Polycom 5020, KIRK 5020 User Manual

KIRK 5020 Handset

VoIPon www.voipon.co.uk [e-mail] Tel: [phone] Fax: [phone]

User Guide

Congratulations

VoIPon www.voipon.co.uk [e-mail] Tel: [phone] Fax: [phone]

on your new 5020 Handset

Your new handset will provide you with the greatest possible degree of flex­ibility and mobility due to high battery capacity, practical weight, size and
design.

STOP!

Charge your

handset 14 - 16

hours prior to

first use for best

performance

Contents

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1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

1.1 Handset Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

1.2 Charger Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

1.3 Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

1.4 Installing Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

1.5 Charging Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

1.6 Battery Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

1.7 Battery Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

2 About Your 5020 Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

2.1 Handset Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

2.1.1 Status Icons 15

2.1.2 Display Backlight 16

2.2 Navigating Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2.2.1 Entering Main Menu 18

2.2.2 Scrolling in Menus 18

2.2.3 Confirming Choices 18

2.2.4 Navigating Cursor 18

2.2.5 Adjusting Volumes 18

2.2.6 Returning to Previous Menu 18

2.2.7 Leaving Menus 18

2.2.8 Shortcuts 19

3 Basic Handset Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

3.1 Turning Handset On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

3.2 Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

3.3 Locking Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

4 Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

4.1 Off Hook Dialling (Dial Directly) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

4.2 On Hook Dialling (Pre-Dial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

4.3 Dial from Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

4.4 Dial from Call List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

4.5 Dial from Call Register . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

4.6 Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

4.7 Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

5 Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5.1 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5.2 Mute a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5.3 Reject a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5.4 Redirect a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

6 During Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

6.1 Turning Loadspeaker On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

6.2 Turning Microphone Mute On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

6.3 Entering Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

7 Using the Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

7.1 Description of Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3

7.1.1 Phone Book 28

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7.1.2 Call Register 28

7.1.3 Messages 28

7.1.4 MSF Function 29

7.1.5 External Services 29

7.1.6 Status 29

7.1.7 Settings 29

7.2 List of Menu Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

8 Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

8.1 Using the Alphanumeric Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

8.2 Managing an Existing Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

8.2.1 Finding Contact in Phone Book 32

8.2.2 Dialing Contact from Phone Book 33

8.2.3 Editing Name/Number 33

8.2.4 Adding New Number 34

8.2.5 Adding to Speed Dial 34

8.2.6 Deleting Number 35

8.2.7 Deleting Speed Dial 36

8.2.8 Deleting Contact 36

8.3 Adding New Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

9 Call Register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

9.1 Incoming Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

9.1.1 Viewing List of Incoming Calls 38

9.1.2 Adding an Incoming Call to Phone Book 38

9.1.3 Deleting an Incoming Call from List 39

9.2 Outgoing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

9.2.1 Viewing List of Outgoing Calls 39

9.2.2 Adding an Outgoing Call to Phone Book 40

9.2.3 Deleting an Outgoing Call from List 40

9.3 Missed Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

9.3.1 Viewing List of Missed Calls 41

9.3.2 Adding a Missed Call to Phone Book 41

9.3.3 Deleting a Missed Call from List 41

9.4 Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

9.4.1 Deleting All Incoming Calls 42

9.4.2 Deleting All Outgoing Calls 42

9.4.3 Deleting All Missed Calls 42

9.4.4 Deleting All Calls from All Lists 42

10 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

10.1 Writing and Sending a New Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

10.1.1 Clearing Text Field 44

10.2 Saving a New Message in Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

10.3 Saving a New Message as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

10.4 Saving a Received Message as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

10.5 Sending Messages Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

10.6 Reading a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

10.6.1 Reading a Long Message 47

4

10.6.2 Reading a Short Message 48

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10.6.3 Reading a Call Back Message 48

