Philips SpeechExec Transcribe, SpeechExec Pro Transcribe User Manual
SpeechExec Pro Transcribe
For product information and support, visit
www.philips.com/dictation
SpeechExec Transcribe
Version 5.0
EN User manual 3
DE Benutzerhandbuch 23
FR Manuel de l‘utilisateur 43
ES Manual del usuario 63
NL Gebruikershandleiding 83
IT Manuale di istruzioni 103
User manual
1 Welcome 4
2 Important 4
2.1 Safety 4
2.2 Disposal of your old product 4
3 Get started 5
3.1 System requirements 5
3.2 Installation 5
3.3 Start SpeechExec 6
3.4 Create a user profile 6
4 Overview 7
4.1 Main application window 7
4.2 Player window 8
5 Work with Philips hardware
devices 10
5.1 Use the Philips foot control 10
5.1.1 Foot control 2330 10
5.1.2 Foot control 2210 / 2310 / 2320 11
5.2 Use the Philips headphones 11
5.2.1 Change the ear cushions 11
5.2.2 Install the hanging bracket 12
5.3
6 Use SpeechExec 13
6.1 Transcription 13
6.2 Finish, suspend or cancel a
Download recordings from the
Digital Pocket Memo 12
transcription 14
6.3 Instructions 14
6.3.1 Play back a spoken instruction 14
6.3.2
6.4 Delete a dictation file 15
6.5
7 Use more of SpeechExec 16
7.1 Settings menu 16
7.2
7.3
7.4 Foot Control Configuration Wizard 17
7.5 Playback options 17
7.6
7.7
7.8 Receive dictation files by email or
7.8.1 Receive dictation files by email 19
7.8.2
7.8.3 Send and receive automatically 20
7.9 Submit dictation files to a speech
7.10
8 Troubleshooting 21
9 Technical support and warranty 22
Play back a special instruction 14
Attach a document to a dictation
file 15
Digital Pocket Memo Configuration
Wizard 16
Configure the download process
from the Digital Pocket Memo 17
Notifications and reminders 18
Keyboard shortcuts 18
from an FTP server 19
Download dictation files from an
FTP server 19
recognition application 20
Create author profiles for
encrypted dictations 20
ENGLISH
3User manual
4 User manual
Welcome1
Congratulations on your purchase and welcome
to Philips!
To fully benefit from the service that Philips
oers, visit our Website for support information
such as user manuals, software downloads,
warranty information and more:
www.philips.com/dictation.
Safety2.1
To avoid short circuit, do not expose the •
product to rain or water.
Do not expose the device to excessive •
heat caused by heating equipment or direct
sunlight.
Protect the cables from being pinched, •
particularly at plugs and the point where they
exit from the device.
Disposal of your old product2.2
Important2
This manual covers the basic installation of the
SpeechExec software and its related use with
the Philips foot control and headphones.
Not all devices mentioned in this manual
are necessarily part of the package contents.
Descriptions of devices and accessories are
for information only and do not require Philips
to deliver any of these accessories with this
package.
D Note
If a topic begins with this icon
feature is available to users of SpeechExec Pro
Transcribe only.
E Tip
For more information about using the
SpeechExec software, see the help function
(press F1 on the keyboard).
, the described
Your product is designed and manufactured •
with high quality materials and components,
that can be recycled and re-used.
When this crossed-out wheeled bin •
symbol is attached to a product, it
indicates that the product is covered
by the European Directive 2002/96/
EC.
Please become informed about the local •
separate collection system for electrical and
electronic products.
Please act according to your local rules and •
do not dispose of old products with your
normal household waste. The correct disposal
of old products will help prevent potential
negative consequences for the environment
and human health.
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ENGLISH
Get started3
System requirements3.1
Pentium III, 500 MHz and 512 MB RAM; •
Recommended: Pentium IV or similar, 1 GHz
and 1 GB RAM
100 MB hard disk space for SpeechExec, 250 •
MB for Microsoft .NET Framework
One free USB port•
Recommended minimum transfer rate for •
LAN: 100 Mbit/s
Windows Vista, Windows XP (with Service •
Pack 2), Windows 2000 (with Service Pack 4)
D Note
For all operating systems, it is recommended
that the latest service pack available be installed
before installing SpeechExec.
Installation3.2
C Important
Administrator rights are required to install •
the software. For more help, contact your
administrator.
