Philips PPF 620 User Manual

Download

Page 1

EN User Manual

PPF 620

Page 2

Dear Customer,

With the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.

Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity).

Telephone book

In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.

You can send fax messages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies.

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

We hope you enjoy your machine and its many functions!

About this User Manual

With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.

Symbols Used

Dangers

Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling.

Tips

This symbol designates tips that will help you to use your machine more effectively and easily.

2 Philips PPF 620

Page 3

Dear Customer, ......................................................... 2

About this User Manual ............................................ 2

1 General Safety Information.............. 4

2 Overview............................................. 5

Overview of the Menu Functions .............................. 5

Device Overview ........................................................ 6

Panel ......................................................................... 7

3 Initial Operation ................................ 8

Package Contents ...................................................... 8

Attaching the Paper Tray ........................................... 8

Inserting Paper .......................................................... 8

Connecting the Telephone Cable .............................. 8

Connecting the Power Cable ..................................... 9

Initial Installation ...................................................... 9

4 Telephone Functions....................... 10

Telephone Book of the Machine .............................. 10

Groups .................................................................... 10

Short Dialling .......................................................... 11

Calling Line Identification (CLIP) ........................... 11

Missed Calls ............................................................ 11

5 Fax..................................................... 12

Sending a Fax .......................................................... 12

Manually Sending a Fax ........................................... 12

Getting outside line ................................................. 12

Chain Dialling ......................................................... 12

Insert dialling pause ................................................. 12

Direct inward dialling or selecting sub-address ........ 12

Listening while a connection is established .............. 13

Broadcasting ............................................................ 13

Delayed Fax Transmission ....................................... 13

Receiving Faxes ........................................................ 13

Receiving fax automatically (fax only reception mode) . 13

Receiving fax manually ............................................ 13

Polling Faxes ............................................................ 13

Using Fax Templates ............................................... 14

6 Copier ............................................... 15

Inserting Documents ............................................... 15

Creating a Copy ...................................................... 15

Creating Multiple Copies ........................................ 15

7 Fun and Games ................................ 16

Sudoku .................................................................... 16

8 Settings ............................................. 17

Entering the Date and Time .................................... 17

Selecting the Language ............................................ 17

Selecting the Country .............................................. 17

Entering Your Number ............................................ 17

Entering Your Name ............................................... 17

Setting the Contrast ................................................. 17

Lowering the Transmission Speed ........................... 17

Switching Page Adjustment On and Off .................. 17

Setting line interruption .......................................... 17

Setting the Ring Tone ............................................. 18

Setting the Fax Switch ............................................. 18

Printing Lists and Help Pages .................................. 18

Starting the Initial Installation ................................. 19

9 Telephone Lines and Additional Devic-

es ........................................................... 20

Configuring Telephone Lines and Services ............... 20

Connecting Additional Devices ................................ 20

Using Additional Telephones (Easylink) .................. 20

10 Service.............................................. 22

Checking the Ink Film Reserve ................................ 22

Changing the Ink Film ............................................ 22

Fixing a Paper Jam ................................................... 23

Fixing a Document Jam ........................................... 24

Cleaning .................................................................. 24

Checking the Firmware Version ............................... 25

Using Service Codes ................................................. 25

Power Cycling .......................................................... 26

11 Appendix .......................................... 28

Technical Data ........................................................ 28

Declaration of Conformity (DoC) ........................... 28

Table of Contents 3

Page 4

1 General Safety Information

Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet

these standards. The device was built exclusively for use in the indicated sales region.

Do not make any changes or settings that are not described in this user manual.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.

The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Lock the cover of the device completely into place

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.

In the event that the device becomes too hot, o r if you see smoke coming from the dev ice

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device w ithout supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Disconnect your device from the power and telephone netwo rks during an electrical storm.

Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol).

Only clean the display with a dry, soft cloth .

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not function; saved data is retained.

Repairs

Should disruptions occur, follow the instructions on the display and on the error report.

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.

Consumable Materials

Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life.

Dispose of old consumable materials according to the waste regulations of your country.

4 Philips PPF 620

Page 5

2Overview

Overview of the Menu Functions

The following functions are available on your device. There are two ways in which you can call functions:

Menu Navigation

Navigating in the menu: Press OK or one of the two

arrow keys [ to open the function menu. Page through

[ menu entries. Use OK to select a function. Press C to

return to the previous me nu l evel . Pre ss STOP to close the

menu and return to the starting mode.

Direct Loading

Calling functions directly: You can call a menu func-

tion directly using the function number. Press OK and en-

ter the appropriate function number using the numeric

keypad. Confirm using OK. You will find the function

number in the following list.

Help 6 · Function List

Press i and 6 to print a list of all functions and

settings of your device.

1 Telephone book

11 Looking Up an Entry (PPF 6 20)

11 Looking up an entry...............................page 12

12 New Entry (PPF)

12 New entry..............................................page 10

13 Creating Group

13 Creating group.......................................page 10

14 Short Dial

14 Short dial...............................................page 11

15 Changing Entries

15 Modifying an entry ................................page 10

16 Deleting Entries

16 Deleting entries......................................page 10

17 Printing Entries

17 Printing entries ......................................page 19

2 Calls

21 Received Calls (PPF 620)

21 Received calls.........................................page 12

22 Outgoing Calls (PPF 620)

22 Outgoing calls........................................page 12

23 Printing Entries

23 Printing entries ......................................page 18

24 Setting line interr uption

24 Setting line interruption (Hook-Flash-period)

(function is not supported in all countries and networks)

