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KIRK 4020
User Manual
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User Manual
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User Manual
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Polycom KIRK 4020 User Manual

Polycom®KIRK®4020/4040
User Guide
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Congratulations on your new KIRK handset
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Contents:
1. Construction .......................................................................... 4
2. Battery installation ................................................................ 5
3. Charging ................................................................................. 6
4. Key functions ......................................................................... 7
5. Turning the handset ON/OFF............................................ 9
6. Making a call.......................................................................... 10
6.1 Receiving calls ................................................................. 12
6.2 During conversation ...................................................... 13
6.2.1 Volume regulation................................................. 13
6.2.2 Microphone mute .................................................. 13
6.2.3 Transferring the call to another handset............ 13
7. Menu structure ...................................................................... 14
7.1 Using the alphanumeric keyboard............................... 15
7.2 The key functions............................................................ 16
7.3 Profile set up.................................................................... 17
7.4 Profile functions .............................................................. 19
7.5 Menu subscription and login ........................................ 21
7.5.1 Create subscription ............................................... 22
7.5.2 Login........................................................................ 23
7.5.3 Auto login............................................................... 24
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7.5.4 Remove subscription............................................. 26
7.5.5 Change startup text............................................... 26
7.6 Battery capacity ............................................................... 27
7.7 Redial ................................................................................ 28
7.8 Book................................................................................... 30
7.9 External services.............................................................. 32
7.10 MSF Functions............................................................... 33
7.11 Mail/Textmessages....................................................... 34
7.12 Speed dial....................................................................... 38
8. Date and Time function ....................................................... 39
9. Language ................................................................................ 40
10. Advanced settings................................................................. 41
11. Shortcuts ................................................................................. 44
12. Information ............................................................................ 45
12.1 Error tree ........................................................................ 45
12.2 Error information .......................................................... 46
12.3 Warranty......................................................................... 46
12.4 Technical Information .................................................. 47
12.5 International Regulatory and Product Information 48
12.5.1 Important Safety Instructions............................ 52
12.5.2 Limited Warranty................................................ 57
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1. Construction
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Key for internal calls (not used on KIRK Wireless Server) Loud speaking (only KIRK 4040)
Keyboard LOCK (Menu*)
MENU key
Display with backlight
Recall key (MAIL key)
SILENT (Menu#)
ON/OFF HOOK key­also used as turn on key
CONFIRMATION key ­MUTE microphone. MUTE ringer when ringing. Long key press turns off
Right arrow key, save number. Phone book Menu from stand­by text
Left arrow key, Redial Menu from standby text
Volume up/down
LED
Alarm key
Headset Connector (only KIRK 4040)
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2. Battery installation
The battery is connected to the handset when it is shipped from the factory. To change the battery you must unscrew the plate on the rear of the handset to access the battery compartment.
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To remove the battery cover, use a normal screw driver. Insert it into the small crack behind the blind cover and break to open the handset.
Please note: The product label, including the CE logo, can be found in the battery compartment.
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3. Charging
During normal operation, it takes approximately 3 1/2 hours to charge the handset from fully discharged to its full capacity. Place the handset in the charger. When the handset is turned on, the display shows the charging status in line 3. For correct charging be sure the room temperature is between 0°C and 25°C. Do not place the handset in di ­rect sunlight. The battery has a built-in heat sensor which will stop charging if the battery temperature is too high.
It is necessary to recharge the battery when the display shows “BATTERY LOW”, or if it can not be turned on. The LED flashes at a low frequency while charging and lights constantly when the charging is finished. The display goes back to normal mode when fully charged.
When the handset is placed in the charger it will not vibrate, and B-answer is inactive. If the battery is fully dis ­char ged, up to 10 min. may pass before charging begins and the handset can be turned on. When the charger begins the charging, status is shown in the 3rd line of the display and the LED flashes slowly.
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KIRK telecom
 . . . .
