Philips PPF251/05B User Manual

Dear Customer,

The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers features to simplify its installation and convenient use . Below you will find some of the most important functions:

SENDING FAX MESSAGES

T o send a f ax message longer than one page you can place up to ten pages into the document feeder . It is also possib le to receive fax messages into memory in case you run out of paper or ink film.

USE OF ADDITIONAL (CORDLESS) TELEPHONES

Your f ax machine will fully support other additional devices including corded and cordless telephones, external answ ering devices or any other modern telecommunications device approved for the standardised telephone network. If you have answered an incoming call, you will hav e the opportunity to transfer the call from the cordless phone to the f ax, or vice versa. Even after the integrated answering device has switched on, you have the ability to answer the call from an additional telephone and switch off the answering device. Call transfer between cordless phones depends on the capability of the cordless phones themselves.

HELP KEY

T o ensure y ou get the best from your machine it has a dedicated HELP k ey. When pressed, the machine prints an overview of all the basic operations of the fax machine.

EASY INST ALL

INSTALL

keep pressed

for at least

HELP

2 seconds

The help key will also guide you through the installation of your fax machine. Press and hold the HELP key for 2 seconds and a sheet will be printed out. Use this sheet together with the display prompts to aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself. Should you add an additional device at a later date, just go through EASY INSTALL again to verify them.

SERIAL/PARALLEL CONFIGURATION

Your fax machine is especially designed to operate with other telecom products such as cordless telephones, external answering devices and PC modems, connected to the same PTT line. When the f ax machine is connected in SERIAL (i.e. phones are connected directly to the fax) it has full control of the behaviour of all other telephones connected to the line. Alternatively if the machine is connected in P ARALLEL (i.e. phones are connected to other telephone soc kets) it will hav e a limited control of all the other telephones. By using EASY INSTALL you will ensure that the connected phones will operate correctly in each configuration.

F AX SWITCH/TIMER

The machine will automatically switch between DAY and NIGHT modes, an icon on the display will indicate the current status. The def ault settings are Night from 10pm and Day from 6am. You can of course change these settings to suit your own requirements.

DAY MODE

AND NIGHT MODE

During DA Y it is assumed that you w ant to be alerted to an incoming call. Dependent on the configuration fax messages will be received after one ring and you will be alerted to an incoming voice call. If the machine has an integ rated answe ring device, the call will be answered after a few rings.

In NIGHT mode it is assumed that you do not want to be disturbed. If your machine does not have a built in answering device it will ring at a reduced volume. However , if it has a b uilt-in ans wering device , you ha ve the choice not to be disturbed at all, as voice and fax calls can be received silently.

– I –

SAFETY INSTRUCTIONS

Important information for safe installation:

· Never connect your fax machine to the power supply or telephone socket during a thunderstorm.

· Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions.

· Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the

telephone line and/or the power cable is disconnected from the power line.

· Never install the fax machine close to radiators or air conditioners.

· Place the fax machine on a flat surface and ensure a minimum clearance of 15 cm between the fax machine and

other machines and objects.

· Make sure that your f ax machine is stab le and rests squarely on the supporting surface . Any fall can cause

severe damage to the fax machine and/or injury to people, especially small children.

· Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes,

cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the f ax machine (tablecloths, paper , f olders etc.). Do not place the f ax machine on beds, tablecloths , cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

· Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).

Important information for safe operation:

Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire.

In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device. The exception to this rule is the cordless telephone detached from its base station.

To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the front ink film compartment. Opening the flap is strictly reserved to authorised service personnel.

· Please read all warning notices and instructions and follow them precisely .

· Avoid operating the f ax machine in direct sunlight.

· Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine. Never

use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).

· Never touch the power plug/socket or telephone socket with wet hands.

· Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to

people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

· Do not place any heavy object on the fax machine.

· Never block the ventilation openings of the fax machine.

· If the display breaks, a mildly corrosive liquid ma y leak out. Avoid contact with skin and eyes .

· In case of any damage caused to the housing of your f ax machine in particular to power cables please remov e the

mains plug and call your service repair centre. The housing of y our fax machine may only be opened b y authorised service personnel.

Other instructions:

· If you have not connected your fax machine to the mains, it will not function at all—even for making telephone

calls.

· If you notice a change in the performance of your fax machine or the quality of its functions, please call your

service agent.

