Philips PPF271/07B, PPF271/05B, PPF241/07B, PPF241/05B User Manual

Dear customer,

The fax machine you have purchased prints on normal paper by means of
an ink film. It also enables you to use additional devices, such as cordless
phones. Your fax machine is also equipped with functions that facilitate
the installation and use.

Sending fax messages

To send a fax message longer than one page you can place up to ten pages
into the document feeder. When the paper has been used up,
fax machines with message memory can receive faxes into that
memory.

Additional (cordless) telephones

Your fax machine fully supports the use of additional devices, such as
telephones, cordless telephones, external answering devices or any other
telecommunication devices suitable for the network. You can transfer
calls from the fax machine to a (cordless) telephone and vice versa. You
can also start fax reception from an additional phone or stop the built-in
answering device—if your fax machine has such a device—and start a
telephone conversation.

Overview

Help-Key

If you briefly press INSTALL/HELP, your fax machine will print out
a page with instructions for the basic functions.

Quick and easy installation

EASY INSTALL will guide you through the installation of your fax
machine. Press and hold the INSTALL/HELP key for two seconds and
a sheet will be printed out. Use this sheet together with the display
prompts to aid the installation of your machine. Once you have gone
through these steps the machine will automatically configure itself. Should
you add an additional device at a later date, just go through EASY
INSTALL again to verify it. The settings of your fax machine will be
updated accordingly.

Fax switch and timer

The timer U makes your fax machine switch automatically between S
and M modes. The built-in clock makes your fax machine switch to M
at 10pm and back to S at 6am. Of course you can change these times
according to your individual needs or switch off the timer. The display
will show the current settings.

SS

Day

S and Night

SS

S and M make your fax machine work differently, depending on the

time of the day. We assumed that during the day you want to be notified
by a ring signal about incoming phone calls. After a certain time the
machine will switch to fax reception and messages can be left for the
(built-in or external) answering device. We further assumed that during
the night you don’t want to be disturbed. Faxes will be received silently
and the machine will ring softly in case of an incoming telephone call. You
can change all settings according to your individual needs.

UU

U

UU

MM

M modes

MM

! Never expose your fax machine to rain or any other

form of moisture, in order to prevent the risk of
electric shock or fire.

! In a thunderstorm, disconnect the fax machine

from both the mains and the telephone line. If you
are unable to disconnect the fax machine, do not
use it and do not telephone due to the danger of
lightning strike and/or damage to the device. The
exception to this rule is the cordless telephone
detached from its base station.

! To prevent the risk of electric shock it is not

allowed to open the flap on the bottom of the front
ink film compartment. Opening the flap is strictly
reserved to authorised service personnel.

1

Safety instructions

+

International guarantee

 Please read all warning notices and instructions and follow them

precisely.

 Never connect the telephone in damp rooms unless the wall

sockets are specially designed for humid conditions. Never touch
the power plug, connection to the mains or telephone socket with
wet hands.

 Never touch uninsulated telephone or power cables unless the

telephone cable is disconnected from the telephone line and/or the
power cable is disconnected from the power line.

 Never install the fax machine close to radiators or air condition-

ers. Avoid operating the fax machine in direct sunlight.

 Place the fax machine on a flat surface and ensure a minimum

clearance of 10 cm between the fax machine and other machines
and objects.

 Make sure that your fax machine is stable and rests squarely on

the supporting surface. Any fall can cause severe damage to the fax
machine and/or injury to people, especially small children.

 Make sure that air circulates freely around the fax machine. Do

not operate the fax machine in closed boxes, cupboards, cabinets
etc. Leave a clear space of 10 cm around the ventilation grilles of
the fax machine. Never cover the fax machine (tablecloths, paper,
folders etc.). Do not place the fax machine on beds, tablecloths,
cushions, sofas, carpets or other soft underlays due to the danger
of overheating and subsequent fire.

 Ensure safe cable laying (danger of stumbling, damage to the cable

or the fax machine).

If, unfortunately, something should go wrong with this product, PHILIPS guarantees
free of charge labour and replacement parts during a period of twelve months from date
of purchase. This international PHILIPS guarantee complements the existing national
guarantee obligations to you of dealers and PHILIPS in the country of purchase and
does not affect your statutory rights as a customer.
The PHILIPS guarantee applies provided the products are handled properly for its
intended use, in accordance with its operating instructions and upon presentation of
the original invoice or cash receipt, indicating the date of purchase, dealer’s name and
model and production number of the product.

The guarantee may not apply if:

· the documents have been altered in any way or made illegible;

· the model or production number on the product has been altered, deleted,
removed or made illegible;

· repairs or product modifications and alterations have been executed by unauthor­ised service organisations or persons;

· damage is caused by accidents including but not limited to lightning, water or fire
misuse or neglect;

· damage is caused by a power surge after a power cut.

Please note that the product is not defective under this guarantee in the case where
modifications become necessary in order for the product to comply with local or
national technical standards which apply in countries for which the product was not
originally designed and/or manufactured. Therefore always check whether a product
can be used in a specific country.
In case your PHILIPS product is not working correctly or is defective, please contact
your PHILIPS dealer. In the event you require service whilst in another country, a
dealer address can be given to you by the PHILIPS Consumer Help Desk in that
country.
In order to avoid unnecessary inconvenience, we advise you to read the operating
instructions carefully before contacting your dealer. If you have questions which your
dealer cannot answer or any related question please call:

 Disconnect the fax machine from the mains and telephone line

before cleaning the surface of the machine.

 Never use liquid or gaseous cleaning agents (sprays, scouring agents,

polishes etc.).

 Do not allow any liquid to enter the fax machine. Otherwise there

is a risk of electric shock or other injury to people and severe
damage to the fax machine. If any liquid does enter the fax machine,
immediately remove the power plug and have the fax machine
professionally inspected.

 If the display breaks, a mildly corrosive liquid may leak out. Avoid

contact with skin and eyes.

 In case of any damage caused to the housing of your fax machine in

particular to power cables please remove the mains plug and call
your service repair centre. The housing of your fax machine may
only be opened by authorised service personnel.

 Your fax machine has been tested in conformity with standards

UL 1950, EN 60950 and IEC 950 respectively, and may only be
operated on networks conforming to these standards.

for the UK

Phone: [phone] Fax: [phone]

for Ireland

Phone: [phone] Fax: [phone]

for Hong Kong

Phone: [phone] Fax: [phone]

Table of contents

1 Introduction

Overview ........................................ 1

Safety instructions ....................................................... 2

International guarantee ............................................... 2

1 Introduction ................................ 3

Overview of the machine ............................................ 4

Description of machine .............................................. 4

General view of functions............................................ 5

Location of controls ..................................................... 6

2 Installation ................................... 8

Location ....................................................................... 8

Connecting .................................................................. 8

Replacing the ink film ................................................ 9

Removing the old ink film.......................................... 9

Loading the new ink film.......................................... 10

Loading paper ........................................................... 1 1

Removing paper ........................................................ 11

Paper jam ................................................................... 1 2

Easy Install ................................................................ 1 2

Connecting additional devices .................................. 1 2

Tone or pulse dialling / private branch exchange .... 1 3

3 Basic functions .......................... 14

HELP function .......................................................... 1 4

Time and date ........................................................... 1 4

Entering a number.................................................... 14

Entering a name ........................................................ 14

Correction.................................................................. 1 4

Language of display................................................... 14

Type of ring signal..................................................... 14

Volume of the ring signal.......................................... 15

Volume of the loudspeaker ....................................... 1 5

4 Fax switch .................................. 16

Serial connection ....................................................... 16

Parallel connection .................................................... 16

Mode U .................................................................... 1 6

Mode S ................................................................... 17

Mode M

without built-in answering machine .................. 1 8

Mode M

with built-in answering machine ........................ 19

Fax reception: EXPERT ............................................ 1 9

Mute .......................................................................... 21

Calling line identification ......................................... 21

6 The fax ........................................ 22

Feeding documents in............................................... 22

Sending faxes ............................................................. 2 2

Image quality............................................................. 22

Transmission report—error report ........................... 2 2

Transmission speeds .................................................. 2 3

Size compression ....................................................... 23

Fax journal ................................................................. 2 3

Polled reception ......................................................... 23

Polling send ............................................................... 23

Delayed send ............................................................. 2 3

Paperless fax reception............................................... 23

7 Answering machine................... 24

Switching on and off ................................................. 2 4

Recording a message ................................................. 24

Recording time ......................................................... 24

Listening to messages ................................................ 2 4

Play back volume....................................................... 24

Deleting messages ..................................................... 24

Forwarding messages ................................................. 25

Recording a conversation .......................................... 2 5

VIP code .................................................................... 2 5

Memo ........................................................................ 2 5

Remote control ......................................................... 26

8 Additional functions.................. 27

Copying..................................................................... 27

EASYLINK ................................................................ 27

9 Troubleshooting ......................... 28

Service code ............................................................... 3 1

Care and maintenance instructions .......................... 31

Fouling by copying or sending fax messages ............ 3 1

Fouling by received fax messages .............................. 3 2

10 Appendix .................................. 33

Technical specification .............................................. 3 3

Glossary ..................................................................... 33

Index .............................................. 34

5 The telephone ............................ 20

Making a call ............................................................. 2 0

Short dial N ........................................................ 2 0

Telephone book a ............ 20

List of telephone numbers ........................................ 2 1

Call transfer ............................................................... 2 1

Hands-free operation ................................................ 2 1

3

Overview of the machine

1

3

2

4

6

5

7

9

10

8

Check that the following items are included in the packaging:

1 Telephone cable with plug
2 Mains cable with plug
3 Telephone handset
4 Spiral cable for telephone handset

Description of machine

1 Mains cable with power plug
2 Paper refill flap
3 Paper feed mechanism
4 Paper tray
5 Spiral cable for the telephone handset
6 Telephone handset
7 Operation panel
8 Document outlet

5 Fax machine
6 Paper tray
7 Ink film
8 Paper
9 User manual
10Installation guide

9 Document feed slot
10Document width adapter
11Paper outlet
12Front ink film compartment
13Rear ink film compartment
14Grey printer roller
15Blue release levers for opening the ink film cover
16Ink film cover

1

5

6

7

28394

10 11

15

12 13 14

4

16

15-May-00 12:30

DMM

is visible when the document memory contains faxes.