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4. Key Functions
The handset has 21 keys:
Two keys are placed at the right side for volume control. Press upper or lower key to change the volume. Each key-press turns volume one step up/down.
“MENU” - Go to menu structure or exits the menu structure. (Escape or “NO”)
” < ”, “REDIAL” - Menu: left, Cursor left, after a digit: delete last digit. Long press: delete all
From standby text: Redial Menu
” > ”, “BOOK” - Menu: right, Cursor right, After a digit: Store number in telephone book
From standby text: Telephone book read
“✓”, “MUTE” - Confirmation (“YES”) or jump to next level in the menu. In off hook: Mute microphone
In on hook: Mute ringer. Long key press turns the handset OFF
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“INT” - If residential systems: Internal calls off hook
(not used on KIRK Wireless Server) Turns loudspeaking on and off in off hook (only KIRK 4040)
“R” - If off hook: Recall. If on hook: Read or write message
“ ” - On hook/off hook and turn ON
” ✱ ” - * (Change from pulse to DTMF on KIRK Wireless Server), Long = pause (-), extra long: change
from pulse to DTMF (a ”T” appears in the display, GAP standard)
“0-9” - Digits or letters in alphanumeric mode (names and messages)
“ ✱ “- ✱, Choose uppercase or lowercase letters in alphanumeric mode
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5. Turning the handset ON/OFF
ON: Press -key for 1/2 second. When the handset is turned on the symbol is shown in the lower left corner of the display, if the handset is subscribed to a system. (For subscription, see Chap. 7.5.1)
OFF: Press the -key (MUTE) for 3 seconds
Please note: When the handset has been outside the coverage area, it can take up to 30 seconds before the handset is back on the system after re-entering the coverage area.
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6. Making a call
For making or receiving calls the handset has to be subscribed to a system ( shown in display) (see Chap. 7.5.1). Press the -key, the -icon in the display will flash until connection is established. Dial the number.
Pre-dial:
Press the number to dial (long press on ✱ will make a pause, if necessary). Press the -key, the -icon will flash until the connection is established.
Telephone book:
Press the > -key (BOOK) to enter the telephone book. Search for the number either by using the < or > -keys or by pressing the first letter in the name by using the digits 1 – 9 (see Chap. 7.2). Press the -key, the -icon will flash until the connection is established.
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Redial:
Redial / CLIP (CLIP = Calling Line Identification Presentation) stack: Press the < -key (REDIAL) to enter the redial/CLIP stack. Search for the number by using the < or > -keys, redial numbers are marked with “REDIAL” or name and clip numbers are marked either with “CLIP” or the name of the person who called and the LED is on. Press the -key, the -icon will flash until the connection is established.
Using the handset in residential systems: (not on KIRK Wireless Server) Internal call post-dial: Press the INT-key, the -icon in the display will flash. Dial the number of another handset on the base station, the -icon will flash until the connection is established.
Internal call pre-dial: (not on KIRK Wireless Server) Press the number of another handset on the base station. Press the INT-key, the -icon will flash until the connection is established.
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Please note: If the Date and Time function is supported, then date and time of the incoming or outgoing call is shown in the CLIP/Redial stack on the 4th line of the display. See Chap. 8 for more information.
Speed dial:
See Chap. 7.12 and Chap. 10 for more information about speed dialing.
6.1. Receiving calls
If the phone rings, the call can be answered by pressing the -key. When ringing the LED flashes fast, and the display shows the CLIP (if presented). If it is an external call (or if no CLIP) the display shows “INCOMING CALL”.
It is possible to stop the ring signal without answering the call. Press MUTE () and the ring signal is muted. Display shows: “RINGER MUTED“.
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6.2 During conversation
6.2.1 Volume regulation:
Use the two keys placed at the right side of the handset for volume control.
6.2.2 Microphone mute:
Press the -key (MUTE), “MIC. MUTED” is showed in the display. Press the -key (MUTE) to enable the microphone again.