.......................................................................page 17

3 Fax

31 Polling

31 Polled reception.....................................page 13

32 Polling Send

32 Polling send ...........................................page 14

33 Sending Fax Later

33 Sending fax later ....................................page 13

34 Broadcasting

34 Sending to multiple recipients (= broadcast)

.......................................................................page 13

35 Printing Fax Journal

35 Printing fax journal ................................page 19

36 Printing transmission report

36 Printing transmission report...................page 19

37 Print Reduced in Size

37 Print reduced in size...............................page 17

38 Reducing transmission speed

38 Reducing transmission speed..................page 17

4 Miscellaneous

41 Printing Call Log

41 Printing call list......................................page 18

43 Using Fax Templates

43 Using fax templates................................page 14

44 Setting the Contrast

44 Setting the contrast ................................page 17

45 Using Service Codes

45 Using service codes.................................page 25

46 Checking the Ink Film Reserve

46 Checking the ink film reserve ................ page 22

47 Checking the Firmware Version

47 Checking the firmware version .............. page 25

48 Sudoku

48 Sudoku.................................................. page 16

5 Fax switch

51 Configuring Day Mode

51 Configuring day mode .......................... page 18

52 Configuring Night Mode

52 Configuring night mode........................ page 18

53 Setting the timer

53 Setting the timer.................................... page 18

54 Easylink

54 Easylink................................................. page 21

55 Setting the Ring Tones

55 Setting the ring tones ............................ page 18

9 Settings

91 Entering the Date and Time

91 Entering the date and time .................... page 17

92 Selecting the Language

92 Selecting the language ........................... page 17

93 Selecting the Country

93 Selecting the country............................. page 17

94 Entering Number

94 Entering number................................... page 17

95 Entering Name (PPF)

95 Entering name....................................... page 17

96 Configuring Teleph one Lines and Ser vices

96 Configuring telephone lines and services page 20

Overview 5

Page 6

Device Overview

Basic Description

‚ Paper tray

ƒ Document feeder (writing facing up)

„ Panel with display

… EXT-Socket—Connection socket for additional de-

vices

† LINE-Socket—Connection socket for telephone cable

PPF 620

Internal Description

‚ Scanner glass

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic doc-

ument feeder

Innenansicht nummeriert

6 Philips PPF 620

Page 7

Panel

Message

ä—Lights up, if new messages are received / list of

the new messages with submenus / blinks in the case of device error (for example no ink film)

Short Dial

Ý—Press briefly: Load short dial entries. Selecting the

entries with the [ or numeric keys / press and hold: As-

sign a new short dial entry

Telephone Book

ma—Press briefly: Calling up the telephone book en-

tries. Selecting the entries with the [ / press and hold:

saving new entries

Fax Switch (Only Fax Reception)

¼/º/»—Setting the timer and the fax reception modes

(= fax switch). Modes set on the display

™ (day), ˜ (night),

F (only fax reception, this function is not supported in all

countries and networks). Activated timer is indicated with

›

Stop

STOP—Function abort / return to the starting mode /

documents eject

C—Return to the previous menu level / press briefly: de-

leting individual characters / press and hold: deleting complete input

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting the volume level

OK—Calling the menu functions / confirming input

Start

START—Press briefly: Starting transmission of messages

/ press and hold: Starting fax polling

Help

i—Press briefly: Printing help pages and setting lists /

press and hold: Starting initial installation process

Copy

COPY—Press briefly: creating a copy / press and hold:

creating multiple copies

Resolution

ã—Setting higher resolution for faxes and copying

(

RESOL.: STANDARD, RESOL.: FINE, RESOL.:

)

PHOTO

Numeric keys (short dial)

Numeric keypad—Inputting digits, characters and special characters / press and hold: Recalling short dial numbers

Redialling

@—Press briefly: Toggling between the list of the last 10

dialled numbers (= redial list) / press and hold: List of last ten callers (caller list)

Speaker (PPF 620 · 633 · 650 · SPFX 40 · 45)

ß—Listening while connection is established

R—Press briefly: insert short line interruption (Hook

Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press: Inserting dialling pause

PPF 620 · 63x

Overview 7

Page 8

3 Initial Operation

Package Contents

Basic Package Contents

‚ Device

ƒ Paper tray

„ Power cord with plug (country-specific)

… Telephone cord with plug (country-specific)

User Manual

User manual with installation guide (not depicted)

Package Contents

Packing Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Attaching the Paper Tray

Insert the paper tray into the openings behind the paper feed mechanism.

Attaching the Paper Tray

Loading Paper

Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Preparing Paper

Inserting Paper

1 Fold open the lever on the right beside the paper feed

towards front.

2 Insert paper in the paper feeder. You can insert maxi-

mum 50 sheets (A4 · 80 g/m2).

3 Fold open the lever on the right beside the paper feed

backward in order to enclose the paper.

Inserting Paper

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with LINE (RJ-11-Connector). In-

sert the telephone plug into your PTT line socket.

Connecting the Telephone Cable

Inserting Paper

Paper Format

Before you can receive documents or make copies, you must load paper into the device. Please use only appropriate paper in standard format A4 (210 × 297 millimetre · preferably 80 g/m nical data.

). Follow the specifications in the tech-

PABX Systems 1

If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections and additional devices, page 20).

8 Philips PPF 620

Page 9

Connecting the Power Cable

Mains Voltage at Setup Location

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Connecting the Mains Cab le

Insert the mains cable into the connection located on the rear side of the device. Connect the mains cable to the electrical socket.

Connecting the Power Cable

Initial Installation

Starting Initial Installation

After you connect your device to the mains voltage, the in-

itial installation commences. Press i. Your device prints

a help page.

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

Setting the Country

1 Use [ to select the country in which you are operat-

ing the machine.

2 Confirm with OK.

After this input, the machine prints another help page and checks the telephone line.

Entering Your Number

Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

Entering Your Number

1 Enter your number. Using # or * you can enter a

plus sign.

2 Confirm with OK.

Entering Your Name

1 Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears on the display.

You can move the cursor using [. Use C to de-

lete individual characters.

2 Confirm with OK.

After the input, the machine prints an overview of the functions.