FINE PHOTO DMM

The pointers on the display indicate different modes:

FINE/PHOTO

indicates whether you are sending or copying with a higher picture qual­ity or with grey tones. If neither of the two is visible, the standard
resolution is selected. To change the resolution use the FINE/PHOTO
key.

General view of functions

You can print out a list of functions by pressing FUNCTION three
times.

1 Setup

11Set Language

(select the language of the display text)........................................14

12 Set time and date

(setting time and date) ................................................................14

13Your telephone number

(enter your telephone number) ...................................................14

14Your name

(enter your name) ........................................................................14

15Dial mode

(Setting the dial mode and for operation on an extension) .........13

16Store numbers

(store names and numbers in the telephone directory)................20

2 Fax

B *

shows that the built-in answering machine is switched on.

)

S / M / U

Three pointers on the display indicate the current settings. You can
choose the mode desired with S / M / U.

*) only for fax machine with built-in answering machine

33 Timer

(setting the TIMER operating mode)..........................................16

34 Easylink

(setting three different codes

for use with additional telephones)..............................................27

4 Others

41 Fax journal

(log of the last ten fax documents received and sent)...................23

42 Dialling list

(print out of stored names and numbers).....................................21

43 Transmission report

(automatic print out of transmission protocols)..........................22

44 Ringer types

(selection between five ringer types)............................................ 14

45 Service code

(deleting personal settings)...........................................................31

21Slow (4800 bps)

(setting for half-speed transmission).............................................23

22Polled reception

(you can call up fax messages)......................................................23

23Polling send

(your fax message can be fetched)................................................ 23

24Delayed send

(faxes will be sent later)................................................................23

25 Size compression

(size compression of received fax messages)................................. 23

3 Fax switch

31 Day

(setting the DAY operating mode)...............................................14

32 Night

(setting the NIGHT operating mode)...................................18, 19

5 Answering machine

(for fax machines with built-in answering machine)

51 Recording time

(setting for recording duration of calls)........................................24

52 Access code

(setting the code for the remote control of the answering machine

and for message forwarding).........................................................25

53 VIP code

(authorised callers can override the answering machine).............25

54Memo mode

(external memo: outgoing message for the caller without the possi-

bility to leave a message)..............................................................25

(internal memo)........................................................................... 25

55 Forwarding

(messages forwarded to another telephone number)................... 25

5

Location of controls

Fax without built-in answering machine

12 34 567 8 910

OK

11

Fax with built-in answering machine

21 2 3 4 5 6 1 8 9 10

12 13 14 15 1716

1
4

7

2
5

8

3
6

9

0

3
6

9

OK

1
4

7

2
5

8

0

112019

12 13 14 7 15 1718

6

S S

M M

1

S /

S S

M /

M M

U U

U

U U

to select the different operation modes
press briefly: choose between DAY and NIGHT
press and hold (for at least two seconds): to select the TIMER
mode (the precise settings must be made in function 31 DAY, 32
NIGHT or 33 TIMER)

13FINE/PHOTO

to select a higher resolution when copying or sending
(FINE—for text and graphics; PHOTO—for photographs)

14CHECK DISPLAY

If this lamp flashes, please read the message on the display.

2 <

press briefly: to select options / to adjust the volume / to delete a
character
press and hold (for at least two seconds): to delete a complete line

3 Display

see chapter Introduction / Description of the machine

4 FUNCTION/OK

for calling up functions / to confirm entries / for rapid retrieval of fax
reports

5 >

to select options / to adjust the volume / to insert a blank when
entering a name

6 INSTALL/HELP

press briefly: print out operating instructions for the most impor­tant functions
press and hold (for at least two seconds): print out an EASY IN­STALL guide

TT

7

T

TT

If this key is pressed during a call, the microphone will be temporar­ily muted. / This key is also used to transfer a call from the fax
machine to an additional telephone connected in series to the fax
machine.

8 Dial pad for entering numbers and names

9 a

press briefly: to call up a name entry
press and hold (for at least two seconds): to store a name entry

PPPP

15

PP

PPPP

press briefly: to repeat the last five numbers you have dialled / to
make a dialling pause between two digits
press and hold (for at least two seconds):* to browse the list of
callers

16DIAL

for dialling without lifting the handset

RR

17

R

RR

for special functions, e.g.: for the use with a private branch
exchange (on a modern connection, for switching to another
call) and for using various functions provided by your service
provider (call waiting etc.)

l l

18

l **

l l

for dialling without lifting the handset and for hands-free
operation

19RECORD **

press briefly: to play back your outgoing message
press and hold (for at least two seconds): to record a new outgoing
message

20CLEAR **

to delete messages and entries

21PLAY/PAUSE **

to play back messages
The key flashes when new messages and memos have been recorded.

10 N

press briefly: to select a phone number quickly
press and hold (for at least two seconds): to store a telephone
number

11START/COPY

to start fax transmission or to copy

12STOP

stops procedures

*) only for fax machine with built-in memory

**) only for fax machine with built-in answering machine

7

2 Installation

30 cm

! If you have not connected your fax machine to the

mains, it will not function at all—even for making
telephone calls.

Connecting
the fax machine

To the telephone socket

Turn the machine bottom up. Connect the telephone cable to the fax
machine by inserting it in the socket on the bottom of the machine
identified with LINE. Insert the cable in the groove provided.

! Your fax machine was built for exclusive use in the

country of purchase. It complies with the local
network specifications.

Location

1

The fax machine must stand securely and stably on a smooth, flat,
horizontal surface (no underlays such as carpets etc.).

2

Avoid exposure to direct sunlight (the ink film is heat-sensitive) and
close proximity with heaters, radio and TV sets, air conditioning
systems, dust, water and chemicals—is not advised.

3

Avoid heat build-up by ensuring that the machine is not covered.
Place the fax in such a way as to ensure free circulation of air
around it.

4

Since the paper outlet is at the front, do not place any objects in
front of the machine. In order to avoid a paper jam, make sure that
the surface close to the paper outlet is smooth. Rubber-like surfaces
are not suitable.

Base station of cordless telephones

In the UK:

For all other countries:

5

You should leave a clear space of at least 15 cm, otherwise you may
hear acoustic interference in your handset.

8

Spiral cable to the handset

Handset to the fax machine

Insert the other end of the spiral cable into the socket identified with a
handset symbol, on the bottom of the machine, and press it into the
specially provided cable groove.

Replacing the ink film

You cannot receive or copy documents unless an ink film is loaded in the
fax machine.

If the ink film is finished or if there is no ink film in the fax machine, the
CHECK DISPLAY lamp flashes, and the following message
appears:

refill inkfilm

1 Before loading a new ink film you must remove the paper

from the paper feed mechanism! Also follow the
instructions on your ink film packaging!

2

To obtain optimum quality, please use only ink films as
specified on your original roll. For safety reasons, do not use
any other brands because they can damage your fax
machine.

3

Open the machine by carefully lifting the operation panel
at the recess in the middle. If you hear a slight click, the
panel has latched into place.

To the power supply

! Please note that the handset must be replaced

before you connect the machine to the power
supply.

1

Plug the power connector into the back of the fax machine. Plug
the mains cable into the wall socket. The machine will carry out an
internal test. Afterwards you need to enter the current time and
date.

2 Use the dial pad to enter the correct time. Press OK.

3

Enter year, month and day. Confirm each entry with OK.

Removing the old ink film

If, on replacing the ink film, you notice that the colour of the grey
printer roller has discoloured to black, you must clean the roller
(see chapter Troubleshooting / Care and maintenance
instructions).

1

Open the ink film cover by pressing the blue release levers
back with both hands.

2 Then carefully fold the ink film cover back.

2

1

1

9

3

Press the empty ink film roll on the left-hand side against the
spring.

4

Lift the roll upwards on the left side in order to lift it out of its seat.

4 3

5

Remove both ink film rolls. They cannot be reused. Dispose of the
ink film rolls with normal waste.

