Penpower WorldocScan 410 User Manual
Penpower WorldocScan X
User Manual
Version: v1.2
Release: January, 2013
Penpower Technology Ltd.
Software User License Agreement
You are licensed to legally use this software program (“the Software”) by Penpower
Technology Ltd (“Penpower”) under this license agreement (“The Agreement”). If you do
not agree with any of the provisions in this Agreement, please do not install, copy or use the
Software. By using the Software, you are deemed to fully understand and accept the provisions of this Agreement.
1. Intellectual Property
All intellectual property rights in the Soft ware, together with all information and documents
included in the packaging for the Software (including but not limited to copyrights), are property
of Penpower, and are protected by relevant laws and regulations.
2. License to Use
You are authorized to use the Software on one (1) single computer only. You may not use the
Software on any other machines other than the said single computer.
3. Authority to Copy
The Software and all documents included with the Software, and copyright thereof, are property
of Penpower. You are licensed to make one (1) copy of the Software for your personal backup
purposes. All other acts of copying are strictly prohibited.
You may not sell, lease, dissemble, reverse engineer, copy, translate, adapt or derive the Soft ware,
or obtain the source code of the Software by any other means. You may not use the Software for
any pur poses other than those permitted under this Agreement.
4. Business Users
If you need to install or use the Software on more than one (1) computer, please contact Penpower
or our local distr ibutor to purchase a license for the additional use.
5. Liability
You agree to indem nify Penpower against all losses, costs, debts, settlement payments or other
expenses (including but not limited to attorneys fees) arising from your breach of this Agreement,
and you agree to compensate Penpower for all of the above mentioned damages.
6. No Warranty
Effectiveness of a packaged software in handling information is closely related to its software and
hardware environment. The Software is published following careful development and product
testing by Penpower, but Penpower is not able to conduct tests based on all possible combinations
of software and hardware environment. Therefore, Penpower is unable to promise nor warrant
that there will be absolutely no risk of loss or damage of infor mation, or any other kind of loss,
during inst allation and/or execution of the Soft ware. You must be fully aware of your risks in us-
ing the Software.
Penpower will provide you with the Software and support services in respect of the Software to
the maximum extent permitted by law. However, Penpower does not war rant that the Software
and information included in the package of the Software contain no defects or errors. Penpower is
not liable for any indirect, special or incidental loss arising from the Software, including but not
limited to loss of prots, damage to business reputation, cessation of work, hardware malfunction
or damage, or any other commercial damage or loss arising from commercial use of the Software.
7. Limitation of Liability and Damages
The maximum amount of compensation payable by Penpower, in respect of any damage incurred
by you for any reason under this Agreement, is limited to the amount you have already paid to
Penpower in respect of the Software.
Under no circumstances will Penpower be held liable for the possibility of loss, notwithstanding
Penpower may be aware of the possibility of such loss.
8. Prohibition Against Sublicense
You are prohibited to assign the license in respect of the Software granted to you under this
Agreement, or to grant a sublicense to another person.
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With regards to any disputes arising f rom this Agreement, Penpower and you agree that the court
having ju risdiction over the business location of Penpower will be the court in the rst instance.
10. Miscellaneous
In the event that any provision of this Ag reement is found to be invalid at law, such invalidity will
not affect the validit y of any other provisions, or the legal enforceability of such other provisions.
In the event that the Software cannot be executed under conditions of normal use, due to any
damage to the original disk/s, Penpower will replace the disk/s free of charge.