Entering the Time and Date

Entering Time/Date

1 Enter the time, e.g. 1400 for 2 pm.

2 Enter the date (two digits each) e.g.

080607 for 8 June 2007.

3 Confirm with OK.

Help 2 · Initial Installation Process

You can restart the initial installation process any

time. Press i and 2.

Initial Operation 9

Page 10

4 Telephone Functions

Help 3 · Telephone Functions

Press i and 3 to print an overview of the tele-

phone book functions.

Connecting Additional Telephon es

For information on how to connect additional telephones and which functions are available to you, please refer the chapter on Telephone Connections and Additional Devices, Page 20.

Telephone Book of the Machine

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries. Follow the specifications in the technical data.

Cursor navigation 1

You can move the cursor using [. Use C to delete

individual characters. Press STOP to close the menu

and return to the starting mode.

Saving entry

1 Hold ma pressed (for at least two seconds).

You can also call the function by pressing OK,

12 and OK.

2 Enter the name. You can enter characters using the nu-

meric keys (see button labels). Enter special characters

using 0. Press the respective button several times un-

til the desired character or special character appears on the display.

3 Confirm with OK.

4 Using [, select the category for which you would like

to enter a number:

RY: WORK RY: FAX

5 Confirm with OK.

6 Enter the telephone number.

7 Confirm with OK.

8 You can assign a ring tone to the number. Use the

number buttons 0 to 9 to select a ring tone. Using

[, set the volume.

9 Confirm with OK. The entry is saved.

Ring Tone

In some countries and networks the individual ring tone of an entry only works when the device rings for the second time. The first ring will be the standard ring tone.

Edit Entry

1 Press OK, 15 and OK.

2 Using [ select the entry which you would like to edit.

3 Confirm with OK.

4 Edit the name.

5 Confirm with OK.

6 Using [, select the category for which you would like

to enter a number:

RY: WORK RY: FAX

7 Confirm with OK.

CATEGORY: HOME, CATEGO-

, CATEGORY: MOBILE or CATEGO-

CATEGORY: HOME, CATEGO-

, CATEGORY: MOBILE or CATEGO-

8 Enter the telephone number.

9 Confirm with OK.

10 You can assign a ring tone to the number. Use the

number buttons 0 to 9 to se lect a rin g tone. Usi ng

[, set the volume.

11 Confirm with OK. The entry is saved.

Deleting an Entry

1 Press OK, 16 and OK.

2 Using [ select the entry which you would like to de-

lete.

3 Confirm with OK.

4 Confirm

Groups

You can combine several telephone book entries into a

DELETE: YES with OK.

group. A message is sent to all members of this group in succession.

Adding Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to create.

3 Confirm with OK. You can add entries to the group,

display the members of the group, delete the group or send a fax to the group.

4 Using [ select

ADD MEMBER?.

5 Confirm with OK.

6 Use [ to select the entry you would like to add to the

group.

7 Confirm with OK.

8 Repeat steps 4 to 6 to add additional entries to the

group.

9 Press STOP to end the input.

Displaying Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to display.

3 Confirm with OK.

4 Using [ select

VIEW MEMBERS?.

5 Confirm with OK.

6 Page through the entries of the group with [.

7 Press STOP twice to return to the starting mode.

Deleting Individual or All Group Entries

Deleting an Individual Entry

1 Press OK, 13 and OK.

2 Using [ select the group from which you would like

to delete entries.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

DELETE MEMBER?.

10 Philips PPF 620

Page 11

6 Using [ select the entry which you would like to de-

lete.

7 Confirm with OK.

8 Using [ select

DELETE: YES.

9 Confirm with OK. The entry is deleted.

Deleting a Group

1 Press OK, 13 and OK.

2 Using [ select the group you would like to delete.

3 Confirm with OK.

4 Using [ select

DELETE MEMBER?.

5 Confirm with OK.

6 Using [ select

DELETE: ALL.

7 Confirm with OK. All entries in the group are deleted.

Short Dialling

You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial button and the number buttons.

Assigning or Changing a Short Dial Entry

1 Hold Ý pressed (for at least two seconds).

You can also call the function by pressing OK,

14 and OK.

2 Use [ or the respective number button to select the

short dial number you would like to assign or change.

If you select a short dial number that is already assigned, the entry is overwritten.

3 Confirm with OK.

4 Use [ to select the telephone book entry you would

like to assign as a short dial entry.

5 Confirm with OK.

Deleting a Short Dial Entry

This function not only deletes the short dial entry, it also deletes the entire entry from the telephone book. Overwrite the short dial entry if you would like to change the assignment.

1 Press Ý.

You can also call the function by pressing OK,

14 and OK.

2 Use [ or the respective number button to select the

entry you would like to delete.

3 Press C.

4 Confirm the deletion with OK.

Setting the Country

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter Settings, page 17).

CLIP and Telephone Companies

The functionality and availability of the Caller Line Identification Presentation (CLIP) depends on your telephone company. Your telephone company could have no CLIP data transmission or very specific data transmission format which is nocht supported by this product.

In some networks the machine will set itself up automatically. The Caller Line Identification (CLIP) may only work from the second call.

Missed Calls

If you received a call while away, the ä - button

flashes.

1 Press ä.

2 Using [, you can page through the list of missed calls.

If you have received additional messages, first se-

lect the missed calls using [ and confirm with

OK.

Your machine displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number.

Calling Line Identification (CLIP)

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

CLIP Definition

The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.

Telephone Functions 11

Page 12

5Fax

Help 4 · Fax

Press i and 4 to print the instructions for send-

ing faxes and for fax switch settings.

Loading Documents

Do not insert any documents into the machine that...

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

... are written on with a soft pencil, with paint, chalk or charcoal.

... originate from newspapers or magazines (printing ink).

... are held together with office or notebook staples or with tape or glue.

