Polycom® Recording Studio™
(PRS) 2000 Appliance
Getting Started Guide
1.0 | April 2010 | 3725-78400-002A2
Page 2
Trademark Information
Polycom®, the Triangles logo, ReadiManager®, SoundPoint®, SoundStation®, ViaVideo®, VoiceStation®,
Vortex®, and VSX® are registered trademarks of Polycom, Inc. Convene™ , Global Management System™,
iPower™, MGC™, People+Content™, People On Content™, Polycom Conference Suite™, Polycom Converged
Management Application™ (CMA™), Polycom Distributed Media Application™ (DMA™), Polycom HD Voice™,
Polycom PathNavigator™, Polycom VideoPlus™, Polycom VoicePlus™, PVX™, RAS™, ReadiConvene™, RMX
2000™, RSS™, V2iU™, VBP™, VS4000™, and VTX™ are trademarks of Polycom, Inc.
All other trademarks are the property of their respective owners.
Patent Information
The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent
applications held by Polycom, Inc.
Polycom, Inc.
4750 Willow Road
Pleasanton, CA 94588-2708
USA
No part of this document may be reproduced or transmitted in any form or by any means, electronic or
mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing
includes translating into another language or format.
As between the parties, Polycom, Inc., retains title to and ownership of all proprietary rights with respect to the
software contained within its products. The software is protected by United States copyright laws and international
treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g., a book or sound
recording).
Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc., is not
responsible for printing or clerical errors. Information in this document is subject to change without notice.
This chapter provides safety and setup directions for the Polycom Recording
Studio appliance. This chapter includes the following sections:
•About the Polycom Recording Studio
•What’s Included
•Hardware Specifications
•Safety Instructions
•Installation Safety Notes
•Getting Started with the Appliance
•Starting the Polycom PRS 2000 Appliance
About the Polycom Recording Studio
The Polycom Recording Studio (PRS) 2000 is a powerful presentation
recording integrated hardware and software appliance that will enhance the
effectiveness and reach of any educational, corporate, or public event
communication by capturing and streaming real-time rich media
presentations with DVD quality video and high fidelity sound.
The Polycom PRS 2000 appliance is ideal for use by enterprises, educational
institutions, government, and training institutions.
Organizations can deploy the Polycom PRS 2000 appliance in meeting and
conference rooms or bring it to off-site events to record and stream live and on
demand executive briefings, training sessions, product demonstrations, global
announcements, marketing communications, and more.
The Polycom PRS 2000 appliance accepts and synchronizes feeds from any
A/V equipment available, including microphones, cameras, VCR/DVD
players, document cameras, and other video conferencing equipment.
Polycom, Inc. 1
Page 6
Polycom PRS 2000 Getting Started Guide What’s Included
The appliance can capture a computer screen output as a video stream,
allowing the presenter to demonstrate any application on their computer.
Unique to the Polycom PRS 2000 appliance is its ability to perform text
recognition on the RGB source for automatic text extraction and slide
detection.
What’s Included
Ensure that the Polycom PRS 2000 shipment contains the following devices,
cables and software licenses:
•Microsoft Windows Server 2003 software key (see bottom of Polycom PRS
2000 appliance)
•Microsoft Office Small Business 2007 software key
Hardware Specifications
The following hardware specifications apply to the Polycom Recording
Studio:
Typ eSpecifications
Video InputAnalog RGB & DVI up to 1280 x 1024
Any combination of 3 of the following inputs:
•2 S-Video
•4 Composite video via RCA
Video OutputDual DVI-I (VGA with adapter)
Audio Input1 balanced with Preamplifier and Phantom Power for Microphone
via XLR connectors
2 Stereo unbalanced via 2 RCA connectors
1 Stereo balanced with attenuator via 2 XLR connectors
Audio Output1 Stereo balanced via 2 XLR connectors
1 Headphone
Connectivity2 USB 2.0 ports (front)
6 USB 2.0 ports (back)
Firewire/IEEE 1394 port (for storage extension)
Storage500 GB
Optical Drive16x DVD/CD R/RW
DimensionsW x L x H = 8.7 in. x 12.8 in x 8.3 in (220mm x 325mm x 210mm)
Polycom, Inc. 3
Page 8
Polycom PRS 2000 Getting Started Guide Safety Instructions
Safety Instructions
System Power
When the Polycom PRS 2000 appliance is turned off by using the power
switch, power may still be supplied to the motherboard. To ensure that the
appliance is completely shut down, unplug its power cord from its power
source.
