Philips PPF 695, PPF685 User Manual
EN User Manual
PPF 685
PPF 695
Dear Customer,
With the purchase of this device, you have chosen a quality
PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.
EN
Your device is delivered with an already inserted free ink
film for a few test pages. For this film, you do not require
any Plug’n’Print card (= chip card with information regarding ink film capacity).
Telephone book
In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries
into groups. You can assign various ring tones to the entries.
Speed Dialling
You can assign the speed dial buttons to frequently dialled
telephone numbers. You can load these telephone numbers
quickly with the speed dial buttons.
The cordless telephone is provided with its own telephone
book. With the cordless telephone you can send and read
SMS messages (function is not supported in all countries
and networks). You can hear messages on the answering
machine of the device and record new outgoing messages.
Functions
You can individually set ringer tones and notification
tones, wallpaper and menu colours of the cordless telephone. Additional functions such as alarms, timer, birthday reminder or a room monitoring function are also available to you. You can register up to five cordless telephones
with your device.
The built-in answering machine stores up to 30 minutes of
messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can
call new messages from each telephone. With the VIP
code, callers can also reach you even while the answering
machine is switched on.
You can send fax messages in different resolutions to one
or more recipients or a group. You can also poll faxes and
prepare documents for polling.
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for example, a short fax note or an invitation.
Select the resolution for text and photo in order to copy
documents with your machine. You can also create multiple copies.
You can send SMS messages from your machine if this
service is activated for your telephone line (this function is
not supported in all countries and networks). Received
SMS messages can be managed with the extensive functions of the SMS menu.
Activate notification by SMS to receive an SMS message,
for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this
function is not supported in all countries and networks).
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
We hope you enjoy your machine and its many functions!
About this User Manual
With the installation guide on the following pages, you can
start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this
user manual.
Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.
Multiple models of this machine series are described in this
user manual. Please note that some functions are only
available with specific models.
Symbols Used
Dangers
Warns about dangers for people, damage to the device or other objects as well as possible loss of data.
Injuries or damage can result from improper handling.
Tips
This symbol designates tips that will help you to use
your machine more effectively and easily.
2 Philips PPF 685 · 695
Table of Contents
Dear Customer, ......................................................... 2
About this User Manual ............................................ 2
1 General Safety Information.............. 5
2 Overview............................................. 6
Overview of the Menu Functions .............................. 6
Device Overview ........................................................ 7
Cordless Telephone Panel .......................................... 8
Panel ......................................................................... 9
3 Initial Operation .............................. 10
Contained in the Packing ........................................ 10
Attaching the Paper Tray ......................................... 10
Inserting Paper ........................................................ 10
Connecting the Handset .......................................... 10
Connecting the Telephone Cord ............................. 11
Connecting the Power Cord .................................... 11
Initial Installation .................................................... 11
Inserting batteries in cordless telephone ................... 12
Putting cordless telephone in operation ................... 12
4 Telephone functions ........................ 13
Making Telephone Calls on the Machine ................ 13
Putting a call from cordless telephone ...................... 13
Calling additional telephone functions .................... 14
Hands-free ............................................................... 14
Mute mode .............................................................. 15
Recording a Telephone Conversation ...................... 15
Forwarding a call ..................................................... 15
Placing internal calls ................................................ 15
Calling Line Identification (CLIP) ........................... 16
Missed Calls ............................................................ 16
5 Telephone book of the device ........ 17
Saving entry ............................................................. 17
Edit Entry ................................................................ 17
Deleting an Entry .................................................... 17
Groups .................................................................... 17
Speed dialling .......................................................... 18
6 Telephone book of the cordless
telephone............................................... 19
Saving entry ............................................................. 19
Edit Entry ................................................................ 19
Deleting an entry ..................................................... 19
Adding an additional number .................................. 19
Changing the ringer tone ......................................... 19
Calling Options ....................................................... 19
7 Cordless telephone.......................... 20
Looking for cordless telephone ................................ 20
Switching on and off ............................................... 20
Navigating in the menu ........................................... 20
Keypad lock ............................................................. 20
Activating emergency call number ........................... 20
Additional functions ................................................ 21
8 Answering Machine......................... 23
Switching On and Off ............................................. 23
Editing the outgoing message ................................... 23
Listening to Messages ............................................... 24
Deleting messages .................................................... 25
Setting up forwarding and remote access .................. 25
Using the Remote Control ....................................... 25
Remote Control Functions ...................................... 26
Recording internal memos ....................................... 26
Modifying the settings ............................................. 27
9 Fax..................................................... 28
Sending fax .............................................................. 28
Manually Sending a Fax ........................................... 28
Direct inward dialling or selecting sub-address ......... 28
Broadcasting ............................................................ 29
Delayed Fax Transmission ....................................... 29
Receiving Faxes ........................................................ 29
