Polycom Accordent PresenterPRO User Manual
Accordent PresenterPRO v. 6.1
User’s Manual
Important Notice
This User’s Manual is delivered subject to the following conditions and restrictions:
• This documentation contains proprietary information belonging to Accordent
Technologies, Inc. (“Accordent”). Such information is hereby supplied solely
for the purpose of assisting explicitly authorized users in the proper operation
of Accordent software.
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contents hereof may be used for any other purpose, disclosed to any person or
firm, or reproduced by any means.
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Table of Contents
1. INTRODUCING ACCORDENT PRESENTERPRO, V.6.1 ................................... 2
1.1 Introducing Accordent PresenterPRO...................................................................... 2
2. SYSTEM REQUIREMENTS ..................................................................................... 3
2.1 System Requirements for Accordent PresenterPRO ................................................ 3
3. INSTALLATION & REGISTRATION .................................................................... 4
3.1 Installation & Registration Overview ...................................................................... 4
3.2 Installing & Registering Accordent PresenterPRO .................................................. 4
3.3 Installing the PE-Controller ..................................................................................... 7
3.4 Installing the Accordent PowerPoint Add-In ........................................................... 9
4. USING THE PRESENTATION WIZARD ............................................................. 11
4.1 Presentation Wizard Overview .............................................................................. 11
4.2 Using the Presentation Wizard ............................................................................... 11
4.3 Project Info Page .................................................................................................... 12
4.3.1 Creating A Project Directory ...................................................................................... 13
4.3.2 Selecting A Publishing Type ...................................................................................... 13
4.4 Interface Options Page ........................................................................................... 14
4.4.1 Selecting An Interface ................................................................................................ 16
4.4.2 Completing The “General” Screen ............................................................................. 17
4.5 Slide & PDF Import Screen ................................................................................... 20
4.5.1 Importing Slides & PDFs ............................................................................................ 21
4.5.2 Converting Slides to JPG or GIF ................................................................................ 23
4.5.3 Display Slide Titles ...................................................................................................... 23
4.5.4 Display Slide Notes ..................................................................................................... 24
4.5.5 Enable Slide Navigation ............................................................................................. 24
4.6 Q&A Screen ........................................................................................................... 25
4.6.1 Email Q&A ................................................................................................................. 25
4.6.2 Moderated Q&A ......................................................................................................... 25
4.7 Chat Screen ............................................................................................................ 26
4.7.1 Use Included Chat Solution ........................................................................................ 26
4.7.2 Use Custom Chat Solution .......................................................................................... 27
4.8 Interactive Screen ................................................................................................... 27
4.9 Registration Screen ................................................................................................ 27
4.10 Advanced Screen ................................................................................................. 29
4.11 Publishing Information ........................................................................................ 31
4.11.1 Completing The Publishing Information Fields ....................................................... 32
4.11.2 Completing the FTP/SFTP Fields ............................................................................. 32
4.11.3 Completing The UNC Fields .................................................................................... 34
4.11.4 Selecting A Web Server ......................................................................................... 34
4.11.5 Using Advanced FTP Settings ................................................................................ 34
4.12 Media Information Page ...................................................................................... 36
4.12.1 Entering Media Locations ......................................................................................... 37
4.12.2 Enabling An Individual Stream ................................................................................ 38
4.12.3 In-Band & Out-of-Band Synchronization ................................................................. 38
4.12.4 Selecting In Band & Configuring the PE-Controller ................................................ 39
4.12.5 Initiating the PE-Controller Service ......................................................................... 47
4.12.6 Configuring Accordent PresenterPRO To Manage The PE-Controller .................... 48
4.12.7 Configuring for Closed Captioning ........................................................................... 50
4.12.8 Testing the Encoder ................................................................................................... 53
4.12.9 Using Out-Of-Band: Interface Update Interval ........................................................ 54
4.12.10 Using Auxiliary Audio/Video Sources (Out-of-Band Only) ................................... 55
4.12.11 Inputting Clip Information ...................................................................................... 56
4.13 Distribute Content Page ....................................................................................... 57
4.14 Using Configuration Files .................................................................................... 58
4.14.1 Saving a Configuration File ...................................................................................... 58
4.14.2 Accessing a Configuration File ................................................................................. 59
5. INTRODUCTION TO AND USING THE PRESENTATION MANAGER ....... 60
5.1 Presentation Manager Overview ............................................................................ 60
5.1.1 Slide Preview & Publish ............................................................................................. 60
5.1.2 URL Preview & Publish ............................................................................................. 61
5.1.3 Interactive Preview & Publish .................................................................................... 61