The Polycom PRS 2000 appliance ships with all required components installed.
There is no need to open the chassis to add or remove components. Please
contact Polycom regarding any malfunction or failure of the Polycom PRS
2000 appliance.
.
CAUTION: To reduce the risk of electric shock, do not open chassis; do not defeat
or remove the ground pin of the power cord; connect only to a properly grounded ac
power outlet. No user-serviceable parts inside. Refer servicing to qualified service
personnel.
Electrostatic Discharge (ESD) and ESD Protection
Static electricity can damage disk drives, boards, and other components.
Before connecting or disconnecting any device to the Polycom PRS 2000
appliance, we recommend you discharge static electricity by first touching a
metal part of a grounded PC.
Safety Notice and Warnings
FCC Notice
This device complies with Subpart B of Part 15 of the FCC Rules. Operation is
subject to the following two conditions:
1This device may not cause harmful interference.
2This device must accept any interference received, including interference
that may cause undesired operation.
No Telecommunications Network Voltage (TNV)-connected PCBs shall be
installed.
Other Certifications
This class A digital apparatus complies with Canadian ICES-003, Issue 4.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
This device complies with CISPR 22 Edition 6, as well as AS/NZS CISPR 22.
CE Mark Warning
This is a Class A product. In a domestic environment, this product may cause
radio interference, in which case the user may be required to take adequate
measures.
Environmental Warning
Perchlorate Material - special handling may apply.
See www.dtsc.ca.gov/hazardouswaste/perchlorate.
This notice is required by California Code of Regulations, Title 22, Division 4.5,
Chapter 33:
Best Management Practices for Perchlorate Materials. This product/part
includes a battery that contains Perchlorate material.
Installation Safety Notes
•Do not place the Polycom PRS 2000 appliance underneath heavy loads or
in an unstable position.
•Do not expose the Polycom PRS 2000 appliance to direct sunlight, high
humidity or wet conditions.
•Do not use or expose the Polycom PRS 2000 appliance around magnetic
fields as magnetic interference may affect the performance of the device.
•Do not block the air vents to this device or impede the airflow in any way.
Getting Started with the Appliance
This section guides users through the physical elements of the Polycom
Recording Studio appliance and its inputs, outputs, and accessories.
Polycom, Inc. 5
Page 10
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
Back Panel
The back panel contains the following elements:
Audio/Video Inputs and Outputs
The A/V adapter cable is used to connect audio and video input sources to the
Polycom PRS 2000 appliance and audio output from the appliance. Each cable
of the A/V adapter is labeled. These labels identify the video and audio
sources for proper connection of devices to the appliance.
6Polycom, Inc.
Page 11
Getting Started with the Appliance Polycom PRS 2000 Hardware Install
Connect the A/V adapter cable to the upper slot bracket connector as shown
in the following image.
VGA (RGB) Input
A cable is used to connect to the VGA output of an additional computer (i.e.
presenter's laptop). The splitter cable separates the analog RGB and digital
DVI interface signals. This separation improves monitor detection.
Connect the VGA input cable to the lower slot bracket connector as shown in
the following image.
Dual Head VGA Output
The Dual Head VGA output can be used with either one or two VGA output
devices (monitors, projectors, etc.). One device is always used to display the
Operator Interface. If a second device is used, it displays the audience view,
which is controlled via the Operator Interface.
Polycom, Inc. 7
Page 12
Audio Preview
Connect to Headphone
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
Both outputs support the analog VGA interface and also provide a DVI
interface, which guarantees a better display quality. Therefore, the DVI
interface should be used whenever possible. If no monitor or projector with
DVI interface is available, a DVI-I to HD15 adapter is required for connecting
to the DVI-I socket.
NOTE: The Polycom PRS 2000 appliance uses an nVidia graphics card. When two
video output devices are in use, the nVidia graphics card must be set to DualView
in order to display the audience view. If it is set to Span, Clone or Single display, the
audience view will not be displayed in the second VGA output device.
The Polycom PRS 2000 application has a mechanism for swapping the assignment
of the devices. Using the top menu strip item "View- Swap Screens" can trigger this
mechanism. This feature should be used when your operator VGA output device is
displaying the audience view and your audience VGA output device is displaying
the Operator Interface.
