Pinnacle Systems Nearchive - 1.0 Administrator’s Guide

Avid® Nearchive

™

Administrator’s and User’s Guide

make manage move | media

™

Avid

®

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Avid Nearchive Administrator’s and User’s Guide • Part 0130-05702-01 • April 2003

Contents

Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Who Should Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

If You Need Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Related Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

If You Have Documentation Comments . . . . . . . . . . . . . . . . . . . . . . . . . 12

How to Order Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Avid Educational Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Chapter 1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

The Nearchive System Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Nearchive MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Nearchive TransferManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Supported Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

About Adding Media Objects to the Nearchive System . . . . . . . . . . 15

About Finding Media Objects — Searching and Browsing . . . . . . . 15

About Retrieving Media Objects from the Nearchive System . . . . . 15

Accessing and Logging In to the Nearchive System . . . . . . . . . . . . . . . 16

Opening the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Logging In as Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

User Interface Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Mode Selector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Control Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Results Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Logging Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Chapter 2 Administrative Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Accessing Shortcut Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Privilege Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

The Users List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Creating User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Editing User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Deleting User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Maintenance Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Performing Database Maintenance Tasks . . . . . . . . . . . . . . . . . . . . 30

Managing Database Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Deleting Media Pending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Hiding the Delete Media Pending Catalog . . . . . . . . . . . . . . . . . . . . 32

Deleting Disassociated Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Checking Consistency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Database Backup and Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Specifying the Location for the Nearchive System

Backup Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Backing Up the Nearchive System Database. . . . . . . . . . . . . . . . . . 37

Restoring the Nearchive System Database . . . . . . . . . . . . . . . . . . . 38

Setting the Session Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Setting the Default Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Creating Volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Sharing Volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Setting the Desktop Check-in Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Syncing with Shared Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Resyncing to the Shared Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Recovering from a Server Crash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Restarting the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Chapter 3 Moving Media Objects into and out of

Nearchive MediaManager. . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Configuring TransferManager on Standalone Editing Applications. . . . . 54

Transferring Media Objects from an Avid Unity MediaNetwork

Workgroup to the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . 55

6

Transferring Media Objects from an Avid Editing Application to the

Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Checking In a File from Your Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Retrieving Media Objects from the Nearchive System and

Restoring Them to an Avid Unity MediaNetwork Workgroup . . . . . . . 60

Retrieving Media Objects from the Nearchive System and

Restoring Them to Your Avid Editing Application . . . . . . . . . . . . . . . . 60

Organizing Media Objects with Catalogs . . . . . . . . . . . . . . . . . . . . . . . . 62

Moving Media Objects to Catalogs . . . . . . . . . . . . . . . . . . . . . . . . . 63

Adding Media Objects to Catalogs. . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using Catalogs to Organize Media . . . . . . . . . . . . . . . . . . . . . . . . . 64

Chapter 4 Finding Media Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Simple Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Saving Your Simple Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Extended Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Specifying Attribute Names, Operators, and Values . . . . . . . . . . . . 70

Performing an Extended Search . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Refining a Search You Just Performed . . . . . . . . . . . . . . . . . . . . . . 75

Saving Your Extended Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Managing Saved Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Viewing a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Editing the Name and Description of a Saved Search . . . . . . . . . . . 77

Deleting a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Browsing a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Displaying Catalogs on a Macintosh Client . . . . . . . . . . . . . . . . . . . 79

Creating a New Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Changing a Catalog Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Changing Access Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Adding Users to a Catalog. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Setting an Existing Catalog to Public Access . . . . . . . . . . . . . . . . . 83

Creating an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing the Access List of a Catalog . . . . . . . . . . . . . . . . . . . . . . 85

Editing an Existing Access List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Deleting an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

7

Chapter 5 Viewing and Using Your Search Results. . . . . . . . . . . . . . . . . 91

Viewing Your Search Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Display Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Media Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Sorting Media Objects in the Results Frame . . . . . . . . . . . . . . . . . . 94

Selecting Media Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Viewing Head Frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Obtaining Media Size Information . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Obtaining Detailed Object Information . . . . . . . . . . . . . . . . . . . . . . . 98

Viewing Media Relatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Finding Other Clips from the Same Source Tape. . . . . . . . . . . . . . 101

Moving Your Search Results. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Adding Media Objects to Catalogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Deleting Media Objects from Nearchive MediaManager. . . . . . . . . . . . 103

Deleting a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Deleting Selected Media Objects . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Deleting Audio and Video Separately. . . . . . . . . . . . . . . . . . . . . . . 105

Chapter 6 Using Nearchive TransferManager. . . . . . . . . . . . . . . . . . . . . 107