5.1.4 Chapters Screen .......................................................................................................... 62
5.1.5 Moderated Q&A ......................................................................................................... 62
5.1.6 Registration ................................................................................................................. 63
5.1.7 Event Launch & Event Record ................................................................................... 63
5.1.8 Starting A Practice Run .............................................................................................. 64
5.2 Managing & Publishing Slides .............................................................................. 64
5.2.1 Slide Preview .............................................................................................................. 65
5.2.2 Slide Preview & Publish ............................................................................................. 65
5.2.3 Slide Auto-Publish ...................................................................................................... 66
5.2.4 Last Minute Slide & PDF Import ............................................................................... 66
5.3 Managing & Publishing URLs.............................................................................. 68
5.3.1 Preparing URLs .......................................................................................................... 69
5.3.2 Saving & Opening A URL List .................................................................................. 70
5.3.3 Targeting URLs .......................................................................................................... 71
5.3.4 Publishing URLs ......................................................................................................... 72
5.4 Creating & Publishing Interactive Content ............................................................ 73
5.4.1 Selecting An Interactive Content Type ....................................................................... 74
5.4.2 Displaying or Hiding Answer Results ........................................................................ 75
5.4.3 Adding & Deleting Interactive Content ...................................................................... 76
5.4.4 Saving & Opening An Interactive Content List .......................................................... 77
5.4.5 Publishing Interactive Content .................................................................................... 78
5.5 Creating & Editing Chapters .................................................................................. 79
5.5.1 Creating Chapters Automatically ................................................................................ 79
Automatic ...................................................................................................................... 79
Custom chapters ............................................................................................................ 79
5.5.2 Creating Custom Chapters .......................................................................................... 80
5.6 Using Moderated Q&A .......................................................................................... 80
5.7 Using the Registration Page ................................................................................... 83
6. PREPARING TO LAUNCH A PRESENTATION ................................................ 84
6.1 Pre-Launch Preparation ......................................................................................... 84
6.2 In-Band & Out-Of-Band Preparation ..................................................................... 84
6.2.1 Out-of-Band ................................................................................................................ 84
6.2.2 Setting Encoding Time Offsets ................................................................................... 85
6.2.3 Auxiliary Media Time Offset ..................................................................................... 86
6.2.4 In-Band Distribution ................................................................................................... 86
6.3 Testing Presentation Settings .................................................................................. 87
7. USING THE ACCORDENT POWERPOINT ADD-IN ........................................ 88
7.1 Using The Accordent PowerPoint Add-In ............................................................. 88
8. LAUNCHING A PRESENTATION ........................................................................ 91
8.1 Launching A Presentation ...................................................................................... 91
8.2 Controlling Presentation Events ............................................................................ 92
8.3 Stopping A Presentation ........................................................................................ 92
9. ARCHIVING A PRESENTATION ......................................................................... 94
9.1 Archive Wizard Overview ..................................................................................... 94
9.2 Accessing the Archive Wizard ............................................................................... 94
9.3 Using the “Event Details” Page ............................................................................. 95
9.3.1 Editing Publish Times ................................................................................................. 96
9.3.2 Adding Slides & URLs ............................................................................................... 96
9.3.3 Deleting Non-Streaming Content ............................................................................... 98
9.3.4 Using The Event Time Shift To Edit Events .............................................................. 99
9.4 Editing Chapters................................................................................................... 100
9.4.1 Editing Chapter Times & Titles ................................................................................ 101
9.4.2 Using Chapter Event Time Shift To Edit Chapters .................................................. 102
9.5 Inputting Media Locations ................................................................................... 103
9.5.1 Cropping A Presentation ............................................................................................ 105
9.6 Creating & Publishing Archived Media .............................................................. 106
9.6.1 Publication to CD or File Server ............................................................................... 106
9.6.2 Creating & Publishing Media For On Demand Use ................................................. 107
9.6.3 Streaming Media Upload Information ...................................................................... 108
9.6.4 Completing the Web Content Page ........................................................................... 111
9.7 Distributing A Presentation.................................................................................. 113
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1. Introducing Accordent PresenterPRO, v.6.1
1.1 Introducing Accordent PresenterPRO
Accordent PresenterPRO v6.1 is an enterprise-grade, software-based authoring
tool that enables organizations to create professional, mu ltimedia presentations
around live or on demand streaming media. Whether your goal is to communicate
with co-workers, clients, students, shareholders or others, Accordent
PresenterPRO provides all of the tools needed to create and publish interactive
presentations to the Web, a CD ROM or to a file server.
