Philips 9850 User Manual

Digital Telephone

INT

Desktop 9850

Instructions for use… 5

Référence rapide… 25

Kurzrefferenz… 46

Guía de Consulta Rápida… 68

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simply working smarter

www.philips.com/dictation

Contents Recording 7

Activating the device - making the first telephone recording.................................................... 7

Start / stop recording................................................................................................................ 7

Priority ......................................................................................................................................7

Next dictation ...........................................................................................................................7

Hang Up ...................................................................................................................................7

Playback 8

Playing back a recording on the device ...................................................................................8

Fast forward and fast rewind....................................................................................................8

Skip forward and skip back ......................................................................................................8

Auto-backspace .......................................................................................................................8

Deleting files 9

Deleting the current file ............................................................................................................9

Deleting a particular file............................................................................................................9

Deleting all files........................................................................................................................ 9

Desktop 9850 menu 10

Accessing the menu............................................................................................................... 10

Menu entries ..........................................................................................................................11

Memory card 12

Changing the memory card....................................................................................................12

Formatting the memory card .................................................................................................. 12

LCD display 13

Ready for telephone call ........................................................................................................13

Receiving a telephone call .....................................................................................................13

Status indication bar...............................................................................................................13

Touch tone telephone keypad commands 14

Using the telephone keypad...................................................................................................15

Configuring the device with the software 16

PC System requirements .......................................................................................................16

Software installation............................................................................................................... 16

Desktop 9850 driver installation............................................................................................. 16

Assigning user IDs: allowing authorized phone recording only.............................................. 17

Assigning a work type code to dictations ...............................................................................17

Getting started........................................................................................................................18

Transferring data from the Desktop 9850 to the PC ..............................................................18

Expanding Options – Gaining Efficiency 20 Troubleshooting the Desktop 9850 21

Support and feedback ............................................................................................................23

Specifications.........................................................................................................................24

Telephone commands 25

Digital Telephone Desktop 9850

FRANCAIS 27

Enregistrer 28

Allumer le périphérique - faire le premier enregistrement téléphonique ................................28

Commencer / arrêter l'enregistrement ...................................................................................28

Priorité....................................................................................................................................28

Dictée suivante.......................................................................................................................28

Raccrocher.............................................................................................................................28

Ecouter 29

Ecouter un enregistrement sur le périphérique ...................................................................... 29

Avance rapide et retour rapide...............................................................................................29

Saut vers l'avant et saut vers l'arrière ....................................................................................29

Retour arrière automatique ....................................................................................................29

Supprimer des fichiers 30

Supprimer le fichier actuel......................................................................................................30

Supprimer un fichier enregistré .............................................................................................. 30

Supprimer tous les fichiers.....................................................................................................30

Menu du Desktop 9850 31

Accéder au menu ................................................................................................................... 31

Options de menu....................................................................................................................32

Carte mémoire 33

Changer la carte mémoire...................................................................................................... 33

Formater la carte mémoire.....................................................................................................33

Ecran à cristaux liquides (LCD) 34

Prêt pour appel téléphonique ................................................................................................. 34

Recevoir un appel téléphonique.............................................................................................34

Barre de notification d'état .....................................................................................................34

Commandes du clavier du téléphone 35

Utiliser le clavier du téléphone ...............................................................................................36

Configurer le périphérique avec le logiciel 37

Installation du pilote Desktop 9850 ........................................................................................37

Assigner des ID utilisateur : permettant uniquement l'enregistrement téléphonique autorisé38

Assigner un code de type de travail aux dictées.................................................................... 38

Démarrage ............................................................................................................................. 39

Transférer des données du Desktop 9850 au PC.................................................................. 39

Options étendues – Accroître l'efficacité 41 Dépanner le Desktop 9850 42

Aide et retour d'informations ..................................................................................................44

Spécifications.........................................................................................................................45

Commandes du téléphone 46

DEUTSCH 48

Aufnehmen 49

Gerät aktivieren – Die erste telefonische Aufnahme.............................................................. 49

