Philips PPF211/05B User Manual

Page 1

Dear Customer,

Below you will find some of the most important functions of your fax machine.

PLAIN PAPER FAX MACHINE

You have bought a fax machine which is capable of printing on standard A4 sheets and offers special support for use with additional corded and cordless telephones. It also offers special features to simplify installation and convenient use.

PRINTING

Your fax machine is able to print a total number of 300 pages with a single ink film. For your convenience we have included an ink film for 50 pages and 10 sheets of A4 paper with a smooth surface for the best print quality.

AUTOMATIC TRANSMISSION

If you want to send a fax message or make a local copy on plain paper, you can place up to 10 pages in the document feeder. Each page is automatically transmitted or copied without further support.

ADDITIONAL (CORDLESS) TELEPHONE

Besides the capability to print on plain paper, your fax machine offers support for your additional corded and cordless telephones. You can either use your existing cordless telephone, or any new modern type suitable for use with the standard PTT network.

INSTALL/HELP KEY

To benefit easily from all functions and features, your fax machine also offers a dedicated INSTALL/HELP key. When pressed, your machine prints an overview of all the basic operations of the fax machine. This allows you to use more complicated functions without having to search for them in this user guide.

EASY INSTALL

INSTALL

keep pressed

HELP

The INSTALL/HELP key is also used to guide you through the installation of the product. When pressed for more than 2 seconds, you will automatically start the “EASY INSTALL” function. A sheet will be printed out and together with the display this printout will help you to set up your fax machine. Press the INSTALL/HELP key for 2 seconds and answer the questions on the display. You can verify this configuration by printing out the function list (3 times OK key).

for at least 2 seconds

On first installation of your fax machine please use the sheet “EASY INSTALL” enclosed with your packaging!

– I –

Page 2

SAFETY INSTRUCTIONS

Important information for safe installation:

· Never connect your fax machine to the power supply or telephone socket during a thunderstorm.

· Never connect the telephone or power connector in damp rooms unless these wall sockets are specially

designed for humid conditions.

· Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the

telephone line and/or the power cable is disconnected from the power line.

· Never install the fax machine close to radiators or air conditioners.

· Place the fax machine on a flat surface and ensure a minimum clearance of 10 cm between the fax machine

and other machines and objects.

· Make sure that your fax machine is stable and rests squarely on the supporting surface. Any fall can cause

severe damage to the fax machine and/or injury to people, especially small children.

· Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes,

cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

· Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).

Important information for safe operation:

Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire.

In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device. The exception to this rule is the cordless telephone detached from its base station.

To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the front ink film compartment. Opening the flap is strictly reserved to authorised service personal.

· Please read all warning notices and instructions and follow them precisely.

· Avoid operating the fax machine in direct sunlight.

· Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine.

Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).

· Never touch the power plug/socket, power connector or telephone socket with wet hands.

· Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to

people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

· Do not place any heavy object on the fax machine.

· Never block the ventilation openings of the fax machine.

· If the display breaks, a mildly corrosive liquid may leak out. Avoid contact with skin and eyes.

· In case of any damage caused to the housing of your fax machine in particular to power cables please remove

the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel.

Other instructions:

· If you have not connected your fax machine to the mains, it will not function at all—even for making telephone

calls.

· If you notice a change in the performance of your fax machine or the quality of its functions, please call your

service agent.

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Page 3

1 INTRODUCTION

2 INSTALLATION

INSTALLATION INTRODUCTIONBASIC FUNCTIONSTHE FAX SWITCH

∗

FAX

3 BASIC FUNCTIONS

4 THE FAX SWITCH

(operating modes, additional phones and answering device)

5 THE TELEPHONE

6 THE FAX

7 TROUBLESHOOTING

THE TELEPHONE THE FAXAPPENDIX

8 APPENDIX

– 1 –

TROUBLE-

SHOOTING

Page 4

Table of contents

1 Introduction .......................................... 3

Important information ...............................................3

Overview of the machine ......................................... 3

Location of controls .................................................4

General view of functions ........................................5

Description of the machine ...................................... 6

2 Installation ............................................ 8

The correct location .................................................8

Connecting the fax machine .................................... 9

Replacing the ink film............................................. 11

Loading and removing paper ................................. 13

Easy Install function............................................... 14

HELP function........................................................ 14

Connecting additional devices ............................... 15

To the same socket ....................................................15

To seperate sockets ................................................... 15

Connecting to a home telephone system ............... 15

Connecting to a private branch exchange.............. 16

3 Basic functions................................... 17

Language of display and reports............................ 17

Entering time and date........................................... 17

Entering your number ............................................ 18

Entering your name ............................................... 18

Correction of names and numbers......................... 19

Type of ring signal.................................................. 20

Volume of the ring signal ....................................... 20

Volume of the loudspeaker ....................................20

6 The fax ................................................. 29

Sending faxes ........................................................ 29

Improving the picture quality ................................. 31

Polled reception..................................................... 31

Faxing to sub-addresses....................................... 32

Polling send........................................................... 32

Delayed send ........................................................ 33

Size compression .................................................33

Fax journal............................................................. 34

Changing the transmission speed ......................... 34

Transmission report—error report ........................ 34

7 Troubleshooting................................. 35

Service code ......................................................... 38

Care and maintenance instructions ...................... 38

Poor output quality when copying or sending fax

messages ................................................................... 39

Poor output quality of received fax messages ............ 39

8 Appendix ............................................. 40

Technical specification .......................................... 40

Glossary ............................................................... 41

Index...................................................................... 42

Your international guarantee .................................. 44

4 The fax switch ..................................... 21

Operating modes ................................................... 21

TEL mode ...................................................................21

TEL/FAX mode ...........................................................21

TEL/SILENT FAX RECEPTION mode ....................... 22

Ring count ............................................................. 22

External telephones ............................................... 22

Response of external telephones in the

operating modes ........................................................22

Using external telephones ......................................... 23

Setting external telephones ....................................... 23

External answering device ..................................... 24

Response of external answering device in the

operating modes ........................................................24

Setting the external answering device ......................24

Checklist for malfunctions.......................................... 24

5 The telephone ..................................... 25

Making a call .........................................................25

Redial .................................................................... 25

Short dial ............................................................... 25

Telephone book .....................................................26

Correcting and deleting stored short dial or

telephone book entries ..................................... 27

Short dial and telephone book list ..........................28

On-hook dialling..................................................... 28

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Page 5

1 Introduction

Important information

Connection of your fax machine to the telephone line: your fax machine has been tested in conformity with

standards UL 1950, EN 60950 and IEC 950 and may only be operated on networks conforming to these standards.

Suppression:We hereby certify that the fax machine complies with EN 55022 VDE Part 1 Class B interference suppression.

This equipment is not designed for making telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

Keep the power plug free and easily accessible. The machine has no power on/off switch, so the plug is used to switch off the power.

The fax machine has been built exclusively for operation in the country of purchase. It complies to local telephone company regulations and will not function correctly in other countries.

When copying or sending fax messages or during a long telephone conversation on an external telephone, the handset on the fax machine may become slightly warm. This is normal as the machine will not be in standby and will be consuming more energy.

Please use only inkfilms as described on the complimentary roll supplied with your fax machine.

Overview of the machine

Check that the following items are included in the packaging:

1 Telephone cable with plug 6 Paper tray 2 Mains cable with power plug 7 Ink film 3 Telephone handset 8 Paper, A4 Format 4 Spiral cable for telephone handset 9 User manual 5 Fax machine 10 Easy Installation Guide

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Page 6

Location of controls

123456 7 89

1-9

A-Z

DIAL

START

COPY

ABC

FINE

STOP

PHOTO

FINE/PHOTO

TEL FAX FAX

FUNCTION

CHECK

DISPLAY

INSTALL

HELP

TEL/FAX

GHI JKL MNO

PQRS TUV WXYZ

DEF

11 12 13 14 1615

1 CURSOR LEFT key:

Press briefly: to select options/to adjust the volume/to delete a character Press and hold (at least for 2 seconds): delete a complete line

2 Display (also see chapter 1 Introduction/Description of the machine) 3 FUNCTION/OK key: for calling up functions/to confirm entries/for rapid access to fax reports 4 CURSOR RIGHT key: to select options/to adjust the volume/to insert a blank when entering a name 5 INSTALL/HELP key: Press briefly: printout of operating instructions for the most important functions

Press and hold (at least for 2 seconds): printout of an Easy Install guidance

6 TEL/FAX key: to select the different operation modes 7 Dial pad for entering numbers and names 8 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for 2 seconds): to store a name entry

9 SHORT DIAL 1 - 9: Press briefly: to select a telephone number

Press and hold (at least for 2 seconds): to store a telephone number

10 START/COPY key: to start transmission or to copy 11 STOP key: stops procedures 12 FINE/PHOTO key: to select a higher resolution when copying or sending (FINE—for text and graphics; PHOTO—for

photographs) 13 CHECK DISPLAY indicator lamp: if this lamp flashes, please read the message on the display 14 REDIAL key: to repeat the last 5 numbers you have dialled/to make a dialling pause between two digits 15 DIAL key: for dialling without lifting the handset 16 R key: for special functions e.g.: for the use with a private branch exchange (on a modern connection, for

switching to another call) and for using various functions provided by your service provider (call waiting etc.)