Accordent PresenterPRO includes five components. The application itself
comprises the Presentation Wizard, the Presentation Manager and the Archive
Wizard. The Accordent PresenterPRO Encoder-Controller and Accordent
PowerPoint Add-In are separate applications and are typically installed on a
different machine than Accordent PresenterPRO.
The Presentation Wizard is an easy-to-use authoring tool that is used to prepare
a presentation, including importing slides, choosing the functionality that will be included
in the presentation, and choosing and customizing an interface.
The Presentation Manager is used to manage a live presentation, including the
publishing of slides and URLs, as well as interactive elements such as polling and
moderated Q&A.
The Archive Wizard is used to edit (a presentation and publish the presentation
for on demand use.
The Accordent Accordent PresenterPRO Encoder Controller (“PE-
Controller”) is used to launch one or more encoders when the presentation is going to be
delivered in-band. i.e. streaming and synchronized content are bound at the encoder prior
to delivery.
The Accordent PowerPoint Add-In is used in conjunction with Accordent
PresenterPRO and enables a presenter to control the synchronization of slides from a
remote computer (e.g. From a presenter’s laptop).
This User’s Manual will explain how the Presentation Wizard, Presentation
Manager, Archive Wizard, PE-Controller and the Acordent PowerPoint Add-In
will help you create and publish superior presentations with unprecedented ease
and efficiency.
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2. System Requirements
2.1 System Requirements for Accordent PresenterPRO
In order to successfully operate Accordent PresenterPRO, the following system
requirements must be met.
Hardware
• Pentium IV or higher
• 512 MB or more RAM
• 500 MB free disk space
• Web Server
• Streaming Media Server or outsourced encoding solution
• Video Camera
• Screen Resolution of 1024 x 768 or better
Presenter Software
• Microsoft Windows XP Pro
• Microsoft Internet Explorer 6 or higher
• Microsoft PowerPoint 2003 or higher
• Screen Resolution of 1024 x 768 or better
Viewer Requirements
• Windows Media Player version 6 or higher (for viewing video
encoded in Windows Media)
• Real Player G2 or higher (for viewing video encoded in Real Media)
• Microsoft or Macintosh OS-compatible (IE, Firefox)
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3
3. Installation & Registration
3.1 Installation & Registration Overview
Accordent PresenterPRO, the PE-Controller and the Accordent PowerPoint Add In are included together on the same installation disc or electronic link. As soon
as the installation disc is inserted or the download link is clicked, a prompt will
ask which application(s) should be installed.
Since you may want Accordent PresenterPRO, the PE Controller and the
Accordent PowerPoint Add-In to be installed on different machines, it is
important to select only the application(s) that you want installed on a particular
machine.
An Internet connection is required to install Accordent PresenterPRO, the PE Controller and the Accordent PowerPoint Add-In.
3.2 Installing & Registering Accordent PresenterPRO
After closing all open programs, follow the steps below to install Accordent
PresenterPRO.
1. If you are installing Accordent PresenterPRO via disc, insert the Accordent
PresenterPRO installation disc into the CD-ROM drive. Open the “My
Computer” folder. Double-click the CD-ROM drive icon.
If you are using an electronic link to install Accordent PresenterPRO, click
Open on the “File Download” screen to begin the installation process. To
complete the process, follow the steps below:
2. When the Welcome screen appears, click Next.
3. On the Destination Location screen, either select a location for Accordent
PresenterPRO using the Browse button or use the default setting and click
Next.