Contents
Chapter 1 Product Introduction ........................................................... 1-1
1.1 Product Features ........................................................................................ 1 -1
Chapter 2 Getting Started ..................................................................... 2-1
2.1 Install Software .........................................................................................2 - 1
2.1.1 System Requirement .........................................................................2 - 1
2.1.2 Software Installation .........................................................................2 - 1
2.2 Launch WorldocScan X .............................................................................2 -4
2.3 Online Help ...............................................................................................2 -5
Chapter 3 Add Files to WorldocScan X ............................................... 3-1
3.1 Workspace Overview................................................................................. 3- 1
3.2 Load Files from Scanner (WorldocScan Pro Scanner) ..............................3 - 2
3.2.1 Scan Directly and Offline ................................................................. 3 -2
3.2.2 Calibrate the Scanner ........................................................................3 - 2
3.2.3 Clean the Scanner ............................................................................. 3- 3
3.2.4 Save Documents to WorldocScan X ................................................. 3- 3
3.3 Scan Files (WorldocScan 410 Scanner) ....................................................3 - 5
3.3.1 Scan Single Page ..............................................................................3 - 5
3.3.2 Scan Multiple Page ......................................................................... 3- 11
3.4 Import Files .............................................................................................3-1 8
Chapter 4 Workspace ............................................................................ 4-1
4.1 Files Pane ..................................................................................................4 -1
4.2 Categories Pane ........................................................................................ 4 -4
4.3 Menu ......................................................................................................... 4 -6
Chapter 5 View and Manage Files ........................................................ 5-1
5.1 Convert Each File to PDF Format ............................................................. 5- 1
5.2 Merge Files to A PDF File .........................................................................5 -3
5.3 Convert to Word\Excel Files .....................................................................5 - 6
5.4 View Files .................................................................................................. 5 -7
5.5 Delete Files .............................................................................................. 5 -8
5.6 View File Details ....................................................................................... 5 - 9
5.7 Upload to Cloud ......................................................................................5-1 0
5.8 Copy or Move to Category ...................................................................... 5- 1 3
5.9 Change Storage Path ...............................................................................5 - 14
Chapter 6 Search of Files ...................................................................... 6-1
6.1 Sorting ....................................................................................................... 6- 1
6.2 Keyword Search ........................................................................................ 6- 1
Chapter 7 Other Accessible Features ................................................... 7-1
7.1 Email Files................................................................................................. 7 -1
7.2 Print Files ..................................................................................................7 -1
There may be newer versions of the software that was released during or after this
product’s manufacturing date. If the content in the User Manual differs from the onscreen interface, please follow the instructions on the on-screen interface instead of
the User Manual.
Chapter 1 Product Introduction
Chapter 1 Product Introduction
1.1 Product Features
WorldocScan X offers the best solution for document management. The program
allows you to scan paper documents or import les, convert them into PDF, JPEG, BMP
or TIFF les, and make management.
● Manage & share
WorldocScan X lets you manage and share scanned docs in the best ways possible.
● Transports data into searchable PDF
WorldocScan X converts scanned paper documents or existing les into searchable
PDF documents. All you need to do is feed, scan and search.
● Convert scanned documents into Word or Excel les
WorldocScan X converts scanned paper documents or existing les into Word or Ex-
cel les. .
● Support 190 recognition languages
Support 190 recognition languages, including English, French, German, Italian,
Spanish and more.
● Smart keyword search
Not just documents, even existing image files can be converted into the search-
able PDF format. WorldocScan X not just scans, but also allows smart keyword search
through which you can nd documents using keywords.
1-1
Chapter 2 Getting Started
Chapter 2 Getting Started
2.1 Install Software
2.1.1 System Requirement
● Windows 7 / Vista / XP
● 1GB RAM or above
● 1.5GB of available hard disk space
● USB Port
2.1.2 Software Installation
Place the installation CD in the CD/DVD-ROM drive and the system will automatically run [Setup.exe]. Please click on [Install WorldocScan X] to begin the installation
process.
1. You will see the installation wizard on the screen. Please click [Next] to continue.
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WorldocScan X
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2. Please read the license agreement carefully and check [I accept the terms of the
license agreement]. Then click on [Next] to continue.
3. At the folder selection screen, you can use the system default folder or click on [Browse]
to select an installation folder. Click on [Next] to continue.
4. Click [Install] to begin the installation. If you want to change the storage path, please
click [Back] to return to the previous step.
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Chapter 2 Getting Started
5. The installation progress is displayed on screen.
6. After WorldocScan X is installed, please proceed to install PDF IFilter.
Please Click [Next] and follow the instructions to install PDF IFilter on your computer.
