Pinnacle Systems Nearchive - 1.0 Administrator’s Guide

Avid® Nearchive
make manage move | media
Avid
®
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Avid Nearchive Administrator’s and User’s Guide • Part 0130-05702-01 • April 2003

Contents

Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Who Should Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
If You Need Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Related Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
If You Have Documentation Comments . . . . . . . . . . . . . . . . . . . . . . . . . 12
How to Order Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Avid Educational Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Chapter 1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
The Nearchive System Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Nearchive MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Nearchive TransferManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Supported Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
About Adding Media Objects to the Nearchive System . . . . . . . . . . 15
About Finding Media Objects — Searching and Browsing . . . . . . . 15
About Retrieving Media Objects from the Nearchive System . . . . . 15
Accessing and Logging In to the Nearchive System . . . . . . . . . . . . . . . 16
Opening the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Logging In as Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
User Interface Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Mode Selector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Control Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Results Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Logging Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Chapter 2 Administrative Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Accessing Shortcut Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Privilege Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
The Users List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Creating User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Editing User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Deleting User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Maintenance Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Performing Database Maintenance Tasks . . . . . . . . . . . . . . . . . . . . 30
Managing Database Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Deleting Media Pending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Hiding the Delete Media Pending Catalog . . . . . . . . . . . . . . . . . . . . 32
Deleting Disassociated Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Checking Consistency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Database Backup and Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Specifying the Location for the Nearchive System
Backup Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Backing Up the Nearchive System Database. . . . . . . . . . . . . . . . . . 37
Restoring the Nearchive System Database . . . . . . . . . . . . . . . . . . . 38
Setting the Session Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Setting the Default Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Creating Volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Sharing Volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Setting the Desktop Check-in Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Syncing with Shared Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Resyncing to the Shared Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Recovering from a Server Crash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Restarting the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Chapter 3 Moving Media Objects into and out of
Nearchive MediaManager. . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Configuring TransferManager on Standalone Editing Applications. . . . . 54
Transferring Media Objects from an Avid Unity MediaNetwork
Workgroup to the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . 55
6
Transferring Media Objects from an Avid Editing Application to the
Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Checking In a File from Your Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Retrieving Media Objects from the Nearchive System and
Restoring Them to an Avid Unity MediaNetwork Workgroup . . . . . . . 60
Retrieving Media Objects from the Nearchive System and
Restoring Them to Your Avid Editing Application . . . . . . . . . . . . . . . . 60
Organizing Media Objects with Catalogs . . . . . . . . . . . . . . . . . . . . . . . . 62
Moving Media Objects to Catalogs . . . . . . . . . . . . . . . . . . . . . . . . . 63
Adding Media Objects to Catalogs. . . . . . . . . . . . . . . . . . . . . . . . . . 64
Using Catalogs to Organize Media . . . . . . . . . . . . . . . . . . . . . . . . . 64
Chapter 4 Finding Media Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Simple Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Saving Your Simple Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Extended Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Specifying Attribute Names, Operators, and Values . . . . . . . . . . . . 70
Performing an Extended Search . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Refining a Search You Just Performed . . . . . . . . . . . . . . . . . . . . . . 75
Saving Your Extended Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Managing Saved Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Viewing a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Editing the Name and Description of a Saved Search . . . . . . . . . . . 77
Deleting a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Browsing a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Displaying Catalogs on a Macintosh Client . . . . . . . . . . . . . . . . . . . 79
Creating a New Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Changing a Catalog Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Changing Access Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Adding Users to a Catalog. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Setting an Existing Catalog to Public Access . . . . . . . . . . . . . . . . . 83
Creating an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Changing the Access List of a Catalog . . . . . . . . . . . . . . . . . . . . . . 85
Editing an Existing Access List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Deleting an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
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Chapter 5 Viewing and Using Your Search Results. . . . . . . . . . . . . . . . . 91
Viewing Your Search Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Display Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Media Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Sorting Media Objects in the Results Frame . . . . . . . . . . . . . . . . . . 94
Selecting Media Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Viewing Head Frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Obtaining Media Size Information . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Obtaining Detailed Object Information . . . . . . . . . . . . . . . . . . . . . . . 98
Viewing Media Relatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Finding Other Clips from the Same Source Tape. . . . . . . . . . . . . . 101
Moving Your Search Results. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Adding Media Objects to Catalogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Deleting Media Objects from Nearchive MediaManager. . . . . . . . . . . . 103
Deleting a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Deleting Selected Media Objects . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Deleting Audio and Video Separately. . . . . . . . . . . . . . . . . . . . . . . 105
Chapter 6 Using Nearchive TransferManager. . . . . . . . . . . . . . . . . . . . . 107
Nearchive TransferManager Overview . . . . . . . . . . . . . . . . . . . . . . . . . 107
Transfer Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Setting Up the Avid Editing Application for Transfers . . . . . . . . . . . . . . 109
Monitoring Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Monitoring the Transfer from Within the Avid Editing
Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Status Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Sorting the Transfer Status Columns . . . . . . . . . . . . . . . . . . . . 113
Clearing the Transfer Status Window . . . . . . . . . . . . . . . . . . . 114
Monitoring Transfers from Your Browser . . . . . . . . . . . . . . . . . . . . 114
Detail Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
History Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
8

Using This Guide

Congratulations on your purchase of Avid® Nearchive™, a powerful storage solution. The Nearchive system allows Avid’s customers to store media files on local shared drives instead of on Avid Unity

Who Should Use This Guide

This guide is intended for the Nearchive system administrators and users.

About This Guide

The Contents lists all topics included in the book. They are presented with the following overall structure:
Chapter 1 helps you set up your work environment and get oriented with beginning concepts and general workflow.
file systems.
Chapter 2 describes Administrative tasks.
Chapter 3 to Chapter 5 describe how to set up your work environment and how to use Nearchive MediaManager, with clear and comprehensive step-by-step procedures.
Chapter 6 describes how to use Nearchive TransferManager to monitor your media file transfers.
Using This Guide

Symbols and Conventions

Avid documentation uses the following symbols and conventions:
Symbol or Convention Meaning or Action
n
c
w
> This symbol indicates menu commands (and
t
k This symbol represents the Apple or Command key.
A note provides important related information, reminders, recommendations, and strong suggestions.
A caution means that a specific action you take could cause harm to your computer or cause you to lose data.
A warning describes an action that could cause you physical harm. Follow the guidelines in this document or on the unit itself when handling electrical equipment.
subcommands) in the order you select them. For example, File > Import means to open the File menu and then select the Import command.
This symbol indicates a single-step procedure. Multiple arrows in a list indicate that you perform one of the actions listed.
Press and hold the Command key and another key to perform a keyboard shortcut.
10
Margin tips In the margin, you will find tips that help you
perform tasks more easily and efficiently.
Italic font Italic font is used to emphasize certain words and to
indicate variables.
Courier Bold font
Click Quickly press and release the left mouse button
Courier Bold font identifies text that you type.
(Windows) or the mouse button (Macintosh).

If You Need Help

Symbol or Convention Meaning or Action
Double-click Click the left mouse button (Windows) or the mouse
button (Macintosh) twice rapidly.
Right-click Quickly press and release the right mouse button
(Windows only).
Drag Press and hold the left mouse button (Windows) or
the mouse button (Macintosh) while you move the mouse.
Ctrl+key
k+key
If You Need Help
If you are having trouble using the Nearchive system:
1. Retry the action, carefully following the instructions given for that task in this guide. It is especially important to check each step of your workflow.
2. Check the release notes supplied with your Avid application for the latest information that might have become available after the hardcopy documentation was printed.
3. Check the documentation that came with your Avid application or your hardware for maintenance or hardware-related issues.
4. Visit the online Knowledge Center at www.avid.com/support. Online services are available 24 hours per day, 7 days per week. Search this online Knowledge Center to find answers, to view error messages, to access troubleshooting tips, to download updates, and to read/join online message-board discussions.
Press and hold the first key while you press the second key.
5. For Technical Support, please call 800-800-AVID (800-800-2843). For Broadcast On-Air Sites and Call Letter Stations, call
800-NEWSDNG (800-639-7364).
11
Using This Guide

Related Information

The following documents provide more information about the Nearchive system:
Avid Nearchive Version 1.0 Release Notes
Avid Nearchive Hardware Setup Guide

If You Have Documentation Comments

Avid Technology continuously seeks to improve its documentation. We value your comments about this guide, the Help, and other Avid-supplied documentation.
Simply e-mail your documentation comments to Avid Technology at
TechPubs@avid.com
Please include the title of the document, its part number, and the specific section you are commenting on in all correspondence.

How to Order Documentation

To order additional copies of this documentation from within the United States, call Avid Sales at 800-949-AVID (800-949-2843). If you are placing an order from outside the United States, contact your local Avid representative.