Receiving fax automatically (fax only reception mode) . 29
Receiving fax manually ............................................ 29
Polling Faxes ............................................................ 29
Using Fax Templates ............................................... 30
10 Copier............................................... 31
Inserting Documents ............................................... 31
Creating a Copy ....................................................... 31
Creating Multiple Copies ......................................... 31
11 SMS ................................................... 32
SMS Requirements .................................................. 32
Sending SMS ........................................................... 32
Notification by SMS ................................................ 33
Receiving an SMS .................................................... 33
Reading an SMS ...................................................... 33
Calling SMS functions ............................................. 34
Printing SMS Messages ............................................ 34
Deleting SMS .......................................................... 34
Modifying the settings ............................................. 34
12 Fun and Games................................ 36
Sudoku .................................................................... 36
13 Settings on the device..................... 37
Entering the Date and Time .................................... 37
Selecting the Language ............................................. 37
Selecting the Country .............................................. 37
Entering Your Number ............................................ 37
Entering Your Name ................................................ 37
Setting the Contrast ................................................. 37
Lowering the Transmission Speed ............................ 37
Switching Page Adjustment On and Off .................. 37
Setting line interruption ........................................... 38
Setting the Ring Tone .............................................. 38
Setting the Fax Switch ............................................. 38
Printing Lists and Help Pages .................................. 39
Starting the Initial Installation ................................. 39
EN
Table of Contents 3
14 Settings on the cordless telephone 40
Selecting the language .............................................. 40
Changing the Wallpaper Image ............................... 40
Changing the menu colours ..................................... 40
Setting the contrast .................................................. 40
Setting the ring tone ................................................ 40
EN
Turning key-tones and signal-tones on and off ........ 40
Switching silent mode on/off ................................... 41
Programmable buttons ............................................ 41
Automatic picking up and hanging up the phone .... 41
Resetting the cordless telephone ............................... 41
Displaying call logs and events ................................. 41
15 Telephone Lines and Additional
Devices................................................... 43
Configuring Telephone Lines and Services .............. 43
Registering and de-registering additional cordless
telephones ................................................................ 43
Connecting Additional Devices ............................... 44
Using Additional Telephones (Easylink) .................. 45
16 Service............................................... 46
Checking the Ink Film Reserve ................................ 46
Changing the ink film ............................................. 46
Fixing a Paper Jam ................................................... 47
Fixing a Document Jam ........................................... 48
Cleaning .................................................................. 48
Displaying the battery charge ................................... 49
Changing the batteries in the cordless telephone ...... 49
Checking the Firmware Version .............................. 50
Using Service Codes ................................................ 50
Power Cycling ......................................................... 50
17 Appendix........................................... 52
Technical Data ........................................................ 52
Declaration of Conformity (DoC) ........................... 52
4 Philips PPF 685 · 695
1 General Safety Information
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet
these standards. The device was built exclusively for use in
the indicated sales region.
Do not make any changes or settings that are not described
in this user manual.
Setting Up the Machine
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in
such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.
The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.
The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the
use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.
Lock the cover of the device completely into place
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
while you are working on the device.
Protect the device against direct sunlight
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe
the information on temperature and humidity in the technical data.
The device must have sufficient ventilation
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, o r if you see smoke coming from the dev ice
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.
Do not allow children to handle the device w ithout supervision.
Do not allow children to handle the device without supervision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location.
Use only the power and telephones cables sup plied.
Use only the power and telephones cables supplied.
The device does not have an on/off button.
Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation
is damaged.
Disconnect your device from the power and telephone netwo rks during an electrical storm.
Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do
not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Never use liquid,
gaseous or easily flammable cleansers (sprays, abrasives,
polishes, alcohol).
Only clean the display with a dry, soft cloth .
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function;
In the event of a power failure, your device will not function; saved data is retained.
Repairs
Should disruptions occur, follow the instructions on the
display and on the error report.
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Consumable Materials
Use only original consumable materials. These are available from a specialised retailer or through our order service
(see back side of this user manual). Other consumable materials could damage the device or shorten its service life.
Dispose of old consumable materials according to the
waste regulations of your country.
Cordless Telephone
Never place the cordless telephone in the charging station
without rechargeable batteries or with non-rechargeable
batteries.
Do not install or use your cordless telephone in a damp environment. Never touch the cordless telephone with wet
hands.
The functioning of security systems, medical equipment or
sensitive devices can be disrupted by the transmission power of the cordless telephone. Observe any usage regulations
(or restrictions) in the vicinity of such equipment.
The batteries used should be disposed of according to the
recycling regulations of your country.
EN
General Safety Information 5
2Overview
Overview of the Menu Functions
The following functions are available on your device.