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Page 7

General view of functions

To keep the use of functions as simple as possible, they are grouped logically. You can print out a list of all functions:

FUNCTION

1 INSTALLATION

11 SET LANGUAGE 12 SET TIME/DATE 13 your teL. NO. 14 YOUR NAME 15 DIAL MODE 16 STORE NUMBERS

your name:

your tel. NO.:

dial mode: tone pabx: no faxswitch: ring count: 3

ROM VERSION: V1.87 BA UK

Press the FUNCTION key three times. Below please find an example of a function list:

2 FAX

21 SLOW (4800BPS) 22 POLLED REC. 23 POLLING SEND 24 SEND LATER 25 SIZE COMPR.

fax recept: *5 REL. LINE: **

FUNCTION LIST 15-MAY-99 12:30

3 FAXSWITCH

31 ring count 32 ext. phone

current settings

4 OTHERS

41 fax journal 42 DIALLING LIST 43 TRANSM.REPORT 44 RINGER TYPES 45 service code

Below you will find a list of all functions with a short description. The setting of these functions is explained on the pages indicated.

1 Set up 11 Set language Select the language of the display text ................................................... 16

12 Set time and date Setting time and date ............................................................................. 16

13 Your telephone number Enter your telephone number ................................................................. 17

14 Your name Enter your name .................................................................................... 18

15 Dial mode Setting the dial mode and for operation on an extention ......................10, 15

16 Store numbers Store names and numbers in the telephone directory .............................. 24

2 Fax 21 Slow (4800 bps) Setting for half-speed transmission......................................................... 32

22 Polled reception You can call up fax messages ............................................................... 29

23 Polling send Your fax message can be fetched .......................................................... 30

24 Send later Faxes will be sent later .......................................................................... 31

25 Size compression Size compression of received fax messages ......................................... 31

3 Fax switch 31 Ring count Setting the ring count ............................................................................. 21

32 External phone Setting additional devices ...................................................................... 21

4 Others 41 Fax journal Log of the last 10 fax documents received and sent ................................ 32

42 Dialling list Print out of stored names and numbers .................................................. 26

43 Transmission report Automatic print out of transmission protocols .......................................... 32

44 Ringer types Selection between five ringer types ........................................................ 19

45 Service code Deleting personal settings ...................................................................... 36

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Page 8

Description of the machine

1 Mains cable with power plug 2 Paper refill flap 3 Paper feed mechanism 4 Paper tray 5 Spiral cable for the telephone handset 6 Telephone handset 7 Operation panel 8 Document outlet

9 Document feed slot 10 Document width adapter 11 Paper outlet

56 728

910411

12 Front ink film compartment 13 Rear ink film compartment 14 Grey printer roller 15 Blue release levers for opening the ink film cover 16 Ink film cover

12 13 14

Whenever you are closing the ink film cover, one blank page will be printed out to check that both the paper and ink film are inserted correctly.

15-May-99 12:30

PHOTO TELFINE FAX FAX

The pointers on the display indicate different modes:

FINE / PHOTO indicates whether you are sending or copying with a higher picture quality or with grey

tones. If neither of the two is visible, the standard resolution is selected. To change the resolution use the FINE/PHOTO key.

TEL / FAX

/ FAX three different display arrows indicate the current operating mode. You can

select the desired operation mode with the TEL/FAX key.

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Page 9

2 Installation

This chapter explains the correct installation of your fax machine.

The correct location

30 cm

Your fax should be positioned near the telephone socket and near a mains socket. The fax machine must stand securely and stably on a smooth, flat, horizontal surface (no underlays such as carpets etc.). Avoid exposure to direct sunlight (the ink film is heat-sensitive) and close proximity with heaters, radio and TV sets, air conditioning systems, dust, water and chemicals.

INSTALLATION

Location of the base station of cordless telephones

If you would like to connect a cordless phone together with your fax machine, and if you place the base station in immediate proximity to the fax machine, please leave a clear space of at least 15 cm, otherwise you may hear acoustic interference in your handset.

15 cm

Since the paper outlet is at the front, do not place any objects in front of the machine. In order to avoid a paper jam, make sure that the surface close to the paper outlet is smooth. Rubber-like surfaces are not suitable.

The fax machine heats up during operation. Avoid heat build-up by ensuring that the machine is not covered. Place the fax in such a way as to ensure free circulation of air around it.

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Page 10

Connecting the fax machine

Connecting to the telephone socket

Turn the machine upside down. Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE. Insert the cable in the groove provided.

Then insert the telephone plug into the line socket.

In the UK: For all other countries:

Connecting the spiral cable to the handset

Plug one end of the spiral cable into the handset.

Connecting the handset to the fax machine

Insert the other end of the spiral cable into the socket identified with a handset symbol on the bottom of the machine and press it into the specially provided cable groove.

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Page 11

Connecting to the power supply

Please note that the handset must be replaced before you connect the machine to the power supply.

Plug the power connector into the back of the fax machine.

Plug the mains cable into the wall socket. The machine will carry out an internal test.

Afterwards you need to enter the current time and date (see below).

∗

FUNCTION

∗

FUNCTION

∗

Enter the correct time (e.g.

Press the OK key.

Enter the correct year (00 - 99, for the year 2000 select 00).

Press the OK key.

Enter the correct month (1 - 12).

1 2

for 12:30).

INSTALLATION

TIME: 1ˆ:00

TIME: 12:3¡

YEAR: ¢8

YEAR: 9¢

MONTH: ¡1

MONTH: 0¤

FUNCTION

∗

FUNCTION

Press the OK key.

Enter the correct day (1 - 31).

Confirm with OK.

DAY: ¡1

DAY: 1¤

15-MAY-99 12:30

If you do not enter the time and date or after you have pressed OK, the CHECK DISPLAY lamp flashes and the display reads as follows:

set time/date

If you then set time and date select function 12 “Entering time and date”.

If the fax machine has not yet been loaded with ink film and/or paper, the CHECK DISPLAY lamp flashes, and the following message appears on the display:

In standby mode (the display shows time and date) your fax machine is automatically in energy saving mode.

refill inkfilm

OUT OF PAPER

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Page 12

Tone or pulse dialling

Your phone can dial in two different ways. Older telephone systems usually work with pulse dialling whilst modern, digital systems use tone dialling. You can change the dialling mode of your fax machine. If you do not know which method your line uses, contact your telephone company.

Select function 15 by pressing the FUNCTION key and then enter

FUNCTION

number 15.

∗

15 dial mode

FUNCTION

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key.

Press the OK key again if you are operating your fax machine on a regular PTT line (for connection to a private branch exchange see chapter 2 Installation/Connecting to a private branch exchange).

DIAL MODE: TONE

DIAL MODE: PULSE

PABX: NO

15-MAY-99 12:30

Sometimes it is necessary to send tone dial signals to make use of certain services. If your telephone system works on pulse dialling, you can still send tone signals by pressing the key or the # key. All numbers are then transmitted in the tone dialling method. As soon as you replace the handset on the fax machine, your fax machine will switch back to pulse dialling.

If you have a digital telephone connection you should set your fax machine to tone dialling because this setting is the fastest dialling mode.

If you cannot establish the desired telephone/fax connection to the called party, select a different dialling mode.

∗

Replacing the ink film

The ink film supplied with your fax machine has a protective strip that must be removed before you load it.

You cannot receive or copy documents unless an ink film is loaded in the fax machine.

If the ink film is finished or if there is no ink film in the fax machine,

CHECK

DISPLAY

Before loading a new ink film you must remove the paper from the paper feed mechanism. Also follow the instructions on your ink film packaging!

the CHECK DISPLAY light flashes, and the following message appears:

To obtain optimum quality, please use only ink films as specified on your original roll. For safety reasons, do not use any other brands because they can damage your fax machine.

