Polycom 2000, PRS 2000 User Manual
Polycom® Recording Studio™
(PRS) 2000 Appliance
Administrator Guide
1.0 | April 2010 | 3725-78400-004B
Trademark Information
Polycom®, the Triangles logo, ReadiManager®, SoundPoint®, SoundStation®, ViaVideo®, VoiceStation®,
Vortex®, and VSX® are registered trademarks of Polycom, Inc. Convene™ , Global Management System™,
iPower™, MGC™, People+Content™, People On Content™, Polycom Conference Suite™, Polycom Converged
Management Application™ (CMA™), Polycom Distributed Media Application™ (DMA™), Polycom HD Voice™,
Polycom PathNavigator™, Polycom VideoPlus™, Polycom VoicePlus™, PVX™, RAS™, ReadiConvene™, RMX
2000™, RSS™, V2iU™, VBP™, VS4000™, and VTX™ are trademarks of Polycom, Inc.
All other trademarks are the property of their respective owners.
Patent Information
The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent
applications held by Polycom, Inc.
© 2010 Polycom, Inc. All rights reserved.
Polycom, Inc.
4750 Willow Road
Pleasanton, CA 94588-2708
USA
No part of this document may be reproduced or transmitted in any form or by any means, electronic or
mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing
includes translating into another language or format.
As between the parties, Polycom, Inc., retains title to and ownership of all proprietary rights with respect to the
software contained within its products. The software is protected by United States copyright laws and international
treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g., a book or sound
recording).
Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc., is not
responsible for printing or clerical errors. Information in this document is subject to change without notice.
ii
Contents
1 About the Polycom PRS 2000
2 Polycom Recording Studio Software
Contents
About the Polycom Recording Studio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Hardware Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
About the Polycom Recording Studio Software . . . . . . . . . . . . . . . . . . . . . . . 5
Beginning a New Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Using the Session Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Inputs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Outputs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Windows Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Raw . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
MP3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
H.264 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Configuring the Polycom Rich Experience Player Output . . . . . . 13
Capturing Your Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Starting Capture and Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Creating an Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Settings and Mix Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Selected Input Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Mix Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Outputs Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Note about Session Configuration Files . . . . . . . . . . . . . . . . . . . . . . 25
Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Types of Event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Chapters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Caption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Mark In/Mark Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Custom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
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Polycom PRS 2000 Administrator Guide
Recording Your Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using Expression Encoder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
3 Polycom Recording Studio Touch
About the Polycom PRS 2000 Touch Interface . . . . . . . . . . . . . . . . . . . . . . . 33
How to Use Polycom PRS 2000 Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
4 Polycom Recording Studio iPhone Demo
About the iPhone Demo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Using the iPhone Demo Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
A Polycom VMC 1000 Integration
Polycom VMC 1000 Integration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Polycom PRS 2000 to VMC 1000 Port Requirements . . . . . . . . . . . . . . 41
Polycom PRS 2000 Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Live Broadcast Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Configuring the PRS 2000 as an Encoder in the VMC 1000 . . . . . . . . . . . . . 45
Uploading PRS 2000 Archive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
B Expression Encoder Guidelines
Expression Encoder Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Editing The Metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Using the Mark in/Mark Out Feature in Expression Encoder . . . 47
Silverlight Recording Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
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About this Guide
This introduction provides a brief overview of the Polycom PRS 2000
Administrator Guide, describes the conventions used in this manual, and
explains how to get additional information or support.
Purpose
Documentation
The Polycom PRS 2000 Administrator Guide describes how to configure and use
the Polycom PRS 2000 appliance to capture, archive, and publish live video,
audio, and presentation content.
The Polycom PRS 2000 Administrator Guide is part of the Polycom PRS 2000 PRS
2000 documentation set, which includes:
• Polycom PRS 2000 Administrator Guide - This document.
• Polycom PRS 2000 Getting Started Guide - Describes set-up and installation
of the Polycom PRS 2000 appliance.
• Polycom PRS 2000 Release Notes - Describes the product release. This
document also identifies known problems and their workarounds,
information not covered in the manuals or that has been modified since
publication, as well as problems that have been fixed since previous
releases.
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Polycom PRS 2000 Administrator Guide Customer Support
Audience
This guide is primarily for Polycom PRS 2000:
• Administrators - Responsible for configuring and managing the Polycom
appliance. You should have a working knowledge of capture basics, video
peripheral ports and communications, network protocols, media
streaming and editing. You should also be familiar with Web
fundamentals, such as URLs and HTML.