NOTE: The frame rate of the audience view is 15 fps due to the fact that this is the
output of the RGB source that has been processed. A VGA splitter can be used to
connect the VGA source to the RGB capture card and to the projector to provide the
full frame rate to the audience view.
Audio Monitor/Output
If you want to use headphones, connect them on the front of the Polycom PRS
2000 appliance as shown in the following drawing.
8Polycom, Inc.
Page 13
Getting Started with the Appliance Polycom PRS 2000 Hardware Install
Audio Out for Room Sound System
The Audio output of the Polycom PRS 2000 appliance can be used to connect
to the room sound system or to a PC speaker set. The A/V adapter cable
provides a balanced line-level stereo audio out signal (Audio R Out, Audio L
Out) via XLR connectors. Standard adapter/cables can be used to interface to
unbalanced line-level Audio input of the room sound system or to a PC
speaker set.
Connecting Accessories
The Polycom PRS 2000 appliance ships with the following accessories:
•USB Optical Mouse
•USB Keyboard
•Audio-Technica Professional Phantom Power Microphone
These devices are shipped in their original packaging, manual and installation
instructions. For more information and installation instructions, please follow
the original manufacturer documentation.
Mouse and Keyboard
Use the USB ports when connecting the mouse and the keyboard to the
Polycom PRS 2000 appliance.
Phantom Power Microphone
Use a professional balanced audio cable (XLR male and XLR female) to
connect the microphone to the "Audio 1 IN (MIC)" input of the A/V adapter
cable. It is not necessary to use the microphone with a battery; the Polycom
PRS 2000 appliance will apply a 48V Phantom Power Supply to the
microphone by default.
Polycom, Inc. 9
Page 14
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
Camera
Using Video Cameras
The Polycom PRS 2000 appliance supports connection of multiple s-video and
composite video sources. When connecting a camera to the Polycom PRS 2000
appliance, s-video is recommended if you have a choice.
When using the S-Video output, connect the camera to the "S-Video 1 IN" or
"S-Video 2 IN" input. When using the composite output, connect the camera to
one of the four video inputs "Video 3 IN" to "Video 6 IN" of the A/V adapter
cable.
Using the PTZ Camera
The PTZ (Pan-Tilt-Zoom) camera is the default camera accessory for the
Polycom PRS 2000 appliance. It provides S-Video and composite video
outputs. We recommend using the S-Video output for best video quality.
When using the S-Video output, connect the camera to the "S-Video 1 IN" or
"S-Video 2 IN" input. When using the composite output, connect the camera to
one of the video inputs "Video 3 IN" to "Video 6 IN" of the A/V adapter cable.
The PTZ control feature requires an additional cable connection from the
camera (VISCA IN) to the serial port (COM1) provided by the USB to serial
adapter when connected to the Polycom PRS 2000 appliance (the drivers for
the USB to serial adapter are preinstalled). Up to 3 PTZ cameras can be
controlled over a single COM port when using a VISCA daisy chain.
The address of each camera is assigned during the VISCA initialization
process. The camera addresses are 1, 2, 3, and so forth in order, starting from
the one nearest the Polycom PRS 2000 COM port. The VISCA address is used
during the Polycom PRS 2000 installation setup to identify and address each
PTZ camera. Further information reading the VISCA protocol and the camera
installation can be found in the camera manual.
Starting the Polycom PRS 2000 Appliance
First Windows Start
After Windows starts, your appliance is ready to be used. We highly
recommend, however, that you first do the following:
•Install all available Microsoft updates through Windows Updates
•Install all available Polycom PRS 2000 updates.
NOTE: Do not install any hardware updates if Windows prompts you to do so. All
required hardware updates and drivers are installed with the Polycom PRS 2000
updates.
Login Credentials
You will be prompted for a user name and password upon first login. The
default login is username administrator, password polycom123.
Polycom, Inc. 11
Page 16
Polycom PRS 2000 Getting Started Guide Starting the Polycom PRS 2000 Appliance
Requirements
You will need to install Microsoft Expression Encoder 2 to use our
customizable Polycom Rich Experience Player. See the Polycom PRS 2000 Administrator Guide for details.