6.2.3 Transferring the call to another handset:
Press the R-key, and dial new number.
Press the -key and the call is transferred to the other handset.
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7. Menu structure
Pressing the MENU-key, enters or exits the menu structure. It has to be used if a “NO” or “CLEAR” is wanted in the menu structure. Pressing the -key, jumps to a lower level in the menu. When the lowest menu level is reached, it will store the setting and jump to a higher level. It has to be used if a “YES” is wanted.
The Phone book Menu, Redial Menu and Mail Menu can be accessed directly. The Phone book Menu by pressing the > -key (BOOK), the Redial Menu by pressing the < -key (REDIAL), and the Mail Menu by pressing the R-key (MAIL).
MENU LOGIN
MENU
MSF FUNCTION
PROFILE
SET-UP
MENU
EXT. SERVICE
MENU
BATTERY
MENU
PHONE BOOK
MENU
REDIAL
MENU
MAIL
KIRK telecom
MENU
MENU
SPEED DIAL
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7.1 Using the alphanumeric keyboard
The normal dialling keys (0-9) are used for writing the name to be placed in the telephone book. By pressing the keys a certain number of times the related letters or digits will appear in the display. Spaces are made by using the 0-key. Key ✱ changes between uppercase and lowercase letters. The arrows will move the cursor. Left arrow is also used for deleting (hold for 1 sec.) = delete. New letters can be inserted.
Change of key press and pauses lasting more than 1 second automatically moves the cursor to next position.
Please note: 4th line of the display shows the possible alphanumeric keys.
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7.2 The key functions
Key Capital letter Small letter 1 ? ! 1 - + * / = & ( ) % ¿ ¡ ? ! 1 - + * / = & ( ) % ¿ ¡
2 A B C 2 Ä Å À Á Ã Æ Ç a b c 2 ä å à á ã æ ç 3 D E F 3 È É Ê Ë d e f 3 è é ê ë 4 G H I 4 Ì Í Î Ï g h i 4 ì í î ï 5 J K L 5 j k l 5 6 M N O 6 Ñ Ö Ò Ó Ô Õ Ø m n o 6 ñ ö ò ó ô õ ø 7 P Q R S 7 ß p q r s 7 ß 8 T U V 8 Ü Ù Ú Û t u v 8 ü ù ú û 9 W X Y Z 9 w x y z 9 0 [Space] , . 0 : ; _ “ ‘ ˆ ˜ [Space] , . 0 : ; _ “ ‘ ˆ ˜
✱ A➞aA
➞
a
# # @ E $ £ ¥ § < > { | } [ \ ] # @ E $ £ ¥ § < > { | } [ \ ]
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7.3 Profile set-up
To set-up the handset press MENU. You are now able to switch between the different settings. Press when you find the setting you wish to change (or see). Change the setting according to your needs, confirm with and you automatically go to the next setting. Press MENU to finalize the setup.
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Profile set-up (fig)
KIRK telecom
SET PROFILE ADVANCED
SET PROFILE
RINGER TONE
SET PROFILE RINGER VOL
SET PROFILE
KEY CLICK
SET PROFILE
VIBRATOR
SET PROFILE
B-ANSWER
SET PROFILE
START VOLUME
SET PROFILE
OUT OF RANGE
ADVANCED RINGER TONE
1,2.........
RINGER VOL

KEY CLICK
 - - -
VIBRATOR
ON/OFF
B-ANSWER
ON/OFF
START VOLUME

OUT OF RANGE
TONE ON/OFF
PROFILE
SET UP
SET PROFILE
AUTO KEYLOCK
AUTO KEYLOCK
ON/OFF
SET PROFILE LANGUAGE
LANGUAGE
ENGLISH
SET PROFILE BACKLIGHT
BACKLIGHT
ON/OFF
KIRK 4040 only
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