Philips PPF251/05B User Manual

Dear Customer,

The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers features to simplify its installation and convenient use . Below you will find some of the most important functions:

SENDING FAX MESSAGES

T o send a f ax message longer than one page you can place up to ten pages into the document feeder . It is also possib le to receive fax messages into memory in case you run out of paper or ink film.

USE OF ADDITIONAL (CORDLESS) TELEPHONES

Your f ax machine will fully support other additional devices including corded and cordless telephones, external answ ering devices or any other modern telecommunications device approved for the standardised telephone network. If you have answered an incoming call, you will hav e the opportunity to transfer the call from the cordless phone to the f ax, or vice versa. Even after the integrated answering device has switched on, you have the ability to answer the call from an additional telephone and switch off the answering device. Call transfer between cordless phones depends on the capability of the cordless phones themselves.

HELP KEY

T o ensure y ou get the best from your machine it has a dedicated HELP k ey. When pressed, the machine prints an overview of all the basic operations of the fax machine.

EASY INST ALL

INSTALL

keep pressed

for at least

HELP

2 seconds

The help key will also guide you through the installation of your fax machine. Press and hold the HELP key for 2 seconds and a sheet will be printed out. Use this sheet together with the display prompts to aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself. Should you add an additional device at a later date, just go through EASY INSTALL again to verify them.

SERIAL/PARALLEL CONFIGURATION

Your fax machine is especially designed to operate with other telecom products such as cordless telephones, external answering devices and PC modems, connected to the same PTT line. When the f ax machine is connected in SERIAL (i.e. phones are connected directly to the fax) it has full control of the behaviour of all other telephones connected to the line. Alternatively if the machine is connected in P ARALLEL (i.e. phones are connected to other telephone soc kets) it will hav e a limited control of all the other telephones. By using EASY INSTALL you will ensure that the connected phones will operate correctly in each configuration.

F AX SWITCH/TIMER

The machine will automatically switch between DAY and NIGHT modes, an icon on the display will indicate the current status. The def ault settings are Night from 10pm and Day from 6am. You can of course change these settings to suit your own requirements.

DAY MODE

AND NIGHT MODE

During DA Y it is assumed that you w ant to be alerted to an incoming call. Dependent on the configuration fax messages will be received after one ring and you will be alerted to an incoming voice call. If the machine has an integ rated answe ring device, the call will be answered after a few rings.

In NIGHT mode it is assumed that you do not want to be disturbed. If your machine does not have a built in answering device it will ring at a reduced volume. However , if it has a b uilt-in ans wering device , you ha ve the choice not to be disturbed at all, as voice and fax calls can be received silently.

– I –

SAFETY INSTRUCTIONS

Important information for safe installation:

· Never connect your fax machine to the power supply or telephone socket during a thunderstorm.

· Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions.

· Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the

telephone line and/or the power cable is disconnected from the power line.

· Never install the fax machine close to radiators or air conditioners.

· Place the fax machine on a flat surface and ensure a minimum clearance of 15 cm between the fax machine and

other machines and objects.

· Make sure that your f ax machine is stab le and rests squarely on the supporting surface . Any fall can cause

severe damage to the fax machine and/or injury to people, especially small children.

· Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes,

cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the f ax machine (tablecloths, paper , f olders etc.). Do not place the f ax machine on beds, tablecloths , cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

· Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).

Important information for safe operation:

Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire.

In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device. The exception to this rule is the cordless telephone detached from its base station.

To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the front ink film compartment. Opening the flap is strictly reserved to authorised service personnel.

· Please read all warning notices and instructions and follow them precisely .

· Avoid operating the f ax machine in direct sunlight.

· Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine. Never

use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).

· Never touch the power plug/socket or telephone socket with wet hands.

· Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to

people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

· Do not place any heavy object on the fax machine.

· Never block the ventilation openings of the fax machine.

· If the display breaks, a mildly corrosive liquid ma y leak out. Avoid contact with skin and eyes .

· In case of any damage caused to the housing of your f ax machine in particular to power cables please remov e the

mains plug and call your service repair centre. The housing of y our fax machine may only be opened b y authorised service personnel.

Other instructions:

· If you have not connected your fax machine to the mains, it will not function at all—even for making telephone

calls.

· If you notice a change in the performance of your fax machine or the quality of its functions, please call your

service agent.

– II –

Table of contents

1 Introduction .................................................2

Important information.........................................................2

Overview of the machine ..................................................2

General view of functions..................................................3

Location of controls for fax machine without built-in

answering device ..............................................................4

Location of controls for fax machine with built-in answering

device................................................................................5

Description of machine......................................................6

2 Installation ................................................... 7

The correct location...........................................................7

Connecting the fax machine ..............................................8

Replacing the ink film ......................................................10

Loading and removing paper ...........................................12

EASY INST ALL function.................................................. 13

Connecting additional devices......................................... 13

To the same socket.....................................................13

To separate sockets ................................................... 14

Connecting to a home telephone system ........................ 14

Connecting to a private branch exchange....................... 14

T one or pulse dialling / private branch

exchange (PABX) .......................................................14

3 Basic functions.......................................... 16

Language of display and reports .....................................16

Entering time and date.....................................................16

Entering your number ...................................................... 17

Entering your name ......................................................... 17

Correction of names and numbers .................................. 18

T ype of ring signal............................................................19

Volume of the ring signal .................................................19

Volume of the loudspeak er ..............................................19

4 The fax s witch............................................ 20

Alternatives available with the fax switch—

DAY/NIGHT/TIMER ........................................................ 20

The fax switch in use with additional devices.................. 20

Serial configuration .....................................................20

Parallel configuration...................................................21

TIMER mode ...................................................................21

DA Y mode ....................................................................... 22

NIGHT mode—for fax machines WITHOUT built-in

answering device ............................................................24

NIGHT mode—for fax machine WITH built-in

answering device ............................................................25

5 The telephone ............................................ 26

Making a call ................................................................... 26

Redial .............................................................................. 26

Caller ID (identification of the caller—not

available in all countries) .................................................26

Deleting entries from the Redial or

Caller ID memory ............................................................27

Short dial ......................................................................... 27

T elephone book ...............................................................28

Correcting and deleting stored short dial or

telephone book entries .................................................... 30

On-hook dialling .............................................................. 30

Hands-free operation (only for devices with

built-in answering device)................................................ 31

Muting the microphone .................................................... 31

Call transfer .....................................................................31

6 The fax ........................................................ 32

Sending faxes..................................................................32

Improving the picture quality............................................34

Polled reception............................................................... 34

Faxing to sub-addresses.................................................35

Polling send .....................................................................35

Delayed send ..................................................................35

Size compression............................................................36

Fax journal....................................................................... 36

Changing the transmission speed ...................................37

T r ansmission report—error report...................................37

Receiving faxes in memory—

paperless fax reception................................................... 37

7 The answering device (only f or fax

machines with built-in answering device) .................

Switching on/off the answering device ............................38

Recording your outgoing message..................................38

Adjusting the recording time ............................................ 39

Listening to messages.....................................................40

V olume of messages .......................................................40

Deleting messages..........................................................40

Automatic forwarding of messages ................................. 41

Recording a telephone conversation ...............................42

VIP code ......................................................................... 42

Recording Memos ........................................................... 43

External memo / announcement only ..............................43

Internal Memo / “Note pad”.............................................. 43

Remote access ............................................................... 44

Preparing your fax machine for remote access .......... 44

Remote access of the answering device ....................44

8 Additional functions.................................. 46

Copying ........................................................................... 46

EASY LINK—Setting additional devices ......................... 46

HELP function .................................................................47

Short dial and telephone book list....................................47

Fax reception: EXPERT ..................................................48

9 Troubleshooting......................................... 49

Service code ................................................................... 52

Care and maintenance instructions ................................. 53

Fouling by copying or sending fax messages............. 53

Fouling by received fax messages ............................. 54

10 Appendix .................................................. 55

T echnical specification .................................................... 55

Glossary .........................................................................56

Index ............................................................................... 57

Y our international guarantee ............................................61

INSTALLATION INTRODUCTIONBASIC FUNCTIONSTHE FAX SWITCH

THE TELEPHONE THE FAXAPPENDIX

DEVICE

THE ANSWERING

FUNCTIONS

ADDITIONAL

TROUBLE-

SHOOTING

– 1 –

1 Introduction

Important information

Connection of your fax machine to the telephone line: your fax machine has been tested in conformity with standards UL 1950, EN 60950 or IEC 950 and may only be operated on networks conforming to these standards.

Suppression:We hereby certify that the fax machine complies with EN 55022 VDE P art 1 Class B interference suppression.

This equipment is not designed for making telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

Keep the power plug free and easily accessible. The machine has no power on/off switch, so the plug is used to switch off the power.

The fax machine has been built exclusively for operation in the country of purchase. It complies to local telephone company regulations and will not function correctly in other countries.

When copying or sending fax messages or during a long telephone conversation on an external telephone, the handset on the fax machine may become slightly warm. This is normal as the machine will not be in stand-by and will be consuming more energy.

Please use only inkfilms as described on the complimentary roll supplied with your fax machine.

Overview of the machine

Check that the following items are included in the packaging:

1 T elephone cab le with plug 6 Paper tray 2 Mains cable with power plug 7 Ink film 3 T elephone handset 8 Paper, A4 format 4 Spiral cable for telephone handset 9 User manual 5 Fax machine 10 EASY INST ALL guide

– 2 –

General view of functions

To keep the use of functions as simple as possible, they are grouped logically. You can print out a list of all functions:

FUNCTION

Press the FUNCTION key three times. Below please find an example for a function list:

FUNCTION LIST 15-MAY-99 12:30

1 INSTALLATION 2 FAX 3 FAXSWITCH 4 OTHERS

11 SET LANGUAGE 12 SET TIME/DATE 13 your teL. NO. 14 YOUR NAME 15 DIAL MODE 16 STORE NUMBERS

21 SLOW (4800BPS) 22 POLLED REC. 23 POLLING SEND 24 SEND LATER 25 SIZE COMPR.

31 DAY 32 Night 33 timer 34 EASYLINK

41 fax journal 42 DIALLING LIST 43 TRANSM.REPORT 44 RINGER TYPES 45 service code

5 ANSWERING DEV.

51 record. TIME 52 ACCESS CODE 53 VIP CODE 54 MEMO MODE 55 FORWARDING

current settings

your name:

your tel. NO.:

configuration: SERIAL dial mode: tone pabx: no day: fax: QUICK tam: SMART

NIGHT: tam: ring 3

TIMER DAY: 06:00 - 22:00 EASYLINK: FAX RECEpt.: *5

ROM VERSION: V1.0 BB DE

total rings: 5 tollfree ring: 1

total rings: 3 tollfree rings: 0

TRANSFER: *0 REL. LINE: **

INTRODUCTION

Below you will find a list of all functions with a short description. The setting of these functions is explained on the pages indicated.

1 Set up 11 Set language Select the language of the display text .................................................. 16

12 Set time and date Setting time and date............................................................................ 16

13 Your telephone number Enter your telephone number ............................................................... 17

14 Y our name Enter your name ................................................................................... 18

15 Dial mode Setting the dial mode and for operation on an extention ....................... 15

16 Store numbers Store names and numbers in the telephone directory........................... 28

2 Fax 21 Slow (4800 bps) Setting for half-speed transmission....................................................... 37

22 Polled reception You can call up fax messages...............................................................34

23 Polling send Your fax message can be fetched......................................................... 35

24 Send later Faxes will be sent later .........................................................................35

25 Size compression Size compression of received fax messages ........................................36

3 Fax switch 31 Day Setting the operating mode DAY ...........................................................23

32 Night Setting the operating mode NIGHT................................................. 24, 25

33 Timer Setting the operating mode TIMER....................................................... 21

34 Easylink Setting three different codes for use with additional telephones............ 47

4 Others 41 Fax journal Log of the last 10 fax documents received and sent ............................. 36

42 Dialling list Print out of stored names and numbers ................................................ 47

43 Transmission report Automatic print out of transmission protocols........................................ 37

44 Ringer types Selection between five ringer types ...................................................... 19

45 Service code Deleting personal settings .................................................................... 52

5 Answering device 51 Recording time Setting for recording duration of calls....................................................39

(for fax machines 52 Access code Setting the code for the remote control of the answering device

with built-in and for message forwarding ................................................................. 44

answering device) 53 VIP code Authorised callers can override the answering device........................... 42

54 Memo mode external memo: Outgoing message for the caller without

the possibility to leave a message ........................................................ 43

internal message .................................................................................. 43

55 Forwarding Messages forwarded to another telephone number .............................. 41

– 3 –

Location of controls for fax machine without built-in answering device

12 34 567 8 910

1-9

A-Z

DIAL

START

COPY

ABC

FINE

STOP

PHOTO

FINE/PHOTO

DMM

FUNCTION

CHECK DISLAY

INSTALL

HELP

GHI JKL MNO

PQRS TUV WXYZ

DEF

12 13 14 15 1716

1 DAY/NIGHT/TIMER key: to select the different operation modes

Press briefly: to choose between DAY and NIGHT Press and hold (at least for 2 seconds): to select the TIMER mode (the precise settings must be made in function 31 DAY, 32 NIGHT or 33 TIMER—see chapter 4 The fax switch )

2 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character

Press and hold (at least for 2 seconds): delete a complete line 3 Display: see chapter 1 Introduction/Description of the machine 4 FUNCTION key/OK ke y: for calling up functions/to confirm entries/for rapid access to fax reports 5 CURSOR RIGHT key: to select options/to adjust the v olume/to insert a blank when entering a name 6 HELP key: Press briefly: printout of operating instructions for the most important functions

Press and hold (at least for 2 seconds): printout of an EASY INSTALL guidance 7 MUTE/CALL TRANSFER ke y: if this k ey is pressed during a call, the microphone will be temporarily muted/this k ey is

also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for 2 seconds): to store a name entry

10 SHORT DIAL 1 - 9: Press briefly: to select a telephone number quickly

Press and hold (at least for 2 seconds): to store a telephone number

11 START/COPY key: to start transmission or to copy 12 STOP key: stops procedures 13 FINE/PHOTO key: to select a higher resolution when cop ying or sending (FINE—for te xt and g raphics; PHO T O —for

photographs)

14 Indicator lamp CHECK DISPLAY : if this lamp flashes, please read the message on the display 15 REDIAL key: Press briefly: to repeat the last 5 numbers you have dialled/to make a dialling pause between two digits

Press and hold (for at least 2 seconds): to browse the list of callers

16 DIAL key: for dialling without lifting the handset 17 R key: for special functions e.g.: for the use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your service provider (call waiting etc.)