4. On the Select Components screen, select PresenterPRO and click Next.
(You may also select “Manuals” if would like a digital copy of the Accordent
PresenterPRO manuals on the same machine).
5. On the Start Installation screen, click Next. Accordent PresenterPRO will
begin installing.
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6. As soon as Accordent PresenterPRO is installed, the Successful Installation
screen will appear. Click Finish.
Once Accordent PresenterPRO has been installed, the “Presentation Wizard,”
“Presentation Manager” and the “Archive Wizard” can each be launched from the
Accordent PresenterPRO menu. To access the Accordent PresenterPRO menu,
first click the desktop Start menu. Next, click Programs/Accordent/ Accordent
PresenterPRO (See Figure 3-1).
Fig. 3-1
If Accordent PresenterPRO is being launched for the first time, the Accordent End
User License Agreement will appear (See Figure 3-2). Once you have read the
agreement, click I Agree.
After clicking “I Agree,” the product “Registration” page will appear (See Figure
3-3).
Fig. 3-2
Fig. 3-3
:
Note
Required fields are indicated with a red
asterisk.
An Internet connection is required to register Accordent PresenterPRO. If a
firewall or proxy server is in place, it may be necessary to use a specific server
5
and port to register Accordent PresenterPRO. To access the Proxy Settings, click
Proxy Settings (See Figure 3-4).
Fig. 3-4
The Proxy Settings fields will appear (See Figure 3-5).
Fig. 3-5
The “Proxy Settings” fields provide the following options:
• System HTTP Proxy Settings: the System HTTP proxy settings are the default
system proxy settings setup by Internet Explorer
• No HTTP Proxy: no HTTP Proxy creates a direct connection to the Internet and
should be used when no proxy is in place
• HTTP Proxy: the HTTP proxy is a custom proxy and the server location must be
specified. If the custom proxy will not be using Port 8080, it is also necessary to
include the port that will be used.
On the Proxy Settings screen, highlight the desired proxy setting (See Figure 3-6).
Fig. 3-6
If “Use HTTP Proxy” was highlighted, enter the server location for the custom
proxy server in the “Server Address” field (See Figure 3-7).
6
Fig. 3-7
If the HTTP proxy server will not be using Port 8080, enter the desired port in the
“Port” field (See Figure 3-8).
Fig. 3-8
After completing the fields on the “Registration” page, click Register and the
Accordent PresenterPRO menu will appear (See Figure 3-9).
Fig. 3-9
3.3 Installing the PE-Controller
Important: The PE-Controller should be installed on the encoder machine, which
may be different from the workstation on which Accordent PresenterPRO is
installed.
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1. Insert the Accordent PresenterPRO installation disc into the CD-ROM
drive. Open the “My Computer” folder & double-click the CD-ROM
drive icon.
If you are installing Accordent PresenterPRO via electronic link, click Open on
the File Download screen and, after the application has been downloaded, use the
following instructions:
2. When the Welcome screen appears, click Next.
3. On the Destination Location screen, either select a location for the PE-
Controller using the Browse button or use the default setting and click
Next.
4. On the Select Components screen, select PE-Controller and click Next.
5. On the Start Installation screen, click Next.
6. When complete, the Successful Installation screen will appear. Click
Finish.
Once installed, the PE-Controller can be registered by launching the PE Controller by either i) using the Start menu or ii) double-clicking the PE Controller icon on the desktop. The PE-Controller Registration screen will appear
(See Figure 3-10).
Fig. 3-10
After completing the fields on the “Registration” page, click Register. The PE Controller will appear (See Figure 3-11).
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Fig. 3-11
3.4 Installing the Accordent PowerPoint Add-In
Important: The Accordent PowerPoint Add-In should be installed on a different
computer than the machine on which Accordent PresenterPRO is installed as the
Add-In is designed to enable a remote machine to synchronize slides without
having Accordent PresenterPRO installed.
1. Insert the Accordent PresenterPRO installation disc into the CD-ROM
drive. Open the “My Computer” folder & double-click the CD-ROM
drive icon.