EN
There are two ways in which you can call functions:
Menu Navigation
Navigating in the menu: Press OK or one of the two
arrow keys [ to open the function menu. Page through
[ menu entries. Use OK to select a function. Press C to
return to the previous me nu l evel . Pre ss STOP to close the
menu and return to the starting mode.
Direct Loading
Calling functions directly: You can call a menu function directly using the function number. Press OK and enter the appropriate function number using the numeric
keypad. Confirm using OK. You will find the function
number in the following list.
Help 6 · Function List
Press i and 6 to print a list of all functions and
settings of your device.
1 Telephone book
11 Looking Up an Entry (PPF 6 xx · SPFX 4x)
11 Looking up an entry...............................page 13
12 New Entry (PPF)
12 New entry..............................................page 17
13 Creating Group
13 Creating group.......................................page 17
14 Speed dialling (PPF)
14 Speed dialling.........................................page 18
15 Changing Entries
15 Modifying an entry ................................page 17
16 Deleting Entries
16 Deleting entries......................................page 17
17 Printing Entries
17 Printing entries ......................................page 39
2 Calls
21 Received Calls (PPF 6xx · SPFX 4x)
21 Received calls .........................................page 13
22 Outgoing Calls (PPF 6xx · SPF X 4x)
22 Outgoing calls........................................page 13
23 Printing Entries
23 Printing entries ......................................page 39
24 Setting line interr uption
24 Setting line interruption (Hook-Flash-period)
(function is not supported in all countries and networks)
....................................................................... page 38
3 Fax
31 Polling
31 Polled reception .....................................page 29
32 Polling Send
32 Polling send ...........................................page 30
33 Sending Fax Later
33 Sending fax later .................................... page 29
34 Broadcasting
34 Sending to multiple recipients (= broadcast)
....................................................................... page 29
35 Printing Fax Journal
35 Printing fax journal ................................page 39
36 Printing transmission report
36 Printing transmission report................... page 39
37 Print Reduced in Size
37 Print reduced in size...............................page 37
38 Reducing transmission speed
38 Reducing transmission speed..................page 37
4 Miscellaneous
41 Printing Call Log
41 Printing call list...................................... page 39
42 Switching notification tone for call waiting on/off
42 Switching notification tone for call waiting on/off
....................................................................... page 14
43 Using Fax Templates
43 Using fax templates ................................ page 30
44 Setting the Contrast
44 Setting the contrast ................................ page 37
45 Using Service Codes
45 Using service codes................................ page 50
46 Checking the Ink Film Reserve
46 Checking the ink film reserve ................ page 46
47 Checking the Firmware Version
47 Checking the firmware version .............. page 50
48 Sudoku
48 Sudoku.................................................. page 36
5 Fax switch
51 Configuring Day Mode
51 Configuring day mode .......................... page 38
52 Configuring Night Mode
52 Configuring night mode........................ page 38
53 Setting the timer
53 Setting the timer.................................... page 38
54 Easylink
54 Easylink................................................. page 45
55 Setting the Ring Tones
55 Setting the ring tones ............................ page 38
6 SMS
61 Sending SMS (PPF 650 · 685/695)
61 Sending SMS ........................................ page 32
62 Reading SMS (PPF 650 · 685/69 5 · SPFX 40/45 · 48/49 )
62 Reading SMS ........................................ page 33
63 Printing SMS
63 Printing SMS ........................................ page 34
64 Deleting SMS (PPF 650 · 685/695 · SPFX 40/45 · 48/49)
64 Deleting SMS........................................ page 34
65 Notification by SMS
65 Notification by SMS ............................. page 33
66 SMS Access
66 SMS access ............................................ page 34
7 Answering Machine
71 Switches Answering Machine On/Off (PPF 685/695 · SPFX 48/49)
71 Switches answering machine on/off ....... page 23
72 Listening to Messages (PPF 685/695 · SPFX 48/49)
72 Listening to messages............................. page 24
73 Recording Internal Memos (PPF 685/695 · SPFX 48/49)
73 Recording internal memos..................... page 26
74 Setting the Recording Duration
74 Setting the recording duration............... page 27
75 Editing the Outgoing Message (PPF 685/695 · SPFX 48/49)
75 Editing the announcement .................... page 23
76 Using Announcement without Record ing Message
76 Using announcement without recording
message (= external memo) ............................ page 23
77 Forwarding Messages
77 Forwarding messages ............................. page 25
78 Entering the VIP Code
78 Entering the VIP code........................... page 27
79 Entering Access Code
79 Entering access code .............................. page 25
8 Cordless Telephone
81 Locating cordless phones
81 Locating cordless phones ....................... page 20
82 Registering Cordless Telephone
82 Registering cordless telephone............... page 43
83 Deregistering Cordless Telephone
83 De-registering cordless telephone .......... page 44
9 Settings
91 Entering the Date and Time
91 Entering the date and time .................... page 37
92 Selecting the Language
92 Selecting the language ........................... page 37
93 Selecting the Country