Avid Educational Services

For information on courses/schedules, training centers, certifications, courseware, and books, please visit www.avid.com/training or call Avid Sales at 800-949-AVID (800-949-2843).
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Chapter 1

Getting Started

The Nearchive system is a storage management tool that allows you to store large numbers of media objects (master clips, sequences, effects, and any other type of object that references digital media) in network-attached storage and retrieve them later.
This chapter discusses the following topics:
The Nearchive System Overview
Accessing and Logging In to the Nearchive System
User Interface Overview
Getting Help
Logging Out

The Nearchive System Overview

The Nearchive system has both MediaManager and TransferManager components. You use Nearchive MediaManager to manage files and initiate file transfers and Nearchive TransferManager to monitor file transfers.
Chapter 1 Getting Started

Nearchive MediaManager

Nearchive MediaManager provides sophisticated search capabilities for finding media objects stored in the Nearchive local storage. Nearchive MediaManager is easy to access and use. Its user interface (UI) opens in a standard Web browser and allows you to quickly search or browse its contents for objects of interest. Drag-and-drop support allows you to add Avid media objects to and retrieve Avid media objects from its database.

Nearchive TransferManager

You initiate file transfers through the Nearchive MediaManager UI, and Nearchive TransferManager works in the background to move media objects into and out of the Nearchive storage system. You use the Nearchive TransferManager primarily to monitor transfer status through a Web-based UI. You can also monitor your own transfers from within your Avid application.

Supported Media Types

You can add the following media objects to Nearchive MediaManager:
Master clip
•Subclip
•Files
Sequence
Effect (for example, titles, matte keys)
Motion effect
Rendered effect
Group clips
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The Nearchive System Overview

About Adding Media Objects to the Nearchive System

In a workgroup environment, you can send to the Nearchive system by using an Avid editing application’s Transfer menu, or you can drag objects from a workgroup MediaManager UI and drop them into the Nearchive MediaManager UI.
In a standalone environment, you can send to the Nearchive system by selecting Transfer > Send to Workgroup in the Avid editing application.
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You must load the TransferManager client software on an editor to select Transfer > Send to Workgroup.
For more information on adding media objects to the Nearchive system, see Chapter 3.
About Finding Media Objects — Searching and Browsing
You can use Nearchive MediaManager to perform simple text-based or extended searches. You typically base searches for media objects on their associated attributes. For example, you can search for all media objects that have the word “promo” in their names, all media objects from a particular source tape, or all media objects from a particular tape that have the word “promo” in their names.
You can also browse a catalog to find media objects. For more information on searching, see Chapter 4.

About Retrieving Media Objects from the Nearchive System

Once you have found media objects that meet your search or browsing criteria, Nearchive MediaManager offers multiple views of your results and allows you to obtain detailed information about their attributes, including media relatives. For more information, see Chapter 5.
When you are sure that you have found the media objects you want, you can retrieve it from the Nearchive system.
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Chapter 1 Getting Started
In a workgroup environment, you can drag objects from Nearchive MediaManager and drop them into a workgroup MediaManager or into a bin in an Avid editing application.
In a standalone environment, you can drag objects from Nearchive MediaManager and drop them into a bin in an Avid editing application.
For more information, see see Chapter 3.

Accessing and Logging In to the Nearchive System

The Nearchive UI is implemented as a dynamic Web page. You can open the Nearchive UI with Internet Explorer 5.0 or later. This section describes how to open the Nearchive Web page and then log in.

Opening the Nearchive System

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You can access the Nearchive UI from the Nearchive Base Server or any system running Internet Explorer that has a TCP/IP network connection to the Nearchive Base Server by opening the appropriate dynamic Web page.
To open the Nearchive system, first obtain its Uniform Resource Locator (URL) from your site administrator.
To open the page in Internet Explorer:
1. Start your Internet Explorer application.
2. Select File > Open (or press Ctrl+O).
3. Type the URL supplied to you by your administrator in the Open dialog box, and then click OK.
Alternatively, if the Address toolbar is open, you can simply type the URL there and press Enter (Windows) or Return (Macintosh).
After you open the Nearchive page for the first time by specifying its address manually, create a shortcut or bookmark it for easy access.

Logging In as Administrator

Each time you open the Nearchive system, a login screen appears, prompting you to enter a user name and password. To gain access to the administrative functions of the Nearchive system, you must supply a user name with administrative privileges. Once you have logged in as administrator, you can access all the standard Nearchive system functionality as well as its administrative functions.
Accessing and Logging In to the Nearchive System
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The Nearchive system comes preconfigured with a default administrative account (Administrator) with no associated password to allow you to log in for the first time. Once you have logged in, Avid recommends that you immediately specify a password for this account to prevent unauthorized users from gaining administrative access to the Nearchive system.
Type any user name and password with administrative privileges in the text boxes, and then click Login. The first time you need to log in (prior to setting up user accounts), specify user name Administrator with no password.
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Chapter 1 Getting Started

User Interface Overview

Although the Nearchive MediaManager database actually runs on a dedicated server system, you can easily access and use the database from any Avid Unity MediaNetwork editor client by simply opening the appropriate dynamic Web page in Internet Explorer.
Mode selector
Mode­related controls
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Control frame
Results frame
The user interface is designed to provide access to the most commonly used functions without using complex menus or multiple dialog boxes.
Whether you are accessing saved searches or browsing catalogs (determined by the mode selector), the user interface displays controls to perform searches and view head frames in the control frame. All results of searching or browsing are displayed in the results frame.

Mode Selector

User Interface Overview
The following sections describe the parts of the Nearchive MediaManager user interface:
Mode Selector
Control Frame
•Results Frame
The mode selector determines Nearchive MediaManager’s functional mode and thus which mode-related controls are displayed in the user interface. Table 1 describes the four available modes.
Table 1 Nearchive MediaManager Modes
Mode Description
Searches Edit, delete, and run saved searches.
For more information, see “Managing Saved Searches” on page 76.
Catalogs Create, edit, delete, and browse Avid Nearchive
MediaManager catalogs.
For more information, see “Browsing a Catalog” on page 78.
Services Check in files from your desktop. For more information,
see “Checking In a File from Your Desktop” on page 58. For information on using the Transfer Status window for monitoring the transferring of files from one workgroup to another workgroup, see “Monitoring Transfers” on page 111.
You can also browse incoming catalogs to get the status of transfers.
Administration Perform administration tasks. See “User Accounts” on
page 24.
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Chapter 1 Getting Started

Control Frame

The control frame is the focus of all operations that you can perform using Nearchive MediaManager. Except in Administration mode, it provides access to the Head Frame Viewer, Simple Search controls, and Desktop Check-In. Additionally, the control frame provides a central area whose contents are determined by the selected mode.
Head Frame Viewer
Mode-related view
Simple Search controls
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Triangle icons
If the Head Frame Viewer and Simple Search controls are closed, you can open them by clicking the Triangle icons in their headers. Click either or both Triangle icons again to close the Head Frame Viewer or Simple Search controls to make space available for the selected mode-related view.
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Results Frame

User Interface Overview
The results frame displays the media objects returned by your search and browse operations. The results frame offers three views and access to other information such as media relatives. The three views are Storyboard, Frame, and Text view. For more information, see “Display Views” on page 93.
View options
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Chapter 1 Getting Started

Getting Help

Online Help is provided with the Nearchive system.
To access Help:
t Click Help in the Nearchive system banner.

Logging Out

When you are finished using the Nearchive system, you should log out rather than leave it open or access another page in Internet Explorer.
To log out:
t Click Logout in the Nearchive system banner.
The Nearchive system logs you out, and the login screen opens.
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Chapter 2

Administrative Tasks

As the Nearchive system administrator, you will create accounts, set up your system, and maintain the database. Additionally, you might need to perform some procedures if problems do occur.
This chapter discusses the following topics:
User Accounts
Maintenance Tasks
Managing Database Size
Deleting Media Pending
Deleting Disassociated Media
Checking Consistency
Database Backup and Restore
Setting the Session Timeout
Setting the Default Access
Creating Volumes
Sharing Volumes
Setting the Desktop Check-in Limit
Resyncing to the Shared Drives
Recovering from a Server Crash
Restarting the Nearchive System
Chapter 2 Administrative Tasks

User Accounts

You must create a user account for anyone who needs to access the Nearchive system.