– 4 –

Location of controls for fax machine with built-in answering device

12 34 567 8 910

INTRODUCTION

1-9

A-Z

PLAY/PAUSE

CLEAR

RECORD

FINE PHOTO DMM

START

COPY

131211

ABC

DEF

STOP

FUNCTION

FINE/PHOTO

CHECK

DISPLAY

INSTALL

HELP

GHI JKL MNO

PQRS TUV WXYZ

14 15 16 17 18 2019

1 PLA Y/PA USE key: to play back messages. The key flashes when ne w messages and memos ha ve been recorded. 2 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character

Press and hold (at least for 2 seconds): printout of an EASY INST ALL guidance 7 DAY/NIGHT/TIMER key: to select the different operation modes

Press briefly: to choose betw een D AY and NIGHT

Press and hold (at least for 2 seconds): to select the TIMER-mode

(the precise settings must be made in Function 31 DAY, 32 NIGHT or 33 TIMER—see chapter 4 The fax s witch) 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for 2 seconds): to store a name entry

10 SHORT DIAL 1 - 9: Press briefly: to select a telephone number quickly

Press and hold (at least for 2 seconds): to store a telephone number

11 RECORD key: Press briefly: to play back your outgoing messages

Press and hold (at least for 2 seconds): to record a new outgoing messages

12 CLEAR key: to delete messages and entries 13 START/COPY key: to start transmission or to copy 14 STOP key: stops procedures 15 FINE/PHOTO key: to select a higher resolution when cop ying or sending (FINE—f or text and g raphics; PHO T O —for

photographs)

16 Indicator lamp CHECK DISPLAY : if this lamp flashes, please read the message on the display 17 MUTE/CALL TRANSFER key: if this k ey is pressed during a call, the microphone will be temporarily muted/this k ey is

also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine

18 REDIAL key: Press briefly: to repeat the last 5 numbers you have dialled/to make a dialling pause between two digits

Press and hold (for at least 2 seconds): to browse the list of callers

19 LOUDSPEAKER key: for dialling without lifting the handset and for handsfree operation 20 R key: for special functions e.g.: for the use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your Service Provider (call waiting etc.)

– 5 –

Description of machine

1 Mains cable with power plug 2 Paper refill flap 3 Paper feed mechanism 4 Paper tray 5 Spiral cable for the telephone handset 6 T elephone handset 7 Operation panel 8 Document outlet 9 Document feed slot 10 Document width adapter 11 Paper outlet

28394

10 11

12 Front ink film compartment 13 Rear ink film compartment 14 Grey printer roller 15 Blue release levers for opening the ink film cover 16 Ink film cover

Whenever you are closing the ink film co ver, one blank page will be printed out to check that paper and ink film are inserted correctly.

15-May-99 12:30

FINE PHOTO DMM

The pointers on the display indicate different modes: FINE/PHOTO indicates whether you are sending or copying with a higher picture quality or with grey

tones. If neither of the two is visible , the standard resolution is selected. To change the resolution use the FINE/PHOT O k ey.

)

DMM *

ANSWERING DEVICE *

is visible when the document memory contains faxes.

)

Answering device and DAY mode pointers (function 31): are shown, when the answering device is switched on.

13 14

Answering device and NIGHT mode pointers (function 32): in the NIGHT mode the answering device is always switched on (i.e. the answering device pointer is always visible in NIGHT mode).

DAY/NIGHT/TIMER three different display pointers indicate the current operating mode . You can

select the desired operation mode with the DAY/NIGHT/TIMER key.

* only for fax machines with built-in answering device

– 6 –

2 Installation

This chapter explains the correct installation of your fax machine.

The correct location

30 cm

Your fax should be positioned near the telephone socket and near a mains sock et. The f ax machine must stand securely and stably on a smooth, flat, horizontal surface (no underlays such as carpets etc.). A void e xposure to direct sunlight (the ink film is heat-sensitive) and close proximity with heaters, radio and TV sets, air conditioning systems, dust, water and chemicals.

INSTALLATION

Location of the base station of cordless telephones

If you would like to connect a cordless phone together with your fax machine, and if you place the base station in immediate proximity to the fax machine, you should leave a clear space of at least 15 cm, because otherwise you may hear acoustic interference in your handset.

15 cm

Since the paper outlet is at the front, do not place any objects in front of the machine. In order to avoid a paper jam, make sure that the surface close to the paper outlet is smooth. Rubber-like surfaces are not suitable.

The fax machine heats up during operation. Avoid heat build-up by ensuring that the machine is not covered. Place the fax in such a way as to ensure free circulation of air around it.

– 7 –

Connecting the fax machine

Connecting to the telephone socket

T urn the machine bottom up. Connect the telephone cab le to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE. Insert the cable in the groov e provided.

Then insert the telephone plug into the line socket.

In the UK: For all other countries:

Connecting the spiral cable to the handset

Plug one end of the spiral cable into the handset.

Connecting the handset to the fax machine

Insert the other end of the spiral cable into the socket identified with a handset symbol on the bottom of the machine and press it into the specially provided cable groove.

– 8 –

Connecting to the power supply

Please note that the handset must be replaced before you connect the machine to the power supply.

Plug the power connector into the back of the fax machine.

Plug the mains cable into the wall sock et. The machine will carry out an internal test.

INSTALLATION

Afterwards you need to enter the current time and date (see below).

∗

FUNCTION

∗

FUNCTION

∗

FUNCTION

∗

Enter the correct time (e.g.

Press the OK key.

Enter the correct year (00 - 99, for the year 2000 select 00).

Press the OK key.

Enter the correct month (01 - 12).

Press the OK key.

Enter the correct day (01 - 31).

for 12:30).

TIME: 1ˆ:00

TIME: 12:3¡

YEAR: ¢9

YEAR: 0¡

MONTH: ¡1

MONTH: 0¤

DAY: ¡1

DAY: 1¤

FUNCTION

Confirm with OK.

If you do not enter the time and date or if you press STOP, the CHECK DISPLA Y lamp flashes the display will read as follows:

15-MAY-00 12:30

set time/date

If you then set time and date select function 12 “Entering time and date”.

If the fax machine has not yet been loaded with ink film and/or paper , the CHECK DISPLA Y lamp flashes , and the f ollowing message appears on the display:

refill inkfilm

OUT OF PAPER

In standby mode (the display shows time and date) your fax machine is automatically in energy saving mode.

– 9 –

Replacing the ink film

The ink film supplied with your fax machine has a protective strip that must be removed before you load it.

You cannot receive or copy documents unless an ink film is loaded in the fax machine .

If the ink film is finished or if there is no ink film in the fax machine, the

CHECK

DISPLAY

CHECK DISPLA Y light flashes, and the f ollowing message appears:

Before loading a new ink film you must remove the paper from the paper feed mechanism.

Also follow the instructions on your ink film packaging!

T o obtain optimum quality, please use only ink films as specified on your original roll. For safety reasons, do not use any other brands because they can damage your fax machine.

Open the machine by carefully lifting the operation panel at the recess in the middle. If you hear a slight click, the panel has latched into place.

Removing the old ink film

4 3

refill inkfilm

1. Open the ink film cover by pressing the blue release levers back with both hands.

2. Then carefully fold the ink film cover back.

If, on replacing the ink film, you notice that the colour of the grey printer roller has discoloured to black, you must clean the roller (see chapter 9 Troubleshooting/Care and maintenance instructions)

3. Press the empty ink film roll on the left-hand side against the spring.

4. Lift the roll upwards on the left side in order to lift it out of its seat.

5. Remove both ink film rolls. They cannot be reused. Dispose of the ink film rolls with normal waste. Load a new ink film, because your fax machine cannot work correctly without it.

– 10 –

Loading the new ink film

1. Carefully remove the fixing strips from the new ink film. The ink film must not be damaged.

2. Hold the ink film so that the large roll is underneath and the blue gear wheel of the small roll is on the right. Lay the ink film in the rear ink film compartment by pressing the right-hand blue end of the large roll against the blue spring shaft.

3. Then fit the left-hand black end of the large roll on to the left-hand shaft.

4. Now take the small roll and lay it in the grooves provided in the front ink film compartment.

5. Turn the gearwheel of the small roll back to tension it. Make sure that the film is not creased.

INSTALLATION

6. Close the ink film cover by folding it forwards. Make sure that both release levers are engaged.

7. Then close the operation panel.

A silver strip is fixed to the start of the ink film, so the quality of the first few pages may be impaired.

– 11 –

Loading and removing paper

Loading paper

Before you can receive or copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4, 210 x 297 mm. The fax machine w orks with normal paper used for writing and copying and has been optimised for smooth 80 g/m

paper. The smoother the paper surface the better the print quality of your f ax machine.

If there is no paper in the fax machine the CHECK DISPLA Y light

CHECK

DISPLAY

1. Insert the paper tray in the slots provided behind the paper feed mechanism. You will hear a noise when the paper tray has clicked into position.

flashes and the following message appears on the display:

OUT OF PAPER

2. First fold the paper feed flap forwards until it block s.

3. Insert max. 50 sheets of A4 paper (80g) up to the end-stop in the paper feed mechanism.

To prevent several sheets being drawn into the machine at once, first fan out the

paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed.

4. Close the paper feed flap.

Never load paper while the fax machine is printing as this will cause a paper jam. Do not use paper that has already been printed on one side because it can jam the paper feed mechanism.

Removing the paper

1. Fold the paper feed flap forwards.

2. Pull the paper out.

3. Close the paper feed flap.

– 12 –

Paper jam

Open the operation panel and the ink film cover. Leave the paper refill flap closed, so that the paper is easier to remove. Pull the paper carefully outwards from the inside. Before closing the ink film cover, the ink film roll must be tensioned by turning the gearwheel of the front ink film roll forwards.

Do not pull the paper out from the top of the machine because doing so can tear the paper and disrupt the functionality of the fax machine.

EASY INST ALL function

Using EASY INST ALL y our fax machine will be configured according to y our local conditions.

INSTALLATION

INSTALL

HELP

keep pressed

for at least 2 seconds

Press the HELP key for at least 2 seconds . Your fax machine will print one page with the header “EASY INSTALL ”. Pull out the page firmly . Your fax machine will then guide you on the display through the first settings such as your telephone number , your name and the configuration of additional devices possibly installed (ideal setting of you fax switch).

Please follow the instructions on the printed page.

If you install additional devices later we recommend y ou to do EASY INSTALL once again.

Connecting additional devices

In addition to your fax machine, you can also connect other devices, such as additional telephones, call-fee indicators, answering machines or modems to a single telephone line [for UK: As long as the Ringer Equivalent Number (REN

value) on the line doesn’t exceed 4. The REN value of this fax is 1].

To the same socket

(not in all countries)

You can connect additional devices to the same telephone plug.

a) Connecting to the telephone socket b) Connecting the handset to the fax machine c) Connecting additional devices to the telephone plug

Connecting additional devices to the same socket ensures you the optimal functionality of your active fax switch (e.g. call tr ansfer). Your f ax machine can control the additional devices.

()

If you wish to connect more than one additional device you can use a two- or three-way adapter (please ask your retailer).

Make sure that the fax machine is the first device connected to the line.

– 13 –

(LINE)

To separate sockets

(not in all countries)

You can connect additional devices to separate sock ets on the same line even if they are in different rooms. Make sure that the fax machine is the first device connected.

Please note: If you connect additional devices to separate sockets (e.g. in separate rooms) your active fax switch cannot control them (which means that your fax machine behaves like any ordinary fax machine). F or this reason e.g. call transf er is not possible. Theref ore we recommend you to connect your additional devices to the same socket.

Connecting to a home telephone system

(one PTT line)

PTT

H T S

Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second.

There are no regulations for home telephone systems. Therefore we cannot provide you with generally valid operating rules. Refer to the operating instructions provided by the manufacturer .

Connecting to a private branch exchange

(several PTT lines)

Connect the fax machine to an extension line of the private branch exchange (PABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15.

T one or pulse dialling / priv ate branch exchange (PABX)

In function 15 you can select either tone and pulse dialling and whether or not you are connected to a private branch exchange. Private branch exchange systems are v ery common in large companies. They pro vide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line. Your phone can dial in two different wa ys. Older telephone systems usually work with pulse dialling whilst modern, digital systems use tone dialling. You can change the dialling mode of your fax machine. If y ou do not know which method y our line uses, contact your telephone company.

If you cannot establish the desired telephone or fax connection to the called party, select a different dialling mode.

– 14 –

FUNCTION

Sometimes it is necessary to send tone dial signals to make use of certain services. If your telephone system works on pulse dialling, you can still send tone signals by pressing the ∗ key or the # key. All numbers are then transmitted in the tone dialling method. As soon as you replace the handset on the fax machine, your fax machine will switch back to pulse dialling.

Select function 15 by pressing the function key and then choosing

number 15.

∗

Press the OK key.

15 dial mode

DIAL MODE: PULS

INSTALLATION

FUNCTION

∗

Choose by pressing the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key in order to switch to operation on a P ABX e xtension.

Press the OK key.

Now enter the key that has to be pressed to obtain an outside line

(outside line access code). This is either

number.

, the R key or another

Press the OK key. Press OK. Your machine will then chec k that the outside line can be

obtained. ... if the check is successful, the following message will appear briefly

in the display: ... if the check is unsuccessful, the following message will appear

briefly in the display:

DIAL MODE: TON

PABX: N

PABX: ye

OUTSIDE LINE: 0

OUTSIDE LINE: R

CHECK: YE

CHECKING...

CHECK OK

CHECK NOT OK

You will be asked to repeat the entry . Change either the dial mode or check the key for obtaining an outside line. Howev er, if you have chosen the correct dial mode as well as the correct key and on the display still appears the message CHECK NOT OK, delete the key f or obtaining the outside line by pressing the CURSOR LEFT key (

– 15 –

DIAL MODE: PULS

FUNCTION

∗

3 Basic functions

If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position.

If you want to keep a note of the factory settings on your machine for later, we recommend pr inting out a function list before you change any of the settings (press the FUNCTION key three times).