Open the machine by carefully lifting the operation panel at the recess in the middle. If you hear a slight click, the panel has latched into place.

refill inkfilm

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Page 13

Removing the old ink film

1. Open the ink film cover by pressing the blue release levers back with both hands.

2. Then carefully fold the ink film cover back.

If, on replacing the ink film, you notice that the colour of the grey printer roller has discoloured to black, you must clean the roller (see chapter 7 Troubleshooting/Care and maintenance instructions).

3. Press the empty roll of ink film on the left-hand side against the spring.

4. Lift the roll upwards on the left side in order to lift it out of its seat.

4 3

INSTALLATION

5. Remove both ink film rolls. They cannot be reused. Dispose of the ink film rolls with normal waste. Load a new ink film, because your fax machine cannot work correctly without it.

Loading the new ink film

1. Carefully remove the fixing strips from the new ink film. The ink film must not be damaged.

2. Hold the ink film so that the large roll is underneath and the blue gear wheel of the small roll is on the right. Lay the ink film in the rear ink film compartment by pressing the right-hand blue end of the large roll against the blue spring shaft.

3. Then fit the left-hand black end of the large roll on to the left-hand shaft.

4. Now take the small roll and lay it in the grooves provided in the front ink film compartment.

5. Turn the gearwheel of the small roll back to tension it. Make sure that the film is not creased.

6. Close the ink film cover by folding it forwards. Make sure that both release levers are engaged.

7. Then close the operation panel.

A silver strip is fixed to the start of the ink film, so the quality of the first few pages may be impaired.

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Page 14

Loading and removing paper

Loading paper

Before you can receive or copy documents, paper must be loaded in your fax machine. Please only use the following paper format: standard A4—210 x 297 mm. The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80 g/m machine.

paper. The smoother the paper surface the better the print quality of your fax

If there is no paper in the fax machine the CHECK DISPLAY light

CHECK

DISPLAY

1. Insert the paper tray in the slots provided behind the paper feed mechanism. You will hear a noise when the paper tray has clicked into position.

flashes and the following message appears on the display:

OUT OF PAPER

2. First fold the paper feed flap forwards until it clicks into position.

3. Insert max. 50 sheets of A4 paper (80g) up to the endstop in the paper feed mechanism.

4. Close the paper feed flap.

Never load paper while the fax machine is printing as this will cause a paper jam. Do not use paper that has already been printed on one side because it can jam the paper feed mechanism.

To prevent several sheets being drawn into the machine at once, first fan out the

paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed.

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Page 15

Removing the paper

INSTALLATION

1. Fold the paper feed flap forwards.

2. Pull the paper out.

Paper jam

Do not pull the paper out from the top of the machine because doing so can tear the paper and disrupt the functionality of the fax machine.

Easy Install function

3. Close the paper feed flap.

Open the operation panel and the ink film cover. Leave the paper refill flap closed, so that the paper is easier to remove. Pull the paper carefully outwards from the inside. Before closing the ink film cover, the ink film roll must be tensioned by turning the gearwheel of the front ink film roll forwards.

Using EASY INSTALL your fax machine will be configured according to your local conditions.

INSTALL

HELP

keep pressed

for at least 2 seconds

Press the INSTALL/HELP key for at least 2 seconds. Your fax machine will print one page with the header EASY INSTALL. Pull out the page firmly. Your fax machine will then guide you on the display through the first settings such as entering your telephone number or your name.

Please follow the instruction on the printed page.

HELP function

INSTALL

HELP

Briefly press the HELP key. You will receive a printout explaining how to use the most important functions.

– 13 –

PRINTING ...

Page 16

Connecting additional devices

In addition to your fax machine, you can also connect other devices, such as additional telephones, call-fee indicators, answering machines or modems to a single telephone line (for UK: So long as the Ringer Equivalent

Number (REN value) on the line doesn’t exceed 4. The REN value of this fax is 1).

If you want to receive fax messages by modem, make sure that your fax machine is set to the TEL mode.

To the same socket

(not in all countries)

You can connect additional devices to the same telephone plug.

a) Connecting to the telephone socket

(LINE)

b) Connecting the handset to the fax machine c) Connecting additional devices to the telephone plug

()

To seperate sockets

(not in all countries)

You can connect additional devices to seperate sockets on the same line even if they are in different rooms. Make sure that the fax machine is the first device connected.

Connecting to a home telephone system

(one PTT line)

Make sure that the fax machine is the first device connected to the line.

PTT

H T S

Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second.

There are no regulations for home telephone systems. Therefore we cannot provide you with generally valid operating rules. Refer to the operating instructions provided by the manufacturer.

– 14 –

Page 17

Connecting to a private branch exchange

(several PTT lines)

PTT

FUNCTION

P A

Connect the fax machine to an extension line of the private branch exchange (PABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15.

INSTALLATION

B X

Select function 15 by pressing the FUNCTION key and then

choosing number 15.

∗

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key in order to switch to operation on a PABX extension.

15 dial mode

DIAL MODE: PULSE

PABX: NO

PABX: yes

FUNCTION

∗

FUNCTION

Press the OK key.

Now enter the key that has to be pressed to obtain an outside line

(outside line access code). This is either

number.

, the R key or another

Press the OK key.

Press OK. Your machine will then check that the outside line can be obtained.

... if the check is successful, the following message will appear briefly in the display:

... if the check is unsuccessful, the following message will appear briefly in the display:

You will be asked to repeat the entry. Change either the dial mode or check the key for obtaining an outside line. However, if you have chosen the correct dial mode as well as the correct key and on the display still appears the message CHECK NOT OK, delete the key for obtaining the outside line by pressing the CURSOR LEFT key (

OUTSIDE LINE: 0

OUTSIDE LINE: R

CHECK: YES

CHECKING...

CHECK OK

CHECK NOT OK

DIAL MODE: PULSE

– 15 –

Page 18

∗

3 Basic functions

If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position.

If you want to keep a note of the factory settings on your machine for later, we recommend printing out a function list before you change any of the settings (press 3 x the OK/FUNCTION key).

If you want to delete your individual settings, you can do so in function 45 “Service code” (see chapter 7 Troubleshooting/Service code).

Language of display and reports

You can select the language in which messages will be displayed and reports printed out.

FUNCTION

∗

FUNCTION

Press the FUNCTION key.

Select function 11.

Press the OK key.

Select the language required using the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key to confirm.

FUNCTION NR.: __

11 Set language

LANGUAGE:ENGLISH

SPRACHE: DEUTSCH

15-MAY-99 12:30

Entering time and date

You can enter the current time and date. At the turn of the millennium your fax machine will switch automatically from 99 to 00.

FUNCTION

∗

FUNCTION

Press the FUNCTION key.

∗

Select function 12.

Press the OK key. Use the dialpad to enter time and date

(e.g.

for 12:30; see chapter 2 Installation/Connecting

to the power supply).

FUNCTION NR.: __

12 Set Time/date

TIME: ‚0:00

FUNCTION

Press OK when finished. Enter now the correct year, month and day.

Confirm each entry with OK.

∗

15-MAY-99 12:30

– 16 –

Page 19

Entering your number

“Your name” and “your telephone number” are transmitted at the top of each page (the first 4 mm) together with the date, time and page number.

Use the key ∗ or the key # to enter the “+”, that is often used in international fax numbers in front of the country code, and the CURSOR RIGHT key (

) to enter a space. The maximum number of digits you can use for your number is 20.

FUNCTION

∗

FUNCTION

∗

FUNCTION

Press the FUNCTION key.

Enter function 13.

Press the OK key.

Enter your telephone or fax number, for example:

Ireland +353)

Press the OK key, and your number is now stored.

Entering your name

“Your name” and “your telephone number” are transmitted at the top of each page (the first 4 mm) together with the date, time and page number.

11 533 24 4

(Country codes: UK +44,

FUNCTION NR.: __

13 your tel. no.

your tel. no.

+43 1 12345_

15-MAY-99 12:30

BASIC FUNCTIONS

When you enter a name (maximum 32 digits), the number keys are used to enter letters. Every key has a number of different characters. The following table shows which characters are entered by which key. Every time you press a particular key you will call up the next character. After the last character the sequence starts again from the beginning.

press

space

10x

11x

12x

13x

14x

15x

16x

(

)

[

]

– 17 –

Page 20

FUNCTION

∗

Press the FUNCTION key.

Enter function 14.

FUNCTION NR.: __

14 your name

FUNCTION

Press the OK key.

Example for entering your name:

∗

Press the key 2, for example. The cursor will remain in the same position.

Press the key 2 again. The key now enters the second letter marked on it.

Now press the CURSOR RIGHT key. The cursor moves one place to the right.

