Polycom RPX HD User Manual

Polycom® RealPresence™

Experience (RPX™) HD

User Guide

Software Version 2.7 | September 2010 | 1725-24606-005/A

Trademark Information

POLYCOM®, the Polycom "Triangles" logo and the names and marks associated with Polycom's products are trademarks and/or service marks of Polycom, Inc. and are registered and/or common law marks in the United States and various other countries.

All other trademarks are property of their respective owners.

Patent Information

The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent applications held by Polycom, Inc.

Polycom, Inc. 4750 Willow Road

Pleasanton, CA 94588-2708 USA

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing includes translating into another language or format.

As between the parties, Polycom, Inc., retains title to and ownership of all proprietary rights with respect to the software contained within its products. The software is protected by United States copyright laws and international treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g., a book or sound recording).

Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc., is not responsible for printing or clerical errors. Information in this document is subject to change without notice.

About this Guide

This guide introduces you to the Polycom RealPresence Experience High Definition (RPX HD), explains how to use the Touch Panel, describes what you can expect to see on the displays during meetings in the RPX suite, and provides general guidelines for conducting successful meetings.

This guide is intended for all users of Polycom RPX HD 400 Series or RPX HD 200 Series solutions.

For quick reference information about the RPX, refer to the Quick Tips - Polycom RealPresence Experience (RPX) and Polycom Telepresence Experience (TPX®) document. This document describes how to use the Touch Panel to perform common user tasks, such as making and ending calls, controlling audio, and sharing content.

Additional Polycom documentation is available at the Polycom web site, http://www.polycom.com/support/video/index.html.

For support or service, please contact your Polycom distributor or go to Polycom Support at http://support.polycom.com.

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Contents

1 Introducing the Polycom RPX HD . . . . . . . . . . . . . . . . . . . .	1-1
Key Features and Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 1–2

2 Using the Touch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

About the Enhanced and Classic User Interfaces . . . . . . . . . . . . . . . . . .	. . 2–1
Accessing the Home Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. . 2–2
Enhanced User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–3
Classic User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–4
Understanding the Touch Panel Indicators . . . . . . . . . . . . . . . . . . . . . . . .	. 2–5
Calling with the Enhanced UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–7
Making and Hanging Up Speed Dial Calls . . . . . . . . . . . . . . . . . . . .	. 2–7
Speed Dialing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–7
Speed Dialing Video Calls . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–7
Speed Dialing Audio Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–8
Hanging Up Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–8
Hanging Up Video Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–8
Hanging Up Audio Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2–8
Making Calls Using Meeting Composer . . . . . . . . . . . . . . . . . . . . . . .	. 2–9
Selecting Sites Using Meeting Composer . . . . . . . . . . . . . . . . . .	2–10
Selecting a Site Using Manual Dial. . . . . . . . . . . . . . . . . . . . .	2–11
Selecting a Site Using Speed Dial . . . . . . . . . . . . . . . . . . . . . .	2–11
Selecting a Site Using the Address Book . . . . . . . . . . . . . . .	2–13
Selecting a Site Using Search . . . . . . . . . . . . . . . . . . . . . . . . . .	2–14
Making and Hanging Up Calls with Meeting Composer . . . . .	2–16
Making and Hanging Up a Multipoint Call . . . . . . . . . . . . .	2–16
Making and Hanging Up a Point-to-Point Plus Call . . . . . 2–18
Using Polycom Conferencing for Outlook . . . . . . . . . . . . . . . . . . . . .	2–20
Joining a Meeting Using Polycom Conferencing for Outlook	. 2–20
Responding to Meeting Reminders . . . . . . . . . . . . . . . . . . . . . . .	2–22
Leaving a Meeting Using Polycom Conferencing for Outlook	2–23
Calling with the Classic UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2–25
Speed Dialing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2–25
Speed Dialing Video Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2–25
Speed Dialing Audio Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2–27
Manually Dialing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2–28
Manually Dialing Video Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2–28
Manually Dialing Audio Calls . . . . . . . . . . . . . . . . . . . . . . . . . . .	2–29
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Hanging Up Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–29