93 Selecting the country ............................. page 37
94 Entering Number
94 Entering number................................... page 37
95 Entering Name (PPF)
95 Entering name....................................... page 37
96 Configuring Teleph one Lines and Ser vices
96
Configuring telephone lines and services
.. page 43
6 Philips PPF 685 · 695
Device Overview
Primo · Voice overview
‚ Handset
ƒ Paper tray
„ Document feeder (writing facing up)
… Panel with display
† )-Socket—Connection socket for the telephone
handset
‡ EXT-Socket—Connection socket for additional de-
vices
ˆ LINE-Socket—Connection socket for telephone cable
PPF 63x, PPF 67x
‚ Scanner glass
ƒ Rollers of the automatic document feeder
„ Rests of the intake rollers
… Document guide / scanner film
† Cover for scanner and automatic document feeder
‡ Toothed wheel for tightening the ink film
ˆ Ink film roll in the rear ink film compartment
‰ Ink film roll in the front ink film compartment
Š Slot for the Plug’n’Print card
‹ Locks for the cover of the scanner and automatic doc-
ument feeder
Innenansicht nummeriert
EN
Internal Description
Overview 7
Cordless Telephone Panel
Monochrome Dect · Colour Dect
Paneel Dect Kombi
EN
Programmable button left
õ—Programmable button (the saved function appears on
the display)
Programmable button right
ô—Programmable button (the saved function appears
on the display) / calling options / confirming selection
The green button
“/@—Press briefly: Place calls / receives calls / hands
free / press and hold: Redialling / switching on cordless telephones
Red button
’—Press briefly: Ending calls / aborting menu functions
/ press and hold: switching off cordless telephone
Telephone book button
m—Press briefly: Calling up the telephone book from the
device / hold pressed: Calling the telephone book of the
cordless telephone
SMS button
_—Calling the SMS menu (function is not supported
in all countries and networks)
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
C button
C—Returning to the previous menu level / deleting individual digits
OK button
OK—Calling the menu functions/ confirming input
Answering machine button
1/b—Press and hold: Calling answering machine
menu
Keypad lock
*/•—Press and hold: Turning keypad lock on/off
0 button
0—Inputting special characters
R button
R—Switching between calls (= call toggling)
Intercom key
{—Forwarding a call to the device or to other cordless
telephones
Symbols on the LCD Display
Monochrome Dect
Display Monochrome Dect
·—Display of the battery charge
Telephone INT
¢—Internal telephone call (= intercom) with another
cordless telephone or the device
Telephone EXT
£—External telephone call
SMS
_—New SMS received
Answering Machine
¤ – Answering machine switched on
Alarm
¥—Alarm clock switched on
Timer
©—Timer switched on
Registration number
1—Number with which the cordless telephone is regis-
tered with the base unit
Colour Dect
Display Colour Dect
Rechargeable Batteries
Colour Dect
Keypad lock
ï—Keypad lock switched on
Silent Mode
ð—Silent mode switched on (all ring tones switched off)
8 Philips PPF 685 · 695
Panel
Message
ä—Lights up, if new messages are received / list of
the new messages with submenus / blinks in the case of device error (for example no ink film)
Dect (PPF 685/695 · SPFX 48/49)
{—During a call: Forwarding a call to a specific or all
cordless telephones / in the starting mode: Locating cordless phones (all registered cordless phones start ringing)
Speed Dialling
Speed dial buttons ë—Press briefly: Recalling speed
dial entry / press and hold: Editing speed dial entry
Telephone Book
ma—Press briefly: Calling up the telephone book entries. Selecting the entries with the [ / press and hold:
saving new entries
Fax Switch (Only Fax Reception)
¼/º/»—Setting the timer and the fax reception modes
(= fax switch). Modes set on the display
™ (day), ˜ (night),
F (only fax reception, this function is not supported in all
countries and networks). Activated timer is indicated with
›
Stop (AM)
STOP—Function abort / return to the starting mode /
documents eject / ending message playback
C (AM)
C—Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete input / during a playback: deleting individual message / in the starting mode: deleting all messages
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
OK
OK—Calling the menu functions / confirming input
Start
START—Press briefly: Starting transmission of messages
/ press and hold: Starting fax polling
Answering Machine
b—Calling answering machine menu
Help
i—Press briefly: Printing help pages and setting lists /
press and hold: Starting initial installation process
Copy (SMS)
COPY—Press briefly: creating a copy / press and hold:
creating multiple copies / printing SMS
Resolution
ã—Setting higher resolution for faxes and copying
(
RESOL.: STANDARD, RESOL.: FINE, RESOL.:
)
PHOTO
SMS (not supported everywhere)
_—Calling the SMS menu (function is not supported
in all countries and networks)
Number Buttons
Numeric keypad—Inputting digits, characters and special
characters
Redialling
@—Press briefly: Toggling between the list of the last 10
dialled numbers (= redial list) / press and hold: List of last
ten callers (caller list)
Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)
ß—Dialling with the handset replaced / hands-free
R
R—Press briefly: insert short line interruption (Hook
Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press:
Inserting dialling pause
PPF 685 · 695
EN
Overview 9
3 Initial Operation
Contained in the Packing
Package Contents Primo · Voice
‚ Device
EN
ƒ Telephone handset
„ Spiral cable for telephone handset
… Paper tray
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
Dect Packing Contents
ˆ Charging station
‰ Three batteries
Š Cordless telephone
User Manual
User manual with installation guide (not depicted)
Several Cordless Telephones
Depending upon model several cordless telephones are included.