∗

FUNCTION

Now enter the next letter, e.g. with the key 3.

Complete your entry by pressing the OK key. Your entry is now stored.

your name

B¥

15-MAY-99 12:30

Correction of names and numbers

If you have entered a wrong letter or number in function 13 or 14 you can correct the mistake (this does not work in function 16 Store numbers). This is possible during the entering procedure as well as later. If you want to make your corrections later you have to select the functions for entering numbers or names once again.

berner_

ber_

BERGER

∗

FUNCTION

If you have made an incorrect entry you can change it as follows.

Press the CURSOR LEFT key. The character left of the cursor will be deleted. If you press the CURSOR LEFT key longer than for 2 seconds the whole line will be deleted.

Now enter the correct characters.

Confirm by pressing the OK key.

– 18 –

Page 21

Type of ring signal

You can choose between five different ring signals.

FUNCTION

Enter function 44.

∗

44 RINGER TYPES

FUNCTION

Press the OK key.

Select using the keys 1 to 5 . You will hear the signal you have selected.

Confirm your entry by pressing OK.

RINGER TYPE: 1

RINGER TYPE: 3

15-MAY-99 12:30

Volume of the ring signal

You can adjust the volume of the ring signal if the fax machine is in standby mode or if it is just ringing.

Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting for about 3 seconds.

RINGER: ßß

Change the volume by pressing the CURSOR LEFT or CURSOR RIGHT key until the desired volume is achieved.

RINGER: ßßßß

Volume of the loudspeaker

BASIC FUNCTIONS

You can adjust the volume at any time after pressing the DIAL key.

DIAL

Press the DIAL key.

Press the CURSOR LEFT and CURSOR RIGHT keys. The display shows the current setting.

If you wish to adjust the displayed value, press the CURSOR LEFT and CURSOR RIGHT keys until the desired volume is achieved.

Finish your entry by pressing STOP.

STOP

DIAL NUMBER

SPEAKER: ßß

SPEAKER: ßßßß

15-MAY-99 12:30

– 19 –

Page 22

FAX

PHOTO TELFINE FAX FAX

4 The fax switch

Operating modes

Your fax machine has three different operating modes. It is set to TEL/FAX mode by default which allows both automatic fax reception as well as the operation of an external answering device and external telephones. Use the TEL/FAX key to switch between the following operating modes:

• TELEPHONE

• TELEPHONE/FAX

• TELEPHONE/SILENT FAX RECEPTION

TEL mode

Press the TEL/FAX key repeatedly until the TEL arrow appears on

TEL/FAX

the display.

In TEL mode your fax machine will act like a normal telephone. On receiving a fax call (lift the handset of your fax machine and you'll hear a tone or silence) press the START key to start fax reception manually.

External telephones will continue to ring until either the fax machine goes off-hook or the handset is lifted at any of the external telephones. An external answering device can be operated in this mode, but automatic fax reception is not possible.

TEL/FAX mode

Press the TEL/FAX key repeatedly until the TEL and FAX arrows

TEL/FAX

appear on the display.

Your fax machine will ring both when a telephone and fax call is received. Fax reception will begin after a certain ring count when neither the handset is lifted nor a message is left on the connected answering device.

External telephones will ring and calls can be taken there. If a handset is not lifted, fax reception will be activated and the external telephones will no longer ring. This mode is ideal for operation with an external answering device (see subsection below on external answering device).

TEL/SILENT FAX RECEPTION mode

TEL/FAX

Press the TEL/FAX key repeatedly until the TEL and FAX arrows appear on the display.

When you receive a fax it is received automatically and your machine will not ring. The fax machine will perform a certain ring count when a telephone call is received. The fax machine will then activate fax reception.

External telephones will ring once and then be silent. An external answering device cannot be operated in this mode.

– 20 –

Page 23

Ring count

Use this function to choose the number of rings before your fax machine will automatically activate fax reception.

FUNCTION

∗

Choose function 31.

31 ring count

FUNCTION

Press the OK button.

Use CURSOR LEFT and CURSOR RIGHT to choose how often the device will ring in TEL/FAX and TEL/SILENT FAX RECEPTION mode, before fax reception will be started.

FUNCTION

Confirm with OK.

External telephones

Response of external telephones in the operating modes

You can make calls from your external telephones in all three operating modes.

TEL mode—When you receive a telephone call, all external telephones will ring until the handset is lifted either on one of the external telephones or on the fax machine itself.

TEL/FAX mode—External telephones will ring. If you do not lift the handset within the set ring count, fax reception will start and external telephones will no longer ring.

TEL/SILENT FAX RECEPTION mode—When you receive a telephone call external telephones will only ring once. The call must then be received on the fax machine.

RING COUNT: 02

RING COUNT: 03

15-MAY-99 12:30

FAXSWITCH

Using external telephones

Lift the handset on an external telephone. When you hear that you are receiving a fax call (tone or silence) you can activate your fax machine by pressing the keys

and 5. Should this fail to work press the START key of your fax

∗

machine.

When you've taken a call at one of the external phones and you hear in the background that the fax machine has already picked up, you can force the fax machine to hang up by pressing the

key twice. The call can then be

∗

continued without any disturbances.

If fax reception is activated during a call at an external telephone, you can stop the reception by pressing the STOP key on the fax machine itself.

External telephone settings

Only change the following codes if absolutely necessary:

FUNCTION

∗

Select function 32.

∗

Press OK key.

Enter two-digit code. First position should be a ∗ or # character.

32 ext. phone

fax recept: *5

fax recept: *6

– 21 –

Page 24

FUNCTION

∗

FUNCTION

Press OK key.

Enter two-digit code. First position should be a ∗ or # character.

Press OK key.

Please note that the two codes must be different. When you enter the same code several times, CODE NOT OK will be displayed.

To use this function you must set your external phone to tone dialling. If your telephone connection requires pulse dialling, you must reset your device briefly. Many devices with pulse dialling allow prefixing a code with ∗ or # in order to send signals in tone dialling. Please see the respective instruction manual for details.

External answering device

Response of external answering device in the operating modes

TEL mode—Your external answering device will pick up after a specific number of rings.

rel. line: **

rel. line: *2

15-MAY-99 12:30

TEL/FAX mode—Your external answering device will pick up after a specific number of rings. If the answering device does not pick up (e.g. no message is left), fax reception will be activated.

TEL/SILENT FAX RECEPTION mode—Operation of an external answering device is not possible in this mode.

Setting the external answering device

Please note that the ring count set in function 31 should be at least two rings higher than the ring count of the answering machine (see example). Generally, the ring count of the answering device should be as small as possible and the announcement texts as short as possible (maximum of 10 seconds).

Answering machine Fax machine

1 x ring 3 x rings 2 x rings 4 x rings 3 x rings 5 x rings

Checklist for malfunctions

1) Ensure that the TEL or TEL/FAX mode has been set.

2) Set the ring count of your answering machine to two and that of your fax machine to four.

3) The announcement text of your answering machine should be shorter than 10 seconds.

4) Avoid music in the announcement text.

5) If your fax machine has problems in recognising older fax machines that do not transmit the currently common

recognition signals, you should notify callers in the announcement text that the caller can start fax reception by pressing the

and 5 keys and then pressing the START key.

∗

6) If your answering machine has a “save function” (i.e. a function where the ring count changes once a new message

was left), you should preferably switch it off.

The answering machine may count the fax calls as well as received messages. Please note that the code for starting the fax reception from external telephones (default ∗ and

) is not identical to the one for remote query of new messages. If necessary, the code can be

changed in function 32 (see subsection on the setting of external telephones).

– 22 –

Page 25

5 The telephone

The R key allows you to use various services offered by the telephone service provider (call waiting, CLI, etc.). Contact your telephone service provider for more information.

Making a call

∗

If, after dialling, you hear the dial tone instead of a ringing tone, change the dial mode setting by selecting function 15.

Redial

You can redial the last 5 numbers dialled simply by pressing the REDIAL key.

Dial the desired number. If you enter a wrong digit, delete it using the CURSOR LEFT key. Lift the handset. The fax machine will dial. During the call, the call duration appears on the display after about 10 seconds.

Press the REDIAL key repeatedly until the desired number is shown on the display. Lift the handset. Your machine will automatically dial the last number shown.

Short dial

There are short dialling keys available which you can use to store numbers you dial frequently.

Storing a short dial number with name

∗

FUNCTION

1-9

FUNCTION

Press the SHORT DIAL key for at least 2 seconds until you hear a confirmation tone.

Choose a number from 0 - 9.

Enter a name.

Press the OK key (even if you do not wish to enter a name).