Accessing Shortcut Menus

When using the Nearchive system, you need to access a shortcut menu for certain procedures. For example, if you want to delete a user, you must access the shortcut menu. To access shortcut menus, follow the appropriate procedure.
To access a shortcut menu while in Text view:
(Windows) Right-click the name or icon of the object for which you want to perform the procedure.
(Macintosh) Move the mouse pointer over the object for which you want to perform the procedure, and then click the shortcut menu arrow.
To access a shortcut menu while in Script or Frame view:

Privilege Levels

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(Windows) Right-click the frame of the object for which you want to perform the procedure.
(Macintosh) Move the mouse pointer over the frame of the object for which you want to perform the procedure, and then click the shortcut menu arrow.
The following topics describe how to manage the Nearchive system user accounts with the Users list.
Each user account has an associated privilege level that determines whether the user logging in to that account has regular or administrative privileges in the Nearchive system.
Avid recommends that you restrict administrative privileges to designated administrators who absolutely need to perform the administrative tasks described in this guide.

The Users List

New User icon
User Accounts
You access the Users list when the Nearchive system is in Administration mode to view, create, edit, and delete user accounts.
The following topics describe how to manage your Nearchive system user accounts with the Users list.

Creating User Accounts

To create a user account:
1. Click Administration in the mode selector.
2. Click the New User icon in the Functions list. The Create User window opens.
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Chapter 2 Administrative Tasks
26
3. Specify the standard user account attributes by typing in the appropriate text boxes.
- User Name — The account name (login name).
- Password — The login password. Type the required password
identically in both the Password and Retype Password text boxes.
- Full Name (Option) — The user’s name.
- Description (Option) — A brief description of the user or notes
about the account’s purpose (for example, the user’s title, role, client type, and so on).
User Accounts
4. Select the user account privilege level (Administrator, Regular User, Regular User with Delete Role, or System User) from the Role list.
- Administrator — Can perform functions as a regular user and can
also perform administrative tasks such as backup and restore.
- Regular User — Can do everything except administrative tasks
and delete media. Can also change the account password.
- Regular User with Delete Role — Can perform functions as a
regular user and can delete files. Can also change the account password.
- System User — Cannot log in to the Nearchive system through
the user interface. Can be used as a valid account to log in from a service such as Avid Unity TransferManager.
5. (Option) Add the new user to existing access lists by selecting the name of the access list.
6. Click Save. The new user account is created and added to the Users list.

Editing User Accounts

To edit a user account:
1. Click Administration in the mode selector.
2. Access the user account you want to edit, and select Edit User from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
The Edit User window opens.
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Chapter 2 Administrative Tasks
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3. Edit the standard user account attributes that you want to change by typing in the appropriate text boxes.
You cannot edit the user name. To change the user name, you must create a new user account with the required name and attributes.
- Password — The login password. Type the required password
identically in both the Password and Retype Password text boxes.
- Full Name (Option) — The user’s name.
- Description (Option) — A brief description of the user or notes
about the account’s purpose (for example, the user’s title, role, client type, and so on).
User Accounts
4. If necessary, modify the user account privilege level (Administrator, Regular User, Regular User with Delete Role, or System User) by selecting an item from the Role list.
- Administrator — Can perform functions as a regular user and can
also perform administrative tasks such as backup, restore, and system setup.
- Regular User — Can do everything except administrative tasks
and delete media. Can also change the account password.
- Regular User with Delete Role — Can perform functions as a
regular user and can delete files. Can also change the account password.
- System User — Cannot log in to the Nearchive system through
the user interface. Can be used as a valid account to log in from a service such as Avid Unity TransferManager.
If the user is a member of an access list, the name of the access list or lists will appear.
5. Click Save. The user account is modified.

Deleting User Accounts

To delete a user account:
1. Click Administration in the mode selector. The Users list appears in the results frame.
2. Select the user you want to delete, and select Delete from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
A dialog box opens, prompting you to confirm that you want to proceed with deleting the user account.
3. Click OK. The user account is deleted.
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Never delete or modify the Resync user account. Resync will not work properly if you delete the Resync user account.
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Chapter 2 Administrative Tasks

Maintenance Tasks

c
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The Nearchive system contains a Microsoft® SQL Server database running on a Windows
Do not run any other applications on the database server. They might interfere with operation of the database and slow its response time.
You should not use any SQL Server tools other than those described in this chapter to administer the Nearchive system — you might corrupt your data.
®
2000 system.

Performing Database Maintenance Tasks

You perform most database maintenance tasks by using functions available from the Functions list, which appears when Nearchive MediaManager is in Administration mode.
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Functions list

Managing Database Size

The Nearchive database currently scales from 3.5 terabytes to
10.5 terabytes of disk space.
You should regularly check that sufficient drive space is available by looking at the Nearchive data drive properties.
To check disk space:
1. Click Administration in the mode selector.
2. Click the Server Statistics icon in the Functions list. The Server Statistics window opens, indicating the available disk
space.
Managing Database Size
Free disk space
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Chapter 2 Administrative Tasks

Deleting Media Pending

When the Nearchive system users delete media objects from the database, the media is not deleted if the media is used in another catalog. The media objects are moved to the Delete Media Pending catalog. To physically remove these objects and free up the disk space, you must delete them from the Delete Media Pending catalog.
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Avid recommends you hide the Delete Media Pending catalog. This prevents users from unintentionally deleting media. See “Hiding the Delete Media Pending Catalog” on page 32.
To delete media objects from the Delete Media Pending catalog:
1. Click Catalogs in the mode selector.
2. Click the Delete Media Pending folder.
3. Select the items in the catalog that you want to delete.
4. Press the Delete key.
5. A delete confirmation message box opens.
6. Click OK. The media files are deleted from the Nearchive system shared storage.

Hiding the Delete Media Pending Catalog

Avid recommends that you select the option to hide the Delete Media Pending catalog. This eliminates a situation where you unintentionally delete media that is still referenced by another catalog. You must be an administrator to hide the Delete Media Pending catalog.
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To hide the Delete Media Pending catalog:
1. Click Administration in the mode selector.
2. Click the System Setup icon in the Functions list.
Select “Don’t Show”

Deleting Disassociated Media

The System Setup window opens.
3. Select “Don’t Show (recommended)” in the Delete Media Pending Catalog list.
Deleting Disassociated Media
When the Nearchive system media objects are not associated with any catalogs, the media objects are moved to the Disassociated Media catalog. This can happen when a user deletes clips but does not delete the associated media files. The clips are removed from the bin, and, if they are not in any other bins or catalogs, they are moved to the Disassociated Media catalog. To physically remove these objects and free up the disk space, you must delete them from the Disassociated Media catalog.
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Chapter 2 Administrative Tasks
To delete media objects from the Disassociated Media catalog:
1. Click Catalogs in the mode selector.
2. Click the Disassociated Media folder.
3. Select the items in the catalog that you want to delete.
4. Press the Delete key.
5. A delete confirmation message box opens.
6. Click OK. The selected media objects are permanently deleted from the
Nearchive system database.

Checking Consistency

Hardware problems (drive failures) and operating system problems might cause consistency problems in the database. You should periodically verify that your database is consistent by using the SQL Server Query Analyzer installed with SQL Server (see “Performing Database Maintenance Tasks” on page 30).
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To check the consistency of the database:
1. Start the SQL Server Query Analyzer by clicking the Start button and selecting Programs > Microsoft SQL Server > Query Analyzer.
A Login dialog box opens.
2. Log in to the database as user sa, with the appropriate password. The SQL Server Query Analyzer starts and displays a new query
window.
3. Type the following in the query window:
use Nearchive_Database_Name ; dbcc checkdb
4. Press F5 to run the query. The results appear in the lower panel of the window.
SQL Server should be able to fix and recover from most errors that it finds. If the search returns any data corruption from which it cannot recover, you should search for warning messages that might provide additional information about the problem and might be useful to Avid Customer Support; then contact them for help. You will probably need to restore your database from a recent backup (see “Restoring the Nearchive System Database” on page 38).

Database Backup and Restore

Avid recommends that you back up the entire the Nearchive system database daily. You use Nearchive MediaManager to back up and restore your files.
Database Backup and Restore
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An optional method of backup is to point standard corporate backup software to the drive location of the local backup. This creates a second automated backup across the network.

Specifying the Location for the Nearchive System Backup Files

To specify the location in which to store the Nearchive system backup files:
1. Click Administration in the mode selector.
2. Click the System Setup icon in the Functions list.
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Chapter 2 Administrative Tasks
The System Setup window opens.
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3. Select a drive from the Backup Location list. The default location is drive C. This location can be a tape drive or other removable media device but not a network drive remote from the Nearchive system server.
4. In the Directory text box, accept the default name (backup), or type another name.
5. Click Submit. The new location for the Nearchive system backup files is stored.