Hanging Up Video Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–29

Hanging Up Audio Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–30

Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–30

Answering Video Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–30

Answering Audio Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–30

Controlling Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–30

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–31

Understanding Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–31

Calling the Help Desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–31

3 Viewing People and Content . . . . . . . . . . . . . . . . . . . . . . . 3-1

Viewing People . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–1

Viewing Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–6

Accessing the Tabletop Content Monitors . . . . . . . . . . . . . . . . . . . . . . 3–7

Using a Laptop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–7

Enhanced User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–7

Classic User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–9

People+Content IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–10

Using a Document Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–11

Enhanced User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–12

Classic User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–14

Using an Integrated PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–15

Enhanced User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–15

Classic User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–17

4 Conducting Successful Meetings . . . . . . . . . . . . . . . . . . . . . 4-1

Meeting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–1

Video Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–1

Audio Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–2

Document Camera Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–2

Meeting Coordinator Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–3

Reserving a Polycom RPX Suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4–4

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List of Figures

Figure 2-1 Start Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Figure 2-2 Home Screen — Enhanced UI (Not in a Call) . . . . . . . . . . . . . . . . . . . 2-3 Figure 2-3 Home Screen — Classic UI (Not in a Call) . . . . . . . . . . . . . . . . . . . . . . 2-4 Figure 2-4 Home Screen — Enhanced UI (In a Call) . . . . . . . . . . . . . . . . . . . . . . . 2-5 Figure 2-5 DTMF Touch Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6 Figure 2-6 Meeting Composer Screen — Enhanced UI . . . . . . . . . . . . . . . . . . . . . 2-9 Figure 2-7 Meeting Composer Number Pad View — Enhanced UI . . . . . . . . . 2-11 Figure 2-8 Meeting Composer Speed Dial View — Enhanced UI . . . . . . . . . . . 2-12 Figure 2-9 Meeting Composer Address Book View — Enhanced UI . . . . . . . . 2-13 Figure 2-10 Meeting Composer Search View — Enhanced UI . . . . . . . . . . . . . . . 2-15 Figure 2-11 Full Screen Keyboard — Enhanced UI . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Figure 2-12 Meeting Composer Conference List for a Multipoint Call —

Enhanced UI (Not in a Call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Figure 2-13 Meeting Composer Conference List for a Point-to-Point Plus

Call — Enhanced UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Figure 2-14 Meeting Composer Hang Up Screen for a Point-to-Point Call — Enhanced UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Figure 2-15 Home Screen with Calendar Button . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20 Figure 2-16 Polycom Conferencing for Outlook Screen with Meeting List . . . . 2-21 Figure 2-17 Polycom Conferencing for Outlook Screen with Meeting Details . 2-22

Figure 2-18 Polycom Conferencing for Outlook Screen with Meeting

Reminder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Figure 2-19 Polycom Conferencing for Outlook Screen with Meeting in

Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24 Figure 2-20 Home Screen — Classic UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26 Figure 2-21 Audio Dial Screen — Classic UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27 Figure 2-22 Video Dial Screen — Classic UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28 Figure 3-1 Example of an Adjusted Display in an RPX Suite . . . . . . . . . . . . . . . . 3-6 Figure 3-2 Example of an Adjusted Display in a TPX HD 306M Room . . . . . . . 3-6 Figure 3-3 Content Screen - Enhanced UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Figure 3-4 People+Content IP Application Screen . . . . . . . . . . . . . . . . . . . . . . . . 3-11 Figure 3-5 Start Button on People+Content IP Toolbar . . . . . . . . . . . . . . . . . . . . 3-11 Figure 3-6 Stop Button on People+Content IP Toolbar . . . . . . . . . . . . . . . . . . . . 3-11

Figure 3-7 Content Screen — Enhanced UI

(with Selectable Document Camera Buttons) . . . . . . . . . . . . . . . . . . . 3-12 Figure 3-8 Document Camera Spotlight Location on Main Table . . . . . . . . . . . 3-13

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Figure 3-9 Document Camera Controls — Classic UI . . . . . . . . . . . . . . . . . . . . . 3-15 Figure 3-10 Content Screen — Enhanced UI (with PC Button) . . . . . . . . . . . . . . 3-16

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Introducing the Polycom RPX HD

Imagine walking into a comfortable and luxurious meeting environment, taking a seat, and starting a conversation with your counterparts located across the world. Without any technology in the way, you can focus on the business at hand. Welcome to the world of the Polycom RealPresence Experience High Definition (RPX HD).