4

Now take the small roll and lay it in the grooves provided in the
front ink film compartment.

5

Turn the gearwheel of the small roll back to tension it. Make sure
that the film is not creased.

4

5

Load a new ink film, because your fax machine cannot work correctly
without it.

Loading the new ink film

1

Carefully remove the fixing strips from the new ink film. The ink
film must not be damaged.

6 Close the ink film cover by folding it forwards. Make sure that both

release levers are engaged.

7 Then close the operation panel.

2

Hold the ink film so that the large roll is underneath and
the blue gear wheel of the small roll is on the right. Lay the
ink film in the rear ink film compartment by pressing the
right-hand blue end of the large roll against the blue spring
shaft.

3

Then fit the left-hand black end of the large roll on to the
left-hand shaft.

3

2

A silver strip is fixed to the start of the ink film, so the quality of
the first few pages may be impaired.

10

Loading paper

Before you can receive or copy documents, paper must be loaded in your
fax machine. Please use only the following paper format: standard A4,
210 x 297 mm. The fax machine works with normal paper used for
writing and copying and has been optimised for smooth 80 g/

2

paper. The smoother the paper surface the better the print

m
quality.

If there is no paper in the fax machine CHECK DISPLAY flashes and
on the display appears:

1

Insert the paper tray in the slots provided behind the paper feed
mechanism. You will hear a noise when the paper tray has clicked
into position.

OUT OF PAPER

5

Close the paper feed flap.

! Never load paper while the fax machine is

printing! Do not use paper that has already been printed
on one side! This could lead to a paper jam.

! Never load paper while the fax machine is printing!

Do not use paper that has already been printed on
one side! This could lead to a paper jam.

Removing paper

2 To prevent several sheets being drawn into the machine at once,

first fan out the paper to separate the sheets and then straighten the
stack on a flat surface before inserting it into the paper feed.

3

First fold the paper feed flap forwards until it blocks.

4

Insert max. 50 sheets of A4 paper (80 g) up to the end-stop in the
paper feed mechanism.

4

3

1 Fold the paper feed flap forwards.

2 Pull the paper out.

2

1

3 Close the paper feed flap.

11

Paper jam

Open the operation panel and the ink film cover. Leave the paper refill flap
closed, so that the paper is easier to remove. Pull the paper carefully
outwards from the inside. Before closing the ink film cover, the ink film roll
must be tensioned by turning the gearwheel of the front ink film roll
forwards.

! Do not pull the paper out from the top of the machine

because doing so can tear the paper and disrupt the
functionality of the fax machine.

To the same socket

(not in all countries)

You can connect additional devices to the same
telephone plug.

Make sure that the fax machine is the first device
connected to the line.

a) Connecting to the telephone socket
b) Connecting the handset to the fax machine
c) Connecting additional devices to the telephone plug

Connecting additional devices to the same socket ensures
you the optimal functionality of your active fax switch
(e.g. call transfer). Your fax machine can control the
additional devices.
If you wish to connect more than one additional device
you can use a two- or three-way adapter (please ask your retailer).

c

Easy Install

Using EASY INSTALL your fax machine will be configured according to
your local conditions.

1 Press INSTALL/HELP for at least two seconds. Your fax

machine will print one page with the header “EASY INSTALL”.
Pull out the page firmly.

2 Your fax machine will then guide you on the display through the first

settings such as your telephone number, your name and the
configuration of additional devices possibly installed (ideal setting of
you fax switch).

If you install additional devices later we recommend you to do
EASY INSTALL once again.

Connecting additional
devices

In addition to your fax machine, you can also connect other devices, such
as additional telephones, call-fee indicators, answering machines or mo­dems to a single telephone line [for UK: As long as the Ringer Equivalent
Number (REN value) on the line doesn’t exceed 4. The REN value of this
fax is 1].

a

(LINE)

()

b

To separate sockets

(not in all countries)

You can connect additional devices to separate sockets on the same line
even if they are in different rooms. Make sure that the fax machine is the
first device connected.
Please note: If you connect additional devices to separate sockets (e.g. in
separate rooms) your active fax switch cannot control them (which means
that your fax machine behaves like any ordinary fax machine). For this
reason e.g. call transfer is not possible. Therefore we recommend you to
connect your additional devices to the same socket.

12

Connecting to ISDN

Your fax machine is not an ISDN fax (group 4), but an analogue fax
machine (group 3). Therefore it cannot be used directly on an ISDN
connection. You will need an (analogue) adapter or an ISDN connection
for analogue devices. For further information please refer to your ISDN
instructions.

1

Select function 15 by pressing FUNCTION and then entering
the digits 15. Press OK.

2 Choose pulse or tone dialling by pressing </>. Press OK.

DIAL MODE: PULSE

DIAL MODE: TONE

Connecting to a private branch exchange

(PABX)

Private branch exchange systems are very common in large
companies. ISDN connections are private branch exchanges and
are used very often in private households. To get a connection
from a private branch exchange to the public network you have
to dial a key to obtain the outside line.

Please note: An additional telephone which is connected to a normal
telephone line together with your fax machine must not be mixed
up with a private branch exchange.

If you wish to use your fax machine on a PABX you have to change some
settings in function 15.

Tone or pulse dialling /
private branch exchange

In function 15 you can select either tone and pulse dialling and
then if there is a connection to a private branch exchange.

Your phone can dial in two different ways. Older telephone systems
usually work with pulse dialling whilst modern, digital systems use
tone dialling, which is faster. You can change the dialling mode of your
fax machine. If you do not know which method your line uses, contact
your telephone company.

It is necessary to send tone dial signals to make use of certain services. If
your telephone system works on pulse dialling, you can still send tone
signals by pressing * or #. All numbers are then transmitted
in the tone dialling method. As soon as you replace the handset
on the fax machine, your fax machine will switch back to pulse
dialling.

3 Press </> in order to switch to operation on a PABX extension.

Press OK.

PABX: NO

PABX: yes

4

Now enter the key that has to be pressed to obtain an outside line
(outside line access code). This is either R or a number key. Press
OK.

5

Press OK. Your machine will then check that the outside line can
be obtained.

6 ... if the check is successful, briefly appears:

CHECK OK

7

... if the check is unsuccessful, briefly appears:

CHECK NOT OK

8

You will be asked to repeat the entry. Change either the dial mode
or check the key for obtaining an outside line. However, if you have
chosen the correct dial mode as well as the correct key and on the
display still appears the message

CHECK NOT OK

delete the key for obtaining the outside line by pressing <.

In case your PABX requires R to obtain an outside line but it is
still not possible to get through to the line, your system might not
be according to the regulations. Therefore some technical settings
have to be changed on your fax machine. Please refer to
your “Fax Call Centre”.

! If you cannot establish the desired telephone or fax

connection to the called party, select a different
dialling mode.

13

3 Basic functions

! If you press a wrong key by mistake, press the

STOP key as often as necessary to return to the
original position.

Entering a name

When you enter a name (maximum 32 digits), the number keys are used
to enter letters. Every key has a number of different characters (see table
on the following page).

If you want to keep a note of the factory settings on your machine
for later, we recommend printing out a function list before you
change any of the settings (press FUNCTION three times).

If you want to delete your individual settings, you can do so in
function 45 “Service code” (see chapter Troubleshooting/
Service code).

At the turn of the millennium your fax machine will
switch automatically from 99 to 00.

“Your name” and “your telephone number” are
transmitted at the top of each page (the first 4 mm)
together with the date, time and page number.

HELP function

1 Briefly press INSTALL/HELP. You will receive a printout

explaining how to use the most important functions.

Time and date

1 Select function 14.

2 Press OK.
3 Use the dial pad to enter your name. After pressing > the cursor

moves one place to the right.

4 Confirm with OK. Your entry is now stored.

Correction

If you have entered a wrong letter or number in function 13 or 14 you can
correct the mistake (NOT in function 16 Store numbers) - whilst enter­ing as well as later. If you want to make your corrections later you have to
select the functions for entering numbers or names once again.

1 If you press <, the character left of the cursor will be deleted. By

pressing < longer than for two seconds, you delete the whole line.

2 Now enter the correct characters. Confirm by pressing OK.

Language of display

1 Select function 12.

2 Press OK. Use the dial pad to enter time and date.

3 Press OK. Enter now the correct year, month and day. Confirm

each entry with OK.

Entering a number

Use # or * to enter the “+”, that is often used in international fax
numbers in front of the country code, and > to enter a space.
The maximum number of digits you can use for your number is 20.

1 Select function 13.

2 Press OK.

3 Enter your telephone or fax number (Country codes: UK +44,

Ireland +353, Hong Kong +852, Singapore +65).

4 Press OK, and your number is now stored.

1 For selecting the language of the display and the reports, enter

function 11.

2 Press OK.
3 Select the desired language with </>.

4 Confirm with OK.

Type of ring signal

You can choose between five different ring signals.

1 Enter function 44.

2 Press OK.
3 Select the desired ring signal with 1 to 5.

4 Confirm your setting with OK.

14

press

1x

2x

3x

4x

5x

6x

7x

8x

9x

10x

11x

12x

13x

14x

15x

16x

space

0

1

2

3

D

G

4

5

M

6

7

P

T

8

9

W

.