Backing Up the Nearchive System Database

You should perform a complete backup of the Nearchive system database daily.
To back up the Nearchive system database:
1. Click Administration in the mode selector.
2. Click the Backup icon in the Functions list. The Create Backup window opens.
Database Backup and Restore
3. Create a new backup file name, or select an existing one:
- To create a new backup, select New and then type the name of the
file in the text box.
- To overwrite an existing backup file, select Existing and then
select an existing file from the list that appears.
4. (Option) Type a description to be associated with the backup in the Description text box.
5. Click Start. The backup procedure begins. It can take a long time, depending on
the number of media objects.
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Chapter 2 Administrative Tasks

Restoring the Nearchive System Database

If the database loses its data or becomes corrupted for any reason, you will need to copy the data from your most recent database backup files back to the database. (This is known as restoring the database.)
To restore the Nearchive database:
1. Check that the specified backup location (see “Specifying the Location for the Nearchive System Backup Files” on page 35) contains the backup file that you want to restore.
2. Click Administration in the mode selector.
3. Click the Restore icon in the Functions list. The Restore From Backup window opens.
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4. Select the backup file to be restored from the Backup File list. Any description associated with the chosen backup file appears in the Description text box.
Database Backup and Restore
5. Specify the directory in which the existing the Nearchive system database is installed by typing the name in the Database Directory text box (for example, E:\SQLData\MSSQL\data).
6. Specify a temporary database name to create from the backup file by typing the name in the Database Name text box. The name must be unique (different from the current database name).
7. Specify the SQL Server database access password (the password associated with the sa account for the SQL Server database) by typing the name in the DBA Password text box.
8. Click Restore. A progress indicator appears, and then a dialog box opens, displaying
the numbers of different types of media objects in the database being restored.
9. If the database being restored is correct, click Accept to override the current database. Otherwise, click Cancel to stop the restore operation.
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Proceeding with the restore operation will overwrite your existing database. If you want to preserve it, back up your database before completing the restore.
If you clicked Accept, the database restore operation proceeds, copying the data from the backup file to the appropriate directories. This can take a long time, depending on the number of objects in the database being restored. When the operation is complete, a message box opens, informing you of this.
10. Restart the Base Server on the Nearchive system.
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Chapter 2 Administrative Tasks

Setting the Session Timeout

The Nearchive system defaults to automatically time-out and log you out after it has been idle for more than 30 minutes. You can reset the session timeout to between 10 minutes and 24 hours.
To specify the session timeout:
1. Click Administration in the mode selector.
2. Click the System Setup icon in the Functions list. The System Setup window opens.
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3. Select another value from the Session Timeout list.
4. Click Submit. The updated timeout value will take effect for any new session.

Setting the Default Access

The Nearchive system allows you to specify the default access for your catalogs: Public or Private.
To specify the default access:
1. Click Administration in the mode selector.
2. Click the System Setup icon in the Functions list. The System Setup window opens.
Setting the Default Access
3. Select either Private or Public from the Default Access list. When set to Private, the default for accessing catalogs is Private, indicating that only the owner of the catalog and an administrator can access the catalogs. When set to Public, all the Nearchive system users can access the catalogs.
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Chapter 2 Administrative Tasks

Creating Volumes

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Create volumes only from the Nearchive Base Server. Never use disk management tools from the Nearchive Storage System to manipulate the RAID volumes.
Before You Begin
Before you create volumes, consider the following:
Once you create a volume, you cannot change it without losing data.
You don’t have to create all your volumes initially. Begin with a minimal setup, and build out as you understand the needs of your work environment.
All users with access to a shared drive will be able to see all media on the shared drive, so consider security.
- When security is not a concern, provide wide-open access, in
which all shared drives are public.
- When security is a concern, provide limited access, where
relatively few people (administrators) can move media to or from the Nearchive system.
If you have multiple shared drives per drive letter, there is no guaranteed space allocation — they all use the same disk space, and one shared drive could use all the physical space.
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You use the Disk Management tool to create partitions, but the Nearchive system uses the term “volumes” thereafter.
Creating Volumes
To create volumes:
1. Right-click the My Computer icon, and select Manage.
2. Select Disk Management.
3. Right-click an unallocated disk, and select Create Partition.
4. The Create Partition Wizard opens.
5. Click Next.
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Chapter 2 Administrative Tasks
The Select Partition Type dialog box opens.
6. Select “Primary partition,” and click Next.
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The Specify Partition Size dialog box opens. The partition size you select will be determined by your site
requirements. See “Before You Begin” on page 42.
Creating Volumes
7. Type a partition size in the “Amount of disk space to use” text box, and click Next.
The Format Partition dialog box opens.
8. Make the following selections, and click Next:
- Select “Format this partition with the following settings.”
- Select NTFS as the “File system to use.”
- Select Default as the “Allocation unit size.”
- Type a name for the “Volume label.”
- Select Perform a Quick Format.
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Chapter 2 Administrative Tasks

Sharing Volumes

c
Share volumes only from the Nearchive Base Server. Never use disk management tools from the Nearchive Storage System to manipulate the RAID volumes.
To share volumes:
1. From the Base Server, double-click the My Computer icon.
2. Right-click Volume, and select Sharing. The Share Properties window opens.
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Click New Share.
3. Click New Share.
Sharing Volumes
The New Share dialog box opens.
4. Type a share name (for example, Volume1), and select a user limit.
5. Click Permissions. The “Permissions for” dialog box opens.
6. Apply permissions to meet the needs for your environment. The minimum set of permissions needed to share volumes is: t Administration and MS receive full permissions, full control.
“MS” is the user name created for Services Setup during the Nearchive system installation.
t “Everyone” receives read-only.
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Chapter 2 Administrative Tasks
7. From the Share Properties dialog box, remove the default share already attached to the volumes you shared.
For example, “F$” shows up by default if you have an F drive. If you added another name to it, select “F$” and click Remove Share.
Otherwise, Nearchive MediaManager and Nearchive TransferManager will see duplicate F drives.
Select default share name.
Click Remove Share.

Setting the Desktop Check-in Limit

The Nearchive system allows you to specify a limit to the file size for a desktop check-in. Desktop check-in enables users to store non-Avid format media files in the Nearchive system. Once stored, files can be cataloged with any relevant Avid media to preserve the 1:1 association between the two files.
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To specify the desktop check-in size:
1. Click Administration in the mode selector.
2. Click the System Setup icon in the Functions list. The System Setup window opens.

Syncing with Shared Drives

3. Select a desktop limit from the Desktop Limit list. The range is 100M bytes to 2Gb.
4. Click Submit. When you perform a desktop check-in, the size of the file will be
limited to the chosen size.
Syncing with Shared Drives
The Nearchive system allows you to synchronize with shared drive. Any changes that have occurred with shared drive, such as privilege changes or new users being added, can be synchronized with the Nearchive system.
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Chapter 2 Administrative Tasks
If you make changes to users on shared drives, use the Sync With Shared Drives feature to make sure these users appear in the Users list with the proper privileges.
To sync with shared drive users:
1. Click Administration in the mode selector.
2. Click the Sync With Shared Drives icon in the Functions list. Any users that have been added or changed on the Nearchive system
now appear in the Users list.

Resyncing to the Shared Drives

The Nearchive system allows you to resync to the shared drives. Resyncing ensures that all the media on the shared drives has been checked in to the Nearchive system.
When media files are copied into a shared storage environment manually, resyncing is necessary to make the compositional metadata (the clips associated with those media files) appear in the Nearchive system.
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To resync to the shared drives:
1. Click Administration in the mode selector.
2. Click the Resync icon in the Functions list. The Resync window opens.
3. Select the shared drives to which you want to resync.
4. Click Resync. A progress indicator displays that the resync process is taking place.
Not all attributes are restored. The Name, Tape name, Creation date, Audio, Audio format, Tracks, Drive, End, and Start attributes are restored. All other attributes are left blank.
Only media clips such as master clips and rendered effects are checked in by Resync. Sequences and subclips must be checked in again from the editing application.