Die Aufnahme starten / stoppen............................................................................................. 49

Priorität...................................................................................................................................49

Nächstes Diktat...................................................................................................................... 49

Auflegen ................................................................................................................................. 49

Wiedergeben 50

Eine Aufnahme auf dem Gerät wiedergeben ......................................................................... 50

Schneller Vorlauf und schneller Rücklauf ..............................................................................50

Sprung vorwärts und Sprung rückwärts ................................................................................. 50

Automatischer Rücksprung.................................................................................................... 50

Dateien löschen 51

Die aktuelle Datei löschen......................................................................................................51

Eine spezifische Datei löschen ..............................................................................................51

Alle Dateien löschen ..............................................................................................................51

Das Desktop 9850-Menü 52

Auf das Menü zugreifen .........................................................................................................52

Menüeinträge ......................................................................................................................... 53

Speicherkarte 54

Die Speicherkarte wechseln...................................................................................................54

Die Speicherkarte formatieren ...............................................................................................54

LCD-Anzeige 55

Anrufe können entgegengenommen werden ......................................................................... 55

Ein Anruf wird entgegengenommen.......................................................................................55

Statusanzeigenleiste..............................................................................................................55

Telefonkommandos - Telefontonwahlverfahren 56

Benützung der Telefontastatur...............................................................................................57

Konfiguration mittels Software 58

PC Systemanforderungen......................................................................................................58

Installieren des Treibers für das Desktop 9850......................................................................58

Zuweisung von Useridentifikationsnummern: Zugangsbeschränkung................................... 59

Diktaten eine Arbeitstypennummer zuweisen........................................................................ 59

Getting started........................................................................................................................60

Daten vom Desktop 9850 auf den PC übertragen .................................................................60

Erweitere Optionen – Steigern Sie Ihre Effizienz 62 Problembehandlung beim Desktop 9850 63

Support und Feedback...........................................................................................................65

Spezifikation........................................................................................................................... 66

Telefonkommandos 67

Digital Telephone Desktop 9850

ESPAÑOL 69

Grabación 70

Activación del aparato – haciendo la primera grabación de teléfono ....................................70

Comienzo/ stop de la grabación.............................................................................................70

Prioridad.................................................................................................................................70

Proximo dictado .....................................................................................................................70

Colgar.....................................................................................................................................70

Reproducción 71

Reproducir una grabación en el aparato................................................................................71

Salto rápido hacia adelante y hacia atrás ..............................................................................71

Saltar hacia adelante y saltar hacia atrás ..............................................................................71

Auto-retroceso........................................................................................................................71

Borrar archivos 72

Borrar el archivo actual .......................................................................................................... 72

Borrar un archivo memorizado...............................................................................................72

Borrar todos los archivos .......................................................................................................72

Desktop 9850 menú 73

Acceder al menú .................................................................................................................... 73

Entradas al menú ................................................................................................................... 74

Tarjeta de memoria 75

Cambiando la tarjeta de memoria.......................................................................................... 75

Formateando la tarjeta de memoria ....................................................................................... 75

Pantalla LCD 76

Listo para llamada telefónica .................................................................................................76

Recibiendo una llamada telefónica ........................................................................................76

Barra de indicación de estado................................................................................................76

Comandos del teclado de teléfono de toca-sonido 77

Usando el teclado de teléfono................................................................................................78

Configurando el aparato con el software 79

Requisitos del sistema PC .....................................................................................................79

Instalación de software ..........................................................................................................79

Asignar los IDs de usuario: permitiendo solamente una grabación autorizada de llamadas. 80

Asignando un código de tipo de trabajo a los dictados.......................................................... 80

Comenzar...............................................................................................................................81

Transferencia de datos del desktop 9850 al PC ....................................................................81

Expandiendo opciones – ganando eficiencia 83 Detectar errores en el desktop 9850 84

Asistencia y feedback ............................................................................................................86

Especificaciones ....................................................................................................................87

Digital Telephone Desktop 9850

Graphic

The following graphic shows the device and the names of the various parts.