If you are installing Accordent PresenterPRO via electronic link, click Open on
the File Download screen and, after the application has been downloaded, use the
following instructions.
2. When the Welcome screen appears, click Next.
3. On the Destination Location screen, either select a location for the
Accordent PowerPoint Add-In using the Browse button or use the default
setting and click Next.
4. On the Select Components screen, select PowerPoint Add-In and click
Next.
5. On the Start Installation screen, click Next. The Accordent PowerPoint
Add-In will begin installing.
6. When complete, the Successful Installation screen will appear. Click
Finish.
Once installed, the Accordent PowerPoint Add-In can be registered and activated
by launching Microsoft PowerPoint (“PowerPoint”).
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In PowerPoint, highlight the Tools drop-down menu and select Add-Ins. The
Add-Ins menu will appear (See Figure 3-12).
Fig. 3-12
Important
Macro security must be set to medium or low or
the Accordent PowerPoint Add-In will not install.
In the Add-Ins screen select Accordentv6.0 and click Close.
Next, highlight the Tools drop-down menu and select Add-Ins Options. The
Accordent PowerPoint Add-Ins Registration screen will appear (See Figure 3-13).
Fig. 3-13
:
After completing the fields on the “Registration” page, click Register and the
Accordent PowerPoint Add-In will appear (See Figure 3-14).
Fig. 3-14
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4
4. Using The Presentation Wizard
4.1 Presentation Wizard Overview
The Presentation Wizard is used to prepare a presentation and to configure the
presentation for live or on demand distribution. Among other tasks, the
Presentation Wizard is used to:
z Import Microsoft PowerPoint slides and convert the slides for distribution
over the Internet
z Choose an interface in which the presentation will be displayed that
determines both the look and feel as well as the functionality, such as polling
and closed captioning, that will be included in a presentation
z Provide server locations for the streaming and non-stream ing assets that will
be distributed during the presentation if the presentation is being published to
the Web
Many of the functions included in the Presentation Wizard are optional and affect
the layout and aesthetics of the presentation interface. The Example Interface
(below) can be used as a reference when deciding what functionality to include.
Example Interface
Logo/URL
An optional branded logo
and URL can be added to
the interface.
Audio/Video
Titles & Text
Customize the interface with
titles and sub-titles text e,g
speaker title & bios.
4.2 Using the Presentation Wizard
When the Presentation Wizard is first launched, the “General Information” page
will be displayed (See Figure 4-1).
Slides
The slide window also can
contain URLs.
Slide Navigation
Slide navigation can be included at
the Presenter’s discretion.
Email Presenter
Enable the audience to email
questions and comments to the
presenter.
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Fig. 4-1
Displayed at the bottom of the Presentation Wizard is step-by-step guide to the
tasks that should be completed (See Figure 4-2).
Fig. 4-2
Once a step is completed, the next step can be accessed by clicking Next on the
bottom-right of the Presentation Wizard.
4.3 Project Info Page
The “Project Info” page is used to create a local project directory in which
presentation assets will be stored prior to merging the presentation with live or on
demand streaming media. These presentation assets include, among other
information, the Microsoft PowerPoint slides that have been converted to jpegs or
gifs, the interface in which the presentation will be displayed and all media
locations.
The “Project Info” page also is used to specify whether a presentation will be
published to the Web and to a CD directory/file server, or to a CD directory/file
server only. Depending on which option is selected, the Presentation Wizard will
include only the steps required to prepare the presentation for the desired
publishing point(s).
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4.3.1 Creating A Project Directory
To create a project directory, either:
• Enter a directory name in the “Project Directory” field (proceed to
Section 4.3.2 - Selecting A Publishing Point - below) or
• Browse for a project directory by clicking Browse (See Figure 4-3).
Fig. 4-3
Use the “Browse” window to locate the directory (See Figure 4-4).
Note
:
If the project directory
did not formerly exist,
Accordent
PresenterPRO will
automatically create it.
Fig. 4-4
Highlight the desired directory and click OK. The directory location will appear
in the “File Location” field in the Presentation Wizard.
4.3.2 Selecting A Publishing Type
The “Project Info” page enables the presenter to determine whether the
presentation will be published to both the Web and a CD/File Server, or to a
CD/File Server only (See Figure 4-5).
