Penpower WorldCard duet, WorldCard duet 2 User Manual
PENPOWER WorldCard
User Manual
Version: 6.2
Release: October, 2008
Penpower Technology Ltd.
Software User License Agreement
You are licensed to legally use this software program (“the Software”) by Penpower
Technology Ltd (“Penpower”) under this license agreement (“The Agreement”). If you do
not agree with any of the provisions in this Agreement, please do not install, copy or use the
Software. By using the Software, you are deemed to fully understand and accept the provisions of this Agreement.
1. Intellectual Property
All intellectual property rights in the Software, together with all information and docu-
ments included in the packaging for the Software (including but not limited to copy-
rights), are property of Penpower, and are protected by relevant laws and regulations.
2. License to Use
You are authorized to use the Software on one (1) single computer only. You may not use
the Software on any other machines other than the said single computer.
3. Authority to Copy
The Software and all documents included with the Software, and copyright thereof, are
property of Penpower. You are licensed to make one (1) copy of the Software for your
personal backup purposes. All other acts of copying are strictly prohibited.
You may not sell, lease, dissemble, reverse engineer, copy, translate, adapt or derive the
Software, or obtain the source code of the Software by any other means. You may not use
the Software for any purposes other than those permitted under this Agreement.
4. Business Users
If you need to install or use the Software on more than one (1) computer, please contact
Penpower or our local distributor to purchase a license for the additional use.
5. Liability
You agree to indemnify Penpower against all losses, costs, debts, settlement payments or
other expenses (including but not limited to attorneys fees) arising from your breach of
this Agreement, and you agree to compensate Penpower for all of the abovementioned
damages.
6. No Warranty
Effectiveness of a packaged software in handling information is closely related to its soft-
ware and hardware environment. The Software is published following careful develop-
ment and product testing by Penpower, but Penpower is not able to conduct tests based on
all possible combinations of software and hardware environment. Therefore, Penpower is
unable to promise nor warrant that there will be absolutely no risk of loss or damage of
information, or any other kind of loss, during installation and/or execution of the Soft-
ware. You must be fully aware of your risks in using the Software.
Penpower will provide you with the Software and support services in respect of the Soft-
ware to the maximum extent permitted by law. However, Penpower does not warrant that
the Software and information included in the package of the Software contain no defects
or errors. Penpower is not liable for any indirect, special or incidental loss arising from
the Software, including but not limited to loss of prots, damage to business reputation,
cessation of work, hardware malfunction or damage, or any other commercial damage or
loss arising from commercial use of the Software.
7. Limitation of Liability and Damages
The maximum amount of compensation payable by Penpower, in respect of any damage
incurred by you for any reason under this Agreement, is limited to the amount you have
already paid to Penpower in respect of the Software.
Under no circumstances will Penpower be held liable for the possibility of loss, notwith-
standing Penpower may be aware of the possibility of such loss.
8. Prohibition Against Sublicense
You are prohibited to assign the license in respect of the Software granted to you under
this Agreement, or to grant a sublicense to another person.
9. Jurisdiction
With regards to any disputes arising from this Agreement, Penpower and you agree that
the court having jurisdiction over the business location of Penpower will be the court in
the rst instance.
10. Miscellaneous
In the event that any provision of this Agreement is found to be invalid at law, such
invalidity will not affect the validity of any other provisions, or the legal enforceability of
such other provisions.
In the event that the Software cannot be executed under conditions of normal use, due to
any damage to the original disk/s, Penpower will replace the disk/s free of charge.