During installation, you will be prompted to •
connect the USB Smart Key to an USB port
of the PC. The license on the USB Smart Key
can be transferred to the PC or kept on the
USB Smart Key during installation. The license
can also be transferred to the PC or back to
the USB Smart Key later by clicking Help >
License information… on the menu bar.
If the license has been transferred to the PC •
and is lost due to a hardware problem (e.g.
hard disk damage or formatting), a 30-day trial
license can be installed with the same USB
Smart Key.
To restore a full license for • SpeechExec Pro
Transcribe (the USB Smart Key has a red
label), contact your dealer.
To restore a full license for • SpeechExec
Transcribe (the USB Smart Key has a green
label), visit www.dictation.philips.com/license
for more information.
Turn on the PC.1
Plug the headphones into the 2
the foot control into a free USB port.
3 Connect the USB plug of the Digital
Pocket Memo to a free USB port.
The New Hardware Found message is
displayed and installation will proceed
automatically.
D Note
If the message does not appear, verify if
the USB port is enabled in the BIOS of the
system. See the hardware documentation
for details or contact your hardware vendor.
Restart the PC when prompted by 4
Windows.
Insert the installation CD for SpeechExec 5
in the CD-ROM drive. The set-up program
should start automatically. If it does not,
open the CD contents in Windows Explorer
and double-click the autorun.exe file.
Click the 6 Install button.
Follow the on-screen instructions of the set-7
up program to install SpeechExec on the PC.
socket and
6 User manual
Start SpeechExec3.3
To manually start the program, open the
Windows start menu in Windows and select
Programs > SpeechExec (Pro) Transcribe. If the
option to start the program automatically was
selected in the settings menu, start the program
by clicking the
the Windows task bar.
Create a user profile3.4
When using SpeechExec for the first time, a
wizard guides you through the step-by-step
configuration process to create a new user
profile and configure your initial key settings.
Follow the on-screen instructions to:
Specify a user name. The user name identifies •
the user who last worked on the dictation
file.
Set the destination folder on the PC for •
Pending dictations. Pending dictations will be
listed in the To Do folder in the work list. The
To Do folder organizes all your input folders
into one simulated ‘overview’ folder.
Configure settings for the ‘new dictation’ •
notification in your To Do folder.
Start another wizard to configure a Philips •
foot control. See Foot Control Configuration
Wizard on page 17 for more information.
icon in the notification area of
D Note
It is possible to change these settings later using
the Settings menu. See Settings menu on page 16
for more information.
E Tip
If working in a network, select the folder on
a mapped network drive where the author’s
finished dictations are stored. These will be your
pending dictations.
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ENGLISH
Overview4
Main application window4.1
The work list module allows you to manage the dictation file list, define dictation properties,
configure a Digital Pocket Memo and change various settings.
1
2
3
4
5
6
1
Menu bar: The menu bar contains menu
commands that perform various tasks, such
as to manage dictations, make and change
settings and configure SpeechExec.
Start downloading from a connected
Digital Pocket Memo to a PC
Apply (and cancel) the defined filter to
the dictation file list
Refresh the information displayed in the
2
Toolbar: Many functions can be controlled
using the toolbar buttons:
Start Transcription (open the selected
dictation in the player)
work list
Submit the selected dictation file to an
installed speech recognition software
Open the help function
Start/stop playback of the selected
dictation file
Play Special Instruction
Displays the dictation properties of a file
Open an attached document
Send and receive emails with dictations
3
Folder list: The folder list displays the folder
structure. The structure depends on personal
or pre-configured settings. Click the plus sign
at the left of a folder to expand the tree and
display a folder‘s sub-folders.
via a connected email system
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4
Dictation file list: The dictation file list
displays information about the dictation files
stored in the selected folder. The columns
users to display and play back dictation files
stored on the Digital Pocket Memo, and to
configure settings on the connected device.
display the properties of the dictation files.
Change the focus between the tree view and
the dictation list view by clicking inside each
pane.
6
Status bar: The status bar at the bottom
of the window displays information on
dictation management such as the number
of dictation files in the selected folder, the
5
Digital Pocket Memo device display: The
Digital Pocket Memo display appears when a
Digital Pocket Memo is connected. It allows
number of dictation files with priority status
assigned, and the name and role of the
current user.
Player window4.2
The player module allows the playback of sound files created with SpeechExec Pro Dictate or a Digital
Pocket Memo.
1
2
3
4
5
6
7
8
9
10
11
Expanded mode
4 9 10 1134
2
7
5
6
8
Compact mode
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