– II –

Table of contents

1 Introduction .................................................2

Important information.........................................................2

Overview of the machine ..................................................2

General view of functions..................................................3

Location of controls for fax machine without built-in

answering device ..............................................................4

Location of controls for fax machine with built-in answering

device................................................................................5

Description of machine......................................................6

2 Installation ................................................... 7

The correct location...........................................................7

Connecting the fax machine ..............................................8

Replacing the ink film ......................................................10

Loading and removing paper ...........................................12

EASY INST ALL function.................................................. 13

Connecting additional devices......................................... 13

To the same socket.....................................................13

To separate sockets ................................................... 14

Connecting to a home telephone system ........................ 14

Connecting to a private branch exchange....................... 14

T one or pulse dialling / private branch

exchange (PABX) .......................................................14

3 Basic functions.......................................... 16

Language of display and reports .....................................16

Entering time and date.....................................................16

Entering your number ...................................................... 17

Entering your name ......................................................... 17

Correction of names and numbers .................................. 18

T ype of ring signal............................................................19

Volume of the ring signal .................................................19

Volume of the loudspeak er ..............................................19

4 The fax s witch............................................ 20

Alternatives available with the fax switch—

DAY/NIGHT/TIMER ........................................................ 20

The fax switch in use with additional devices.................. 20

Serial configuration .....................................................20

Parallel configuration...................................................21

TIMER mode ...................................................................21

DA Y mode ....................................................................... 22

NIGHT mode—for fax machines WITHOUT built-in

answering device ............................................................24

NIGHT mode—for fax machine WITH built-in

answering device ............................................................25

5 The telephone ............................................ 26

Making a call ................................................................... 26

Redial .............................................................................. 26

Caller ID (identification of the caller—not

available in all countries) .................................................26

Deleting entries from the Redial or

Caller ID memory ............................................................27

Short dial ......................................................................... 27

T elephone book ...............................................................28

Correcting and deleting stored short dial or

telephone book entries .................................................... 30

On-hook dialling .............................................................. 30

Hands-free operation (only for devices with

built-in answering device)................................................ 31

Muting the microphone .................................................... 31

Call transfer .....................................................................31

6 The fax ........................................................ 32

Sending faxes..................................................................32

Improving the picture quality............................................34

Polled reception............................................................... 34

Faxing to sub-addresses.................................................35

Polling send .....................................................................35

Delayed send ..................................................................35

Size compression............................................................36

Fax journal....................................................................... 36

Changing the transmission speed ...................................37

T r ansmission report—error report...................................37

Receiving faxes in memory—

paperless fax reception................................................... 37

7 The answering device (only f or fax

machines with built-in answering device) .................

Switching on/off the answering device ............................38

Recording your outgoing message..................................38

Adjusting the recording time ............................................ 39

Listening to messages.....................................................40

V olume of messages .......................................................40

Deleting messages..........................................................40

Automatic forwarding of messages ................................. 41

Recording a telephone conversation ...............................42

VIP code ......................................................................... 42

Recording Memos ........................................................... 43

External memo / announcement only ..............................43

Internal Memo / “Note pad”.............................................. 43

Remote access ............................................................... 44

Preparing your fax machine for remote access .......... 44

Remote access of the answering device ....................44

8 Additional functions.................................. 46

Copying ........................................................................... 46

EASY LINK—Setting additional devices ......................... 46

HELP function .................................................................47

Short dial and telephone book list....................................47

Fax reception: EXPERT ..................................................48

9 Troubleshooting......................................... 49

Service code ................................................................... 52

Care and maintenance instructions ................................. 53

Fouling by copying or sending fax messages............. 53

Fouling by received fax messages ............................. 54

10 Appendix .................................................. 55

T echnical specification .................................................... 55

Glossary .........................................................................56

Index ............................................................................... 57

Y our international guarantee ............................................61

INSTALLATION INTRODUCTIONBASIC FUNCTIONSTHE FAX SWITCH

THE TELEPHONE THE FAXAPPENDIX

DEVICE

THE ANSWERING

FUNCTIONS

ADDITIONAL

TROUBLE-

SHOOTING

– 1 –

1 Introduction

Important information

Connection of your fax machine to the telephone line: your fax machine has been tested in conformity with standards UL 1950, EN 60950 or IEC 950 and may only be operated on networks conforming to these standards.

Suppression:We hereby certify that the fax machine complies with EN 55022 VDE P art 1 Class B interference suppression.