If you want to delete your individual settings, you can do so in function 45 “Service code” (see chapter 9

Troubleshooting/Service code).

Language of display and reports

You can select the language in which messages will be displayed and reports printed out.

FUNCTION NR.: _

11 Set language

LANGUAGE:ENGLIS

SPRACHE: DEUTSC

15-MAY-00 12:30

∗

FUNCTION

Press the FUNCTION key.

Select function 11.

Press the OK key.

Select the language required using the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key to confirm.

Entering time and date

You can enter the current time and date. At the turn of the millennium your f ax machine will switch automatically from 99 to 00.

Press the FUNCTION key.

FUNCTION NR.: _

∗

FUNCTION

∗

Select function 12.

Press the OK key. Use the dialpad to enter time and date

(e.g.

for 12:30; see chapter 2 Installation/Connecting

to the power supply).

Press OK when finished. Enter now the correct year, month and day.

0 59 195

Confirm each entry with OK (e.g.

OK OK OK

12 Set Time/dat

TIME: ‚0:00

15-MAY-00 12:30

– 16 –

Entering your number

FUNCTION

“Your name” and “your telephone number” are transmitted at the top of each page (the first 4 mm) together with the date, time and page number.

Use the key ∗ or the key # to enter the “+”, that is often used in international fax numbers in front of the country code, and the CURSOR RIGHT key ( The maximum number of digits you can use for your number is 20.

FUNCTION

∗

Press the FUNCTION key.

Enter function 13.

) to enter a space.

FUNCTION NR.: _

13 your tel. no.

Press the OK key.

∗

Enter your telephone or fax number, for example:

11 533 24 4

(Country codes: UK +44,

Ireland +353, Hong Kong +852, Singapore +65)

Press the OK key, and your number is now stored.

your tel. no.

+43 1 12345_

15-MAY-00 12:30

Entering your name

“Your name” and “your telephone number” are transmitted at the top of each page (the first 4 mm) together with the date, time and page number.

When you enter a name (maximum 32 digits), the number keys are used to enter letters. Every key has a number of different characters. The following table shows which characters are entered by which key. Every time you press a particular key you will call up the next character. After the last character the sequence starts again from the beginning.

press

space

10x

11x

12x

13x

14x

15x

16x

(

)

[

]

BASIC FUNCTIONS

– 17 –

FUNCTION

Press the FUNCTION key.

FUNCTION

∗

Enter function 14.

FUNCTION NR.: _

14 your name

FUNCTION

Press the OK key.

Example for entering your name:

∗

Press the key 2 , for example. The cursor will remain in the same position.

Press the key 2 again. The key now enters the second letter marked on it.

Now press the CURSOR RIGHT key. The cursor moves one place to the right.

∗

FUNCTION

Now enter the next letter, e.g. with the key 3.

Complete your entry by pressing the OK key. Your entry is now stored.

your name

B¥

15-MAY-00 12:30

Correction of names and numbers

If you have entered a wrong letter or number in function 13 or 14 you can correct the mistake (this does not work in function 16 Store numbers). This is possible during the entering procedure as well as later. If you want to make your corrections later you have to select the functions for entering numbers or names once again.

If you have made an incorrect entry you can change it as follows.

Press the CURSOR LEFT key. The character left of the cursor will be deleted. If you press the CURSOR LEFT key longer than for 2 seconds the whole line will be deleted.

∗

Now enter the correct characters.

Confirm by pressing the OK key.

berner_

ber_

BERGER

– 18 –

Type of ring signal

FUNCTION

You can choose between five different ring signals.

FUNCTION

Enter function 44.

∗

44 RINGER TYPES

FUNCTION

Press the OK key. Select using the keys 1 to 5 . You will hear the signal you have

selected.

Confirm your entry by pressing OK.

RINGER TYPE: 1

RINGER TYPE: 3

15-MAY-00 12:30

Volume of the ring signal

You can adjust the volume of the ring signal if the fax machine is in standby mode or if it is just ringing. Please note that different volumes are set in DAY and NIGHT mode (see chapter 4 The fax switch).

Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting for about 3 seconds.

RINGER: ßß

Change the volume by pressing the CURSOR LEFT or CURSOR RIGHT key until the desired volume is achieved.

RINGER: ßßß

Volume of the loudspeaker

BASIC FUNCTIONS

You can adjust the volume at any time after pressing the DIAL or LOUDSPEAKER key.

DIAL

*) Press the DIAL or LOUDSPEAKER key.

Press the CURSOR LEFT and CURSOR RIGHT keys. The display shows the current setting.

If you wish to adjust the displayed value, press the CURSOR LEFT and CURSOR RIGHT keys until the desired volume is achieved.

Finish your entry by pressing STOP.

STOP

*)For fax machines without built-in answering device: DIAL key

For fax machines with built-in answering device: LOUDSPEAKER key

DIAL NUMBER

SPEAKER: ßß

SPEAKER: ßßß

15-MAY-00 12:30

– 19 –

FAX

4 The fax switch

The intelligent fax switch enab les you to phone or f ax from the same telephone connection. This smart fax switch also enables you to make optimal use of additional devices.

Alternatives available with the fax s witch—D AY/NIGHT/TIMER

Your fax machine behaves diff erently during the day and night. For example , in D AY mode, you may wish to be informed whenev er you receiv e a telephone call or fax, and so the f ax

machine will ring. In NIGHT mode you ma y wish not to be disturbed, f axes will theref ore be received silently, i.e. without the fax machine ringing. When TIMER mode is activated, y our fax machine automatically switches betw een DAY and NIGHT by the aid of a built-in clock.

Of course you can switch off the TIMER mode and switch over between DAY and NIGHT manually.

The fax switch in use with additional devices

(Cordless telephone, answering machine, etc.)

Your fax switch supports all connections for additional devices. There are two diff erent types of connection (schematic description):

SERIAL:

Your machine will operate in different ways in the D AY and NIGHT modes, depending on whether it is serial or parallel connected. Using EASY INSTALL (press the HELP key for at least 2 seconds), your fax machine will alw ays be set to the ideal mode for your connection.

To find out the type of connection or the configuration selected by your fax machine, print out the function list by pressing the FUNCTION key three times.

PARALLEL:

Serial configuration

If your fax machine has automatically set to SERIAL configuration with the aid of EASY INSTALL, the optimal functionality of your fax machine (especially when used with additional telephones) is given. With this type of connection, all calls are first transferred to your f ax machine and from there to all other telephones. Consequently , the “intelligent fax s witch” can identify telephone and fax calls and transfer them accordingly.

If your connection is SERIAL, with the aid of EASY INSTALL your fax machine will be set to the f ollowing optimum mode:

Mode WITHOUT built-in answering device WITH built-in answering device

Day Fax reception mode: QUICK Fax reception mode: QUICK

Answering device: ON/LOUD Night Fax machine: QUIET Answering device: rings 3 times Timer activated activated

– 20 –

Parallel configuration

FUNCTION

A P ARALLEL configuration does not permit the full functionality of the intelligent fax s witch. With a PARALLEL connection, each call arrives simultaneously at your fax machine and each additional telephone. Consequently, your fax machine is now unable to control the additional telephones. Also , calls cannot be transferred betw een your fax machine and another parallel telephone.

If your connection is PARALLEL, with the aid of EASY INST ALL y our fax machine will be set to the f ollowing optimum mode:

Mode WITHOUT built-in answering device WITH built-in answering device

Day Fax reception mode: NORMAL Fax reception mode: NORMAL

Answering device: ON/LOUD Night Fax machine: RINGS Answering device: rings 3 times Timer activated activated

TIMER mode

By default, your fax machine is set to TIMER mode , i.e. your fax machine switches automatically from D AY to NIGHT mode and vice versa, provided that you have set the right time after installing your fax machine or with function 12 “Entering time and date”. The fax machine is f actory set to switch to NIGHT mode at 10 p .m. and back to DAY mode at 6 a.m.

THE FAX SWITCH

Deactivating/Activating TIMER mode

If you want to switch off the activ ated TIMER function press the DAY/NIGHT/TIMER key for at least 2 seconds until y ou hear a confirmation tone and the TIMER pointer disappears. Only the D A Y or NIGHT pointer will then appear on the display .

If you would like to activate the TIMER mode press the DAY/NIGHT/TIMER key again for at least 2 seconds until you hear a confirmation tone and the TIMER pointer as well as the DAY or NIGHT pointer appear on the display .

Configuring/checking the TIMER time

FUNCTION

∗

Enter function 33.

∗

Press the OK key.

Enter the time at which you want your fax machine to switch automatically to DA Y mode .

15-MAY-99 12:30

FINE PHOTO DMM

15-MAY-99 12:30

FINE PHOTO DMM

33 timer

Day: 06:00

DAY: 07:30

∗

FUNCTION

To confirm press the OK key.

Enter the time at which you want your fax machine to switch automatically to NIGHT mode.

To confirm your settings press the OK key.

Night: 22:00

night: 20:00

15-MAY-00 12:30

– 21 –

DAY mode

In DAY mode you can set how your fax machine should respond when it receiv es a f ax. F or units with b uilt-in answ ering device, this can be switched on and off using this function.

In TIMER mode your f ax machine automatically switches from D AY mode to NIGHT mode and vice versa. If you only w ant to use your f ax machine in D AY mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least 2 seconds until y ou hear a confirmation tone and the TIMER pointer disappears.

The following options are available for fax reception:

FAX RECEPTION MODE SERIAL CONFIGURATION P ARALLEL CONFIGURA TION

fax: quic

Fax: norma

fax: manua

Faxes are received automatically after ringing at least once. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately. Other telephones ring as often as your fax machine. Advantages: faxes are received after only a few rings.

Faxes are received automatically but only after several signals. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately. Other telephones ring as often as your fax machine. Advantages: the caller only pays call charges when you answer the phone or fax reception begins.

On receiving a fax, your fax machine acts as a normal telephone. If you lift the handset and recognise that the caller is trying to send a fax (tone or silence) press the START key and replace the handset after 2 seconds. Fax reception starts. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately. Other telephones ring simultaneously with your fax machine. You can start fax reception by pressing the keys ∗ and 5 on the other telephone. This mode only w orks if your telephone sends tone dialling signals. Advantages: You have the option of receiving faxes on your computer or another device (the built-in fax switch is switched off).

Faxes are received automatically after ringing at least once. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately.

Other telephones ring at least once.

Faxes are received automatically after a few

ringing signals. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately. Other telephones ring until the built-in answering device is activated or fax reception is started. Advantages: you have about 5 rings during which to pick up the handset of your fax machine or other devices.

In fax reception, your fax machine acts as a normal telephone. If you lift the handset and recognise that the call is a fax call (tone or silence) press the START key and wait for 2 seconds. Then replace the handset. Fax reception starts. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately. Other telephones ring both for fax and telephone calls. You can start fax reception by pressing the keys ∗ and 5 on the other telephone. This mode only works if your telephone sends tone dialling signals. Advantages: You have the option of receiving faxes on your computer or other device (the built-in fax switch is switched off).

Fax: exper

FAX: NORMAL: If you answer a call on your fax machine or an additional device and you recognise that it is a fax call you will have to start fax reception manually (see FAX: MANUAL).

Here you can enter your personal settings. See chapter 8 Additional functions/Fax reception: EXPER T.

– 22 –

Configuring/checking DAY mode

FUNCTION

Enter function 31.

∗

31 day

FUNCTION

Press the OK key.

With the CURSOR LEFT and CURSOR RIGHT keys you can now choose between the above mentioned settings.

To confirm press the OK key.

For units with a built-in answering device the following message also appears:

Your answering device will be activated automatically after a large number of rings.

tam: on/lou

TAM: smar

In the case of a phone call, your answering device is activated automatically after the 5th ringing signal. After the first message left by a caller , the ans wering device of y our machine is automatically reduced to 2 rings. After you have listened to your messages, the next incoming call will again automatically activate the answering device after 5 rings.

You are able to check remotely whether new messages have been left on your answering device (if your answering device activates after 2 rings you know right away that new messages ha v e been left). This configuration is especially advantageous when you are e.g. on holiday or on a business trip.

fax: quic

15-MAY-00 12:30

tam: on/lou

THE FAX SWITCH

tam: of

You can select one of the automatic answering device modes described above with the CURSOR LEFT/CURSOR RIGHT keys.

FUNCTION

You can receive a telephone call on the additional telephone even after the built-in ans wering device has already been activated. If you have a serial connection, the built-in answering device is automatically switched off after lifting the handset of the other telephone. If your connection is parallel, you can switch off your outgoing message by pressing the

∗

To confirm your settings, press the OK key.

key twice.

Your answering device is s witched off .

TAM: smar

15-MAY-00 12:30

– 23 –

FUNCTION

NIGHT mode—for fax machines WITHOUT b uilt-in answering device

In TIMER mode your f ax machine automatically switches from NIGHT mode to D AY mode and vice versa. If you only want to use your fax machine in NIGHT mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least 2 seconds until y ou hear a confirmation tone and the TIMER pointer disappears.

The following settings are available in NIGHT mode :

FAX RECEPTION MODE SERIAL CONFIGURA TION PARALLEL CONFIGURA TION

fax: quie

Fax: ring

Fax: exper

Faxes are received automatically and silently . For phone calls, your fax machine rings softly.

Other telephones only ring for phone calls. Advantages: faxes are received without

disturbing you.

Faxes are received automatically after about 5 soft rings. For phone calls your fax machine rings softly. Other telephones ring as often as the fax machine. Advantages: you are informed when receiving a fax.

Y ou can enter y our personal settings here. See chapter 8 Additional functions/Fax reception: EXPER T.

Faxes are received automatically and silently . For phone calls, your fax machine rings softly.

Other telephones ring at least once. Advantages: You hear a maximum of 2 rings

when you receive a fax.

Faxes are received automatically after about 5 soft rings. For phone calls your fax machine continues to ring softly. Other telephones ring until fax reception starts.

Configuring/checking NIGHT mode for fax machine without answering device

FUNCTION

Enter function 32.

∗

32 night

FUNCTION

Press the OK key.

You can select one of the fax reception modes described above with the CURSOR LEFT/CURSOR RIGHT key.

Press the OK key to confirm the desired setting.