Fig. 4-5
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Selecting CD and/or File Server only will simplify the presentation creation
process and remove several steps from the Presentation Wizard - specifically the
“Streaming Info” and “Publishing Info” pages that must be completed when
publishing a presentation to the Web.
Note: If it is uncertain whether a presentation will be published to the Web and/or
a CD/File Server, it is advisable to select the Web and CD field.
Once the publishing destination has been selected, click Next. The “Interface
Options” page will appear (See Figure 4-6).
Fig. 4-6
4.4 Interface Options Page
The “Interface Options” page contains all the template interfaces that are
included with Accordent PresenterPRO, as well as those that may have been
subsequently added to the interface directory. Each template may include unique
functionality and have a unique look, depending upon how the template has been
defined.
When a template is selected, the fields on the “General” screen and the buttons
across the top of the “Interface Options” page, will either be bold or grayed out
(See Figure 4-7), indicating the functionality and features that are include d in the
selected interface.
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Fig. 4-7
In addition to a video/audio window, a template interface may include:
General
• The ability to add titles and sub-titles to the interface
• The ability to add speaker and date/time information to the interface
• The ability to add branded logos and links to the interface
• The ability to add downloadable documents to the interface
• Chaptering
• Closed captioning
Slides
• The ability to import one or more PowerPoint or PDF files
• The ability to convert slides to jpeg or gif format
• The ability to display slide titles
• The ability to enable the audience to navigate slides
Q&A
• The ability to include “Email the Presenter” functionality
• The ability to include moderated Question & Answer
Chat
• The ability to include the chat solution that is included in Accordent
PresenterPRO
15
• The ability to include a custom chat solution
Interactive
• The ability to include polling
• The ability to include trivia
• The ability to include facts
Registration
• The ability to include a custom registration page that can be password
and ID protected
• The ability to include a registration page that will log attendees
Advanced Features
• The ability to add e.g. download PowerPoint presentation
4.4.1 Selecting An Interface
On the left side of the “Interface Options” page is the “Interface Template”
window (See Figure 4-8) that contains several interface styles.
Fig. 4-8
Use the “Interface Style” drop-down menu to select an interface style (See Figure
4-9).
Fig. 4-9
Note:
The “Interface Style” drop-down menu is
used to organize interface styles by
functionality (e.g audio-only interface) or
by use (e.g. HR interface).
Once an interface style has been selected, one or more interface thumbnails will
appear in the “Interface Template” window. To select an interface, click on the
interface in the “Interface Template” window.
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Each time an interface is highlighted, a description of the interface will appear in
the “Interface Description” field and the title of the selected interface will appear
in the “Interface Currently Selected” field (See Figure 4-10).
Fig. 4-10
To select a different interface, simply click on a different interface
in the “Interface
Template” window.
4.4.2 Completing The “General” Screen
When the “Interface Options” page is opened, the “General” screen will be the
first screen displayed (See Figure 4-11).
Fig. 4-11
The fields on the “General” screen are used to:
• Add titles and sub-titles to the interface
• Add speaker and date/time information to the interface
• Add branded logos and links to the interface
• Add downloadable documents to the interface
• Determine whether chaptering is included in the interface
• Determine whether closed captioning is included in the interface
If specific fields are grayed out, then those fields are not supported by the selected
interface.
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Titles and Sub-Titles
Once an interface has been selected, the user may have the option of including a
browser title (See Figure 4-12)
Fig. 4-12
and up to three titles within the user interface (See Figure 4-13), as indicated by
whether some or all of those fields are active.
Fig. 4-13
To include a title in the browser header, enter the title in the “Title Bar” field (See
Figure 4-14).
Fig. 4-14
:
Note
Not every interface is
configured to display titles. If
titles are desired, be certain to
choose an interface type that
includes a space for titles.
To include title lines in the user interface, enter the title(s) in the “Title” fields
(See Figure 4-15).
Fig. 4-15
:
Note
The titles are displayed in the
user interface in descending
order from “Title 1.”
Consequently, Titles 2 and 3
are generally used as sub-titles.