Digital Telephone Desktop 9850

Recording

Activating the device - making the first telephone recording

1. Make sure the memory card supplied is inserted into the memory card slot at the top.

2. Make sure the speaker selection on the right hand side is set to the loudspeaker position (

3. Turn on the Desktop 9850 by connecting the device to the mains power supply. The backlit LC-display will be illuminated.

4. Connect the telephone cable supplied to the back of the Desktop 9850 and the telephone socket. Make sure you connect the DTD9850 instead of a telephone - the DTD9850 must be the only device connected to the telephone socket.

5. Make a phone call to the telephone number where the Desktop 9850 is connected to.

6. After about two ring tones you should hear the voice prompt ready to dictate, you can now start your dictation.

7. When you are finished recording your dictation, press the

Start / stop recording

On your touchtone telephone keypad, press 1 to pause your recording; press 2 to start recording again.

Priority

On your touch tone telephone keypad, press 6 to assign priority to the current file ( be done at any time.

Next dictation

On your touch tone telephone keypad, press 8 to mark the current file with the End-of-Letter indication (

can start recording immediately without having to press any other button.

Hang Up

On your touch tone telephone keypad, press from your telephone; this can be done at any time.

To change the Voice Prompt language: Please read the chapter “Desktop 9850 Menu” on how to change the language of the Voice Prompts.

). A new file is opened (a new file number is displayed on the LC display) and you

* followed by # to disconnect the Desktop 9850

* key followed by the # key.

); this can

Digital Telephone Desktop 9850

Playback

Playing back a recording on the device

You can listen to audio files via the Desktop 9850 built-in speaker or headphones.

1. Press the SKIP/BACK button (

) to select the dictation file you want to play back.

2. To start playback, press the STOP/PLAY button (

The Desktop 9850 enables you to adjust the volume (VOL slider:

) and speed (SPEED slider: ) for the playback of sound files.

Fast forward and fast rewind

The Desktop 9850 enables you to fast forward through the recording by pressing and holding the SKIP/FWD button ( forward stops automatically. To fast rewind, press-and-hold the SKIP/BACK button ( soon as the start of the file is reached, you will hear a beep and fast rewinding stops automatically.

Skip forward and skip back

The Desktop 9850 enables you to move between files with the skip function:

• Press the SKIP/FWD button (

current file. Then, pressing the SKIP/FWD button or moving the Jog Dial will always move to the end of the next file.

• Press the SKIP/BACK button (

the current file. Then, pressing the SKIP/BACK button or moving the Jog Dial will always move to the beginning of the previous file.

Auto-backspace

The Desktop 9850 enables you to specify the auto-backspace value for the automatic positioning of playback with the ABS slider ( the dictation was stopped but a few seconds (0, 1, 4, 7) earlier.

In local operation the auto-backspace feature can be turned off - set the slider to 0.

). As soon as the end of file is reached, you will hear a beep and fast

) or move the Jog Dial to the right to skip to the end of the

) or move the Jog Dial to the left to skip to the beginning of

), this means that playback does not begin where

). Press it again to stop playback.

), tone (TONE slider:

). As

Digital Telephone Desktop 9850

Deleting files

Deleting the current file

Press-and-hold the DELETE button ( mode. To confirm your action, press-and-hold the DELETE button (

again.

Deleting a particular file

Move to the desired file by pressing one of the SKIP buttons or moving the Jog Dial. Make sure the device is in STOP mode. Press-and-hold the DELETE ( To confirm your action, press-and-hold the DELETE button ( Note: To cancel the delete process, move the Jog Dial, or press the SKIP/BACK, STOP/PLAY or

SKIP/FWD button.

Deleting all files

Press-and-hold the DELETE ( display shows "ALL" on top of the wastebasket symbol. To confirm press the DELETE button

(

) for about 2 seconds.

Note: The WAV-prompts in the subdirectory \DPM-WAVE will n o t be deleted.

) for at least 2 seconds while the current file is in STOP

) for at least 2 seconds

) button for at least two seconds.