Contents
Chapter 1 Product Introduction.................................................................................1-1
Chapter 2 Getting Started..........................................................................................2-1
2.1 System Requirements.....................................................................................................2-1
2.2 Installing Penpower WorldCard......................................................................................2-1
2.2.1 Software and Driver Installation.................................................................................2-1
2.2.2 Connecting Hardware................................................................................................2-4
2.3 Preparation for Card Scan................................................................................................2-5
2.3.1 Calibration...................................................................................................................2-5
2.3.2 Start-up Wizard...........................................................................................................2-5
2.4 Online Help....................................................................................................................2-7
Chapter 3 Overview....................................................................................................3-1
3.1 User Interface.................................................................................................................3-1
3.1.1 Menu Toolbar................................................................................................................3-2
3.1.2 Alphabet.......................................................................................................................3-2
3.2 Scanning Wizard............................................................................................................3-3
3.2.1 Scanning Business Cards............................................................................................3-3
3.2.2 Batch Scanning...........................................................................................................3-4
3.3 Scan Business Card Directly............................................................................................3-4
3.4 Viewing Contacts...........................................................................................................3-5
3.4.1 List Mode View.............................................................................................................3-5
3.4.2 Label Mode View.........................................................................................................3-6
3.4.1 Image Mode View.........................................................................................................3-7
3.4.2 Dual Mode View...........................................................................................................3-8
Chapter 4 Editing Cards.............................................................................................4-1
4.1 Editing Window Overview..............................................................................................4-1
4.2 Verifying Contacts..........................................................................................................4-1
4.3 Editing Contacts.............................................................................................................4-3
4.3.1 Recognizing Partial Content of a Card Entry...............................................................4-4
4.3.2 Adjusting Separation Rate..........................................................................................4-5
4.3.3 Reframing Command.................................................................................................4-6
4.3.4 Fine Rotate...................................................................................................................4-6
4.3.5 Rotating Card ...............................................................................................................4-7
4.3.6 Rescanning Card.........................................................................................................4-7
4.3.7 Recognize Again.........................................................................................................4-8
4.3.8 Front and Back Business Card Image Exchange.........................................................4-8
4.4 Viewing Cards................................................................................................................4-9
4.4.1 Saving Card Image.......................................................................................................4-9
4.4.2 Deleting Card Image....................................................................................................4-9
Chapter 5 Managing Business Cards..........................................................................5-1
5.1 Categorizing Cards.........................................................................................................5-1
5.1.1 Categorizing from Management Page.......................................................................5-1
5.1.2 Categorizing from Editing Page..................................................................................5-2
5.1.3 Sending Email by Category..........................................................................................5-2
5.2 Merging and Separating Cards.........................................................................................5-3
5.3 Adding New Cards..........................................................................................................5-4
5.3.1 Adding an Empty Card.................................................................................................5-4
5.3.2 Adding the Same Company Card................................................................................5-4
5.4 Adding Cards from Other Resources................................................................................5-5
5.4.1 Photo File......................................................................................................................5-5
5.4.2 Twain Scanner..............................................................................................................5-5
5.5 Searching Contacts.........................................................................................................5-7
5.5.1 Text Search...................................................................................................................5-7
5.5.2 Advanced Search.........................................................................................................5-8
5.5.3 Finding Duplicate Data...............................................................................................5-9
5.6 Safeguarding your Contacts..........................................................................................5-10
5.6.1 Save .............................................................................................................................5-10
5.6.2 Save As........................................................................................................................5-10
5.6.3 File Encryption..........................................................................................................5-10
5.7 Online Map..................................................................................................................5-12
5.8 Printing Cards..............................................................................................................5-13
5.8.1 Printing Preview........................................................................................................5-13
5.8.2 Editing Print Templates.............................................................................................5-14
5.9 Exchanging Contacts....................................................................................................5-15
5.9.1 Export.........................................................................................................................5-15
5.9.2 Import.........................................................................................................................5-18
5.9.3 Sync............................................................................................................................5-20
5.10 Settings......................................................................................................................5-22
5.10.1 Export Option...........................................................................................................5-22
5.10.2 Sync Option..............................................................................................................5-23
5.10.3 Field Display.............................................................................................................5-24
5.10.4 User Dene Field......................................................................................................5-24
5.10.5 Scan Option..............................................................................................................5-25
5.10.6 Revising the Results of Chinese Card Recognition.................................................5-25
5.11 WorldCard Portable Disk............................................................................................5-26
5.11.1 Saving Card Data to a Portable Disk ..........................................................................5-26
5.11.2 Card Data Management for Portable Disk...............................................................5-27
Chapter 6 Scan Manager.............................................................................................6-1
6.1 Scanning Contacts..........................................................................................................6-1
6.2 Scan business cards .........................................................................................................6-2
6.2.1 Scan and Edit business cards........................................................................................6-2
6.2.2 View business card image...........................................................................................6-4
Chapter 7 WorldCard duet 2.......................................................................................7-1
7.1 Introduction...................................................................................................................7-1
7.1.1 Hardware Introduction................................................................................................7-1
7.2 Installation.....................................................................................................................7-2
7.3 Connecting Hardware.............................................................................................7-2
7.4 Using Hardware.............................................................................................................7-3
7.5 Capturing Business Cards...............................................................................................7-4
7.6 Capture Option.............................................................................................................7-10
FAQ
Chapter 1 Product Introduction
Chapter 1 Product Introduction
The Penpower WorldCard provides you with a total business card management solution by integrating card recognition, management, transmission, and printing functions in a
single digitizing unit. So you can nd your business cards at anytime and anywhere when
you need them.