7. When the installation is completed, click [Finish] to exit.
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WorldocScan X
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2.2 Launch WorldocScan X
Run WorldocScan X from [Start�All Programs�Penpower WorldocScan X�Worl-Start�All Programs�Penpower WorldocScan X�Worl-
docScan X] or click the [WorldocScan X] desktop icon
8
Registration
When you run WorldocScan X, you are prompted to register online. Click [Register
now] to register right away. If you click [Register later], you may go to [About
WorldocScan X] and choose [Register] when you are ready to register. If you have
registered, please click [Registered], this reminder will not display next time you launch
this application.
to launch WorldocScan X.
Note: If you did not register yet, the Register reminder might appear every time you
launch the software. Check the [Hide the message next time] option and then
the Register reminder won’t appear next time.
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Chapter 2 Getting Started
2.3 Online Help
WorldocScan X provides excellent online help info:
1. Click Help�User Manual to nd the user manual.
2. Click About WorldocScan X, you can go to Penpower Technology Ltd. ofcial website
at the left bottom to get more information.
3. Also you can send e-mail to our customer service contact by pressing Feedback at the
right bottom. It will open your email software, copy and paste hardware information
and email to us.
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Chapter 3 Add Files to WorldocScan X
Chapter 3 Add Files to WorldocScan X
With WorldocScan X, it is easy to organize and share your scans and then you can
also perform image enhancement or PDF creation, and much more functions.
3.1 Workspace Overview
Categories Pane
1
2
Menu
Current Category
3
Toolbar
4
5
Switch
View Mode
6
1 Categories Pane
Status Bar
This is where you control data. Categories can be freely created,
moved, deleted, renamed, and so on.
7
Files Pane
2 Menu File, Edit, View Mode, Settings, and Help.
3 Current Category Show which category you are currently operating.
4 Toolbar
Scan, Load Image Files, E-mail, Convert to PDF/Word/Excel,
Sort, Zoom In/Out, and Search.
5 Switch View Mode Switch between Thumbnails Mode and List Mode.
6 Status bar View the total number of les and scanner connection status.
7 Files Pane Display les in the current targeted category here.
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WorldocScan X
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3.2 Load Files from Scanner (WorldocScan Pro Scanner)
3.2.1 Scan Directly and Ofine
WorldocScan Pro Scanner is a cordless scanner, allowing you to scan anywhere. No
computer connection is needed to scan. Simply charge it up and then insert your documents to
scan. The scanner scans the documents and save the image into the inner ash immediately.
Note: Please disconnect the scanner to your PC when you scan the documents.
1. Besides inner ash storage, you can insert the memory card or connect the USB ash
drive if you need it.
2. Turn on the scanner power. When the scanner is ready, the status light will stop blinks.
3. Press the power button to select a scanning resolution mode of 300dpi(White) or
600dpi(Blue).
4. Insert your documents in face up, straight, aligned to the left into the Paper Feed Slot.
5. The scanner will detect, feed and scan the page automatically.
6. When scanning is completed, the scanned image will be saved to JPG format in either a
USB ash drive, memory card, or the scanner’s internal memory.
Note: The scanner will detect and use only one destination to store the scanned docu-
ment. The storage preference is USB ash drive > memory card > scanner’s internal memory.
3.2.2 Calibrate the Scanner
Scanner occasionallly needs calibration to perform at its best. If the scans are showing
lines or black dots, please calibrate your scanner. Please turn on the scanner and insert the
calibration sheet (provided by Penpower) to start automatic calibration.
3-2
Chapter 3 Add Files to WorldocScan X
3.2.3 Clean the Scanner
You can nd a cleaning sheet in the package. Please stick it in the scanner as below
and move it back and forth to clean the scanner when the scans are not clear.
3.2.4 Save Documents to WorldocScan X
Connect the scanner to your PC and you can load scanned images to save into
WorldocScan X. Please follow the steps below to load scans from your WorldocScan Pro
sanner.
Step1. select [File/Load Files From Scanner] or click from the toolbar.