Contained in the Packing
Inserting Paper
Paper Format
Before you can receive documents or make copies, you must
load paper into the device. Please use only appropriate paper
in standard format
2
80 g/m
). Follow the specifications in the technical data.
Loading Paper
Separate the paper sheets by fanning them out, then
A4
(210 × 297 millimetre · preferably
align them by tapping edge of the stack lightly
against a flat surface. This will prevent several sheets
of paper from being drawn in all at once.
Preparing Paper
Inserting Paper
1 Fold open the lever on the right beside the paper feed
towards front.
2 Insert paper in the paper feeder. You can insert maxi-
mum 50 sheets (A4 · 80 g/m2).
3 Fold open the lever on the right beside the paper feed
backward in order to enclose the paper.
Inserting Paper
Packing Contents
If one of the parts is missing or damaged, please contact your retailer or our customer service.
Attaching the Paper Tray
Attaching the Paper Tray
Insert the paper tray into the openings behind the paper
feed mechanism.
Attaching the Paper Tray
Connecting the Handset
Connecting the Handset
Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the ) symbol.
Connecting the Handset
10 Philips PPF 685 · 695
Connecting the Telephone Cord
Connecting the Telephone Cable
Your device is an analogue fax device (Group 3). It is
not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In
order to do this, you need either an analogue adapter
or a connection for analogue terminals.
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your PTT line socket.
Connecting the Telephone Cable
PABX Systems 1
If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections
and additional devices, page 43).
Connecting the Power Cord
Mains Voltage at Setup Location
Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage
available at the setup location.
Device power cord
Connecting power cord of the device
Connecting the Mains Cab le
Insert the mains cable into the connection located on the
rear side of the device. Connect the mains cable to the electrical socket.
Connecting the Power Cable
Charging station power cord
Connecting the power cord of the charging station
Connect the mains cable of the charging station to the
electrical socket.
Ladestation anschließen
Initial Installation
Starting Initial Installation
After you connect your device to the mains voltage, the initial installation commences. Press i. Your device prints
a help page.
Selecting the Language
1 Use [ to select the desired display language.
2 Confirm with OK.
Selecting the Country
Setting the Country Correctly
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
Setting the Country
1 Use [ to select the country in which you are operat-
ing the machine.
2 Confirm with OK.
After this input, the machine prints another help page and
checks the telephone line.
Entering Your Number
Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
Entering Your Number
1 Enter your number. Using # or * you can enter a
plus sign.
2 Confirm with OK.
Entering Your Name
Entering Your Name
1 Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special characters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
You can move the cursor using [. Use C to delete individual characters.
2 Confirm with OK.
After the input, the machine prints an overview of the
functions.
Entering the Time and Date
Entering Time/Date
1 Enter the time, e.g. 1400 for 2 pm.
2 Enter the date (two digits each) e.g.
080607 for 8 June 2007.
3 Confirm with OK.
Help 2 · Initial Installation Process
You can restart the initial installation process any
time. Press i and 2.
EN
Initial Operation 11
Inserting batteries in cordless telephone
1 Insert the new batteries in the battery compartment
with the positive and negative poles as shown in the pic-
EN
ture in the battery compartment.
Never use non-rechargeable batteries in the
cordless telephone. Follow the specifications in
the technical data.
2 Place the cover on the battery compartment and slide it
upward until it snaps into place.
3 Place the cordless telephone into the charging station.
Never place the cordless telephone into the charging station without batteries.
Leave the cordless telephone in the charging station for at least twelve hours. The batteries will
heat up slightly during charging; this is not dangerous.
Putting cordless telephone in operation
Switching on cordless telephone
Press the green “ button for at least two seconds for
switching on your cordless telephone.