Recovering from a Server Crash

If the Nearchive Base Server crashes, perform the following procedure.
To recover from a server crash:
1. Reboot the Nearchive Base Server.
2. Check the database consistency. See “Checking Consistency” on page 34.
3. Restore from backup if necessary. See “Restoring the Nearchive System Database” on page 38.
4. Make sure the server is functional by simply logging in to the Nearchive system from the browser. If the server is not running, contact Avid Customer Support.
5. If the server is running, click Resync to ensure the media on Avid Unity is in sync with the data in the Nearchive system. See “Resyncing to the Shared Drives” on page 50.
Recovering from a Server Crash

Restarting the Nearchive System

If the Nearchive system fails, reboot the Nearchive Base Server.
To reboot the Nearchive Base Server:
1. Restart the Nearchive Base Server computer.
2. Log in as a valid Nearchive user. This should be the same Nearchive user name that you used during the Nearchive installation.
3. Map to a Nearchive drive: a. Double-click the My Network Places icon.
The My Network Places window opens.
b. Select Tools > Map Network Drive.
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Do not unmap the Nearchive system drive from the Nearchive Base Server.
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Chapter 3

Moving Media Objects into and out of Nearchive MediaManager

This chapter describes how to move media objects into and out of Nearchive MediaManager.
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Avid strongly recommends that you use only the methods described in this chapter to add media objects to the Nearchive system storage.
This chapter discusses the following topics:
Configuring TransferManager on Standalone Editing Applications
Transferring Media Objects from an Avid Unity MediaNetwork Workgroup to the Nearchive System
Transferring Media Objects from an Avid Editing Application to the Nearchive System
Checking In a File from Your Desktop
Retrieving Media Objects from the Nearchive System and Restoring Them to an Avid Unity MediaNetwork Workgroup
Retrieving Media Objects from the Nearchive System and Restoring Them to Your Avid Editing Application
Organizing Media Objects with Catalogs
Chapter 3 Moving Media Objects into and out of Nearchive MediaManager

Configuring TransferManager on Standalone Editing Applications

After installing the TransferManager server software on a standalone editing application, you have to configure TransferManager to work with the Nearchive system.
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This configuration is for editing applications connected to only a Nearchive system. If your editing application is part of a workgroup, omit this procedure.
To configure TransferManager on an Avid editing application:
1. Click the Start button, and select Programs > Avid > TransferManager Server Configuration.
The TransferManager Server Configuration window opens.
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Transferring Media Objects from an Avid Unity MediaNetwork Workgroup to the Nearchive System

2. Select the following options: a. In Standalone Settings, select “Accept incoming transfer after
timeout.”
b. In Timeout, type 0. c. In Directory for incoming transfers, type
E:\OMFI MediaFiles
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The directory name OMFI MediaFiles is case sensitive.
d. Select “Enable auto-cleanup of transfer queues,” and enter values
for minutes and seconds. e. Select “Standard logging on.” f. Select all three Workgroups options (“WG transfers enabled,”
“Incoming transfers enabled,” and “Delete temporary comp.
files”). g. In Workgroups, click Add.
- Type a workgroup name (for example, Nearchive).
- Type the Nearchive system hostname (for example,
NEARCHIVE2). h. In Total Transfers (All Types), type 4 in the Max. simultaneous
transfers text box.
3. Click Save.
Transferring Media Objects from an Avid Unity MediaNetwork Workgroup to the Nearchive System
You can transfer Avid media objects from MediaManager in an existing workgroup to Nearchive MediaManager.
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Chapter 3 Moving Media Objects into and out of Nearchive MediaManager
To transfer media objects from a workgroup to the Nearchive system:
1. Open the MediaManager application in an existing workgroup, and then open Nearchive MediaManager.
2. Open the bin containing the objects you want to transfer to the Nearchive system.
3. In the bin, select the object you want to transport, or Ctrl+click (Windows) or Shift+click (Macintosh) multiple objects.
4. Drag the selected files to the Nearchive MediaManager. You can drop them anywhere on the Nearchive MediaManager Web page.
A dialog box opens.
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5. Select the Shared Drive where you want to transfer the media.
6. Select the Shared Drive Incoming Folder catalog or another appropriate catalog. This is the Nearchive MediaManager catalog where you want to access the metadata.
7. Click OK. For information on monitoring the transfer of files, see “Monitoring
Transfers from Your Browser” on page 114.
You can view the status of the media in the Nearchive MediaManager results window. The status icon is red before the transfer and yellow after the transfer.

Transferring Media Objects from an Avid Editing Application to the Nearchive System

Transferring Media Objects from an Avid Editing Application to the Nearchive System
You can transfer Avid media objects to Nearchive MediaManager from your Avid editing application.
To transfer media objects from your Avid editing application:
1. Click the Start button, and select Programs > Avid > TransferManager.
2. Open the bin in your Avid editing application that contains the media object you want to send to the Nearchive system.
3. In the bin, select the object you want to transfer, or Ctrl+click (Windows) or Shift+click (Macintosh) multiple objects.
4. Select Transfer > Send To Workgroup, and then select the Nearchive workgroup to which you want to send the files.
If any of the items chosen to be transferred are sequences, a dialog box opens, asking if you want to enable check-in of the sequences and their referenced clips.
- If you select No, only the clips you selected will be checked in.
- If you select Yes, the clips you selected, along with the selected
sequences, and all referenced media objects will be checked in.
- If you select Cancel, the transfer will not occur. The files are sent to the TransferManager server, where they are then
sent to the selected Nearchive workgroup. You can continue working while the transfer is taking place.
For information on monitoring the transfer of files, see “Monitoring the Transfer from Within the Avid Editing Application” on page 111.
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Chapter 3 Moving Media Objects into and out of Nearchive MediaManager

Checking In a File from Your Desktop

Nearchive MediaManager allows you to take a non-Avid format file from your desktop and store the file in the Nearchive system. For example, you might have a TIFF file, a JPEG file, or a WAV file that you want others to access. Simply check in the file from your desktop.
To check in a file from your desktop:
1. If you have not already done so, start Internet Explorer and open your local Nearchive MediaManager.
Mode selector
2. Click Services in the mode selector. The Services control frame appears.
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Desktop Check-In icon
3. Click the Desktop Check-In icon. The Desktop Check-In window opens.
Checking In a File from Your Desktop
4. Click Browse to locate the file on your desktop.
Catalog icon
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5. Accept the default name or type a file name in the Check-In Name text box.
6. Select the shared drive on Nearchive MediaManager where you want the file to be located.
7. Select the catalog where you want the file to appear. Click the catalog icon if you want to create a new catalog.
8. (Option) Add any comments about the file.
There is a 255-character limit to the comments field.
9. Click Check-In. The objects are checked in to your local Nearchive MediaManager in
the selected catalog. If you chose the default Shared Drive Incoming Folder, you can access
the file by clicking Services in the mode selector and selecting the drive under Shared Drive Incoming Folders.
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Chapter 3 Moving Media Objects into and out of Nearchive MediaManager

Retrieving Media Objects from the Nearchive System and Restoring Them to an Avid Unity MediaNetwork Workgroup

You can transfer media objects from Nearchive MediaManager to a workgroup MediaManager.
To transfer media objects from Nearchive MediaManager into a workgroup MediaManager:
1. Open Nearchive MediaManager, and then open your MediaManager in an existing workgroup.
2. In Nearchive MediaManager, open the catalog containing the objects you want to retrieve.
3. In the catalog, select the object you want to retrieve, or Ctrl+click (Windows) or Shift+click (Macintosh) multiple objects.
4. Continue to press and hold the mouse button, and drag the files from the catalog:
- (Windows) Drag anywhere on the workgroup MediaManager Web
Drag tool (Macintosh)
page.
- (Macintosh) Drag to the drag tool. The objects are checked in to the workgroup MediaManager.

Retrieving Media Objects from the Nearchive System and Restoring Them to Your Avid Editing Application

You can transfer files from the Nearchive system to an Avid editing application bin. You can use the drag-and-drop method for both standalone editing applications and workgroup editing applications.
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Retrieving Media Objects from the Nearchive System and Restoring Them to Your Avid Editing Application
To transfer media objects from Nearchive MediaManager into an Avid editing application:
1. Open the Avid application bin in which you want to store the media objects that you want to retrieve.
2. If you have not already done so, open Nearchive MediaManager.
3. Perform a search or browse operation that returns the object or objects that you want to retrieve.
4. In the results frame, click the objects you want to transfer and drag them to the Avid system bin:
t Ctrl+click (Windows) or Shift+click (Macintosh) the objects to
select multiple objects, or click Select All to select all the objects.
If you selected one item to transfer, a message box opens, asking if you want to initiate the transfer.
5. Click Now or Later:
- If you select Now, the object is transferred.
- If you select Later, the object is not transferred until you retrieve
it. To retrieve it, select Transfer > Retrieve.
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If you selected multiple items to transfer, a message box opens, asking if you want to initiate the transfer.
6. Click Transfer, Transfer All, Defer, or Defer All:
- If you select Transfer, a message box opens for each clip. You must click OK in each message box to initiate the transfers.
- If you select Transfer All, all the items selected are transferred.
- If you select Defer, the objects are not transferred, and you receive a message box to defer each object. You must click OK in each message box to defer the transfers.
- If you select Defer All, the objects are not transferred until you retrieve them. To retrieve them, select Transfer > Retrieve.
The imported objects appear in the bin. To monitor the transfer, see “Monitoring Transfers” on page 111.