• Easy Card Reader
Scanning or capturing your business cards has never been quicker or easier.
• Organizing Business Cards
After scanning or capturing your business cards, WorldCard software allows you to orga-
nize, sort, search, add and delete any entries. Also, you can easily edit and add comments
to any business card.
• Advanced Search
Full text search to nd your contacts easily and conveniently.
• Support multi-language
Recognize business cards in different languages, including English, French, German,
Italian, Spanish, Dutch, Swedish, Norwegian, Danish, Finnish, Russian, Polish, Turkish,
Hungarian, Traditional Chinese, Simplied Chinese, Japanese, Korean and many more to
come.
1-1
• Multiple Categories and Sub-Categories
Organize card information into categories and sub-categories in anyway you want.
• Print Templates
WorldCard provides various print templates. You can also easily create your own tem-
plates and print contact information in different formats.
• Recognize Contacts from Other Sources
Recognize business card image les taken by digital cameras or advanced mobile phones.
It can also work with the atbed scanner.
• Data Exchange
Supports synchronization/importing/exporting for Outlook, Outlook Express, Lotus
Notes, Palm, Windows Mobile, ACT! by Sage, Goldmine, Salesforce and other PIM
software.
Note: The Windows Vista version does not support the export/import/sync function for
Pocket PC and Goldmine.
1-2
WorldCard
* Unicode
Unicode makes it possible to display various languages of business cards at the same
time.
Chapter 2 Getting Started
Chapter 2 Getting Started
2.1 System Requirements
• Pentium III 800 CPU or above
• 256MB of RAM
• 200MB of available hard disk space
• Windows 2000/XP/Vista
• USB Port
2.2 Installing Penpower WorldCard
To properly use your WorldCard
1. Install the software included on the CD.
2. Connect your WorldCard scanner to your PC.
3. Scan or capture your business cards and enjoy!
2.2.1 Software and Driver Installation
To save time, Penpower has combined the installation of the hardware and software into
one easy process. To start, insert the CD into your CD/DVD ROM (if the program does not
automatically start, just double-click the setup.exe le on the CD).
2-1
1. Click Next.
2-2
WorldCard
2. Select I accept the terms of the license
agreement to accept the license agree-
ment. Please read licensing agreement
completely.
3. Please ll in your name and company
name. Click Next to continue.
4. Please follow the instructions in the on-
screen notice. Click Next to continue.
5. Please select the location to install the
program. The default location is c:\Program Files\WorldCard. Click Next to
continue.
6. Click Install to begin installation.
7. If you want to run the Scan Manager
when starting up the computer for quick
scanning into Outlook, Outlook Express,
Windows Contacts or ACT! directly,
click I want to execute Scan Manager
when start-up, and then click Next to
continue.
8. Click Finish to complete installation. If
you do not want to restart now, click No,
I will restart my computer later.