Enter a number. Using the REDIAL key you can enter a dialling pause. Confirm with OK.

choose 0-9

ENTER NAME

BERGER

ENTER NUMBER

12345_

STORED

THE TELEPHONE

You can also store a number whilst speaking on the telephone. Hold down the SHORT DIAL key at least for 2 seconds and continue as described. This option can be used if, for example, you have dialled a number and the number does not answer or is engaged. You can now save the number you have dialled on a SHORT DIAL key. Later you can call this number up with the touch of a key leaving you free to make other calls in the meantime.

– 23 –

Page 26

Using the short dial keys

You can use the short dial keys for telephone calls and for sending faxes.

1-9

Press the SHORT DIAL key. On the display appears:

∗

Select using the keys 0 to 9. The corresponding name will appear on the display. If you have not entered a name the telephone number will appear on the display.

choose 0-9

1: 12345

Lift the handset or press the DIAL key. The fax machine will start to dial and the number is displayed. If you would like to send a fax press

DIAL

the START key.

DIALLING...

1: 12345

You can also first lift the handset or press the DIAL key and then press the SHORT DIAL key followed by a key from 0 to 9. If you select a number using SHORT DIAL and pick up the handset afterwards, you can also add an extension number.

Telephone book

You can use the telephone book to select the number you wish to call by selecting the name. The number is then dialled automatically. All you have to do is to store the numbers with the corresponding names first.

The telephone book function on your fax machine has spaces for up to about 50 numbers with their corresponding names. The exact figure depends on the length of each entry.

You have two possibilities to store entries in your telephone book:

1. by selecting function 16

2. using the TELEPHONE BOOK key.

Storing numbers and names with function 16

FUNCTION

∗

FUNCTION

∗

Enter function 16.

∗

Press the OK key.

Enter a name.

Press the OK key.

Enter the telephone number by using the dial pad.

16 store numbers

ENTER NAME

BERGER

ENTER NUMBER

12345_

FUNCTION

Press the OK key. A confirmation will appear briefly on the display.

– 24 –

STORED

Page 27

Storing numbers and names with the TELEPHONE BOOK key

∗

FUNCTION

∗

FUNCTION

Press the TELEPHONE BOOK key for at least 2 seconds until you

A-Z

hear a confirmation tone.

Enter a name.

Press the OK key.

Enter the telephone number by using the dial pad. Using the REDIAL key you can enter a dialling pause.

Press the OK key. A confirmation will appear briefly on the display.

ENTER NAME

BERGER

ENTER NUMBER

12345_

STORED

You can also enter a telephone number first and then press the TELEPHONE BOOK key. Proceed as described above.

When the memory is full a warning signal will sound and the display will indicate MEMORY FULL. You will have to delete an entry before you can store a new one.

If you wish to store a number during a phone call hold down the TELEPHONE BOOK key for at least 2 seconds and continue as described above.

Using the telephone book

Press the TELEPHONE BOOK key. The display shows the first entry

A-Z

in your list of names.

BERGER

Using the CURSOR LEFT or CURSOR RIGHT key ...

A-Z

... or the TELEPHONE BOOK key

∗

... or the letters of the dial pad you can search through the name list.

CHOMSKY

As soon as the display shows the desired name, you can pick up the handset or press the DIAL key. Now the fax machine will start to

DIAL

dial and the number is displayed. If you want to send a fax, press the START key.

DIALLING...

12345_

After lifting the handset you can add an extension number, for example, to the number dialled from the telephone book.

Correcting and deleting stored short dial or telephone book entries

THE TELEPHONE

If you have entered a wrong letter or number in an entry of your short dial or telephone book directory you can correct the mistake. If you no longer need a number you have stored you can delete it from the memory.

1-9

Press the SHORT DIAL key or the TELEPHONE BOOK key.

A-Z

– 25 –

Page 28

The display shows either

choose 0-9

∗

1-9

or the first name in the book.

You can now search through the list using the dial pad.

Then press the SHORT DIAL or TELEPHONE BOOK key for at least 2 seconds.

A-Z

Press the CURSOR LEFT key until the entry is deleted and you hear a confirmation tone.

Correcting an entry

∗

FUNCTION

Deleting an entry

FUNCTION

Press the OK key. Press the STOP key if you do not want to delete your entry.

With the CURSOR LEFT/CURSOR RIGHT keys, you can again choose whether you really wish to delete the entry.

BERGER

CHOMSKY

Chomsky_

Enter the correct name and number using the dialpad and confirm each entry with OK.

delete: no

delete: yes

FUNCTION

Confirm with the OK key. The following message appears on the display for 2 seconds:

DELETED

Short dial and telephone book list

If you would like to print out a list of all stored short dial- and telephone book-numbers please proceed as follows:

Select function 42.

∗

Press the OK key. Your fax machine will then print out the list.

42 dialling list

PRINTING ...

FUNCTION

On-hook dialling

The DIAL key has the same effect as lifting the handset. You can enter a number and will hear the connection being made over the built-in loudspeaker.

DIAL

Press the DIAL key, depending on the device.

DIAL NUMBER

∗

Dial the number you require. Your machine will start to dial and you will hear the connection being made.

As soon as the other party answers, lift the handset and speak. The loudspeaker will be turned off automatically.

12345_

– 26 –

Page 29

FAX

6 The fax

This chapter explains all fax functions provided.

Sending faxes

Which documents to use

In order to avoid transmission errors you must use good quality, legible originals. Therefore, keep to the following guidelines:

single letters: several letters:

Width: 148 - 217 mm Width: 148 - 217 mm Length: 100 - 600 mm Length: 148 - 297 mm Thickness: 0.05 - 0.2 mm Thickness: 0.08 - 0.12 mm

Write clearly and legibly. Only use pens with dark ink (black/dark-blue, not yellow/orange/light green). Printed documents work best.

Documents shorter or smaller than specified risk getting stuck in the machine.

The following points are the most common causes of errors when sending faxes! Don’t send:

Feeding documents in

Pages from newspapers (printer’s ink).

Stapled pages or pages held together with paper-clips. Remove all staples and clips before sending.

Creased or torn pages.

THE FAX

Wet pages or pages with corrections made with correction fluid; dirty pages or pages with a glossy or laminated surface.

Pages joined with sticky tape or glue, with adhesive stickers such as “post-it®” notes, or pages which are too thin or too thick.

Pages written in faint pencil, crayon, chalk or artist’s charcoal.

To avoid more than one page being fed at the same time, first fan out the stack

and then straighten it on a smooth surface.

– 27 –

Page 30

Sending

PHOTO TELFINE FAX FAX

∗

FINE/PHOTO

START

COPY

Take your documents (max. 10 pages) and insert them loosley with the printed side up in the document feed slot until you notice a tangible resistance. Then leave them. Push the document width adapter against the pages of your document(s), so that it guides them precisely without jamming them. The top page will then be taken automatically by the feeding mechanism and drawn in slightly. Do not push this page further in, because otherwise several pages will be drawn in together when sending or copying.

If there is a document jam open the panel and pull the paper out carefully in one direction.

Dial the number you require.

Insert your documents face up into the paper feed slot (max. 10 letters).

Before attempting a connection you can select a higher resolution by pressing the FINE/PHOTO key. The corresponding pointer on the display will light up.

Press the START key.

12345_

DIALLING...

Copying

FINE/PHOTO

START

COPY

The machine is attempting a connection.

CONNECTING...

If the number you are calling is engaged or you cannot make a connection, your machine will automatically redial the number after some time.

Transmission now begins. The recipient fax machine will now transmit it’s sender identification, which will appear in your display.

+43 1 12345

You can now check again whether you have dialled the correct number. If necessary you can interrupt transmission by pressing the STOP key.

If the recipient machine has no sender identification stored, the display will show:

SENDING ...

If the transmission is not successful an error report will be printed out (see chapter 6 The fax/ Transmission report—Error report).

During printing of the error report the CHECK DISPLAY lamp flashes. Press STOP.

Insert your documents face up into the paper feed slot (max. 10 letters).

When copying your fax machine switches automatically to resolution FINE. You may also choose PHOTO resolution. Choose the desired resolution by pressing the FINE/PHOTO key.

Press the START/COPY key.

COPYING ...

– 28 –

Page 31

The document will now be fed into the machine. It will appear at the

PHOTO TELFINE FAX FAX

front of the machine again. The last page of the copy will appear completely infront of the document outlet. Pull it out gently.

If your local copies or received faxes are blank, the document was inserted the wrong way.

You can interrupt the process of copying by pressing the STOP key.