... are pasted with note papers. ... are creased, crumpled or torn.

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m weight. You can insert up to 10 documents at a time.

Fax

Press STOP to eject the documents without sending

them.

Sending a Fax

1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

Manually Sending a Fax

1 Insert the document. 2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press ß.

4 Press START.

Getting outside line

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access

code is usually 0.

Outside Line Access Code Error

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be

R (= Flash). Press R to enter this outside line access

code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Setting up an extension

If you operate your device permanently at an extension, store the outside line access code with the 96 function (see page 20).

Chain Dialling

You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry.

Insert dialling pause

2 Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), print or drawings) and

RESOL.: FINE (for texts with small

RESOL.: PHOTO (for pho-

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

They can adjust the preset contrast (also see Chapter "Settings", page 17).

3 Dial the desired number. There are several ways to do

this:

4 Press START.

Busy Number

If the subscriber is busy, the device dials the number

again after some time. Press STOP, in order to can-

cel the transmission process. After the transmission, the machine prints out a transmission report depending on the settings.

12 Philips PPF 620

It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Hold R

pressed (for at least two seconds).

– appears on the display.

The second part of the number is dialled only after a short pause.

Direct inward dialling or selecting sub-address

Direct inward dialling or sub-address

You can send a fax to a direct-inward dialling number or a sub addressor or call from a direct-inward dialling number or sub address - for example to use a certain service of a fax database provider. For this purpose, attach the direct-inward dialling number or sub address with a short dialling pause to the fax number.

Page 13

1 Enter the desired number using the numeric keypad or

select a saved entry.

2 Hold R pressed (for at least two seconds).

3 Enter the direct-inward dialling number or sub address.

4 Press START. The direct-inward dialling number or

sub address is dialled only after a short pause.

Listening while a connection is established

You can listen while a connection is established, for example if a fax transmission constantly fails.

Enter the desired number using the numeric keypad or se-

lect a saved entry. Press ß.

No hands-free operation

Hands-free operation is not possible with this function. You cannot answer if the subscriber picks up.

Broadcasting

You can send one fax to multiple recipients in succession.

Entering Recipients Individually

1 Insert the document.

2 Press OK, 34 and OK. The document is now

read.

3 Enter the desired number using the numeric keypad or

select a saved entry.

4 Confirm with OK.

5 Enter the next telephone numbers.

6 Confirm with OK. You can enter up to 25 recipients.

7 Press START. The device transmits the fax message

successively to all recipients.

Sending a Fax to a Group

1 Insert the document.

2 Press OK, 13 and OK.

3 Use [ to select the group to which you would like to

send a fax.

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

Transmission to Multiple Recipients

If your machine cannot reach a recipient, the fax message is sent to the other recipients. After the machine has called all recipients, it once again dials the numbers that previously could not be reached.

SEND FAX?.

5 Enter the desired number using the numeric keypad or

select a saved entry.

6 Selecting a saved entry: Confirm the selected en-

try using OK.

7 Press START. The device goes into standby mode and

transmits the fax at the entered time. You can continue to make telephone calls and receive faxes.

Sending Fax Later

Press STOP to eject the document. This interrupts

the standby mode.

Receiving Faxes

Fax Reception

If you have not changed the factory settings, received faxes will be printed out automatically. If no paper or no ink film is inserted, the machine saves the incoming faxes. The

ä - button blinks. Once paper or a new ink film is

inserted, the saved faxes are printed out.

Paper Error

Check whether you have inserted and clamped in the paper correctly. The lever on the right next to the paper feed mechanism must be pushed back.

Full Message Memory

If the message memory is full, no additional messages can be received. A warning appears on the display. Observe the information in the technical data.

Delete Fax Memory Service Code

If there are problems with printing out saved fax messages, a service code is available (see also section Service, page 25).

Receiving fax automatically (fax only reception mode)

Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

Only Fax Reception

You should select this mode if you primarily receive faxes at your device. In the fax only reception mode (

F on the

display) the device rings twice. Then the fax reception switches on. You can only accept an incoming telephone call whilst it is ringing. You cannot switch on the answering machine in this mode (also see chapter Setting the Fax Switch, page 18).

Receiving fax manually

Select manual reception under number of rings of the fax switch (see Chapter Setting the Fax Switch, page 18). The device will not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected to a computer.

Receiving fax manually

You can start fax reception manually, by pressing

START.

Delayed Fax Transmission

If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later time – within 24 hours.

1 Insert the document.

2 Press OK, 33 and OK.

3 Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.

4 Confirm with OK.

Polling Faxes

Fax Polling

With the fax polling function, you can retrieve faxes that lie ready in the dialled fax machine. You can also provide documents on your machine to be polled by others.

Polling Faxes Directly

1 Enter the desired number using the numeric keypad or

select a saved entry.

2 Hold START pressed (for at least two seconds).

Fax 13

Page 14

Polling Secure Faxes

Secure Fax Polling

With this function, you can poll faxes that are protected with a code.

1 Press OK, 31 and OK.

2 Enter the code.

3 Confirm with OK.

4 Enter the desired number using the numeric keypad or

select a saved entry.

5 Press START.

Sending Faxes via Polling

Secure Fax Polling

Protect your document against unauthorised access with a code.

Secure Fax Polling

A caller who knows the code can poll the fax from your device. You can continue to make telephone calls and receive faxes.

1 Insert the document.

2 Press OK, 32 and OK.

3 Enter a code (max. 20 characters).

4 Confirm with OK.

Sending Fax Later

Press STOP to eject the document. This interrupts

the standby mode.

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

1 Press OK, 43 and OK.

2 Use [ to select the template you would like to print.

3 Confirm with OK. The device prints the template.

4 Fill the template and send it to the desired recipient per

fax.

14 Philips PPF 620

Page 15

6Copier

Help 5 · Copier

Press i and 5 to print help for copying.

