SpeechExec Transcribe
SpeechExec Pro Transcribe
Version 5.0
For product information and support, visit
www.philips.com/dictation
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User manual |
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DE |
Benutzerhandbuch |
23 |
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FR |
Manuel de l‘utilisateur |
43 |
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ES |
Manual del usuario |
63 |
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NL |
Gebruikershandleiding |
83 |
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IT |
Manuale di istruzioni |
103 |
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User manual
1 |
Welcome |
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6.3 |
Instructions |
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6.3.1 |
Play back a spoken instruction |
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Important |
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6.3.2 |
Play back a special instruction |
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2.1 |
Safety |
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6.4 |
Delete a dictation file |
15 |
2.2 |
Disposal of your old product |
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6.5 |
Attach a document to a dictation |
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file |
15 |
3 |
Get started |
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3.1 |
System requirements |
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Use more of SpeechExec |
16 |
3.2 |
Installation |
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7.1 |
Settings menu |
16 |
3.3 |
Start SpeechExec |
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7.2 |
Digital Pocket Memo Configuration |
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3.4 |
Create a user profile |
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Wizard |
16 |
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7.3 |
Configure the download process |
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Overview |
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from the Digital Pocket Memo |
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4.1 |
Main application window |
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7.4 |
Foot Control Configuration Wizard |
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4.2 |
Player window |
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7.5 |
Playback options |
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7.6 |
Notifications and reminders |
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Work with Philips hardware |
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7.7 |
Keyboard shortcuts |
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devices |
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7.8 |
Receive dictation files by email or |
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5.1 |
Use the Philips foot control |
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from an FTP server |
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5.1.1 |
Foot control 2330 |
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7.8.1 |
Receive dictation files by email |
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5.1.2 |
Foot control 2210 / 2310 / 2320 |
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7.8.2 |
Download dictation files from an |
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5.2 |
Use the Philips headphones |
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FTP server |
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5.2.1 |
Change the ear cushions |
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7.8.3 |
Send and receive automatically |
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5.2.2 |
Install the hanging bracket |
12 |
7.9 |
Submit dictation files to a speech |
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5.3 |
Download recordings from the |
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recognition application |
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Digital Pocket Memo |
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7.10 |
Create author profiles for |
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encrypted dictations |
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Use SpeechExec |
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6.1 |
Transcription |
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Troubleshooting |
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6.2Finish, suspend or cancel a
transcription |
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Technical support and warranty 22 |
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ENGLISH
User manual |
3 |
1 Welcome
Congratulations on your purchase and welcome to Philips!
To fully benefit from the service that Philips offers, visit our Website for support information such as user manuals, software downloads, warranty information and more: www.philips.com/dictation.
2 Important
This manual covers the basic installation of the SpeechExec software and its related use with the Philips foot control and headphones.
Not all devices mentioned in this manual are necessarily part of the package contents. Descriptions of devices and accessories are
for information only and do not require Philips to deliver any of these accessories with this package.
D Note
If a topic begins with this icon 
, the described feature is available to users of SpeechExec Pro Transcribe only.
E Tip
For more information about using the SpeechExec software, see the help function (press F1 on the keyboard).
2.1Safety
•To avoid short circuit, do not expose the product to rain or water.
•Do not expose the device to excessive heat caused by heating equipment or direct sunlight.
•Protect the cables from being pinched, particularly at plugs and the point where they exit from the device.
2.2Disposal of your old product
•Your product is designed and manufactured with high quality materials and components, that can be recycled and re-used.
•When this crossed-out wheeled bin symbol is attached to a product, it indicates that the product is covered
by the European Directive 2002/96/ EC.
•Please become informed about the local separate collection system for electrical and electronic products.
•Please act according to your local rules and do not dispose of old products with your normal household waste. The correct disposal of old products will help prevent potential negative consequences for the environment and human health.
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User manual |
3 Get started
3.1System requirements
•Pentium III, 500 MHz and 512 MB RAM; Recommended: Pentium IV or similar, 1 GHz and 1 GB RAM
•100 MB hard disk space for SpeechExec, 250 MB for Microsoft .NET Framework
•One free USB port
•Recommended minimum transfer rate for LAN: 100 Mbit/s
•Windows Vista, Windows XP (with Service Pack 2), Windows 2000 (with Service Pack 4)
D Note
For all operating systems, it is recommended that the latest service pack available be installed before installing SpeechExec.