Chapter 2 Getting Started
2-3
2-4
WorldCard
9. After installation, you can run the application software under [Start] /[All Programs]/
[PENPOWER WorldCard] / [WorldCard].
10. System will ask you to register for warranty at your rst run. Please press Register now
to start registration or press Register later to skip this procedure. You can register later
on from [Help]/[Register]. If you want to choose Register later and do not need to be
reminded again, you can check Don’t show this page at startup.
2.2.2 Connecting Hardware
After installing the software, connect the USB connection of your WorldCard scanner or
business card camera to the USB port of your computer.
Note: Some computers may shut down accidentally after connection. This is due to lack of
power to support several USB devices. To avoid this problem, connect your WorldCard scanner/business card camera and other USB devices to an extra-powered
USB hub.
Windows 2000
After connecting your device, the Digital
Signature Not Found dialog box displays
on your computer. Click Yes to complete
the hardware installation of the card scanner.
Chapter 2 Getting Started
2.3 Preparation for Card Scan
2.3.1 Calibration
After installing the software and drivers,
your WorldCard scanner must be calibrated
in order to ensure perfect results.
Place the calibration card into the scan-
ner. Make sure the calibration card is ush
with the mark to the side.
Note: To calibrate the A6-sized Color and A8-sized gray-scale scanner, insert the blank
side of the card face down. To calibrate the A8-sized color scanner, insert the blank
side of the card face up. In case the calibration card is lost, you can use any same
size white card for calibration.
WorldCard duet 2 does not need calibration.
Tip: If there is any color indifference after scanning a card, you can calibrate the scanner
by clicking Calibration on the Tool menu.
2.3.2 Start-Up Wizard
Start your WorldCard software by double-clicking the WorldCard shortcut on your desktop. After the WorldCard program starts, the following screen will appear.
2-5
1. To start the wizard, click Next.
2-6
WorldCard
2. The Wizard can help you quickly choose what you want to do:
Scan Card: allows you to add a card to your le.
Load Card Image: allows you to take an existing picture of a business card and add it to
your le.
Import data: allows you to import data from sources such as Lotus Notes, Microsoft Out-
look and Outlook Express, PocketPC, Palm, ACT! by Sage, Goldmine, Salesforce, etc.
Notes: The Windows Vista version does not support importing data from Windows Con-
tacts, Pocket PC and Goldmine.
Import Old Version Data: allows you to import the previous WorldCard le formats into
your new WorldCard File.
You can select a command and click Finish to continue.
2.4 Online Help
WorldCard provides excellent online help info:
1. Click [Help]/[Index] to nd the user manual.
2. Click [About WorldCard], you can go
to Penpower Technology Inc. ofcial
website at the left side to get more
information; the hardware information is
shown at the right side.
3. Also you can send e-mail to our customer
service contact by pressing Send Email
at the bottom. Or you can open your
favorite email client, copy and paste
hardware information and email to us.
Chapter 2 Getting Started
2-7
2-8
WorldCard
3.1 User Interface
A
B
Chapter 3 Overview
C
Chapter 3 Overview
3-1
E F G
D
A: Category tab
B: Search tab
C: Card Window
D: Recycle bin
E: Add Category
H J
I
F: Delete Category
G: Disk space used
H: Status
I: Alphabet
J: Connection status
3-2
3.1.1 Menu Toolbar
WorldCard
A L M NIH
FEDCB J K
A: Save your Card le
B: Print Preview
C: Delete Card
D: Delete card from Category
E: Settings
F: Mode button
G: Scan a new business card
H: Multiple scan business cards
I: Add a new card from another picture
source
3.1.2 Alphabet
When the Alphabet index has contents,
the index letter appears in black.
The Alphabet index is indexed by
Display Name and by Company. To select
it, on the Tool menu point to Setting and
click Field Setting. In the Alphabet Index
settings area you can choose by Display
Name and by Company.