Customer Support
Recognizing that technology alone cannot solve today’s complex challenges,
Polycom Global Services provides the industry’s best technical support staff
and programs to let you concentrate on the task at hand. Polycomusers can
select from a variety of support solutions to obtain the level of support that
best meets their needs.
Before contacting your Polycom Global Services representative for technical
assistance, gather as much information as possible about your situation. Any
information you can provide helps us assess the problem and develop an
appropriate solution.
Polycom Global Services Telephone
If you have comments or questions about Polycom or if you need technical
assistance, contact:
• Polycom Global Services in U.S.A. 800-827-7782
• Denver metro or outside U.S.A. +1-303-223-5223
vi Polycom, Inc.
About the Polycom PRS 2000
This chapter introduces the Polycom PRS 2000 and outlines the hardware
specifications for the appliance. This chapter includes the following sections:
• About the Polycom Recording Studio
• Hardware Specifications
1
About the Polycom Recording Studio
The Polycom Recording Studio (PRS) 2000 is a powerful presentation
recording integrated hardware and software appliance that will enhance the
effectiveness and reach of any educational, corporate, or public event
communication by capturing and streaming real-time rich media
presentations with DVD quality video and high fidelity sound.
The Polycom PRS 2000 appliance is ideal for use by enterprises, educational
institutions, government organizations, and training groups.
Organizations can deploy the Polycom PRS 2000 appliance in meeting and
conference rooms or bring it to off-site events to record and stream live and on
demand executive briefings, training sessions, product demonstrations, global
announcements, marketing communications, and more.
The Polycom PRS 2000 appliance accepts and synchronizes feeds from any
A/V equipment available, including microphones, cameras, VCR/DVD
players, document cameras, and other video conferencing equipment.
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Polycom PRS 2000 Administrator Guide Hardware Specifications
The appliance can capture a computer screen output as a video stream,
allowing the presenter to demonstrate any application on their computer.
Unique to the Polycom PRS 2000 appliance is its ability to perform text
recognition on the RGB source for automatic text extraction and slide
detection.
Hardware Specifications
The following hardware specifications apply to the Polycom Recording
Studio:
Typ e Specifications
Video Input Analog RGB & DVI up to 1280 x 1024
Any combination of 3 of the following inputs:
• 2 S-Video
• 4 Composite video via RCA
Video Output Dual DVI-I (VGA with adapter)
Audio Input 1 balanced with Preamplifier and Phantom Power for Microphone
via XLR connectors
2 Stereo unbalanced via 2 RCA connectors
1 Stereo balanced with attenuator via 2 XLR connectors
Audio Output 1 Stereo balanced via 2 XLR connectors
1 Headphone
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Hardware Specifications About the Polycom PRS 2000
Typ e Specifications
Connectivity 2 USB 2.0 ports (front)
6 USB 2.0 ports (back)
Firewire/IEEE 1394 port (for storage extension)
Storage 500 GB
Optical Drive 16x DVD/CD R/RW
Dimensions W x L x H = 8.7 in. x 12.8 in x 8.3 in (220mm x 325mm x 210mm)
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Polycom PRS 2000 Administrator Guide Hardware Specifications
4 Polycom, Inc.
2
Polycom Recording Studio Software
This chapter explains the use of the Polycom Recording Studio software,
particularly the Operator Interface:
• About the Polycom Recording Studio Software
• Beginning a New Session
• Using the Session Properties
• Capturing Your Experience
• Recording Your Capture
• Using Expression Encoder
About the Polycom Recording Studio Software
The Polycom PRS 2000 Software is Polycom's presentation capture software
which runs on the Polycom PRS 2000 appliance. The Polycom PRS 2000
Software consists of two interfaces; the Operator Interface and the Touch
Interface.
The Operator Interface, covered in this chapter, is used to create mixes for
different output experiences and to define presets that will be used for
recording a presentation. Different configurations can be saved for each
individual presenter or situation.
The Touch Interface, covered in the next chapter, is a simplified interface
designed for the presenter. It provides all the functionality required for a
presenter to create a recording and to switch among various views using the
presets created within the Operator Interface.