This equipment is not designed for making telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

Keep the power plug free and easily accessible. The machine has no power on/off switch, so the plug is used to switch off the power.

The fax machine has been built exclusively for operation in the country of purchase. It complies to local telephone company regulations and will not function correctly in other countries.

When copying or sending fax messages or during a long telephone conversation on an external telephone, the handset on the fax machine may become slightly warm. This is normal as the machine will not be in stand-by and will be consuming more energy.

Please use only inkfilms as described on the complimentary roll supplied with your fax machine.

Overview of the machine

Check that the following items are included in the packaging:

1 T elephone cab le with plug 6 Paper tray 2 Mains cable with power plug 7 Ink film 3 T elephone handset 8 Paper, A4 format 4 Spiral cable for telephone handset 9 User manual 5 Fax machine 10 EASY INST ALL guide

– 2 –

General view of functions

To keep the use of functions as simple as possible, they are grouped logically. You can print out a list of all functions:

FUNCTION

Press the FUNCTION key three times. Below please find an example for a function list:

FUNCTION LIST 15-MAY-99 12:30

1 INSTALLATION 2 FAX 3 FAXSWITCH 4 OTHERS

11 SET LANGUAGE 12 SET TIME/DATE 13 your teL. NO. 14 YOUR NAME 15 DIAL MODE 16 STORE NUMBERS

21 SLOW (4800BPS) 22 POLLED REC. 23 POLLING SEND 24 SEND LATER 25 SIZE COMPR.

31 DAY 32 Night 33 timer 34 EASYLINK

41 fax journal 42 DIALLING LIST 43 TRANSM.REPORT 44 RINGER TYPES 45 service code

5 ANSWERING DEV.

51 record. TIME 52 ACCESS CODE 53 VIP CODE 54 MEMO MODE 55 FORWARDING

current settings

your name:

your tel. NO.:

configuration: SERIAL dial mode: tone pabx: no day: fax: QUICK tam: SMART

NIGHT: tam: ring 3

TIMER DAY: 06:00 - 22:00 EASYLINK: FAX RECEpt.: *5

ROM VERSION: V1.0 BB DE

total rings: 5 tollfree ring: 1

total rings: 3 tollfree rings: 0

TRANSFER: *0 REL. LINE: **

INTRODUCTION

Below you will find a list of all functions with a short description. The setting of these functions is explained on the pages indicated.

1 Set up 11 Set language Select the language of the display text .................................................. 16

12 Set time and date Setting time and date............................................................................ 16

13 Your telephone number Enter your telephone number ............................................................... 17

14 Y our name Enter your name ................................................................................... 18

15 Dial mode Setting the dial mode and for operation on an extention ....................... 15

16 Store numbers Store names and numbers in the telephone directory........................... 28

2 Fax 21 Slow (4800 bps) Setting for half-speed transmission....................................................... 37

22 Polled reception You can call up fax messages...............................................................34

23 Polling send Your fax message can be fetched......................................................... 35

24 Send later Faxes will be sent later .........................................................................35

25 Size compression Size compression of received fax messages ........................................36

3 Fax switch 31 Day Setting the operating mode DAY ...........................................................23

32 Night Setting the operating mode NIGHT................................................. 24, 25

33 Timer Setting the operating mode TIMER....................................................... 21

34 Easylink Setting three different codes for use with additional telephones............ 47

4 Others 41 Fax journal Log of the last 10 fax documents received and sent ............................. 36

42 Dialling list Print out of stored names and numbers ................................................ 47

43 Transmission report Automatic print out of transmission protocols........................................ 37

44 Ringer types Selection between five ringer types ...................................................... 19

45 Service code Deleting personal settings .................................................................... 52

5 Answering device 51 Recording time Setting for recording duration of calls....................................................39

(for fax machines 52 Access code Setting the code for the remote control of the answering device

with built-in and for message forwarding ................................................................. 44

answering device) 53 VIP code Authorised callers can override the answering device........................... 42

54 Memo mode external memo: Outgoing message for the caller without

the possibility to leave a message ........................................................ 43

internal message .................................................................................. 43