3.2Installation
C Important
•Administrator rights are required to install the software. For more help, contact your administrator.
•During installation, you will be prompted to connect the USB Smart Key to an USB port of the PC. The license on the USB Smart Key can be transferred to the PC or kept on the USB Smart Key during installation. The license can also be transferred to the PC or back to the USB Smart Key later by clicking Help > License information… on the menu bar.
•If the license has been transferred to the PC and is lost due to a hardware problem (e.g. hard disk damage or formatting), a 30-day trial license can be installed with the same USB Smart Key.
•To restore a full license for SpeechExec Pro Transcribe (the USB Smart Key has a red label), contact your dealer.
•To restore a full license for SpeechExec Transcribe (the USB Smart Key has a green label), visit www.dictation.philips.com/license for more information.
1Turn on the PC.
2Plug the headphones into the 
socket and the foot control into a free USB port.
3
Connect the USB plug of the Digital Pocket Memo to a free USB port.
The New Hardware Found message is displayed and installation will proceed automatically.
D Note
If the message does not appear, verify if the USB port is enabled in the BIOS of the system. See the hardware documentation
for details or contact your hardware vendor.
4Restart the PC when prompted by Windows.
5Insert the installation CD for SpeechExec in the CD-ROM drive. The set-up program should start automatically. If it does not,
open the CD contents in Windows Explorer and double-click the autorun.exe file.
6Click the Install button.
7Follow the on-screen instructions of the setup program to install SpeechExec on the PC.
ENGLISH
User manual |
5 |
3.3Start SpeechExec
To manually start the program, open the Windows start menu in Windows and select Programs > SpeechExec (Pro) Transcribe. If the option to start the program automatically was selected in the settings menu, start the program by clicking the 
icon in the notification area of the Windows task bar.
3.4Create a user profile
When using SpeechExec for the first time, a wizard guides you through the step-by-step configuration process to create a new user profile and configure your initial key settings. Follow the on-screen instructions to:
•Specify a user name. The user name identifies the user who last worked on the dictation file.
•Set the destination folder on the PC for Pending dictations. Pending dictations will be listed in the To Do folder in the work list. The To Do folder organizes all your input folders into one simulated ‘overview’ folder.
•Configure settings for the ‘new dictation’ notification in your To Do folder.
•Start another wizard to configure a Philips foot control. See Foot Control Configuration Wizard on page 17 for more information.
E Tip
If working in a network, select the folder on a mapped network drive where the author’s
finished dictations are stored. These will be your pending dictations.
D Note
It is possible to change these settings later using the Settings menu. See Settings menu on page 16 for more information.
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User manual |
4 Overview
4.1Main application window
The work list module allows you to manage the dictation file list, define dictation properties, configure a Digital Pocket Memo and change various settings.
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1Menu bar: The menu bar contains menu commands that perform various tasks, such as to manage dictations, make and change settings and configure SpeechExec.
2Toolbar: Many functions can be controlled using the toolbar buttons:
Start Transcription (open the selected dictation in the player)
Start/stop playback of the selected dictation file
Play Special Instruction
Displays the dictation properties of a file
Open an attached document
Send and receive emails with dictations via a connected email system
User manual
Start downloading from a connected Digital Pocket Memo to a PC
Apply (and cancel) the defined filter to the dictation file list
Refresh the information displayed in the work list
Submit the selected dictation file to an installed speech recognition software 
Open the help function
3Folder list: The folder list displays the folder structure. The structure depends on personal or pre-configured settings. Click the plus sign at the left of a folder to expand the tree and display a folder‘s sub-folders.
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ENGLISH
4Dictation file list: The dictation file list displays information about the dictation files stored in the selected folder. The columns display the properties of the dictation files. Change the focus between the tree view and the dictation list view by clicking inside each pane.
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Digital Pocket Memo device display: The Digital Pocket Memo display appears when a Digital Pocket Memo is connected. It allows
users to display and play back dictation files stored on the Digital Pocket Memo, and to configure settings on the connected device.
6Status bar: The status bar at the bottom of the window displays information on dictation management such as the number of dictation files in the selected folder, the
number of dictation files with priority status assigned, and the name and role of the current user.
4.2Player window
The player module allows the playback of sound files created with SpeechExec Pro Dictate or a Digital Pocket Memo.
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Expanded mode
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Compact mode
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User manual |
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