Organizing Media Objects with Catalogs

Catalogs are useful for organizing your media objects. When you use the drag-and-drop method to transfer media into the Nearchive system, the media moves by default into top-level Incoming Folders. You can take the media in the Incoming Folders and associate it with catalogs, which makes searches faster by limiting the number of records through which the database has to search.
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Organizing Media Objects with Catalogs
Move media from Incoming Folders into catalogs
From an Incoming Folder, you can right-click media and select Move to Catalog or Add to Catalog.
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To keep the Incoming Folders clean, select Move to Catalog.

Moving Media Objects to Catalogs

Selecting Move to Catalog results in a single copy of the media residing on the Nearchive system. One copy is moved to the appropriate catalog, and the original copy is removed from the Incoming Folder.
To move media objects to a catalog:
1. Perform a search or browse operation that returns the objects you want to move to a catalog.
2. (Option) Click Catalogs in the mode selector to open the Catalogs browser in the control frame.
3. Select the object or objects you want to move to the catalog, and select Move to Catalog from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
4. Select the appropriate catalog. The objects are added to the catalog.
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Adding Media Objects to Catalogs

The Add to Catalog operation results in two copies of the media residing on the Nearchive system. One copy is added to the catalog, and the original copy remains in the Incoming Folder.
To add media objects to a catalog:
1. Perform a search or browse operation that returns the objects that you want to add to a catalog.
2. (Option) Click Catalogs in the mode selector to open the Catalogs browser in the control frame.
3. Select the object or objects you want to add to the catalog, and select Add to Catalog from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
A dialog box opens.
4. Select the appropriate catalog. The objects are added to the catalog.
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(Windows) You can drag the selected items directly to a catalog.

Using Catalogs to Organize Media

To help you find and retrieve stored media items efficiently:
Use catalogs as a substitute for projects. Create a catalog with the name of a project and associate all media from the originating project with the similarly named catalog.
Use Desktop Check-In for non-Avid files, and associate them with a catalog. This allows you to organize things like scripts and graphics with the appropriate catalog.
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Chapter 4

Finding Media Objects

You find media objects in Nearchive MediaManager by performing simple or extended searches or by browsing catalogs.
This chapter discusses the following topics:
Simple Searches
Extended Searches
Managing Saved Searches
Browsing a Catalog
Changing Access Control
Creating an Access List
Editing an Existing Access List
Deleting an Access List
Chapter 4 Finding Media Objects

Simple Searches

The most common method of finding objects in Nearchive MediaManager is to perform a search based on attributes.
The database returns the results of any search in the results frame, which offers access to more detailed information about displayed media objects. For more information about the results frame and what you can do with the media objects displayed in it, see Chapter 5.
Nearchive MediaManager stores information about media objects in records. Each record contains information about the media object it represents, known as its attributes. Attributes may define fundamental statistical information (clip duration, creation date, and so on) or descriptive information (comments, object name, and so on).
Typically, you conduct database searches for media objects on their associated attributes. For example, you could find all media objects that have the word “feature” in their names, all media objects in a particular catalog, or all media objects in a particular catalog that have the word “feature” in their names.
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Nearchive MediaManager offers constant access to simple searches of limited attributes and also allows you to perform complex extended searches in which you can specify any combination of attributes and values that you need.
Nearchive MediaManager provides easy access to the Simple Search controls in Searches and Catalogs modes (although the controls can be opened and closed by clicking the Triangle icon in the header). Simple searches allow you to quickly specify one or several of the most frequently used attributes. For each search, you can also select the view in which to display the results.
Simple Searches
Triangle icon
Search attributes
Display view for results
Extended Search button
To perform a simple search:
1. Ensure that the Simple Search controls are visible by selecting Searches or Catalogs in the mode selector and, if necessary, clicking the Triangle icon in the header.
2. Specify the attribute values that match the media objects you want to find by typing in the text boxes or selecting the appropriate entries from the lists. You can specify as few or as many of the available attributes (Text, Time, Type) as you want. (If you specify none, the search will return all records in the database.)
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For more information, see “Specifying Attribute Names, Operators, and Values” on page 70.
3. Select the view (Storyboard, Frame, or Text) in which to display the results of your search.
4. Click Search.
To get the best response times for your searches, make them as specific as possible. If a search is returning too many results, you can stop it by using your browser Stop button in the toolbar.
Nearchive MediaManager performs the specified search and returns all matching records in the results frame. For more information, see Chapter 5.
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Saving Your Simple Search

To save your simple search so that you can run it without respecifying its criteria:
1. Specify all the criteria for the search by using the Simple Search controls.
2. Click Search. Matching results appear in the results frame.
3. Click Save. The Save Search window opens.
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4. Type the name under which you want to save the search and, optionally, a description of the search.
5. (Option) If you want to make this saved search available to all Nearchive MediaManager users, select Public Resource. If you want to keep the saved search private, make sure this option is not selected.
6. Click Save. The search is saved and added to the list of saved searches displayed in
Searches mode, from where it subsequently can be edited and run (see “Managing Saved Searches” on page 76).

Extended Searches

Extended searches allow you to specify complex search criteria to find exactly the objects you need. You can also specify how to sort your results and the view in which to display them.
The elements of an extended Nearchive MediaManager search are:
•The attribute names in which you are interested
•The operator that specifies how the values you specify match the values of the media objects for which you are looking
The attribute values you are looking to match
To refine a search, you can specify multiple lines of More search criteria (and, if required, create additional groups of OR criteria) that match objects for which you are searching.
The search interface makes the relationship among the three elements clear. Select the combination that makes a “sentence” that is true for the media object you wish to find. See the following example.
Extended Searches
In this case, you are asking Nearchive MediaManager to “Show objects whose Name contains Harbor, and that has a Check-In Date after 2/14/03, and whose Created By attribute is not Bob.”
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Specifying Attribute Names, Operators, and Values

Table 2 shows the range of valid operators and values for the Nearchive MediaManager extended search attributes.
Table 2 Attribute Names, Operators, and Values
Field Possible Value
Attribute Name
Operator Varies depending on the attribute selected. Operators
Value Varies depending on the attribute selected. Values include:
Any attribute (standard or custom) defined in Nearchive MediaManager, for example, Catalog Name or Tape ID.
For a full list of standard attributes, see Table 3.
include:
Is Is Not Contains Starts with After Before Within Not Within Less than Greater than
Tex t Numeric value Time Duration Date Yes or No
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Extended Searches
Table 3 lists the standard Nearchive MediaManager attribute names, their meanings, and the values you can enter for them when specifying a search.
Table 3 Extended Search Attribute Names
and Values
Attribute Name
Description Search Values
Catalog Name A catalog with which the media
Enter text (not case sensitive).
object is associated
Check-In Date When the media object was
checked in to Nearchive MediaManager
Comments Additional information about the
media object
Created By The login name of the user who
A particular date (for example, 12/4/02 or 12/4/2002) or a period chosen from a pop-up menu.
Enter text (not case sensitive; spaces permitted).
Enter text (not case sensitive).
checked in the media object
Creation Date When the media object was created A particular date (for example, 12/4/02
or 12/4/2002) or a period chosen from a pop-up menu.
Data Format Advanced Authoring Format
AAF (AAF) is a cross-platform file format that allows the interchange of data between multimedia authoring tools. This is useful for Avid|DS products.
Duration The length of the object in hours,
minutes, seconds, and frames
Enter numbers only in the four colon-
separated entry fields displayed.
IN-OUT The length of the marked segment
of a clip, if any
In-Use If Yes, object is referenced by a
sequence also in the database.
Enter numbers only in the four colon-
separated entry fields displayed.
Yes or No.
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Table 3 Extended Search Attribute Names
Attribute Name
Description Search Values
and Values (Continued)
Incoming Folder
Modified Date When the media object was last
Name of an shared drive incoming folder
modified
Enter the name of the shared drive incoming folder.
A particular date (for example, 12/4/02 or 12/4/2002) or a period chosen from a pop-up menu.
Name The name of the media object Enter text (not case sensitive; spaces
permitted).
Scene The scene number of the clip
Enter text.
(from the bin)
Shoot Date The date the footage was shot
Enter text.
(from the bin)
Size (KB) Searches by media file size Enter a number.
Status Online, offline, or partially offline
status, or exists on another
Enter online, offline, partial/error, other workgroup.
workgroup
Take The take number of the scene
Enter a number.
(from the bin)
Tape Source tape name (from the bin) Enter text (not case sensitive; spaces
permitted).
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Tape ID Assigned Tape ID (from the bin) Enter text (not case sensitive; spaces
permitted).
Text Combination of Name, Tape, User
Attributes, and Comments
Enter text (not case sensitive; spaces
permitted). attributes. Allows you to search for text in all attributes at once.
Tracks All tracks used by the media object
(from the bin)
Enter text (value can be Video, Audio, or
Both).
Extended Searches
Table 3 Extended Search Attribute Names
and Values (Continued)
Attribute Name
Type Type of media object Select an option from the list, or enter
Description Search Values
master clip, sequence, subclip, effect, motion effect, rendered effect, group, or file.
Video Video compression ratio
(from the bin)
User Attributes User-specified column information
(from the bin)
Shared Drive Name
Name of an Avid Nearchive shared drive