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m weight. You can insert up to 10 documents at a time.

Inserting Documents

1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

2 Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), print or drawings) and

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

RESOL.: FINE (for texts with small

RESOL.: PHOTO (for pho-

They can adjust the preset contrast (also see Chapter "Settings", page 17).

Creating a Copy

Press COPY briefly. The copy is created.

Creating Multiple Copies

1 Hold COPY pressed (for at least two seconds).

2 Enter the number of times you would like to copy the

document (maximum of 15 copies).

3 Press COPY.

4 Using [ select whether to reduce or enlarge the doc-

ument in size when copying. You can magnify up to 200 percent or reduce to as small as 50 percent of the original size.

5 Confirm with OK. The copy is created.

Copier

Press STOP to eject the documents without copy-

ing them.

Copier 15

Page 16

7 Fun and Games

Help 7 Games and Fun

Press i and 7 to print the instructions for the

Games and Fun functions of your device.

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution.

Last Solution Only

The solution of the last printed game is saved. The solutions of earlier games are no longer available.

Printing a Game

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Using [ select the difficulty level.

5 Confirm with OK.

6 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

7 Confirm with OK.

8 Using [ select if you would like to print the solution.

9 Confirm with OK.

Printing the Last Game Again

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

5 Confirm with OK.

6 Using [ select if you would like to print the solution.

7 Confirm with OK.

Printing the Solution

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

Sudoku for Every Day

You can have a new Sudoku automatically printed each day.

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter the time, e.g. 14 00 for 2 pm.

5 Confirm with OK.

6 Using [ select the difficulty level.

7 Confirm with OK.

SUDOKU:NEW.

SUDOKU:LAST.

SUDOKU:SOLUTION.

SUDOKU:AUTO.

8 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

9 Confirm with OK.

10 Using [ select if you would like to print the solution.

11 Confirm with OK.

12 Using [ indicate whether you would like to turn

printing on or off.

13 Confirm with OK.

Sudoku for Every Day

You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 12.

16 Philips PPF 620

Page 17

8Settings

Cursor navigation 1

You can move the cursor using [. Use C to delete

individual characters. Press STOP to close the menu

and return to the starting mode.

Entering the Date and Time

1 Press OK, 91 and OK.

2 Enter the time, for example 14 00 for 2

o'clock p.m.

3 Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.

4 Confirm with OK.

Time After Power Failure

You must check the time and date after a short power

failure. Confirm with OK.

Selecting the Language

1 Press OK, 92 and OK.

2 Use [ to select the desired display language.

3 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Reset When Setting the Country

When you select a new country, all settings are reset to the factory defaults for that country. Saved data is retained. Check the number entered for the header.

1 Press OK, 93 and OK.

2 Use [ to select the country in which you are operat-

ing the machine.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

Entering Your Number

Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

1 Press OK, 94 and OK.

2 Enter your number. Using # or * you can enter a

plus sign.

3 Confirm with OK.

Entering Your Name

1 Press OK, 95 and OK.

Enter your name. You can enter characters using the numeric keys (see button labels). Enter special characters using

sired character or special character appears on the display.

3 Confirm using OK.

SURE: YES.

. Press the respective key several times until the de-

Setting the Contrast

For copying and printing of fax messages, you can select different contrast levels.

1 Press OK, 44 and OK.

2 Using [, select the desired contrast:

CONTR.:LIGHT—For brighter copies and fax transmis-

sion

CONTR.:NEUTRAL—For all types of originals (for ex-

ample white text on black background or documents with coloured background)

CONTR.:OPTIMISED (Factory settings)—Optimized

adaptation for text and photo printing

CONTR.:DARK—For darker copies and fax transmission

(for example documents with faint printing)

3 Confirm with OK.

Custom settings /default settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

Lowering the Transmission Speed

The machine adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

1 Press OK, 38 and OK.

2 Use [ to set whether you would like to use a lower

transmission speed.

3 Confirm with OK.

Switching Page Adjustment On and Off

Page Adjustment

In order that no information is lost, received faxes are reduced in size when printed.

1 Press OK, 37 and OK.

2 Use [ to select whether you would like to switch size

reduction on or off.

3 Confirm with OK.

Setting line interruption

Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

Setting line interruption

The necessary length of the short line interruption (Hook Flash) depends on the country and telephone network. The Hook Flash period is set in the device by the factory, if you have selected the correct country, in which you operate your device. If you cannot call special functions or dial outside from an extension, you must probably change the Hook Flash time (country and network-dependent). Inquire with your telephone company or find out by trial and error with which settings these services function.

Settings 17

Page 18

1 Press OK, 24 and OK.

2 Using the [ key, select the length of the Hook Flash

signal to the switching centre in the public switched telephone network (PSTN). Change this setting, if you cannot call additional telephone functions such as call

on hold, three-way call or forwarding.

3 Confirm with OK.

Using the [ key, select the length of the Hook Flash signal to the switching centre of a private automatic branch exchange (PABX). If the outside line access code of your telephone system is

(= Flash), set herewith the length of

the signal for getting the outside line.

If your device is not connected to a PABX or if your PABX system uses another outside line access code (for example

), this setting has no effect.

5 Confirm with OK.

Setting the Ring Tone

Selecting the Ring Tone

Ring Tones

You can select from among ten different ring tones.

1 Press OK, 55 and OK.

2 Use the number buttons 0 to 9 to select a ring

tone. Using [, set the volume.

3 Confirm with OK.

Setting the Volume

Setting the Ring Tone Volume

Yo u can a djust the volum e of the ring tone when the device is ringing or when you set the ring tone. You can save different volumes for the see Chapter Fax Switch).

Setting the Volume on the Machine

Using [ you can set adjust the volume when the device

is ringing.

Setting the Fax Switch

Fax switch

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on additionally connected devices. While the device is checking the call, it continues to ring.