1

C

B

A

F

E

H

K

J

O

N

R

Q

V

U

Y

X

0

-

2

3

4

I

5

L

6

S

8

Z

?

+

b

a

e

d

h

g

k

j

n

m

p

7

u

t

w

9

:

/

Ä

c

f

i

l

Ñ

o

r

q

Ü

v

y

x

%

*

Æ

Å

ñ

Ö

s

ü

z

!

(

)

Ç

ö

å

ä

æ

[

]

¨

ç

Volume of the ring signal

You can adjust the volume of the ring signal if the fax machine is
in stand-by mode or if it is just ringing. Please note that different
volumes are set in S and M mode (see chapter Fax switch).

1 By pressing </> the display shows the current setting for about

three seconds.

2 Change the volume by pressing </> until the desired volume is

achieved.

Volume of the loudspeaker

1 You can adjust the volume of the loudspeaker at any time by

pressing DIAL (without built-in answering device) or l (with
built-in answering machine).

2 By pressing </> the display shows the current setting. If you wish

to adjust the displayed value, press </> until the desired volume
is achieved.

3 Finish your entry by pressing STOP.

#

4 Fax switch

The intelligent fax switch enables you to phone and fax from the
same telephone connection and use additional devices.

In mode S the fax machine rings when you receive a
telephone call or fax. In mode M you may wish not to be
disturbed, faxes will therefore be received silently, without
the fax machine ringing. When mode U is activated, the
fax machine automatically switches between S and M by
the aid of a built-in clock.

The fax switch offers you the full range of features
regarding the connection of additional devices. Telephone
connections are either serial or parallel. Using EASY
INSTALL (press INSTALL/HELP for two seconds) your fax
machine recognises the type of connection and adapts
automatically.

Serial connection

If the machine has detected a serial connection, all incoming
calls are analysed by the intelligent fax switch whether to be faxes
or telephone calls. The latter will also ring on additional phones.

Mode

By default, your fax machine is set to mode U that means it switches
automatically between S and M. The factory setting provides that
your machine switches at 10 pm to M and at 6 am back to S.

UU

U deactivating/activating

UU

1 If you want to switch off function U, press S/M/U for two

seconds until you hear a confirmation tone and the pointer above
U disappears. Only the pointer above S or M will then appear
on the display.

2 If you would like to activate U, press S/M/U for two seconds,

until you hear a confirmation tone and the pointers above U as
well as S or M appear on the display.

UU

U configuring/checking

UU

1 Select function 33.

2 Enter the time at which you want your fax machine to switch

automatically to S. Confirm with OK.

UU

U

UU

Parallel connection

A parallel configuration does not permit the full functionality of the
intelligent fax switch. With a parallel connection, each call arrives simul­taneously at your fax machine and each additional telephone. Conse­quently, your fax machine is now unable to control the additional
telephones. Also, calls cannot be transferred between your fax
machine and another parallel telephone.

3 Enter the time at which you want your fax machine to switch

automatically to M. To confirm your settings press OK.

16

Die The fax switch

Mode

If you only want to use your fax machine in S (U deactivated), press
S/M/U for two seconds, until you hear a confirmation tone and the
pointer above U disappears.

1 In function 31 you can set the fax reception mode.
2 Select with </> one of the settings described below and

confirm with OK.

fax: quick

SS

S

SS

Setting Serial connection

Faxes are received automatically after ringing once or twice.

For phone calls, your fax machine acts as a normal telephone and starts to ring immediately.

You can receive a telephone call on the additional
telephone even after the built-in answering machine has already
been activated. If you have a serial connection, the built-in
answering machine is automatically switched off after lifting the
handset of the other telephone. If your connection is parallel, you
can switch off your outgoing message by pressing * twice.

Parallel connection

Fax: normal

Advantage: the caller only pays call
charges when you answer the phone or
when fax reception begins.

fax: manual

Advantages: You have the option of
receiving faxes on your computer or
another device (the built-in fax switch
is switched off ).

Other telephones ring as often as the fax
machine.

Faxes are received automatically but only after several signals.

For phone calls, your fax machine acts as a normal telephone and starts to ring immediately.

Other telephones ring as often as the fax
machine.

On receiving a fax, your fax machine acts as a normal telephone. If you lift the handset and recognise
that the caller is trying to send a fax (tone or silence) press START and replace the handset after two
seconds.

For phone calls, your fax machine acts as a normal telephone and starts to ring immediately.

Other telephones ring simultaneously with your fax machine. You can start fax reception by pressing
the keys * and 5 on the other telephone. This mode only works if your telephone sends tone dialling
signals.

Other telephones ring once or twice.

Other telephones ring until the (built-in)

answering device is activated or fax reception is
started.

Fax: expert

You can enter your personal settings here.

17

with built-in answering machine

1 If you have chosen function 31 and entered the settings for

the fax reception described above, you can switch on and
off the built-in answering machine and adapt its behaviour
described in the table.

tam: on/loud

TAM: smart

tam: off

Your answering machine will be activated automatically after a large number of rings.

In the case of a phone call, your answering machine is activated automatically after the fifth ringing
signal. After the first message left by a caller, the answering machine of your fax is automatically reduced
to two rings. Once you have listened to your messages, the next incoming call will again automatically
activate the answering machine after five rings.

Using the remote control you are able to check remotely whether new messages have been left on your
answering machine (if your answering machine activates after two rings you know right away that new
messages have been left).

Your answering machine is switched off.

2 Choose using </>.

3 Confirm your settings with OK.

Mode

without built-in answering machine

If you only want to use your fax machine in mode M (U deactivated),
press S/M/U for two seconds until you hear a confirmation tone and
the pointer above U disappears.

fax: quiet

Fax: rings

MM

M

MM

Setting Serial connection Parallel connection

For phone calls, your fax machine rings softly.

Other telephones only ring for phone calls.

Faxes are received automatically after about five soft rings.

For phone calls your fax machine rings softly.

Other telephones ring as often as the fax

machine.

1 Select function 32 and choose with </> one of the settings

described below.

2 Press OK to confirm the desired setting.

Faxes are received automatically and silently.

Other telephones ring once or twice.

Other telephones ring until fax reception starts.

Fax: expert

You can enter your personal settings here.

18

Die The fax switch

Mode

with built-in answering machine

Fax reception in M is always silent, and the answering machine is always
activated in this mode.
If you only want to use your fax machine in M (U deactivated), press
S/M/U for two seconds until you hear a confirmation tone and the
pointer above U disappears.

tam: ring 3

You can choose from 1 to 4 rings
using </>.

tam: silent

MM

M

MM

Display Serial connection Parallel connection

Faxes are received automatically and silently.

For phone calls, your fax machine rings 1 to 4 times (depending on setting), then the answering machine
is activated.

Other telephones behave like the fax machine. Other telephones ring once or twice.

Faxes are received automatically and silently.

For phone calls, the answering machine is activated immediately. Messages are recorded silently. Your fax
machine does not ring.

1 Choose function 32 to change the ring settings.
2 Select with </> one of the settings described below.

3 Press OK to confirm.

Other telephones do not ring. Other telephones ring once or twice.

Please note that in this mode you cannot be contacted by phone in an emergency (unless function 53 VIP
CODE is activated)!

tam: expert

You can enter your personal settings here.

Fax reception: EXPERT

In EXPERT mode you can set the ringing parameters of your fax ma­chine and other devices yourself.

1 Select function 31 DAY or 32 NIGHT and confirm with OK.
2 Press > as often as necessary until the EXPERT mode appears on

the display. Confirm with OK.

3 With </> you can set the number of rings in case of an incoming

phone call. Confirm with OK.

4 With </> you can set the number of rings to be toll-free for the

calling party (these will also be audible on additional telephones). If
you enter TOLL FREE: 0, faxes will be received in silence.
Automatic fax reception may be impaired if you select a value
higher than five for TOLL FREE. In this case, the toll free rings
must be reduced to a value less than five.

5 The fax machine with built-in answering machine allows to switch

the answering machine on or off with </>. In addition you can
select whether or not to mute the loudspeaker while the caller is
leaving a message. Confirm with OK.

6 If you have connected an external answering device, a smaller

number of rings must be set on the answering device than on the
fax. In case of serial configuration the total rings of your fax
machine, in case of parallel configuration the toll free rings of your
fax machine must be set to a higher level than the rings of your
answering device. Set your fax machine in accordance with the table
below:

Answering machine Fax machine

1 ring 3 rings
2 rings 4 rings
3 rings 5 rings

Please note that your built-in answering machine cannot be
switched off in M.

19

5 The telephone

If you enter a wrong digit, delete it using <. Then lift the
handset.

With PP you can redial the last five numbers you have dialled.
Press the key repeatedly until the desired number is shown on the
display.

RR

The

R key allows you to use various services offered by the

RR

telephone service provider (call waiting, toggling calls, etc.).
Contact your telephone service provider for more information.

If you have not connected your fax machine to the mains, it will not
function at all—even for making telephone calls.