Nearchive TransferManager Overview . . . . . . . . . . . . . . . . . . . . . . . . . 107

Transfer Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Setting Up the Avid Editing Application for Transfers . . . . . . . . . . . . . . 109

Monitoring Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Monitoring the Transfer from Within the Avid Editing

Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Status Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Sorting the Transfer Status Columns . . . . . . . . . . . . . . . . . . . . 113

Clearing the Transfer Status Window . . . . . . . . . . . . . . . . . . . 114

Monitoring Transfers from Your Browser . . . . . . . . . . . . . . . . . . . . 114

Detail Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

History Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

8

Using This Guide

Congratulations on your purchase of Avid® Nearchive™, a powerful
storage solution. The Nearchive system allows Avid’s customers to store
media files on local shared drives instead of on Avid Unity

Who Should Use This Guide

This guide is intended for the Nearchive system administrators and users.

About This Guide

The Contents lists all topics included in the book. They are presented with
the following overall structure:

• Chapter 1 helps you set up your work environment and get oriented
with beginning concepts and general workflow.

™

file systems.

• Chapter 2 describes Administrative tasks.

• Chapter 3 to Chapter 5 describe how to set up your work environment
and how to use Nearchive MediaManager, with clear and
comprehensive step-by-step procedures.

• Chapter 6 describes how to use Nearchive TransferManager to monitor
your media file transfers.

Using This Guide

Symbols and Conventions

Avid documentation uses the following symbols and conventions:

Symbol or Convention Meaning or Action

n

c

w

> This symbol indicates menu commands (and

t

k This symbol represents the Apple or Command key.

A note provides important related information,
reminders, recommendations, and strong
suggestions.

A caution means that a specific action you take could
cause harm to your computer or cause you to lose
data.

A warning describes an action that could cause you
physical harm. Follow the guidelines in this
document or on the unit itself when handling
electrical equipment.

subcommands) in the order you select them. For
example, File > Import means to open the File menu
and then select the Import command.

This symbol indicates a single-step procedure.
Multiple arrows in a list indicate that you perform
one of the actions listed.

Press and hold the Command key and another key to
perform a keyboard shortcut.

10

Margin tips In the margin, you will find tips that help you

perform tasks more easily and efficiently.

Italic font Italic font is used to emphasize certain words and to

indicate variables.

Courier Bold font

Click Quickly press and release the left mouse button

Courier Bold font identifies text that you type.

(Windows) or the mouse button (Macintosh).

If You Need Help

Symbol or Convention Meaning or Action

Double-click Click the left mouse button (Windows) or the mouse

button (Macintosh) twice rapidly.

Right-click Quickly press and release the right mouse button

(Windows only).

Drag Press and hold the left mouse button (Windows) or

the mouse button (Macintosh) while you move the
mouse.

Ctrl+key

k+key

If You Need Help

If you are having trouble using the Nearchive system:

1. Retry the action, carefully following the instructions given for that task
in this guide. It is especially important to check each step of your
workflow.

2. Check the release notes supplied with your Avid application for the
latest information that might have become available after the hardcopy
documentation was printed.

3. Check the documentation that came with your Avid application or your
hardware for maintenance or hardware-related issues.

4. Visit the online Knowledge Center at www.avid.com/support. Online
services are available 24 hours per day, 7 days per week. Search this
online Knowledge Center to find answers, to view error messages, to
access troubleshooting tips, to download updates, and to read/join
online message-board discussions.

Press and hold the first key while you press the
second key.

5. For Technical Support, please call 800-800-AVID (800-800-2843).
For Broadcast On-Air Sites and Call Letter Stations, call

800-NEWSDNG (800-639-7364).

11

Using This Guide

Related Information

The following documents provide more information about the Nearchive
system:

• Avid Nearchive Version 1.0 Release Notes

• Avid Nearchive Hardware Setup Guide

If You Have Documentation Comments

Avid Technology continuously seeks to improve its documentation. We
value your comments about this guide, the Help, and other Avid-supplied
documentation.

Simply e-mail your documentation comments to Avid Technology at

[e-mail]

Please include the title of the document, its part number, and the specific
section you are commenting on in all correspondence.

How to Order Documentation

To order additional copies of this documentation from within the
United States, call Avid Sales at 800-949-AVID (800-949-2843). If you are
placing an order from outside the United States, contact your local
Avid representative.

Avid Educational Services

For information on courses/schedules, training centers, certifications,
courseware, and books, please visit www.avid.com/training or call
Avid Sales at 800-949-AVID (800-949-2843).

