Polaroid ELECTRONIC WHITEBOARD User Manual

The Whiteboard That

Connects To Your PC

User Guide

Ibid Software Release 2.0

Polaroid Whiteboard User Guide

© 2000 Polaro id Corporation
Part Number 310723 Rev. 1.0
Polaroid Corporation

P.O. Box 438
Wayland, MA 01778-0438 USA

Information in this document is subject to change without notice. No part of this
document may be reproduced or transmitted in any form or by any means, elec­tronic or mechanical, for any purpose, without the express written permission of
Polaroid Corp.

Trademarks

Polaroid and the Polaroid logo are trademarks of Polaroid Corporation. Ibid is a
trademark of MicroTouch Systems, Inc.

All other product names are trademarks of their respective owners.

Table of Contents

Table of Contents

Preface

Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Chapter 1: Installing & Configuring ibid

Box Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Mounting Your Whiteboard . . . . . . . . . . . . . . . . . . . . . . 1-3

Connecting Your Whiteboard . . . . . . . . . . . . . . . . . . . . 1-4

Installing the
Starting

ibid

Configuring Your Whiteboard . . . . . . . . . . . . . . . . . . . . 1-6

Configuring More Than One Whiteboard . . . . . . . . . . . 1-7

Calibrating LCD Projection . . . . . . . . . . . . . . . . . . . . . . 1-8

If you are not in Projection mode . . . . . . . . . . . 1-8

If you are already in Projection mode . . . . . . . . 1-9

Uninstalling

Software . . . . . . . . . . . . . . . . . . . . . . 1-5

ibid

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

ibid

Chapter 2: ibid Basics

How the Polaroid Whiteboard Works . . . . . . . . . . . . . . 2-2

Recording writing . . . . . . . . . . . . . . . . . . . . . . . 2-2

Recording erasures . . . . . . . . . . . . . . . . . . . . . . . 2-2

Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Multiple whiteboards . . . . . . . . . . . . . . . . . . . . . 2-3

Data recording formats and resolution . . . . . . . . 2-3

Using Whiteboard Icons . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Viewing Your Whiteboard in

Understanding the

Displaying

Viewing images . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Using

Keeping

ibid

ibid

Annotation Tools . . . . . . . . . . . . . . . . . . . . 2-10

Sample annotation workflow . . . . . . . . . . . . . . 2-10

Using the pens . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Using the eraser options . . . . . . . . . . . . . . . . . . 2-12

Taking snapshots . . . . . . . . . . . . . . . . . . . . . . . 2-12

Using More Than One Whiteboard . . . . . . . . . . . . . . . 2-13

. . . . . . . . . . . . . . . . . 2-5

ibid

main window . . . . . . . . 2-6

ibid

toolbars . . . . . . . . . . . . . . . . . . 2-7

ibid

displayed . . . . . . . . . . . . . . . . . . . 2-9

Table of Contents i

Whiteboard User Guide

Chapter 3: Working with Snapshots

Understanding Snapshots . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Creating Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Taking automatic snapshots . . . . . . . . . . . . . . . . 3-3

Viewing Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Snapshot captions . . . . . . . . . . . . . . . . . . . . . . . 3-5

Selecting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Copying/Moving Snapshots . . . . . . . . . . . . . . . . . . . . . . 3-5

Copying/Moving snapshots within

Exporting snapshots . . . . . . . . . . . . . . . . . . . . . . 3-6

Dragging and dropping snapshots . . . . . . . . . . . 3-7

Renaming Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Deleting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Annotating Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Chapter 4: Working with ibid Files

Understanding

Files . . . . . . . . . . . . . . . . . . . . . . . . 4-2

ibid

File formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Opening a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Opening your last file at startup . . . . . . . . . . . . . 4-3

Saving a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Saving in the same file . . . . . . . . . . . . . . . . . . . . 4-4

Saving in a different file . . . . . . . . . . . . . . . . . . 4-4

Creating a New File . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Sending a File via E-mail . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Setting the E-mail file size warning . . . . . . . . . . 4-8

Using IbidViewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Password Protecting a File . . . . . . . . . . . . . . . . . . . . . . . 4-9

Publishing a File as HTML . . . . . . . . . . . . . . . . . . . . . 4-10

. . . . . . 3-6

ibid

Chapter 5: Printing Your Work

Setting Up for Printing . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Printing from the Whiteboard . . . . . . . . . . . . . . . . . . . . 5-2

Printing from the

Application . . . . . . . . . . . . . . . . 5-3

ibid

Printing with custom print options . . . . . . . . . . . 5-3

Printing with current printer settings . . . . . . . . . 5-4

Previewing Your Printout . . . . . . . . . . . . . . . . . . . . . . . 5-4

ii Table of Contents

Specifying Print Options . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Printing colors . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Using headers and footers . . . . . . . . . . . . . . . . . 5-6

Chapter 6: Customizing ibid

Restoring Window Positions . . . . . . . . . . . . . . . . . . . . . 6-2

Displaying the Last File at Startup . . . . . . . . . . . . . . . . 6-2

Specifying

Warnings . . . . . . . . . . . . . . . . . . . . . . . 6-3

ibid

Taking Automatic Snapshots . . . . . . . . . . . . . . . . . . . . . 6-3

Customizing

Sounds . . . . . . . . . . . . . . . . . . . . . . . . 6-4

ibid

Changing Pen and Eraser Widths . . . . . . . . . . . . . . . . . 6-6

Changing Default Pen Options . . . . . . . . . . . . . . . . . . . 6-6

Changing the default pen color . . . . . . . . . . . . . 6-6

Changing the default pen time . . . . . . . . . . . . . . 6-7

Changing

Colors . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

ibid

Changing default pen and background colors . . . . . 6-8

Restoring default pen and background colors . . . . 6-10

Overriding a Screen Saver . . . . . . . . . . . . . . . . . . . . . . 6-10

Table of Contents

Chapter 7: Using Overlays

How Overlays Work . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Creating an Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Adding an Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Adding an overlay from a file . . . . . . . . . . . . . . 7-3

Adding the current overlay to another snapshot . . . 7-4

Inserting a screenshot as an overlay . . . . . . . . . 7-4

Removing an Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Chapter 8: Using Projection with ibid

Understanding LCD Projection . . . . . . . . . . . . . . . . . . . 8-2

Configuring Projection . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Configuring projection for one whiteboard . . . . 8-2

Configuring projection with multiple

whiteboards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Customizing Projection Settings . . . . . . . . . . . . . . . . . . 8-6

Entering and Leaving Projection Mode . . . . . . . . . . . . . 8-8

Projection Mode Basics . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Controlling your PC . . . . . . . . . . . . . . . . . . . . . . 8-8

Using the

Dashboard . . . . . . . . . . . . . . . . . 8-9

ibid

Table of Contents iii

Whiteboard User Guide

Annotating in Projection Mode . . . . . . . . . . . . . . . . . . 8-10

Annotating a full screen . . . . . . . . . . . . . . . . . . 8-10

Annotating a selected area of the screen . . . . . 8-11

Toggling between

and the current screen . . . 8-11

ibid

Using the floating annotation tools . . . . . . . . . 8-12

Using Projection with PowerPoint . . . . . . . . . . . . . . . . 8-13

Chapter 9: Using ibid with NetMeeting

NetMeeting and

. . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

ibid

NetMeeting Requirements . . . . . . . . . . . . . . . . . . . . . . . 9-2

Using

in a NetMeeting . . . . . . . . . . . . . . . . . . . . . . 9-3

ibid

Sharing the
Using
Using

ibid
ibid

application in NetMeeting . . . . . 9-3

ibid

with the NetMeeting whiteboard . . . . . 9-3

Projection mode with NetMeeting . . . . 9-5

Chapter 10: Tips and Help

Getting Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Troubleshooting Hardware . . . . . . . . . . . . . . . . . . . . . 10-2

Whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Troubleshooting Communications . . . . . . . . . . . . . . . . 10-3

Troubleshooting
Troubleshooting

Scrolling in

Software . . . . . . . . . . . . . . . . . . 10-4

ibid

and NetMeeting . . . . . . . . . . . . 10-5

ibid

while shared . . . . . . . . . . . . . 10-6

ibid

Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Care and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

Caring for the whiteboard . . . . . . . . . . . . . . . . 10-7

Caring for the markers, stylus and eraser . . . . 10-7

Whiteboard Warranty . . . . . . . . . . . . . . . . . . . . . . . . . 10-8

What is not covered . . . . . . . . . . . . . . . . . . . . . 10-8

How to get warranty service . . . . . . . . . . . . . . 10-9

Limitation of damages and implied

warranties . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-10

How state law relates to the warranty . . . . . . 10-11

Index

iv Table of Contents

Audience

This guide assumes that you have already completed the

following:

•

Installed and configured your Polaroid white­board and

•

Begun using the whiteboard and software

This guide also assumes that you are familiar with the

basic terminology and functions of the Microsoft®

Windows operating system.

Using This Guide

This guide is a reference tool for the Polaroid whiteboard

and software. The information is presented based on

operations you may perform with

Preface

Preface

PrefacePreface

software

ibid

.

ibid

For details about a specif ic function in the

use the context-sensitive Help built into the application.

Preface v

software,

ibid

Whiteboard User Guide

Terminology Used in This Guide

Terminology Used in This Guide

Terminology Used in This GuideTerminology Used in This Guide

Term Meaning

Click At your PC, press the left mouse button once.
Press At the whiteboard, press an icon strip button.
T ou ch In Projection mode, touc h the whiteboard’ s white su rface

with your finger or stylus.

Select Edit->Options Click Edit, then select Options from the dropdown menu.

For your convenience, this guide is installed in your
directory in Adobe® Acrobat® PDF format. To open the
guide, double-click the file called

OOOO

If the PDF file does not open, you may need to
reinstall Adobe Acrobat Reader (for details,
see www.adobe.com).

Manual.pdf

.

ibid

vi Preface

Installing &

Installing &

Installing &Installing &

Configuring

Configuring

ConfiguringConfiguring

In This Chapter...

Box Contents

System Requirements

Mounting Your Whiteboard

~ 2

~ 2

~ 2 ~ 2

~ 2

~ 2

~ 2 ~ 2

~ 3

~ 3

~ 3 ~ 3

1

1

11

ibid

ibid

ibidibid

~ 4

Connecting Your Whiteboard

Installing the ibid Software

Configuring More Than One Whiteboard

Calibrating LCD Projection

~ 10

Uninstalling ibid

Installing & Configuring ibid 1-1

~ 10

~ 10 ~ 10

~ 4

~ 4 ~ 4

~ 5

~ 5

~ 5 ~ 5

~ 8

~ 8

~ 8 ~ 8

~ 7

~ 7

~ 7 ~ 7

Whiteboard User Guide

Box Contents

•

1 Polaroid whiteboard

•

1 whiteboard stylus

•

4 markers

•

1 whiteboard eraser

•

1 AC power adapter

•

1 serial port cable

•

1 adapter (9-to-25-pin)

•

2 fasteners for wall-mounting

•

1 wall-mounting template

•

1

software CD

ibid

•

1 Polaroid Whiteboard User Guide
Report any missing or damaged items to your dealer

immediately.