Improving the picture quality

Your fax machine normally operates with standard resolution. If you want to transmit detailed drawings or documents with very small print, use the FINE setting. If you want to fax a photograph, select the PHOTO setting. The original will be sent as black and white illustration in grey scales.

If you want to increase the resolution press the FINE/PHOTO key as

FINE/PHOTO

Transmissions of documents will take longer in FINE or PHOTO resolution. In PHOTO resolution mode, the texts become lighter and therefore less legible.

often as needed until the desired pointer lights up.

After transmitting or, if there is no document in the feed slot, after 40 seconds the fax machine will automatically return to standard resolution.

Polled reception

Polled reception means that your fax machine can retrieve fax messages which have been prepared for collection from another fax machine.

Quick polling

∗

FUNCTION

Polling with code

Function 22—Polled reception is simple to operate and is very useful especially when the retrieved document is protected against unauthorised access by a code.

FUNCTION

∗

FUNCTION

∗

With this function you can download information simply and quickly by dialling a number using the

dialpad with the handset replaced and confirm with the OK key.

Select function 22.

Press the OK key. You will be asked for an authorisation code which will allow you to collect the document that is waiting.

22 POLLED REC.

CODE: _

If the fax machine you are calling has this facility and if the document has in fact been protected against unauthorised access

with a code, enter the code and confirm by pressing OK. If you do not need a code, simply press the OK key.

CODE: 1234

THE FAX

FUNCTION

Press the OK key.

ENTER NUMBER

– 29 –

Page 32

∗

START

COPY

Enter the telephone number.

Press the START key.

12345_

DIALLING...

CONNECTING...

Polling codes work in accordance with the international ITU standard. However, there are manufacturers who use other processes and whose machines are therefore not compatible.

If the polled reception does not work with a specific number, try to poll manually. Lift the handset, dial the required number and then press START.

Faxing to sub-addresses

If you want to send faxes to fax databases or if you want to poll from these, some databases have a sub-address which you can add to the telephone number. This will save you money in telephone charges. First enter the telephone number of the database and then press the R key. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses, please contact your polling service operator.

Polling send

You can allow a document to be polled from your fax machine.

FUNCTION

∗

Select function 23.

∗

Press the OK key. You will be asked to enter a code. Subsequently, the document can only be polled by a fax user in possession of this code and with a fax machine that supports this function.

FUNCTION

Enter a code. The code can be up to 20 characters long. Confirm it with OK. If you do not wish to use a code, just press the OK key.

Insert the document in the document feed slot. The fax machine is now ready to be polled.

The operation is interrupted as soon as you remove the document.

Please note that you can still make telephone calls while this function is activated.

Polling codes work in accordance with the international ITU standard. However, there are manufacturers who use other processes and whose machines are therefore not compatible.

23 polling send

CODE: _

CODE: 1234

INSERT DOCUMENT

POLLING SEND RDY

– 30 –

Page 33

Delayed send

If you wish to make use of cheaper telephone rates, or if your fax correspondent is only available at particular times, you can program automatic transmission of a fax at a later time (within 24 hours).

FUNCTION

∗

Select function 24.

24 SEND LATER

START

COPY

FUNCTION

∗

FUNCTION

Press the OK key. The current time is displayed.

Enter the time when you wish the document to be sent.

Press the OK key.

Insert the document.

∗

FUNCTION

Enter the telephone number.

Press the START or OK key. The fax machine is now ready to send

and displays the programmed transmission time.

Removing the document will terminate your “send later”-status.

TIME: ƒ6:00

TIME: 23:3¡

INSERT DOCUMENT

ENTER NUMBER

12345_

SEND AT: 23:30

Please note that you can still make telephone calls while this function is activated.

Size compression

To make sure that received faxes which are slightly longer than A4 size are printed on 1 page, these pages are slightly reduced vertically. If you want to receive fax messages in the same size as sent by your fax partner, please switch off this function.

FUNCTION

Select function 25.

∗

Select with the CURSOR LEFT or CURSOR RIGHT key and confirm with the OK key.

Reduction may possibly cause faint stripes in PHOTO resolution.

25 size compr.

size compr.: yes

THE FAX

– 31 –

Page 34

Fax journal

The fax journal is a list of the last 10 received and transmitted faxes. You can choose whether to print out the journal immediately or automatically after 10 successful transmissions.

FUNCTION

∗

Select function 41.

41 fax journal

FUNCTION

Press the OK key.

Select with the CURSOR RIGHT or CURSOR LEFT key.

Press the OK key.

Select with the CURSOR RIGHT or CURSOR LEFT key. Press the OK key.

journal: no

journal: yes

print: now

print: every 10

15-MAY-99 12:30

Changing the transmission speed

Your fax machine automatically adjusts its transmission speed to the quality of the telephone line. If the line quality is poor, the automatic adjustment will take more time. In case poor line quality is already known it is useful to set the machine at a slower speed from the start. This will save time and money.

Select function 21.

∗

Press the OK key.

21 SLOW(4800BPS)

4800 BPS: NO

FUNCTION

Make the desired adjustments with the CURSOR LEFT or CURSOR RIGHT key, then press the OK key.

15-MAY-99 12:30

Transmission report—error report

If you like your fax machine can print a transmission report every time you send a document. This way you are given confirmation that your document has been received. You can switch on this function if required. If an error occurs during transmission you will be informed on the error report, which is printed out even if the transmission report function is switched off.

Select function 43.

∗

Press the OK key.

Select using CURSOR LEFT and CURSOR RIGHT keys, then press the OK key.

43 transm.report

TRANSM. REP.:off

15-MAY-99 12:30

FUNCTION

– 32 –

Page 35

7 Troubleshooting

The following table contains an overview of the most frequent operating errors or problems and their possible causes and remedies. Before calling our service desk, please consult this table which has been compiled by our service engineers. In most cases you will be able to solve the problem on your own.

If you cannot rectify a fault using the instructions provided, please disconnect from the mains. Wait at least ten seconds and reconnect.

If the fault recurs, please contact your customer information centre on 0645 28 28 28 for the UK.

The faxes are of poor quality

Possible cause RemedyError

You or your fax correspondent receive blank pages.

Faxes are of poor quality. The document contains photographs or

Your fax or your recipients fax machine produces black lines when printing.

Your fax machine produces white lines when printing.

Your fax correspondent sends the wrong (blank) side of a document.

The printer is faulty.

small print.

The document lacks contrast.

Your fax machine is faulty.

There is paper in the sheet feeder or the scanner is dirty.

Your fax machine is faulty.

Your thermal print head is dirty. Copy a black page several times until the

Your fax correspondent must feed the document properly.

Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective. Call service if necessary.

Change the resolution setting to FINE or PHOTO.

Check the document.

Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective. Call service if necessary.

Open the operation panel and remove the paper from the document feed slot.

Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective. Call service if necessary.

lines disappear.

Copy is blank. Document loaded the wrong way up.

Printer or scanner faulty.

– 33 –

Load the document with the printed side up.

Call service.

TROUBLE-

SHOOTING

Page 36

Problems when establishing a connection

Possible cause RemedyError

You cannot phone or send faxes. Wrong dialling mode selected.

You are operating your fax machine on a private branch exchange and have not set it accordingly.

TRANSM. ERROR

CHECK

DISPLAY

Error report

NO CONNECTION

The telephone connection is of poor quality.

The recipient has a paper jam or has run out of paper.

Your fax partner’s line is busy, does not answer or a different device answers.

REDIAL FAILED

Your fax machine is not properly installed

NO LOOP CURRENT

or not properly plugged in.

Change the dialling mode with function

15.

In function 15, select PABX: Yes.

Try again or send the fax at reduced speed (function 21).

Call your fax partner.

Try later or draw your fax partners attention to a possible installation fault.

Check the installation of your fax machine.

NO DIALTONE

busy

fax transmissions are constantly

interrupted.

You are connected to a PABX system. Check the settings in function 15.

Your fax correspondent has a fax machine that cannot receive the usual standard identifying signals.

Try to send the fax manually: press the DIAL key and dial the fax number. You will hear the call being established. If the receiver is using an automatic answering machine, wait until you hear a tone after the prerecorded message and then press the START key.

– 34 –

Page 37

Other

Possible cause RemedyErrors

On lifting the handset of your fax machine you hear a tone or silence.

On lifting the handset of an additional telephone you hear a tone or silence.

On lifting the handset of an additional telephone you hear that your fax machine has already gone off-hook.

Received documents do not appear as normal at the front of the fax machine.

You have switched on an answering machine and cannot receive any faxes.