Configuring the Cordless Telephone
Normally your cordless telephone is registered with your
device in the factory. In the starting mode, press OK. The
display shows on which base unit and with which number
the cordless telephone is registered.
Unregistered cordless telephones
If you acquired a model with several cordless telephones, only one cordless telephone is registered
with your device in the factory. Insert the batteries as
described above and register the cordless telephones
with your device (also see Chapter "Telephone Connections and Additional Devices", page 43).
12 Philips PPF 685 · 695
4 Telephone functions
For information on how to connect additional cordless telephones and another device and which functions are available to you, please refer the chapter on Telephone Connections and additional devices, Page 43.
Only Fax Reception
In the fax only reception mode (
device rings twice. Then the fax reception switches
on. You can only accept an incoming telephone call
whilst it is ringing (also see chapter Setting the Fax
Switch, page 38) (this function is not supported in all
countries and networks).
Making Telephone Calls on the Machine
Dial the desired telephone number. There are multiple
ways to do this. Then lift up the handset.
Direct Dialling
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
Manual dialling: Dial the desired telephone number
with the number pad.
Telephone book:
1 Press ma
You can also load telephone book entries by
pressing OK, 11 and OK.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
You can save an entry multiple times with the
same name but in a different category. In the telephone book, the first letter of the category appears after the entry.
Speed Dialling: Press the desired speed dial button
(ë).
Redial list: Press @. Use [ to select an entry from the
list of the dialled numbers.
Outgoing Calls
You can also load the redial list by pressing OK,
22 and OK.
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
Calls Received
You can also load the caller list by pressing OK,
21 and OK.
CLIP Prerequisite
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller suppresses his number.
Getting outside line
PABX Systems
Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line
access code in order to get a connection to the public telephone network (PSTN) from a PABX.
Enter the outside line access code with which you reach the
public telephone network before you enter the desired
number or select a stored entry. The outside line access
code is usually 0.
F on the display) the
Outside Line Access Code Error
In rare cases, the outside line access code may be a
different number or a two-digit number. For older
telephone systems, the outside line access code can be
R (= Flash). Press R to enter this outside line access
code. If the connection to the public telephone network is not possible, contact your telephone system
supplier.
Setting up an extension
If you operate your device permanently at an extension, store the outside line access code with the 96
function (see page 43).
Chain Dialling
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter
the subsequent telephone number or select another saved
entry.
Insert dialling pause
It may be necessary to insert a dial pause in telephone
number, for example, for a direct-inward dialling number,
a sub-address or in a long distance number. Hold R
pressed (for at least two seconds).
– appears on the display.
The second part of the number is dialled only after a short
pause.
Putting a call from cordless telephone
Dialling a number
Dial the desired number. There are several ways to do this:
Then press “.
Direct dialling
You can also press “ first and then dial a number.
The dialling process begins immediately.
Forwarding fax to the device
If you receive a call on the cordless telephone and
he ar tha t it is a fax c all (whi stl ing to ne o r sil enc e), yo u
can start the fax reception on the device. Press either
START on the device or *5 on the cordless
telephone.
Manual dialling: Dial the desired number using the numeric keypad.
Telephone Book of the Cordless Telephone:
1 Hold m pressed (for at least two seconds).
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
If you have added an additional number to an entry, this entry appears twice in the telephone
book. The symbol of the category appears before
the name.
Telephone Book of the Device:
1 Press m.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
EN
Telephone functions 13
Redial list: Press and hold @ (at least two seconds). Use
[ to select an entry from the list of the dialled numbers.
Caller List:
1 Press [, and using [
.
EN
ALIS.
2 Confirm with OK.
CALLS select PERSON-
3 Using [, select from which list you would like to dial
a number.
4 Confirm with OK.
5 Select the desired number using [.
Adjusting volume level
You can adjust the volume level of the speaker on the
cordless telephone using [ even during a call.
Looking up Numbers
Looking up Numbers
During a call, you can look up the telephone book entries.
1 During a call, press ô
2 Use [ to select
3 Using [, dial the desired entry.
Previous menu
Press õ
Return to return to the previous menu lev-
Menu.
PHONEBOOK.
el.
Switching notification tone for call waiting on/
off
1 Press OK, 42 and OK.
2 Use [, to select whether you would like to turn the
call waiting on or off.
3 Confirm using OK.
On the cordless telephone
Receiving a second call
During a call, press ô ACCEPT to accept the new call.
Switching between calls (= hold)
2: Call waiting
Hot key: Press R, to toggle between the calls.
1 During a call, press ô Menu.
2 Using [ select
3 Confirm with OK.
Making a second call
Dialling another number
Hot key: Pressõ, and dial the other number.