55 Forwarding Messages forwarded to another telephone number .............................. 41

– 3 –

Location of controls for fax machine without built-in answering device

12 34 567 8 910

1-9

A-Z

DIAL

START

COPY

ABC

FINE

STOP

PHOTO

FINE/PHOTO

DMM

FUNCTION

CHECK DISLAY

INSTALL

HELP

GHI JKL MNO

PQRS TUV WXYZ

DEF

12 13 14 15 1716

1 DAY/NIGHT/TIMER key: to select the different operation modes

Press briefly: to choose between DAY and NIGHT Press and hold (at least for 2 seconds): to select the TIMER mode (the precise settings must be made in function 31 DAY, 32 NIGHT or 33 TIMER—see chapter 4 The fax switch )

2 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character

Press and hold (at least for 2 seconds): delete a complete line 3 Display: see chapter 1 Introduction/Description of the machine 4 FUNCTION key/OK ke y: for calling up functions/to confirm entries/for rapid access to fax reports 5 CURSOR RIGHT key: to select options/to adjust the v olume/to insert a blank when entering a name 6 HELP key: Press briefly: printout of operating instructions for the most important functions

Press and hold (at least for 2 seconds): printout of an EASY INSTALL guidance 7 MUTE/CALL TRANSFER ke y: if this k ey is pressed during a call, the microphone will be temporarily muted/this k ey is

also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for 2 seconds): to store a name entry

10 SHORT DIAL 1 - 9: Press briefly: to select a telephone number quickly

Press and hold (at least for 2 seconds): to store a telephone number

11 START/COPY key: to start transmission or to copy 12 STOP key: stops procedures 13 FINE/PHOTO key: to select a higher resolution when cop ying or sending (FINE—for te xt and g raphics; PHO T O —for

photographs)

14 Indicator lamp CHECK DISPLAY : if this lamp flashes, please read the message on the display 15 REDIAL key: Press briefly: to repeat the last 5 numbers you have dialled/to make a dialling pause between two digits

Press and hold (for at least 2 seconds): to browse the list of callers

16 DIAL key: for dialling without lifting the handset 17 R key: for special functions e.g.: for the use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your service provider (call waiting etc.)

– 4 –

Location of controls for fax machine with built-in answering device

12 34 567 8 910

INTRODUCTION

1-9

A-Z

PLAY/PAUSE

CLEAR

RECORD

FINE PHOTO DMM

START

COPY

131211

ABC

DEF

STOP

FUNCTION

FINE/PHOTO

CHECK

DISPLAY

INSTALL

HELP

GHI JKL MNO

PQRS TUV WXYZ

14 15 16 17 18 2019

1 PLA Y/PA USE key: to play back messages. The key flashes when ne w messages and memos ha ve been recorded. 2 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character

Press and hold (at least for 2 seconds): printout of an EASY INST ALL guidance 7 DAY/NIGHT/TIMER key: to select the different operation modes

Press briefly: to choose betw een D AY and NIGHT

Press and hold (at least for 2 seconds): to select the TIMER-mode

(the precise settings must be made in Function 31 DAY, 32 NIGHT or 33 TIMER—see chapter 4 The fax s witch) 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for 2 seconds): to store a name entry

10 SHORT DIAL 1 - 9: Press briefly: to select a telephone number quickly

Press and hold (at least for 2 seconds): to store a telephone number

11 RECORD key: Press briefly: to play back your outgoing messages

Press and hold (at least for 2 seconds): to record a new outgoing messages

12 CLEAR key: to delete messages and entries 13 START/COPY key: to start transmission or to copy 14 STOP key: stops procedures 15 FINE/PHOTO key: to select a higher resolution when cop ying or sending (FINE—f or text and g raphics; PHO T O —for

photographs)

16 Indicator lamp CHECK DISPLAY : if this lamp flashes, please read the message on the display 17 MUTE/CALL TRANSFER key: if this k ey is pressed during a call, the microphone will be temporarily muted/this k ey is

also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine

18 REDIAL key: Press briefly: to repeat the last 5 numbers you have dialled/to make a dialling pause between two digits

Press and hold (for at least 2 seconds): to browse the list of callers

19 LOUDSPEAKER key: for dialling without lifting the handset and for handsfree operation 20 R key: for special functions e.g.: for the use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your Service Provider (call waiting etc.)