The caller is trying to send a fax. Press the START key. Then replace the

handset.

The caller is trying to send a fax. You can start your fax machine by

pressing keys

Your additional telephone is connected in parallel.

Paper jam. Open the operation panel and ink film

The ring count of the answering machine is higher than that of the fax machine.

You use background music.

Your outgoing message is too long.

Press the ∗ key twice to switch off the ringing tone. You can now make a call without interference (see chapter 4 Fax switch/Additional devices).

cover. Leave the paper refill flap closed. Pull the crumpled paper out carefully from inside.

Set the ring count of the answering machine to 1 - 2. The ring count of the fax machine in function 31 should have two rings more.

Record a message without music.

Record a shorter announcement (no longer than 20 seconds).

and 5 .

∗

close pap. cover

PAPER JAM

DOCUMENT JAM

external phone

INKFILM LOW

Your ink film cover is open. Close the cover.

One sheet or more sheets of paper were not drawn in straight.

Too many sheets were inserted (i.e. more than 50 sheets).

One document was not drawn in straight or more than one document has been drawn in at the same time.

You are now using an additional telephone.

Your inkfilm is nearly used up. Get a new inkfilm.

Open the operation panel and the ink film cover and pull the paper carefully outwards from the inside.

Open the operation panel and pull the paper carefully outwards in one direction.

This is not a fault!

TROUBLE-

SHOOTING

– 35 –

Page 38

Service code

Function 45 Service code is used to delete some or all of your changes to the factory settings. This function enables you to partially or fully reconfigure your machine. It is especially helpful if you have modified settings but find that your fax machine does not respond as expected.

Only use this function when absolutely necessary. If you are satisfied with your changes to the factory settings you should not use this function.

After deleting some or all of your custom settings please rerun an Easy Install.

The following codes are available to you:

Code No. 7117—This code erases all your modifications to the factory settings. The fax machine will therefore react in

exactly the same way as on first installation.

Code No. 7140—When you enter this code, all your entered settings and data will be erased, except for:

• stored short dial numbers

• stored telephone book numbers

• your name

• your telephone number

Example for using a service code:

∗

FUNCTION

∗

FUNCTION

Select function 45.

Press the OK key.

Enter a code.

Press the OK key.

With CURSOR LEFT/CURSOR RIGHT you can select whether you really want to delete your settings. Confirm with OK. Your fax machine will be reset to its original configuration.

Care and maintenance instructions

45 service code

CODE: _

code: 7140

sure: no

sure: yes

15-MAY-99 12:30

The scanner glass and rollers of your fax machine should be cleaned of paper dust and scuff when necessary.

Before opening the fax machine, make sure that you are electrically discharged by e.g. touching the metal housing of a grounded appliance, a water pipe or radiator.

Use a soft, fluff-free cloth lightly moistened with a little alcohol (96%). You can also use a special cloth for cleaning fax machines, which is available on the market. Do not allow any moisture to penetrate inside the machine.

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Page 39

Poor output quality when copying or sending fax messages

Clean the scanner glass, scanner roller, document feed roller and facing rubber lips

B C D

Open the operation panel by raising it at the recess in the middle. If you hear a slight click, the panel is latched into place.

Hold down the FINE/PHOTO key on the operation panel: the scanner roller (C) will begin to turn. You can then clean the scanner

FINE/PHOTO

roller evenly by lightly rubbing the cloth over it.

Lightly wipe the scanner glass (B) and rubber lip (D) with a cloth. Carefully turn the document feed roller (A) by hand and wipe it gently with the cloth.

Poor output quality of received fax messages

Clean printer roller

clean roller

If the paper feed mechanism contains paper please remove it.

1. Open the operation panel as described above.

2. Then open the ink film cover by pressing both blue release levers back at the same time with both hands and then folding back the ink film cover.

Do not use the fax cleaners available on the market which are drawn through the machine automatically. By doing so you can damage your fax machine!

Using a cloth as described above, wipe the grey printer roller (E). To clean the entire roller turn the roller by hand.

When cleaning is complete, close the ink film cover and the operation panel.

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TROUBLE-

SHOOTING

Page 40

8 Appendix

Technical specification

Compatibility ITU Group 3 Type of connection outside line (PSTN) / extension (PABX) Flashtimes outside line: 100 ms

extension (PABX): 100 ms

Size of document Width: single letters 148 - 217 mm

several letters 148 - 217 mm

Length: single letters 100 - 600 mm

several letters 148 - 297 mm

Thickness: single letters 0.05 - 0.2 mm

several letters 0.08 - 0.12 mm

Printing paper A4 210 x 297 mm, 80g Largest scanning width 216 mm ± 1 mm Resolution horizontal: 8 points/mm (200 dpi)

vertical: standard 3,85 lines/mm

FINE 7,7 lines/mm Photo mode 16 grey tones Contrast control automatic Copying fine and photo resolution Data compression MH, MR Modulation V29bis, V27ter, V21 Transmission speeds 9600/7200/4800/2400bps Sound power level stand by mode: <30 dBA

copy mode: <53 dBA Printing method Inkfilm printer Fax paper standard A4 letter 210 x 297 mm Document feed up to 10 letters Fax switch TEL/FAX/SILENT FAX RECEPTION Dimensions 357 x 253 x 100 mm (160) Weight about 3 kg Power consumption stand by: about 3W

telephoning: about 5W

sending a standard letter: ca. 20W

receiving a standard letter: ca. 35W Power supply 220-240V/50-60 Hz Allowed operating environment temperature: 5 - 40 ° C

relative humidity : 15 - 85 % RH not condensing Recommended operating environment in use:

temperature: 17 - 28 ° C

relative humidity : 20 - 80 % RH not condensing

in unplugged status (ready for operation with loaded inkfilm and paper):

temperature: 0 - 45 ° C

relative humidity : 15 - 85 % RH not condensing

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Page 41

Glossary

additional device, additional telephone You can operate your fax machine together with additional devices such as

(cordless) telephones, an answering machine etc. on a single telephone line. You may have to enter some specific settings to do this.

Calling Line Identification (CLI) A network-provided service feature that notifies your fax machine of the

phone number from which the call has originated.

document The written note you want to send by fax to another party.

DTMF Short for: Dual Tone Multiple Frequency. With this signal you can start fax

reception from a additional telephone which has tone dialling.

fax switch, automatic and manual receive The fax switch analyses incoming calls and detects whether it is a normal

call or a fax call. If you have chosen the SILENT FAX RECEPTION mode a fax will be received automatically and silently. If you have chosen the TEL mode, the fax switch will not operate and faxes can only be received by pressing START.

home telephone system (HTS) Many private households have installed a home telephone system. Such a

system offers the possibility of internal communication but operates on only one single telephone line.

incoming message The message a caller can leave when your answering machine is switched

on and he speaks after the beep tone.

inkfilm An “ink” coated foil (similar to a ribbon) for printing out on plain paper.

outgoing message When an answering machine is switched on the caller hears that message

which is followed by a beep tone in most cases.

parallel When more than one telecommunication device is—depending on the

country—either connected parallel or serial (one after the other).

polling You can collect documents which have been prepared for collection at a

remote fax machine.

private branch exchange (PABX), Private branch exchange systems are common in most large companies.

They provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line.

PTT This is the term used for the network supplier e.g. B.T.

pulse dialling The old dialling mode is pulse dialling. Every number key has a specific

number of pulses assigned to it.

sender identification On most fax machines the name and the number of the user can be

entered. This so called sender identification will be printed on the fax receipt and will also appear on the display of the fax correspondent’s’ machine.

serial When more than one telecommunication device is—depending on the

country—either connected parallel or serial (one after the other).

tone dialling Tone dialling is the modern dialling mode. Every key has a different tone

assigned to it.