Making a call

1 Dial the desired number.

2 Lift the handset. If you want to dial with the handset replaced press

DIAL/l. As soon as the other party answers, lift the handset and
speak.

Deleting entries

1 Press N and then a key between 0 and 9. The stored name

or telephone number appears on the display.

2 Press N for two seconds. Keep < pressed until name and

number are deleted.

3 Press OK.
4 Choose with </> and confirm with OK.

Telephone book

The telephone book function on your fax machine has capacity for about
50 numbers and names. The exact figure depends on the length of each
entry. You can also store numbers during a telephone conversation.

Storing numbers

1 Press a for two seconds or choose function 16 and press

OK.

aa

a

aa

You can also first lift the handset and then dial the number.

Short dial

There are short dialling keys available which you can use to store num­bers you dial frequently.

Storing numbers

1 Press N for two seconds.
2 Choose a number between 0 and 9.

3 Enter a name using the dial pad. Then press OK.

4 Enter a number and confirm with OK.

Using short dial

1 Press N and then a key between 0 and 9. The stored name

or telephone number appears on the display.

2 Lift the handset or, if you want to send a fax, press START.

NN

N

NN

2 Enter a name using the dial pad. Then press OK.

3 Enter a number and confirm with OK.

Using the Telephone book

1 Press a.
2 Now press a key of the dial pad or </> until the desired name

appears.

3 Lift the handset.

Correcting entries

1 Press a and choose the entry which you want to correct with

the dial pad (see above).

2 Then press a for two seconds. With < you can delete

characters and then enter them again. Confirm with OK.

Deleting entries

1 Press a and choose the entry which you want to delete with

</>.

Correcting entries

1 Press N and then a key between 0 and 9. The stored

name or telephone number appears on the display.

2 Press N for two seconds.
3 With < you can delete characters and then enter them again.

2 Press a for two seconds. Keep < pressed until name

or number is deleted.

3 Press OK.
4 Choose with </> and confirm with OK.

20

List of telephone numbers

Calling line identification

1 Choose function 42 to print a list of your stored Short dial and

Telephone book numbers.

2 Press the OK key. Your fax machine will then print out the list.

Call transfer

You can transfer an existing phone call from your fax machine to an
additional telephone and vice versa. Call transfer is only possible with
telephones connected in serial (see chapter Fax switch).

From fax machine to an additional telephone

1 Press T during the phone call and replace the handset.

2 Your other telephone will ring for a maximum of 30 seconds. If the

handset is not lifted in time, the fax machine takes over the call
again and rings for about 20 seconds. If you do not lift the handset
in time the call will be disconnected.

From an additional telephone to the fax ma­chine

only for fax machines with built-in memory
(not available in all countries)

Your fax machine is capable of showing the caller's telephone number
before you lift the handset. To use this feature you must subscribe to it via
your telephone service provider.

1 The telephone numbers of the last ten received calls are stored.
2 To call up the callers’ list keep PP pressed for two seconds.
3 Using </> you can now step through the entries. The new entries

are marked with an “*”.

4 To call back the displayed number just lift the handset. Your fax

machine starts dialling.

5 To delete an entry press < for two seconds. Choose with </>

and confirm with OK.

1 Press * and 0 during the phone call. If the connection is

established successfully, you will hear a tone. Replace the handset
within three seconds.

2 Your fax machine will ring for a maximum of about 30 seconds. You

can lift the handset. Otherwise the additional device takes over the
call again and rings for about 20 seconds. If you do not lift the
handset in time the call will be disconnected.

Hands-free operation

(only with built-in answering machine)

You can make a call without using the handset or let persons in the same
room participate at the conversation. Therefore press l after having
dialled or during the call. Replace the handset. The microphone and the
loudspeaker are being activated.

Mute

You can mute the microphone of the handset so that the other party
cannot hear you any more.

1 Press T. You will still hear the person on the other end of the

line at reduced volume.

2 If you want to continue your conversation, press T again.

21

6 The fax

The following points are the most common causes of errors when
sending faxes! Don’t send

Pages from newspapers (printer’s ink).

Stapled pages or pages held together with paperclips.
Remove all staples and clips before sending.

Creased or torn pages.

Wet pages or pages with corrections made with cor­rection fluid; dirty pages or pages with a glossy or
laminated surface.

Pages joined with sticky tape or glue, with adhesive
stickers such as “post-it
too thin or too thick.

Pages written in faint pencil, crayon, chalk or artist’s
charcoal.

®

” notes, or pages which are

Sending faxes

1 Dial the number you require.

2 Insert your documents face up into the paper feed slot

(max. ten sheets).

Documents smaller than A5 risk getting stuck in the machine.
Write clearly and legibly. Only use pens with dark ink (black/
dark-blue, not yellow/orange/light green).

Documents printed on your fax machine are visible on the
exhausted ink film. In case of confidential texts the ink film
should be destroyed after usage.

Feeding documents in

1 To avoid more than one page being fed at the same time, first fan

out the stack and then straighten it on a smooth surface.

2 Take your documents (max. ten sheets) and insert them loosely

with the printed side up in the document feed slot until you
notice a tangible resistance. Then leave them. The top page will
then be taken automatically by the feeding mechanism and drawn
in slightly. Do not push this page further in, because otherwise
several pages will be drawn in together when sending or copying.

3 If you want to select a higher resolution press FINE/PHOTO.

4 Press START. Transmission now begins. The recipient’s fax

machine will now transmit its sender identification, which
will appear in your display.

5 If necessary you can interrupt transmission by pressing STOP.

Image quality

If you want to improve the image quality you can choose between the
options FINE (for small print) and PHOTO (for photos). Press
FINE/PHOTO as often as needed until the pointer for the desired
resolution lights up. After transmitting or, if there is no document
in the feed slot, after 40 seconds the fax machine will automatically
return to standard resolution.

Transmission report
error report

Your fax machine can print a transmission report every time you have
sent a document. This way you are given confirmation that your docu­ment has been received. If an error occurs during transmission you will
be informed on the error report. The printing of a transmission report
can be switched on and off while the error report is always printed.

1 Choose function 43.
2 Select with </> and confirm with OK.

22

Das Fax

Transmission speeds

Your fax machine automatically adjusts its transmission speed to the
quality of the telephone line. Especially in case of overseas transmissions
this process can take more time. If the poor line quality is already known
it is useful to set the machine at a slower speed from the very beginning
using </> in function 21. This will save time and charges the
automatic adjustment would require.

Size compression

To make sure that received faxes that are slightly longer than A4 size are
printed on one page, these pages are slightly reduced vertically. If you
want to receive fax messages in the same size as sent by your fax partner,
please switch it off in function 25.

Fax journal

The fax journal is a list of the last ten received and transmitted
faxes. In function 41 you can choose if and when a fax journal is
printed (immediately or after ten transmissions) using </>.

Polling send

You can allow a document to be polled from your fax machine.

1 Insert the document in the document feed slot.

2 Select function 23 and enter a code. Confirm with OK. The

document in your fax machine is now ready to be polled. The
document can now be polled by a person in possession of this code.

3 The operation is interrupted as soon as you remove the document.

You can still make telephone calls while this function is activated.

Polling codes work in accordance with the ITU international
standard. However, there are manufacturers who use other
processes and whose machines are therefore not compatible.

If you want to send faxes to fax databases or if you want to poll
from these, some databases have a sub-address which you can add
to the telephone number. This will save you money in telephone
charges. First enter the telephone number of the database and
then press R . Then enter the required sub-address. If you are not
sure whether your fax polling service supports sub-addresses,
please contact your polling service operator.

Delayed send

Polled reception

By means of this function documents which have been prepared for
collection from another fax machine can be retrieved.

Quick polling

Dial the desired number with the handset replaced. Then press OK.

Polling with code

If your correspondent has entered a code to protect the document to be
retrieved against unauthorised access please proceed as following:

1 Choose function 22.

2 Enter the code and press OK.

3 Then enter the telephone number and press START. If it does not

work, try to poll manually. Lift the handset, dial the required
number and then press START.

Polling codes work in accordance with the ITU international standard.
However, there are manufacturers who use other processes and whose
machines are therefore not compatible.

If you wish to make use of cheaper telephone rates, or if your fax corre­spondent is only available at particular times, you can program auto­matic transmission of a fax at a later time (within 24 hours): select
function 24 and enter the time when you wish the document to be
sent. Press OK and insert the document. Dial the desired telephone
number and then press START or OK. You can still make telephone
calls while this function is activated. The fax machine is now ready to
send the inserted document. If you remove the latter the stand-by mode
is cancelled.

Paperless fax reception

(only for fax machines with built-in memory)

If there is no paper in the paper feed mechanism or if the ink film is
finished, any incoming fax will be received into memory. The DMM
pointer appears on the display to indicate that the memory contains
documents. As soon as paper and/or ink film are loaded, the fax machine
automatically prints out all documents in memory.

When a fax message has been fully printed, it is deleted automatically
from memory. If the printing process is interrupted, all fax messages not
printed completely remain in memory. If the memory is full, no more
pages can be stored. CHECK DISPLAY flashes and on the display
appears:

MEMORY FULL

23

7 Answering machine

Your fax machine is equipped with a digital telephone answering
machine. All recorded messages are stored in a solid-state
electronic memory which has a recording capacity of about 15
minutes. There is neither a magnetic tape nor a cassette.