System Requirements

•

IBM® compatible PC (120 MHz or higher,

200 MH z or higher for projection)

•

Windows® 95, 98 or NT (4.0 or higher)

•

32 MB RAM

•

20 MB available disk space

•

CD-ROM drive

•

1 available serial (COM) port

1-2 Installing & Configuring ibid

Mounting Your Whiteboard

Mounting Your Whiteboard

OOOO

OOOO

You will need a screwdriver and a drill.

1

1

Choose a location with pro per access to y our PC and

1 1

any network connecti ons and LCD projector you are
using.

2

2

Use the included wall-mounting template, or the

2 2

holes in the top of the accessory box, to mark the
wall for drill holes.

3

3

Drill the holes as marked.

3 3

4

4

Insert the two screws partway into the holes.

4 4

If you are installing on a hollow wall, tap in the
plastic fasteners first, then insert the two
screws.

Screws

Hollow Wall
Fasteners

5

5

Hang the whiteboard on t he screws usi ng the slots a t

5 5

the top corners in back.

To mount your whiteboard on an optional stand or easel,

see the instructions included with your stand or easel

(or visit www.polaroid.com/gethelp).

Installing & Configuring ibid 1-3

Whiteboard User Guide

Connecting Your Whiteboard

1

1

Plug the AC power cable into the connector on the

1 1

bottom of the whiteboard, next to the serial port.

2

2

Twist the connector to place the cable behind the

2 2

cable bracket.

3

3

Plug the power adapter into an outlet.

3 3

OOOO

To avoid damaging your whiteboard, always
plug the power cable into the whiteboard first,
then into an outlet.

4

4

Locate an available 9- or 25-pin male serial port on

4 4

your PC. (If no serial port is available, install a card
with a standard 9-pin or 25-pin connector.)

5

5

Plug the 9-pin male end of the serial cable into the

5 5

whiteboard and tighten the screws.

Green LED

AC Power Cable

Cable Bracket

Power Adapter

Serial Cable

6

6

Plug the other end into your PC’s serial port (if nec-

6 6

essary, use the 9-to-25-pin adapter) and tighten the
screws.

OOOO

1-4 Installing & Configuring ibid

The maximum serial cable length is 25 feet
(7.5 meters).

Installing the

Installing the ibid Software

1

1

In Windows, place the

1 1

CD-ROM drive. The setup program starts.

ibid

ibid

Software

Software CD in your

OOOO

2

2

2 2

3

3

3 3

4

4

4 4

5

5

5 5

Starting ibid

1

1

1 1

2

2

2 2

If the setup program does not start, open Win­dows Explorer and double-click Setup.exe on
the CD.

Follow the prompts to install the software.
The setup program detects the port to which your

whiteboard is attached.
At the end of the installation, register your white-

board for warranty purposes and to receive software
upgrades and technical support.

Restart your PC (if prompted).

Start your PC and launch Windows.
Select Start->Programs ->

starts up and detects your connected whiteboard.

ibid->ibid

. The software

3

3

Use the whiteboard or software tools.

3 3

All your annotations are recorded in

application is open (even minimized).

Installing & Configuring ibid 1-5

as long as the

ibid

Whiteboard User Guide

Configuring Your Whiteboard

The
nected to your PC’s COM port. You may need to identi fy
the port manually, for example if you:

To identify your COM port manually:

1

1

1 1

2

2

2 2

3

3

3 3

software det ects the Polaroid whiteboard con-

ibid

•

Add, move or remove serial devices (such as a

modem, laptop, PDA or input device)

•

Add whiteboards for tiling

Make sure the whiteboard is properly c onnected to
your PC.

Launch the
Select Edit->Configure Whiteboard. The following

dialog appears:

ibid

software.

4

4

Select the COM port to which your whiteboard is

4 4

connected from the dropdown menu, or click Find
Whiteboard. The software locates and displays the
COM port.

5

5

Click Next to save the setting.

5 5

6

6

Click Finish.

6 6

1-6 Installing & Configuring ibid

Configuring More Than One Whiteboard

Configuring More Than One Whiteboard

Up to 4 Polaroid whiteboards can be connected to your

PC to increase the writing area. You can also use one

board as a touchscreen (Projection Mode).

To configure more than one Polaroid whiteboard:

1

1

In ibid select Edit->Configure Whiteboard.

1 1

2

2

Click Multi-panel board. The following dialog

2 2

appears:

3

3

Click the COM Port checkboxes to select the ports

3 3

to be used for your white boards (or cli ck Find
Whiteboards and let ibid detect them). The status is
displayed for any ports already in use.

4

4

Click Next. The following dialog appears:

4 4

Installing & Configuring ibid 1-7

Whiteboard User Guide

OOOO

To use one of your whiteboards for LCD pro­jection, see page8-13. Otherwise, deselect
Use projection screen.

5

5

Click OK.

5 5

For information on working with more than one Polaroid
whiteboard, see
page2-13.

Using More Than One Whiteboard

on

Calibrating LCD Projection

Generally, you calibrate LCD projection only the first
time you use Projection mode, or after you move the
projector or whiteboard.

OOOO

If you are not in Projection mode

1-8 Installing & Configuring ibid

If you have never used Projection mode
before, follow the complete configuration pro­cedure under
page1-6 instead of the steps below.

1

1

Connect an LCD projector to your PC and project

1 1

the image comple tely and squarely onto your white­board’s white area, without covering the icon strip
or whiteboard frame.

Configuring Your Whiteboard

on

Calibrating LCD Projection

2

2

Press Projection on the whiteboard or click in

2 2

. The Projection LED on the whiteboard lights

ibid

and the following dialog appears:

OOOO

If the dialog does not appear, select
Edit->Options. On the Projection Properties
tab, uncheck the Use previous calibration
points checkbox. Repeat Step 2.

3

3

Touch the points where the red lines intersect in

3 3

order as prompted.

If you are already in Projection mode

1

1

Touch Calibrate on the projected

1 1

OR

In
click Next.

2

2

Touch the points where the red lines intersect in

2 2

order as prompted.

, select Edit->Configure Whiteboard and

ibid

Dashboard:

ibid

Installing & Configuring ibid 1-9

Whiteboard User Guide

Uninstalling ibid

Uninstalling the
tion files. Your

1

1

On the Windows taskbar, select

1 1

Start->Programs->

2

2

Click Yes to remove all application components

2 2

completely.

OOOO

You may have to delete some application files
manually after you uninstall ibid.

software removes only the applica-

ibid

(.wbd) files are not deleted.

ibid

->Uninstall

ibid

ibid

:

1-10 Installing & Configuring ibid

ibid

ibid

ibidibid

In This Chapter...

How the Polaroid Whiteboard Works

Using Whiteboard Icons

Viewing Your Whiteboard in ibid

Using ibid Annotation Tools

2

2

22

Ba s i c s

Ba s i c s

Ba s i c s Ba s i c s

~ 2

~ 2

~ 2 ~ 2

~ 4

~ 4

~ 4 ~ 4

~ 5

~ 5

~ 5 ~ 5

~ 10

~ 10

~ 10 ~ 10

ibid Basics 2-1

Whiteboard User Guide

How the Polaroid Whiteboard Works

The Polaroid whiteboard’s surface is touch-sensitive.
Whenever you write or draw on the whiteboard with dry­erase markers and the
nected PC, each stroke is recorded by the software.

software is running on a con-

ibid

OOOO

The whiteboard's surface can be damaged by
sharp objects, such as ballpoint pens and rul­ers. Scratches can cause permanent ink
stains and data loss due to electrical malfunc­tions. Use only the recommended markers
and erasers.

Recording writing

records writing data by detecting a single point of

ibid

pressure. Whenever you write on the whiteboard, make
sure there is only one point of contact at a time. Press a
pen icon on the whiteboard then write in that color using
firm, consistent pr essur e. You can write in only one color
at a time.

OOOO

It is normal for the whiteboard’s green LED to
glow brighter when you touch or write on the
whiteboard.

Recording erasures

Erase functions are based on a calculated circle around a
single point of pressure. To erase:

•

Large areas:

or click in

Press Wide Erase on the icon strip

ibid

against the whiteboard.

•

Small areas:

Press Narrow Erase or click

and use your finger or the edge of the eraser.

2-2 ibid Basics

and use the eraser f elt side f lat

How the Polaroid Whiteboard Works

Sounds

Audible feedback indicates which tool you are using. By

default, the whiteboard emits the following sounds:

•

Fanfare:

•

Beep:

•

Hum:

•

Clicks:

on startup and shutdown

selecting a tool (pen or eraser)

using an eraser function

touching or writing on the whiteboard

Multiple whiteboards

When more than one Polaroi d whitebo ard is connecte d to

your PC (tiling), a pen col or or erase functi on selected f or

one board applies to all boards.

For more information on tiling, see

One Whiteboard

on page 2-13.

Using More Than

Data recording formats and resolution

Your Polaroid whiteboard uses a vector-based system,

recording points as you write and storing those points as

a set of “strokes.” The data transfer rate between the

whiteboard and your PC is 192 points per second as you

move along the whiteboar d. Si nce under most conditions

records more data than can be displayed or printed,

ibid

the data is compressed and near identical points are dis-

carded to red uce file size.

can export data in any of the following formats:

ibid

•

Bitmap (.bmp)

•

Windows metafiles (.wmf )

•

JPEG (.jpg)

•

TIFF (.tif)

ibid Basics 2-3

Whiteboard User Guide

d

The vector-based data

ibid

tion of the output device, e.g., 72 dpi for a typical moni­tor or 300 dpi for a 300 dpi printer. Since the data is
resolution independent, the higher the resolution of the
monitor or printer, the smoother the output.

Using Whiteboard Icons

Show/Hide the ibid Projection Dashboar

Select Next/Previous Snapshot

Print the Board

Press to print to
your default printer.

Show ibid

Press to bring the

ibid application to

the foreground or
background.

Press the arrows to scan forward/back
through snapshots.

Save the Board’s Contents

Press to save a snapshot of the board in

ibid before making changes or erasing.

Project onto the Whiteboard

Press to turn LCD Projection mode on/off.

Change Pen Color

Press then write on the board in
red, black, green or blue.

records is output at the resolu-

Erase

Press Narrow Erase and use your finger for
small erasures, or p res s W ide Erase and use
the eraser for large areas.

Erase the Whole Board

Press to save a snapshot of the board’s contents
in ibid and op en up a new , blank board. Then use
the eraser to erase all the writing on the board.