The Polycom RPX solutions offer unprecedented video in a cinematic view, extraordinary StereoSurround™ audio, and high resolution content in a truly immersive meeting environment. The Polycom RPX solutions provide the ultimate meeting experience for executives in any organization, linking sites around the globe.

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Polycom RPX HD User Guide

Key Features and Benefits

The key features and benefits of the Polycom RPX solutions include:

Feature	Benefit

High definition	Polycom’s Ultimate HD high definition video on large-as-life
video	displays enables you to experience unprecedented video.

Superior audio	With Polycom’s Ceiling Microphone Arrays, 22 kHz
quality	StereoSurround audio, and a professional grade sound
	system, the RPX solutions offer an extraordinary sensory
	experience.

Easy content	You can present content at a moment’s notice (whether you
sharing	are on or off a video call) by simply plugging a VGA cable into
	your laptop. All participants can easily view the content on the
	tabletop content monitors.

Updated user	The Touch Panel offers the familiar Classic user interface as
interface	well as the new Enhanced user interface. The Enhanced UI
	includes the Meeting Composer feature, which enables you to
	select multiple sites and then touch one button to initiate the
	call. This new interface also allows you to browse both Local
	and Global directories for sites to call.

Polycom	The Polycom Conferencing for Microsoft Outlook feature
Conferencing for	allows you to use the Touch Panel (with the Enhanced UI) to
Microsoft®	simply and easily view a list of scheduled meetings and join
Outlook®	those meetings.

Multipoint	Multipoint capability provides you with the flexibility of
capability	connecting to multiple telepresence rooms as well as
	traditional video conferencing systems at the same time.
	Multipoint calls can be initiated by the Video Network
	Operations Center (VNOC) or they can be user initiated using
	the Meeting Composer feature.

Multi-purpose	When not used for telepresence conferencing, participants can
room	be seated all around the main table. In this way, the room can
	also be used as a training room, conference room, or board
	room — maximizing its use for your organization.

Seamless video	Large format, seamless video display walls allow for viewing of
displays	continuous video across approximately either 8 feet (for RPX
	200 Series solutions) or 16 feet (for RPX 400 Series solutions).

Interoperability	The Polycom RPX solutions are completely interoperable with
	all standards-based video conferencing products including
	other telepresence solutions, such as the Polycom OTX™
	300, TPX HD 306M, TPX HD 204M, and ATX 300 as well as
	traditional (standalone) video conferencing equipment, such
	as Polycom HDX™ platforms.

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Introducing the Polycom RPX HD

Feature	Benefit

Transparent	With the cameras hidden behind the displays, the
technology	microphones suspended from the ceiling cloud, the sound
	system out of view, and no remote controls on the table, the
	technology is hidden. Therefore, instead of spending time
	learning how to use the system, you can focus on the business
	at hand.

All inclusive	Polycom RPX suites include all the furnishings, studio lighting,
environment	acoustic cloud and walls, and electronics. Multiple, flexible
	room configurations allow you to choose the solution that suits
	your application.

Room mobility	The RPX suite is a true room-within-a-room. Because it is
	modular and does not attach to the physical room, it installs
	easily and can be moved to a new location, leaving the original
	room intact.

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Polycom RPX HD User Guide

1–4

Using the Touch Panel

The Touch Panel is your interface to the Polycom RealPresence Experience. It enables you to place video and audio calls, hang up calls, control the audio, and perform other telepresence conferencing tasks. The Touch Panel is located on the main table within easy reach of the center seats at the table.

If your organization has signed up for Video Network Operations Center (VNOC) services, the VNOC may handle many or all of the telepresence conferencing tasks for you. If so, you may not need to use the Touch Panel.

