Entering a name or number
o
Choosing a site from:
ü
The Recent Calls list
ü
The Contact s or Speed D ial list
ü
The Directory
7
G
ETTINGSTARTEDGUIDE FOR THE
VSX S
ERIES
Calling by Entering a Name or Number
To place a call by ent er ing a name or number:
1. In the dialling field, enter the dialling information. Depending on the
capabilities of your system and the system you are callin g, the dialling
informati on will look like one of these samples:
ƒ
10.11.12.13 (IP address)
ƒ
2555 (extens ion)
ƒ
stereo.polycom.com (DNS name)
ƒ
Ascot Co nference Room (system name)
ƒ
19784444321 (ISDN number)
The system aut omatically determines the type of call to make based on
the information you enter.
2. E nter any additional inf ormation needed for the cal l. The availab le
settings depend on t he type of call and your syst em’s co nfiguration.
Not all ca lls require these setting s:
o
Call
Quality
– Specify the bandwidth or call type for this call. For
most calls, choose
Auto
to let the system determine the best quality
for the ca ll.
o
Second ISDN number
– Use two numbers only when the person
you are calling instructs you to do so.
o
Gateway extension
– If you need to dial an exte nsion, enter
the extension in t he second ent ry field. If your system is not
configured with a sec ond e ntry field, you can enter the extension
when the gateway prompts you.
3. Press
Call
on the remote control to place the call.
Call progress indicators appear on the screen to show that t he ca ll is in
progress. When the indicators turn green, the call is connected.
Calling fr om the Recent Calls List
You may be able to choose a number to call from a list of the sites you have
called recently. The Recent Calls screen provides details of all incoming and
outgoing calls, including the time of the calls.
To place a call f rom the Recent Calls screen:
1. Select
Recent Calls
from the Place a Call screen.
2. Scroll to the entry you want to ca ll.
3. Press
Call
to place the cal l.
To see more details about a call listed on the Recent Calls screen, highligh t the call
and press
Help
on the remote control.
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