2-4 ibid Basics

Viewing Your Whiteboard in

Viewing Your Whiteboard in ibid

ibid

After you launch

, the software records everything

ibid

you write on the whiteboard to a file. You can use

two ways:

•

Connected to a Polaroid w hiteboard to record
your whiteboard activity.

•

Without the whiteboard (or with it disconnected
or unplugged) to work with snapshot files.

OOOO

When using ibid with the whiteboard discon-
nected or off, no whiteboard activity is
recorded. To resume recording whiteboard
activity, plug in the whiteboard again.

To customize your use of

, see Chapter 9.

ibid

ibid

in

ibid Basics 2-5

Whiteboard User Guide

Understanding the ibid main window

The
application. Its main components are:

Snapshot Pane

Shows all s napshots
with date/time taken.

Current Board Pane

Shows contents of
current board.

main window appears whenev er y ou l aunc h t he

ibid

ibid Toolbar

Contains file, view,
mode and help tools.

Status Bar

Displays tips (left) and
status messages (righ t).

Selection Pane

Shows currently selected
board or snapshot.

Annotation Bar

Contains pen, erase
and zoom tools.

OOOO

2-6 ibid Basics

ibid icon functions are also available in the

menus.

Viewing Your Whiteboard in

Displaying ibid toolbars

ibid

The

Toolbar and Annotation toolbar can be hidden

ibid

or placed horizontally or vertically along any side of the

main window, or anywhere as floating windo ws. The Sta -

tus Bar can be hidden or displayed only at the bottom.

•

To hide or show a bar (toggle), select
View->Toolbar/Annotation Bar/Status Bar.

•

To move a toolbar, click its border and drag it to
a new location.

OOOO

The Status Bar cannot be moved.

Viewing images

In addition to using standard Windows® window tools

(Restore, Move, Size, Minimize, Maximize, Close), you

can view images in

Standard viewing Options

Standard viewing Options

Standard viewing OptionsStandard viewing Options

Option Procedure

Fill the Selection pane with an image Click a Snapshot or the Current Board.

in different ways.

ibid

Activate a different pane Click the pane or select View->Next/

Previous Pane.

Fill the app lication window with an
image

Resize panes Drag the dividers between the panes.
View Current Board only Click
View Snapshots, Current Board and

Selection pane (default)
View Snapshots only Click
View Selection only
View Selection full-screen (see Full-

Screen Viewing Options on page 2-9)

Double-click the image .

.

Click

or select View->Normal.

or select View->Snapshots.

Click
Click

ibid Basics 2-7

or select View->Selection.
or select View->Selection.

Whiteboard User Guide

Standard viewing Options

Standard viewing Options

Standard viewing OptionsStandard viewing Options

Option Procedure

(continued)

(continued)

(continued) (continued)

Leave full-screen view Click

Zoom in on Selection Click

ground or click

then click an area in the Selection
pane.

Zoom out on Selection Click
Return to original magnification Click .

In full-screen view, the floating annotation toolbar
appears:

Touch here to view the tools
in the right column

to bring

to the fore-

ibid

.

or select View->Zoom In,

or select View->Zoom Out.

OOOO

2-8 ibid Basics

You cannot hide the toolbar in full-screen
view.

Viewing Your Whiteboard in

In addition to standard pen tools, the floating toolbar

offers the following viewing options:

Full-Screen Viewing Options

Full-Screen Viewing Options

Full-Screen Viewing OptionsFull-Screen Viewing Options

Option Procedure

ibid

View the next snapshot Click
View the previous sn aps ho t Click
Zoom in Click
Zoom out Click
Resize the image to fill the screen

(available only in zoom mode)
View more/fewer tools (toggle) Click
Leave full-screen view Click

Click

Keeping ibid displayed

If the

you can bring up the applicat ion by pre ssing Show Board

on the whiteboard. In Projection mode, this button tog-

gles between showing

OOOO

application is minimize d or in the b ackground,

ibid

ibid

If ibid is running, the main window appears.
Otherwise, you must launch the application
first.

.
.
and click on an area.
.
.

.
or .

and your current application.

To keep

displayed so you can follow how your

ibid

whiteboard activity is bei ng re cor ded , disa ble any scr een

saver as follows:

1

1

In

1 1

2

2

Click the General tab.

2 2

3

3

Check the Override screen saver checkbox .

3 3

, select Edit->Option.

ibid

ibid Basics 2-9

Whiteboard User Guide

Setting this option does not affect
data. A slight flickering of the cursor with this override
activated is normal.

OOOO

This option does not override a password pro­tected screen saver.

Using ibid Annotation Tools

Annotation consists of writing on the whiteboard or
marking up the Selection pane (showing the Current
Board or a Sn apshot) in
You can take a snapshot of the whiteboard at any time to
preserve your annotations or add more later.

OOOO

Annotations on the whiteboard and in the ibid
software are recorded together in the Current
Board and Selection panes.

If you are in Projection mode (for more information, see
Chapter 8), always use the stylus for annotating, not the
markers.

with the pen/eraser tools.

ibid

’s ability to record

ibid

Sample annotation workflow

1

1

If necessary, display the Annotation toolbar in

1 1

by selecting View->Annotation Bar.

2

2

Position the toolbar for your convenience.

2 2

3

3

Select a pen color in the too lbar or on the whiteboard.

3 3

4

4

Click the Selection pane in

4 4

rent view. The cursor changes to look like a pen.

5

5

Mark up the board or Selection pane.

5 5

6

6

Press or click other pen colors as desired.

6 6

2-10 ibid Basics

to make it the cur-

ibid

ibid

Using

7

7

Press Snapshot or click to record your annota-

7 7

ibid

Annotation Tools

tions as desired.

OOOO

To record a snapshot and continue with an
empty whiteboard, press Snapshot/Erase All

or click , then clear the whiteboard with the
eraser.

8

8

Save your work in the

8 8

Using the pens

The default pen color a t star tup is Black, i ndicat ed by t he

lit Black LED on the whiteboard (and the depressed

black pen icon in

To change the default color at startup, see

Default Pen Options

When you select a pen color, the whiteboard beeps. As

you write, a click confirms that you are starting to anno-

tate. A selected pen color (or eraser) stays in effect until

you select a different one.

OOOO

By default, ibid switches to the last pen you
used after 45 seconds of inactivity to protect
your work if you accidentally forget to select a
pen again after erasing. To turn this feature off
or to change the delay time, see

Default Pen Options

file.

ibid

when you are in Projection mode).

ibid

Changing

on page 6-6.

Changing

on page 6-6.

In

(not at the whiteboard), you can select three pen

ibid

sizes for annotations:

ibid

ibid

Pen Sizes

Pen Sizes

ibidibid

Pen Sizes Pen Sizes

Option Procedure

Small Click or select Edit->Pen Size->Small.
Medium Click or select Edit->Pen Size->Medium.
Large

Click or select Edit->Pen Size->Large.

ibid Basics 2-11

Whiteboard User Guide

OOOO

The pen size applies to all annotations on the
current and future selections. You cannot mix
pen sizes on the same board or snapshot.

Using the eraser options

Whenever you select an erase option, the whiteboard
makes a humming sound as a reminder. There are three
erase options in

OOOO

•

To make small erasures, press Narrow Erase or

click , then use your finger or the edge of the

eraser on the whiteboard.

•

To erase large areas, press Wide Erase or click

whiteboard.

•

To erase the entire whiteboard, press Snapshot/

Erase All or click , then erase the board.

You can also use Snapshot/Erase All with an
empty current board to place a blank snap­shot in ibid.

ibid

, then use the eraser felt side flat against the

:

After using an erase fu nction, it is recommende d that you
select a pen color to make sure your next annotations are
recorded properly.

Taking snapshots

T o reco rd your a nnotation s at any time, pres s Snapshot or
click . A snapshot of the curre nt board is recor ded, but

any annotations are not affected.
You can take as many snapshots as you like. Each is

stamped with the date and time it is taken.
For more information on working with snapshots, see

Chapter 3.

2-12 ibid Basics

Using More Than One Whiteboard

Using More Than One Whiteboard

You can use more than one whiteboard at the same time

in

(tiling). Provided you have enough available

ibid

COM ports on your PC, you can l ink up t o 4 whit eboard s

to increase the writing space.

OOOO

When tiling, all the whiteboards must be the
same size.

Before using tiling, configure the

Configuring More Than One Whiteboard

(see

software properly

ibid

on page 1-7).

Y ou can also have multiple Polaro id whiteboards while in

Projection mode. Use one whiteboard as a touchscreen

for projection and the other(s) for annotations.

The whiteboard buttons for pen c olor and erasers activat e

that function on all tiled Polaroid whiteboards. For exam-

ple, pressing the Red pen button on one whiteboard

selects the red pen color on all whiteboards.

ibid Basics 2-13

Whiteboard User Guide

2-14 ibid Basics

Working with

Working with

Working withWorking with

Snapshots

Snapshots

SnapshotsSnapshots

In This Chapter...

Understanding Snapshots

Creating Snapshots

Viewing Snapshots

Selecting Snapshots

~ 2

~ 2

~ 2 ~ 2

~ 4

~ 4

~ 4 ~ 4

~ 5

~ 5

~ 5 ~ 5

~ 2

~ 2

~ 2 ~ 2

3

3

33

Copying/Moving Snapshots

~ 7

Renaming Snapshots

Deleting Snapshots

Annotating Snapshots

Working with Snapshots 3-1

~ 7

~ 7 ~ 7

~ 8

~ 8

~ 8 ~ 8

~ 8

~ 8

~ 8 ~ 8

~ 5

~ 5

~ 5 ~ 5

Whiteboard User Guide

Understanding Snapshots

A snapshot is an image of the current state of your
Polaroid whiteboard. Taking a snapshot does not change
the image; it simply inserts the image in a running list.
You can continue to annotate or erase the whiteboard.
Snapshots can be:

•

Inserted in an

of annotations

•

Sent in E-mail using the Send command

•

Exported in bitmap, Windows metafile, JPEG or

TIFF file formats

•

Published on the Worldwide Web as HTML files.
Snapshots are listed in the order of their creation in the

Snapshot pane (top left) of the
Snapshot function is enabled only if you have made a
change on the whiteboard (erasure or annotation).

file to recor d the progression

ibid

main window. The

ibid

OOOO

Select File->Save to permanently save the data.

Creating Snapshots

With
then take a snapshot in one of the following ways:

Manual Snapshot Options

Manual Snapshot Options

Manual Snapshot OptionsManual Snapshot Options

Option Procedure

Take a snapshot and continue
working on the same image

Take a snapshot and erase the
board’s contents

3-2 Working with Snapshots

running, annotate your whiteboard as desired,

ibid

Click on the Annotation toolbar, press
Snapshot on the whiteboard or select
Edit->Snapshot.