10.7 Replying a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

10.7.1 Reply Using an Empty Screen 48

10.7.2 Reply in Continuation of Original Text 49

10.7.3 Reply Using a Template 49

10.8 Forwarding a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

10.9 Resending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

10.10 Erasing a Single Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

10.11 Erasing a Single Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

10.12 Erase All Read Messages from Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

10.13 Erase All Messages from Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

10.14 Erase All Messages from Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

10.15 Erase All Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

11 Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

11.1 Silent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

11.2 Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

11.3 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

11.4 Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

11.5 Ringing Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

11.6 Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

11.7 Firmware Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

12 Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

12.1 Ringing Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

12.2 Ringing Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

12.3 Alerting Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

12.4 Vibrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

12.5 Silent Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

12.5.1 Changing Settings of Silent Mode 57

12.6 Auto Key Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

12.7 Backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

12.7.1 Setting Backlight at Dimmed 58

12.7.2 Turning Backlight Off 59

12.7.3 Adjusting Backlight Delay 59

12.8 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

12.8.1 Changing Settings of Auto Answer 60

12.9 Out of Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

12.9.1 Changing Settings of Out of Range 61

13 Advanced Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

13.1 Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

13.2 Any Key Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

13.3 Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

13.3.1 Turning Alert of Headset On/Off 62

13.3.2 Adjusting Volume of Headset 63

13.4 Long Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

13.5 Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

13.5.1 Selecting a Login 64

5

13.5.2 Removing a Login 64

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13.5.3 Creating a Login 65

13.5.4 Selecting Login Automatically 65

13.6 Time & Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

13.6.1 Choose Time Format 66

13.6.2 Set Time 66

13.6.3 Choose Date Format 66

13.6.4 Set Date 67

14 General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

14.1 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

14.2 Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

14.2.1 Error information 68

14.2.2 Technical specification 69

14.2.3 International Regulatory and Product Information 69

14.2.4 Important Safety Instructions 74

6

1 Getting Started

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Read all information in this section before you use your handset.

1.1 Handset Information

Danger: Ensure that the adapter voltage is the same as the electrical outlet

voltage.The handset uses r adio signals and does not guarantee a connection
in all circumstances. Do not rely on a cordless handset to make emergency
calls.

Never us e your handset:

• in the vicinity of electric al det o nators

• in shielded rooms

• in areas where radio transmission is forbidden

• in aircrafts
Do not place a handset near:

• water, moisture or damp areas

• heat sources, direct sunlight or unventilated areas

• devices which generate strong magnetic fields such as electrical
appliances, fluorescent lamps, computers, radios, televisions or fax
machines

• areas where the handset can be covered, its ventilation impaired, liquid
spilled on the unit or objects inserted into the handset through any
openings.

• areas with dust, vibration, shock or temperature extremes

Check for small metal objects in the handset earpiece/mouthpiece before
using the handset.

Do not store or locate flammable liquids, gases, or explosive materials in
the same compartment or vicinity as the cordless handset, its parts or
accessories.

7

1.2 Charger Information

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Two types of chargers can be used for the handset. An ordinary charger and
a USB charger. The USB charger supports a PC phone book management

program, provided for the system administrator.

Location Type Part Number

USA Ordinary charger 84642472

Countries outside the USA Ordinary charger 84642464

USA USB charger 84642473

Countries outside the USA USB charger 84642466

USA Power supply 84642471

EU Power supply 84642469

UK Power supply 84642470

All USB cable 84718504

1.3 Battery Information

Read the following information before you handle the batteries:

• Do not leave a battery where it could be subjected to extremely high
temperatures.

• Do not charge battery when the ambient room temperature is above
40°C/104°F or below 5°C/41°F.

• Do not replace batteries in potentially explosive environments, such as
rooms where flammable liquids or gases are present.

• The battery will explode if disposed of in a fire.

• Do not charge batteries unless you use the approved charger and the
proper batteries.

8

• Only use the original lithium battery type 84743418 (ICP73048) in the

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5020 Handset. Do not use these batteries with other products. These
batteries were designed specifically for use with the 5020 Handset and
the 5020 charger ONLY. Improper use of the batteries may result in
explosion and fire hazard. Do not do anything that would cause the
battery to short circuit.

• Do not let battery or charger come into contact with conductive metal
objects.

• Do not attempt to take battery apart.

• Power handset off before removing the battery.

1.4 Installing Battery

Before using the handset, it is necessary to install the battery.
1 To install battery press down back cover and slide it towards the bottom

of the handset.

2 Lift off back cover.

3 Insert battery with the label readable.

9

4 Press back cover back in locked position (when you hear a click the back

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cover is in position).

Note: The product label, including the CE logo, can be found in the battery
compartment.

1.5 Charging Battery

When charging battery for the first time, it is necessary to leave handset in
charger for 14-16 hours for the battery to be fully charged.

During normal operation, it takes approximately 6 hours to charge the
handset from fully discharged to its full capacity. Turning the backlight off
reduces charging time with approximately 2 hours (refer to “Turning Back-

light Off” on page 59).

• Place handset in charger.

For correct charging, be sure the room temperature is between 0°C/32°F
and 40°C/104°F. Do not place the handset in direct sunlight. The battery
has a built-in heat sensor which will stop charging if the battery tempera­ture is too high.