Your answering machine is factory-programmed with a recorded
outgoing message. If you want to record your own outgoing
message, proceed as described under “Recording a message”.
Write down your messages before you record them (max. 20 sec.).

Make sure that your fax machine stands on a flat surface, because
otherwise the microphone may be covered.

Switching on and off

1 Select function 31 and confirm with OK.

2 Confirm the current fax reception mode with OK.
3 Select with </> and press OK again.

Recording a message

Listening to messages

1 If PLAY/PAUSE flashes, messages have been recorded for

you. Press PLAY/PAUSE to listen to the first message. The
date and time the message was received will be shown on
the display.

2 If you want to interrupt the message, press PLAY/PAUSE. When

you want to continue with the messages, press PLAY/PAUSE
again.

3 Press # to skip to the next message, press * to repeat the

previous message.

Play back volume

1 Press </> while playing back messages. The current volume

setting will be displayed.

2 Press </> to obtain the desired volume.

Deleting messages

1 Hold down RECORD for two seconds. Press RECORD

again, until you hear a confirmation tone. Now start to record your
message.

2 A black bar indicates you how much memory is available for the

outgoing message.

3 Stop recording by pressing RECORD or STOP. If you want to

record only the first outgoing message, press #.

4 If you want to record a closing message, press RECORD and

proceed as described above.

5 By pressing </> you can change the volume of the messages. If

you want to re-record the messages, press RECORD shortly.

Recording time

1 Select function 51 and press OK.
2 Press </> to choose between 30, 60, 120 seconds or the

AUTO mode (unlimited recording time). Please note that
AUTO mode is not available in all countries.

Single messages

1 If you want to delete the message which is currently being played,

press CLEAR.

2 You will be asked on the display if you really want to delete this

message. Press CLEAR again.

All messages

1 Press CLEAR after having listened to all messages.

2 If you actually want to delete all messages, press CLEAR again. To

interrupt the deleting process press STOP.

24

Forwarding messages

Recording a conversation

Your fax machine can automatically forward all incoming
messages to another telephone number. Switch on function
55 and enter the telephone number to which you wish recorded
calls to be forwarded. You can select the number of messages to
be forwarded each time. Your fax machine will wait until the
selected number of messages has been received and then calls
the desired number automatically. A text announcing the call
forwarding is transmitted when the connection is made. Then
the party to which the calls are being forwarded needs to enter
the access code (see function 52). If the correct access code is not
entered within 40 seconds, your fax machine will disconnect the
call.

1 Choose an answering machine mode in function 31 (see chapter

Fax switch). If the answering machine (TAM) is disabled, turn it
on.

tam: on/loud

2 Select function 55 and press OK.
3 Choose with </> and confirm with OK.

4 Enter the telephone number your messages should be forwarded to

and press OK.

5 Choose with </> the number of messages you want to be

forwarded each time.

You can record a telephone conversation with your fax machine.

1 Press RECORD during a telephone conversation.

2 To stop recording, replace the handset or press STOP.

3 The recorded conversation can be played back and deleted like any

recorded message.

You can not record a telephone conversation while hands-free operation
is activated.

VIP code

Ringing despite switched on answering
machine

Persons you had given this code to can make the telephone ring after the
answering machine has taken the call. This is advantageous if you have
switched the answering mode to SILENT in function 32.

1 To enter this code please select function 53. Enter the code and

confirm with OK.

2 This code must not be the same as the access code (function 52)!

6 To record a new forwarding message, press OK.*

7 Press RECORD. Wait for the confirmation tone and start

speaking. Position yourself about 20 cm from the fax machine. A
black bar will indicate how much memory is available. An example
of an announcement might be: “Hello, there are messages for Mrs.

Berger; please enter the access code.”

8 Press STOP when you have finished. The forwarding message will

be played back.

9 The fax machine is now switched to stand-by mode.

* If a message has already been recorded

a Press OK.
b Select with </>. If you wish to record a new forwarding message,

select YES. If you want to use the existing message, select NO.
Press the OK key to confirm.

REC. MESSAGE:YES

REC. MESSAGE: NO

c Follow the process described above from paragraph 7.

Memo

Announcement only

The memo function offers the applications “external memo” and “inter-
nal memo”.

External Memo

With this function, you can record a message which the caller can hear
without being able to leave a message in return.

1 First select a desired reception mode in function 31 (see chapter

Fax switch). Then select function 54 and choose the external

memo mode by pressing </>. Confirm with OK. (If you already
have recorded a memo you want to use again, just press OK once
more.)

2 Press RECORD and wait for the confirmation tone. Start to

speak. Press RECORD or STOP when you have finished. The
message will be played back.

Internal Memo

You can record a personal message with this function. Messages can be
heard on the fax machine itself or by remote control from a telephone.
Select function 54, chose the internal memo mode by pressing </>
and confirm with OK. Record the desired message as described above.
Internal memos can be played back and deleted like any other message.

25

Remote control

Overview of commands

1 The message you are just listening to will be repeated.

You can also control the answering machine functions on your fax from
any telephone using tone dialling.
Before you can use remote control you have to enter an access
code in function 52 (this code will also be used for function 55
Forwarding).

Preparing your fax machine for remote ac­cess

1 Select function 52 and press OK.

2 Enter a four digit code.

3 Press OK. The code is now stored.

Remote access of the answering device

1 If you want to listen to the messages recorded from another

telephone, call your fax machine and wait for the answering
machine to play the message.

2 Enter the four-digit code. The outgoing message will be inter-

rupted. The new messages will be recorded. If no new messages
have been recorded, you will hear a second confirmation tone.

3 Then you can enter commands as usual or terminate the remote

control by replacing the handset.

2 Your messages will be played back.

3 Move to the next message.

4 Record a new outgoing message. If you press 4 again after two

confirmation tones, you will hear a long confirmation tone. Record
the new outgoing message and finish with 4.

5 The current outgoing message will be replayed.

6 The current message will be deleted. If you press 6 after having

listened to all messages, all messages will be deleted. In both cases
you will hear a confirmation tone after the first time you press the
key. Press 6 again within five seconds to execute the deleting
command.

7 Activate S.

8 The current command will be interrupted.

9 Activate M.

FUNCTIONS

Repeat current message

1 6

Play

2

Skip forward

3

Record outgoing messages

4

Play outgoing message

5

STOP

8

Delete message:

Current message

Press ➧
Press , deleted➧

All messages

Press ➧
Press , deleted➧

DAY-Mode:

7

Press , (DAY-Modeactivated)➧

NIGHT-Mode:

9

Press , (NIGHT-Mode activated))➧

Remote access:

1

2

Enter telephone number

➧ ➧

6

ee

6

e

ee

6
6

e

7

e

9

e

Wait for outgoing message

Enter access code

➧

e

Listen to new

messages

➧

e

Enter function

ee

$

4

7

XX X X

1
4

7

3

5

6

8

9

0

2

3

5

6

8

9

0

8 Additional functions

Copying

You can use your fax machine to make copies of an original. When
copying your fax machine switches automatically to resolution FINE.
You may also choose PHOTO resolution when copying photographs
or for an even finer resolution.

1 Hold your documents face up. The documents must rest against

the document width adapters. To prevent several sheets being
drawn into the machine at once, please straighten the documents to
the same height before inserting them in the document feed (see
also The fax / Sending faxes). You can load up to ten pages at
once.

EASYLINK

Setting additional devices

The three codes which you can enter with this function help you, when
you receive a call on the additional telephone or wish to transfer a call or
fax to your fax machine.

1 Code for starting your fax machine from another telephone: *5.

2 Serial connection: Code for transferring a call from another tel-

ephone connected serial to your fax machine: *0. Please note
that when using this code you have to replace the handset of your
additional device after you have entered the code. See chapter The
telephone / Call transfer.

3 Parallel connection: Code for switching off the fax machine of an

additional telephone connected in parallel: **. For fax ma-
chines with built-in answering machine: This code is also
used to switch off the outgoing message if the answering machine is
already activated.

To be able to use this function you must set your additional or cordless
telephone to tone dialling. If your telephone service is not compatible
with this dialling method and requires pulse dialling, you must temporar­ily set your additional device to transmit tone dial signals. Please refer to
the operating instructions of your additional device to find out how to
make this temporary adjustment.

2 Choose the desired resolution by pressing FINE/PHOTO and

then press START/COPY.

3 The document will now be fed into the machine. It will appear at

the front of the machine again. The last page of the copy will not
appear completely in front of the document outlet. Pull it out
softly.

If your local copies or received faxes are blank, the document was
inserted the wrong way.

! Only change the specified codes if absolutely

necessary!

Select function 34 and press OK. Enter a two-digit code. The first
digit should be the sign * or #. Confirm with OK. Execute this
procedure for each of the three codes.

Please note that the three EASYLINK codes must be different. If
you enter the same code more than once, the following message
appears on the display:

CODE NOT OK

You can interrupt the process of copying by pressing STOP.