12

Chapter 1

Getting Started

The Nearchive system is a storage management tool that allows you to
store large numbers of media objects (master clips, sequences, effects, and
any other type of object that references digital media) in network-attached
storage and retrieve them later.

This chapter discusses the following topics:

• The Nearchive System Overview

• Accessing and Logging In to the Nearchive System

• User Interface Overview

• Getting Help

• Logging Out

The Nearchive System Overview

The Nearchive system has both MediaManager and TransferManager
components. You use Nearchive MediaManager to manage files and
initiate file transfers and Nearchive TransferManager to monitor file
transfers.

Chapter 1 Getting Started

Nearchive MediaManager

Nearchive MediaManager provides sophisticated search capabilities for
finding media objects stored in the Nearchive local storage. Nearchive
MediaManager is easy to access and use. Its user interface (UI) opens in a
standard Web browser and allows you to quickly search or browse its
contents for objects of interest. Drag-and-drop support allows you to add
Avid media objects to and retrieve Avid media objects from its database.

Nearchive TransferManager

You initiate file transfers through the Nearchive MediaManager UI, and
Nearchive TransferManager works in the background to move media
objects into and out of the Nearchive storage system. You use the
Nearchive TransferManager primarily to monitor transfer status through a
Web-based UI. You can also monitor your own transfers from within your
Avid application.

Supported Media Types

You can add the following media objects to Nearchive MediaManager:

• Master clip

•Subclip

•Files

• Sequence

• Effect (for example, titles, matte keys)

• Motion effect

• Rendered effect

• Group clips

14

The Nearchive System Overview

About Adding Media Objects to the Nearchive System

In a workgroup environment, you can send to the Nearchive system by
using an Avid editing application’s Transfer menu, or you can drag objects
from a workgroup MediaManager UI and drop them into the Nearchive
MediaManager UI.

In a standalone environment, you can send to the Nearchive system by
selecting Transfer > Send to Workgroup in the Avid editing application.

n

You must load the TransferManager client software on an editor to select
Transfer > Send to Workgroup.

For more information on adding media objects to the Nearchive system,
see Chapter 3.

About Finding Media Objects — Searching and Browsing

You can use Nearchive MediaManager to perform simple text-based or
extended searches. You typically base searches for media objects on their
associated attributes. For example, you can search for all media objects
that have the word “promo” in their names, all media objects from a
particular source tape, or all media objects from a particular tape that have
the word “promo” in their names.

You can also browse a catalog to find media objects. For more information
on searching, see Chapter 4.

About Retrieving Media Objects from the Nearchive System

Once you have found media objects that meet your search or browsing
criteria, Nearchive MediaManager offers multiple views of your results
and allows you to obtain detailed information about their attributes,
including media relatives. For more information, see Chapter 5.

When you are sure that you have found the media objects you want, you
can retrieve it from the Nearchive system.

15

Chapter 1 Getting Started

• In a workgroup environment, you can drag objects from Nearchive
MediaManager and drop them into a workgroup MediaManager or
into a bin in an Avid editing application.

• In a standalone environment, you can drag objects from Nearchive
MediaManager and drop them into a bin in an Avid editing
application.

For more information, see see Chapter 3.

Accessing and Logging In to the Nearchive System

The Nearchive UI is implemented as a dynamic Web page. You can open
the Nearchive UI with Internet Explorer 5.0 or later. This section describes
how to open the Nearchive Web page and then log in.

Opening the Nearchive System

16

n

You can access the Nearchive UI from the Nearchive Base Server or any
system running Internet Explorer that has a TCP/IP network connection to
the Nearchive Base Server by opening the appropriate dynamic Web page.

To open the Nearchive system, first obtain its Uniform Resource Locator
(URL) from your site administrator.

To open the page in Internet Explorer:

1. Start your Internet Explorer application.

2. Select File > Open (or press Ctrl+O).

3. Type the URL supplied to you by your administrator in the Open
dialog box, and then click OK.

Alternatively, if the Address toolbar is open, you can simply type the
URL there and press Enter (Windows) or Return (Macintosh).

After you open the Nearchive page for the first time by specifying its
address manually, create a shortcut or bookmark it for easy access.

Logging In as Administrator

Each time you open the Nearchive system, a login screen appears,
prompting you to enter a user name and password. To gain access to the
administrative functions of the Nearchive system, you must supply a user
name with administrative privileges. Once you have logged in as
administrator, you can access all the standard Nearchive system
functionality as well as its administrative functions.