If the handset is turned off when placed in charger, nothing indicates the
charging. There will be no reaction on incoming calls.

10

If the handset is turned on when charging, the display shows the blue

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charging icon in the status bar. The charging icon is replaced by the
green fully charged icon , when the battery is fully charged (when hand-

set is removed from charger, the charging icon disappears). The handset
will not vibrate. Auto answer is inactive. The handset reacts normally for
incoming calls.

It is necessary to recharge battery when display shows the batt ery low icon

, or if the handset cannot be turned on.

1.6 Battery Capacity

The capacity of the battery depends on the use of backlight and talk time.
Battery capacity in active mode:

• up to 20 hours of talk time.

Battery capacity in standby mode:

• 200 hours when backlight display is turned off.

• 100 hours when backlight display is set at dimmed.

For information about how to check battery capacity, refer to “Battery” on

page 54.

1.7 Battery Disposal

Warning: Lithium lon bat teries must be disposed of properly. Do not dispose

of the batteries in office or household waste.
Lithium lon batteries are recyclable. You can help preserve the environment

by returning your unwanted batteries to your nearest recycling center for
recycling or proper disposal.

Contact your system administrator for more information about battery dis­posal and recycling centers in your local area.

11

2 About Your 5020 Handset

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A

C

C

D

B

E

G

J

F

J

J

H

I

D

Headset Connector

A

Volume Control

B

Adjusts speaker volume.

Display

C

Shows call information, handset status icons and
guides you through option menus.

Microphone

D

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Left Softkey

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E

On hook
(idle)

On hook is
the term
used when
handset is in
standby
mode.

Off hook
(active)

Off hook is
the term
used when
handset is in
active mode.

Right Softkey

F

On hook
(idle)

Enters main menu.

OR

Confirms choices in menu.

OR

Turns handset off with a long (three
second) key press.

Mutes microphone.

Returns to previous menu.

Off hook

Turns loadspeaker on.

(active)

Redirect

G

On hook

Exits menu.

(idle)
Off hook

Redirects calls.

(active)

On/off Hook

H

Four-Way Navigation Key

I

On hook
(idle)

Navigates menu.

OR

Adjusts volumes in menu.

OR

Moves cursor.

OR

Shortcuts to phone book, call register
and missed call.

Off hook

Shortcut to phone book.

(active)

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Keypad Lock/Unlock

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J

On hook
(idle)

2.1 Handset Display

Locks/unlocks keypad (Menu + ).

Status Bar

Display Center

Softkey Text

The display is divided in three parts: Status bar, Display center and Soft-
key Text (see figure above).

The types of information shown in Status bar when:

• on hook (idle) - display shows user ID, personal settings and time

• off hook - display shows user ID

The types of information shown in Display center when:

• on hook (idle) - display shows standby logo or call information when
receiving an incoming call

• off hook - display shows a telephone icon

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The types of information shown in Softkey text when:

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• on hook (idle) - display shows

Menu

: Menu gives access to the different functions of the handset. For

Menu and Shortcut

more information about the content of the menu, refer to “Using the

Menu” on page 28. For information about how to navigate the menu, refer

to “Navigating Handset” on page 17.

Shortcut: Personal shortcuts consist of functions y ou ha ve chos en to add

to a list of shortcuts. For more information, refer to “Personal Shortcuts”

on page 19.

• off hook - display shows various terms according to the context of the
specific function.

2.1.1 Status Icons

The following icons may appear in Status bar or Display center:

The low signal icon indicates that the handset soon will be
out of coverage.

The no signal icon indicates that handset is out of cov er a ge,
or that the system is busy (no speech channels available).

The low battery icon indicates that battery capacity is low.

The telephone icon will a p pear when you miss a call.

The telephone icon will appear when an incoming call
arrives.

The telephone icon will appear when you make a call.

15

The telephone icon will appear when the handset is off hook

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or a call is connected.

The envelope icon will appear when you receive a message.

The charging icon will appear when the handset is placed in
charger.

The fully charged icon wi ll a p pear when the battery is fully
charged.

The key lock icon indicates that the entire keypad is locked.

The silent icon will appear when all sounds are disabled.

The loadspeaker icon will appear when loadspeaker is turned
on.

The mute icon will appear when mic mute is turned on. Mic
mute is a abbreviation of microphone mute.

2.1.2 Display Backlight

The display backlight automatically turns on when an incoming call or mes­sage arrives, or if a key is pressed.

The backlight turns off when the handset is idle after a preset period of time
delay.