) for at least 2 seconds again.

) button for at least two seconds. Press Jog key: The LC-

Desktop 9850 menu

Accessing the menu

You can access the menu by pressing the Jog Dial ( can only be accessed when the device is in Stop mode.

Digital Telephone Desktop 9850

) for about two seconds. The menu

• To move between the menu entries, move the Jog Dial left or right:

• To select a menu entry, for example the date and time setting, go to this menu entry by

moving the Jog Dial. Then press the Jog Dial to confirm the selection. This enables you to access the menu entry and change the settings for it. Confirm the changes by pressing the Jog Dial; this returns you to the main menu.

To exit a menu entry selection without confirming the changes, press the DELETE button

). This exits the main menu and discards any changes.

(

To exit the menu, do one of the following:

• Select the menu entry for exiting the menu and confirm the selection by pressing the Jog Dial:

• Press the DELETE button (

Note: If no menu entry selection is made within ten seconds, the device automatically exits the menu and goes back into Stop mode.

Digital Telephone Desktop 9850

Menu entries

The device comes with a menu which provides the following menu entries for making general settings:

• Setting the date and time:

Setting the voice prompt language: E/FR/D/ES – select between English, French, German or Spanish voice prompt language.

language. The corresponding wave-prompts must be added on the memory card [File format: WAV,16bit,12kHz,mono].

• Setting Overwrite or Insert mode:

• Setting the recording format:

• Enabling and disabling the device beep:

• Microphone sensitivity:

• Voice Activation on/off:

• Backlight on/off:

• Changing the contrast:

• Displaying the recording time:

Note: ”Private” is an option which can be used for an additional

- the default setting is overwrite mode.

(Standard Play or Long Play mobile)

- will be automatic in remote telephone recording mode

- during telphone operation this function will be turned off.

(remaining recording time) or (used-up recording

time)

• Reformatting the memory card:

Attention: This will also delete all voice prompts!

• Voice reminder “please press any key” if no keys are pressed and no

voice level was detected during pause (stop) mode. Adjustable between 1 / 5 / 10 / 30 minutes, The default setting is 5 minutes:

• Busy Detection Level: 1 = most easy detection, quick disconnect after very

short busy sequence, may also hang up when whistling 2 = easy detection of hangup signal, for short busy sequence 3 and 4= are long busy signal necessary, most selective between voice and busy tone. The default setting is 2:

• Configure the number of ring tones before the device picks-up. The default

setting is 2 ring tones before the device picks up the call:

• Select the menu entry for exiting the menu and confirm the selection by pressing the Jog Dial:

Digital Telephone Desktop 9850

Memory card

The Desktop 9850 operates with a memory card of the type MMC or SD with a storage capacity of up to 2 GB.

Example: A 64 MB memory card supports up to 10 hours of recording time in Standard Play format (

Note: The memory card supplied includes voice prompt files (.wav format) in a subfolder called

DPM-WAV. These voice prompts give authors feedback and guidance. We recommend that you

make a backup of your telephone voice prompt files on your PC from the subfolder DPM-WAV. Important: Only reformat the memory card if really necessary, as the telephone voice prompt

files stored on the memory card (.wav format) would be lost. If the memory card supplied is

reformatted these voice prompts will be lost. You need to manually re-install them by copying them to the memory card in use. You find the voice prompts on the CD supplied or can download them from www.philips.com/dictation Dictation.

Changing the memory card

Press the currently inserted memory card down into the guide slot against the spring resistance until you hear a soft click; then pull out the card and push the new card into the slot until it clicks.

Formatting the memory card

When you insert a new, unformatted memory card, it must be formatted by the device. To start this process, press the DELETE button (

automatically.

) or 15 hours of recording time in Long Play mobile format ( ).

> Support Center > Software Downloads > Mobile

) for at least two seconds; the formatting takes place

Digital Telephone Desktop 9850

LCD display

The Desktop 9850 has a high-quality graphical LCD display. You will see the following symbols:

Standard Play AM symbol (hours before noon) Fast Rewind Recording Stop EOL (End-of-Letter) Write-protected SD card

Ready for telephone call

This LC-display screen indicates the local mode - hooked on, no telephone call received. The local keys can be operated.