Accessing and Logging In to the Nearchive System

n

The Nearchive system comes preconfigured with a default administrative
account (Administrator) with no associated password to allow you to log
in for the first time. Once you have logged in, Avid recommends that you
immediately specify a password for this account to prevent unauthorized
users from gaining administrative access to the Nearchive system.

Type any user name and password with administrative privileges in the
text boxes, and then click Login. The first time you need to log in (prior to
setting up user accounts), specify user name Administrator with no
password.

17

Chapter 1 Getting Started

User Interface Overview

Although the Nearchive MediaManager database actually runs on a
dedicated server system, you can easily access and use the database from
any Avid Unity MediaNetwork editor client by simply opening the
appropriate dynamic Web page in Internet Explorer.

Mode
selector

Mode­related
controls

18

Control frame

Results frame

The user interface is designed to provide access to the most commonly
used functions without using complex menus or multiple dialog boxes.

Whether you are accessing saved searches or browsing catalogs
(determined by the mode selector), the user interface displays controls to
perform searches and view head frames in the control frame. All results of
searching or browsing are displayed in the results frame.

Mode Selector

User Interface Overview

The following sections describe the parts of the Nearchive MediaManager
user interface:

• Mode Selector

• Control Frame

•Results Frame

The mode selector determines Nearchive MediaManager’s functional
mode and thus which mode-related controls are displayed in the user
interface. Table 1 describes the four available modes.

Table 1 Nearchive MediaManager Modes

Mode Description

Searches Edit, delete, and run saved searches.

For more information, see “Managing Saved Searches” on
page 76.

Catalogs Create, edit, delete, and browse Avid Nearchive

MediaManager catalogs.

For more information, see “Browsing a Catalog” on
page 78.

Services Check in files from your desktop. For more information,

see “Checking In a File from Your Desktop” on page 58.
For information on using the Transfer Status window for
monitoring the transferring of files from one workgroup to
another workgroup, see “Monitoring Transfers” on
page 111.

You can also browse incoming catalogs to get the status of
transfers.

Administration Perform administration tasks. See “User Accounts” on

page 24.

19

Chapter 1 Getting Started

Control Frame

The control frame is the focus of all operations that you can perform using
Nearchive MediaManager. Except in Administration mode, it provides
access to the Head Frame Viewer, Simple Search controls, and Desktop
Check-In. Additionally, the control frame provides a central area whose
contents are determined by the selected mode.

Head
Frame
Viewer

Mode-related
view

Simple Search
controls

n

Triangle icons

If the Head Frame Viewer and Simple Search controls are closed, you can
open them by clicking the Triangle icons in their headers. Click either or
both Triangle icons again to close the Head Frame Viewer or Simple
Search controls to make space available for the selected mode-related
view.

20

Results Frame

User Interface Overview

The results frame displays the media objects returned by your search and
browse operations. The results frame offers three views and access to other
information such as media relatives. The three views are Storyboard,
Frame, and Text view. For more information, see “Display Views” on
page 93.

View options

21

Chapter 1 Getting Started

Getting Help

Online Help is provided with the Nearchive system.

To access Help:

t Click Help in the Nearchive system banner.

Logging Out

When you are finished using the Nearchive system, you should log out
rather than leave it open or access another page in Internet Explorer.

To log out:

t Click Logout in the Nearchive system banner.

The Nearchive system logs you out, and the login screen opens.

22

Chapter 2

Administrative Tasks

As the Nearchive system administrator, you will create accounts, set up
your system, and maintain the database. Additionally, you might need to
perform some procedures if problems do occur.

This chapter discusses the following topics:

• User Accounts

• Maintenance Tasks

• Managing Database Size

• Deleting Media Pending

• Deleting Disassociated Media

• Checking Consistency

• Database Backup and Restore

• Setting the Session Timeout

• Setting the Default Access

• Creating Volumes

• Sharing Volumes

• Setting the Desktop Check-in Limit

• Resyncing to the Shared Drives

• Recovering from a Server Crash

• Restarting the Nearchive System

Chapter 2 Administrative Tasks

User Accounts

You must create a user account for anyone who needs to access the
Nearchive system.

Accessing Shortcut Menus

When using the Nearchive system, you need to access a shortcut menu for
certain procedures. For example, if you want to delete a user, you must
access the shortcut menu. To access shortcut menus, follow the appropriate
procedure.

To access a shortcut menu while in Text view:

• (Windows) Right-click the name or icon of the object for which you
want to perform the procedure.