Speaker Name and Date & Time
In addition to titles and sub-titles, the interface can be further customized with the
presentation speaker’s name and the date/time of the presentation.
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If desired, enter the name of the speaker in the speaker field (See Figure 4-16).
Fig. 4-16
If desired, enter the date and time or click Get Current (See Figure 4-17).
Fig. 4-17
Logos & URLs
The interface can be further customized with branded logos - displayed in a
designated location in the Interface - and URL links. To include a logo image,
enter the logo URL in the “Logo Image URL” field (See Figure 4-18).
Fig. 4-18
To generate a link from the logo image to a web page, enter the URL to where the
image will link in the “Logo Link URL” field (See Figure 4-19).
Fig. 4-19
Downloadable Document
The presenter may want to offer audience members an opportunity to download a
PDF or other document related to the presentation.
To include a downloadable document, enter the URL or file location for the
document in the “Downloadable Document” field (See Figure 4-20).
Fig. 4-20
Additionally, the “Find” button can be used to search for the document on local
drives.
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Chaptering & Closed Captioning
Accordent PresenterPRO includes chaptering and indexing features that enable
the content author to automatically create chapters based on prescribed criteria,
such as each published slide, or to manually create chapters based on unique
criteria, such as a change in subject matter or speaker.
Accordent PresenterPRO also enables the presenter to include closed captioning
functionality using RealNetworks’ RealText or SAMI files.
Both chaptering and closed captioning are features that are managed in the
Presentation Manager (See Chapter 5). To access these features in the
Presentation Manager, however, it is necessary to select an interface that supports
these features. If an interface that supports these features is selected, “Available”
will appear beside Chaptering and Closed Captioning on the upper right-hand side
of the General Screen (See Figure 4-21).
Fig. 4-21
4.5 Slide & PDF Import Screen
Accordent PresenterPRO enables the presenter to synchronize standard Microsoft
PowerPoint slides with live or recorded streaming media. As an alternative to
PowerPoint, Accordent PresenterPRO also enables users to import PDF files
(either multi- or single-page documents) and convert each PDF page into an
image that can be distributed over the Internet similar to a converted PPT slide.
Using its proprietary conversion process, Accordent PresenterPRO will
automatically format imported slides and PDF files and pages for display on the
Internet.
The “Slide Import” screen also enables the presenter to:
• Choose whether the imported slides (or PDF pages) will be
converted into .gif or .jpg format to achieve optimal quality and
file size
• Choose whether to display slide titles to the audience
• Choose whether to enable the audience to navigate through the
slide deck
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4.5.1 Importing Slides & PDFs
To access the Slide Import screen, click Slides on the Interface Options page (See
Figure 4-22).
Fig. 4-22
To import Microsoft PowerPoint slides or PDFs into Accordent PresenterPRO,
either enter the PowerPoint or PDF file location in the “File Location” field or
click Add File to search for the file (See Figure 4-23).
Fig. 4-23
Note:
Accordent PresenterPRO
will automatically size the
images to fit within the
interface that is selected
using the Presentation
Wizard.
After clicking Add, the “Browse” window will appear (See Figure 4-24). Locate
the desired file, highlight the PowerPoint or PDF file and click Open.
Fig. 4-24
This process may be repeated to add as many PowerPoint slide or PDF files as
required.
To add a single slide or PDF page, click on the Add Single Slide button (See
Figure 4-25).
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Fig. 4-25
The “Browse” window will appear to locate the desired Microsoft PowerPoint or
PDF file. Highlight the PowerPoint or PDF file and click Open. A box will
appear to allow you to browse through the whole PowerPoint or PDF document in
order to choose the single slide or page you would like to import. After you have
found the slide or page you would like to add, click Add Slide (See Figure 4.26).
Fig. 4-26
This will import the single slide or page and list the number of that slide or page
in the slides box.
To delete PowerPoint files that have been included in the list, click Clear List
(See Figure 4-27).
Fig. 4-27
To change the order of any PowerPoint file, single slide or .pdf page in your list,
highlight the file you want to change and click the plus or minus button on the
right to position the file where you would like it (See Figure 4.28)
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Fig. 4-28
4.5.2 Converting Slides to JPG or GIF
The “JPG” and “GIF” fields on the “Slide Import” screen enable the presenter to
select whether the Microsoft PowerPoint slides will be converted into .jpg or .gif
format (See Figure 4-29). JPG is the preferred format for image intensive slides,
while GIF is the preferred format for text intensive slid es.