Receiving a telephone call

This LC-display screen indicates the hooked off, remote mode via telephone line. The local keys are blocked and can not be operated.

Status indication bar

The status indication bar may appear as follows (note that the following overview only lists the most common displays of the status indication bar):

: A dictation is being recorded.

: A sound file is being played back.

: The whole sound file is marked for deletion.

Long Play mobile PM symbol (hours after noon) Fast Forward Playback Insert mode Priority

Touch tone telephone keypad commands

Digital Telephone Desktop 9850

1 Pause (Stop) 2 Record

4 Fast Forward 5 Auto-backspace

ABS

7 Play

* Hang up

Press * followed by #

Note: The commands Fast Rewind (3), Fast Forward (4), Play (7) are available to advanced

users only.

8 Next dictation

End-of-Letter

0 Next dictation

End-of-Letter and assign new work type code

3 Fast Rewind

6 Priority

9 Pause (Stop)

# ENTER

a) Assign ID (< 4 digits) b) Assign work type code c) Hang up after

* key

Digital Telephone Desktop 9850

Using the telephone keypad

After you have pressed a key you will hear a voice prompt.

Key

Standard user Advanced user1 Voice Prompt

[.wav file on the MMC card]

1 Pause (Stop) Pause (Stop) Pause 2 Record Record Notification Beep 3 Fast Rewind

Continues rewind / At start

4 Fast Forward

Continues fast forward / At end

5 ABS (Auto-backspace) ABS (Auto-backspace) Skip 6 Priority Priority Priority 7 Play Play 8 Next dictation Next dictation Next dictation 9 Pause (Stop) Pause (Stop) Pause 0

Start next dictation with new work type code

Enter your Worktype followed by the pound key

*, #

Finish user ID when less than 4 digits

Finish dictation & hang up Finish dictation & hang up

Ready to dictate2

Thank you the device will disconnect now

…, # User ID not in the list User ID not in the list

Invalid entry – enter your user ID followed by the pound key

Advanced user: Please read the chapter “Assigning user ID´s for further information

If your user ID is not recognized you will hear invalid entry.

Digital Telephone Desktop 9850

Configuring the device with the software

PC System requirements

Hardware requirements

• Recommended: Pentium III, 500M Hz and 128 MB RAM, 30 MB hard disk space for

SpeechExec. 150 MB for Microsoft .NET 1.1 Framework (not required for Windows XP SP2), 1 free USB port.

Software requirements

For all operating systems listed below, we recommend that you apply the latest Service Pack available before installing SpeechExec.

• Windows 2000 (Service Pack 3 is required for Digital Pocket Memo support), Windows XP

(Home or Professional edition)

Software installation Note: A user must have administrator rights to install the program under Windows 2000 or

Windows XP. Contact your system administrator if you need help The software is delivered on a CD. When you insert the CD into your CD-ROM drive,

autorun.exe is started. Select Install to begin the installation. If this program does not start automatically when you insert the CD, start setup manually by doing the following:

1. Double-click the My Computer icon on the desktop.

2. Double-click the CD-ROM drive icon; you will be shown the contents of the CD.

3. Start the program autorun.exe by double-clicking it and select Install.

Desktop 9850 driver installation

1. Connect the Desktop 9850 to the mains power supply.

2. Turn on your computer and connect the USB port of the 9850 with the USB port of the PC.

3. Press the DOWNLOAD button (

PC.

The New Hardware Found message is displayed and installation will proceed automatically. Note: If this message does not appear, verify whether the USB port is enabled in the BIOS of

your system. See your hardware documentation for details or contact your hardware vendor.

) on the Desktop 9850 to establish connection with the

Digital Telephone Desktop 9850

Assigning user IDs: allowing authorized phone recording only

1. Connect the Desktop 9850 with the USB cable to the PC and establish the connection by pressing the DOWNLOAD button (

2. Start the software program, go to the DPM menu and select DPM Wizard.

3. On the Keyword Definition page define all required user IDs. Keyword 1: usage = Author, content = IDs for every authorized user (minimum one digit, maximum four).