– 5 –

Description of machine

1 Mains cable with power plug 2 Paper refill flap 3 Paper feed mechanism 4 Paper tray 5 Spiral cable for the telephone handset 6 T elephone handset 7 Operation panel 8 Document outlet 9 Document feed slot 10 Document width adapter 11 Paper outlet

28394

10 11

12 Front ink film compartment 13 Rear ink film compartment 14 Grey printer roller 15 Blue release levers for opening the ink film cover 16 Ink film cover

Whenever you are closing the ink film co ver, one blank page will be printed out to check that paper and ink film are inserted correctly.

15-May-99 12:30

FINE PHOTO DMM

The pointers on the display indicate different modes: FINE/PHOTO indicates whether you are sending or copying with a higher picture quality or with grey

tones. If neither of the two is visible , the standard resolution is selected. To change the resolution use the FINE/PHOT O k ey.

)

DMM *

ANSWERING DEVICE *

is visible when the document memory contains faxes.

)

Answering device and DAY mode pointers (function 31): are shown, when the answering device is switched on.

13 14

Answering device and NIGHT mode pointers (function 32): in the NIGHT mode the answering device is always switched on (i.e. the answering device pointer is always visible in NIGHT mode).

DAY/NIGHT/TIMER three different display pointers indicate the current operating mode . You can

select the desired operation mode with the DAY/NIGHT/TIMER key.

* only for fax machines with built-in answering device

– 6 –

2 Installation

This chapter explains the correct installation of your fax machine.

The correct location

30 cm

Your fax should be positioned near the telephone socket and near a mains sock et. The f ax machine must stand securely and stably on a smooth, flat, horizontal surface (no underlays such as carpets etc.). A void e xposure to direct sunlight (the ink film is heat-sensitive) and close proximity with heaters, radio and TV sets, air conditioning systems, dust, water and chemicals.

INSTALLATION

Location of the base station of cordless telephones

If you would like to connect a cordless phone together with your fax machine, and if you place the base station in immediate proximity to the fax machine, you should leave a clear space of at least 15 cm, because otherwise you may hear acoustic interference in your handset.

15 cm

Since the paper outlet is at the front, do not place any objects in front of the machine. In order to avoid a paper jam, make sure that the surface close to the paper outlet is smooth. Rubber-like surfaces are not suitable.

The fax machine heats up during operation. Avoid heat build-up by ensuring that the machine is not covered. Place the fax in such a way as to ensure free circulation of air around it.

– 7 –

Connecting the fax machine

Connecting to the telephone socket

T urn the machine bottom up. Connect the telephone cab le to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE. Insert the cable in the groov e provided.

Then insert the telephone plug into the line socket.

In the UK: For all other countries:

Connecting the spiral cable to the handset

Plug one end of the spiral cable into the handset.

Connecting the handset to the fax machine

Insert the other end of the spiral cable into the socket identified with a handset symbol on the bottom of the machine and press it into the specially provided cable groove.

– 8 –

Connecting to the power supply

Please note that the handset must be replaced before you connect the machine to the power supply.

Plug the power connector into the back of the fax machine.

Plug the mains cable into the wall sock et. The machine will carry out an internal test.

INSTALLATION

Afterwards you need to enter the current time and date (see below).

∗

FUNCTION

∗

FUNCTION

∗

FUNCTION

∗

Enter the correct time (e.g.

Press the OK key.

Enter the correct year (00 - 99, for the year 2000 select 00).

Press the OK key.

Enter the correct month (01 - 12).

Press the OK key.

Enter the correct day (01 - 31).

for 12:30).

TIME: 1ˆ:00

TIME: 12:3¡

YEAR: ¢9

YEAR: 0¡

MONTH: ¡1

MONTH: 0¤

DAY: ¡1

DAY: 1¤

FUNCTION

Confirm with OK.

If you do not enter the time and date or if you press STOP, the CHECK DISPLA Y lamp flashes the display will read as follows:

15-MAY-00 12:30

set time/date

If you then set time and date select function 12 “Entering time and date”.

If the fax machine has not yet been loaded with ink film and/or paper , the CHECK DISPLA Y lamp flashes , and the f ollowing message appears on the display:

refill inkfilm

OUT OF PAPER

In standby mode (the display shows time and date) your fax machine is automatically in energy saving mode.

– 9 –

Replacing the ink film

The ink film supplied with your fax machine has a protective strip that must be removed before you load it.

You cannot receive or copy documents unless an ink film is loaded in the fax machine .