Performing an Extended Search

You perform an extended search by specifying your search criteria in the Extended Search window, which you can open from the Simple Search controls.
To perform an extended search:
1. Click the Extended Search button in the Simple Search controls. The Extended Search window opens.
Enter ratio (for example, 2:1).
Enter text.
Enter the name of the shared drive.
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2. Specify the attribute names, operators, and values that make up your search criteria. See “Specifying Attribute Names, Operators, and Values” on page 70. To refine the search by specifying more than one criterion, click More to open up to ten additional More entry lines. If you want to specify additional sets of search criteria that match the media objects you want, click OR to open up to three groups of OR entry criteria.
3. (Option) Specify the attribute by which you want your results sorted and whether they should be presented in ascending or descending order. If you specify no attribute to sort on, the results are presented in the order in which they are found.
4. Specify the view (Storyboard, Frame, or Text) in which the search results are to be displayed.
Find objects that meet these criteria.
Plus objects that meet these criteria
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5. Click Search.
If a search does not seem to be specific enough (that is, it is returning too many results and is taking a long time), you can stop it by using your browser Stop button in the toolbar.
Nearchive MediaManager performs the specified search and returns all matching records in the results frame. For more information about how to view and manipulate the results, see Chapter 5.

Refining a Search You Just Performed

By default, the Extended Search window closes after you start your search. However, if you want to refine or modify your search by redefining its criteria after you perform the search, keep the Extended Search window open after the search is performed by deselecting Close Window on ‘Search’.
You can also reopen the Extended Search window with the previous criteria still displayed by clicking the “EX” link that appears in the Nearchive MediaManager status bar when the results of an extended search are shown in the results frame.

Saving Your Extended Search

To save your extended search so that you can run it without respecifying its criteria:
1. Specify all the search criteria for the search in the Extended Search window.
Extended Searches
2. Click Save. The Save Search window opens.
3. Type the name under which you want to save the search and, optionally, a description of the search.
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4. (Option) If you want to make this saved search available to all Nearchive MediaManager users, select Public Resource. If you want to keep the saved search private, make sure this option is not selected.
5. Click Save. The search is saved and added to the list of saved searches displayed in
Searches mode, from where it subsequently can be edited and run (see “Managing Saved Searches” on page 76).

Managing Saved Searches

You might need to routinely use the same search criteria to find particular media objects. Manually setting up a search each time is repetitive and can be time consuming. To avoid this situation, Nearchive MediaManager allows criteria from both simple and extended searches to be saved so that they can later be recalled and performed whenever you or anyone else needs them. To find out how to save a search, see “Saving Your Simple Search” on page 68 and “Saving Your Extended Search” on page 75.
When Nearchive MediaManager is in Searches mode, use the Saved Searches browser displayed in the control frame to view, edit, and delete searches currently saved in Nearchive MediaManager.

Viewing a Saved Search

After you have specified and saved the search criteria, you can easily access the media objects that match the saved criteria.
To view a saved search:
t Click the saved search name in the browser. The media objects found
are displayed in the results frame.
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Managing Saved Searches
Saved search
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You can view and open only the saved searches that you created or that are public resources. If a search is not public, you can see it only if your name is in its access list.

Editing the Name and Description of a Saved Search

To edit the name or description of a saved search:
1. Ensure that the Saved Searches are visible by clicking Searches in the mode selector.
(Macintosh) Place mouse pointer over the shortcut menu arrow.
2. Select Edit from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
The Edit Search window opens.
3. Make your changes.
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If you add to the description field, the description appears when you place the cursor over the saved search name.
4. Click Save.
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Deleting a Saved Search

To delete a saved search:
1. Ensure that the Saved Searches are visible by clicking Searches in the mode selector.
2. Select Delete from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
The Confirm Delete window opens.
3. Click OK to delete the saved search.

Browsing a Catalog

You can place any media object in the database into one or more appropriately named catalogs. Catalogs can be freely browsed in Catalogs mode and can also make searches faster by limiting the number of records through which the database has to search.
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For example, Nearchive MediaManager could contain catalogs called Features, Promos, File, Out Takes, and 24p. At this site, a clip from a feature that might also be useful in a trailer could be placed in both the Features and Promos catalogs. To find out how to add media objects to catalogs, see “Adding Media Objects to Catalogs” on page 102.
When Nearchive MediaManager is in Catalogs mode, use the Catalogs browser displayed in the control frame to create, edit, and delete catalogs.
Folder icon
Catalog name
To browse the media objects associated with a particular catalog:
t Click the catalog name.
Media objects found are displayed in the results frame.

Displaying Catalogs on a Macintosh Client

The following feature applies when viewing the Nearchive MediaManager browser on a Macintosh client. Catalogs are now displayed in banks of 50. This makes it faster to display the catalogs if you have a large number of catalogs.
If you have more than 50 catalogs, Page mode will be displayed. Page mode includes the following:
An input text box to enter the first few characters (8 characters maximum) of a catalog name
A Go button to display the catalogs starting with the input characters
A First button to display the first 50 catalogs
Browsing a Catalog
A Previous button to display the previous 50 catalogs
A Next button to display the next 50 catalogs
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Creating a New Catalog

To create a new catalog:
1. Click Catalogs in the mode selector.
2. Click the Folder icon in the Catalogs browser header. The Create Catalog window opens.
3. Type the name and, optionally, a description of the catalog.
4. (Option) If you want to make this catalog available to all Nearchive MediaManager users, select Public Resource. If you want to keep the catalog private, make sure this option is not selected.
5. Click Save. The catalog is saved.

Changing a Catalog Name

To change the name or description of a catalog:
1. Click Catalogs in the mode selector.
2. Select Edit from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
The Edit Catalog window opens.
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3. Make any changes to the name or description of the catalog.
4. (Option) If you want to make this catalog available to all Nearchive MediaManager users, select Public Resource. If you want to keep the catalog private, make sure this option is not selected.
5. Click Save. The catalog is saved.

Changing Access Control

Access control is based on catalogs and shared volumes. As a user, you can change the access control of the catalogs or Saved Searches that you created. An administrator can make changes to any catalogs, shared volumes, or Saved Searches. For information on sharing volumes, see “Sharing Volumes” on page 46.
If you are the creator of a catalog, or an administrator, you can select the catalog and change the access control by adding more users to the access list or changing the catalog to a public resource.
Changing Access Control

Adding Users to a Catalog

To add users to a catalog:
1. Click Catalogs in the mode selector.
2. Select Modify Access Control from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
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The Modify Access Control window opens.
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3. Click Add. The Add User window opens.
4. Click the name of the user or users you want to add.
5. Select the Access Mode for the user, either Full or No Access. Full means that users can see, modify, and delete metadata and media
data.
6. Click Save.
7. If you need to change the access after setting the Access Mode, click the user name in the list, click Modify, and change the Access Mode to either Full or No Access.

Setting an Existing Catalog to Public Access

You may have a catalog that you want to share with all users. You can set the catalog to public access. You can change a catalog’s access only if you are the owner of that catalog or an administrator. The Modify Access Control option is not available if you do not have access privileges.
To set the catalog to public access:

Creating an Access List

1. Click Catalogs in the mode selector.
2. Select Modify Access Control from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
The Modify Access Control window opens.
3. Select Public Resource.
4. Click Save. The catalog’s icon now appears as an open lock, indicating it is a
public resource.
Creating an Access List
You can create user access lists to allow certain users access to your catalogs. As a user, you can allow access only to your own catalogs.
An administrator can allow users access to any catalog. For information on setting up access lists as an administrator, see “User Accounts” on page 24.
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To create an access list:
1. Click Administration in the mode selector. The Administration Functions list appears along with a list of users
and any created access lists.
New Access List icon
2. Click the New Access List icon in the Functions list.
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The Create Access List window opens.
Creating an Access List
3. In the Name text box, type a name for your access list. The access list name cannot include a space.
4. In the Users list, click the name of the user you want to add to your access list.
5. Select the Access Mode for the user, either Full or No Access.
6. Click the right arrow button to add the user to your access list.
7. Continue selecting users, setting their Access Mode, and adding them to your access list.
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If you add a user to the access list and then decide you do not want that user in the access list, click the name in the access list, and click the left arrow button to move the user back to the Users list.
8. (Option) Select “Available to public” only if you want the access list available to every Nearchive MediaManager user. If you leave “Available to public” deselected, the access list is available to only those users on the list. By default, the check box is deselected.
9. Once you have the correct users in the access list, click Save. You can now select one of your catalogs and select an access list to
allow those users access to your catalog. See “Changing the Access List of a Catalog” on page 85.
If you want to create an access list based on an existing access list, simply select the access list and select Edit and Save List As from the shortcut menu. See “Accessing Shortcut Menus” on page 24.