Fax: ring

fax: quie

15-MAY-00 12:30

– 24 –

NIGHT mode—for fax machine WITH built-in answering device

FUNCTION

In NIGHT mode you can set the ringing characteristics of your answering de vice. Fax reception is always silent and the answering device is always activated in this mode.

In TIMER mode your f ax machine automatically switches from NIGHT mode to D AY mode and vice versa. If you only want to use your fax machine in NIGHT mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least 2 seconds until you hear a confirmation tone and the TIMER pointer disappears.

The following options are available for fax reception:

DISPLAY SERIAL CONFIGURATION P ARALLEL CONFIGURA TION

tam: ring

You can choose from 1 to 4 rings using the keys.

tam: silen

tam: exper

Faxes are received automatically and silently . For phone calls, your fax machine rings 1-4 times (depending on setting), then the answering device is activated. Other telephones: behave in the same way as the fax machine Advantage: You have the opportunity of answering calls personally even at night.

Faxes are received automatically and silently . For phone calls, the answering device is activated immediately. In this mode the loudspeaker is switched off.

Other telephones do not ring. Advantages: You will not be disturbed, even

when receiving phone calls. The b uilt-in answering device records all messages silently. Please note that in this mode you cannot be contacted by phone in an emergency (unless function 53 VIP CODE is activated).

Here you can enter your personal settings. See chapter 8 Additional functions/Fax reception: EXPER T.

Faxes are received automatically and silently . For phone calls, your fax machine rings 1-4 times (depending on setting), then the answering device is activated.

Other telephones: ring at least once. Advantage: Other telephones: ring at least

once. Faxes are received soundlessly .

Faxes are received automatically and silently . For phone calls, the answering device is activated immediately . Massages are recorded soundlessly . Your fax machine does not ring.

Other telephones ring at least once. Advantages: You hear a maximum of 2 rings.

Fax es are received automatically and phone calls are immediately answered by the answering device silently. Please note that in this mode you cannot be contacted by phone in an emergency (unless function 53 VIP CODE is activated).

THE FAX SWITCH

Configuring/checking NIGHT mode for fax machine with answering device

Enter function 32.

∗

Press the OK key.

FUNCTION

You can select one of the settings described above with the CURSOR LEFT/CURSOR RIGHT keys.

Press the OK key to confirm the desired setting.

– 25 –

32 night

tam: ring

tam: silen

15-MAY-00 12:30

5 The telephone

The R key allows you to use various services offered by the telephone service provider (call waiting, toggling calls, etc.). Contact your telephone service provider for more information.

Making a call

∗

Redial

If you lift the handset first and only afterwards dial the desired telephone number you can not correct wrong entries with the CURSOR LEFT key any more.

If, after dialling, you hear the dial tone instead of a ringing tone, change the dial mode setting by selecting function 15.

Dial the desired number. If y ou enter a wrong digit, delete it using the CURSOR LEFT ke y ( ). Lift the handset. The fax machine will dial. During the call, the call duration appears on the displa y after about 10 seconds.

You can redial the last 5 numbers you have dialled simply b y pressing one k e y.

Press the REDIAL key repeatedly until the desired number is shown on the displa y. Lift the handset. Y our machine will automatically dial the last n umber shown.

Calling line identification (not available in all countries)

Your fax machine is capable of showing the caller's identity (telephone number and/or name) on the displa y of your fax machine, before y ou lift the handset. To have this feature at your disposal you must subscribe to it via your telephone service provider.

Please note that the Caller ID feature is not supported by all providers. If you have connected an additional telephone to your fax machine which is also

equipped with the caller ID function, the identity of the caller will then not be displayed on the additional telephone, but on the fax machine.

Searching through the Caller ID memory

To search through the Caller ID memory press the REDIAL key for at least 2 seconds. You will hear a confirmation tone. The displa y shows either

the amount of received calls that have not been answered, e.g. or, if you ha ve ans wered all y our calls, an already e xisting entry in

your caller's list will be shown. For example, 2 calls have not been answered: The new entries are marked with an “*”. As soon as you have had a

look at them, the “*” disappears. The displa y can show name and/or number and/or date and time of the received call.

– 26 –

2 new calls

1: 12345

2 new calls

*1: 12345

If you did not receive the ID information the display will show:

(this occurs if e.g. the caller has an unlisted telephone number)

unknown number

unknown caller

Using the CURSOR LEFT/CURSOR RIGHT key you can now step through the entries.

Press STOP to return to stand-by mode.

STOP

Dialling a telephone number from the call list

The telephone numbers of the last 10 received calls are stored.

Press the REDIAL key for at least 2 seconds until you hear a confirmation tone. The latest entry in your caller's list appears on the display.

Press the CURSOR LEFT/CURSOR RIGHT key repeatedly until the desired entry is shown on the display .

Lift the handset. Your fax machine will automatically dial the last entry shown.

If you receive more than ten calls, the first entry will automatically be deleted from the call list. If there was more than one call from the same number, only the last call is stored in the list.

*2: 54321

15-MAY-00 12:30

1: 12345

4: 67890

DIALLING...

Deleting entries from the Redial or calling line identification memory

You can delete an entry while searching through your Redial or Caller ID memory.

Press the CURSOR LEFT key for at least 2 seconds.

delete: ye

With the CURSOR LEFT/CURSOR RIGHT key you can now choose

delete: n

DELETED

FUNCTION

whether you wish to delete one entry or all entries.

Confirm with OK. The displa y shows f or 2 seconds:

Short dial

There are short dialling keys available which y ou can use to store numbers y ou dial frequently.

Storing a short dial number with name

Press the SHORT DIAL key for at least 2 seconds until you hear a

1-9

confirmation tone.

∗

Choose a number from 0 - 9.

Enter a name.

choose 0-9

ENTER NAME

BERGER

THE TELEPHONE

– 27 –

FUNCTION

Press the OK key (even if you do not wish to enter a name).

FUNCTION

∗

FUNCTION

Enter a number. Using the REDIAL k ey y ou can enter a dialling pause.

Confirm with OK.

Using the short dial keys

You can use the short dial keys for telephone calls and for sending fax es.

ENTER NUMBER

12345_

STORED

1-9

Press the SHORT DIAL key. On the display appears:

∗

Select using the keys 0 to 9. The corresponding name will appear on the display . If y ou hav e not entered a name the telephone number will appear on the display .

choose 0-9

1: 12345

Lift the handset or press the DIAL or LOUDSPEAKER key, depending

DIAL

on the machine. The fax machine will start to dial and the number is displayed. If you would like to send a fax press the START ke y.

DIALLING...

1: 12345

T elephone book

You can use the telephone book to select the number you wish to call by selecting the name. The number is then dialled automatically . All you ha ve to do is to store the numbers with the corresponding names first.

The telephone book function on your fax machine has capacity for up to about 50 numbers with their corresponding names. The e xact figure depends on the length of each entry .

You have two possibilities to store entries in your telephone book:

1. by selecting function 16

2. using the TELEPHONE BOOK key.

Storing numbers and names with function 16

FUNCTION

∗

Enter function 16.

∗

Press the OK key.

Enter a name.

Press the OK key.

∗

Enter the telephone number by using the dial pad.

Press the OK key. A confirmation will appear briefly on the display.

16 store number

ENTER NAME

BERGER

ENTER NUMBER

12345_

STORED

– 28 –

Storing numbers and names with the TELEPHONE BOOK key

Press the TELEPHONE BOOK k ey for at least 2 seconds until you

A-Z

hear a confirmation tone.

∗

FUNCTION

∗

FUNCTION

Enter a name.

Press the OK key.

Enter the telephone number by using the dial pad. Using the REDIAL key you can enter a dialling pause.

Press the OK key. A confirmation will appear briefly on the display.

For names 20 characters can be entered, f or telephone numbers 40 digits. When the memory is full a warning signal will sound and the display will indicate MEMORY FULL. You will have to delete an entry before you can store a new one.

If you wish to store a number during a phone call hold down the TELEPHONE BOOK k ey f or at least 2 seconds and continue as described.

Using the telephone book

ENTER NAME

BERGER

ENTER NUMBER

12345_

STORED

Press the TELEPHONE BOOK k ey. The display shows the first entry

A-Z

in your list of names.

BERGER

Using the CURSOR LEFT or CURSOR RIGHT key...

A-Z

...or the TELEPHONE BOOK key

∗

... or the letters of the dial pad you can search through the name list.

CHOMSKY

As soon as the display shows the desired name, you can pick up the handset or press the DIAL or LOUDSPEAKER key, depending on the

DIAL

machine. Now the fax machine will start to dial and the number is displayed. If you want to send a fax, press the START key.

DIALLING...

12345_

Correcting and deleting stored short dial or telephone book entries

If you have entered a wrong letter or n umber in an entry of your short dial or telephone book directory you can correct the mistake. If you no longer need a n umber you hav e stored you can delete it from the memory.

1-9

Press the SHORT DIAL key or the TELEPHONE BOOK key.

A-Z

THE TELEPHONE

The display shows either

∗

or the first name in the book. You can now search through the list using the dial pad.

choose 0-9

BERGER

CHOMSKY

– 29 –

1-9

FUNCTION

Then press the SHORT DIAL or TELEPHONE BOOK key for at least 2 seconds.

A-Z

Chomsky_

Press the CURSOR LEFT key until the entry is deleted and you hear a confirmation tone. Now you have 2 possibilities:

Correcting an entry

∗

FUNCTION

Enter the correct name and number using the dial pad and confirm each entry with OK.

Deleting an entry

Press the OK key. Press the STOP key if you do not want to delete your entry.

With the CURSOR LEFT/CURSOR RIGHT keys, you can again choose whether you really wish to delete the entry .

Confirm with the OK key . The f ollowing message appears on the display for 2 seconds:

delete: n

delete: ye

DELETED

On-hook dialling

The DIAL or LOUDSPEAKER key has the same eff ect as lifting the handset. You can enter a number and will hear the connection being made over the built-in loudspeaker .

DIAL

∗

*)Press the DIAL or LOUDSPEAKER key, depending on the device.

Dial the number you require. Y our machine will start to dial and you will hear the connection being made.

As soon as the other party answers, lift the handset and speak. The loudspeaker will be turned off automatically .

DIAL NUMBER

12345_

*)For fax machines without built-in answering device: DIAL key

For fax machines with built-in answering device: LOUDSPEAKER key

Hands-free operation (only for devices with built-in answering device)

You can let people in the same room take part in your telephone call. Please mak e sure that your f ax machine is situated on a smooth surface (not a soft underlay), because otherwise the microphone may be covered.

You can press the LOUDSPEAKER key at any time during the call. The telephone conv ersation can then be followed via the b uilt-in loudspeaker . At the same time, the built-in microphone is s witched on.

Replace the handset. You can no w speak with your hands free. If you wish to continue the conv ersation using the handset, simply lift the handset again. The

loudspeaker and microphone will be immediately switched off.

– 30 –

Muting the microphone

During the phone call you can mute your microphone in order to speak to someone in the same room without being heard at the other end of the line.

Press the MUTE/CALL TRANSFER k ey. Your microphone will be m uted and the person at the other end of the line will not be able to hear you. When you wish to continue the phone call press the MUTE/ CALL TRANSFER key again.

Call transfer

Y ou can transf er an existing phone call from your f ax machine to an additional telephone and vice versa. Call transf er is only possible with telephones connected in serial (see chapter 4 Fax switch/The fax switch in use with additional devices).

From fax machine to an additional telephone

Press the MUTE/CALL TRANSFER k ey during the phone call and replace the handset within 3 seconds

∗

From an additional telephone to the fax machine

∗

press the keys ∗ and 0 during the call and replace the handset within 3 seconds.

Your other telephone will ring for a maximum of 30 seconds. If you answer the call on an ad ditional telephone in time you will be able to continue the call otherwise the fax machine takes over the call again and rings for about 20 seconds. If you lift the handset of the fax machine in time, you can repeat the process. If you do not lift the handset in time the call will be disconnected.

Press the keys ∗ and 0 during the call. If the connection is successfully established, you will hear a tone. Replace the handset within 3 seconds.

Your fax machine will ring for a maximum of about 30 seconds. If you ans wer the call on the fax machine in time you will be able to continue the call otherwise the additional device takes over the call again and rings for about 20 seconds. If you lift the handset of the additional device in time, you can repeat the process. If you do not lift the handset in time the call will be disconnected.

Calls can only be transferred from the additional telephone to the fax machine if your additional telephone is set to tone dialling.

muted

call transfer

THE TELEPHONE

– 31 –

FAX

6 The fax

This chapter explains all fax functions provided.

Sending faxes

Which documents to use

In order to avoid transmission errors y ou must use good quality , legib le originals. Therefore , keep to the following guidelines:

single letters: several letters:

width: 148 - 217 m m width: 148 - 217 mm length: 100 - 600 m m length: 148 - 297 mm thickness: 0.05 - 0.2 mm thickness: 0.08 - 0.12 m m

Write clearly and legibly . Only use pens with dark ink (black/dark-blue , not yellow/orange/light g reen). Printed documents work best.

Documents shorter or smaller than specified risk getting stuck in the machine.

The following points are the most common causes of errors when sending faxes! Don’t send:

Feeding documents in

Pages from newspapers (printer’s ink).

Stapled pages or pages held together with paper-clips. Remove all staples and clips before sending.

Creased or torn pages.

Wet pages or pages with corrections made with correction fluid; dirty pages or pages with a glossy or laminated surface.

Pages joined with sticky tape or glue , with adhesiv e stic k ers such as “post-it®” notes, or pages which are too thin or too thick.

Pages written in faint pencil, cra yon, chalk or artist’s charcoal.

To avoid more than one page being fed at the same time, first f an out the stack and

then straighten it on a smooth surface.

– 32 –

Sending

∗

FINE/PHOTO

START

T ak e your documents (max. 10 pages) and insert them loosely with the printed side up in the document feed slot until you notice a tangible resistance . Then lea ve them. Push the document width adapter against the pages of your document(s), so that it guides them precisely without jamming them. The top page will then be taken automatically by the feeding mechanism and dra wn in slightly . Do not push this page further in, because otherwise several pages will be drawn in together when sending or copying.

If there is a document jam open the panel and pull the paper out carefully in one direction.

Dial the number you require.

Insert your documents face up into the paper feed slot (max. 10 letters).