Fig. 4-29
After selecting a conversion format, use the Image Compression Quality feature
to specify the slide conversion quality (See Figure 4-30). The primary
considerations are audience connection speed, audience size and slide content.
Using a lower compression quality will reduce the file size; using high quality
compression will preserve image integrity while resulting in a larger file size.
Fig. 4-30
:
Note
Accordent PresenterPRO will default to
80% image compression quality.
4.5.3 Display Slide Titles
Depending on how the interface is defined, the presenter can display the
PowerPoint slide titles to the audience (See Figure 4-31).
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Fig. 4-31
:
Note
When naming slides, keep in mind
that the titles will be visible to the end
user if “Display Slide Titles” is
enabled.
To display slide titles to the audience, check the “Display Slide Titles” field (See
Figure 4-32).
Fig. 4-32
4.5.4 Display Slide Notes
PowerPoint allows a content creator to include notes with each PowerPoint Slide.
To display slide notes to the presentation audience, check Display Slide Notes
(See Figure 4-33).
Fig. 4-33
Note:
Just as slides are, slide notes are separated
and displayed on a slide-by-slide basis. This
ensures that no notes are displayed before
the appropriate slide is displayed.
4.5.5 Enable Slide Navigation
Depending on how the interface is defined, the interface may include “Slide
Navigation” functionality that enables the audience to navigate through the
Microsoft PowerPoint slides during the presentation (See Figure 4-34).
IMPORTANT: The Slide Navigation feature enables the audience to navigate the entire
slide deck; consequently, this feature should not be used if there are slides in the slide
deck that will not be displayed during the actual presentation.
Fig. 4-34
Note
:
While the “Slide Navigation” function
enables the audience to navigate slides,
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the audience will be returned to the current slide each time a new slide is
displayed by the presenter.
To enable “Slide Navigation,” check Slide Navigation (See Figure 4-35).
Fig. 4-35
4.6 Q&A Screen
Accordent PresenterPRO includes Q&A functionality that enables audience
members to submit questions to the presenter. Questions can either be submitted
to a prescribed email address or, by using the moderated Q&A feature, submitted
and reviewed directly in the Presentation Manager or at a prescribed web location.
4.6.1 Email Q&A
Select the “Email” field to enable the presenter to receive emailed questions at a
prescribed email address (See Figure 4-36).
Fig. 4-36
The “Email Address” field will appear (See Figure 4-37).
Fig. 4-37
Enter the email address to which questions should be sent
If no email address is entered, the email field will still be included in the
Note:
client-side interface but emails will not be received by the presenter.
4.6.2 Moderated Q&A
Accordent PresenterPRO also includes a moderated Q&A feature that is
configured to automatically deliver questions directly to the Presentation Manager
and to organize questions in the order in which they are received and reviewed.
Questions also can be directed to a unique web location where a moderator can
review questions before forwarding questions directly to the presenter.
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Note:
This section discusses only how to include moderated Q&A in the presentation
and how to provide a moderator password to access submitted questions. For
additional information on the management of moderated Q&A during a
presentation, please see Section 5.6.
To include moderated Q&A feature, select “Moderated” (See Figure 4-38).
Fig. 4-38
Enter a password in the “Access Password” field (See Figure 4-39).
Note: It is important to remember this password, as it is required to access the
administrator screen that receives and displays submitted questions.
Fig. 4-39
4.7 Chat Screen
Accordent PresenterPRO includes a built-in hosted chat solution that utilizes
Volano’s proprietary VolanoChat software and also supports the use of custom
third-party chat solutions.
4.7.1 Use Included Chat Solution
To “Use Included Chat Solution”, enter the server location provided by Accordent
in the “Server URL” field (See Figure 4-40). If a server location has not been
provided, call Accordent Support at (310) 374-7491 and one will be provided.
Fig. 4-40
Next enter the group name that has been provided by Accordent (See Figure 4-
41).
Fig. 4-41
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