%

9 Troubleshooting

The following table contains an overview of the most frequent operating
errors or problems and their possible causes and remedies. Before calling
our service desk, please consult this table which has been compiled by
our service engineers. In most cases you will be able to solve the problem
on your own.

The faxes are of poor quality

Error

You or your fax correspondent receive blank
pages.

Your fax correspondent sends the wrong
(blank) side of a document.

The printer is faulty.

Possible cause

If you cannot rectify a fault using the instructions provided, please dis­connect from the mains. Wait at least ten seconds and reconnect. If the
fault recurs, please contact your customer information centre.

Remedy

Your fax correspondent must feed the document
properly.

Test the fax machine by making a copy. If your
copy is faultless the correspondent's fax machine
might be defective. Call service if necessary.

Faxes are of poor quality. The document contains photographs or small

print.

The document lacks contrast.

Your fax machine is faulty.

Your fax or your recipient’s fax machine
produces black lines when printing.

Your fax machine produces white lines when
printing.

There is paper in the sheet feeder or the
scanner is dirty.

Your fax machine is faulty.

Your thermal print head is dirty. Copy a black page several times until the lines

Change the resolution setting to FINE or
PHOTO.

Check the document.

Test the fax machine by making a copy. If your
copy is faultless the correspondent's fax machine
might be defective. Call service if necessary.

Open the operation panel and remove the paper
from the document feed slot.

Test the fax machine by making a copy. If your
copy is faultless the correspondent's fax machine
might be defective. Call service if necessary.

disappear.

28

Problems when establishing a connection

Error

Possible cause Remedy

You cannot phone or send faxes. Wrong dialling mode selected.

You are operating your fax machine on a private
branch exchange and have not set it accordingly.

TRANSM. ERROR

CHECK

DISPLAY

The telephone connection is of poor quality.

The recipient has a paper jam or has run out of
paper.

Error report

NO CONNECTION

Your fax partner’s line is busy, does not answer
or a different device answers.

or

REDIAL FAILED

NO LOOP CURRENT

Improper installation or plug-in of fax machine. Check the installation of your fax machine.

Change the dialling mode with function 15.

In function 15, select PABX: Yes.

Try again or send the fax at reduced speed
(function 21).

Call your fax partner.

Try later or draw your fax partner’s attention to
a possible installation fault.

NO DIALTONE

When you lift the receiver of your fax machine
you do not hear the dial tone.

busy

or

fax transmissions are constantly interrupted.

You cannot send any faxes (you have set the
ringing signals with EXPERT mode).

You are connected to a PABX system.

You have connected your telephone cable to
the socket on the bottom of your fax machine
identified with EXT.

You have connected the telephone cable to the
socket marked with EXT.

Your fax correspondent has a fax machine that
cannot receive the usual standard identifying
signals.

You have set the total number of rings
(TOTAL RINGS: _) to a too high value. For
many fax machines, the call establishment
procedure is too long, and transmission is
interrupted.

Check the settings in function 15.

Connect your telephone cable to the socket on
the bottom of your fax machine identified with
LINE.

Plug the telephone cable into the socket
marked with LINE on the base of the fax
machine.

Try to send the fax manually: press DIAL/l
and dial the fax number. You will hear the call
being established. If the recipient is using an
automatic answering device, wait until you hear
a tone after the prerecorded message and then
press START.

Set the total rings or the toll free rings to a
lower value than 5 in function 31 or 32
FAX:EXPERT.

29

Other

Possible cause RemedyError

Copy is blank. Document loaded the wrong way up.

Printer or scanner faulty.

On lifting the handset you hear a tone or
silence.

On lifting the handset of an additional
telephone you hear in the background the
ringing tone or, depending on the device type,
the activated outgoing message of your own
built-in answering machine.

Received documents do not appear as normal
at the front of the fax machine.

Only for fax machines with built-in
answering machine:

You have switched on your answering machine
and cannot receive any faxes.

The caller is trying to send a fax. On the fax machine: press START. On the

Your additional telephone is connected in
parallel.

Paper jam. Open the operation panel and ink film cover.

You are using background music.

Your outgoing message is too long.

Load the document with the printed side up.

Service.

additional telephone: press * and 5. Then
replace the handset.

Press * twice to switch off the ringing tone
or the outgoing message. You can now make a
call without interferences (see chapter Fax
switch).

Leave the paper refill flap closed. Pull the
crumpled paper out carefully from inside.

Record a message without music.

Record a shorter announcement (no longer
than 20 seconds).

close pap. cover

PAPER JAM

DOCUMENT JAM

external phone

INKFILM LOW

Your ink film cover is open. Close the cover.

One sheet or more sheets of paper were not
drawn in straight.

Too many sheets inserted (more than 50
sheets).

One document was not drawn in straight or
more documents were both drawn in at the
same time.

You are now using an additional telephone. This is not a fault!

Your ink film is nearly used up. Get a new ink film.

Open the operation panel and the ink film
cover and pull the paper carefully outwards
from the inside.

Open the operation panel and pull the paper
carefully outwards in one direction.

30

Service code

Care and maintenance
instructions

! Only use this function when absolutely necessary. If

you are satisfied with your changes to the factory
settings you should not use this function.

Function 45 (Service code) is used to delete some or all of your changes

to the factory settings. This function enables you to partially or fully
reconfigure your device. It is especially helpful if you have modified
settings but find that your fax machine does not respond as expected.

After deleting some or all of your custom settings please rerun EASY
INSTALL.

The following codes are at your disposal:

Code No. 7117

This code erases all your modifications to the factory settings. The fax
machine will therefore react in exactly the same way as on first installa­tion.

Code No. 7140

When you enter this code, all your entered settings and data will be
erased, except for:

The scanner glass and rollers of your fax machine should be cleaned of
paper dust and scuff when necessary.

! Before opening the fax machine, make sure that

you are electrically discharged by e.g. touching the
metal housing of a grounded appliance, a water
pipe or radiator.

! Use a soft, fluff-free cloth lightly moistened with a

little alcohol (96%). You can also use a special
cloth for cleaning fax machines, which is available
on the market. Do not allow any moisture to
penetrate inside the device.

Fouling by copying or
sending fax messages

Clean the scanner glass, scanner roller, docu­ment feed roller and facing rubber lips

• your personal outgoing message on your built-in answering machine

• received messages

• stored short dial numbers

• stored telephone book numbers

• your name

• your telephone number

Example for using a service code:

1 Select function 45 and enter the service code (7117 or 7140).

Press OK.

2 With </> you can select whether you really want to delete your

settings. Confirm with OK. Your fax machine will be reset to its
original configuration.

1 Open the operation panel by raising it at the recess in the middle. If

you hear a slight click, the panel is latched into place.

31

A

B
C
D

Lightly wipe the scanner glass (B) and rubber lip (D) with a cloth.
Carefully turn the document feed roller (A) by hand and wipe it gently
with the cloth.

Hold down the FINE/PHOTO key on the operation panel: the scan-
ner roller (C) will begin to turn. You can then clean the scanner roller
evenly by lightly rubbing the cloth over it.

Fouling by received fax
messages

1 Open the operation panel as described above.

2 Then open the ink film cover by pressing both blue release levers

back at the same time with both hands and then folding back the
ink film cover.

E

3 Using a cloth as described above, wipe the grey printer roller (E).

To clean the entire roller turn the roller by hand.

4 When cleaning is complete, close the ink film cover and the

operation panel.

Clean printer roller

If the paper feed mechanism contains paper please remove it.

1

1

2

! Do not use the fax cleaners available on the market

which are drawn through the machine automati­cally. By doing so you can damage your fax ma­chine!

32

10 Appendix

Anhang

Technical specification

Compatibility ITU Group 3
Type of connection outside line (PSTN) / extension (PABX)
Flash times Singapore: outside line (PSTN): 600 ms

extension (PABX): 600 ms

other countries: outside line (PSTN): 100 ms

extension (PABX): 100 ms

Size of document width: single sheet 148 - 217 mm

several sheets 148 - 217 mm

length: single sheet 100 - 600 mm

several sheets 148 - 297 mm

thickness: single sheet 0 .05 - 0 .2 mm

several sheets 0.08 - 0.12 mm
Printing paper A4 210 x 297 mm, 80 g/m
Largest scanning width 216±1 mm
Resolution horizontal: 8 points/mm (200 dpi)

vertical: standard 3 .85 lin es/mm

fine 7.7 lines/mm

Photo mode 16 grey tones (fax machine

without integrated answering device)

64 grey tones (fax machine

with integrated answering device)
Contrast control automatic
Copying fine and photo resolution
Data compression MH, MR
Modulation V29bis, V27ter, V21
Transmission speeds 9600/7200/4800/2400 bps
Sound power level stand by mode: <30 dBA

copy mode: <53 dBA
Printing method ink film printer
Fax paper standard A4 letter 210 x 297 mm (document)

2

Glossary

additional device, additional telephone: You can operate your fax machine together
with additional devices such as (cordless) telephones, an answering machine etc. on a
single telephone line. You have to enter some specific settings.

calling line identification: When you receive a telephone call, the number of the
calling party will be shown on the display (not supported by all network providers).