Before attempting a connection you can select a higher resolution by pressing the FINE/PHOTO k ey. The corresponding pointer on the display will light up.

COPY

Press the START key.

The machine is attempting a connection.

12345_

FINE PHOTO DMM

DIALLING...

FINE PHOTO DMM

CONNECTING...

FINE PHOTO DMM

If the number you are calling is engaged or you cannot make a connection, your machine will automatically redial the number after some time. If no connection can be established in the third attempt, the procedure is interrupted.

T ransmission now begins . The recipient fax machine will now transmit it’s sender identification, which will appear in your displa y .

You can now check again whether you have dialled the correct number . If necessary y ou can interrupt transmission by pressing the STOP key.

If the recipient machine has no sender identification stored, the display will show:

If the transmission is not successful an error report will be printed out (see chapter 6 The fax/Transmission report—Error report).

During printing of the error report the CHECK DISPLAY lamp flashes. Press ST OP.

+43 1 12345

FINE PHOTO DMM

SENDING ...

FINE PHOTO DMM

THE FAX

– 33 –

Improving the picture quality

FUNCTION

Your fax machine normally operates with standard resolution. If y ou want to transmit detailed dra wings or documents with very small print, use the FINE setting. If y ou want to fax a photog raph, select the PHO TO setting. The original will be sent as black and white illustration in grey scales.

FINE/PHOTO

If you want to increase the resolution press the FINE/PHOT O k e y as often as needed until the desired pointer lights up.

15-MAY-00 12:30

FINE PHOTO DMM

After transmitting or, if there is no document in the feed slot, after 40 seconds the fax machine will automatically return to standard resolution.

T r ansmissions of documents will take longer in FINE or PHO T O resolution. In PHO T O resolution mode, the te xts become lighter and therefore less legible.

Polled reception

Polled reception means that your f ax machine can retrieve fax messages which hav e been prepared for collection from another fax machine.

Quick polling

∗

FUNCTION

Polling with code

With this function you can download information simply and quickly by dialling a number using the dial

pad with the handset replaced and confirm with the OK key.

Function 22—Polled reception is simple to operate and is v ery useful especially when the retrieved document is protected against unauthorised access by a code.

START

COPY

∗

FUNCTION

Select function 22.

Press the OK key. You will be asked for an authorisation code which will allow you to collect the document that is waiting.

If the fax machine you are calling has this facility and if the document has in fact been protected against unauthorised access with a code,

enter the code and confirm by pressing OK. If you do not need a code, simply press the OK key.

Press the OK key.

Enter the telephone number.

Press the START key.

22 POLLED REC.

CODE: _

CODE: 1234

ENTER NUMBER

12345_

DIALLING...

FUNCTION

∗

FUNCTION

∗

CONNECTING...

Polling codes work in accordance with the ITU international standard. Ho wev er, there are man ufacturers who use other processes and whose machines are therefore not compatible.

If the polled reception does not work with a specific number, try to poll manually. Lift the handset, dial the required number and then press ST AR T .

– 34 –

Faxing to sub-addresses

If you want to send faxes to fax databases or if you want to poll from these, some databases have a sub-address which you can add to the telephone number . This will sa ve you mone y in telephone charges. First enter the telephone number of the database and then press the R key. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses , please contact your polling service operator .

Polling send

You can allow a document to be polled from your fax machine.

FUNCTION

Select function 23.

∗

23 polling send

Press the OK key. You will be asked to enter a code. Subsequently, the document can only be polled by a fax user in possession of this code and with a fax machine that supports this function.

Enter a code. The code can be up to 20 char acters long. Confirm it

with OK. If you do not wish to use a code, just press the OK key.

Insert the document in the document feed slot. The document in your fax machine is now ready to be polled.

CODE: _

CODE: 1234

INSERT DOCUMENT

POLLING SEND RD

∗

FUNCTION

The operation is interrupted as soon as you remove the document.

Please note that you can still make telephone calls while this function is activated.

Polling codes work in accordance with the ITU international standard. Howev er , there are manuf acturers who use other processes and whose machines are therefore not compatible.

Delayed send

If you wish to make use of cheaper telephone rates, or if y our f ax correspondent is only av ailab le at particular times, you can program automatic transmission of a fax at a later time (within 24 hours).

FUNCTION

Select function 24.

∗

24 SEND LATER

THE FAX

FUNCTION

∗

FUNCTION

Press the OK key. The current time is displayed.

Enter the time when you wish the document to be sent.

Press the OK key.

TIME: ƒ6:00

TIME: 23:3¡

INSERT DOCUMENT

– 35 –

ENTER NUMBER

FUNCTION

12345_

SEND AT: 23:30

START

COPY

Insert the document.

∗

FUNCTION

Removing the document will terminate the “send later” status.

Please note that you can still make telephone calls while this function is activated.

Enter the telephone number.

Press the START or OK key. The fax machine is now ready to send

and displays the programmed transmission time.

Size compression

T o mak e sure that received f axes that are slightly longer than A4 siz e are printed on one page, these pages are slightly reduced vertically . If you want to receive f ax messages in the same size as sent b y your fax partner, please switch off this function.

FUNCTION

Select function 25.

∗

25 size compr.

FUNCTION

Reduction may cause faint stripes in PHO TO resolution.

Select with the CURSOR LEFT or CURSOR RIGHT key and confirm with the OK key.

size compr.: ye

Fax journal

The fax journal is a list of the last 10 received and transmitted fax es. You can choose whether to print out the journal immediately or automatically after 10 successful transmissions.

FUNCTION

Select function 41.

∗

Press the OK key.

Select with the CURSOR RIGHT or CURSOR LEFT key.

Press the OK key.

41 fax journal

journal: n

journal: ye

print: no

FUNCTION

Select with the CURSOR RIGHT or CURSOR LEFT key. Press the OK key.

– 36 –

print: every 1

15-MAY-00 12:30

Changing the transmission speed

Your fax machine automatically adjusts its transmission speed to the quality of the telephone line. If the line quality is poor, the automatic adjustment will take more time. In case that the poor line quality is already known it is useful to set the machine at a slower speed from the very beginning. This will sa ve time and money.

FUNCTION

Select function 21.

∗

21 SLOW(4800BPS)

FUNCTION

Press the OK key.

Make the desired adjustments with the CURSOR LEFT or CURSOR RIGHT key, then press the OK key.

4800 BPS: N

15-MAY-00 12:30

T ransmission report—error report

If you like your fax machine can print a transmission report ev ery time you send a document. This way y ou are given confirmation that your document has been received. Y ou can s witch on this function if required. If an error occurs during transmission you will be informed on the error report, which is printed out even if the transmission report function is switched off.

Select function 43.

∗

Press the OK key.

Select using CURSOR LEFT and CURSOR RIGHT keys, then press the OK key.

43 transm.repor

TRANSM. REP.:of

15-MAY-00 12:30

FUNCTION

THE FAX

Receiving faxes in memory—paperless fax reception

If there is no more paper in the paper feed mechanism or if the ink film is finished, any incoming fax will be received into memory. The DMM pointer appears on the displa y to indicate that the memory contains documents.

The display shows the number of the sending f ax machine or , if the sender has not stored any ID information, the following message is displayed:

As soon as paper and/or ink film are loaded, the fax machine automatically prints out all documents in memory.

When a fax message has been fully printed, it is deleted automatically from memory. If the printing process is interrupted, all fax messages not completely printed remain in memory .

If the memory is full, the CHECK DISPLAY lamp flashes and the message “MEMOR Y FULL” appears on the display. Your fax machine cannot store any more pages in memory.

– 37 –

+43 1 12345

FINE PHOTO DMM

RECEIVING ...

FINE PHOTO DMM

PRINTING ...

FINE PHOTO DMM

7 The answering device

FUNCTION

RECORD

(only for fax machines with built-in answering device)

Your fax machine is equipped with a digital telephone answering device . All recorded messages are stored in a solid-state electronic memory which has a recording capacity of about 15 minutes. There is neither a magnetic tape nor a cassette.

Switching on/off the answering device

Your answering device is factory-programmed with a recorded outgoing message and is already activated in both function 31 and function 32. You have the option of switching off the answering device in function 31. In function 32 your built-in answering device is always activated.

FUNCTION

Select for example function 31 and confirm with OK.

∗

On the display appears the current fax reception mode. Confirm this mode by pressing OK.

31 day

32 night

fax: quic

FINE PHOTO DMM

tam: on/lou

With the CURSOR LEFT/CURSOR RIGHT keys you can now choose the desired answering device mode. Please find detailed information about the modes in chapter 4 The fax switch/Da y mode and Night mode with built-in answering device.

Confirm with OK.

tam: of

15-MAY-00 12:30

After a preset number of rings the answering device is automatically switched on. The caller will then hear the first outgoing message followed by a short beep. The de vice will then switch to record and the caller can lea ve a message . At the end of the recording time the caller will hear the closing message. The device then s witches itself off . You can adjust the recording time with function 51.

Recording your outgoing messa ge

Your answering device is supplied with a prerecorded outgoing message. You can of course record your own outgoing message. This outgoing message will be heard b y callers as soon as the answ ering device is activ ated. You can ask the caller to leave a message. The outgoing message you record will be something lik e:

“Hello, this is Berger and Company. W e are sorry there is nobody availab le to take y our call at present, but if y ou leave your name and telephone number , we will get bac k to you as soon as possible . Please speak after the tone . If you w ant to send a fax, press START.”

When the programmed recording time has lapsed the caller will hear a closing message, e.g.:

“Thank you for calling. Goodbye.”

The answering device then switches itself off. Read the following procedure through completely and then record your outgoing messages. It is advisable to write your messages down first.

If your announcement is too long, your fax machine may not recognise the fax signal of your fax correspondent in time. Your announcement should therefore be as short as possible (max. 20 sec.).

Make sure that your fax machine stands on a flat surface (not a soft underlay), because otherwise the microphone may be covered.

Hold down the RECORD key for at least 2 seconds.

– 38 –

REC. OGM 1 ?

FINE PHOTO DMM

RECORD

Press the RECORD key again. Wait until you hear the confirmation tone. No w start to record your

message. P osition yourself about 20 cm from the fax machine . Speak slowly and clearly and avoid long gaps in the message. A black bar will move across the display to indicate how much memory is available f or the outgoing message. When it has moved right across the display, the device will switch itself off, in which case y ou can omit the next step.

ЯЯЯЯЯЯЯЯЯЯ

FINE PHOTO DMM

RECORD STOP

If you want to record only the first outgoing message, press the # key (SKIP FORWARD) after you have recorded it.

RECORD

RECORD STOP

Stop recording by pressing the RECORD key or the STOP key.

REC. OGM 2 ?

FINE PHOTO DMM

Press the RECORD key again. W ait until you hear the confirmation tone. No w start recording your closing message. The b lac k bar will again indicate how much memory is available.

Stop recording by pressing the RECORD or the STOP k e y. You do not need to do this if the device has switched itself off automatically.

ЯЯЯЯЯЯЯЯЯЯ

FINE PHOTO DMM

REC. COMPLETE

FINE PHOTO DMM

After a short time the two outgoing messages will be played back automatically . You can adjust the volume with the keys CURSOR

OGM 2 4

LEFT and CURSOR RIGHT (see chapter 3 Basic functions/Volume of the loudspeaker). The dur ation of each message is shown on the display, e.g.:

FINE PHOTO DMM

OGM 1 15

FINE PHOTO DMM

If you want to play back previously recorded outgoing messages, press the RECORD key only once. If you wish to record the outgoing messages again, repeat the entire procedure.

If you only wish to re-record the final announcement, press the RECORD key once for at least 2

seconds and then press the key

(SKIP FORW ARDS). You can then record the closing message

by pressing the RECORD key. To end the recording press the STOP key.

Adjusting the recording time

You can adjust the amount of time available for a caller’s message. This function helps to sav e memory space.

Select function 51.

∗

Press the OK key.

51 RECORD. TIME

FINE PHOTO DMM

REC. TIME: 30S

Press CURSOR LEFT and CURSOR RIGHT to choose between 30, 60, 120 seconds or the AUTO mode (unlimited recording time). Now press the OK key. Please note that A UT O mode is not a vailab le in all countries.

15-MAY-00 12:30

– 39 –

FUNCTION

DEVICE

THE ANSWERING

Listening to messages

CLEAR

After the first message has been recorded, the PLA Y/PAUSE key will start to flash. The display will indicate the number of messages

PLAY/PAUSE

recorded.

Press the PLA Y/PAUSE key. The first ne w message will be pla y ed back. The date and time the message was receiv ed will be shown on the display .

If you want to interrupt this message press the PLAY/P A USE k e y. When you want to continue with the messages, press the PLAY/ PAUSE key again.

After the first message has been played, the device will automatically begin to play back the second message.

MESSAGES:

FINE PHOTO DMM

1 15/05 12:30

2 15/05 13:00

PLAY/PAUSE

Press the # key (SKIP FORWARD) if you do not want to listen to the whole of the message. The next message will be pla yed.

Press the ∗ key (SKIP BACK) if you want to hear the message again. The message will be repeated immediately.

When all the messages have been play ed, the de vice will rev ert to its original state. The displa y will read:

If you press the PLAY/P AUSE key again, before any new messages are recorded, the device will play back all the old messages. Moving forwards or backwards is done in exactly the same way as for new messages.

V olume of messages

Press the PLAY/PAUSE key.

PLAY/PAUSE

Press the CURSOR LEFT or CURSOR RIGHT key while playing back the messages. The current v olume setting will be display ed.

If you wish to change the displayed value, press the CURSOR LEFT or CURSOR RIGHT key again until you obtain the desired volume.

3 15/05 13:30

MESSAGES:

1 15/05 12:30

SPEAKER: ßß

SPEAKER: ßßß

Deleting messages

Press the PLAY/P AUSE key . You will hear the first message.

PLAY/PAUSE

You can delete individual messages while you are listening to them.

If you want to delete the message which is currently being played, press the CLEAR key. You will be asked on the display if you really want to delete this message.

– 40 –

1 15/05 12:30

FINE PHOTO DMM

MESS.: 1 CLEAR

Press CLEAR again to confirm. You will hear a confirmation tone and

CLEAR

FUNCTION

CLEAR

the display will indicate that the message has been deleted.

You can delete all messages at once provided that you hav e already listened to them.