• (Macintosh) Move the mouse pointer over the object for which you
want to perform the procedure, and then click the shortcut menu arrow.

To access a shortcut menu while in Script or Frame view:

Privilege Levels

n

24

• (Windows) Right-click the frame of the object for which you want to
perform the procedure.

• (Macintosh) Move the mouse pointer over the frame of the object for
which you want to perform the procedure, and then click the shortcut
menu arrow.

The following topics describe how to manage the Nearchive system user
accounts with the Users list.

Each user account has an associated privilege level that determines
whether the user logging in to that account has regular or administrative
privileges in the Nearchive system.

Avid recommends that you restrict administrative privileges to designated
administrators who absolutely need to perform the administrative tasks
described in this guide.

The Users List

New User icon

User Accounts

You access the Users list when the Nearchive system is in Administration
mode to view, create, edit, and delete user accounts.

The following topics describe how to manage your Nearchive system user
accounts with the Users list.

Creating User Accounts

To create a user account:

1. Click Administration in the mode selector.

2. Click the New User icon in the Functions list.
The Create User window opens.

25

Chapter 2 Administrative Tasks

26

3. Specify the standard user account attributes by typing in the
appropriate text boxes.

- User Name — The account name (login name).

- Password — The login password. Type the required password

identically in both the Password and Retype Password text boxes.

- Full Name (Option) — The user’s name.

- Description (Option) — A brief description of the user or notes

about the account’s purpose (for example, the user’s title, role,
client type, and so on).

User Accounts

4. Select the user account privilege level (Administrator, Regular User,
Regular User with Delete Role, or System User) from the Role list.

- Administrator — Can perform functions as a regular user and can

also perform administrative tasks such as backup and restore.

- Regular User — Can do everything except administrative tasks

and delete media. Can also change the account password.

- Regular User with Delete Role — Can perform functions as a

regular user and can delete files. Can also change the account
password.

- System User — Cannot log in to the Nearchive system through

the user interface. Can be used as a valid account to log in from a
service such as Avid Unity TransferManager.

5. (Option) Add the new user to existing access lists by selecting the
name of the access list.

6. Click Save.
The new user account is created and added to the Users list.

Editing User Accounts

To edit a user account:

1. Click Administration in the mode selector.

2. Access the user account you want to edit, and select Edit User from the
shortcut menu. See “Accessing Shortcut Menus” on page 24.

The Edit User window opens.

27

Chapter 2 Administrative Tasks

28

n

3. Edit the standard user account attributes that you want to change by
typing in the appropriate text boxes.

You cannot edit the user name. To change the user name, you must create
a new user account with the required name and attributes.

- Password — The login password. Type the required password

identically in both the Password and Retype Password text boxes.

- Full Name (Option) — The user’s name.

- Description (Option) — A brief description of the user or notes

about the account’s purpose (for example, the user’s title, role,
client type, and so on).

User Accounts

4. If necessary, modify the user account privilege level (Administrator,
Regular User, Regular User with Delete Role, or System User) by
selecting an item from the Role list.

- Administrator — Can perform functions as a regular user and can

also perform administrative tasks such as backup, restore, and
system setup.

- Regular User — Can do everything except administrative tasks

and delete media. Can also change the account password.

- Regular User with Delete Role — Can perform functions as a

regular user and can delete files. Can also change the account
password.

- System User — Cannot log in to the Nearchive system through

the user interface. Can be used as a valid account to log in from a
service such as Avid Unity TransferManager.

If the user is a member of an access list, the name of the access list or
lists will appear.

5. Click Save.
The user account is modified.

Deleting User Accounts

To delete a user account:

1. Click Administration in the mode selector.
The Users list appears in the results frame.

2. Select the user you want to delete, and select Delete from the shortcut
menu. See “Accessing Shortcut Menus” on page 24.

A dialog box opens, prompting you to confirm that you want to
proceed with deleting the user account.

3. Click OK.
The user account is deleted.

c

Never delete or modify the Resync user account. Resync will not work
properly if you delete the Resync user account.

29

Chapter 2 Administrative Tasks

Maintenance Tasks

c

c

The Nearchive system contains a Microsoft® SQL Server database running
on a Windows

Do not run any other applications on the database server. They might
interfere with operation of the database and slow its response time.

You should not use any SQL Server tools other than those described in
this chapter to administer the Nearchive system — you might corrupt
your data.

®

2000 system.

Performing Database Maintenance Tasks

You perform most database maintenance tasks by using functions
available from the Functions list, which appears when
Nearchive MediaManager is in Administration mode.

30

Functions
list