Changing the Access List of a Catalog

The access list allows you to select a list that has been created by you or an administrator and that contains a restricted set of users. Choosing a specific list will make access to a catalog restricted to that list of users. You can apply an access list to a catalog only if you are the owner of the catalog or an administrator.
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To change an access list:
1. Click Catalogs in the mode selector.
2. Select Modify Access Control from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
The Modify Access Control window opens.
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3. Select a new access list from the Access List menu. The new access list is added to the Users list. The added access list
users inherit the privileges given to them when the access list was created. If you need to modify the privilege of the users of the access list, click the access list name, click Modify, and change the privileges. Modifying an access list changes all users within the access list.
4. Click Save. The catalog will be limited to the users in the selected list.
You will have access only to the access lists to which you belong.

Editing an Existing Access List

The following example provides just one reason to edit an existing access list.
Imagine you have an “All Editors” access list, which is used for private catalogs. When two new editors join your group, you decide to add them to the “All Editors” access list. Now your new editors have access to all the private catalogs available through the “All Editors” access list.
To edit an access list:
1. Click Administration in the mode selector. The Functions list appears along with the Users list and any access
lists. You might need to scroll down the list to see the access lists.
Editing an Existing Access List
2. Select Edit Access List from the shortcut menu of the access list you want to edit. See “Accessing Shortcut Menus” on page 24.
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The Edit Access List window opens.
3. Make the changes you want to the access list.
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4. Click Save.
To edit and change the name of an access list:
1. Click Administration in the mode selector. The Functions list appears along with the Users list and any access
lists. You might need to scroll down the list to see the access lists.
2. Select Edit and Save List As from the shortcut menu of the access list you want to edit. See “Accessing Shortcut Menus” on page 24.
The Edit Access List window opens.
3. Make the changes you want to the access list.
You can change the name of the access list in this dialog box.
4. Click Save.

Deleting an Access List

You can delete an access list if you no longer need that access list. As a user, you can delete only access lists that you created. An administrator can delete any access list.
To delete an access list:
1. Click Administration in the mode selector. The Functions list appears along with the Users list and any access
lists.
Deleting an Access List
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You will see only the access lists to which you belong.
2. Select the access list you want to delete, and select Delete List from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
A message box opens.
3. Click OK. The access list is deleted.
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Chapter 5

Viewing and Using Your Search Results

The results frame displays the media objects found by all Nearchive MediaManager searches and catalog browsing operations. It allows you to view results, obtain additional information about them (including media relatives), and check them out by dragging them into the bin of an Avid editing application.
This chapter discusses the following topics:
Viewing Your Search Results
Moving Your Search Results
Adding Media Objects to Catalogs
Deleting Media Objects from Nearchive MediaManager

Viewing Your Search Results

All media objects returned by operations in Searches and Catalogs modes are displayed in the results frame.
Chapter 5 Viewing and Using Your Search Results
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View selector
Status bar
The results frame is a flexible, interactive results viewer — it does not present a static view of your search results. The results frame offers three display views for your results, provides access to detailed information and head frames for selected objects, and allows you to perform searches for objects related to those displayed (media relatives and other objects from the same source tape).

Display Views

Viewing Your Search Results
The results frame also allows you to use or manage media objects displayed there by dragging them to appropriate locations. In this manner, you can:
Check out media objects from MediaManager (see “Moving Your Search Results” on page 102).
Add media objects to catalogs (see “Adding Media Objects to Catalogs” on page 102).
Mark media objects for deletion (see “Deleting Media Objects from Nearchive MediaManager” on page 103).
The results frame provides three views. You can preselect the view in which to display the results of a simple or extended search, and then you can switch among them by using the view selector.
View Information Displayed
[S]toryboard Head frame, object name, object type, creation date,
duration, video, and tape name
[F]rame Head frame and object name
[T]ext Object name, object type (represented by an icon), creation
date, duration, video, tape name
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Media Status

Each media object in Text, Storyboard, and Frame view has an associated Media Status indicator. The color of the indicator shows the status of the media.
Media Status indicator (Frame view)
Media Status Indicator Color
Yellow Media is online.
Red Media is offline, or media is on a
Blue Some of the related media files are
Indicates
remote workgroup.
offline.
Media Status indicator (Text view)

Sorting Media Objects in the Results Frame

Once the media objects you want are displayed in the results frame, you can sort the objects. For example, you can list the media objects by creation date starting with the most current or click the Creation Date heading and view them from the earliest date.
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To sort media objects displayed in the results frame according to a specific attribute:
1. Switch to Text view.
2. Click the appropriate column heading (for example, Name, Creation Date, or Duration). The results are re-sorted in ascending order.
3. Click the heading again to sort the results in descending order.

Selecting Media Objects

To select media objects in Text view:
t Click the check box next to the Text List icon. Ctrl+click (Windows) or
Shift+click (Macintosh) to select multiple objects.
Click here.
Viewing Your Search Results
Click the head frame.
To select media objects in Storyboard or Frame view:
t Click the head frame to select an object. Ctrl+click (Windows) or
Shift+click (Macintosh) to select multiple objects. The head frame is outlined in green when selected.
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To select all media objects:
t Click Select All in the status bar at the bottom of the
Nearchive MediaManager page.
If the number of items returned on a search is greater than one page can display, the status bar displays Select Page instead of Select All.
The Page Size option at the top of the results frame allows you to select to show more or fewer media objects per display page. For example, if you set the Page Size to Small, fewer objects are displayed per page and you have more pages of media objects. If you set the Page Size to Large, more objects are displayed per page and you have fewer pages of media objects. To view the next page of results, click Next.
Page Size option
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Viewing Head Frames

If associated media was online when a media object was checked in to MediaManager, that object’s record will include a head frame stored in low-resolution JPEG format. Storyboard and Frame view entries include small inline head-frame images where available.
To view a larger head-frame image for a media object:
1. Click to select the object you want to view.
2. Open the Head Frame Viewer by clicking the Triangle icon.
Viewing Your Search Results
Triangle icon
The head-frame image appears in the Head Frame Viewer.

Obtaining Media Size Information

To obtain the media size information for a media file:
t In the results frame, click the file for which you want to obtain size
information. The status bar at the bottom of the results frame displays the media
size of the selected file.
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Media size status display
To obtain the media size information for multiple media files:
t In the results frame, Ctrl+click (Windows) or Shift+click (Macintosh)
the files for which you want to obtain size information. The status bar at the bottom of the results frame displays the total
media size of the selected files.
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The total media size is a rounded-off estimate and should be used as such.

Obtaining Detailed Object Information

To obtain detailed information about a media object:
1. In the results frame, select the object for which you want to find detailed information.
2. Select About This Item from the shortcut menu. See “Accessing Shortcut Menus” on page 24.
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Unique identifier number for each clip
Click to expand.
Viewing Your Search Results
The Clip Information window opens.
The Clip Information window shows:
A title bar with a unique identifier number. For example, “Clip 42.1228598735.2511840 (66).”
The head frame and all the attributes that can be seen in all results frame views
Associated comments (that you can also edit)
Expandable view areas that contain:
- System attributes
- User attributes
- Catalog information
- Any associated catalogs
To obtain the path information of the location of the media on the Nearchive system drives:
t Click Locator in the Clip Information window. A window opens,
showing the path of the media to the Nearchive system shared drives.
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To add comments:
t Type them in the Comments text box, and click Update. (Update saves
the comments and closes the dialog box.)
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This is a good place to add keywords. There is a 255-character limit to the comments field.

Viewing Media Relatives

Finding a media object’s media relatives (clips that are referenced by a sequence or sequences that reference a clip) is often useful. The Show Relatives command allows you to find relatives for a single object or multiple media objects.
To view the media relatives of a single media object:
t (Windows) Right-click the sequence or clip, and select Show
Relatives.
t (Macintosh) Click the sequence or clip, click the shortcut menu arrow,
and select Show Relatives.
To view the media relatives for multiple objects:
t (Windows) Ctrl+click the files, right-click, and select Show Relatives. t (Macintosh) In the results frame, Shift+click the files, click the
shortcut menu arrow, and select Show Relatives.
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(Macintosh only) The results are returned in a hierarchy format (not tree­style collapsible).
(Windows only) The results are returned in a tree-style collapsible view, as in the following Text view example.
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