4. Continue through the wizard; when you click Finish the IDs are transferred to the device.

Note: Up to 20 different user IDs can be assigned to one Desktop 9850.

Example: In this example some user IDs include a + character after the ID (1010+. 2010+, 3010+). This indicates their advanced user rights which means full remote functions will be available to them.

Note: For details on the working with the telephone keys, refer to ‘Using the telephone keypad’ above.

Assigning a work type code to dictations

It is possible to assign a work type code after entering your user ID (Keyword 1). This code is stored in each dictation header file (Keyword 2) allowing additional dictation sorting

and filtering when transcription takes place. Note: Up to two digits can be assigned as the work type code by the calling author: 1 to 99.

If no Keyword 1 is assigned, only the worktype code will be asked for. As a precondition the “usage” (top line in) Keyword 2 needs to be defined - type in for example: “Worktype”.

Getting started

Dial the phone number which the Desktop 9850 is connected to and wait for the ring tone (twice). A voice prompt is heard: Please enter ID, followed by the hash key.

On your touch tone telephone keypad , enter your user ID; if the number is less than four digits you must finish with the hash-key (#). If the ID is accepted you hear a confirmation voice prompt and you can start your dictation.

Note: If the ID is not found in the Keyword list, access is denied. Three attempts are possible before the Desktop 9850 hangs up.

Transferring data from the Desktop 9850 to the PC

You can use the Desktop 9850 as part of the workflow management system for exchanging data by transferring files to a PC. The software program can be used to define settings for how you would like to operate the device. Depending on how you have defined the transfer, downloading an audio file from the device to your PC may be started automatically or can be

initiated by pressing the DOWNLOAD button ( Note: During transfer to the PC, all buttons and switches on the device are inactive and phone

recording is not possible. The program settings define whether files downloaded from the Desktop 9850 to the PC are deleted from the memory card of the Desktop 9850 after the transfer.

Manual download

1. The device is in Stop mode and is connected to your PC via the USB cable. The software

program has been installed and is active (the program icon is in the notification area of the Windows task bar).

) on the Desktop 9850.

Digital Telephone Desktop 9850

2. Press the DOWNLOAD button (

to the PC. The hourglass When the download is complete, one of the following symbols is displayed:

Download successful:

3. To exit USB mode, press the STOP/PLAY button (

Note: If the automatic download feature is activated, the data transfer between the Desktop 9850 and the PC starts automatically – this can take up to 40 seconds.

Download unsuccessful:

) on the device in order to activate the transfer connection

is displayed, indicating that download is in progress.

Digital Telephone Desktop 9850

Automatic download

You can configure the Desktop 9850 to automatically download finished recordings to the PC:

1. Open the software program, go to the DPM menu and select DPM Wizard.

2. On the Download Mode and File Type page select After connecting and All files.

3. Continue through the wizard; when you click Finnish the settings are transferred to the Desktop 9850 connected.

For more information on the different configuration options and how to set the dictation destination folder, refer to the online help or the user manual on the CD.

Expanding Options – Gaining Efficiency

Adding a telephone line

Connect an additional Digital Telephone Desktop 9850 to another telephone line. You also might configure your telephone system so that a caller is automatically redirected to the free line when the first line is busy. If you have configured for automatic PC download: Up to four DTD 9850 can be connected to the same PC – connect each DTD 9850s with the USB cable to a free USB port on this PC.

Transcribe on the Desktop

If you want to play back and transcribe the recorded files directly on your DTD 9850 in hands free mode, you can plug the optional Philips foot control LFH 210 into the corresponding socket “FOOTSW” on the back of the device. For private listening the optional Philips headphones LFH 234 can be added to the headphone socket “HEADPH”. Note: During manual operation or transcription it is not possible to record via call-in.