Click on the Annotation toolbar, press
Snapshot/Erase All on the whiteboard or
select Edit->Erase All.

Creating Snapshots

OOOO

If you use Snapshot/Erase All, erase the white­board with the eraser before starting to anno­tate again.

Taking automatic snapshots

You can also create snapshots automatically at set inter-

vals. To do so:

1

1

In

1 1

2

2

Click the Auto Actions tab.

2 2

3

3

Check the checkbox next to Take snapshot after the

3 3

whiteboard is idle.

4

4

Enter an interval between snapshots.

4 4

OOOO

The default setting for this option is off.

This option does not duplicate snapshots; if no changes

are made during the elapsed time, no snapshot is taken.

, select Edit->Options.

ibid

Working with Snapshots 3-3

Whiteboard User Guide

Viewing Snapshots

Recorded snapshots are displayed in the Snapshot pane
of the

Snapshot viewing Options

Snapshot viewing Options

Snapshot viewing OptionsSnapshot viewing Options

main window as a series of thumbnails:

ibid

Option Procedure

Scroll through the list of snapshots Click the Snapshot pane scroll bar.
Fill the Selection pane with a

snapshot for better viewing.
Fill the main window with a

snapshot
View all snapshots only
Zoom in on a snapshot Click or select View->Zoom In, then

Zoom out on a snapshot Click or select View->Zoom Out.

Click the snapshot.

Double-click the snaps hot .

Click or select View->Snapshots.

click an area in the Selection pane.

3-4 Working with Snapshots

Snapshot captions

Each snapshot is named wi th a captio n indicatin g the date

and time it was created. Whenever you print a snapshot,

this caption is included .

Selecting Snapshots

To change a snapshot caption, see

Renaming Snapshots

on page 3-7.

Selecting Snapshots

You can select snapshots and view, copy, move or export

them.

Snapshot Selection Options

Snapshot Selection Options

Snapshot Selection OptionsSnapshot Selection Options

Option Procedure

Select a snapshot Click the snapshot in the Snapshot pane.
Select a range of sequential snap-

shots
Select several non-sequential

snapshots
Select several snapshots Drag a selection rectangle around the

Click the first snapshot, then press Shift
and click the last snapshot.

Hold down Ctrl and click all desired snap­shots.

snapshots.

Copying/Moving Snapshots

Snapshots can be copied or moved:

•

Within the current

•

Into another

•

Into another application

Working with Snapshots 3-5

ibid

ibid

.wbd file

.wbd file

Whiteboard User Guide

Copying/Moving snapshots within ibid

Snapshot Copy/Move Options

Snapshot Copy/Move Options

Snapshot Copy/Move OptionsSnapshot Copy/Move Options

Option Procedure

Move a snapshot in the same file Click and drag the snapshot to reposition it.
Copy a snapshot in the same file Click the snapshot and use standard Win-

dows copy and paste commands.

Copy/Move a snapshot to another
file

Select a sequence of snapshots Click the first snapshot, t hen press Shift an d

Select non-sequential snapshots Hold down Ctrl and click all desired snap-

Click and drag the snapshot into any OLE­compliant application or use standard Win­dows copy/cut and paste commands.

click the last snapshot.

shots.

Exporting snapshots

Snapshots can be exported for use in other Windows
applications as follows:

1

1

Open the

1 1

2

2

Select the snapshot(s) (see

2 2

page 3-5 for details).

3

3

Select File->Export Images. The following dialog

3 3

appears:

ibid

file.

Selecting Snapshots

on

3-6 Working with Snapshots

Renaming Snapshots

4

4

Select a storage location and enter a file name.

4 4

5

5

Select the file type.

5 5

6

6

Click Export.

6 6

The snapshots are saved with th e file name you provided

followed by a sequential number. For example, if you

named the export file Myfile, the snapshots are named

Myfile1, Myfile 2, Myfile3, etc.

Dragging and dropping snapshots

You can drag and drop snapshots directly into any OLE-

compliant Windows application as follows:

1

1

Select the snapshot(s) .

1 1

2

2

Press Shift and drag the snapshot(s) to the other

2 2

application (or to your desktop).

OOOO

The snapshot(s) remain on the clipboard for
use in other applications.

Renaming Snapshots

1

1

Select the snapshot. The snapshot and caption are

1 1

highlighted:

2

2

Click the caption to select the text.

2 2

3

3

Enter the new caption.

3 3

4

4

Press Enter or click anywhere outside the caption.

4 4

Working with Snapshots 3-7

Whiteboard User Guide

Deleting Snapshots

Deleting a snapshot removes only the snapshot. It does
not affect the current image.

OOOO

Snapshot deletion is permanent. There is no
undo.

To delete one or more snapshots:

1

1

Select the snapshot(s) .

1 1

2

2

Select Edit->Delete or press Delete on the keyboard.

2 2

Annotating Snapshots

1

1

Click the snapsh ot in the Snapshot pane to vi ew it in

1 1

the Selection pane.

2

2

Using the Annotation tool bar or the whiteboar d icon

2 2

strip, select a pen or eraser.

3

3

Annotate the snapshot.

3 3

OOOO

The changes are saved in the snapshot.

3-8 Working with Snapshots

Working with

Working with

Working withWorking with

ibid

ibid

ibidibid

In This Chapter...

Understanding ibid Files

Opening a File

Saving a File

Creating a New File

~ 3

~ 3

~ 3 ~ 3

~ 4

~ 4

~ 4 ~ 4

~ 2

~ 2

~ 2 ~ 2

~ 5

~ 5

~ 5 ~ 5

4

4

44

Files

Files

Files Files

~ 5

Closing a File

Sending a File via E-mail

Using IbidViewer

Password Protecting a File

Publishing a File as HTML

~ 5

~ 5 ~ 5

~ 8

~ 8

~ 8 ~ 8

Working with ibid Files 4-1

~ 5

~ 5

~ 5 ~ 5

~ 9

~ 9

~ 9 ~ 9

~ 10

~ 10

~ 10 ~ 10

Whiteboard User Guide

Understanding ibid Files

An
snapshots, made on your Polaroid whiteboard. A session
begins when you start writi ng on the whit eboar d with the

ibid

or exit the application.
All whiteboard acti vity during a session is recorded in the

same file, unless you open a different one. Whenever

ibid

must be open.

OOOO

Files are saved in a directory named
tion you specified during software installation.

Here are some suggestions to keep your files organized:

file records all pen and eraser strokes, as well as

ibid

application runni ng and ends when you clo se the fi le

is running, one file (either a saved or untitled file)

Only one ibid file can be open at a time.

Ibid

or at the loca-

•

Create a folder for each topic and a .wbd file for

each session.

•

Create a .wbd file for each topic.

•

Create a file for each day or time period.

File formats

uses a proprietar y, compact, vect or-based file form at

ibid

readable only by
ience, the snapshots in
deleted or renamed. You can also export snapshots from

files in bitma p (.bmp), Windows metafile (.wmf),

ibid

JPEG and TIFF formats via the Windows clipboard, or
click and drag them into any OLE-compliant application
(e.g., Microsoft Word or PowerPoint).

OOOO

4-2 Working with ibid Files

File export via ibid’s Send feature is limited to
bitmap and Windows metafile formats.

or IbidViewer. For your conven-

ibid

files can be moved, copied,

ibid

Opening a File

Opening a File

To open an

select the file in the standa rd Windows file dialog th at

appears. You can also click one of the recently opened

files listed at the bottom of the File menu.

The current file does not need to be closed before you

open another one. If there is unsaved data in the current

file, you are prompted to save.

file, select File->Open or click , then

ibid

Opening your last file at startup

You can set

whenever you launch the application:

1

1

Select Edit->Options.

1 1

2

2

Click the General tab.

2 2

3

3

Check the op tion Open last file at startup:

3 3

to open the file you last worked on

ibid

OOOO

If you do not check this option, ibid opens an
untitled file whenever it is launched.

Working with ibid Files 4-3

Whiteboard User Guide

Saving a File

Keep the following points in mind when saving:

•

The default file type is .wbd. If you change the

extension,

•

The newly named file becomes the open file.

•

Save untitled files to store the data permanently.

•

Whiteboard activity is recorded as long as

and the whiteboard are running.

•

Creating a snapshot d oes not sa ve your da ta. Use

File->Save or File->Save As.

•

When an unexpected shutdown occurs (e.g., due

to power failure), data is not necessarily lost.

ibid

played when the application is restarted.

ibid

data is stored in a temporary rescue file dis-

cannot read the file.

ibid

OOOO

If your system shuts down without saving
your ibid session (for example, during a sud-
den power outage), ibid saves the data in a log
file in the WINDOWS\TEMP directory . The next
time you open ibid your data is recovered.

Saving in the same file

To save a file during your
or click . When you sa ve a file for the first time, the

Save As dialog appears.

Saving in a different file

To specify a new name or location for a fi le or to re nam e
a file, select File->Save As.

session, select File- >Sa ve

ibid

4-4 Working with ibid Files

Creating a New File

Creating a New File

To create a new

select File->New or click . If there is unsave d data in

the current

Closing a File

To close an

File->Close. If the file contains unsaved data, you are

prompted to save it.

Closing an

must always have an open file.

OOOO

The Close option is helpful to carry over the
last snapshot from your previous file and con­tinue working on it in the new file.

To close a file and stop using

file — and start a new session —

ibid

session, you are prompted to save.

ibid

file — and end the session — select

ibid

file opens a new, untitled file, since Ibid

ibid

, select File ->Exit.

ibid

Sending a File via E-mail

Directly in the

others via E-mail in two formats:

•

Selected snapshot(s) in bitmap (.bmp) or Win­dows metafile (.wmf) format

•

The complete

OOOO

ibid or IbidViewer must be installed on the

recipient’s PC to be able to read the ibid file.

The

E-mail application (e.g., Microsoft Outlook) to send the

ibid

Send option uses your standard MAPI-enabled

ibid

files as E-mail attachments.

Working with ibid Files 4-5

application, you can se nd

ibid

ibid

file (.wbd)

ibid

files to

Whiteboard User Guide

OOOO

Both you and the recipient must use a MAPI­enabled electronic mail application installed
on a Windows 95/98 or NT system.

Certain E-mail applica tions cannot ha ndle lar g e file s izes
(e.g., in excess of 1000 KB). If your E-mail system can­not accommodate large files, send several, smaller ones.

OOOO

You can configure ibid to warn you if the file
size exceeds a limit you set (see

ibid Warnings

Each time you send in

on page 6-3).

, select from the following

ibid

Specifying

options:

ibid

ibid

Send Options

Send Options

ibidibid

Send Options Send Options

Option Description

All snapshots and current board (Default) Sends the entire current ibid file.
Selected Snapshots (gra yed out if

no snapshots are selected)

Send the selected snapshot(s).

