Philips DMP8000 User Manual

4 Spencer Rd. Hanover, NH 03755

www.SpeechRecSolutions.com

866-778-0524

Philips DMP8000: User Guide & Instructions

Congratulations on your purchase of a Philips DMP8000, a

superbly engineered digital recorder extremely well suited to the
physician or other professional wishing to use a digital recorder in
conjunction with Dragon NaturallySpeaking. The successor to the
DPM9600, this recently released hand-held recorder can store
hundreds of hours of dictation and is the perfect tool for the
individual wanting to dictate now and complete the transcription
process later.

Overview of DMP8000 Functionality:

Using the DMP8000 is actually quite intuitive and rather than
walking you through every aspect of basic use, we suggest that you

1) play with it for a while and 2) look through the Philips User
Guide. We have a copy of the Guide at this location:

http://www.speechrecsolutions.com/assets/dpm8000-8100-8500.pdf

We provide a few caveats about using this device from our own experience:

1. You should hold the device relatively close to your mouth when dictating (4-6 inches).

We have seen a few colleagues holding it a foot or two from the mouth and this simply
will not produce a high enough quality recording to provide a good speech recognition
result.

2. It is not necessary to talk loudly when using this device, but at the same time you should

not be whispering. Simply speak at a normal, comfortable conversational volume.

3. Files are automatically saved …

Setting up the DPM8000 for use with Dragon:

For any method of using the DPM8000 with Dragon it is best (although not entirely necessary) to

create a Dragon user profile dedicated to use with the digital recorder. When we say “best” but

“not entirely necessary”, we mean that over the years we have regularly used a standard user

profile to transcribe a digital recording and in truth it seems to work perfectly well. But, to do it
right and potentially optimize your results, we suggest you either:

1. Add the DPM8000 as a source to an existing profile (best method since the profile will

include all the commands and personalized words in the original profile)

2. Create an entirely new profile dedicated to the digital recorder

Here is a quick review of the preferred method – adding the DPM8000 as a new source to your
existing user profile. We use DMPE2 as the software in this tutorial.

1. From the Profile menu, select “Open User Profile”

2. If you have multiple profiles, be sure the profile to which you want the DPM8000 added

is open and is selected.

3. From the menu on the right, select “Source” and then “New”

4. After a short delay, a “New Dictation Source” window will open

5. From the drop down menu, select “Digital Audio Recorder”

6. Click OK and follow all subsequent instructions. You will have the opportunity to read a

long passage of text (either from the screen or a printed version) into your digital recorder
and will then import the recording from your recorder into Dragon. At that point Dragon
will analyze your speech and complete construction of the new source for your user
profile.

7. Remember to open the source created for your digital recorder when actually planning to

use the digital recorder for transcription. If you don’t … well … it will probably work

reasonably well anyway!

Overview of Transcription Methods:

Although all methods of transcription with the DPM8000 begin with use of the recorder, there
are several methods by which this recording can be processed and converted to text in a word
processing document or an electronic health record (EHR). Each method involves connecting
your recorder to a personal computer, either with the included docking cradle or with a USB
cable connecting directly between the DMP800 and your computer.

Once connected, you will have several options in terms of using Dragon to transcribe your
recording. These are the basic methods:

1. Drag & drop recording file to Dragon toolbar: If you use Windows Explorer (basic

Windows navigation) to locate the file containing a transcription and drag it to the
Dragon toolbar, it will be automatically transcribed within a DragonPad window. From
here you can save it, copy it or do whatever you want with it

2. Select “Transcribe Recording” from the Tools menu: after configuring this the first time,

initiating this functionality takes you directly to your files on the connected DPM8000
via Windows Explorer so that you can select the file to transcribe and it will then

transcribe your selected audio file into DragonPad or a selected window per your
preference.

3. Auto Transcribe Folder Agent: although this sounds like something from a James Bond

movie, it is simply an automated method built into Dragon which is quick to set up and
which has the effect of know when you connect your digital recorder and automatically
transcribing every new audio file and placing the completed documents into a folder of
your choosing, along with the associated audio recording. Although it takes a few
minutes to set up and configure, once done this is a particularly slick method if you plan
to do all of your recordings at once.

4. Use Philips SpeechExec Pro Software with included Speech Recognition module: this is

a highly developed solution which supports a number of workflows and which is
particularly well suited to the situation in which you have a secretary accessing your
recordings and transcription after the fact. For most general users this process may be
excessively complex and the above methods preferable. If it is your intension to integrate
transcribed dictation directly into your EHR immediately upon the completion of your
dictation or you will do this yourself at the end of the day (no assistance from others, any
of the first 3 methods would probably be easier for you than dealing with all the
configuration issues with the SpeechExec software.

Detailed instructions for transcribing dictation from the Philips
DPM8000

As described in the overview above, there are several means by which you can convert an audio
file created with your DPM8000 into transcribed text in a word processing window or document.
All are fairly simple and method you choose will depend upon which work-flow is most
convenient for you and practical in your personal working environment. If you are working with
a secretary who will be reviewing your work product and perhaps inserting your text into an
EHR, you might find use of the SpeechExecPro software to be the most workable. On the other
hand, if you are moving the completed dictation directly into its final location yourself, any of
the other three methods may be quicker and simpler for you. While we enjoy the automation
allowed by the “Auto Transcribe Folder Agent” method, somewhat paradoxically this method
only works while Dragon is closed, so if you plan to be using a “hybrid” approach with use of
the digital recorder and simultaneous real-time use of Dragon, this method will not be your best
choice and you should consider either the “Drag & Drop” method or the menu-based “Transcribe
Recording” method. See the details and nuances of each method below.

Transcribing with the “Drag & Drop” Method:

This is perhaps the most basic and manual method of transcribing a file from you digital
recorder. It works only when Dragon is running and ideally should be employed when the user
profile dedicated to the digital recorder is active, but it will work even if it is not. All you need
to do is drag the audio file onto the Dragon Bar (Dragon menu bar). As soon as the file is
superimposed over the Dragon Bar you will see a plus sign (“+”) indicating that you can let go of
the file and it will be transcribed. Depending upon the length of your dictation, the actual
transcription will take anywhere from a few seconds to half a minute or so.

Basic steps with a little visual reinforcement:

1. Dock or otherwise connect you DPM8000 to your computer