Step2.
8
In this dialog box, you can sift which les you want to import.
Image size
"NoBusinessCard" means all les except business card.
"All" means all les including business card.
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WorldocScan X
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8
Loading record
"Not Loaded" means those les which have never been imported to WorldocScan X.
"Loaded" means those les which have been imported to WorldocScan X.
"All" means all les including “Not Loaded” and “Loaded” les.
8
Remove images from scanner after loading
Check this item to remove images from scanner after importing them.
Step3. Click [Next] and wait util the importing is completed.
3-4
Chapter 3 Add Files to WorldocScan X
3.3 Scan Files (WorldocScan 410 Scanner)
Connect the scanner to your PC and begin to scan your les into WorldocScanX.
Then you can view, edit, and manage files in WorldocScan X. Please follow the steps
below to scan single page or multiple pages.
3.3.1 Scan Single Page
Step1. Place the original you wish to scan face-down and align it to the right side of the
scanner slot.
Notes :
1. Please remove all objects attached to the paper before scanning, including labels,
post-it notes and staples to avoid damage to your scanner or poor scanning quality.
2. When paper inserted into the scanner, it will be automatically loaded into the scan-
ner. Do not attempt to force the paper into the scanner.
Step2. Please click on the [Scan Files] button in the toolbar or select [File�Scan
Files]. The scan guide appears to guide you through the scanning process.
Step3. Choose the appropriate settings. The basic settings are usually enough to create
the scanned le you want. However, you can adjust [Advanced] if required.
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WorldocScan X
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Basic settings
1. Source
8Type: According to your different scan sources, you can select [Document],
[Picture], [DM], or [Others] in this function before scanning. WorldocScan X
provides the optimal default settings to meet the type you select. If you have
selected the type here, there is no need to change the scan settings ererytime once
you scan different sources.
8Page number: Select [Single] to scan single page.
2. Save
8File Type: This function allows you to choose to save the scanned document as a
PDF, JPG, TIFF, or BMP le.
8Document name: WorldocScan X allows you to quickly process large numbers of
documents using the date and order as their le name. For example, [2011_0620.
pdf] is the first document, [2011_0620(2).pdf] is the second document, and so
on. By naming the les after the date and scanning order, this allows you to scan
documents quickly. Besides, you can also manually enter a le name.
8Save as Searchable PDF: If you wish to make scans searchable, please check the
[Save as Searchable PDF] option and select the language of the document. This
will allow the le to be used in full-text-search.
8Language: Please select the language of the document from the language menu.
3. Automatically detect and scan paper
If you have checked the option of [Automatically scan and detect paper], once the
paper is inserted into the scanner, the scanning process will automatically launch.
4. Previw image after scanning
If you have checked the option of [Previw image after scanning], the document will
be opened right away after scanning.
3-6
More Settings
1. Scan Document Advance Settings
Chapter 3 Add Files to WorldocScan X
8File Type: This function allows you to choose to save the scanned document as a
PDF, JPEG, BMP, or TIFF le.
8Document Color: WorldocScan X offers you a variety of scanning output types,
including [B�W Document], [Gray Scale Document], or [Color Document].
8Paper Size: WorldocScan X supports a variety of page size settings, including
Letter (8.5”*11.0”), Legal(8.5”*14.0”), A4 (8.3”*11.7”), A5 (5.8”*8.3”), B5
(7.2”*10.1”), Business Card (3.5”*2.2”), Photo (4.”*3”), Large Photo (6”*4”), or
specify a custom width and height for your document. If you choose PDF as the le
type, this paper size will apply to the page size of the scanned PDF le.
8DPI Settings: 300 dpi is the default value. You can set custom values according to
the document size or resolution requirements. WorldocScan X supports resolutions
of between 100~600 dpi.
In addition, You can adjust the [Brightness], [Contrast], [Gamma value], [Invert
Image], [Auto Crop], and [Auto Deskew] functions in this window. Or click on
the [Default settings] button to restore to the factory defaults. Click [OK] when the
adjustments are complete.
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