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APPENDIX

Page 42

Index

Additional devices

connection 13 technical term 39

Answering machine

external 22 how to connect an

additional answering

machine 13 in TEL mode 22 in TEL/FAX mode 22 in TEL/SILENT FAX

RECEPTION mode 22 operating mode 22 ring count 22 settings 22

Appendix 38 Arrows on the display 6

Base station of cordless

telephones proper location 7

Basic functions 16

Call duration on the display

Change

names 18 numbers 18 transmission speed 32 type of ring signal 19 volume of loudspeaker 19 volume of ring signal 19

Cleaning the fax machine 36 Code

polled reception 29 polling send 30 service code 36

Connection

of additional devices 13

to seperate sockets 14

to the same socket 14 of the fax machine 8 of the handset to the fax

machine 8 of the spiral cable to the

handset 8 to a home telephone

system 14 to private branch

exchange 15 to the power supply 9 to the telephone socket 8

Copying

feeding documents in 27

Cordless telephone

connection 13 proper location of the base

station 7

Correct location

of the base station of

cordless telephones 7

of your fax machine 7

Correction

of names and numbers 18

Date

how to enter 9, 16 Delayed send 31 Delete

settings 36

stored entries 25 Description of the device 6 Device description 6 Dial modes 9 Dialling

without lifting the handset

26 Dirty fax machine 36 Display

language 16 pointers 6

Document

good quality originals 27

technical term 39 Document feed slot 6 Document outlet 6 Document width adapter 6 DTMF

technical term 39

Easy Install 13 Entering

display language 16

time and date 9, 16

your name 17

your telephone number 17 Entries

deleting 25 Error report - transmission

report 32

External answering machine

appropriate operation

mode 22

connecting 13 External devices

malfunctions 22 External telephones 21

in TEL mode 21

in TEL/FAX mode 21

in TEL/SILENT FAX

RECEPTION mode 21 settings 21 usage 21

Fax journal 32 Fax message

sending 28

insert documents 27

Fax switch

description 20 functionality 20 technical term 39

Faxing to sub-addresses 30

Feeding documents in 27 Fine mode

pointer on the display 6 sending a fax 29

Flashing

of Check Display lamp 4 Front ink film compartment 6 Functions

Basic functions 16

overview 5

General view of functions 5 Glossary 38 Guarantee 42

Header

entering your name 17

entering your number 17 Help key 13 Help-key

pressing for at least 2

seconds 13

Home telephone system

connecting the fax

machine 14

technical term 39 Hook-flash function 23 Hotline 42

Important information 3 Improving the picture quality

Incoming message

technical term 39 Information

general 3 Ink film

cover 6

front compartment 6

loading the new ink film

11 rear compartment 6 removing the old inkfilm

11 replacing 10 technical term 39

Insert documents 27 Installation 7

connecting additional

devices

to the same socket 14 connecting the handset to

the fax machine 8 connecting the spiral cable

to the handset 8 connecting to a home

telephone system 14 connecting to a private

branch exchange 15 connecting to the power

supply 9 connecting to the

telephone socket 8

connection of additional

devices 13 correct location 7 Easy Install function 13 location of the base station

of cordless phones 7

Key allocation 4

Language of display and

reports 16

List

fax journal 32

Loading

paper 12 the new inkfilm 11

Location

keys 4

Loudspeaker

regulate volume 19

Mains cable with power plug

6 connecting to the power

supply 9

Maintenance instructions 36 Making a call 23 Millennium switch 16 Modem

connection 13

Name

correction 18 entering 17

Names with numbers

deleting 25

Numbers

correction 18

On-hook dialling 26 Operating environment

(temparature, humidity)

Operating modes 20 Operation panel 4, 6 Other devices

connection 13

Other telephones

connection 13

Outgoing message

technical term 39

Overview

of all functions 5 of device components 6 of key allocation 4 of the machine 3

PABX

connection 15 technical term 39

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Page 43

Packaging contents 3 Paper 38

feed mechanism 6 jam 13 loading 12 outlet 6 refill flap 6 removing 13 tray 6 tray extension 6

Parallel connection

technical term 39

Photo mode

pointer on the display 6 sending a fax 29

Picture quality

improving 29 Pointers on the display 6 Polled reception 29 Polling

reception 29

send 30

technical term 39

to sub-addresses 30 Print quality 29 Printer roller 6

cleaning 37 Printout

function list 5

no printout when copying

no printout when receiving

a fax 33 Problem solution 33 Programming

date and time 16 language of display and

reports 16

type of ring signal 19 volume of ring signal 19 volume of the loudspeaker

your name 17 your telephone number 17

Proper location

of the base station of

cordless telephones 7

of the fax machine 7

PTT

technical term 39

Pulse dialling 9

technical term 39

Quality of telephone line 32

Rear ink film compartment 6 Redialling

of the last 5 numbers 23

Release levers for opening

the ink film cover 6 Removing

the old ink film 11 the paper 13

Replacing

paper 12 the ink film 10

Reports

Language of reports 16

Resolution (FINE/PHOTO)

29 Ring count 21 Ring signal

choose type 19 regulate volume 19

Sender identification

technical term 39

Sending

fax messages 27 feeding documents in 27 later 31 which documents to use

27 Serial

technical term 39 Service code 36 Settings

correction 18

language of display and

reports 16 time and date 16 type of ring signal 19 volume of loudspeaker 19 volume of ring signal 19 your name 17 your telephone number 17

Short dial 23

correction of names and

numbers 18 print stored numbers 26 storing short dial numbers

and names 23 using short dial numbers

Size compression 31 Spiral cable for the telephone

handset 6 connection 8

Standby mode 9 Storing

how to delete stored

entries 25 numbers and names with

function 16 24 short dial numbers 23 with the telephone book

keys 25

Storing names with numbers

telephone book 24

Stripes in printouts 31 Sub-addresses

faxing to sub-addresses

Technical specification 38 Technical terms 38 TEL mode 20 TEL/FAX mode 20

TEL/SILENT FAX

RECEPTION mode 20

Telephone book 24

correction of names and

numbers 18 print stored numbers 26 storing names or numbers

with the TELEPHONE

BOOK 25 storing names with

numbers with function

16 24 using the telephone book

Telephone call

call duration appearing on

the display 23

Telephone handset 6

connecting the handset to

the fax machine 8

Telephone number

correcting 17 how to enter 17

Telephone numbers

correction 18

Telephones

how to connect additional

telephones 13

Time

how to enter 9, 16

Tone dialling 9

technical term 39

Transmission report - error

report 32

Transmission speed

change 32

Troubleshooting 33

Volume

of loudspeaker 19 of ring signal 19

Wrong entries

correction 18

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APPENDIX

Page 44

Your international guarantee

Dear customer,

Thank you for purchasing this PHILIPS product which has been designed and manufactured to the highest quality standards. If, unfortunately, something should go wrong with this product PHILIPS guarantees free of charge labour and replacement parts during a period of 12 months from date of purchase. This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer.

The PHILIPS guarantee applies provided the products are handled properly for its intended use, in accordance with its operating instructions and upon presentation of the original invoice or cash receipt, indicating the date of purchase, dealer´s name and model and production number of the product.

The PHILIPS guarantee may not apply if:

· the documents have been altered in any way or made illegible;

· the model or production number on the product has been altered, deleted, removed or made illegible;

· repairs or product modifications and alterations have been executed by unauthorised service organisations or persons;

· damage is caused by accidents including but not limited to lightning, water or fire misuse or neglect;

· damage is caused by a power surge after a power cut.

Please note that the product is not defective under this guarantee in the case where modifications become necessary in order for the product to comply with local or national technical standards which apply in countries for which the product was not originally designed and/or manufactured. Therefore always check whether a product can be used in a specific country.

In case your PHILIPS product is not working correctly or is defective, please contact your PHILIPS dealer. In the event you require service whilst in another country a dealer address can be given to you by the PHILIPS Consumer Help Desk in that country.

In order to avoid unnecessary inconvenience, we advise you to read the operating instructions carefully before contacting your dealer. If you have questions which your dealer cannot answer or any related question please write or call:

for the UK: for Ireland:

PHILIPS Consumer Communications Ltd. PHILIPS Electronics Ireland Ltd. PO Box 1056 Consumer Information Centre Kingston & Surbiton Newstead Surrey KT2 6YN Clonskeagh UNITED KINGDOM Dublin 14

IRELAND

Phone: 0645-282828 Phone: 01-7640292 Fax: 0181-7841406 Fax: 01-7640299

for Hong Kong: for Taiwan:

PHILIPS Hong Kong Ltd. Philips Taiwan Ltd. Consumer Service Division Consumer Information Centre Unit A, 10/ F Park Sun Building 96, 1-8F Section 1 Chien-Kuo N. Road 103-107 Wo Yi Hop Road Taipei Kwai Chung, N.T. TAIWAN HONG KONG

Phone: 2619-9663 Phone: (02)-2382-4567 Fax: 2485-3574 Fax: (02)-2134-2670

The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union.

This operation manual has been printed on chlorine—free, recycled paper, in line with the highest standards of environmental friendliness.

The used cardboard packaging as well as the cardboard proctecting your facility at its sides made of waste paper can be recycled like waste paper; corresponding to you country´s demands dispose the plastic foils either for recycling or with your rubbish.

5103 506 1681.1

16084

This electronic facility cointains recycable material. At the end of use of this facility please inform yourself about the corresponding recycling demands of your country.

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