16

Y ou can disable the backlight to sa ve power, refer to “Turning Backlight Off”

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on page 59 for more information.

2.2 Navigating Handset

The main part of the functions of the handset are grouped into different
menus. In the following sections you will find a description of how to navi­gate these menus. For more information about the content of the different
menus, refer to “Using the Menu” on page 28.

Y ou navigate the handset using two softkeys and a four-way navigation k ey.
The figure below illustrates the connection between these keys and the text
shown in display.

Left Softkey

Pressing left softkey
activates left softkey
text.

Use left softkey to enter
main menu. When in
menu, use the key to
confirm your choices.

Four-Way Navigation Key

Use the key to move around in
menus. The four lines on the
key illustrate the directions you
move when pressing the key.

Right Softkey

Pressing right softkey
activates right softkey
text.

Use right softkey to
enter list of personal
shortcuts. When in
menu, use the key to
return to previous menu.

The handset also offers both personal and predefined shortcuts to selected
functions in the menu. In the end of this chapter, you will find a section
describing how to use these shortcuts.

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2.2.1 Entering Main Menu

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• To enter main menu press left softkey to activate Menu.

2.2.2 Scrolling in Menus

• When in menu, press top or bottom of navigation key to scroll up and
down in menu.

2.2.3 Confirming Choices

• When in the relevant menu, press left softkey to confirm your choices.
Various terms are bei ng used in the so ft k ey text ac cording to the cont ext

of the specific function.

2.2.4 Navigating Cursor

• When in the relevant menu, press left or right side of navigation key to
move cursor from side to side.

This is especially relevant when you are writing/editing words or entering/
editing numbers and want to delete a letter or digit.

• To delete, simply place cursor behind letter or digit and press right
softkey to activate

Delete.

2.2.5 Adjusting Volumes

• When in the relevant menu, press left or right side of navigation key to
adjust ringing and alerting volumes.

• Press left side to turn volume down, or press right si de to turn volume up.

2.2.6 Returning to Previous Menu

• When in menu, press right softkey to activate Back or Exit. You now
return to previous menu.

2.2.7 Leaving Menus

• To leave menu, press the R key. This key will exit menu at once.

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2.2.8 Shortcuts

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The handset contains two types of shortcuts:

• Personal shortcuts
Personal shortcuts consist of functions you hav e chosen to add to a list of

shortcuts. The list is assigned to the right softkey.

• Predefined shortcuts
Predefined shortcuts are unchangeable and assigned to different keys on

the handset.

2.2.8.1 Personal Shortcuts

By adding specific functions to the list of shortcuts, you get quick access to
functions you often use.

Note: Personal shortcuts can only be used when handset is in standby
mode (on hook).

In the following you will find a description of how to add, use and remove
personal shortcuts.

To add a shortcut:

1 While on hook, press
2 Scroll to

Edit shortcuts and press Select.

Shortcut to enter the shortcut function.

3 Scroll to the function, you want to make a shortcut to.
4 Press

Select to add the function to the list of personal shortcuts.

To use a shortcut:

1 While on hook, press
2 Scroll to the desired shortcut and press

Shortcut to enter the shortcut function.

Select.

To remove a shortcut:

1 While on hook, press
2 Scroll to

Edit shortcuts and press Select.

3 Scroll to the desired shortcut and press

Shortcut to enter the shortcut function.

Select to remove the function

from the list of shortcuts.

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2.2.8.2 Predefined Shortcuts

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Predefined shortcuts are unchangeable and assigned to different keys.
In the following you will find a list of predefined shortcuts and a description

of how to access and use them.

Call list: While on hook, press left side of navigation key to enter call list.

Incoming calls are illustrated with green arrows
Outgoing calls are illustrated with blue arrows
Missed calls are illustrated with red arrows

Exit menu: When in menu, press R.
Find name: While on or off hook, press top or bottom of navigation key.

Press bottom of navigation key to start at the top of name list with the
letter a.

Press top of navigation key to start at the bottom of name list with the
letter z.

Keypad locked/unlocked: While on hook, press Menu followed by  (Display

shows the key lock icon followed by the text

Missed calls: While on hook, press right side of na vigation key to enter a li st

Keypad locked/unlocked).

of missed call.

Redirect a call: While on a call, press R. The feature is system dependent.
Save name and number: While on hook, enter number and press Save.

Silent on/off: While on hook, press Menu followed by #. (Display s hows the

silent icon followed by the text

Silent mode on/of, and a small icon is

placed in status line).