PC Transcription

Professional PC Transcription software should be used if you want to:

 Keep the telephone line free during

the transcription process,

 Transcribe at a different location

(different from where the DTD 9850 is attached) Incorporate the phone jobs into your regular PC transcription process.

Digital Telephone Desktop 9850

This can be done with the Philips Transcription Set LFH 7277.

The Transcription Set comes with foot control LFH 210, headphones LFH 234 and a USB adapter box (so that no special PC sound card is required).

The following features are available with LFH 7277:

 Foot controlled file transcription with

auto back-space (ABS).

 Access to job information during

transcription – allows you to review

relevant dictation data, such as length, author ID, work type code and priority status.

 Password protected file encryption after

DTD 9850 file download to the PC – guarantees confidentiality.

 Notification of transcriptionist of new job

arrival and regular reminder.

 Job filter options – allows you to balance

workload differently depending on the author ID, work-type code or priority setting.

 Automatic file archiving and purging –

enables for automatic daily archiving of sound file.

Digital Telephone Desktop 9850

Troubleshooting the Desktop 9850

Nothing appears on the display

The Desktop 9850 is turned off: Connect the Desktop 9850 to the mains power supply.

Warning:

• The memory card cannot be read. Try the original memory card or try a different memory card

and copy the original voice prompt files (you can find the original .wav files on the CD) into a subfolder called DPM-WAV.

• One of the buttons could be stuck: Make sure none of the buttons is stuck.

Desktop 9850 is inactive

The Desktop 9850 is turned off: Connect the Desktop 9850 to the mains power supply.

Recording is not possible

• There is not enough space left on the memory card: Delete files from the memory card.

• You are using a memory card that is not formatted. Use the original memory card, or format

the current memory card and copy the voice promt files you can find the original .wav files on the CD or at www.philips.com/dictation Dictation) into a subfolder called: DPM-WAV.

No sound during playback

• The volume is turned down (0): Turn the volume up.

• The speaker selection switch on the right hand side is set to headphones(

set to loudspeaker position (

Deleting files is not possible

• Press the DELETE button (

deletion of this file. Press the DELETE button (

• Your memory card, of the type SD, is write-protected (

SD card.

Wrong file

• The wrong file is being played back: Open the correct file using theSKIP/BACK button.

> Support Center > Software Downloads > Mobile

); make sure it is

) for about two seconds. You will be asked to confirm the

) for about two seconds again.

): Remove write protection from the

Connection to the PC is not possible.

USB driver has not been installed properly

Solution: Check whether the USB drivers have been installed correctly. If you did not complete the installation of the USB driver or canceled the 'Unknown device detected' process the first time you connected the Desktop 9850 to your PC. Proceed as follows:

Connect the Desktop 9850 to your PC.

Go to the Start menu, Settings, Control Panel, System, Device Manager.

Look for an unknown USB device in the list.

Select the Unknown Device and click Remove.

Click OK and close the Control Panel window.

Disconnect the Desktop 9850 and reconnect it again.

The Add New Hardware Wizard is started. Click Next.

Follow the instructions which appear on the screen. When the wizard detects the driver (USB Mass Storage Device), click Next to copy the driver to your PC.

On the last wizard page, click Finish to complete the installation.

Windows XP

When installing the Desktop 9850, the operating system automatically assigns a drive for the Desktop 9850. This drive appears as a 'removable disk' in the Windows Explorer. Sometimes, the drive letter assignment for the Desktop 9850 conflicts with an existing drive letter mapping; this is why the Desktop 9850 cannot be seen in the Windows Explorer. Additionally, the software program displays the Desktop 9850 status as (disconnected).

Solution: Mount all network drives starting with drive letters Z, Y, X (in reverse alphabetical order).

PC sound system is not functioning The Desktop 9850 is used as a USB sound device: Open the Sounds and Multimedia

Properties dialog box in the Control Panel. Make sure your PC’s sound system is in the Preferred device selection. Activate the Use only preferred devices option.

Digital Telephone Desktop 9850

Support and feedback

For the latest information not contained in the quick reference, please refer to the Readme file on the CD.