The installation files are located in:
Installation Files
NOTE: If you plan to use the Polycom PRS 2000 appliance in a language other
than English, you must change the language in the Windows Control Panel's
Regional and Language Options. If you do not, the OCR (Optical Characters
Recognition) will be only available for English.
.
C:/My Documents/Expression Encoder
12Polycom, Inc.
Page 17
Polycom PRS 2000 Software
This chapter explains the use of the Polycom Recording Studio software:
•Getting Started
•Using the Session Properties
•Capturing Your Experience
•Recording Your Capture
2
Getting Started
After the Polycom PRS 2000 hardware is configured, you can begin creating
mixes for your recordings. Launch the Polycom PRS 2000 Operator Interface
by double-clicking the PRS 2000 shortcut on your Windows desktop.
Using the Session Properties
The Polycom PRS 2000 Operator Interface will launch and the Session
Properties window will appear. The Session Properties window includes tabs
for Metadata, Inputs, and Outputs.
Polycom, Inc. 13
Page 18
Polycom PRS 2000 Getting Started Guide Using the Session Properties
Metadata
Metadata is the information about a Polycom PRS 2000 configuration. It
contains information describing a session's Title, Author, Copyright, Rating,
Credits, Description and Keywords. Metadata is used to facilitate the
understanding, characteristics, and management usage of data.
Inputs
Any audio and video input devices connected to Polycom PRS 2000 appliance
are detected and displayed under the Inputs tab. Some typical inputs include:
•Presenter Laptop
•Microphone
•Pan-Tilt-Zoom (PTZ) Camera
•DVD Player
•Document Camera
By checking the devices under the Use column, selected devices will appear in
the Polycom PRS 2000 Operator Interface as available inputs that can be
captured in a presentation.
14Polycom, Inc.
Page 19
Using the Session Properties Polycom PRS 2000 Software
Examples
In the example below, we have a configuration type : 2 PTZ cameras, a DVD
player and a laptop. The Polycom PRS 2000 Operator Interface (right) displays
all four video inputs and both audio inputs.
Outputs
In the example below, the DVD video and DVD audio sources have been
removed. The Polycom Recording Studio Operator Interface (right) no longer
displays the DVD video or DVD audio as available inputs.
Under the Outputs tab are the possible output Types. The selected outputs will
determine what experiences will be created for the end user when a recording
is completed (i.e. experiences for the web, Windows Mobile and iPhone). With
the Polycom PRS 2000 appliance, all output types are created simultaneously
and are available immediately after completing a recording.
In the example below, the selected output types are:
Polycom, Inc. 15
Page 20
Polycom PRS 2000 Getting Started Guide Capturing Your Experience
•H.264 for an iPhone experience or other experience on any
H.264-supported device or player. H.264 output is currently not
supported for streaming.
•Windows Media for a Windows Mobile experience or Silverlight
experience for the web
•Image for screenshot capture for thumbnail generation
•Audience for the viewer experience, typically displayed from a projector
Capturing Your Experience
After all inputs have been selected and outputs have been created, you can
prepare your recording in the Polycom PRS 2000 Operator Interface.
Starting Capture and Preview
Creating an Output
Follow the steps below to define the different outputs as you wish for them to
appear.
16Polycom, Inc.
Page 21
Capturing Your Experience Polycom PRS 2000 Software
1Drag and Drop the Video Output format you want to create into the
Video Mix window.
2Drag and Drop the Audio Output format you want to create into the
Audio Mix window. The format slider must be dragged directly to the
output slider.
Note: You can use the Audio Mix window to mix multiple multiple audio
sources (e.g., microphone, iPod, XLR inputs). A use case for this could be
to use multiple input tracks for different languages along with the same
Windows Media Video file to output files with the same video but
different languages.
Use the headphone icon to toggle the audio playback locally.
Use the mute icon to toggle audio for a given input, output, or audio mix.
Note: Verify that the mute button is not selected for the audio mix.
Polycom, Inc. 17
Page 22
Polycom PRS 2000 Getting Started Guide Capturing Your Experience
3To move a Video Input into the Video Mix window, click the input and
drag it to the Video Mix window.
To scale an input in the Video Mix, select the video window you wish to
scale then use the scroll button of your mouse.
4Drag and Drop the Audio Input you want to put into the Audio Mix
window.
18Polycom, Inc.
Page 23
Capturing Your Experience Polycom PRS 2000 Software
5Drag and Drop the Video Mix you want to record in the Video Output
window.