Day and Night Mode

You can set how often the device should ring before picking up separately for the modes makes it possible for you to receive faxes silently at night without getting disturbed.

Press ¼/º/» to switch between day and night mode.

With the activated timer the modes

Only Fax Reception

In the fax only reception mode (F on the display) the de-

™ (day) and ˜ (night) at the configured times.

vice rings twice. Then the fax reception switches on (this function is not supported in all countries and networks).

Configuring Day Mode

1 Press OK, 51 and OK.

2 Use [ to select the total number of rings. The device

stops the ring after these total number of rings and accepts a call or a possible silent fax.

3 Confirm with OK.

™ (day) and ˜ (night) modes, (also

™ (day) and ˜ (night). This

›, the device switches between

Use [ to select the number of rings for the fax switch. After the number of rings, the fax switch switches on and distinguishes between fax transmissions and telephone calls. While the device is checking the call, it continues to ring.

5 Confirm with OK.

6 Using [, set the volume.

7 Confirm with OK.

Configuring Night Mode

1 Press OK, 52 and OK.

2 Configure the same settings as for the day mode (see

steps 2 to 7).

Setting the Timer

Timer

The timer switches between the modes ™ (day) and ˜ (night) at the configured times.

1 Press OK, 53 and OK.

2 Enter the time at which the machine should switch to

™ (day) mode, for example 06 00 for 6

o'clock a.m.

3 Confirm with OK.

4 Enter the time at which the machine should switch to

˜ (day) mode, for example 22 00 for 2

o'clock a.m.

5 Confirm with OK.

Setting the Fax Only Reception Mode

Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

Only Fax Reception

You should select this mode if you primarily receive faxes at your device. In the fax only reception mode the device rings twice. Then the fax reception switches on. You can only accept an incoming telephone call whilst it is ringing. The answering machine of the device is switched off. You cannot switch on the answering machine in this mode.

Press

¼/º/»

several times until F appears on the display.

Special Settings

Silent Fax Reception

If you would like to accept a fax without preceding rings, set the number of rings of the fax switch to

Printing Lists and Help Pages

Printing Numbers and Entries

List of Numbers

The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups.

Press OK, 23 and OK. The list is printed.

Printing the Call List

Call List

The call list contains the last 50 numbers dialled.

1 Press OK, 41 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

4 Switch on printing:

list should be printed immediately or after every 50 calls.

5 Confirm with OK.

Use [, to select whether the call

18 Philips PPF 620

Page 19

Printing the Telephone Book

Press OK, 17 and OK. The machine prints a list

with the telephone book entries and saved assignments.

Printing Fax Journal

Fax Journal

The fax journal is a list of the last ten faxes sent and received.

1 Press OK, 35 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

4 Switch on printing: Use [, to select whether the

fax journal should be printed immediately or after every ten transmissions.

5 Confirm with OK.

Printing Transmission Report

After every transmission, the machine prints out a transmission report. If a transmission error occurs, an error report is printed out. You can switch off printing of the transmission report.

1 Press OK, 36 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

Printing Help Pages

Help 1 · Overview

Press i and 1 to print an overview of the help pages.

Help 3 · Telephone Functions

Press i and 3 to print an overview of the telephone

book functions.

Help 4 · Fax Transmission

Press i and 4 to print instructions for sending fax mes-

sages and for configuring the fax switch.

Help 5 · Copier

Press i and 5 to print the help for copying.

Help 6 · Function List

Press i and 6 to print a list of all functions and settings

of your machine.

Help 7 · Games and Fun

Press i and 7 to print the instructions for the Games

and Fun functions of your device.

Starting the Initial Installation

1 Press i and 2.

2 The machine prints out a help page and starts the initial

installation process.

Settings 19

Page 20

9 Telephone Lines and Additional Devices

Configuring Telephone Lines and Services

PABX Systems

External Device Not Extension

An additional telephone connected to the machine on a telephone socket is not considered an extension.

1 Press OK, 96 and OK.

2 In some countries you can set the dialling process to

pulse dialling or tone dialling (DTMF tones). Use [

to select the desired dialling process.

Only use pulse dialling if tone dialling is not yet activated for your telephone line.

3 Confirm with OK.

4 Use [ to set whether you operate your device on an

extension.

5 Confirm with OK.

6 Configuring an extension: Enter the outside line

access code with which you reach the public telephone

network. This is usually 0.

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access

code can be R (= Flash). Press R to enter this out-

side line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

7 Confirm with OK.

8 When finished, the device tests the telephone line.

Confirm with OK.

9 Your device checks whether it can establish a connec-

tion with the public telephone network. If it cannot establish the connection, you are once again asked for input.

DSL Connection

In the event that you use a DSL modem: Connect the machine after the modem. For additional information, please consult the operating manual of your DSL system.

ISDN Connection

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.

Voice-Mailbox

You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box) and receive faxes on your devices. Get the mail-box function for your telephone connection deactivated or set the number of rings for the fax switch to lower than

5 on your

device (also see Chapter Setting the Fax Switch, Page 18). When the fax switch accepts the call, the mail-box of the service provider does not step in. Enquire with your telephone company.

Connecting Additional Devices

Additional Devices

You can operate additional devices on a telephone line, such as cordless telephones, answering machines, modems or charge counters.

Connection to the Machine

Connection to the device

You can connect additional devices directly to your device. Insert the telephone cable of the additional device into the

EXT- socket (RJ-11-connection) on the device.

Connecting Additional Devices

Connecting in Serial

We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices.

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the machine must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order.

Multiple Telephone Sockets

If you have multiple telephone sockets for the same telephone line, the machine must be connected to the first telephone socket.

Using Additional Telephones (Easylink)

Easylink

With the Easylink function you can control your device with additional telephones. To use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

20 Philips PPF 620

Page 21

Starting Fax Reception

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the

fax reception by pressing *5 on the additional tele-

phone or pressing START on the device.