SWITCH.
Calling additional telephone functions
Function is not supported in all countries a nd networks
(Function is not supported in all countries and
networks)
Additional telephone functions
You can use additional telephone functions with your device for example call on hold, three-way call or forwarding.
Contact your telephone company to inquire whether or
not these functions are available for your connection. The
signal to the switchboard to call these services is a short line
interruption (Hook Flash). Press the R key to call the additional telephone functions.
On the Device
Making a Second Call
1 During a call, press R.
2 Enter the desired number using the numeric keypad or
select a saved entry.
Press R, to toggle between the calls.
Switching Between Calls
Switching Between Calls
Press R, to toggle between the calls.
Receiving a Second Call
Call Waiting
During a call, you can be informed about another call by a
notification tone (= call waiting) if your telephone company offers this service. The notification tone for call waiting
on the device is switched off in the factory.
Receiving a Second Call
During a call, press R to accept the new call.
CLIP Prerequisite
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller suppresses his number.
1 During a call, press ô Menu.
2 Dial using [
SECOND CALL.
3 Enter the desired number using the numeric keypad.
4 Press ô
1: Ending a call
Call.
Hot key: Press õ and 1, to end the call and to ac-
tivate the call on hold.
Hands-free
On the device
1 Pressß to dial without lifting up the handset. You will
hear a dial tone from the loudspeaker.
2 Enter the desired number using the numeric keypad or
dial a saved entry. The dialling process begins immediately. Any incorrectly entered numbers can no longer
be changed now.
Handset near the device
Put the handset near the device with the microphone
facing up in order to achieve an optimum communication.
On the cordless telephone
Low battery charge
This function is not available if the battery charge of
the cordless telephone is low. Place the cordless telephone into the charging station.
Switching on hands-free
1 During a call, press ô Menu.
2 Using [ select
3 Confirm with OK.
Switching off hands-free
1 Select Deact. again.
2 Press ô
Switching hands-free on/off
You can switch the hands-free mode on and off by
pressing “ button during a telephone call.
Deact..
Deact..
14 Philips PPF 685 · 695
Mute mode
Mute mode
You can put the handset on mute, if you want to speak to
someone without letting the caller hear the conversation.
On the device
1 During a call, press C. Your caller cannot hear any-
more.
2 Press C again to continue with the call.
On the Cordless Telephone
Switching Dect to Mute
1 During a call, press ô Menu.
2 Using [ select
SECRET.
3 Confirm with OK. Your caller cannot hear anymore.
4 Press õ
Mute mode
Exit to continue with the call.
The mute mode of the cordless telephone can also be
switched on/off by pressing and holding C (at least 2
seconds).
Recording a Telephone Conversation
Recording a Telephone Conversation
You can record a telephone conversation. After recording,
the ä button flashes, and you can hear the recording
like a message on the answering machine.
Recording a Telephone Conversation
You must inform your caller when recording a telephone conversation.
Recording a Telephone Conversation
1 During a call, press b. The recording begins.
2 Press b again to end the recording.
Forwarding a call
Forwarding a call
You can forward calls from the device to registered cordless
telephones. From the cordless telephone, you can forward
calls to the device or to other cordless telephones.
From device
To a cordless telephone
1 During a call, press {.
2 Dial the number of the cordless telephone using the nu-
meric keypad.
3 Hang up.
To all cordless telephones
1 During a call, press {.
2 Hang up.
From the cordless telephone
To the device
1 During a call, press ô Menu.
2 Using [ select
3 Confirm with OK.
4 Using [ select
5 Confirm with OK.
6 Press ’, to hang up.
CALL TRANSFER.
HANDSET 0.
To other cordless telephones
Forwarding a call to DectExistence of several devices is the prerequisite
This function is available only if you have registered
several cordless telephones with your device and the
telephones are within the range of the machine.
1 During a call, press ô Menu.
2 Using [ select
CALL TRANSFER.
3 Confirm using OK.
4 Select the cordless telephone to which you would like
to transfer the call using [.
5 Confirm using OK.
6 Press ’, to hang up.
Getting back the telephone call
You can get a transmitted telephone call back, before the
cordless telephone is picked up.
1 Press ô
2 Using [ select
Menu.
HANGING UP.
3 Confirm using OK.
Placing internal calls
From device
Calling a cordless telephone
1 In starting mode, lift the handset.
2 Press {.
3 Dial the number of the cordless telephone using the nu-
meric keypad.
Calling all cordless telephones
1 In starting mode, lift the handset.
2 Press {.
Terminating intercom
You can also terminate an internal telephone call by
pressing { without hanging up. You can place an internal or external call.