Current board Sends the contents of the current boa rd (you

do not need to take a snapshot).

ibid file Sends the entire ibid (.wbd) file. Recipients

must have ibid or IbidViewer to read the file.

Bitmap files Sends .bmp files, which can be opened in

any application that can read bitmap files
(e.g., Paint).

Windows metafiles Sends .wmf files, which can be opened in

any application that can read metafiles (e.g.,
Word).

To send all or part of an

1

1

Open the

1 1

2

2

(optional) Select the sn apshot(s).

2 2

4-6 Working with ibid Files

ibid

file.

ibid

file:

Sending a File via E-mail

3

3

Select File->Send. The following dialog appears:

3 3

4

4

Select the sent items: All snapshots and current

4 4

board or Current board.

5

5

Select the file type:

5 5

dows metafiles .

6

6

Click OK.

6 6

7

7

Select an E-mail application profile (e.g., Microsoft

7 7

Outlook) or create a new one by clicking New.

file, Bitmap files or Win-

ibid

OOOO

For more information on profiles, see your
Windows documentation.

8

8

Click OK. Your standard E-mail new message win-

8 8

dow appears with the

9

9

Address and send the E-mail normally.

9 9

file(s) atta ched.

ibid

Working with ibid Files 4-7

Whiteboard User Guide

Setting the E-mail file size warning

By default,
than 1000 KB. You can specify a different maximum file
size or deactivate the warning:

1

1

Select Edit->Options.

1 1

2

2

Click the General tab.

2 2

3

3

Enter a different maximum file size in the file size

3 3

field.
OR
Uncheck the warning option to deactivate it.

warns you before you send files larger

ibid

4

4

Click Apply and/or OK to confirm the setting and

4 4

close the dialog.

Using IbidViewer

IbidViewer is a freely distributable application that is
installed along with
do not have

OOOO

4-8 Working with ibid Files

Users who do not have ibid cannot edit ibid
files.

ibid

view

. It is designed to let users who

ibid

files.

ibid

Password Protecting a File

To send an

1

1

Use the Send feature to attach your

1 1

mail (see

2

2

Attach IbidViewer to the E-mail.

2 2

3

3

Instruct the recipients to double-click Ibidview.exe

3 3

first to install IbidViewer, then double-click the
file to view it .

file with Ibid Viewer:

ibid

Sending a File via E-mail

Password Protecting a File

OOOO

A password protected file can be opened only
by entering the correct password.

To password protect a file:

1

1

Open the

1 1

2

2

Select File->Password. The following dialog

2 2

appears:

ibid

file.

file to an E-

ibid

on page 4-5).

ibid

3

3

Enter a password.

3 3

4

4

Press Tab and enter the password again as a

4 4

confirmation.

5

5

Click OK to apply your password and close the dialog.

5 5

OOOO

The password applies only to the current ibid
file.

You can continue working in the file, but once you close

it, you must enter the password to open it.

Working with ibid Files 4-9

Whiteboard User Guide

Publishing a File as HTML

You can convert all or part of an
HTML format for posting on the Worldwide Web.

OOOO

Before using this feature, make sure the
Microsoft Web Publishing Wizard is installed
on your PC. If necessary, you can download
the wizard at www.microsoft.com/windows/
software/webpost.

To publish an

1

1

Open the file.

1 1

2

2

(optional) Select the snapshot(s) to be published.

2 2

3

3

Select File->Publish HTML. The following dialog

3 3

appears:

file as HTML:

ibid

(.wbd) file to

ibid

4

4

Enter a name fo r the HTML file.

4 4

4-10 Working with ibid Files

Publishing a File as HTML

5

5

Click Next. The following dialog appears:

5 5

6

6

Select the items to be published: Current Board,

6 6

Selected Snapshots (if you selected snapshots in
Step 2) or both.

7

7

Click Next. The following dialog appears:

7 7

OOOO

8

8

Select the image size and quality.

8 8

The higher the image quality and image size,
the larger the resulting file.

9

9

Click Next.

9 9

10

10

(optional) Enter a heading to appear on the HTML

10 10

page.

Working with ibid Files 4-11

Whiteboard User Guide

11

11

Click Next. The following dialog appears:

11 11

12

12

Select Web Page to post the files to your designated

12 12

URL, or select File to save the images in an HTML
file.

13

13

Click Finish.

13 13

•

If you selected File, yo u ar e pr ompted to select a

destination for the HTML file. The file and its

associated graphics folder are saved at that desti-

nation.

•

If you selected Web Page, the Web Publishing

Wizard starts. Follow the prompts to set up your

Web page.

OOOO

4-12 Working with ibid Files

The designated URL is set up in the Microsoft
Web Publishing Wizard. See your Windows
documentation or contact your network
administrator for more information.

5

5

55

Printing Your

Printing Your

Printing YourPrinting Your

Work

Work

WorkWork

In This Chapter...

~ 2

Setting Up for Printing

Printing from the Whiteboard

Printing from the ibid Application

Previewing Your Printout

~ 2

~ 2 ~ 2

~ 4

~ 4

~ 4 ~ 4

~ 2

~ 2

~ 2 ~ 2

~ 3

~ 3

~ 3 ~ 3

Specifying Print Options

Printing Your Work 5-1

~ 5

~ 5

~ 5 ~ 5

Whiteboard User Guide

Setting Up for Printing

Before you print from
tain print opt ions as follows:

1

1

Make sure at leas t one prin te r is inst alle d, connect ed

1 1

and powered on.

2

2

Open an

OOOO

2 2

3

3

Select File->Print Setup. The standard Windows

3 3

Print Setup dialog appears.

4

4

Select your printer.

4 4

5

5

Select the o rientation: P ortrait or La ndscape.

5 5

The default orientation matches your board
type.

6

6

Select the print options (paper size, printer proper-

6 6

ties, etc.) normally.

ibid

file.

, set up your printer and cer-

ibid

Printing from the Whiteboard

At the Polaroid whiteboard, print the current board image
by pressing Print. The whiteboard beeps and a snapshot
of the current board is printed using the current Print
Setup settings.

Pressing Print at the whiteboard does not insert a snap­shot into your

5-2 Printing Your Work

file or affect the image in any way.

ibid

Printing from the

In Projection mode, pressing Print at the whiteboard pro-

duces the following results:

Projection Mode Print Output

Projection Mode Print Output

Projection Mode Print OutputProjection Mode Print Output

Active Application Print Output

ibid

Application

ibid

NetMeeting whiteboard NetMeeting snapshot (via the Print dialog)
Other Screen contents (no Print dialog)

Selected snapshot (via the Print dialog)

Printing from the ibid Application

Printing with custom print options

1

1

Open an

1 1

2

2

(optional) Select the sn apshot(s) to print.

2 2

3

3

Select File->Print. The following dialog appears:

3 3

ibid

file.

4

4

Specify your print opt ions. Fo r more i nform ation on

4 4

print options, see
page 5-5.

Printing Your Work 5-3

Specifying Print Options

on

Whiteboard User Guide

5

5

(optional) C lick Preview to check the image before

5 5

it is printed.

6

6

Click Print.

6 6

Printing with current printer settings

1

1

Open an

1 1

2

2

Select the s napshot(s) t o print.

2 2

3

3

Click .

3 3

ibid

file.

Previewing Your Printout

T o see how your o utput will app ear when printe d with the
current print settings:

1

1

In the

1 1

lowing dialog appears:

2

2

View your snapshots using the navigation buttons

2 2

and scroll bar.

3

3

Click Print to bring up the Print dialog, or click the

3 3

close box in the upper right corner to close the dia­log and return to the

file, select File->Print Preview. The fol-

ibid

main window.

ibid

5-4 Printing Your Work

Specifying Print Options

Specifying Print Options

When you select File->Pr int i n

appears:

Use this dialog to specify the following print settings:

•

Printer and printer properties

•

Which items t o print

•

Number of copies

•

How to print colors

•

Orientation

•

Headers and/or footers

, the following dialog

ibid

Printing colors

OOOO

Printouts are in color only if you are using a
color printer.

In the Color area you can specify two options:

•

•

Print pen colors as black:

when printing to a black-and-white printer. Col­ors are differentiated using shades of gray.

Print white background:

the background color to anything but white, use
this option to print on a white background with­out resetting the background color for the image
or file. If this option is unchecked, your non­white background prints as is.

Printing Your Work 5-5

Select this option

If you have changed

Whiteboard User Guide

Using headers and footers

By default,

files are printed with the following bold-

ibid

face header and footer:

Snapshot
caption

Date/time
taken

File name and current
date/time

Standard ibid
footer text

The header and footer text can be formatted using com­mands represented by codes (e.g., &b for boldface). To
customize your headers or footers, click a header/footer
field, then cli ck Commands (see the table

Commands

on page 5-7 for definitions).

Header/Footer

Keep the following in mind when using header/footer
commands:

•

Always place commands

text to which they apply. For example, to print

the word

&B&ICompany

•

You can use multiple commands in a field. Place

Company

.

in bold and italics, enter

a comma between computer-generated data

(e.g., file name, page number) and custom data

(e.g., font name, boldface).

•

If you use more than on e co mmand in a fiel d and

the commands conflict, the one cl osest to the text

takes precedence. For example, if you enter

&“Courier”&“Arial”Company

pany

prints in Ar ial.

5-6 Printing Your Work

immediately before

, the word

Com-

the

Specifying Print Options

OOOO

Note about TrueType fonts: If you specify a

large font size in Print Preview for these fonts,
the text may appear incorrectly. However, the
printout will be correct.

Header/Footer Commands

Header/Footer Commands

Header/Footer CommandsHeader/Footer Commands

Command Code Description

Snapshot Date
(Short Format)

Snapshot Date
(Long Format)

Snapshot Time &H or &h Inserts the time the snapshot was taken.
Snapshot Caption &M or &m Inserts the snapshot caption.
Current Date

(Short Format)
Current Date

(Long Format)
Current Time &T or &t Inserts the current time.

&g Inserts the date the snapshot was taken

in the format 01/01/00.

&G Inserts the date the snapshot was taken

in the format January 1, 2000.

&d Inserts the current date in the format

01/01/00.

&D Inserts the current date in the format

January 1, 2000.

Filename &F or &f Inserts the filename.
Total Pages &N or &n Inserts the total number of pages in the

file.
Page Number &P or &p Inserts the page number on each page.
Ampersand && Inserts the ampersand character (&).
Bold Text &B or &b Formats all the following text in the f ield in

boldface type.
Italic Text &I or &i Formats all the following text in the field in

italic type.
Underline Text &U or &u Underlines all the following text in the

field.
Strike Out Text &S or &s Strikes out all the following text in the

field.