Taking Over the Line

If you pi ck up o n an addi tional telephone and the machine continues to ring or attempts to receive a fax, you can dis-

connect the machine from the line. Press ** on the

additional telephone.

Changing Code

Easylink Codes

Only change the codes if it is absolutely necessary.

The codes must begin with * or # and must be

different.

1 Press OK, 54 and OK.

2 Enter the new code for starting fax reception.

3 Confirm with OK.

4 Enter the new code for taking over the line on an addi-

tional device.

5 Confirm with OK.

Using an External Answering Machine

For the best operation, the answering machine must be

connected to the EXT socket of the device. The numbers

of rings set for the external answering machine should be less than the one set under

Example of the setting: Number of Rings of the External Answering Machine ...1

FAX RINGS .............................................................. 3

(also see Chapter Setting the Fax Switch, page 18)

External Answering Machine

The outgoing message should be shorter than ten seconds. Avoid music in the outgoing message.

If the external answering machine has a “conserving function” (i.e. a function that changes the number of rings as soon as new messages have been recorded), deactivate this function.

If the external answering machine records fax signals, but your device cannot receive faxes, inspect the connection of the external answering machine

FAX RINGS by at least two.

Telephone Lines and Additional Devices 21

Page 22

10 Service

Disruptions

Should disruptions occur, follow the instructions on the display and on the error report.

Checking the Ink Film Reserve

1 Press OK, 46 and OK.

2 The number of pages that can still be printed with the

ink film is shown on the display.

3 Press STOP to return to the starting mode.

If the ink film used up or if there is no ink film in the machine, a message appears on the display.

Changing the Ink Film

Original Consumable Materials

Use only original consumable materials. These are available from a specialised retailer or through our order service (see back sid e of th is u ser ma nua l). Ot her consumable materials can cause damage to the device.

Instructions on the Packaging

Follow the instructions on the packaging of the consumable materials.

Introduction to Plug’n’Print Card

For receiving or copying documents, an ink film must be inserted in your device. Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity). For every next ink film that you insert, you must load the capacity memory with the included Plug’n’Print card.

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

3 Grip the rear ink film roll at both the sides and place it

next to the front ink film roll.

4 Remove both the rolls from the device. The used ink

film cannot be reused.

The messages and copies you have printed out can be read from used ink films. Consider data protection issues when disposing of used ink films.

5 Pull the used Plug’n’Print card out of the plug socket

on the left hand side next to the ink film tray. The Plug’n’Print card cannot be reused.

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the de-

6 Carefully remove the rubber bands from the new ink

film. Make sure that the film is not damaged!

vice.

22 Philips PPF 620

Page 23

7 Place the larger roll with the ink film in the rear ink film

tray. The blue gear wheel must be on the right hand side.

8 Place the smaller roll without ink film in the front tray.

The blue gea r wheel m ust be on th e righ t hand side an d the pin must be inserted in the depression on the left hand side.

9 Break the chip card from the Plug’n’Print card. Insert

the chip card in the plug socket on the left hand side next to the ink film tray.

Fixing a Paper Jam

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

3 Carefully pull the paper out.

4 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

10 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

5 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

11 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Service 23

Page 24

Fixing a Document Jam

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

3 Open the scanner cover and the cover of the automatic

document cover by first pushing the support (A) and then the support (B) inside. The cover (C) folds below.

6 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

7 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Cleaning

Unplug the device from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.

Fax Cleaning Sheets

Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the document

feeder. Press STOP; the page is ejected. Repeat this

process at a few times.

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

4 Carefully pull the document to the front or to the back

out of the device.

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

5 Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap into place.

24 Philips PPF 620

Page 25

3 Open the scanner cover and the cover of the automatic

document cover by first pushing the support (A) and then the support (B) inside. The cover (C) folds below.

4 Lightly wipe the upper side of the scanner glass (A) and

the lower side of the document feeder/scanner film (= white plastic plate) (B) with a cloth.

7 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

8 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Checking the Firmware Version

1 Press OK, 47 and OK.

2 The model designation and the configured country ap-

pear on the display.

3 Confirm with OK.

4 The information on the firmware version of the device

is displayed.

5 Confirm with OK.

5 Clean the feed roller (A) and the underside of the sup-

port pad of the feeder roller (B) with a soft, lint-free cloth moistened with cleaning alcohol (96 percent). Rotate the feed roller; You must clean the entire roller.

6 Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap into place.

Service 25

Using Service Codes

The service codes delete all the changed settings and your device is reset to factory settings. It may be possible that the device with the changed settings reacts differently than expected.

Using Service Codes

Only use the service codes if this is absolutely necessary. Some service codes also delete saved messages and telephone book entries.

1 Press OK, 45 and OK.

2 Enter a service code:

7117—Deletes all changed settings and saved

data. The device is reset to factory settings and the initial installation process is started.

7140—Deletes all changed settings. Saved data

and telephone book entries remain intact.

7227—Deletes saved faxes, when there are

problems with printing.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

If you have entered the incorrect code, you can cancel the entry with

SURE: YES.

SURE: NO.

Page 26

Power Cycling

If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.

1 Pull out the power plug.

2 Wait at least ten seconds, then plug the power plug

back into the socket.

3 If the error occurs again, please contact our technical

customer service or your retailer. Follow the instructions on the display and on the error report.

General information

The time and date flash on the display. You must check the time and date after a short power fail-

Problems when faxing or printing

Faxes sent are of poor quality.

The device produces black lines when sending or printing. Clean the scanner and the document feed slot.

Copy is blank. Insert the documents face up into the document feeder.

Printing is interrupted. Paper or document jam, no paper or ink film. Follow the

No printing Check if you have inserted clamped paper correctly. The

Documents are not properly fed. Clean the scanner and the document feed slot.

Problems with the connection

The device rings once, remains silent for a short while and starts ringing again.