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Polycom PRS 2000 Administrator Guide Beginning a New Session
Beginning a New Session
Getting Started
After the Polycom PRS 2000 hardware is configured, you can begin creating
mixes for your recordings. Launch the Polycom PRS 2000 Operator Interface
by double-clicking the PRS 2000 shortcut on your Windows desktop.
Using the Session Properties
The Polycom PRS 2000 Operator Interface will launch and the Session
Properties window will appear. You must create a configuration prior to using
the Polycom PRS 2000. The Session Properties window includes tabs for
Metadata, Inputs, and Outputs.
Metadata
Metadata is the information about a Polycom PRS 2000 configuration. It
contains information describing a session's Title, Author, Copyright, Rating,
Credits, Description and Keywords. Metadata is used to facilitate the
understanding, characteristics, and management usage of data.
6 Polycom, Inc.
Using the Session Properties Polycom Recording Studio Software
Inputs
Any audio and video input devices connected to Polycom PRS 2000 appliance
are detected and displayed under the Inputs tab. Some typical inputs include:
• Presenter Laptop
• Microphone
• Pan-Tilt-Zoom (PTZ) Camera
• DVD Player
• Document Camera
By checking the devices under the Use column, selected devices will appear in
the Polycom PRS 2000 Operator Interface as available inputs that can be
captured in a presentation.
Examples
In the example below, we have a configuration type : 2 PTZ cameras, a DVD
player and a laptop. The Polycom PRS 2000 Operator Interface (right) displays
all four video inputs and both audio inputs.
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Polycom PRS 2000 Administrator Guide Using the Session Properties
In the example below, the DVD video and DVD audio sources have been
removed. The Polycom Recording Studio Operator Interface (right) no longer
displays the DVD video or DVD audio as available inputs.
Outputs
Under the Outputs tab are the possible output Types. The selected outputs will
determine what experiences will be created for the end user when a recording
is completed (i.e. experiences for the web, Windows Mobile and iPhone). With
the Polycom PRS 2000 appliance, all output types are created simultaneously
and are available immediately after completing a recording.
In the example below, the selected output types are:
•H.264 for an iPhone experience or other experience on any
H.264-supported device or player. H.264 output is currently not
supported for streaming
• Windows Media for a Windows Mobile experience or Silverlight
experience for the web
• Image for screenshot capture for thumbnail generation
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Using the Session Properties Polycom Recording Studio Software
• Audience for the viewer experience, typically displayed from a projector
Creating Different Experiences with Polycom PRS 2000 Outputs
1 In the Output tab of the Session Properties window, click the button. The
following window will appear:
2 Select an output type from the Type dropdown menu.
3 In the Name field, enter a name for the output.
4 In the Description field, enter a brief description of the output.
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Polycom PRS 2000 Administrator Guide Using the Session Properties
5 In the General section, specify whether Animations (fluid transitions
between audio and video) are on or off by checking the appropriate check
boxes.
NOTE: The options in steps 3 - 5 above (Name, Description and
General/Animations) are common to all output types in the Polycom PRS 2000
system. The following are configurable options specific to each individual output
type in the Polycom PRS 2000 system.
Image
The Image output type provides a library of snapshots taken during the
recording. You can specify the frequency the snapshots are taken (in seconds)
by entering a value in the Minimum Spacing field.
This type of output is used to provide thumbnail chapters for the Polycom
Rich Experience Player (see the paragraph below on Silverlight).
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Using the Session Properties Polycom Recording Studio Software
Windows Media
The Windows Media output type creates a recording viewable in any player
or device that supports Windows Media Video (.wmv) files. This includes
playback in Windows Media Player, a Windows Media Player embedded in a
web page, or Windows Mobile devices.
The Distribution section of the Windows Media output type configuration
allows users to dictate whether they want .wmv files archived and whether
they wish to enable Pull or Push broadcasting to or from the Windows Media
Server. Pull broadcasting requires that you provide your HTTP port. Any
computer with access to that port can then access the content. Push requires a
URL and template URL, as well as authorized user credentials for access.
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Polycom PRS 2000 Administrator Guide Using the Session Properties
Raw
The Raw output type is for archive-quality video. Raw files are uncompressed
and are larger in file size, but are uncompromised in quality.
MP3
The MP3 output type is an audio-only output type for playback on any device
that supports MP3s. This output type is ideal for podcasting a recording.
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