DELETED

CLEAR

Press the CLEAR key. To interrupt the deleting process press the STOP key.

Press the CLEAR key again and all messages will be deleted.

DELETE ALL MSGS

DELETED

Automatic forwar ding of messages

Y our f ax machine can automatically forw ard all incoming messages to another telephone number. Switch on function 55 FORWARDING and enter the telephone n umber to which you wish recorded calls to be f orwarded. You can select the number of messages to be forwarded at the same time. Your fax machine will wait until the selected number of messages has been received and then calls the desired number automatically . A te xt announcing the call forwarding is tr ansmitted when the connection is made. The party to which the calls are being forwarded needs to enter the access code (see function 52). If the correct access code is not entered within 40 seconds or an incorrect code is entered 3 times, your fax machine will disconnect the call. An example of an announcement might be: “Hello , there are messages for Mrs Berger;

please enter the access code.”

Select a desired reception mode in function 31 (see chapter 4 The fax

FUNCTION

switch). If the answering device is switched off, switch it on in this

function.

∗

Select function 55.

∗

tam: on/lou

FINE PHOTO DMM

55 FORWARDING

FINE PHOTO DMM

FUNCTION

∗

FUNCTION

RECORD

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key. You are prompted to enter the telephone number of the person to whom you want to forward your message.

Enter the telephone number.

Press the OK key.

FORWARD CALL:OF

FORWARD CALL: O

ENTER NUMBER

12345_

MESSAGE No.: 01

DEVICE

THE ANSWERING

Enter the number of messages you want to be forwarded at one time. With the CURSOR LEFT or CURSOR RIGHT key you can choose the number.

To record a new forwarding message, press the OK k ey. *

MESSAGE No.: 0

REC. FORWARD MS

Press the RECORD key. Wait until you hear a confirmation tone. Start speaking. Position

yourself about 20 cm from the fax machine. A black bar will indicate how much memory is available.

ЯЯЯЯЯЯЯЯЯЯ

REC. COMPLETE

– 41 –

STOP

Press the STOP ke y when y ou ha ve finished. The forwarding

FUNCTION

RECORD

FUNCTION

message will be played back. The fax machine is now switched to stand-by mode.

* If a forwarding message has already been recorded:

ForWarD MSG. 12

15-MAY-00 12:30

Forwarding

Press the OK key.

FUNCTION

Select with the CURSOR RIGHT or CURSOR LEFT key. If you wish to record a new forwarding message , select YES. If y ou w ant to use the existing message, select NO . Press the OK key to confirm. Then proceed as described above.

Recording a telephone con versation

You can record a telephone conversation with your f ax machine.

Press the RECORD key during the telephone conversation. The display will read:

Replace the handset or press the STOP ke y to stop recording.

STOP

The PLAY/P AUSE key flashes. Press the PLAY/PAUSE key to listen to the recorded conversation. The conv ersation can be deleted like a

PLAY/PAUSE

All the free space of the memory is available for this function. Existing messages will not be deleted. When the memory is full, a warning signal sounds and the CHECK DISPLA Y lamp flashes.

recorded message.

REC. MESSAGE:YE

REC. MESSAGE: NO

ЯЯЯЯЯЯЯЯЯЯ

MESSAGES: 1

1 15/05 12:30

Y ou cannot record a telephone con versation while handsfree operation is activ ated.

VIP code

(Ringing despite switched on answering device)

A caller can use a four-digit code to make the telephone ring after the answering device has tak en the call. This enables a person to whom you have giv en the code to reach you whilst all other calls are intercepted by the answ ering device. The VIP code is advantageous if you have switched the answering mode to SILENT in function 32. Since the fax machine still rings when using the VIP code you hav e the option of receiving important messages.

FUNCTION

∗

Select function 53.

∗

Press the OK key. The displa y will sho w the last code y ou entered. Your fax machine has been supplied with the code 9999 preset.

Enter a new code.

Press the OK key.

53 vip code

CODE: 9999

CODE: 1234

15-MAY-00 12:30

The VIP code (function 53) must not be the same as the access code (function 52). If you attempt to enter the same code the message CODE NOT OK will be display ed and you m ust select another code.

– 42 –

Recording Memos

FUNCTION

The memo function offers the applications “external memo” and “internal memo”.

External memo / announcement only

With this function, you can record a message which the caller can hear without being able to leave a message in return.

Select a desired reception mode in function 31 (see chapter 4 The fax

FUNCTION

switch). If the answering device is switched off, switch it on in this

function.

∗

Select function 54.

∗

tam: on/lou

FINE PHOTO DMM

54 MEMO MODE

FINE PHOTO DMM

FUNCTION

Press the OK key. Press the CURSOR LEFT or CURSOR RIGHT key to switch to the

external Memo mode.

Now press the OK key.* Press the RECORD key.

RECORD

Wait briefly for the confirmation tone. P osition yourself about 20 cm from the fax machine. Start to speak. A b lac k stripe shows the available memory space.

Press RECORD or STOP when you ha ve finished. The message will

RECORD STOP

be played back.

After playback the following messages will be displayed:

* If you have already recorded a Memo:

FUNCTION

If you have already recorded a Memo and want to use it again, press the OK key.

To record a new Memo, first make your selection with the CURSOR LEFT and CURSOR RIGHT keys then press the OK ke y. Continue as described above.

MEMO: OF

MEMO: EXTERNA

RECORD MEMO MSG

ЯЯЯЯЯЯЯЯЯЯ

REC. COMPLETE

MEMO 12

MEMO MODE

USE OLD: YES

USE OLD: NO

DEVICE

THE ANSWERING

Internal Memo / “Note pad”

You can record a personal message with this function. Y our f ax machine thus becomes a “note-pad” f or you and the people around you. Messages can be heard on the fax machine itself or by remote control from a telephone.

FUNCTION

Select function 54.

∗

Press the OK key.

Using the CURSOR LEFT and CURSOR RIGHT keys select the internal Memo function.

– 43 –

54 MEMO MODE

FINE PHOTO DMM

MEMO: OF

FINE PHOTO DMM

MEMO: INTERNA

FUNCTION

Then press the OK key.

RECORD

FUNCTION

Press the RECORD key. W ait briefly for the confirmation tone. Start to speak. Position yourself about 20 cm from the fax machine. A blac k stripe shows the available memory space.

RECORD MEMO MSG

ЯЯЯЯЯЯЯЯЯЯ

RECORD STOP

Press the RECORD or STOP ke y when you have finished. The message will be played back.

REC. COMPLETE

MEMO 12

Internal Memos can be played back and deleted just like normal messages.

MESSAGES: 1

Remote access

You can also control the answering device functions on your f ax machine from any telephone. If the telephone y ou wish to use has tone dialling, you can use it directly. If you use a telephone which only has pulse dialling, y ou need a dialling box. Consult your dealer in this case.

Preparing your fax machine for remote access

Before you can use the remote control or remote access facilities you have to enter an access code.

This code serves at the same time as access code for function 55 Forwarding.

FUNCTION

Select function 52.

∗

52 ACCESS CODE

FINE PHOTO DMM

FUNCTION

∗

Press the OK key. You will be asked to enter your code. If you do not want to enter a code press STOP.

Enter the four digit code.

Press the OK key. The code is now stored.

code: 0000

code: 4321

15-MAY-00 12:30

Remote access of the answering device

You may wish to play back messages when y ou are a wa y from home . Call your fax machine and wait until you hear the outgoing message. Enter your four digit access code. The outgoing message is interrupted. If the outgoing message does not stop playing

after you have pressed the first key of the code, press the first key again. Enter the rest of the code only after the outgoing message has stopped playing. You will hear a brief confirmation tone after ev ery digit.

When you enter the remote access using a mobile phone or from abroad, you must wait at least 1 second between each code digit.

When you hav e entered the fourth digit, you will either hear one confirmation tone which means that the code is accepted or four short whistle tones which indicate that one or more of the four digits was wrong. You have three attempts at entering the right code number, after which y ou will be disconnected.

Once you have entered all four digits correctly you will be able to listen to all new messages. If no new messages have been recorded you must wait f or a second confirmation tone before entering further commands.

– 44 –

You can now enter more commands or you can replace the receiver to end remote access. Below you will find a table showing all functions which can be carried out remotely.

Make a note of your code by incorporating it in a longer number, for example, so that it cannot be recognised by other people. If you wish to change your code, repeat the above procedure and enter a new code.

To switch the remote access function off again, enter 0000 as 4 digit code. Ensure that the access code (function 52) is not the same as the VIP code (function 53) for y our ans w ering device. If you try to enter the same code, the message CODE NOT OK appears in the display. Y ou must then select another code .

Function Key Description

REPLAY INCOMING MESSAGE

The message you are just listening to will be repeated. PLAY SKIP FORWARD RECORD OUTGOING MESSAGE

PLAY OUTGOING MESSAGE DELETE INCOMING MESSAGE

DELETE ALL MESSAGES

DAY-MODE

STOP

Your messages will be played back.

Move to next message.

After pressing key 4, you will hear two confirmation tones. Press key

again. You will hear a long confirmation tone. Now speak y our new

outgoing message. After you ha ve finished, press k ey

again. Your new outgoing message will now be played back. Afterwards you will hear a long confirmation tone.

Pressing key 5 you can hear your current outgoing message.

You can delete the message you are listening to by pressing ke y 6 .

You will hear two confirmation tones. You must press key

again within

five seconds to execute the delete command.

You can also delete all messages at once. Press k e y 6, if you are not listening to a message. You will hear two confirmation tones. You must press key 6 again within 5 seconds in order to execute the delete command.

You can set your fax machine to D AY mode by pressing key 7. You will hear a long confirmation tone. TIMER mode is deactivated b y this command.

The current command is interrupted.

NIGHT-MODE

Repeat current message

1 6

Play

Skip forward

Record outgoing messages

Play outgoing message

STOP

FUNCTIONS

Delete message:

Current message

Press ➧ Press , deleted➧

All messages

Press ➧ Press , deleted➧

DAY-Mode:

Press , (DAY-Mode activated)➧

NIGHT-Mode:

Press , (NIGHT-Mode activated))➧

You can set your fax machine to NIGHT mode by pressing k e y 9. Y ou will hear a long confirmation tone. TIMER mode is deactivated b y this command.

DEVICE

THE ANSWERING

Remote access:

Enter telephone number

6 6

Wait for outgoing message

Listen to new

messages

➧ ➧

Enter access code

➧

Enter function

– 45 –

XX X X

8 Additional functions

This chapter explains additional possibilities and functions of your fax machine.

Copying

You can use your fax machine to make copies of an original. When copying y our f ax machine switches automatically to resolution FINE. Y ou ma y also choose PHO TO resolution when cop ying photographs or for an e ven finer definition.

Hold your documents face up. The documents must rest against the document width adapters. To prevent several sheets being dra wn into the machine at once, please straighten the documents to the same height before inserting them in the document feed (see also chapter 6 The fax/ Sending faxes). You can load up to 10 pages at once.

DIAL NUMBER

FINE/PHOTO

START

COPY

If your local copies or received f axes are blank, the document was inserted the wrong way.

You can interrupt the process of copying by pressing the STOP key.

Choose the desired resolution by pressing the FINE/PHOT O k ey.

Press the START/COPY key.

The document will now be fed into the machine. It will appear at the front of the machine again. The last page of the cop y will appear completely in front of the document outlet. Pull it out softly.

DIAL NUMBER

FINE PHOTO DMM

COPYING ...

EASY LINK—Setting additional devices

This function enables you to enter three codes. These codes are used when you receiv e a call on the additional telephone or wish to transfer a call or fax to your fax machine.

1. Code for starting your fax machine from another telephone (default:

2. serial: Code for transferring a call from another telephone connected serial to your fax machine (default: Please note that when using this code you have to replace the handset of your additional device after you have entered the code. See chapter 5 T elephone/Call transfer.

3. parallel: Code for switching off the fax machine of an additional telephone connected in parallel (default: For fax machines with built-in answering device: This code is also used to switch off the outgoing message if the answering device is already activated.

T o be ab le to use this function you must set your additional or cordless telephone to tone dialling. If y our telephone service is not compatible with this dialling method and requires pulse dialling, you must temporarily set your additional device to transmit tone dial signals. Please refer to the operating instructions of your additional device to find out how to make this temporary adjustment.

– 46 –

5).

∗

∗ ∗

0).

Only change the specified codes if absolutely necessary.

FUNCTION

Select function 34.

∗

34 easylink

FUNCTION

∗

FUNCTION

∗

FUNCTION

Press the OK key.

Enter a two-digit code. The first digit should be the ∗- or the #-sign. This code is used to start fax reception from an additional telephone.

Press the OK key.

Enter a two-digit code. The first digit should be the ∗- or the #-sign. This code is used with a serial-connected telephone to transfer a telephone call from an additional telephone (or cordless phone) to your fax machine. Please note that when using this code you have to replace the handset of your additional device after you have entered the code.

Press the OK key.

Enter a two-digit code. The first digit should be the ∗- or the #-sign. This code is used with a parallel-connected telephone to transfer a telephone call to an additional telephone. By entering this code on the additional telephone you can deactivate your fax machine.

fax recept: *5

fax recept: *6

transfer: *0

transfer: *1

rel. line: **

For fax machines with built-in answering device: by entering this code, you can stop the outgoing message of your answering device after it has already been activated.

Press the OK key.

rel. line: *2

15-MAY-00 12:30

Please note that the three codes must be different. If you enter the same code more than once, the following message appears on the display: “CODE NOT OK”.

HELP function

INSTALL

HELP

Briefly press the HELP key. You will receive a printout explaining how to use the most important functions.

PRINTING ...

FINE PHOTO DMM

Short dial and telephone book list

If you would like to print out a list of all stored short dial- and telephone book-numbers please proceed as follows:

Select function 42.

∗

Press the OK key. Your fax machine will then print out the list.

42 dialling lis

PRINTING ...

FUNCTION

FUNCTIONS

ADDITTIONAL

– 47 –

Fax reception: EXPERT

FUNCTION

As already described in chapter 4 The fax switch, se ver al standard fax reception modes are av ailable. Your fax machine is optimally set when you select one of these modes. Ne vertheless, in EXPERT mode y ou can set the ringing parameters of your fax machine and other devices yourself:

You are able to set the total number of rings enabling you to control how many times y our fax machine and additional phones ring when receiving an incoming telephone call. Also , depending upon the configuration serial or parallel (see chapter 4 The fax switch) you will be able to define how many rings are toll free for the calling party or how many times the additional phones will ring. For units with a built-in answering device, you can also define whether or not to mute the loudspeaker while the caller is leaving a message.