No dial tone Check the installation of the device. Connect the telephone

Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß and dial the number.

ure. Confirm using OK.

Change the resolution from

RESOL.: STANDARD to

RESOL.: FINE or RESOL.: PHOTO.

Change the contrast. Clean the scanner and the document feed slot. Test the device by making a copy of the document. If the

device is in order, the fax machine of the recipient is defective.

instructions on the display and in the error report. There could be a small pause after printing several pages.

The device continues printing automatically.

lever on the right hand side next to the paper feeder must be folded backwards.

This is absolutely normal. The fax switch checks the call after the first ring. If it is a voice call, the device continues to ring.

cable to the socket marked LINE. Insert the telephone plug

into your telephone connection socket.

If the recipient is using an answering machine, wait until

you hear a whistling tone. Press START.

It is possible that the recipient's machine is not ready to receive.

26 Philips PPF 620

Page 27

Problems with the connection

You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. In addition,

No fax reception or a short fax audio signal as message on the answering machine

press *5 on the telephone. Hang up.

Using function 51, set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine (model dependent) to 5 (see Page

18). You cannot simultaneously use the answering machine fa-

cility of your telephone service provider (= voice-mail box) and receive faxes on your devices(see page 20).

Service 27

Page 28

11 Appendix

Technical Data

Dimensions

Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm

Weight

Weight ...................................................................1,9¦kg

Power Supply

Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz

Power Consumption

Stand-by mode

Stand-by mode...............................................<¦1,5¦W

Transmission

Transmission ...................................................<¦20¦W

Recommended Ambient Temperature

Recommended Ambient Temperature.............18¦–¦28¦ºC

Relative humidity

Relative humidity ................ 20¦–¦80¦% (non-condensing)

Type of connection

Type of connection................................... PSTN · PABX

Dialling mode

Dialling mode.Tone / pulse dialling (country dependent)

CLIP/New Zealand

CLIP/New Zealand .........................................................

The device does not support CLIP function when cadences DA4 is used and have limited CLIP function for cadence DA3.

Standards

Safety EN 60950-1

Safety........................................................... EN¦60950-1

Emissions EN 55022 Klasse B

Emissions ........................................... EN¦55022 Class B

Immunity to electrical noise EN 55024

Immunity to electrical noise ............................EN¦55024

Scanner

Scan width

Scan width..........................................................212¦mm

Horizontal resolution

Horizontal resolution......................................8 dots/mm

Vertical resolution Standard

Vertical resolution .................... Standard: 3,85 lines/mm

Vertical resolution Fine

..................................................... Fine: 7,7 lines/mm

Memory

Telephone book

Telephone book...................................... up to 50 entries

Fax messages

Fax messages............. up to 15 pages (standard test letter)

Paper

Capacity

Capacity ............................................................50 sheets

Size

Size.................................................... A4 · 210¦×¦297¦mm

Thickness

Thickness ................................................0,07¦–¦0,11¦mm

Weight

Weight .........................................................60¦–¦90¦g/m²

Document Feeder

Capacity

Capacity ............................................................10 sheets

Breadth

Breadth......................................................148¦–¦212¦mm

Length

Length.......................................................100¦–¦600¦mm

Thickness

Thickness ................................................0,06¦–¦0,15¦mm

Fax

Type Group 3

Type.................................................................. Group 3

Compatibility

Compatibility...............................................ITU-T¦T.30

Data compression

Data compression ............................................MH · MR

Modulation

Modulation ................................... V.21 · V.27ter · V.29

Transmission speed

Transmission speed...........................................9.600¦bps

Subject to Change

Technical specifications subject to change without notice.

The CE symbol confirms conformity with the EU directives that apply to the device.

Declaration of Conformity (DoC)

Hereby, Sagem Communications Austria GmbH declares that this PPF¦620 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

WWW

You can find the complete Declaration of Conformity on our website www.sagem-ca.at/doc

Energy Star 2007

Energy Star

As a participant in the ENERGY STAR programme, Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements.

Environment

Environment: Respect of environment is a key objective of Sagem. Sagem uses environmentally friendly processes to run its operations and has chosen to integrate strong environmental constraints in the full lifecycle of its products including manufacturing, product use and end of life.

Recycling

Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.

Batteries: Old batteries have to be deposited in designated collection areas.

WEEE

Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical and Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options:

• Your retailer will take your equipment back if you are buying a replacement product.

• Waste equipment can also be deposited in designated collection areas.

28 Philips PPF 620

Page 29

This user manual was printed on recycled paper bleached without chlorine. This satisfies the highest standards for low environmental impact. The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.

Trademarks: The references mentioned in this manual are trademarks of the respective companies. The lack of the symbols ® and ™ does not justify the assumption that these dedicated terms are free trademarks. Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Sagem disclaims any and all rights in those marks.

The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt, consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright Follow the statutory regulations of your country with re-

gard to the legal validity of fax transmissions – particularly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc.

Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.

This product is intended for use on an analogue public telecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.

Neither Sagem nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or failure to strictly comply with Sagem operating and maintenance instructions.

Sagem shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem products or Sagem approved products.

Sagem shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written per-

mission of Sagem. The information contained herein is designed only for use with this product. Sagem is not responsible, if this information is applied to other devices.

This user manual is a document that does not represent a contract.

GmbH

Appendix 29

Page 30

30 Philips PPF 620

Page 31

Appendix 31

Page 32

E-Mail

E-Mail: [email protected]

Internet

Internet: www.sagem-communications.com

PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V. and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.

SAGEM COMMUNICATIONS

Printing Terminals Headquarters : Le Ponant de Paris

27, rue Leblanc · 75015 Paris · FRANCE Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77 www.sagem-communications.com Limited company · Capital 167.038.185 Euros · 440 294 510 RCS

PARIS

PPF 620

INT · EN

253120731-A