Speed dial: While on hook, press digit equivalent to number of the contact in

the speed dial list continuously until call is started.

20

3 Basic Handset Options

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3.1 Turning Handset On/Off

To turn handset on:

• Press left softkey to turn on handset.

To turn handset off:

1 Press left softkey until the question ‘Turn off?’ appears in display.
2 Press

Yes to confirm.

Note: When you turn handset off, all content of call register and settings of
time and date are deleted if the subscribed system does not resend the
information to the handset.

3.2 Adjusting Speaker Volume

Adjusting speaker volume can only be done when handset is off hook. The
handset will remember the speaker volum e until you make a n e w adjust­ment.

During a telephone conversion you can adjust the speaker volume at any
time in relation to the noise level of the surrounding environment.

Use key placed at the upper right side of handset for volume control.
To turn speaking volume up:

• While off hook, press top of key to turn up volume.

To turn speaker volume down:

• While off hook, press bottom of key to turn down volume.

3.3 Locking Keypad

Lock keypad to prevent keys from being accidentally pressed.
To lock/unlock keypad:

• Press

• Press

To answer a call when keypad is locked, press . When you end the call,
the keypad automatically locks.

For automatic keypad lock, refer to “Auto Key Lock” on page 58.

Menu followed by  to lock keypad.
Unlock followed by  to unlock keypad.

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4 Making Calls

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The handset must be subscribed and registered to make a call. For more
information about subscribing, refer to “Creating a Login” on page 65.

For internal calls, dial extension number. Contact your system administrator
for a list of these extension numbers.

For external calls, dial external code (or line pool code) to access an exter­nal line, then dial external number. Contact your system administrator to
confirm what external code or line pool code to use.

4.1 Off Hook Dialling (Dial Directly)

1 Press to make a call.
2 Dial number.

3 Press to terminate the call.

4.2 On Hook Dialling (Pre-Dial)

1 Dial number.
2 Press to make a call.
3 Press to terminate the call.

4.3 Dial from Phone Book

The handset’s phone book is familiar to an ordinary phone book. However,
the find name function makes it easy to find a contact as you can jump
directly to the desired contact using the quick search as described below.

1 Press
2 Scroll to
3 Scroll to
4 To find a name you can:

• Scroll until you reach the desired name. To scroll through the names

• Use quick search by pressing the first letter(s) (max. 5 letters) of the

Menu to enter main menu.

Phone Book and press Select.
Find name and press Select.

quickly press the navigation key continuously.

desired name (refer to “Using the Alphanumeric Keyboard” on page

32).

5 Press .
6 If more than one number: scroll to the desired number and press .

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7 The display icon appears until call is connected.

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8 Press again to terminate the call.

Note: For more information about using your phone book, refer to “Phone

Book” on page 32.

4.4 Dial from Call List

Call list shows up to 40 of your latest incoming, outgoing and missed calls.
When memory of call list is full, the handset will automatically erase the old­est call when a new call is received in call list.

• Incoming calls are illustrated with green arrows

• Outgoing calls are illustrated with blue arrows

• Missed calls are illustrated with red arrows

To dial from call list:

1 While on hook, press left side of navigation key to enter call list.
2 Scroll to the desired name or number and press .

Note: When you turn off the handset, all content of call list is deleted if the
subscribed system does not resend the information to the handset.

4.5 Dial from Call Register

The call register menu stores up to 40 of your incoming, outgoing and
missed calls. The calls are classified in three groups: incoming calls, outgo­ing calls and missed calls.

If memory of call register is full, the handset will automatically erase the
oldest call when a new call is received in call register. If you want to delete
calls from call register manually, refer to “Delete” on page 41.

To dial from call register:

1 Press
2 Scroll to
3 Scroll to the desired list and press

4 Scroll to the desired name or number and press .

Menu to enter main menu.

Call register and press Select.

Select.

For more information about call register, refer to “Call Regist er” on page 38.
Note: When you turn off the handset, all co ntent of call register is deleted if

the subscribed system does not resend the information to the handset.

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4.6 Redial

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1 Press Menu to enter main menu.
2 Scroll to
3 Scroll to

Call register and press Select.
Outgoing calls and press Select.

4 Scroll to the desired name or number and press .

4.7 Speed Dial

If you have assigned a number to one of the speed-di aling k eys 0-9, do t he
following:

• While on hook, press digit equivalent to number of the contact in the
speed dial list continuously until call is started.

Note: For more information about adding number to speed dial, refer to

“Adding to Speed Dial” on page 34.

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