If the ink film is finished or if there is no ink film in the fax machine, the

CHECK

DISPLAY

CHECK DISPLA Y light flashes, and the f ollowing message appears:

Before loading a new ink film you must remove the paper from the paper feed mechanism.

Also follow the instructions on your ink film packaging!

T o obtain optimum quality, please use only ink films as specified on your original roll. For safety reasons, do not use any other brands because they can damage your fax machine.

Open the machine by carefully lifting the operation panel at the recess in the middle. If you hear a slight click, the panel has latched into place.

Removing the old ink film

4 3

refill inkfilm

1. Open the ink film cover by pressing the blue release levers back with both hands.

2. Then carefully fold the ink film cover back.

If, on replacing the ink film, you notice that the colour of the grey printer roller has discoloured to black, you must clean the roller (see chapter 9 Troubleshooting/Care and maintenance instructions)

3. Press the empty ink film roll on the left-hand side against the spring.

4. Lift the roll upwards on the left side in order to lift it out of its seat.

5. Remove both ink film rolls. They cannot be reused. Dispose of the ink film rolls with normal waste. Load a new ink film, because your fax machine cannot work correctly without it.

– 10 –

Loading the new ink film

1. Carefully remove the fixing strips from the new ink film. The ink film must not be damaged.

2. Hold the ink film so that the large roll is underneath and the blue gear wheel of the small roll is on the right. Lay the ink film in the rear ink film compartment by pressing the right-hand blue end of the large roll against the blue spring shaft.

3. Then fit the left-hand black end of the large roll on to the left-hand shaft.

4. Now take the small roll and lay it in the grooves provided in the front ink film compartment.

5. Turn the gearwheel of the small roll back to tension it. Make sure that the film is not creased.

INSTALLATION

6. Close the ink film cover by folding it forwards. Make sure that both release levers are engaged.

7. Then close the operation panel.

A silver strip is fixed to the start of the ink film, so the quality of the first few pages may be impaired.

– 11 –

Loading and removing paper

Loading paper

Before you can receive or copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4, 210 x 297 mm. The fax machine w orks with normal paper used for writing and copying and has been optimised for smooth 80 g/m

paper. The smoother the paper surface the better the print quality of your f ax machine.

If there is no paper in the fax machine the CHECK DISPLA Y light

CHECK

DISPLAY

1. Insert the paper tray in the slots provided behind the paper feed mechanism. You will hear a noise when the paper tray has clicked into position.

flashes and the following message appears on the display:

OUT OF PAPER

2. First fold the paper feed flap forwards until it block s.

3. Insert max. 50 sheets of A4 paper (80g) up to the end-stop in the paper feed mechanism.

To prevent several sheets being drawn into the machine at once, first fan out the

paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed.

4. Close the paper feed flap.

Never load paper while the fax machine is printing as this will cause a paper jam. Do not use paper that has already been printed on one side because it can jam the paper feed mechanism.

Removing the paper

1. Fold the paper feed flap forwards.

2. Pull the paper out.

3. Close the paper feed flap.

– 12 –

Paper jam

Open the operation panel and the ink film cover. Leave the paper refill flap closed, so that the paper is easier to remove. Pull the paper carefully outwards from the inside. Before closing the ink film cover, the ink film roll must be tensioned by turning the gearwheel of the front ink film roll forwards.

Do not pull the paper out from the top of the machine because doing so can tear the paper and disrupt the functionality of the fax machine.

EASY INST ALL function

Using EASY INST ALL y our fax machine will be configured according to y our local conditions.

INSTALLATION

INSTALL

HELP

keep pressed

for at least 2 seconds

Press the HELP key for at least 2 seconds . Your fax machine will print one page with the header “EASY INSTALL ”. Pull out the page firmly . Your fax machine will then guide you on the display through the first settings such as your telephone number , your name and the configuration of additional devices possibly installed (ideal setting of you fax switch).

Please follow the instructions on the printed page.

If you install additional devices later we recommend y ou to do EASY INSTALL once again.

Connecting additional devices

In addition to your fax machine, you can also connect other devices, such as additional telephones, call-fee indicators, answering machines or modems to a single telephone line [for UK: As long as the Ringer Equivalent Number (REN

value) on the line doesn’t exceed 4. The REN value of this fax is 1].