DMM (Dynamic Message Memory): Messages of the built-in answering machine as
well as fax messages that had not been printed will be stored in this memory .

document: The written note you want to send by fax to another party.

DTMF: short for “Dual Tone Multiple Frequency”. With this signal you can start fax

reception from an additional telephone which has tone dialling.

fax switch, automatic and manual receive: The fax switch analyses incoming calls and
detects whether it is a normal call or a fax call. If you have chosen automatic receive a
fax will be received automatically and silently. If you have chosen manual receive, the
fax switch is not operating and faxes can only be received by pressing START.

incoming message: The message a caller can leave when your answering machine is
switched on and he speaks after the beep tone.

ink film: An “ink” coated foil (similar to a ribbon) for printing out on plain paper.

ITU : International Telecommunications Union

outgoing message (OGM): As a factory setting an outgoing message is recorded. When

your answering machine is switched on the caller hears this message which is followed
by a beep tone.

Document feed up to 10 letters (80 g/m²)
Fax switch DAY/NIGHT/TIMER
Dimensions 357 x 253 x 160 mm (without paper tray)
Weight about 3 kg
Power consumption stand by: about 3 W

telephoning: about 5 W

sending a standard letter: ca. 20 W

receiving a standard letter: ca. 35 W
Power supply 220-240 V / 50-60 Hz
Speech recording time up to 1 5 minutes
Speech output yes
Allowed operating environment temperature: 5 - 40 °C

relative humidity: 15 - 85 % RH not condensing
Recommended operating
environment in use: temperature: 17 - 28 °C

relative humidity: 20 - 80 % RH not condensing
Recommended operating
environment in unplugged status
(ready for operation with
loaded ink film and paper): temperature: 0 - 45 ° C

relative humidity: 15 - 85 % RH not condensing
Interference suppression: with EN 55022 / VDE 0878 part 1 class B

parallel: When more than one telecommunication device is—depending on the
country—either connected parallel or serial (one after the other).

polling: You can collect documents which have been prepared for collection at a
remote fax machine.

private branch exchange (PABX): Private branch exchange systems are common in
most large companies. They provide a kind of internal telephone network. In order to
connect to the public network you must first dial an outside line.

pulse dialling: The old dialling mode is pulse dialling. Every number key has a specific
number of pulses assigned to it.

sender identification: On most fax machines the name and the number of the user can
be entered. This so-called sender identification will be printed on the fax receipt and
will also appear on the display of the fax correspondent’s machine.

serial: When more than one telecommunication device is—depending on the coun-
try—either connected parallel or serial (one after the other).

tone dialling: Tone dialling is the modern dialling mode. Every key has a different tone
assigned to it.

33

Index

symbols

* and # keys 14
N key 7

A

a key

location 7
use 20

adapter

additional device 12
ISDN 13
paper width 4

additional device 12

connection 12
definition 33

settings 17
analogue adapter 13
announcement only 25
answering device 18, 24

display 5

external 12

override 25

pointer 5

remote control 26

settings 17

volume 24
arrow keys 7

B

branch exchange system (PABX) 13
BUSY 29

C

cable

connection 8

handset

description 4

mains

description 4

telephone

description 4
call fee indicator 12
call transfer 21
calling line identification

definition 33

use 21
care instructions 31
characters 15
CHECK DISPLAY lamp 7
CHECK NOT OK 13
cleaners 32
cleaning 31
clear

CLEAR key 7, 24

messages 24
clock symbol 5

mode description 16
CLOSE PAPER COVER 30
code

country code 14

polling 23

remote control 26

service 31

VIP 25
commands for remote control 26
compatibility 33
compression 23

data 33
computer modem 12, 17
connection 8

additional devices 12

PABX 13

type 33
consumption (power) 33
copy

COPY key 7
cordless telephones

connection 12

location 8
correction 14

short dial entries 20
country code 14

D

data compression 33
date 14
DAY mode

display 5

overview 16

pointer 5

settings 17
delayed send 23
description

fax machine 4

keys 6

operation panel 4
dial

short dial keys 7
DIAL key 20

location 7
dial mode 13
dimensions 33
display

description 5

location 7
DMM 23

display 5

explanation 33

pointer 5
DOCUMENT JAM 30
document outlet and feed slot 4
DTMF 33

E

Easy Install 12
enter names and numbers 14
error report 22
extension (PABX) 13
external memo 25
EXTERNAL PHONE 30
external telephones

(see also: additional devices) 12

F

fax 22

cleaners 32

data base 23

journal 23
fax reception

modes 17

polling 23

quiet 18

without paper 23
fax switch 16

introduction 33

FINE

key

location 7
use 22

mode

display 5

use 22
flash times 33
forward messages 25
function

explanation (HELP) 14
FUNCTION key 5, 7
list 5

H

hands-free operation 21
handset

connection 9

description 4
header 14
HELP key

location 7

use 12, 14

I

identification of caller 21
image quality 22
ink film

compartment 4

description 4

INKFILM LOW 30

replacing 9
INSTALL key

location 7

use 12, 14
interference suppression 33
internal memo 25
ISDN

connection 13

J

journal 23

K

keys

location 6

L

language of display 14
letters 15
line quality 23
LINE socket 8
list

functions 5

telephone numbers 21
listening to messages 24
loading

ink film 10

paper 11
location

fax machine 8

keys 6
loudspeaker

key

location 7
use 20

volume 15, 24

M

mains connection 9
maintenance 31
making a phone call 20
memo 25
memory

display 5
fax reception 23
MEMORY FULL 23

message

forward 25
record 24
recording time 24

messages

deleting 24

listening 24
microphone mute key 7
millennium bug 14
mode

DAY

display 5
overview 16

settings 17
display 5
NIGHT

display 5

overview 16

settings 18
remote control 26
TIMER

display 5

overview 16

modem 12, 17
modulation 33
month 14
moon symbol 5

key 7
mode description 16
NIGHT mode settings 18

mute microphone 21

key 7

N

name

enter 14

NIGHT mode

display 5
overview 16
pointer 5
settings 18

NO CONNECTION 29
NO DIALTONE 29
NO LOOP CURRENT 29
“note pad” (memo) 25
number

enter 14

O

OGM 33
OK key 7
only announcement 25
operation panel 4

location of keys 6

OUT OF PAPER 11
outside line (for PABX) 13
override answering device 25
overseas function 23

!"

P

PABX

connection 13

explanation 33
packaging 4
page header 14
paper

fax reception without paper 23

feed mechanism 4

jam 12, 30

loading 11

outlet 4

packaging 4

paper tray 4, 11

refill flap 4

size 33
parallel connection 16
PHOTO mode

display 5

key location 7

pointer 5

use 22
play back volume 24
PLAY/PAUSE key 7
pointers on the display 5
polling 23

explanation 33
power consumption 33
power supply 33

connection 9
printer roller

cleaning 32

location 4
Private Branch Exchange (PABX)

system 13

pulse dialling

explanation 33

setting 13

Q

quality of the line 23
quick dial 20

key 7

list 21
quick polling 23
quiet fax reception 18

R

R key 7

for PABX 13

location 7

use 20
record

RECORD key

location 7
use 24

telephone conversation 25
redial

key

location 7
use 20

REDIAL FAILED 29
REFILL INKFILM 9
remote control 26
REN value 12
replacing

ink film 9

paper 11
report 22
resolution 22

FINE/PHOTO key 7

technical data 33
ring

despite answering machine 25

number of rings 17

type of ring signal 14

volume of ring signal 15
Ringer Equivalent Number 12

S

safety 8
scanning width 33
self test 9
send

delayed 23

fax messages 22

polling 23
sender identification 33
serial connection 16
service 28

code 31
short dial 20

key 7

list 21
size 33

compression 23
START key 7
STOP key

location 7

use 14
store

numbers 20
sub-addresses 23
sun symbol 5

DAY mode settings 17

key 7

mode description 16

T

telephone

making a call 20
telephone book 20

list 21
telephone line

connecting 8
test 9
time 14

DAY and NIGHT settings 16
TIMER mode

display 5

overview 16

pointer 5

setting 16
tone dialling 13
transfer calls

key location 7

use 21
TRANSMISSION ERROR 29
transmission report 22
transmission speed 33
tray (paper tray) 4
troubleshooting 28

V

VIP code 25

volume

DAY and NIGHT settings 16
loudspeaker 15, 24
NIGHT mode 18
ring signal 15

W

weight 33
width adapter 4

Y

Y2K problem 14
year 14

35

1608

5103 506 1690.2 UK

The CE mark confirms that the machine
corresponds to the relevant guidelines of
the European Union.

This operation manual has been printed
on chlorine-free, recycled paper, in line
with the highest standards of environ­mental friendliness.

The used cardboard packaging as well as
the cardboard protecting your facility at
its sides made of waste paper can be recy­cled like waste paper; corresponding to
your country’s demands dispose the plas­tic foils either for recycling or with your
rubbish.

!$

This electronic facility contains recyclable
material. At the end of use of this facility
please inform yourself about the corre­sponding recycling demands of your coun­try.

Technical changes and errors excepted.
© 1999