FUNCTION

Select function 31 DAY or 32 NIGHT and confirm with OK.

∗

Press the CURSOR RIGHT key as often as necessary until the EXPERT mode appears on the display.

Confirm with the OK key. With the CURSOR LEFT/CURSOR RIGHT keys you can set the

number of ringing signals after which your fax machine switches to fax reception.

To confirm your choice, press the OK key. With the CURSOR LEFT/CURSOR RIGHT keys, you can select how

many of the ringing signals are toll free to the caller. The toll free ringing signals are also heard on the additional telephones. If you enter TOLL FREE: 0, f axes will be receiv ed in silence . A utomatic f ax reception may be impaired if you select a v alue higher than 5 for T OLL FREE. In this case, the toll free rings must be reduced to a value less than 5.

To confirm your choice, press the OK key.

Additional information for fax machines with built-in answering device:

You can switch your answ ering device on or off with the CURSOR LEFT/CURSOR RIGHT keys. In addition you can select whether or not to mute the loudspeaker while the caller is leaving a message.

Fax: exper

total rings: 05

total rings: 04

tollfree ring:0

15-MAY-00 12:30

tam: on/lou

tam: on/mute

To confirm, press the OK key .

Please note that your built-in answering device cannot be switched off in NIGHT mode.

If you have connected an external answering machine, a smaller number of rings must be set on the answering machine than on the fax. Check the number of rings before your external answering machine responds. If you have a serial configuration the total rings of your fax machine must be set to a higher level than the rings of the answering device. If your configuration is parallel the toll free rings of your fax machine must be set to a higher level than the rings of your answering device. Set your fax machine in accordance with the table below:

Answering machine: Fax machine:

1 ring 3 rings 2 rings 4 rings 3 rings 5 rings

15-MAY-00 12:30

– 48 –

9 Troubleshooting

The following table contains an overview of the most frequent operating errors or problems and their possible causes and remedies. Before calling our service desk, please consult this table which has been compiled by our service engineers. In most cases you will be able to solve the problem on your own.

If you cannot rectify a fault using the instructions provided, please disconnect from the mains. Wait at least ten seconds and reconnect.

If the fault recurs, please contact your customer information centre.

The faxes are of poor quality

Possible cause RemedyError

You or your fax correspondent receive blank pages.

Fax es are of poor quality . The document contains photographs or

Your fax or your recipients fax machine produces black lines when printing.

Your fax machine produces white lines when printing.

Your fax correspondent sends the wrong (blank) side of a document.

The printer is faulty .

small print. The document lacks contrast. Your fax machine is faulty.

There is paper in the sheet feeder or the scanner is dirty.

Your fax machine is faulty.

Your thermal print head is dirty. Copy a black page several times until the

Your fax correspondent must feed the document properly .

Test the fax machine by making a copy. If your copy is faultless the correspondent's fax machine might be defective. Call service if necessary.

Change the resolution setting to FINE or PHOTO.

Check the document. Test the fax machine by making a copy. If

your copy is faultless the correspondent's fax machine might be defective. Call service if necessary.

Open the operation panel and remove the paper from the document feed slot.

Test the fax machine by making a copy. If your copy is faultless the correspondent's fax machine might be defective. Call the service if necessary.

lines disappear.

– 49 –

TROUBLE-

SHOOTING

Problems when establishing a connection

Possible cause RemedyError

You cannot phone or send faxes. Wrong dialling mode selected.

You are operating your fax machine on a private branch exchange and have not set it accordingly .

TRANSM. ERROR

CHECK

DISPLAY

Error report

NO CONNECTION

The telephone connection is of poor quality.

The recipient has a paper jam or has run out of paper.

Your fax partner’s line is busy, does not answer or a different device answers.

REDIAL FAILED

Your fax machine is not properly installed

NO LOOP CURRENT

or not properly plugged in.

Change the dialling mode with function

15. In Function 15, select PABX: Yes.

T ry again or send the fax at reduced speed (function 21).

Call your fax partner.

Try later or draw your fax partners attention to a possible installation fault.

Check the installation of your fax machine.

NO DIALTONE

When you lift the receiver of your fax machine you do not hear the dial tone.

busy

fax transmissions are constantly

interrupted.

You cannot send any faxes (y ou have set the ringing signals with EXPERT mode).

You are connected to a PABX system. You have connected your telephone

cable to socket on the bottom of your fax machine identified with EXT .

Y ou ha ve connected the telephone cable to the socket marked EXT.

Your fax correspondent has a fax machine that cannot receive the usual standard identifying signals.

You have set the total number of rings (TO TAL RINGS: _) to a too high value . For many fax machines, the call establishment procedure is too long, and transmission is interrupted.

Check the settings in function 15. Connect your telephone cable to the

socket on the bottom of your fax machine identified with LINE.

Plug the telephone cable into the socket marked LINE on the base of the fax machine.

Try to send the fax manually: press the DIAL or LOUDSPEAKER key and dial the fax number . You will hear the call being established. If the receiver is using an automatic answering machine, wait until you hear a tone after the prerecorded message and then press the START key.

Set the total rings or the toll free rings to a lower value than 5 in function 31 or 32 FAX:EXPERT.

– 50 –

Other

Possible cause RemedyErrors

Copy is blank. Document loaded the wrong way up .

Printer or scanner faulty .

On lifting the handset of your fax machine you hear a tone or silence.

On lifting the handset of an additional telephone you hear a tone or silence.

On lifting the handset of an additional telephone you hear in the background the ringing tone or, depending on the device type , the activated outgoing message of your own built-in answering device.

Received documents do not appear as normal at the front of the fax machine.

Only for fax machines with built-in answering device:

You have switched on your answering device and cannot receive any faxes.

The caller is trying to send a fax. Press the START key. Then replace the

The caller is trying to send a fax. You can start your fax machine by

Your additional telephone is connected in parallel.

Paper jam. Open the operation panel and ink film

You use background music.

Y our outgoing message is too long.

Load the document with the printed side up. Service.

handset.

pressing keys

Press the ∗ key twice to switch off the ringing tone or the outgoing message. You can now make a call without interferences (see chapter 4 Fax switch/ Use of additional devices).

cover . Leave the paper refill flap closed. Pull the crumpled paper out carefully from inside.

Record a message without music.

Record a shorter announcement (no longer than 20 seconds).

and 5 .

∗

close pap. cove

PAPER JAM

DOCUMENT JAM

external phone

INKFILM LOW

Your ink film cover is open. Close the cover .

One sheet or more sheets of paper were not drawn in straight.

T oo many sheets inserted (more than 50 sheets).

One document was not drawn in straight or more documents were both drawn in at the same time.

Y ou are now using an additional telephone.

Your inkfilm is nearly used up. Get a new inkfilm.

Open the operation panel and the ink film cover and pull the paper carefully outwards from the inside.

Open the operation panel and pull the paper carefully outwards in one direction.

This is not a fault!

TROUBLE-

SHOOTING

– 51 –

Service code

FUNCTION

Function 45 Service code is used to delete some or all of your changes to the factory settings. This function enables you to partially or fully reconfigure your device. It is especially helpful if you ha ve modified settings b ut find that your f ax machine does not respond as expected.

Only use this function when absolutely necessary. If you are satisfied with your changes to the factory settings you should not use this function.

After deleting some or all of your custom settings please rerun EASY INSTALL.

The following codes are at your disposal:

Code No. 7117

This code erases all your modifications to the factory settings. The f ax machine will theref ore react in exactly the same way as on first installation.

Code No. 7140

When you enter this code, all your entered settings and data will be erased, except for:

• your personal outgoing message in your answering device *

• received messages *

• stored short dial numbers

• stored telephone book numbers

• your name

• your telephone number

Example for using a service code:

∗

FUNCTION

Select function 45.

Press the OK key.

∗

Enter a code.

Press the OK key.

)

45 service code

CODE: _

code: 7140

sure: n

FUNCTION

With CURSOR LEFT/CURSOR RIGHT you can select whether you really want to delete your settings . Confirm with OK. Your fax machine will be reset to its original configuration.

*) only for fax machines with built-in answering device

sure: ye

15-MAY-00 12:30

– 52 –

Care and maintenance instructions

B C D

The scanner glass and rollers of your fax machine should be cleaned of paper dust and scuff when necessary.

Before opening the fax machine, make sure that you are electrically discharged by e.g. touching the metal housing of a grounded appliance, a water pipe or radiator.

Use a soft, fluff-free cloth lightly moistened with a little alcohol (96%). You can also use a special cloth for cleaning fax machines, which is available on the market. Do not allow any moisture to penetrate inside the device.

Fouling by copying or sending fax messages

Clean the scanner glass, scanner roller , document feed roller and facing rubber lips

Open the operation panel by raising it at the recess in the middle. If you hear a slight click, the panel is latched into place.

Hold down the FINE/PHOT O ke y on the operation panel: the scanner

FINE/PHOTO

roller (C) will begin to turn. You can then clean the scanner roller evenly by lightly rubbing the cloth over it.

Fouling by received fax messages

Clean printer roller

If the paper feed mechanism contains paper please remove it.

Lightly wipe the scanner glass (B) and rubber lip (D) with a cloth. Carefully turn the document feed roller (A) by hand and wipe it gently with the cloth.

clean roller

Using a cloth as described above, wipe the grey printer roller (E). To clean the entire roller turn the roller b y hand.

1. Open the operation panel as described above (1).

2. Then open the ink film cover by pressing both blue release levers back at the same time with both hands and then folding back the ink film cover (2).

Do not use the fax cleaners available on the market which are drawn through the machine automatically. By doing so you can damage your fax machine!

When cleaning is complete, close the ink film cover and the operation panel.

– 53 –

TROUBLE-

SHOOTING

10 Appendix

T echnical specification

Compatibility ITU Group 3 T ype of connection outside line (PSTN) / extension (PABX) Flash times Singapore: outside line (PSTN): 600 ms

extension (PABX): 600 ms

other countries: outside line (PSTN): 100 ms

extension (PABX): 100 ms

Size of document width: single sheet 148 - 217 mm

several sheets 148 - 217 mm

length: single sheet 100 - 600 mm

several sheets 148 - 297 mm

thickness: single sheet 0.05 - 0.2 mm

several sheets 0.08 - 0.12 mm Printing paper A4 210 x 297 mm, 80g Largest scanning width 216±1 mm Resolution horizontal: 8 points/mm (200 dpi)

vertical: standard 3.85 lines/mm

fine 7.7 lines/mm

Photo mode 16 grey tones (fax machine without integrated answering device)

64 grey tones (fax machine with integrated answering device) Contrast control automatic Copying fine and photo resolution Data compression MH, MR Modulation V29bis, V27ter, V21 T r ansmission speeds 9600/7200/4800/2400 bps Sound power level stand by mode: <30 dBA

copy mode: <53 dBA Printing method inkfilm printer Fax paper standard A4 letter 210 x 297 mm Document feed up to 10 letters Fax switch DAY/NIGHT/TIMER Dimensions 357 x 253 x 160 mm (without paper tray) Weight about 3 kg Pow er consumption stand by: about 3 W

telephoning: about 5 W

sending a standard letter: ca. 20 W

receiving a standard letter: ca. 35 W Pow er supply 220-240 V / 50-60 Hz Speech recording time 15 minutes Speech output yes Allowed operating environment temperature: 5 - 40 °C

relative humidity: 15 - 85 % RH not condensing Recommended operating environment in use:

temperature: 17 - 28 °C relative humidity: 20 - 80 % RH not condensing

in unplugged status (ready for operation with loaded inkfilm and paper):

temperature: 0 - 45 ° C relative humidity: 15 - 85 % RH not condensing

– 54 –

Glossary

additional device, additional telephone You can operate your fax machine together with additional devices such as

(cordless) telephones, an answering machine etc. on a single telephone line. You have to enter some specific settings.

document The written note you want to send b y fax to another party. DTMF Short for: Dual Tone Multiple Frequency . With this signal you can start fax

reception from an additional telephone which has tone dialling.

fax switch, automatic and manual receive The fax switch analyses incoming calls and detects whether it is a normal

call or a fax call. If you have chosen automatic receive a fax will be received automatically and silently . If y ou hav e chosen manual receive, the f ax switch is not operating and fax es can only be receiv ed b y pressing START .

home telephone system (HTS) Many private households have installed a home telephone system. Such a

system offers the possibility of internal communication but operates on only one single telephone line.

incoming message The message a caller can leave when your answering machine is switched

on and he speaks after the beep tone.

inkfilm An “ink” coated foil (similar to a ribbon) for printing out on plain paper. outgoing message (OGM) As a factory setting an outgoing message is recorded. When your

answering machine is switched on the caller hears this message which is followed by a beep tone.

parallel When more than one telecommunication device is—depending on the

country—either connected parallel or serial (one after the other).

polling You can collect documents which have been prepared for collection at a

remote fax machine.

private branch exchange (PABX), Private branch exchange systems are common in most large companies.

They provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line.

PTT This is the term used for the network supplier e.g. B.T. pulse dialling The old dialling mode is pulse dialling. Every number key has a specific

number of pulses assigned to it.

sender identification On most fax machines the name and the number of the user can be

entered. This so-called sender identification will be printed on the fax receipt and will also appear on the display of the fax correspondent’s machine.

serial When more than one telecommunication device is—depending on the

country—either connected parallel or serial (one after the other).

TAM Abbreviation f or T elephone Ans wering Machine. tone dialling T one dialling is the modern dialling mode. Every ke y has a different tone

assigned to it.