To the same socket

(not in all countries)

You can connect additional devices to the same telephone plug.

a) Connecting to the telephone socket b) Connecting the handset to the fax machine c) Connecting additional devices to the telephone plug

Connecting additional devices to the same socket ensures you the optimal functionality of your active fax switch (e.g. call tr ansfer). Your f ax machine can control the additional devices.

()

If you wish to connect more than one additional device you can use a two- or three-way adapter (please ask your retailer).

Make sure that the fax machine is the first device connected to the line.

– 13 –

(LINE)

To separate sockets

(not in all countries)

You can connect additional devices to separate sock ets on the same line even if they are in different rooms. Make sure that the fax machine is the first device connected.

Please note: If you connect additional devices to separate sockets (e.g. in separate rooms) your active fax switch cannot control them (which means that your fax machine behaves like any ordinary fax machine). F or this reason e.g. call transf er is not possible. Theref ore we recommend you to connect your additional devices to the same socket.

Connecting to a home telephone system

(one PTT line)

PTT

H T S

Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second.

There are no regulations for home telephone systems. Therefore we cannot provide you with generally valid operating rules. Refer to the operating instructions provided by the manufacturer .

Connecting to a private branch exchange

(several PTT lines)

Connect the fax machine to an extension line of the private branch exchange (PABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15.

T one or pulse dialling / priv ate branch exchange (PABX)

In function 15 you can select either tone and pulse dialling and whether or not you are connected to a private branch exchange. Private branch exchange systems are v ery common in large companies. They pro vide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line. Your phone can dial in two different wa ys. Older telephone systems usually work with pulse dialling whilst modern, digital systems use tone dialling. You can change the dialling mode of your fax machine. If y ou do not know which method y our line uses, contact your telephone company.

If you cannot establish the desired telephone or fax connection to the called party, select a different dialling mode.

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FUNCTION

Sometimes it is necessary to send tone dial signals to make use of certain services. If your telephone system works on pulse dialling, you can still send tone signals by pressing the ∗ key or the # key. All numbers are then transmitted in the tone dialling method. As soon as you replace the handset on the fax machine, your fax machine will switch back to pulse dialling.

Select function 15 by pressing the function key and then choosing

number 15.

∗

Press the OK key.

15 dial mode

DIAL MODE: PULS

INSTALLATION

FUNCTION

∗

Choose by pressing the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key in order to switch to operation on a P ABX e xtension.

Press the OK key.

Now enter the key that has to be pressed to obtain an outside line

(outside line access code). This is either

number.

, the R key or another

Press the OK key. Press OK. Your machine will then chec k that the outside line can be

obtained. ... if the check is successful, the following message will appear briefly

in the display: ... if the check is unsuccessful, the following message will appear

briefly in the display:

DIAL MODE: TON

PABX: N

PABX: ye

OUTSIDE LINE: 0

OUTSIDE LINE: R

CHECK: YE

CHECKING...

CHECK OK

CHECK NOT OK

You will be asked to repeat the entry . Change either the dial mode or check the key for obtaining an outside line. Howev er, if you have chosen the correct dial mode as well as the correct key and on the display still appears the message CHECK NOT OK, delete the key f or obtaining the outside line by pressing the CURSOR LEFT key (

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DIAL MODE: PULS

FUNCTION

∗

3 Basic functions

If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position.

If you want to keep a note of the factory settings on your machine for later, we recommend pr inting out a function list before you change any of the settings (press the FUNCTION key three times).

If you want to delete your individual settings, you can do so in function 45 “Service code” (see chapter 9

Troubleshooting/Service code).

Language of display and reports

You can select the language in which messages will be displayed and reports printed out.

FUNCTION NR.: _

11 Set language

LANGUAGE:ENGLIS

SPRACHE: DEUTSC

15-MAY-00 12:30

∗

FUNCTION

Press the FUNCTION key.

Select function 11.

Press the OK key.

Select the language required using the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key to confirm.

Entering time and date

You can enter the current time and date. At the turn of the millennium your f ax machine will switch automatically from 99 to 00.

Press the FUNCTION key.

FUNCTION NR.: _

∗

FUNCTION

∗

Select function 12.

Press the OK key. Use the dialpad to enter time and date

(e.g.

for 12:30; see chapter 2 Installation/Connecting

to the power supply).

Press OK when finished. Enter now the correct year, month and day.

0 59 195

Confirm each entry with OK (e.g.

OK OK OK

12 Set Time/dat

TIME: ‚0:00

15-MAY-00 12:30

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