About the Enhanced and Classic User Interfaces

The Touch Panel is available with two different interfaces: the Enhanced UI and the Classic UI.

•Enhanced UI: Enables you to perform all of the basic tasks needed to participate in a telepresence conference, such as making calls, answering calls, hanging up, controlling audio, and sharing content. The Enhanced UI also provides access to additional calling functionality, such as Meeting Composer, Polycom Conferencing for Outlook, and advanced directory searching.

•Classic UI: Enables you to perform the same basic conferencing tasks as the Enhanced UI, such as making and answering calls and sharing content. The Classic UI, however, does not offer Meeting Composer and other advanced calling features.

The installer sets the UI at the time of installation; however, your administrator or your VNOC provider can change it if needed.

With both the Enhanced UI and the Classic UI, you can expect the Touch Panel buttons to behave in this way:

•Whenever you press a button, the Touch Panel will beep.

•Most buttons on the Touch Panel will either immediately visually depress or change color when touched. If a button indicates a state (such as mute), it may take up to a second for the button to visually indicate the changed

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state. If the response time is consistently longer than this or if you receive no response, contact the Help Desk as described in the Getting Help section on page 2-31.

Accessing the Home Screen

The first screen you typically see on the Touch Panel is the Start screen:

Figure 2-1 Start Screen

To access the Home screen from the Start screen: >> Touch Start.

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Using the Touch Panel

Enhanced User Interface

The Home screen for the Enhanced UI provides you with access to the buttons you typically use during a telepresence conference. For example, you can use the Home screen to place speed dial calls, change the volume, and view the call indicators.

Figure 2-2 Home Screen — Enhanced UI (Not in a Call)

Note that the Home screen you see will differ from the one shown above depending on which Speed Dial buttons your administrator has set up.

To access the Home screen from any other screen, simply touch the

Polycom button.

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Classic User Interface

The Home screen for the Classic UI provides you with access to the buttons you typically use during a telepresence conference. For example, you can use the Home screen to place speed dial calls, change the volume, and view the call indicators.

Figure 2-3 Home Screen — Classic UI (Not in a Call)

Note that the Home screen you see will differ from the one shown above depending on which Speed Dial buttons your administrator has set up.

To access the Home screen from any other screen, simply touch the

Polycom button.

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Using the Touch Panel

Understanding the Touch Panel Indicators

When you are in a call, the Touch Panel Home screen displays information you may need during the call.

Call connection bars

Your IP address

DTMF touch pad icons

Name of the far-end site

Audio level bar

Far End Muted

Content Sharing

Encryption icon

Current time

Figure 2-4 Home Screen — Enhanced UI (In a Call)

This is what you can expect to see on the Home screen when you are in a call:

•Call connection bars at the top of the screen light up to show you that you are connected to another video conferencing system:

For the RPX HD 400 Series:

—All four indicators light up when you are connected to another Polycom RPX HD 400 Series.

—The three indicators on the right light up when you are connected to a Polycom OTX 300, TPX HD 306M, or ATX 300.

—The two center indicators light up when you are connected to a Polycom RPX HD 200 Series or a TPX HD 204M.

—Only the center right indicator lights up when you are connected to a traditional (standalone) video conferencing system.

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For the RPX HD 200 Series:

—Both indicators light up when you are connected to a Polycom RPX HD 200 Series, RPX HD 400 Series, OTX 300, TPX HD 306M, TPX HD 204M, or ATX 300.

—Only the right indicator lights up when you are connected to a traditional (standalone) video conferencing system.

•Your IP address is displayed on the screen.

•The name of the far-end site is displayed on the screen.

•A horizontal bar shows the audio level.

•The current time is displayed.

•	If the call is not encrypted, the		Encryption icon appears unlocked; if
	the call is encrypted, the icon will appear locked.
•	If the far end is sharing content, the		Content Sharing icon lights up.
	Note that this icon appears along the left side of the screen on the Classic
	UI.
•	If the far end is muted, the	Far End Muted icon lights up. Note that

this icon appears along the left side of the screen on the Classic UI.