– 55 –

APPENDIX

Index

Activating

timer mode 21

Additional devices

call transfer 31 connection 13 fax switch 20 setup 46 technical term 56

Adjusting the recording time ¹)

Answering device ¹) 38

adjusting the recording time

automatic forwarding of

messages 41 deleting messages 40 in DAY mode 23 in NIGHT mode 25 listening to messages 40 pointer on the display 6 recording a telephone

conversation 42 recording memos

Announcement only 43 recording your outgoing

message 38 remote access 44 switching on/off 38 VIP-code 42 volume of messages 40

Answering device¹)

recording memos

internal memo 43

Answering machine

fax switch 20 how to connect an additional

answering machine 13

Appendix 55 Arrows on the display 6

Base station of cordless

telephones proper location 7

Basic functions 16

Call duration on the display 26 Call transfer

from an additional telephone

to the fax machine 31 from fax machine to an

additional telephone 31

Caller ID 26

deleting entries from the

memory 27 Dialling a telephone number

of a received call 27 Searching through the

memory 26

Change

DA Y mode 22 names 18 NIGHT mode ²) 24 NIGHT mode ¹) 25 numbers 18 recording time ¹) 39 timer mode 21 transmission speed 37 type of ring signal 19

volume of loudspeaker 19 volume of messages ¹) 40

volume of ring signal 19 Cleaning the fax machine 53 Code

Easy Link 46

polled reception 34

polling send 35

remote access ¹) 44

service code 52

VIP ¹) 42 Configuration

parallel 21

serial 20 Connection

of additional devices 13

to separate sockets 14

to the same socket 13 of the fax machine 8 of the handset to the fax

machine 8 of the spiral cable to the

handset 8 to a home telephone system

14 to private branch exchange

14 to the power supply 9 to the telephone socket 8

Copying 46

feeding documents in 32

Cordless telephone

connection 13 fax switch 20 proper location of the base

station 7

Correct

stored short dial/telephone

book entries 30

Correct location

of the base station of

cordless telephones 7 of your fax machine 7

Correction

of names and numbers 18

Date

how to enter 9, 16

DA Y mode 22

configuring/checking 23

Day mode

pointer on the display 6

Deactivating

timer mode 21

Delayed send 35 Delete

messages ¹) 40 settings 52 stored short dial/telephone

book entries 30

Description of the device 6 Device description 6 Dial modes 9 Dialling

without lifting the handset 30

Dirty fax machine 53 Display

Caller ID 26 clock 21 Fax recept.: *5 46 language 16 pointers 6 Rel. line: ** 46

¹ only for fax machines with built-in answering machine ² only for fax machines without built-in answering machine

T ransf er: *0 46

DMM ¹)

pointer on the display 6 receiving faxes in memory

Document

good quality originals 32 technical term 56

Document feed roller

cleaning 53 Document feed slot 6 Document outlet 6 Document width adapter 6 DTMF

technical term 56 Duration

of recording time ¹) 39

Easy Install 13 Easy Link 46 Entering

display language 16

time and date 9, 16

your name 17

your telephone number 17 Error report - transmission report

EXPERT mode

explanation 48 External answering machine

connecting 13

Fax journal 36 Fax message

receive paperless 37

sending 33

insert documents 32 Fax recept.: *5 46 Fax reception

DA Y mode 22 EXPERT mode 48 NIGHT mode ²) 24 NIGHT mode ¹) 25 via computer/modem 22

Fax switch 20

alternatives 20 DA Y mode 22 EXPERT mode 48 in use with additional devices

NIGHT mode ²) 24 NIGHT mode ¹) 25 parallel configuration 21 serial configuration 20 technical term 56

timer mode 21 Faxing to sub-addresses 35 Feeding documents in 32 Fine mode

pointer on the display 6

sending a fax 34

when copying 46 Flashing

of Check Display lamp 4, 5

of the PLAY/PAUSE key ¹)

Forwarding

of messages ¹) 41 Front ink film compartment 6 Functions

Basic functions 16

overview 3

– 56 –

General view of functions 3 Glossary 56 Guarantee 61

Hands-free operation ¹) 31 Header

entering your name 17

entering your number 17 Help key 47 Help-key

pressing for at least 2

seconds 13

Home telephone system

connecting the fax machine

technical term 56 Hook-flash function 26 Hotline 61

Identity of the caller 26

deleting entries from the

memory 27 Important information 2 Improving the picture quality 34 Incoming message

technical term 56

Information

general 2

Ink film

cover 6 front compartment 6 loading the new ink film 11 rear compartment 6 removing the old inkfilm 10 replacing 10

technical term 56 Insert documents 32 Installation 7

connecting additional devices

to separate sockets 14 to the same socket 13

connecting the handset to the

fax machine 8

connecting the spiral cable to

the handset 8

connecting to a home

telephone system 14

connecting to a private

branch exchange 14

connecting to the power

supply 9

connecting to the telephone

socket 8

connection of additional

devices 13 correct location 7 Easy Install function 13 location of the base station of

cordless phones 7

Internal memo / "note pad" ¹) 43

Key allocation ²) 4 Key allocation ¹) 5

Language of display and reports

List

fax journal 36

Listening to messages ¹) 40 Loading

paper 12 the new inkfilm 11

Location

keys ²) 4 keys ¹) 5

Loudspeaker

regulate volume 19

Mains cable with power plug 6

connecting to the power

supply 9 Maintenance instructions 53 Making a call 26 Memo ¹)

announcement only 43

internal 43 Memory 37 Messages ¹)

delete 40

play back 40

recording time 39

regulate volume 40 Messages¹ )

forwarding 41 Microphone

muting 31 Millennium switch 16 Modem

connection 13

fax switch 20 Muting the microphone 31

Name

correction 18

entering 17 Names with numbers

correcting 30

deleting 30 Night mode

pointer on the display 6 NIGHT mode ²) 24

configurating/checking 24 NIGHT mode ¹) 25

configuring/checking 25 Note pad ¹) 43 Numbers

correction 18

On-hook dialling 30 Operating environment (tempera-

ture, humidity) 55 Operation panel 6 Operation panel ²) 4 Operation panel ¹) 5 Optimum mode of your fax

switch

parallel 21 serial 20

Other devices

call transfer 31 connection 13 fax switch 20

Other telephones

connection 13 setup 46

Outgoing message ¹)

recording 38 technical term 56

Overview

of all functions 3 of device components 6 of key allocation ²) 4 of key allocation ¹) 5 of the machine 2

PABX

connection 14

technical term 56 Packaging contents 2 Paper 55

feed mechanism 6

jam 13

loading 12

outlet 6

refill flap 6

removing 12

tray 6

tray extension 6 Paperless fax reception 37 Parallel configuration 21

DA Y mode 22

EXPERT mode 48

NIGHT mode ²) 24

NIGHT mode ¹) 25 Parallel connection

technical term 56 Photo mode

pointer on the display 6

sending a fax 34

when copying 46 Picture quality

improving 34 Pointers on the display 6 Polled reception 34 Polling

reception 34

send 35

technical term 56

to sub-addresses 35 Preparing your fax machine for

remote access ¹) 44 Print quality 34 Printer roller 6

cleaning 54

Printout

function list 3 no printout when copying 49 no printout when receiving a

fax 49 Problem solution 49 Programming

date and time 16 day mode 23 language of display and

reports 16

night mode ²) 24 night mode ¹) 25 type of ring signal 19 volume of ring signal 19 volume of the loudspeaker

your name 17 your telephone number 17

Proper location

of the base station of

cordless telephones 7

of the fax machine 7

PTT

technical term 56

Pulse dialling 9

technical term 56

Quality of telephone line 37

Rear ink film compartment 6 Recording

a telephone conversation ¹)

memos ¹) 43

your outgoing message ¹) 38

Redialling

deleting entries from the

memory 27

of the last 5 numbers 26 Rel. line: ** 46 Release levers for opening the

ink film cover 6

Remote access ¹) 44

preparing 44 Removing

the old ink film 10

the paper 12 Replacing

paper 12

the ink film 10 Reports

Language of reports 16 Resolution (FINE/PHOTO) 34 Ring signal

choose type 19

regulate volume 19 Rubber lips

cleaning 53

Scanner glass

cleaning 53 Scanner roller

cleaning 53 Sender identification

technical term 56 Sending

fax messages 32

feeding documents in 32

later 35

which documents to use 32 Serial

technical term 56 Serial configuration 20

DA Y mode 22

EXPERT mode 48

NIGHT mode ²) 24

NIGHT mode ¹) 25 Service code 52 Settings

correction 18

language of display and

reports 16 time and date 16 type of ring signal 19 volume of loudspeaker 19 volume of ring signal 19 your name 17 your telephone number 17

Short dial 27

correcting and deleting

entries 30 correction of names and

numbers 18 print stored numbers 47 storing short dial numbers

and names 27 using short dial numbers 28

Size compression 36 Spiral cable for the telephone

handset 6 connection 8

Stand-by mode 9 Storing

correcting stored short dial/

telephone book entries 30 deleting stored short dial/

telephone book entries 30 numbers and names with

function 16 28 short dial numbers 27

– 57 –

with the telephone book keys

Storing names with numbers

telephone book 28 Stripes in printouts 36 Sub-addresses

faxing to sub-addresses 35 Switching off

the answering device ¹) 38

the timer mode 21 Switching on

the answering device ¹) 38

the timer mode 21

TAM

technical term 56 T echnical specification 55 T echnical terms 56 T elephone book 28

correcting and deleting

entries 30

correction of names and

numbers 18 print stored numbers 47 storing names or numbers

with the TELEPHONE

BOOK 29 storing names with numbers

with function 16 28 using the telephone book 29

T elephone call

call duration appearing on the

display 26 hands-free ¹) 31 recording a conversation ¹)

T elephone handset 6

connecting the handset to the

fax machine 8

T elephone number

correcting 17 how to enter 17

T elephone numbers

correction 18

T elephones

how to connect additional

telephones 13

Time

how to enter 9, 16

TIMER mode 21

configuring/checking time 21 deactivating/activating 21

Timer mode

pointer on the display 6

T one dialling 9

technical term 56

T ransf er: *0 46 T ransmission report - error report

T ransmission speed

change 37

T roubleshooting 49

VIP code ¹)

ringing despite switched on

answering machine ¹) 42

Volume

of loudspeaker 19 of recorded messages ¹) 40 of ring signal 19

Wrong entries

correction 18

APPENDIX

Y our international guarantee

Dear customer,

Thank you for purchasing this PHILIPS product which has been designed and manufactured to the highest quality standards. If, unfortunately , something should go wrong with this product, PHILIPS guar antees free of charge labour and replacement parts during a period of 12 months from date of purchase. This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer. The PHILIPS guarantee applies provided the products are handled properly for its intended use, in accordance with its operating instructions and upon presentation of the original invoice or cash receipt, indicating the date of purchase, dealer´s name and model and production number of the product.

The PHILIPS guarantee may not apply if:

· the documents have been altered in any way or made illegible;

· the model or production number on the product has been altered, deleted, removed or made illegible;

· repairs or product modifications and alterations have been executed by unauthorised service organisations or

persons;

· damage is caused by accidents including but not limited to lightning, water or fire misuse or neglect;

· damage is caused by a power surge after a power cut.

Please note that the product is not defective under this guarantee in the case where modifications become necessary in order for the product to comply with local or national technical standards which apply in countries for which the product was not originally designed and/or manufactured. Therefore alw ays check whether a product can be used in a specific country . In case your PHILIPS product is not working correctly or is defective , please contact your PHILIPS dealer. In the event y ou require service whilst in another country , a dealer address can be given to y ou by the PHILIPS Consumer Help Desk in that country . In order to avoid unnecessary inconvenience, we advise you to read the operating instructions carefully before contacting your dealer. If you have questions which your dealer cannot ans wer or any related question please write to or call:

for the UK: for Ireland: for Hong Kong:

PHILIPS PHILIPS Electronics Ireland Ltd. PHILIPS Hong Kong Ltd. Consumer Communications Ltd. Consumer Information Centre Consumer Service Division P.O. Box 1056 Newstead Unit A, 10/F Park Sun Building Kingston & Surbiton Clonskeagh 103-107 Wo Y i Hop Rd. Surrey KT2 6YN Dublin 14 Kwai Chung, N.T . UNITED KINGDOM IRELAND HONG KONG

Phone: 0645-282828 Phone: 01-7640292 Phone: 2619-9663 Fax: 0181-7841406 Fax: 01-7640299 Fax: 2485-3574

The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union. This operation manual has been printed on chlorine-free, recycled paper, in line with the highest standards of

environmental friendliness. The used cardboard packaging as well as the cardboard proctecting your facility at its sides made of waste paper can

be recycled like waste paper; corresponding to your country´s demands dispose the plastic foils either for recycling or with your rubbish.

5103 506 1690.1

16084

This electronic facility cointains recyclable material. At the end of use of this facility please inform yourself about the corresponding recycling demands of your country .

– 58 –

Philips PPF251/05B User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

2 Installation

The correct location

INSTALLATION

Connecting the fax machine

Connecting to the telephone socket

Connecting the spiral cable to the handset

Connecting the handset to the fax machine

Connecting to the power supply

Replacing the ink film

Removing the old ink film

Loading the new ink film

Loading and removing paper

EASY INST ALL function

Connecting additional devices

To the same socket

To separate sockets

Connecting to a home telephone system

Connecting to a private branch exchange

T one or pulse dialling / priv ate branch exchange (PABX)

3 Basic functions

Language of display and reports

Entering time and date

Entering your number

“Your name” and “your telephone number” are transmitted at the top of each page (the first 4 mm) together with the date, time and page number.

Entering your name

“Your name” and “your telephone number” are transmitted at the top of each page (the first 4 mm) together with the date, time and page number.

Correction of names and numbers

Type of ring signal

Volume of the ring signal

Volume of the loudspeaker

4 The fax switch

The fax switch in use with additional devices

Serial configuration

Parallel configuration

TIMER mode

DAY mode

5 The telephone

Making a call

Redial

Short dial

T elephone book

Using the telephone book

On-hook dialling

Muting the microphone

Call transfer

From fax machine to an additional telephone

From an additional telephone to the fax machine

call transfer

6 The fax

Sending faxes

Which documents to use

Feeding documents in

Sending

Improving the picture quality

Polled reception

Faxing to sub-addresses

Polling send

Delayed send

Size compression

Fax journal

Changing the transmission speed

Receiving faxes in memory—paperless fax reception

Switching on/off the answering device

Recording your outgoing messa ge

Adjusting the recording time

Listening to messages

V olume of messages

Deleting messages

Automatic forwar ding of messages

Recording a telephone con versation

VIP code

Recording Memos

The memo function offers the applications “external memo” and “internal memo”.

External memo / announcement only

Remote access

Preparing your fax machine for remote access