Drag and Drop the Audio Mix you want to put in the Audio output
window.
Repeat the steps above for each output type you wish to build to define each
experience.
Settings and Mix Templates
Selected Input Settings
To configure your input, you can also use the Selected Input Settings section
located beneath the Video Mix. If the section is minimized, click the bar at the
bottom of the Video Mix region.
This section allows you to make changes to the inputs':
•Size
•Position
•Transparency
•Brightness and Contrast
•Border width and colo
Polycom, Inc. 19
Page 24
Polycom PRS 2000 Getting Started Guide Capturing Your Experience
Mouse over each icon to learn its function.
20Polycom, Inc.
Page 25
Capturing Your Experience Polycom PRS 2000 Software
Mix Templates
After a mix is created, it can be saved as a template for future mixes.
Polycom, Inc. 21
Page 26
Polycom PRS 2000 Getting Started Guide Capturing Your Experience
The colors correspond to the various inputs.
Presets
Presets can be made from any mix you define. Multiple combinations of
elements including visual layout, audio tracks, volume levels, aspect ratio,
PTZ settings, output size and bit rate can be defined.
22Polycom, Inc.
Page 27
Recording Your Capture Polycom PRS 2000 Software
To use a preset:
Drag and Drop the Video and Audio Outputs you want to put into the Preset:
To create a new preset:
1Click on +PRESET.
2Enter a name.
3Enter a description.
Recording Your Capture
After all outputs are defined, you can start a recording:
1To start a recording, click the Record button.
2During the recording, the Record button flashes in red.
Polycom, Inc. 23
Page 28
Polycom PRS 2000 Getting Started Guide Recording Your Capture
3To stop your recording, click on the Record button a second time. An
Explorer window will appear. Each output of your recording will be
contained in a separate directory.
Each recording is created in a directory named with the recording's
date/time stamp. Within this folder are each of the outputs defined in the
Session Properties. For example, if a recording session includes an output
labeled "Audio Only," a folder named "Audio Only" is created within the
date-/time-stamped directory.
Sample contents include:
•iPod
— Video File (.mpeg4)
— Manifest
•Image
— Images files (.jpeg)
— Manifest
•Silverlight
— Video File (.wmv)
— Manifest
— Expression Encoder Job (.xej)
— Silverlight player
24Polycom, Inc.
Page 29
Regulatory Notices
Regulatory Notices
USA Regulatory Notices
Part 15 FCC Rules
This device is compliant with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
1This device may not cause harmful interference, and
2This device must accept any interferences received, including interference that may cause undesired operation.
Class A Digital Device or Peripheral
NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to
part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference
when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate
radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his own expense.
In accordance with part 15 of the FCC rules, the user is cautioned that any changes or modifications not expressly
approved by Polycom Inc. could void the user's authority to operate the equipment.
We recommend that you install an AC surge arrestor in the AC outlet to which this device is connected. This action
will help to avoid damage to the equipment caused by local lightning strikes and other electrical surges.
Czech Republic Regulatory Notices
Polycom, Inc.
Page 30
Polycom PRS 2000 System
Regulatory Notices
Canadian Regulatory Notices
Class A Digital Device
This Class [A] digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe [A] est conforme à la norme NMB-003 du Canada.
EEA Regulatory Notices
This Polycom PRS 2000 has been marked with the CE mark. This mark indicates compliance with EEC Directives
2006/95/EC and 2004/108/EC. A full copy of the Declaration of Conformity can be obtained from Polycom Ltd, 270
Bath Road, Slough, Berkshire, SL1 4DX, UK.
Worldwide Regulatory Notices
Warning
This is a Class A product. In a domestic environment, this product may cause radio interference in which case the
user may be required to take adequate measures.
Plugs Acts as Disconnect Device
The socket outlet to which this apparatus is connected must be installed near the equipment and must always be
readily accessible.
La prise électrique à laquelle l’appareil est branché doit être installée près de l’équipement et doit toujours être
facilement accessible.
Installation Instructions
Installation must be performed in accordance with all relevant national wiring rules.
L’Installation doit être exécutée conformément à tous les règlements nationaux applicable au filage électrique.
Polycom, Inc.
Loading...
+ hidden pages
You need points to download manuals.
1 point = 1 manual.
You can buy points or you can get point for every manual you upload.