G
J: Synchronize with Outlook/PDA/Palm/
Lotus notes
K: Send an email to selected person
L: Export all your data and the portable
software to selected ash disk or
hard drive
M: Edit Card
N: Edit Print Template
When select by Display Name, the contacts will be indexed by display name. When
select by Company, the contacts will be indexed by company name. If the display name or
company name is not English, the contact will be put in .
Chapter 3 Overview
3.2 Scanning Wizard
3.2.1 Scanning Business Cards
To scan business cards, select Scan . The wizard opens:
1. Under Card Style, select Single-sided or Double-sided.
2. Select the language of the card. If the card is double-sided select the language of the both
sides.
3. Insert the card into your WorldCard Scanner, placing the card edge ush with the marker.
Once inserted, the Scanner status area should say Ready.
3-3
4. In the Scanner Panel area select:
- Auto Scanning if you want the scan to automatically start when the paper is inserted.
- Auto Recognition after scanning if you want the card information to be automatically added to your le. If you want to preview the scanned card image before recognition, do not select this. If you select Double-sided, you can click Skip back side to
scan the front side only.
- Editing business card after scanning to display the Edit window when closing the
Scan Wizard.
5. After you recognize the card, the information will automatically go into the Unled
category.
Note: To scan business card, insert the business card face up into the A6-sized and
A8-sized color business card scanner. Insert the business card face down into the
A8-sized gray-scale business card scanner. A6-sized business card scanner has two
hardware buttons. The one on the top is for scanning pictures via the TWAIN interface, another one is for scanning business cards.
3-4
WorldCard
3.2.2 Batch Scanning
To batch-scan business cards, select
Batch Scan from the toolbar.
With this command, you can scan many
cards easily, preview them, and then add
them to your Card File.
1. Select single- or double-sided. Next,
select the languages of each side.
Note: only cards (single-sided or double
sided) that have the same languages
chosen for each card can be batchscanned.
2. The Scan status pane displays the status
of the scanner. Select Auto scanning if
you want to automatically feed in your
cards. If the card does not scan properly,
click Rescan to try again. If you want
to return to the previous screen, click
Previous.
3. This screen allows you to quickly rec-
ognize all the cards scanned during this
batch. When you are done, click Finish.
3.3 Scan Business Card Directly
To scan your card directly, click the Setting arrow and click Scan Option.
Under Scan Method click Scan card directly. Refer to Chapter 5.9 for more detailed
explanation.
Chapter 3 Overview
3-5
3.4 Viewing Contacts
WorldCard provides several ways to view your contacts: List mode, Label mode, Image mode and Dual Mode. The default setting is List mode. To select other modes, on the
View menu click View Mode or click the Mode arrow from the toolbar.
3.4.1 List Mode View
List Mode is the default mode view.
Contact Information List
After scanning business cards, you will see the scanned contact information list in the
right pane of the card window.
At the top of the pane, you can quickly see how many cards are in each category. For
easy organization, notice the dark-highlighted entries indicate cards that have not been
edited or veri ed yet.
To sort the contact information into alphabetical order, click the eld name.
Besides the contact information, you can also quickly discriminate the single and
double sided card
by their different icons.
Tip: You may select the displayed fi elds from the Tool menu, point to Setting and click
Field Setting.
3-6
WorldCard
Category tab
You can manage your business cards by storing them in category groups. The Category
tab is in the left pane of the card window. You can nd the All Records category and the
Unled category as the default. WorldCard allows you to add as many user-specied catego-
ries and sub-categories to manage your business cards as you choose.
3.4.2 Label Mode View
The Label Mode view displays contact information and business card at the same time.
The contact information shows display name, company, title, ofce address, mobile
phone number , ofce telephone number , ofce fax number , Email address and
website.
This icon means the business card is double sided.
Chapter 3 Overview
3.4.3 Image mode
Click the button to view front side of all business cards, click the button
to view the back side of all business cards.
When the icon shows in the right-top corner, it means the contact has a double-sided
business card image. You can click the icon to see the other side of business card image.
3-7
Loading...