Polycom 8400 Series, SpectraLink 8440, SpectraLink 8450 Quick Start Manual

Package Contents

1

This booklet is a basic guide to getting started with your
SpectraLink® 8400 Series Wireless Telephone.

For more detailed information, consult the User Guide for
the SpectraLink 8400 Wireless Handsets available at:

http://support.polycom.com/support/spectralink8400

Table of Contents

Package Contents ..................................................................... 1

The Home Screen ................................................................ 4

The Session Manager ................................................................. 6

Status and Call Icons ................................................................. 7

Basic Handset Features ............................................................. 8

Using the Barcode Reader ...................................................... 16

Using the Dual Charger ........................................................... 16

Battery Pack Removal and Replacement .............................. 18

Accessories ............................................................................. 20

Warranty, Copyright, Safety Notices ...................................... 21

Quick Start Guide

SPECTRALINK®

8400 Series

2 3

LED indicator

Start key

• Opens the

Dialer from the
Home screen

• Initiates a call

from the Dialer

• Answers an

incoming call

Keypad

While in Multi Key Answer
Mode you can use any of these

keys to answer an incoming

call instead of pressing the

Start key or Answer soft key

Home key

Returns you to
the Home
screen

Back key

Returns to the
previous menu
level or to the
Home screen

End key

• Ends the call or
returns to the
Home screen

• Rejects an

incoming call

• Terminates a

conference call

• Powers the

handset on or

off when held
down for about
two seconds

Navigation keys



and



Scroll through
menus and fields

◄

and ►

Move cursor

OK key

• Selects menu

items

• Enables or

disables menu
items

Full-color LCD
display

Battery Pack

Battery Pack
removal latch

Speakerphone

Noise-cancelling
Microphone

Volume up
Volume down

USB interface

(Lift the cover for
access)

Headset jack

(Lift the cover for
access)

Talk button
(PTT)

Soft keys

Access
context-sensitive
features

Front View

Rear View

Side View - 8440

Status bar
Date and time

Extension

Current profile

Home icons:

Messages
Settings
Contacts/Call Lists
Applications

(not shown)

4 5

Barcode reader

Volume up
Volume down

Talk button
(PTT)

Barcode reader
scan button

Headset jack

(Lift the cover for
access)

USB interface

(Lift the cover for
access)

Side View - 8450

The Home Screen

The Home screen provides you with information about the status
of the handset and the Home icons.

Shortcut Menus

The soft keys at the bottom of the display allow you to select
functions. The gray triangles in the upper right corner of the soft
keys indicate that there is a shortcut menu with additional options.
Use the shortcut menus to quickly find the options you want. Use

the ▲ and ▼ navigation keys to highlight an option, and choose

the option by pressing OK. Alternatively, you can press the
number of the option on the keypad to instantly activate it. Grayed
options are not available.

Home Icons

The Home icons allow you to access your handset’s features

from the Home screen. Use the ◄ and ► keys to rotate the

Home icons. Press the OK key to select the center icon.

Messages

The Messages icon gives you access to Voicemail and Instant

Messages. For more information, see

Voicemail on page 12,

and

Instant Messaging on page 13.

Settings

The Settings icon opens a menu for configuring many handset
features. See your User Guide for a complete list of these
options.

Contacts/Call Lists

The Contacts/Call Lists icon gives you access to your Contact

Directory and your Corporate Directory, if available. For more

information, see

Contact Directory on page 12.

Applications

Depending on the configuration of your handset, a menu of
custom applications may be accessible by selecting the
Applications icon from the Home screen. See your system
administrator for information about any applications listed on this
menu.

6 7

Line number

Name, if known

Call icon indicates
call status

Call duration

Extension or channel

Status and Call Icons

Indication

Incoming call

ringing

Call active

Call on hold

Conference call

Conference leg

PTT/Page receive

PTT/Page transmit

PTT/Page idle

PTT/Page hold

IM Presence

indicator

Status Icon

Call Icon

Indication

Battery full

Signal strength

Mute

Do not disturb

Missed call(s)

Voicemail

Bluetooth Available

Bluetooth connected

Profile: Normal

Profile: Silent

Profile: Meeting

Profile: Custom

SIP reg success

SIP reg failure

For a complete list of all Status Icons, see the

User Guide for

the SpectraLink 8400 Wireless Handsets

The Session Manager

Use your handset to manage up to eight communication sessions

- calls, broadcasts, chats, and alerts - at any one time and in any
combination. Each communication session is shown as a
color-coded cell in the Session Manager screen. Cells display
with a call icon indicating call status, a line number indicator, the
name and extension/channel of the party, and the call duration,
as shown next:

Cell color indicates cell status.

• Dark blue Indicates on hold status

• Green Indicates active while another cell is highlighted

• Light blue Indicates call is highlighted

When a cell is highlighted, soft keys display that you can press to

affect that call while other cells remain unaffected. Use the ▲
and ▼ navigation keys to scroll to and highlight a cell.