•If you dial in to a multipoint call, a touch pad automatically appears so that you can enter the conference code or password. The touch pad sends DTMF tones. If you want to manually display the touch pad, touch the DTMF touch pad icon.

Figure 2-5 DTMF Touch Pad

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Using the Touch Panel

Calling with the Enhanced UI

This section describes how to use the Enhanced UI to:

•Make and hang up speed dial calls

•Use the Meeting Composer feature to first select the sites to call and then place the calls

•Use the Polycom Conferencing for Outlook feature to view the available meetings, join a scheduled meeting, and leave a meeting

Making and Hanging Up Speed Dial Calls

To enable you to speed dial calls, your system administrator must first set up the speed dial numbers for your site. Each of these speed dial numbers will correspond to a Speed Dial button on the Home screen. The Speed Dial buttons can be set up to call traditional (standalone) video conferencing systems, Immersive Telepresence sites, audio-only sites, or multiple sites at one time.

If you want to add or remove any of the video or audio Speed Dial buttons on your Touch Panel, contact your system administrator. Your system administrator can refer to the Polycom Immersive Telepresence (ITP) Administrator’s Guide for information about how to change the Speed Dial buttons.

Speed Dialing Calls

Speed Dialing Video Calls

To speed dial a video call when you are using the Enhanced UI:

1Touch Polycom.

The Home screen for the Enhanced UI appears as shown in Figure 2-2 on page 2-3.

2Touch the Speed Dial button that corresponds to the site you want to call. For example, if you often call a site in Boston, you might see a Speed Dial button called “Boston”. You can simply touch that button to place a call to that site.

If more than nine speed dial numbers have been set up for your site, touch Previous Page or Next Page to view the additional Speed Dial

buttons.

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Polycom RPX HD User Guide

Speed Dialing Audio Calls

To speed dial an audio call when you are using the Enhanced UI:

1If you are not on the Home screen, touch Polycom.

The Home screen for the Enhanced UI appears as shown in Figure 2-2 on page 2-3.

2Touch the audio Speed Dial button that corresponds to the telephone number you want to call. For example, if you often call the CEO’s cell phone, you might see an audio Speed Dial button called “CEO Cell”. You can simply touch that button to place a call to that number.

If you touch the Help Desk button when an audio call is connected, the system must hang up the audio call in order to place the help call. A message informs you of this before hanging up the audio call. For more information about placing help calls, refer to Getting Help on page 2-31.

Hanging Up Calls

If you are on a video call and an audio call concurrently, you must hang up the calls separately. This section describes how to hang up both types of calls.

Hanging Up Video Calls

To hang up a video call:

1If the Hang Up button is not visible on your screen, touch

Polycom.

2 Touch the Hang Up button on the left side of the screen (as shown in Figure 2-4 on page 2-5).

The message “The call has ended” appears on the screen.

Hanging Up Audio Calls

To hang up an audio call:

1 If the	Hang Up button is not visible on your screen, touch
	Polycom.

2Touch the Hang Up button on the right (Audio-Only) side of the screen (as shown in Figure 2-4 on page 2-5).

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Using the Touch Panel

Making Calls Using Meeting Composer

Meeting Composer enables you to easily place calls to multiple sites or to Immersive Telepresence sites (which have more than one codec). You can select the sites you want to call by using manual dial, speed dial, the Local or Global address book, or by searching.

Even if you want to call a traditional (standalone) video conferencing system or an audio-only site, you can use Meeting Composer to manually dial that site or to find that site in the address book.

Meeting Composer is available only with the Enhanced UI. If you are using the Classic UI, refer to Calling with the Classic UI on page 2-25.

Depending on how your system administrator has configured your system, some of the features described in this section (such as multipoint calling) may not be available.

For information about how your system is configured, contact your system administrator.

Figure 2-6 shows the Meeting Composer screen. The left side of the screen enables you to select the sites you want to call. When you select a site, that site’s name moves to the Conference List, which is on the right side of the screen. When the names of all the sites you want to call are listed in the Conference List, you can place the call simply by touching the

Connect button. Meeting Composer will then automatically connect to the multiple sites.

Figure 2-6 Meeting Composer Screen — Enhanced UI

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