Printing Your Work 5-7

Whiteboard User Guide

Header/Footer Commands

Header/Footer Commands

Header/Footer CommandsHeader/Footer Commands

(continued)

(continued)

(continued) (continued)

Command Code Description

Default Font &Z or &z Returns all the following text to the

default font (Arial).

Font Size &nn Sets the point size o f all the foll owing te xt

to the number you specify in nn (e.g., 08,
12, 18).

Font Name &"font name" Sets all the following text in the specified

font. Include the quotation marks and
type the font name exactly as it appears
in the Printer install menu in the Program
Manager.

5-8 Printing Your Work

Customizing

Customizing

CustomizingCustomizing

In This Chapter...

Restoring Window Positions

Displaying the Last File at Startup

Specifying ibid Warnings

Taking Automatic Snapshots

~ 2

~ 2

~ 2 ~ 2

~ 3

~ 3

~ 3 ~ 3

~ 3

~ 3

~ 3 ~ 3

6

6

66

ibid

ibid

ibidibid

~ 2

~ 2

~ 2 ~ 2

~ 4

Customizing ibid Sounds

Changing Pen and Eraser Widths

Changing Default Pen Options

Changing ibid Colors

Overriding a Screen Saver

Customizing ibid 6-1

~ 4

~ 4 ~ 4

~ 8

~ 8

~ 8 ~ 8

~ 6

~ 6

~ 6 ~ 6

~ 10

~ 10

~ 10 ~ 10

~ 6

~ 6

~ 6 ~ 6

Whiteboard User Guide

Restoring Window Positions

When you resize the
can set
launch the application or create a new .wbd file.

To restore your current window positions:

1

1

1 1

2

2

2 2

3

3

3 3

4

4

4 4

to restore those settings the next time you

ibid

Select Edit->Options.
Click the General tab.
Check the Restore previous window positions

checkbox.
Click Apply and/or OK to apply the setting and

close the dialog.

main window and panes, you

ibid

Displaying the Last File at Startup

You can set
the next time you launch the application. To do so:

1

1

Select Edit->Options.

1 1

to open the last file you were working in

ibid

2

2

Click the General tab.

2 2

3

3

Check the Open last file at startup checkbox.

3 3

OOOO

6-2 Customizing ibid

To open a new, blank file when you launch

ibid, leave this option unchecked.

4

4

Click Apply and/or OK to apply the setting and

4 4

close the dialog.

Specifying

Specifying ibid Warnings

ibid

Warnings

You can specify whether
following conditions:

•

When exiting
activity is no longer re corded when you cl ose the
application.

•

When you send
ments and they exceed a specified size (default:
1000 KB).

To set these warnings:

1

1

Select Edit->Options.

1 1

2

2

Click the General tab.

2 2

3

3

Check the checkbox for the desired option.

3 3

4

4

Click Apply and/or OK to apply the setting and

4 4

close the dialog.

ibid

will warn you under the

ibid

to remind you that whiteboard

snapshots as E-mail attach-

ibid

Taking Automatic Snapshots

You can set
intervals as follows:

1

1

Select Edit->Options.

1 1

to take automatic snapshots at regular

ibid

Customizing ibid 6-3

Whiteboard User Guide

2

2

Click the Auto Actions tab. The following dialog

2 2

appears:

3

3

Check the checkbox next to Take snapshot after the

3 3

whiteboard is idle.

4

4

Enter the amount of ti me to elapse before

4 4

a snapshot in minutes and seconds.

ibid

takes

5

5

Click Apply and/or OK to apply the setting and

5 5

close the dialog.

Customizing ibid Sounds

Audible feedback indicates which tool you are using. By
default, the whiteboard emits the following sounds:

•

Fanfare:

•

Beep:

•

Hum:

•

Clicks:

You can change the sounds associated with functions or
turn them off.

on startup and shutdown

selecting a tool (pen or eraser)

using an eraser function

touching or writing on the whiteboard

6-4 Customizing ibid

Customizing

ibid

Sounds

OOOO

If you turn sounds off, you get no audible
feedback that a particular tool is in use, that
the whiteboard is communicating with your
PC or that an error exists. We recommend that
you not customize sound settings until you
are thoroughly familiar with ibid.

To customize sound settings:

1

1

Select Edit->Options.

1 1

2

2

Click the Sounds tab. The following dialog appears:

2 2

OOOO

3

3

Select a sound for each function (whi teboard button

3 3

press, error, pen and eraser touch) from the drop­down menus.

To restore the default sounds, click Restore
Defaults.

4

4

Click Apply and/or OK to apply the settings and

4 4

close the dialog.

Customizing ibid 6-5

Whiteboard User Guide

Changing Pen and Eraser Widths

The pen and eraser width values in

•

•

•

To chang e width value s in the current and all futu re files:

1

1

Select Edit->Options.

1 1

2

2

Click the Pen and Eraser Widths tab. The following

2 2

dialog appears:

0.01 - .15 inches

Pen:
Narrow eraser:
Wide eraser:

1 - 5 inches

0.1 - 2.5 inches

ibid

are:

3

3

Enter the pen and eraser widths in the fields.

3 3

4

4

Click Apply and/or OK to apply the settings and

4 4

close the dialog.

Changing Default Pen Options

Changing the default pen color

The default pen color in
default color:

1

1

Select Edit->Options.

1 1

6-6 Customizing ibid

is Black. To change the

ibid

Changing Default Pen Options

2

2

Click the General tab.

2 2

3

3

Select a color from the Pen color on startup drop-

3 3

down menu.

4

4

Click Apply and/or OK to apply the setting and

4 4

close the dialog.

Changing the default pen time

You can set
specified amount of time. This fe ature prote cts your work
if your last action was an erasure and you forgot to spec­ify a new pen color.

OOOO

If you do not use this option, the tool you
select (pen or eraser) stays in effect until you
select a different one.

To set the default pen time:

1

1

Select Edit->Options.

1 1

2

2

Click the Auto Actions tab. The following dialog

2 2

appears:

to switch to the default pen color after a

ibid

3

3

Check the checkbox next to Switch to last used pen

3 3

after the whiteboard is idle.

Customizing ibid 6-7

Whiteboard User Guide

4

4

Enter the amount of time to elapse before

4 4

switches to the default pen in minutes and seconds
(default is 45 seconds).

5

5

Click Apply and/or OK to apply the setting and

5 5

close the dialog.

ibid

T o specify t he default pen co lor , see

pen color

on page 6-6.

Changing ibid Colors

Changing default pen and background colors

The available default colors in

•

•

These default pen colors are designed to correspond to
the colors of the buttons on the whiteboard and the mark­ers supplied with the Polaroid whiteboard.

As an example, the default colors appear as follows in

:

ibid

Red, Black, Green, Blue

Pens:
Background:

White

ibid

Changing the default

are:

You can select different colors from a palette of 16 addi­tional colo rs.

6-8 Customizing ibid

Changing

ibid

Colors

OOOO

The colors you select take the place of the
default colors.

To change the default colors:

1

1

Select Edit->Color. The following dialog appears:

1 1

2

2

Select a new pen and/or background color from one

2 2

or more of the dropdown menus.

3

3

To apply the new colors to the current file and all

3 3

future files, click Change Selection or Change All.
OR
To apply the new color s to future files only, click
Use for New Files.

If you applied the color change to the current file, your
new colors take effect immediately. For example:

Customizing ibid 6-9

Whiteboard User Guide

Restoring default pen and background colors

At any time, return the pen and background colors to the
system defaults by cl ickin g Res tore Defa ults i n the Color
dialog.

OOOO

All default colors are restored.

Overriding a Screen Saver

OOOO

This feature is not available under Windows NT.

When you are at the whiteboard, a screen saver running
on your PC may interfere with your ability to mo nitor the

application window as you work. You can override

ibid

your PC’s screen saver settings in
change those settings.

When you activate this option, the cursor on your screen
flickers slightly to indicate that the option is activated.

To override your screen saver:

1

1

Select Edit->Options.

1 1

2

2

Click the General tab.

2 2

3

3

Check the Override screen saver checkbox.

3 3

without having to

ibid

4

4

Click Apply and/or OK to apply the setting and

4 4

close the dialog.

6-10 Customizing ibid

Overlays

Overlays

OverlaysOverlays

In This Chapter...

How Overlays Work

Creating an Overlay

Adding an Overlay

Removing an Overlay

~ 2

~ 2

~ 2 ~ 2

~ 2

~ 2

~ 2 ~ 2

~ 3

~ 3

~ 3 ~ 3

~ 5

~ 5

~ 5 ~ 5

7

7

77

Using

Using

UsingUsing

Using Overlays 7-1

Whiteboard User Guide

How Overlays Work

Overlays are files, created i n any W indo ws applica tion or
in
use overlays:

Using overlays saves time when you create similar
images or want to add the same image to multiple snap­shots. Overlays can be reused, even after the whiteboard
is erased. You can remove an overlay, and only one over­lay can be used at a time.

Overlay files can be in any of the formats supported by

ibid

, that are pl aced onto an

ibid

•

As grids or patterns for r epeated use (such as bar
charts)

•

As forms

•

For headers or footers (for example, to incorpo­rate logos)

(bitmap, Windows metafile, JPEG or TIFF).

snapshot. You can

ibid

Creating an Overlay

You can create an overlay in
that can generate the following formats:

•

Bitmap (.bmp)

•

Windows metafile (.wmf)

•

JPEG (.jpg)

•

TIFF (.tif)

OOOO

7-2 Using Overlays

ibid creates overlays only in Windows metafile

format.

In
current board.

, you create an overlay file from a snapshot or the

ibid

or in any application

ibid

Adding an Overlay

To create an overlay file:

1

1

Open an

1 1

2

2

Click the desired image (snapshot or current board)

2 2

to display i t in the Selection pane.

3

3

Select Overlays->Create Overlay F ile. The follow -

3 3

ing dialog appears:

ibid

file.

4

4

Select the location to save the overlay and enter a

4 4

name for the overlay file.

5

5

(optional) To use the overlay for the current board,

5 5

check the checkbox.

6

6

Click Create.

6 6

Adding an Overlay

You can add an overlay file to one or more snapshots in
your current

Adding an overlay from a file

1

1

Open an

1 1

2

2

(optional) Select the snapshot(s) to which you want

2 2

to add the overlay.

ibid

ibid

file at any time.

file.

Using Overlays 7-3

Whiteboard User Guide

3

3

Select Overlays->Add. The following dialog

3 3

appears:

4

4

Enter the path and name of a file in a supported

4 4

format or click Browse to select a file from the file
dialog.

5

5

Click Add to Selection to add the overlay to the

5 5

selected snapshot(s).
OR
Click Add to All to add the overlay to all snapshots
in the file.

Adding the current overlay to another snapshot

ibid

1

1

Add an overlay to the current board.