For more information on the different configuration options, refer to the online help or the user manual on the CD.

For additional information on professional speech processing and speech recognition solutions from Philips, please visit our web site at: www.philips.com/dictation

the copyright owner. Information in this manual is subject to change without notice.

TRADEMARKS

Digital Pocket Memo is a trademark of Philips.

DISCLAIMER AND NOTICES

Philips Dictation Systems has carried out extensive testing with most popular configurations. However, since PC add-ons and drivers change very rapidly, we are unable to guarantee conflict-free operation. Possible solutions for solving such conflicts can be found in the Readme file.

The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union.

This manual has been printed on chlorine-free, recycled paper, in line with the highest standards of environmental friendliness. The cardboard used for packaging can be recycled.

This electronic facility contains recyclable material.

DECLARATION OF CONFORMITY

Hereby, Philips Dictation Systems Austria GmbH declares that this LFH 9850 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Technical changes and errors excepted. Please note that we cannot accept any liability for loss of data.

Digital Telephone Desktop 9850

Specifications

ENCODER:

Bit rate / sample rate / frequency response

RECORDER:

Analogue Telephone – POTS 3 RJ-11 socket External microphone 2.5mm socket (for optional LFH 172) Hands-free foot controlled recording 3.5mm socket (for optional foot control LFH 210)

PLAYBACK:

Hands-free foot controlled playback LFH 210 (optional)

Tone / Speed / Volume control Yes / Yes / Yes (local) Skip function / Auto-backspace Jog Dial / Yes

SOUND OUTPUT:

During recording Speaker / Headphone / Speaker + Headphone During playback Speaker / Headphone / Speaker + Headphone

Speaker output power 600 mW

DOWNLOAD to PC / FILE TRANSFER:

File download time - manual 10 min (ca.1 MB) in 2.2s File transfer via email Yes (can be set to auto by SW configuration)

SOCKETS:

USB socket Standard Mini-USB 2.0 full speed Headphones / Foot Control / External Mic 3.5 mm / 3.5 mm / 2.5 mm (all optional)

SUPPORTED MEMORY:

Max number of recordings 512 per memory card (FAT 16) Max recording time DSS SP – 64 MB / 2 GB 10 hours / 13.5 days

DIMENSION / WEIGHT:

Dimensions / weight 232 mm x 135 mm x 45 mm / 1.6 kg

DSS SP 1750 Bytes per sec / 12 kHz / 300 - 6,000 Hz DSS LPm 1166 Bytes per sec / 8 kHz / 300 - 4,000 Hz

SD and MMC up to 2 GB

POTS – stands for Plain Old Telephone Service. This name is recognized around the world for basic analogue telephone

service. A POTS line is a standard analogue telephone line operating at narrowband speeds. POTS takes the lowest 4kHz of bandwidth on twisted pair wiring.

Digital Telephone Desktop 9850

Telephone commands

1 Pause (Stop) 2 Record 3 Fast Rewind

4 Fast Forward

7 Play

* Hang up

Press * followed by #

5 Auto-backspace

ABS

8 Next dictation

End-of-Letter

0 Next dictation

End-of-Letter and assign new work type code

6 Priority

9 PAUSE (Stop)

# ENTER

a) Assign ID (< 4 digits) b) Assign work type code c) Hang up after * key

Please note: The commands Fast Rewind (3), Fast Forward (4) and Play (7) are available to advanced users only.

Quick reference

Press 1 to pause the recording. Press 2 to start recording. Press 5 to activate Auto Back Space thus activate replay of last seconds recorded. Press 6 to assign priority to the current dictation. Press 8 to assign the End Of Letter attribute and start next dictation. Press 0 to assign the EOL attribute & start next dictation with a new work-type code.

* followed by # to disconnect.

Press

Digital Telephone Desktop 9850

Digital Telephone

Desktop 9850/10

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Digital Telephone Desktop 9850

FRANCAIS

Graphique

The following graphic shows the device and the names of the various parts.

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