From the Cordless Telephone
Calling the device
1 In the starting mode, press {.
2 Dial using [
3 Press ô Call.
Calling other cordless telephones
Intercom DectExistence of several devices is the prerequisite
This function is available only if you have registered
several cordless telephones with your device and the
telephones are within the range of the machine.
1 In the starting mode, press {.
2 Using [ dial the cordless telephone you would like to
call.
3 Press ô
HANDSET 0.
Call.
EN
Telephone functions 15
Calling Line Identification (CLIP)
Function is not supported in all countries a nd networks
(Function is not supported in all countries and
networks)
CLIP Definition
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
EN
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
Setting the Country
If the Caller Line Identification does not work even
though the function is activated for your telephone
connection, check if you have set the correct country
(also see Chapter Settings, page 37).
CLIP and Telephone Companies
The functionality and availability of the Caller Line
Identification Presentation (CLIP) depends on your
telephone company. Your telephone company could
have no CLIP data transmission or very specific data
transmission format which is nocht supported by this
product.
In some networks the machine will set itself up automatically. The Caller Line Identification (CLIP) may
only work from the second call.
Missed Calls
Displaying Telephone Book Names
Your machine displays the name with which you
have saved the number in the telephone book. The
number and name will not be shown if the caller suppresses his number.
On the device
Missed Calls
If you received a call while away, the ä - button
flashes.
1 Press ä.
2 Using [, you can page through the list of missed calls.
If you have received additional messages, first select the missed calls using [ and confirm with
OK.
3 Lift the handset or press “, on the cordless telephone
to go back.
On the cordless telephone
Missed calls on Dect
If you receive calls in your absence, a message appears on
the display of the cordless telephone.
1 Press OK.
2 Using [, you can page through the list of missed calls.
3 Press “, to go back.
16 Philips PPF 685 · 695
5 Telephone book of the device
Help 3 · Telephone Functions
Press i and 3 to print an overview of the telephone book functions.
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Follow the specifications in the technical data.
Cursor navigation 1
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
Saving entry
1 Hold ma pressed (for at least two seconds).
You can also call the function by pressing OK,
12 and OK.
2
Enter the name. You can enter characters using the numeric keys (see button labels). Enter special characters using
0
. Press the respective button several times until the de-
sired character or special character appears on the display.
3 Confirm with OK.
4 Using [, select the category for which you would like
to enter a number:
RY: WORK
RY: FAX
CATEGORY: HOME, CATEGO-
, CATEGORY: MOBILE or CATEGO-
.
5 Confirm with OK.
6 Enter the telephone number.
7 Confirm with OK.
8 You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
9 Confirm with OK. The entry is saved.
Ring Tone
In some countries and networks the individual ring
tone of an entry only works when the device rings for
the second time. The first ring will be the standard ring
tone.
Edit Entry
1 Press OK, 15 and OK.
2 Using [ select the entry which you would like to edit.
3 Confirm with OK.
4 Edit the name.
5 Confirm with OK.
6 Using [, select the category for which you would like
to enter a number:
RY: WORK
RY: FAX
7 Confirm with OK.
8 Enter the telephone number.
9 Confirm with OK.
10 You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
11 Confirm with OK. The entry is saved.
CATEGORY: HOME, CATEGO-
, CATEGORY: MOBILE or CATEGO-
.
Deleting an Entry
1 Press OK, 16 and OK.
2 Using [ select the entry which you would like to de-
lete.
3 Confirm with OK.
4 Confirm
Groups
Groups
You can combine several telephone book entries into a
group. A message is sent to all members of this group in
succession.
Adding Group Entries
1 Press OK, 13 and OK.
2 Use [ to select the group you would like to create.
3 Confirm with OK. You can add entries to the group,
4 Using [ select
5 Confirm with OK.
6 Use [ to select the entry you would like to add to the
7 Confirm with OK.
8 Repeat steps 4 to 6 to add additional entries to the
9 Press STOP to end the input.
Displaying Group Entries
1 Press OK, 13 and OK.
2 Use [ to select the group you would like to display.
3 Confirm with OK.
4 Using [ select
5 Confirm with OK.
6 Page through the entries of the group with [.
7 Press STOP twice to return to the starting mode.
Deleting Individual or All Group Entries
Deleting an Individual Entry
1 Press OK, 13 and OK.
2 Using [ select the group from which you would like
3 Confirm with OK.
4 Using [ select
5 Confirm with OK.
6 Using [ select the entry which you would like to de-
7 Confirm with OK.
8 Using [ select
9 Confirm with OK. The entry is deleted.
DELETE: YES with OK.
display the members of the group, delete the group or
send a fax to the group.
ADD MEMBER?.
group.
group.
VIEW MEMBERS?.
to delete entries.
DELETE MEMBER?.
lete.
DELETE: YES.
EN
Telephone book of the device 17
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