1 1

2

2

Click a snapshot in th e Snapshot pane to d isplay it in

2 2

the Selection pane.

3

3

Select Overlays->Add from Current Board.

3 3

OOOO

This option is available only if the current
board contains an overlay.

Inserting a screenshot as an overlay

You can add the current contents of the screen to a snapshot
as an overlay. Use this feature, for example, to annotate:

•

Your desktop

•

An

•

A window from another application

ibid

window

7-4 Using Overlays

Removing an Overlay

To insert a screenshot as an overlay:

1

1

Open an

1 1

2

2

(optional) Select the snapshot(s) to which you want

2 2

to add the overlay.

3

3

Select Overlays->Add from Screen.

3 3

ibid

file.

OOOO

OOOO

To avoid capturing the ibid application, mini­mize it first.

4

4

Arrange the screen contents as desired (including

4 4

opening other applications).

5

5

Press F11.

5 5

Although there is no visible or audible feed­back, the screenshot is added to the snap­shot(s).

6

6

View the snapshot with the new overlay in

6 6

Removing an Overlay

A snapshot can contain only one overlay at a time. To
change overlays, add an overlay to the snapshot. You are
prompted to replace the existing overlay.

To remove an overlay from a snapshot:

ibid

.

OOOO

1

1

Click the snapshot in th e Snap shot pa ne to dis play i t

1 1

in the Selection pane.

2

2

Select Overlays->Remove.

2 2

3

3

Click Yes to confirm the removal.

3 3

To remove all overlays from all snapshots,
select Overlays->Remove All.

Using Overlays 7-5

Whiteboard User Guide

7-6 Using Overlays

Projection

Projection

ProjectionProjection

In This Chapter...

Understanding LCD Projection

Configuring Projection

Customizing Projection Settings

Using

Using

UsingUsing

with

with

with with

~ 2

~ 2

~ 2 ~ 2

~ 2

~ 2

~ 2 ~ 2

~ 6

~ 6

~ 6 ~ 6

8

8

88

ibid

ibid

ibidibid

Entering and Leaving Projection Mode

~ 8

Projection Mode Basics

Annotating in Projection Mode

Using Projection with PowerPoint

Using Projection with ibid 8-1

~ 8

~ 8 ~ 8

~ 10

~ 10

~ 10 ~ 10

~ 13

~ 13

~ 13 ~ 13

~ 8

~ 8

~ 8 ~ 8

Whiteboard User Guide

Understanding LCD Projection

Your Polaroid whiteboard and
a PC can be connected to a front-projection LCD projec­tor to provide many useful features:

•

Use the whiteboard as a touchscreen to control
your PC

•

Run slide presentations en tirely from the
whiteboard

•

Capture and annotate all or part of a screenshot.

•

Project the
and use the applicati on tool s from t he white board

•

Use multiple whiteboards (for example, one for
projection and a second for writing)

In Projection mode you can use all the
tures and use your finger as a mouse to control your PC.
For details, see

ibid

Projection Mode Basics

Configuring Projection

software installed on

ibid

application onto the whiteboard

tools and fea-

ibid

on page 8-8.

After you calibrate projection using this procedure, you
can set Polar oid to retain the calibration settings (see

Customizing Projection Settings

Configuring projection for one whiteboard

1

1

Connect your Polaroid whiteboard, PC and LCD

1 1

projector.

2

2

Turn on the LCD projector and project the image

2 2

completely and squarely onto your whiteboard’s
white area, without covering the icon strip or white­board frame.

OOOO

8-2 Using Projection with ibid

The projected image need not completely
cover the white area.

on page 8-6).

Configuring Projection

3

3

Launch

3 3

4

4

Press Projection on the whiteboard.The following

4 4

appears:

5

5

On the whiteboard, touch the points where the red

5 5

lines intersect in order as prompted.

ibid

.

OOOO

OOOO

You can also configure projection using the

ibid application (see

tion

on page 1-8).

You are now in Projection mode, indicated by the lit Pro­jection LED o n the whiteboard and the floati ng
Dashboard on the screen.

It is recommended that you use the stylus to
annotate in Projection Mode (see

in Projection Mode

Calibrating LCD Projec-

ibid

Annotating

on page 8-10).

Configuring projection with multiple whiteboards

1

1

Connect your Polaroid whiteboards, PC and LCD

1 1

projector.

2

2

Determine which whiteboard will be used for

2 2

projection.

Using Projection with ibid 8-3

Whiteboard User Guide

3

3

Turn on the LCD projector and project the image

3 3

completely and squarely onto your projection white­board’s white area, without covering the icon strip
or whiteboard frame.

OOOO

The projected image need not fill the entire
whiteboard.

4

4

Launch

4 4

5

5

Select Edit->Configure Whiteboard. The following

5 5

dialog appears:

6

6

If the Whiteboard Status indicates that your PC and

6 6

whiteboard are communicating, proceed with the
next step. Otherwise, click Multi-panel board. The
following dialog appears:

ibid

.

8-4 Using Projection with ibid

Configuring Projection

7

7

Check off the COM ports to which your whiteboards

7 7

are attached or click Find Whiteboards to let
locate them.

8

8

Click Next. The following dialog appears:

8 8

9

9

Check the Use projection screen feature checkbox.

9 9

ibid

10

10

Click Finish. The following dialog appears:

10 10

11

11

Touch the whiteboard you are using for projection.

11 11

The dialog changes to reflect your choice.

12

12

Click Finish.

12 12

Using Projection with ibid 8-5

Whiteboard User Guide

13

13

Click Calibrate Board. The following dialog

13 13

appears:

14

14

On the projection whiteboard, touch the points

14 14

where the red lines intersect in order as prompted.

15

15

In

15 15

You are now in Projection mode, indicated by the lit Pro­jection LED o n the whiteboard and the floati ng
Dashboard on the screen.

, click Fini sh.

ibid

ibid

OOOO

You cannot annotate the whiteboard in this
mode. For details on annotating in Projection
mode, see
page 8-10.

Annotating in Projection Mode

Customizing Projection Settings

You can customize projection settings in

1

1

Select Edit->Options.

1 1

8-6 Using Projection with ibid

as follows:

ibid

on

Customizing Projection Settings

2

2

Click the Projection tab. The following dialog

2 2

appears:

3

3

Select your settings (see the table below).

3 3

Projection Tab Settings

Projection Tab Settings

Projection Tab SettingsProjection Tab Settings

Setting Description

Annotation Pen Size Set the default pen size for annotating in

Projection mode.

Mouse Mode Set the default as left or right mouse button

down. (The Dashboard contains a right
mouse click button.)

Dashboard Position Set the default corner of the screen for the

ibid Dashboard to appear. You can drag the

Dashboard to any position on the screen.

Use previous calibration points If your whit eboard and p rojector are in fixed

positions, check th is box to us e the pr eviou s
calibration points.

Dashboard autoshrink Reduces the ibid Dashboard to the Show

T ools button after 10 seconds to save space.

Using Projection with ibid 8-7

Whiteboard User Guide

Entering and Leaving Projection Mode

Once you have configured your system for projection

Configuring Projection

(see
or leave Projection mode in one of three ways:

•

On the whiteboard, press Projection.

•

In

, click .

ibid

•

In

, select Edit->Projection.

ibid

Projection mode is i ndicated by the li t Project ion LED on
the whiteboard and the

on page 8-2), you can enter

Dashboard on screen.

ibid

Projection Mode Basics

Controlling your PC

In Projection mode, your finger or the stylus provided
with the whiteboard act as a mouse:

OOOO

OOOO

These are default settings with the left mouse
button down. If you set the right button down
as the default (see
page 8-7), add an extra tap for each action.

•

Tap the whiteboard once to click.

•

Tap the whiteboard twice ra pi dly to double-click.

•

Hold your finger or the stylus down and pull it
across the surface to simulate a clic k-and-drag
operation (e.g., to move a dialog).

Use only your finger or the stylus in Projec­tion mode, not the markers (see

Projection Mode

•

For a right click, touch Right Click on the
Dashboard, then tap the whiteboard.

Projection Tab Settings

Annotating in

on page 8-10).

on

ibid

8-8 Using Projection with ibid

Projection Mode Basics

Using the ibid Dashboard

The

Dashboard appears only in Proje ction mode and

ibid

provides the following tools:

Recalibrate the Whiteboard

Touch to calibrate the bo ard if the
projector or board has been moved.

Show/Hide the Tools

Touch Show Tools to expand
the Dashboard. Touch Hide
Tools to collapse it to save
space.

Right Mouse Click

Touch to make your
next tap a right
mouse click. (Touch
this button before
each right click.)

Use the Escape Key

Touch to perform the same action as
the Escape key on the keyboard (for
example, to leave full-screen view).

Annotate Full Screen

Touch to “freeze” the
entire screen for
annotation.

Annotate a Custom Area

Touch, then drag to select a
custom-shaped area of the pro­jected screen for annotation.

Show Annotation Area Tools

Touch to reveal three an notati on
area choices.

Annotate a Rectangular
Area

T ouc h, then drag to select
a rectangular area of the
projecte d screen for
annotation.

Using Projection with ibid 8-9

Whiteboard User Guide

Annotating in Projection Mode

In Projection mode, you can capture all or part of the
screen and annotate it using the whiteboard pens. When
you are done annotating, you can take a snapshot of the
image. This is particularly useful when viewing other
applications. For example, you can annotate slides in
PowerPoint:

OOOO

The projected image and any annotations are
recorded in ibid, not in the original application
file (e.g., PowerPoint).

For more information on using Power Point with

Using Projection with PowerPoint

Annotating a full screen

1

1

Display the desired image on the whiteboar d.

1 1

2

2

Press a pen button to begin annotating. The screen

2 2

“freezes,” the pen’s LED lights, a pen tool appears
in the middle of the screen and the floating annota­tion toolbar appears on the right side of the screen.

3

3

Annotate the image as desired.

3 3

8-10 Using Projection with ibid

on page 8-13.

ibid

, see

Annotating in Projection Mode

4

4

Use the floating annotation toolbar that appears on

4 4

the right side of the screen to change annotation
tools (see
page 8-12 for more information).

5

5

(optional) P ress Snapshot (or touch ) to take a

5 5

snapshot and continue annotating.
OR

Press Snapshot/Erase All (or touch ) to take a
snapshot and leave Annotation mode.

Using the floating annotation tools

Annotating a selected area of the screen

You can select an area of the screen to be annotated as
follows:

1

1

Display the desired screen on the whiteboard.

1 1

2

2

Touch Annotate on the

2 2

tation area buttons appear.

Dashboard. Three anno-

ibid

on

3

3

Touch the button for the shape you want to a nnotate.

3 3

4

4

Drag your finger around the area to annotate. The

4 4

area is sized to fill the projection area.

OOOO

Do not lift your finger until you have selected
the entire area.

5

5

Annotate the image (see Steps 2 through 5 under

5 5

Annotating a full screen

on page 8-10).

Toggling between ibid and the current screen

When annotating in Projection mode, you can switch
between the current screen and the
dow to check how
snapshots:

Using Projection with ibid 8-11

is recording your annotat ions and

ibid

application win-

ibid

Whiteboard User Guide

•

To bring up the
Show Board.

•

With

in the foreground, to return to the

ibid

application you were most recently in, press
Show Board.

application window, press

ibid

OOOO

Pressing a pen with ibid in the foreground
switches the

pen to Annotation mode.

ibid

Using the floating annotation tools

When annotating in Projection mode, the floating annota­tion toolbar appears on the right side of the screen. The tools
duplicate the whiteboard and

Show More Tools

Next Snapshot

Previous Snapshot

Print

Snapshot

Show ibid

Red Pen

Black Pen

Green Pen

Blue Pen

Narrow Erase

Wide Erase

Snapshot/Erase All

application functions:

ibid

Leave Annotation
Zoom In
Zoom Out
Fit To Window
Small Pen Size
Medium Pen Size
Large Pen Size

(The tools on the right
appear only when you
touch the Show More
Tools button at the top.)

8-12 Using Projection with ibid

Using Projection with PowerPoint

Using Projection with PowerPoint

You can use

to control a Microsoft PowerPoint pre-

ibid

sentation from the whiteboard with no need for a mouse
or keyboard to navigate the slides. Slides can also be
annotated and saved as snapshots in

To use
Projection mode in

jection Mode

in Projection mode with PowerPoint, enter

ibid

Entering and Leaving Pro-

(see

ibid

on page 8-8) and start the slide presentati on

ibid

.

in PowerPoint.
The whiteboard icon strip buttons function as follows

with PowerPoint:

Show/Hide Dashboa rd
Show Next Slide
Show Previous Slide
Print Slide
Take a Snapshot of the Slide
Show ibid (Minimize ibid to return to PowerPoint)
Enter/Leave Projection Mode
Start Annotating in Red
Start Annotating in Black
Start Annotating in Green
Start Annotating in Blue
Narrow Erase
Wide Erase
Take a Snapshot of the Slide and Erase the Board

OOOO

To annotate a slide, press a pen button (or
touch an icon on the floating annotation tool­bar). Press Next, Previous or Snapshot/Erase
All to leave Annotation mode.

Using Projection with ibid 8-13

Whiteboard User Guide

8-14 Using Projection with ibid

NetMeeting

NetMeeting

NetMeetingNetMeeting

In This Chapter...

NetMeeting and ibid

NetMeeting Requirements

Using ibid in a NetMeeting

Using

Using

UsingUsing

ibid

ibid

ibidibid

~ 2

~ 2

~ 2 ~ 2

~ 2

~ 2

~ 2 ~ 2

~ 3

~ 3

~ 3 ~ 3

9

9

99

with

with

with with

Using ibid with NetMeeting 9-1

Whiteboard User Guide

NetMeeting and ibid

Using Microsoft NetMeeting ® you can hold vi deo, voice
and data conferencing sessions with remote users via:

•

Local or Wide Area Network (LAN/WAN)

•

Internet

•

Modem-to-modem connection

By sharing the
conference, all participants can share the whiteboard.
The
tional with NetMeeting.

OOOO

annotation and projection tools are fully func-

ibid

For more information about NetMeeting, visit
www.microsoft.com/netmeeting or view the
built-in Help system in the application.

application through a NetMeeting

ibid

NetMeeting Requirements

•

PCs running Windows 95, 98 or NT 4.0

•

A LAN/WAN, Internet or direct modem
connection

•

NetMeeting 2.0 or greater

•

Any model Polaroid whiteboard running
software

ibid

2.0

9-2 Using ibid with NetMeeting

Using

ibid

Using ibid in a NetMeeting

in a NetMeeting

You can use

with NetMeeting in two basic ways:

ibid

Sharing the ibid application in NetMeeting

You can shar e the
all participants the ability to work with the application as
follows:

1

1

Follow the NetMeeting instructions to select

1 1

as a shared application (see the NetMeeting
documentation).

2

2

Make sure the NetMeeting icon on the

2 2

bar is not pressed.

3

3

Minimize

3 3

ibid

application in NetMeeting, giv ing

ibid

.

Using ibid with the NetMeeting whiteboard

You can connect the Polaroid whiteboard and the Net­Meeting whiteboard so all annotations are recorded on
both boards as follows:

ibid

ibid

tool-

1

1

In

1 1

2

2

Click the NetMeeting Auto Actions tab. The follow-

2 2

ing dialog appears:

, select Edit->Options.

ibid

Using ibid with NetMeeting 9-3

Whiteboard User Guide

3

3

Click both Enable buttons.

3 3

OOOO

OOOO

To receive but not participate in a NetMeeting
conference, click the Disable button under
Copy from Ibid into NetMeeting.

4

4

Click Apply and/or OK to apply the setting and

4 4

close the dialog.

5

5

Start or join a NetMeeting conf erenc e (see you r Net-

5 5

Meeting documentation).

6

6

Connect

6 6

clicking in
whiteboard. The status bar indicates:

If the status bar indicates “Cannot find Net­Meeting Whiteboard,” open the NetMeeting
whiteboard in NetMeeting.

7

7

Use the

7 7

whiteboard. All participants see the results on the
NetMeeting whiteboard.

to the NetMeeting whiteboard by

ibid

or selecting Edit->NetMeeting

ibid

pen and erase tools to annotate the

ibid

OOOO

9-4 Using ibid with NetMeeting

Annotatio ns using th e NetMeet ing shape to ols
(squares, circles, etc.) are not recorded in ibid.

8

8

(optional) Use the snapshot tools to record snapshots

8 8

in

and scan through them using Forward and

ibid

Back.

Using

ibid

in a NetMeeting

Using ibid Projection mode with NetMeeting

If you are in Projection mode and connected to a
NetMeeting conference, note the following:

•

The Show Board button toggles between the
NetMeeting whiteboard (not the Polaroid wh ite­board) and the current screen.

•

To check how
the

application window, then press Show

ibid

Board to return to the NetMeeting whiteboa rd
(

minimizes itself).

ibid

•

Use the stylus to annotate the whiteboard, not the
markers.

is recording d ata, maximize

ibid

Using ibid with NetMeeting 9-5

Whiteboard User Guide

9-6 Using ibid with NetMeeting

10

10

1010

Tips and Help

Tips and Help

Tips and HelpTips and Help

In This Chapter...

~ 2

Getting Online Help

Troubleshooting Hardware

Troubleshooting Communications

Troubleshooting ibid Software

Troubleshooting ibid and NetMeeting

Technical Support

~ 2

~ 2 ~ 2

~ 6

~ 6

~ 6 ~ 6

~ 2

~ 2

~ 2 ~ 2

~ 3

~ 3

~ 3 ~ 3

~ 4

~ 4

~ 4 ~ 4

~ 5

~ 5

~ 5 ~ 5

Care and Maintenance

Whiteboard Warranty

Tips and Help 10-1

~ 7

~ 7

~ 7 ~ 7

~ 8

~ 8

~ 8 ~ 8

Whiteboard User Guide

Getting Online Help

Online Help is available while

is running, as well as

ibid

when it is closed:

Accessing

Accessing

Accessing Accessing

Option Procedure

ibid Help file With ibid closed, in the Windows taskbar,

Help topics

Context-sensitive Help for a specific
feature

Context-sensitive Help for a dialog

ibid

ibid

Online Help

Online Help

ibidibid

Online Help Online Help

select Start->Programs->Ibid->Ibid Help.

In ibid, select Help->Topics or click .

In ibid, press F1 or click , then click on
the feature or dialog.

In the dialog, press F1 or click

the Help

button.

Brief description of a feature Hold your cursor over the feature and read

the bottom left corner of the ibid main
window.

Troubleshooting Hardware

Whiteboard

It is normal for your Polaro id white board to make the fol ­lowing sounds:

•

Fanfare:

•

Beep:

•

Hum:

•

Clicks:

10-2 Tips and Help

on startup and shutdown

selecting a tool (pen or eraser)

using an eraser function

touching or writing on the whiteboard

Troubleshooting Communications

Whiteboard Troubleshooting

Whiteboard Troubleshooting

Whiteboard TroubleshootingWhiteboard Troubleshooting

Problem Cause Solution

Green LED off No power Plug in the whiteboard

power cable .

Green LED blinking No communication with

the ibid software

Green LED blinking
rapidly

Green LED very bright Whiteboard is being

No sound Sounds turned off

Power supply problem Unplug the whiteboard

touched

Insufficient pressure
while annotating

Re-specify the COM port
for the whiteboard in ibid
(see Troubleshooting
Communications below
and Configuring Your
Whiteboard on page1-6).

power cable and plug it
back in.

Make sure nothing is
touching or leaning
against the whiteboard.

Turn sounds on (see
Customizing ibid Sounds
on page 6-4).
Maintain firm, consistent
pressure whil e a nn ot ati ng.

Troubleshooting Communications

If you cannot establish communications properly with
your Polaroid whiteboard, there may be a device conflict
with another device connected to your PC. Check the
COM ports in use by the whiteboard and other devices.

Typical COM Port Settings

Typical COM Port Settings

Typical COM Port SettingsTypical COM Port Settings

COM Port IRQ Address

COM1 4 3F8
COM2 3 2F8
COM3 4 3E8
COM4 3 2E8

Tips and Help 10-3

Whiteboard User Guide

OOOO

For more information on troubleshooting COM
ports and serial devices, see your Windows
documentation.

Troubleshooting ibid Software

Everything you write or draw on the whiteboard is
recorded as long as

Problem Cause Solution

Some annotations not
recorded properly

ibid

ibid

Troubleshooting

Troubleshooting

ibidibid

Troubleshooting Troubleshooting

Insufficient pressure
while annotating on the
whiteboard

Moist markers Let markers dry a little

Multiple contact points on
whiteboard

ibid

is open.

Maintain firm, consistent
pressure whil e a nn ot ati ng.

and repeat the annotation.
Contact the whiteboard

only with the pen or
eraser.

Improper eraser use For narrow erasures,

Device conflict with
another device

Electronic interference Relocate the board.

Squeaking noise while
using a marker

In Projection mode,
touching the whiteboard
makes a mark

10-4 Tips and Help

Too much pressure Use less, but consistent,

Projection annotation is onLeave annotation mode

maintain firm, consistent
pressure. For wide era­sures, place the white­board eraser felt-side flat
on the whiteboard.

Make sure the IRQs of the
whiteboard and other
serial device (e.g., modem
or PDA) are different.

pressure.

by touching to show

ibid or .